How to Write a Cover Letter in 2024 + Examples

Background Image

After weeks of heavy job search, you’re almost there!

You’ve perfected your resume. 

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

  • What’s a cover letter & why it’s important for your job search
  • How to write a convincing cover letter that gets you the job (step-by-step!)
  • How to perfect your cover letter with the Novoresume free checklist
  • What excellent cover letter examples look like

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume). 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume. 

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

how to write cover letter

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

  • Header - Input contact information
  • Greeting the hiring manager
  • Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
  • Second paragraph - Explain why you’re the perfect candidate for the job
  • Third paragraph - Explain why you’re a good match for the company
  • Formal closing

Or, here’s what this looks like in practice:

structure of a cover letter

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step. 

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

cover letter templates

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

contact information on a cover letter

Here, you want to include all essential information, including:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

In certain cases, you might also consider adding:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.

And here’s what you shouldn’t mention in your header:

  • Your Full Address 
  • Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.

matching resume and cover letter

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this. 

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

linkedin search cco

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

  • Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

  • Experience managing a Facebook ad budget of $10,000+ / month
  • Some skills in advertising on other platforms (Google Search + Twitter)
  • Excellent copywriting skills

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

  • What’s the company’s business model?
  • What’s the company product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device. 

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have. 

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
  • Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
  • Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

  • Best Regards,
  • Kind Regards,

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

  • Professional email
  • Relevant Social Media Profiles

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

  • Did you mention 2-3 of your top achievements?
  • Did you use numbers and facts to back up your experience?

Do you successfully convey that you’re the right pro for the job?

  • Did you identify the core requirements?
  • Did you successfully convey how your experiences help you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

  • Did you identify the top 3 things that you like about the company?
  • Did you avoid generic reasons for explaining your interest in the company?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

college or student cover letter example

Middle Management Cover Letter Example

Middle Management Cover Letter

Career Change Cover Letter Example

Career Change Cover Letter

Management Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught. 

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

resume examples for cover letter

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

  • A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
  • A cover letter goes in your job application alongside your resume
  • Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
  • There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
  • Most of the content of your cover letter should be factual , without any fluff or generalizations

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

  • How to Write a Motivational Letter
  • How to Write a Resume with No Work Experience
  • Most Common Interview Questions and Answers

cookies image

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

  • Cover Letter Tips

What Does a Great Cover Letter Look Like in 2024?

Marsha Hebert, professional resume writer

14 min read

Orange geometrical pattern

If you’re applying for jobs, there is likely to be one question on your mind: What does a great cover letter look like?

The truth is that there seems to be a lot of misinformation out there. You’ll even find people who will tell you that the tried-and-true cover letter is no longer necessary . Don’t believe that for one second – it is simply not the case. 

Your cover letter has the unique potential to grab a hiring manager’s attention and leave them wanting more. The fact is that your cover letter is a critical part of a well-constructed job application, and is often the best way to ensure that you properly sell yourself as the best candidate for any desired position.

Of course, knowing that you need to write a cover letter is just one part of the equation. You also need to know what a good cover letter looks like. In this guide, we’ll look at an example of what a good cover letter looks like, and break down the reasons experts like this format.

Example of a good cover letter

Before you even put pen to paper, there’s one thing that you need to do. Start with the right format. Hiring managers expect a certain structure in the cover letters they review. Stray from this and you could do your application more harm than good. With that in mind, you’ll want to use the standard business letter format for the cover letter, as follows: 

Contact information. Often provided in the header, your contact information should be clear and easy for the hiring manager to read. Keep in mind that the details you provide need to match those on your resume. If these two things are different, your cover letter may be flagged by the ATS or make your application package look inconsistent. 

The date. Next up, you should include the date that you are sending the application. Ensure that you use a standard format here. For example, you could use “MM/DD/YYYY” as your structure. Equally, you may want to write the date out in full. Whatever approach you take, be sure to double-check that the date is correct. 

Recipient’s details. Now that you’ve provided your basic details, it’s time to move on to the recipient’s contact information. That includes their formal name and the business for which they work. As a general rule, you should know who you are addressing your cover letter to. Sometimes, the hiring manager’s name will be listed on the job posting. If it’s not there, it is worth a quick call to the company ahead of applying. That way, you can make sure that the information you are sharing is right.

Salutation/greeting. Once you’ve dealt with all of the red tape above, the next step is to directly address the reader. You should avoid casual greetings, such as “Hi” or even “Hey” as these can appear unprofessional. On the other hand, you also need to steer clear of the old-school “To whom it may concern.” Instead, go for something more personalized. For example, you can use “Dear Mr. Smith,” or, on the off-chance that you don’t know their name, “Dear Hiring Manager.” The choice is yours. 

Cover letter body.  The cover letter body is the main bulk of this document. On average, you should write three to four paragraphs, explaining why you are the ideal candidate for the position. Later in this guide, we will take a look at some of the ways that you can make this section of your cover letter stand out from the crowd.

Call to action. At the end of your cover letter, you should add a strong call to action (CTA) . This is a phrase or statement that encourages the reader to reach out to you. You may want to tease them and say that you have more to reveal at the interview stage of the process, for example. Alternatively, you could reaffirm that you are enthusiastic about the prospect of the job opportunity and want to know more.

Now that you understand what structure your cover letter should take, let’s talk about what a cover letter should look like in 2023. 

Your First Name, Last Name

Number |  Email Address | LinkedIn URL

Today's Date

Mr. John HiringGuy

Hiring Manager

1234 Big Money Lane

Anytown, State, and ZIP

Re: Customer Service Manager Opening at ABC Corp

Dear Mr. HiringGuy:

I was very intrigued and excited to receive notice of your open position for a Customer Service Manager and am hopeful that you will be open to discussing the job with me in an interview.

I have followed your company’s progress for some time and have been impressed with the strides you have made in bringing innovative communications solutions to a global audience. ABC Corp’s commitment to changing the face of modern media has inspired much of my own career progress over the last several years.

My recent background has involved work as a Customer Service Director for outbound tech and service support at XYZ Inc. – a position that has provided me with hands-on experience in many of the same types of projects that ABC Corp routinely undertakes. In my time at XYZ, I have been responsible for leading our outbound team to ensure client satisfaction in the area of product returns, refunds, and damaged products. I was also involved in organizing and implementing the company’s most recent CRM upgrade, which increased service rep productivity by 18.2%.

