Articles Cite While You Write Add-in Guide

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EndNote Desktop: X9 & 20: Cite While You Write in Word

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About Cite While You Write

Inserting citations, editing formatted citations, changing output style, removing field codes, moving text with citations, moving text and citations between documents.

  • Finding Full Text
  • Removing Duplicates
  • Output Styles for References
  • Sharing a Library
  • Organizing References
  • Syncing with EndNote Online
  • More Resources for Learning EndNote

Why Use Cite While You Write (CWYW)?

  • CWYW allows you to use your EndNote references to insert citations in a Microsoft Word document.
  • CWYW automatically creates a bibliography from the inserted citations.
  • CWYW allows you to change the format of your citations and bibliography.

How do I get Cite While Your Write (CWYW)?

  • Need to have Microsoft Word installed on your computer before you install EndNote.
  • When you install EndNote on your computer, an EndNote menu is automatically added to your Microsoft Word toolbar.

EndNote X6 is compatible with Microsoft Word 2003, 2007 and 2010.  EndNote X7 is compatible with Word 2013, Word 2007, and 2010.

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Note:  If you are using an older version of Word on a Mac, you may want to visit the page on Mac Users  for alternate instructions.

Note that before you can insert a citation into a Word document, you must have the document and the desired EndNote library open on your computer. You can then insert the citation from the Word or EndNote interfaces.

To insert a citation from within Word:

  • Click on the EndNote menu tab in the Word toolbar.

Insert Citation

  • The EndNote Find & Insert My References dialog box will appear.  In the text box at the top of the dialog box, enter text (author's last name, year, title, keyword) to search for the reference in your library. Or if you want to search through all articles in your library, insert an asterisk (*). Click the Find button.
  • In the results of your search, click on the reference that you want to cite to highlight it. To highlight multiple references, hold down the Ctrl key while you click on references.
  • Once you have selected your references, click on the Insert button.  The selected references will be inserted into your Word document and displayed as defined by the current Output Style.

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To insert a citation from within EndNote:

  • In EndNote, highlight the references that you wish to cite.  To highlight multiple references, hold down the Ctrl key while you click on references.
  • Once you have selected your references, click on the Insert Citation button in the toolbar along the top.  The selected references will be inserted into your Word document.

Note : Save your Word document after inserting citations.

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1. Insert Citation: Insert the selected citation into your Word document. 

2: Format Bibliography: Make edits to the bibliography in your World document. 

Note :  If you have to create an annotated bibliography, it's a good idea to remove field codes and  then  paste your annotations in the bibliography. Otherwise, EndNote will think your notes are "errors" and will delete them when Instant Formatting is on, or when you click "Update Citations and Bibliography."

3. Go to Word Processor: Bring your Word document to the front of your screen.

 To modify, add or delete formatted citations:

  • In your Microsoft Word document, click on the citation that you wish to edit, becoming grey. 
  • Click on Edit & Manage Citation(s) .  The EndNote Edit & Manage Citations dialog box will appear.  

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Modify Citations

  • In the EndNote Edit & Manage Citations dialog box, click on the citation you wish to edit.
  • From the dropdown menu next to Formatting , choose how you want the in-text citation to appear.  For example, you can choose to Exclude Author or Exclude Year from the citation.
  • Add a prefix or suffix by typing text in the Prefix or Suffix boxes.  The text will appear before (prefix) or after (suffix) the citation.
  • Add page numbers to the citation by entering numbers into the Pages box.  Page numbers will only appear for Output Styles that contain a cited pages code, for example, MLA and Chicago.
  • Click OK to close the dialog box.

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Add Additional Citations

  • From the Edit Reference drop-down menu, select  Insert Citation .  The EndNote Find & Insert My References dialog box will appear.
  • See instructions above ( Inserting Citations ) for how to find and insert a reference from within a Word document.  The new references will be added to the current citation.
  • Click OK to close the dialog box.  

Delete Citations

  • From the Edit Reference drop-down menu, select Remove Citation.
  • Note : Do NOT use the Delete or Backspace key to remove a citation from your Word document.  EndNote codes associated with the citation may not be erased and your document could become corrupted.
  • When you have made all the desired changes, click the OK button to close the dialog box.

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What is an Output Style?

  • Templates that control appearance of in-text citations, footnotes and bibliographies.
  • Styles defined by journal , such as Nature , or publisher, such as American Psychological Association (APA).

How to Change Output Style in Word Document

  • Click on the EndNote menu tab in Word toolbar.
  • Click on the Styles menu.  Select the desired style.  Your citations, footnotes and bibliography will now appear in this style.  For more information on Output Styles, see the Advanced Tips page in this guide.

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What are field codes?

Cite While You Write places field codes around and inside your formatted citations in Word, which allows EndNote to format citations continuously as you write. Removing field codes means deleting the field codes and saving the formatted citations and bibliography as text.

Why would I want to remove field codes?

Journal publishers may request that you remove field codes when submitting a manuscript. You may also want to remove field codes when sharing your Word document with a colleague who is using a different word processor or an incompatible version of Word.

To remove field codes:

  • Open a copy of your formatted Word document.
  • Click on Convert Citations and Bibliography and choose  Convert to Plain Text from the drop-down menu.
  • A dialog box will appear informing you that the Convert to Plain Text command will create a new copy of your document with no field codes.  Click OK .  The new document will appear in a new unsaved document window.
  • Save the new document.  

Note: Once you have removed field codes, you cannot reformat your citations and bibliography.  Make sure you maintain your original documents with EndNote field codes.

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If you want to move text around within the same document, you can cut and past as you would ordinarily do.

To move text from one document to another, do the following:

  • select the text you want to move. Then open the EndNote menu and select Convert Citations and Bibliography>>Convert to Unformatted Citations (see above).
  • Cut or copy your text and paste it into the new document.
  • Open the EndNote menu in your new document, and click Update Citations and Bibliography  (see below). (If you are using EndNote Desktop, you might have to open your library file for this to work. If you are using EndNote Online, Word may prompt you to sign in).
  • Your citations will be formatted in your new document, and EndNote will create a bibliography at the end of the document.

bibliography cite while you write

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EndNote Library Guide

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What is EndNote's Cite While You Write?

Cite while you write video tutorial, cite while you write tutorial.

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EndNote's Cite While You Write Tool

EndNote's Cite While You Write (CWYW) feature allows users to insert citations from their EndNote library directly into a Word document, while a bibliography of the selected citations is automatically generated at the end of the document. Using EndNote's Cite While You Write function can save users hours of formatting and editing their citations and bibliography.

Cite While You Write:

  • Ensures the proper reference and bibliography format is followed for the selected citation style
  • Automatically re-formats the references and bibliography of a paper if a new citation style is selected
  • Automatically updates reference numbering and bibliography order as the document is edited and references are added, removed, or re-ordered.
  • EndNote CWYW is compatible with: Microsoft Word & PowerPoint, Office 365, Word for Mac, Google Docs, Apple Pages, and OpenOffice.org Writer.

Cite While You Write (CWYW) Tutorial Creating JAMA-style citations with CWYW in Microsoft Word

  • Go to EndNote and open the EndNote Library