In addition to my strong record of experience in technology and communications, I would also bring to the position an equally strong skill set that includes proficiencies in CRM technology and workflow software. I have also recently undertaken a managerial qualification to help me to better support team members. My attached resume provides a complete picture of these skills and qualifications.

Again, I am excited to have the opportunity to apply for your company’s position and am confident that I have the communications, customer service, and problem-resolution skills that ABC Corp needs. Please feel free to contact me at (555) 555-0000 to schedule an interview. I appreciate your time and look forward to discussing this opportunity in greater detail at your earliest convenience.

First Name, Last Name

Why this is the perfect cover letter template

The above cover letter example is certain to turn a hiring manager’s head for all the right reasons. To help you understand what works so well about the above, we’re going to break things down for you. Here are some of the reasons that the cover letter example is better than the vast majority that an average hiring manager comes across. 

1. Direct and to-the-point

First up, there’s no messing around here. The cover letter example above is direct and gets right to the point. As you may already know, the average hiring manager doesn’t have a wealth of time to spend reviewing each new application. For that reason, this letter doesn’t waste any precious time with a preamble. It gets straight in there. 

This cover letter template immediately mentions the position the candidate is targeting, which lets the hiring manager know what they can expect from the application from there on. It also shows that the candidate has done their research in advance. Put simply, they have tailored the cover letter to meet the employer’s needs, rather than using a one-size-fits-all approach. By getting straight to the point with the right information, you can quickly and easily set yourself apart from the competition. 

Expert Tip: Proofread like a professional! 

Typos and spelling mistakes won’t win you an interview. If your cover letter is littered with these annoying problems, the hiring manager won’t be impressed. It doesn’t matter how great the content of your application is if you fail to fix these grammatical issues. 

With that in mind, you absolutely need to make proofreading a priority . Take the time to double-check your cover letter before you submit it. You can also use a spell-checker program, such as Grammarly, to give yourself that extra peace of mind. 

2. Highlight your best qualifications

Let’s talk about how the cover letter positions the candidate’s qualifications. The best cover letter templates include a brief summary of qualifications. Your resume will provide more details. The cover letter should entice the manager to look into your resume.

With that in mind, it’s a savvy move to mention your qualifications in passing. You can weave them into the body of the content to show the ways that they support you in the working world. Don’t spend too much time on this part of your cover letter – you need to keep things short and sweet. Simply mention your training or qualifications and then move on. 

3. Provide value through achievements and numbers

Quantifying your experiences is a quick and easy way to boost the potential of your cover letter. This approach provides the reader with evidence of your track record. So, when you are writing the letter, consider how you can add in extra details. Can you slide some statistics into the mix? Are you able to offer up a timeline to prove your point? 

Like your resume or CV, your cover letter should contain quantifiable achievements. A common mistake job seekers make on their cover letter is simply listing out job duties and work history instead of accomplishments. With hundreds of job seekers applying for a single position, you need to know how to stand out. Include numbers and flourishes of information wherever possible to capture the attention of the employer.

Expert Tip: Make sure you have the whole package!

We’ve talked about how to perfect your cover letter, but why stop there? Professional resume writers know how to organize your resume to appeal to hiring managers. Check out our guide to the best resume writing services to find your perfect fit!

4. Tailored for the company and hiring manager

Research matters when you’re applying for jobs. When the hiring manager reads your cover letter, it should be instantly clear that you have done some. That means delving into the wants and needs of a business, and ensuring that you tailor your cover letter to meet them.

The above cover letter template mentions the company name and shows the candidate took the time to do some research. This shows employers and the hiring manager a strong desire to work for the company. Blasting out the same cover letter to every employer and job application won’t get you very many interview requests. 

EXPERT TIP: Unleash your inner Sherlock Holmes! 

When you’re applying for a job, it truly pays off to do some detective work. Take the time to find out as much as possible about the business at hand. Here’s where you can start: 

Google. See what happens when you Google the business. What news articles come up? Can you find recent press releases? What is the buzz around the business and what do you need to know before you apply?

Company website. You want to take a look at the business’ website. What information can you find there? Is there a “blog” or a “news” section? What details can you learn about the hiring manager? Do some digging here. 

Social media. Chances are, the business has a social media presence. If it does, you should take a look at it before you write your cover letter. This approach allows you to get to know the public-facing side of the business ahead of time. 

5. Stay employer-focused

Whenever you are writing a cover letter, think like the employer. What do they want to know? What can you bring to the table? The candidate in the above example shows how they will be beneficial to the company and doesn’t just type out an objective or summary of what they've done. 

You can do the same when you start working on your cover letter. Make sure to show the hiring manager how you will benefit the company with your skill set, work experience, and other qualifications. There are plenty of ways that you can demonstrate your worth to the reader. Review your cover letter before sending it and make sure that it hits the mark. 

A good cover letter matters. Naturally, your cover letter will be slightly different for the company you’re applying for, since it should be customized to match your unique history, skill set, and desired job position. However, the basic structure and level of enthusiasm found in this cover letter example should serve you well in most situations.

Tips on how to make your cover letter look great

You already know how to structure and write your cover letter – but looks matter too. So, what does a great cover letter look like in 2023? When you’ve sorted out the content of this letter, you should spend some time making sure the design is on point. Recruiters spend just seven seconds assessing each new application. That means that you need to make the right impression quickly. Take a look at these handy design tips to help you along the way. 

Avoid including too much information 

Generally speaking, your cover letter should be 300 words or less. It should fit onto one A4 document and not run onto two pages. When the hiring manager looks at your cover letter, they should be able to gather all of the information that they need quickly. So, keep things short and sweet. You don’t want to confront them with a wall of endless text. If you are having a hard time saying what you need to say in that word count, try editing out unnecessary details. Look back at your cover letter and consider what parts are essential. 

Stick to a professional font

The typeface you use says more about you than you might imagine. When the reader first glances at your cover letter, they won’t have all that much to go on. However, if you have used a wacky font – such as the dreaded Comic Sans – you could damage your chances of success. If in doubt, choose a typeface that is easy to read and looks the part. Popular choices include Helvetica, Times New Roman, and Georgia, for example. Should you be unsure whether your cover letter looks good, ask a friend to take a moment to review it. 

Get the spacing right from the start 

Nobody wants to read an endless stream of consciousness. When you are writing a cover letter, you need to make it visually appealing to the reader. That means breaking up the text into manageable paragraphs. That way, it will be easy for the hiring manager to skim your application and pick out the key details. The simpler you make their job, the more likely you are to land that all-important interview. So, be sure to remove any pesky barriers for them.

Look for any inconsistencies 

Attention to detail matters in most jobs. When you are creating your cover letter, you need to make sure that everything matches. For example, if you copy and paste the text from another page, does the font still look the same? Is there a difference in the size of the text? Can you see anything that jumps out to you? Look for any stylistic inconsistencies that will make the hiring manager pause. You don’t want to give them any reason to think twice about your application. Pay close attention to the finer parts of your cover letter here. 

Stick to black and white 

Think that you can grab the hiring manager’s attention with a colorful cover letter? Think again. Black and white is the standard format when it comes to this type of document. If you stray from that, you may hinder your chances of landing the job before they have begun. Opting for an overly creative look might not go down as well as you imagine. Play it safe. 

Don’t use imagery on your cover letter 

Imagery has no place on your cover letter. Whether it’s a graph, a headshot, or even a logo, you need to avoid including it on this part of your application. Keep in mind that your cover letter is a formal document. It is you expressing your interest in the vacancy at hand. For that reason, you need to make sure that it does the job. 

For example, you might think that including a graph that demonstrates your sales success is a winning idea. However, this addition is likely to stick out for all the wrong reasons. As if that wasn’t bad enough, it could confuse the ATS software , meaning that your application ends up in the trash.

Final words 

Cover letters still matter – so don’t let anybody tell you otherwise. The letter is your only chance to talk directly to the hiring manager about your resume. Don’t waste that golden opportunity. With the right resume and a powerful cover letter, your job search effort should be rewarded with a dream job that’s perfect for your needs. Why not get started today?

Now that you know how to perfect your cover letter, let’s talk about your resume. Check out our free resume review today and boost your chances of landing your next interview and getting hired faster than ever. 

Recommended reading: 

How to Write a Cover Letter When Changing Careers

How to Write an Executive Cover Letter: Example and Tips

Should You Combine Your Cover Letter and Resume into One Document?

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

Person working on laptop outside. ZipJob Branded.

Our resume services get results.

We’ve helped change over 30,000 careers.

Get a free resume review today

Our experts will review your resume’s grammar, layout, and ability to pass ATS — all free and delivered straight to your inbox.

PROTECT YOUR DATA

This site uses cookies and related technologies for site operation, and analytics as described in our   Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

Cookie Preferences

  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job
  • Cover Letters

How To Format a Cover Letter (With Examples)

how should a cover letter look like

Cover Letter Format Guidelines

  • How To Format a Cover Letter

What To Include in Each Section

  • Formatting Tips for Cover Letters

Cover Letter Template

When you are applying for a job, how you format your cover letter is important because the letter is one of the first impressions you'll make on an employer. In fact, how you format your letter is almost as important as what you write in it.

A cover letter that is formatted incorrectly, or is difficult to read, can quickly eliminate you from the pool of candidates, so it's important to pay just as much attention to the formatting of your letter as to its content.

Here's information on cover letter formatting guidelines including setting page margins, choosing a font style and size, paragraph and section spacing, and more tips on how to format cover letters for employment.

Formatting includes factors such as page margins , font type and size , line, paragraph and section spacing, and document type. For example, a letter without the correct spacing between paragraphs, or with too much text on a page, is going to look cluttered, or a letter saved as a file type that is not meant for a text document (such as a .jpg or a .png) may prevent the reader from opening and viewing it. 

Adhering to typical standards in formatting is especially important considering that communication skills are important in nearly every field, and failing to compose a readable cover letter will certainly not inspire confidence in your abilities.

On the other hand, a cover letter that is saved correctly and uses sufficient white space , a simple, reasonably sized font, and an appropriate salutation and closing will make a positive impression on your potential employers.

How To Format a Cover Letter

The easiest way to format a letter is to write the letter first, then format it. Once you have all the content ( contact information , why you are applying and qualified, signature, etc.) on the page, you can then easily adjust the margins, font, and alignment. Here's an overview of each section.  

  • Contact Section :  How you include your contact information will vary based on how you are sending your cover letter. If you are uploading or mailing a letter, put the information at the top of the page.

With an email cover letter, your contact information should be below your signature.

  • Employer Address : How you address the cover letter will depend on how much information you have about the employer. 
  • Salutation :  A salutation is the greeting you include at the beginning of a cover letter. Here's how to write a salutation, including what to use if you don't have the name of a contact person to list.
  • Body :  The body of a cover letter includes the sections where you explain why you are interested in and qualified for the job for which you are applying. Here's what to include in each section or your letter.
  • Paragraphs and  Bulleted Lists :  A more traditional cover letter contains written paragraphs describing your qualifications.
  • Closing :  When you're writing a cover letter or sending an email message to apply for a job it's important to close your cover letter in a professional manner. Here's how to close your letter with class.

Here are details on what to include in each section of your cover letter.

Cover Letter Format Example

Your Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information  (if you have it) Name Title Company Address City, State Zip Code

  • Cover Letter Contact Section Examples

Salutation Dear Mr./Ms. Last Name,

Cover Letter Greeting Examples : Note: If you do not have a contact name, you can skip the salutation entirely. Or, you can use Dear Hiring Manager, To Whom It May Concern , or one of the other examples listed in the link. Ideally, you will be able to address your cover letter to a specific person. Doing research can help you figure out who is the most appropriate person to receive the letter. Note: If you do not know the gender of your contact, you can write out the person's full name, e.g., "Dear Cory Smith"or "Dear Jordan Parish."

Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. Organize the body of your cover letter into the following paragraphs:

  • First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
  • Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Think of this section of the cover letter as where you're making a pitch for your fit as an employee and show what makes you a great candidate. Make the connection between your qualifications and the job requirements clear . Use this section to interpret your resume—don't repeat from it verbatim.
  • Final Paragraph  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Optionally, you can briefly restate why you would be a good fit for the position.

Complimentary Close Respectfully yours,

  • Closing Examples

Handwritten Signature  (for a hard copy letter)

Typed Signature

  • Signature Examples

Formatting Tips for Cover Letters

Here are some formatting tips to keep in mind when you are writing your letter:

  • Font choices:  The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size. This is no time to break out emoticons or emojis.
  • Email versus hard copy letters:  The sample letter below is formatted for a printed out hard copy. If you are emailing your cover letter, you'll need to pay particular attention to the  subject line  of your email. See more tips for  formatting your email cover letter .
  • Letter Spacing:  Your letter should be single-spaced. Include a space between every paragraph, and in general, a space between each section of the letter. (That is, there should be a space between the address and the date, and then again between the date and the salutation.)
  • Email Spacing: In an email cover letter, where many sections are left off, you will want to include a space between the salutation and between each paragraph, and another space before your complimentary close. 
  • Proofreading:  Remember that note about details counting in cover letters? Make sure to avoid errors by carefully proofreading your letter. Here are guidelines for proofreading your cover letter.

Use your word processor's spell check to catch common errors, and then consider reading your letter aloud—or having a friend review it—to catch additional errors.

Download the cover letter template (compatible with Google Docs or Word Online) or read the example below.

@ The Balance 2020

Cover Letter Sample (Text Version)

Molly Smith 21 Spring Street Anycity, NY 12000 555-122-3333 msmith@email.com 

December 11, 2020

John Brown Sales Manager Acme Corp. 321 Main Street Anycity, NY 12000

Dear Mr. Brown,

I wish to apply for the sales position advertised on Monster.com. Terry Johnson suggested that I contact you directly, as we have worked together, and he felt that I would be a good fit with your team.

For the past two years I have been working in sales for Goodman & Co.. I have consistently exceeded my targets and I was recognized last quarter for outstanding service. As an avid cyclist and user of many of your products, I'm aware that Acme Corp. is a company with tremendous potential. I am confident that my experience, communication skills, and ability to convey product benefits effectively would enable me to excel in the sales role.

I would be delighted to discuss with you how I might be an asset to the Acme Corp. sales team. Thank you for your consideration; I look forward to hearing from you.

Respectfully yours,

Signature (hard copy letter)

Molly Smith

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed Dec. 11, 2020.

how should a cover letter look like

  • SUGGESTED TOPICS
  • The Magazine
  • Newsletters
  • Managing Yourself
  • Managing Teams
  • Work-life Balance
  • The Big Idea
  • Data & Visuals
  • Reading Lists
  • Case Selections
  • HBR Learning
  • Topic Feeds
  • Account Settings
  • Email Preferences

How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

  • Elainy Mata

Do the research, start off strong, and emphasize your value.

  • EM Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata

Partner Center

What Does a Cover Letter Look Like?

Article Image

What does a good cover letter look like? The format

What does a cover letter look like in terms of content, what does a cover letter look like takeaways..

At that point where you’re asking yourself: “What does a cover letter look like?”

Maybe you’ve found your one perfect job, or you’ve narrowed it down to a few great options.

You’re in the home stretch after working out all the details of your resume.

You want to submit your application because you know they aren’t going to wait forever.

But before you can submit anything, you know you need to put a cover letter together.  Even if the job ad doesn’t say you need one, the fact is, you know you‘re better off with one .

But you’re not 100% on it, and you wonder, “What does a cover letter look like?”

No worries, we’ve got your back! Follow the advice in this guide to put together a killer cover letter in no time at all.

In this article, we’ll go over:

  • How to format a great cover letter
  • The content you want for a successful cover letter

If you’re reading this because you’ve already got the basics about cover letters down, awesome, you’re in the right place!  If you want some clarification before going on though, take a few minutes to look over what a cover letter is (and why it’s important) and our guide on how to write a cover letter in 2024.

how should a cover letter look like

You may be wondering why it even matters what exactly your cover letter looks like.  The thing is, recruiters get hundreds of applications for jobs they post, and making a great impression is key to getting an interview.

What’s the first thing a recruiter is going to see?  Your cover letter.

So a great design for your cover letter is one of the best ways to make sure you catch that recruiters eye, and have them call you in for the next stage of hiring.

Down to the nitty gritty, what exactly are the expectations? Let’s start with details on the exact formatting you’ll want to use to get the best results.

Font - size + distance between characters

You want to be sure that the hiring manager who flips to your cover letter is immediately impressed and that they’re tempted to read it.  The best way to ensure that is to hit them with a one two of professionalism and clarity.

To that end, you always want to use an easy-to-read font like Times New Roman or Arial in 12-point font. These are classic fonts that tell the person looking over your resume you mean business, and that font size is nice and legible.

You might be tempted to try a font that’s different, stylish, or edgy, but your cover letter isn’t the place to do that. Remember, you’re writing this for them, not yourself, so play to what a hiring manager would want: a professional employee they know they can rely on.

This is pretty straightforward: you want your margins all around to be set at 1 inch (or 2.54 mm for the metrics in the world)

Content alignment

Again, we don’t need you reinventing the wheel on this one. You want to align all your written content to the left side of the page. If you’re applying in an industry where a picture is acceptable or expected, you can align that to the right of the header (more on that just below!)

Header + what to have in it

Your header is the top section of your cover letter, and it’s the very first thing the hiring manager is likely to see.  You want to give them exactly what they’re expecting to see in this section, otherwise they might just move at without a second glance.

To that end, we definitely suggest you go over our cover letter checklist  before you send yours out. Even better, look over our cover letter examples or our cover letter templates to be sure you’ve got the best cover letter you can.

Specifically, they want to find your name, contact information, including your cell number, landline if you have one, and definitely your email. But you should also add any contact info that individualizes or adds to your application, like a social media link or URL to a portfolio or other work you’ve done.

To make it as clear as possible, your name should be the largest font of all text in your cover letter, and there should be clear sections dedicated to your contact information.

If you’re confident in your design skills, personalize your header by introducing a color scheme and resume headline , or again, use one of the links above to get a hand with that.

Two things to remember here:

  • Your email must be professional - no jokes, nothing untoward, nothing random. Open a new account if you have to specifically for the job search, and leave your private one just that.
  • Only link professionally relevant social media or other online links.  You don’t normally want to add your FB or Instagram, just job specific ones like LinkedIn, GitHub, etc…

Line spacing and paragraph spacing

Line spacing is a bit trickier; some things are single space, and some are double.

Here’s how it breaks down

  • Single-space the header sections and the body of your cover letter.
  • Leave a space between your header and greeting ("Dear…:").
  • Leave a space between each paragraph.
  • Leave one to three spaces between your sign-off ("Sincerely,") and typed name.

We know we write this like it’s no problem at all, and we promise, after writing a few it’ll feel like that for you too.  But if you want some extra help to make sure the cover letter you’re sending out is perfect for the job you’re applying to, try our cover letter builder - just answer a few questions, and we take care of the writing and design.

What format to save it so it's readable

The last thing you want is to put all this effort into writing your letter, and it turns out the file format you used can’t be opened by the hiring manager.  

Stick to PDFs, since everyone should be able to open them. Plus, you have the added confidence of knowing that the formatting will stay consistent across platforms and devices.

Each job and company you apply to is likely to best suit a slightly different approach to your cover letter. Of course, this means how and what your cover letter should say for each job is going to be a little different.

But the content you want to include in your cover letter can be broken down into four key parts .

Start with a personalized greeting .  Avoid old clichés like “Dear Sir/Madam” or “To whom it may concern”. A hiring manager is going to be way more impressed by seeing their name on that letter than by a generic greeting.  

The first paragraph in your cover letter should tie you into the company .  You want to personalize what you include here and let the hiring manager know why you - you specifically - are going to be a great fit on their team.

By personalizing your cover letter to the specific job and company you’re sending it to, you’re going to grab the recruiter’s attention, and:

  • set yourself apart as someone who really wants to work with the company
  • help them see you’re passionate about the job
  • show you’re detail-oriented
  • and build a personal connection right off the bat

These are huge advantages in your favor, and will put you ahead of a lot of your competition!

The main body of your cover letter is another 1-2 paragraphs.  This is where you’re going to explain your motivation for wanting to work with the company.

Remember, though, your cover letter is going hand-in-hand with your resume, so don’t repeat exactly the same things in both. Ideally, what you’re doing is complementing your resume with the cover letter.

The recruiter is going to use your resume to get a few more details about what you say in your cover letter.  But you can use the body of the cover letter to dig deeper into who you are and explain why you want the job and how the experiences you’ve had made you a great choice !

You're going to close your cover letter with a call to action paragraph . Think of this as your last chance to make your first impression.

Because of that, it’s crucial you nail it, and you should make sure you know everything you can about how best to close your cover letter .

The short of it though, is you want to sell them one last time on why you’re the best choice, thank them for their time, and then ask them specifically to reach out to you.  You don’t want to be vague about the ask, this is the call to action.

It’s pretty common for people to write something like “I look forward to hearing from you” as part of their last sentence. And while this may be polite, it… leaves a bit too much room for interpretation, in our opinion.

Instead, try one of these:

  • I appreciate your quick response – It communicates you’re serious about a response without being forceful or threatening.
  • Let me know if anything changes – It’s another way to give the initiative to the hiring manager without being too pushy.

And that’s it - easy as pie, right?  No, we know it might seem a little daunting still if you’re new to writing these.  

That’s why we have 500+ cover letter examples you can look over, from all kinds of industries, so you can get a real-life impression of what a cover letter that gets jobs really looks like.

And if this is your first time writing a cover letter, or if you want to be sure the cover letter you’re including is going to get you noticed, use our cover letter builder .  We take out all the guesswork - answer the prompts, and we can write and design a winning cover letter for you!

Good luck, you’ve got this!

  • Every job application you submit should include a cover letter that’s personalized and tailored for the specific job and company you’re applying to.
  • A great looking, clear cover letter that hits all the key points is crucial - recruiters go through hundreds of resumes and spend only a few seconds on each.
  • Even though the content will vary from letter to letter, the general cover letter content we covered can be applied in every case.
  • Your header should be eye-catching and draw a recruiter in.
  • Your intro paragraph needs to really grab a recruiter’s attention - show them how you personally deserve their attention
  • The main body of your cover letter gives the hiring manager a deep dive into one or two reasons why your experience makes you a great fit for the job.
  • Close with a call to action: ASK, ASK, ASK for that call back.

Author image

  • Cover Letter Guides

Article image

The Top 15 Questions to Ask at the End of an Interview

Article image

How To Follow Up on a Job Application

Article image

STAR Interview Questions

Article image

Make Your LinkedIn Profile Stand Out and Get Noticed With These 18 Expert Tips

Article image

How to Use Freelance Work to Add Value to Your Resume

Article image

Area of Expertise: A Smart Way to Curate Resume Experience and Skills

  • Create Resume
  • Terms of Service
  • Privacy Policy
  • Cookie Preferences
  • Resume Examples
  • Resume Templates
  • AI Resume Builder
  • Resume Formats
  • Resume Checker
  • Resume Skills
  • How to Write a Resume
  • Modern Resume Templates
  • Simple Resume Templates
  • Cover Letter Builder
  • Cover Letter Examples
  • Cover Letter Templates
  • Cover Letter Formats
  • How to Write a Cover Letter
  • Resume Guides
  • Job Interview Guides
  • Job Interview Questions
  • Career Resources
  • Meet our customers
  • Career resources
  • English (UK)
  • French (FR)
  • German (DE)
  • Spanish (ES)
  • Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

We use cookies to collect information about how you use the National Careers Service. This information is used to make the website work as well as possible and improve our services.

You’ve accepted all cookies. You can change your cookie settings at any time.

beta Complete an independent survey to give us feedback about our website.

  • Careers advice
  • Cover letters

There is a problem

How to write a cover letter.

A cover letter introduces you to an employer and asks them to think about your application. 

It’s a short letter, usually 3 to 5 paragraphs long.

When to include a cover letter

You should always include a cover letter when you apply for a job using a CV. 

You can write it as an email if you’re applying online or print a copy to go with a paper application.

When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:

  • their website
  • recent news articles
  • talking to people you know who work there

Send it to the right person

It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to. 

You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.

If you do not know their name

If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.

If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.

Introduction

Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one. 

If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.

Show you're right for the job

Highlight the skills and experience you have that match what the employer is looking for. 

Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.

Give extra information

If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.

If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.

You can get more help with specialist advice on finding work if you have a disability.

Ending your cover letter

Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.

Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.

Yours sincerely or yours faithfully

If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.

If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.

Tips for writing a cover letter

When writing your cover letter, remember to:

  • write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
  • use the same font and size as you do for your CV, so it looks consistent
  • make sure the company name and recruiter’s details are correct
  • use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
  • show you’ve done your research into the job and the company
  • highlight your most relevant skills and experience to stand out from other applicants
  • back up any statements you make with facts and use the STAR method
  • double check spelling and grammar before you send it
  • keep a copy of your cover letter as they may ask you about it in an interview

Related content

How to write a CV

Completing application forms

Interview tips

Speak to an adviser

You can call 0800 100 900 or use webchat to speak to an adviser.

We're open:

  • 8am to 8pm Monday to Friday
  • 10am to 5pm Saturdays and bank holidays

We're closed on Sundays, Christmas Day and New Year's Day.

Rate your experience

How satisfied are you with the website?

How to Write A Cover Letter That Stands Out self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Rcaha6:",1)

An example of a cover letter

On the long list of hard things we all have to do, writing a cover letter falls somewhere between paying rent and scheduling doctor appointments . But cover letters are a necessary part of the job search , especially since writing one is a great way to show you’re serious about the role you’re going for. A cover letter can also help boost your resume to the top of the candidate list, which improves your odds of landing an interview . And while what you put on your resume is important, it’s limited — and a cover letter can cover for that.  

What’s a cover letter?

It’s your shot to expand on your resume (usually via an attachment sent along with your application or resume). A good cover letter also explains why you’re the best fit for the role. Even if a cover letter is listed ‘optional’ during the application process, just making the effort to write one could be enough to make you stand out from the crowd. 

What should a cover letter include?

Start with an introduction to the hiring manager before you move on to your skills and experience. Then, touch on what makes you different from other applicants. Here’s what your cover letter should look like by the time you hit ‘send’:

An example of the structure of a cover letter

Header: Include your contact details here, like your name, phone number, and email address.

Greeting: This is where you’ll address the cover letter. If you can find the hiring manager’s name (which you can typically do through some friendly LinkedIn sleuthing), address them directly. You can also use “To Whom It May Concern” or “Dear Hiring Manager” if you don’t know their name. 

Opening paragraph: This is where you introduce yourself, and show your enthusiasm for the role you’re applying for. All in a non-boring, non-generic way (see below for examples). 

Body: This includes one or two paragraphs detailing your most relevant previous experience and skills. Basically, why you’re a good match for the company. 

Conclusion: In one last paragraph, end your cover letter with a summary of why you are the best person for the job. As well as a call to action to set up an interview or phone call. 

Here are a few more ways to make your cover letter stand out from the job applicant crowd:

Make sure you tailor each cover letter to the specific job you’re applying for — this isn’t a one-size-fits-all situation.

Don’t repeat everything you include in your resume.

Don’t be too modest. Yes, you are good at what you do. So let them know.

Remember to reread your cover letter before submitting it. Just like you don’t want mistakes on your resume , you definitely don’t want the wrong “your” in your cover letter or to include a misspelled word. Pro tip: Read your cover letter out loud to yourself before submitting the application.

How long should a cover letter be? 

Keep your cover letter to no more than one page, between 250-400 words. Just stick to the information that is most relevant for this role.

Can you give me a cover letter example?

Here’s one: 

Dear [HIRING MANAGER NAME],

With [EDUCATION] and [YEARS] of experience in [INDUSTRY], I’m excited to apply for the [ROLE] position at [COMPANY]. 

As a [POSITION] in my current role, my primary focus has been [TOP THREE MAJOR COMPONENTS OF YOUR JOB]. My work requires [TOP THREE QUALITIES THAT MAKE YOU GOOD AT YOUR JOB]. It’s given me a deep understanding of [SOMETHING IMPORTANT YOU NEED TO KNOW TO EXCEL IN YOUR INDUSTRY]. 

Outside of that, I have also been responsible for [AN ADDITIONAL RESPONSIBILITY OR TWO YOU HAVEN’T MENTIONED] which has been incredibly rewarding while helping me grow as a [YOUR CURRENT ROLE]. Prior to this role, I [BASIC INFO ABOUT YOUR PAST JOB OR TWO]. 

My experience in both [TOP TWO SKILLS YOU WANT THEM TO REMEMBER ABOUT YOU] has given me the skills and experience to excel on your team. I’m a [TWO QUALITIES YOU HAVEN’T MENTIONED YET THAT ARE RELEVANT TO THE ROLE YOU’RE APPLYING FOR], and I believe my skills will be valuable at [COMPANY]. I would love the opportunity to speak further about this role, and you can contact me anytime at [PHONE NUMBER] or [EMAIL ADDRESS]. I’m looking forward to hearing from you. 

[YOUR NAME]

…And if you prefer to keep yours even shorter, try this cover letter example:

As a [YOUR CURRENT ROLE] with experience [TOP THREE MAJOR COMPONENTS OF YOUR JOB], I was excited to see your open posting for [POSITION] at [COMPANY]. My [TOP THREE QUALITIES THAT MAKE YOU GOOD AT YOUR JOB] have served me well in this and previous roles and make me uniquely qualified for this particular position.

Your job listing mentions a need for a candidate with specific experience in [SOMETHING THEY’RE LOOKING FOR]. I have worked in [THAT THING] on many occasions in my current and previous roles. One of my strongest skills is [A SKILL THAT RELATES TO WHAT YOU’RE LOOKING FOR]. Past projects have also utilized my skills in [AN ADDITIONAL RESPONSIBILITY OR TWO YOU HAVEN’T MENTIONED YET], which would be valuable in this role. 

I am excited to bring my experience in [TOP TWO SKILLS YOU WANT THEM TO REMEMBER ABOUT YOU] to your team. I look forward to discussing the role in detail and finding the ways I can contribute to achieving your goals. Thank you for considering my application.

Writing a cover letter is a tedious but crucial part of applying for jobs. The good news? Recruiters actually read and use them. Plus, it gives you an opportunity to stand out against other candidates.

Updated on Feb. 16 to reflect new information.

Live Smarter

Sign up for the Daily Skimm email newsletter. Delivered to your inbox every morning and prepares you for your day in minutes.

  • State of Women
  • PFL #ShowUsYourLeave
  • newsletter Newsletters
  • daily-skimm Daily Skimm
  • audio Skimm This
  • audio 9 to 5ish
  • phone theSkimm App

© 2024 theSkimm, All rights reserved

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

USA TODAY

How important is a cover letter? Very. Here's how to stick the landing: Ask HR

Johnny C. Taylor Jr. tackles your human resources questions as part of a series for USA TODAY. Taylor is president and CEO of the Society for Human Resource Management, the world's largest HR professional society and author of "Reset: A Leader’s Guide to Work in an Age of Upheaval.”

The questions are submitted by readers, and Taylor's answers below have been edited for length and clarity.

Have a question?  Do you have an HR or work-related question you’d like me to answer?  Submit it here .

Start the day smarter. Get all the news you need in your inbox each morning.

Question: I’ve always had trouble crafting a cover letter. It often seems redundant to the information in my resume. What is a good strategy for writing a cover letter? – Dierdre

Answer: Your No. 1 priority in your job search is to make you stand out among the sea of applicants. Start by personalizing your cover letter for the respective position.

Hiring managers are well-versed in spotting generic cover letters. Many don’t even mention the organization or the specific position. A cover letter customized for each role you apply to will set you apart from the other candidates.

Your cover letter should complement, not replicate, your resume. Resumes itemize employment information and qualifications, while customized cover letters provide an additional opportunity to tell your story and delineate your goals and intangibles. Cover letters should contextualize the value of the experience outlined in your resume.

You are essentially looking for a fit between your skills and personality to a defined role and work environment. A customized cover letter gives the hiring manager a preview of an interview. It signals that you are genuinely interested in the organization and discussing why you might be a prime candidate.

Remember to tailor the letter to showcase your relevant qualifications and accomplishments and project how you would fit in the role. Hiring managers look for people who will not only be a good fit but will also be an asset to their company for the long term. A well-crafted cover letter can demonstrate your potential value and fit for an organization.

I wish you much success in your career journey.

Work or school?: Should I accept a job offer while still in college? Ask HR

Poor job review: How do you respectfully disagree with a performance review? Ask HR

I enjoy my job, but the recent uptick in the cost of living feels almost like I’m taking a pay cut. What’s the best way to ask for raise without jeopardizing the good relationship with my employer? – Mack

Request for raises should not surprise most employers. However, you should be thoroughly prepared to state your case for a more competitive wage.

First, do your research. Examine market salary data and assess how it compares with your own. Be sure to factor in your experience, job duties, and education. Review similar job postings to gauge comparable starting salary information and perks or bonuses used to attract talent. Understand your organization’s compensation philosophy and pay merit increase process. HR can help you better understand their pay structure if it is unclear.

Be prepared to confidently justify your request for higher pay. Has your workload increased due to staffing shortages? Have you taken on additional assignments or roles and learned new skills or technology? If possible, quantify the value you have added to their business.

Especially given the state of the economy, be prepared for your employer to stand their ground and not make out-of-cycle raises.

Next, plan a meeting with your manager with an apparent reason for the discussion and a brief agenda to stay on track – craft written talking points for the meeting. Choose a time and date when your workload is moderate. Be sure to communicate your satisfaction with the job and the organization. Be open to feedback and ask for a follow-up meeting to discuss the final decision. Your manager will most likely need to consult with HR or their manager before making any pay adjustment decisions.

Remember, your employer may be unable to accommodate your request due to budget constraints. If a pay increase is not feasible, inquire if there are considerations for earning a raise in the future. Be prepared with alternative suggestions, such as learning a new skill or taking on stretch assignments. Consider areas where the company is struggling and make suggestions on ways you can fill the gap. Be creative.

Regardless of the outcome, remain flexible and open. Look at alternative perks, benefits, or bonuses instead of a base pay increase.

This article originally appeared on USA TODAY: How important is a cover letter? Very. Here's how to stick the landing: Ask HR

The No. 1 priority in your job search is to make you stand out among the sea of applicants.

IMAGES

  1. How To Write A Good Cover Letter For A Job

    how should a cover letter look like

  2. 32 Best Sample Cover Letter Examples for Job Applicants

    how should a cover letter look like

  3. 5+ Best Cover Letter Examples for UK Job Applicants

    how should a cover letter look like

  4. What Does a Cover Letter Look Like? (8+ Examples)

    how should a cover letter look like

  5. How to Format a Cover Letter in 2022 [+Example]

    how should a cover letter look like

  6. How to Format a Cover Letter (With Tips and Examples)

    how should a cover letter look like

VIDEO

  1. What does your Love Letter look like to God??!!

  2. That's how your dream letter look like #ibpspo #sbipo

  3. What are the 7 parts of a cover letter?

COMMENTS

  1. How To Format a Cover Letter (With Outline and Examples)

    Date Your name City, state Phone number Email address Although it's becoming less common, there may be a time when you're required to submit a paper copy of your cover letter. In this case, the top left-hand side of your letter should include the following: Date Your name Your address Your city, state, ZIP code Your phone number Your email address

  2. How To Write a Cover Letter (With Examples and Tips)

    A cover letter should be formatted like a business letter with these sections: Header with date and contact information

  3. How to Write a Cover Letter in 2024 + Examples

    Step #1 - Pick the Right Cover Letter Template Step #2 - Start the Cover Letter with a Header Step #3 - Greet the Hiring Manager Step #4 - Write an Attention-Grabbing Introduction Step #5 - Explain why you're the perfect person for the job Step #6 - Explain why you're a good fit for the company Step #7 - Wrap up with a call to action Step #8 - U...

  4. Glassdoor Guide: How to Write a Cover Letter

    View Best Places to Work 2024. Resume & Cover Letter How to Write A Cover Letter In 2022 (6 Tips And 3 Templates) Posted by Dominique Fluker Content Marketing Manager, Editorial Last Updated Jun 9, 2022 Guide Overview A Guide to Writing a Cover Letter that Impresses Your Reader

  5. What Does a Cover Letter Look Like? (With Proven Examples)

    Home Cover Letter What Does a Cover Letter Look Like? (With Proven Examples) 01/11/2024 What Does a Cover Letter Look Like? (With Proven Examples) Long story short: if your cover letter looks bad, it will generate zero interest. And there's more to making it look great than setting the right margins and picking good fonts. Maciej Duszyński, CPRW

  6. What Does the Best Cover Letter Look Like in 2024

    First things first. See this example of a professional cover letter. What Should a Cover Letter Look Like? Like This: Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way. Create your cover letter now

  7. How to Write a Cover Letter for a Job in 2024

    1. Learn what a good cover letter looks like Before getting started, it helps to know what a cover letter is and what yours should look like. Here's an example to show you how to make a professional cover letter in 2024: Using a pre-written cover letter outline is a great way to speed up the writing process. Download Cover Letter Example

  8. How to Write a Cover Letter in 2024 + Pro Tips

    Illustrate why you're the best match for the job. Explain circumstances like job hopping or gaps in employment. Pro tip Did you know? 41% of job seekers replicate their resumes in their cover letters. This is a huge mistake. Your cover letter should complement your resume, not repeat it. What to include in a cover letter

  9. How to Format Your Cover Letter in 2023

    4/25/2023 Bailey Zelena; Oscar Wong/Getty Images Do you ever feel like your resume couldn't possibly tell the whole story of who you are and why a company should hire you? That's because it doesn't. But a strong, well-written, and correctly formatted cover letter helps fill in some of the gaps. What's the best job for you?

  10. How to Write a Standout Cover Letter in 2022

    Ah yes, the familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples, do some chores, watch that cursor blink a few more times, and finally Google something like "how to write a cover letter"—which hopefully brought you here.

  11. 6 Tips for Formatting a Cover Letter, With Examples

    Write with Grammarly What is a cover letter format? A cover letter format serves as a structure that organizes the information within a cover letter. Cover letters, like standard one-page business letters, include: A header A salutation An opening paragraph Body paragraphs A closing paragraph A sign-off Cover letter outline

  12. How to Write a Cover Letter for Any Job in 2024

    That's how long a cover letter should be. Need some good examples? Check how the best cover letter looks like . Step 3: Create a Cover Letter Header. A professional cover letter opens with a header. Ideally, your cover letter header should be the same as in your resume (for consistency), so feel free to use the same template.

  13. Tips for Writing a Modern Cover Letter

    Urgently hiring jobs View more jobs on Indeed What is a modern cover letter? A modern cover letter is a one-page document that outlines why you would be a good fit for a job opening.

  14. What Does a Great Cover Letter Look Like in 2024?

    Salutation/greeting. Once you've dealt with all of the red tape above, the next step is to directly address the reader.

  15. How to write the perfect cover letter (With examples)

    1. Begin by introducing yourself To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications

  16. The Best Cover Letter Examples for Any Job Seeker

    1/15/2024 10'000 Hours/Getty Images We love having examples. It's so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. EXPLORE JOBS AT CN LEARN MORE SEARCH OPEN JOBS ON THE MUSE!

  17. How To Format a Cover Letter (With Examples)

    Font choices: The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size.This is no time to break out emoticons or emojis. Email versus hard copy letters: The sample letter below is formatted for a printed out hard copy.If you are emailing your cover letter, you'll need to pay particular attention to the subject line of your email.

  18. How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

    Cover letters How to Write a Cover Letter That Sounds Like You (and Gets Noticed) Do the research, start off strong, and emphasize your value. by . Elainy Mata ...

  19. What Does a Cover Letter Look Like?

    The format You may be wondering why it even matters what exactly your cover letter looks like. The thing is, recruiters get hundreds of applications for jobs they post, and making a great impression is key to getting an interview. What's the first thing a recruiter is going to see? Your cover letter.

  20. How to Write a Cover Letter

    A cover letter should be roughly one side of A4 and broken up into short paragraphs so it's easy to read. Just like your CV, stick to a sensible font type, size, and colour. Ideally, you should submit it as a PDF version with a clear filename, so it always looks the same regardless of the device it's opened on. What should go in your cover letter?

  21. Cover letters

    Careers advice Cover letters How to write a cover letter A cover letter introduces you to an employer and asks them to think about your application. It's a short letter, usually 3 to...

  22. How to Use Cover Letter Samples

    Signature Your cover letter should also include these basic elements. While your content will be different based on your background, skills and the role you're applying for, you can look to the cover letter sample as an example of what a cover letter in your industry and position might look like. Image description

  23. How Long Should a Cover Letter Be? A Guide To Writing One

    Body: This includes one or two paragraphs detailing your most relevant previous experience and skills. Basically, why you're a good match for the company. Conclusion: In one last paragraph, end your cover letter with a summary of why you are the best person for the job. As well as a call to action to set up an interview or phone call.

  24. Finance Cover Letter Examples and Templates for 2024

    What should my finance cover letter design look like?-Make it look like your resume. Carry over all of that document's basic format settings, like font style, line spacing, and page margins. Also, copy in the exact same contact header. Finance professionals should use a simple, traditional design across all their job search documents. ...

  25. How important is a cover letter? Very. Here's how to stick the ...

    Cover letters should contextualize the value of the experience outlined in your resume. You are essentially looking for a fit between your skills and personality to a defined role and work ...

  26. What Your Resume Design Should Look Like in 2024

    Select a template that catches your eye and use our Resume Builder to add ready-made content from certified professional resume writers.. Ultimately, a well-designed resume is easier to read, appealing to recruiters and more likely to survive applicant tracking systems (ATS).. We recommend scanning your resume with our free ATS resume checker to receive instant feedback on opportunities for ...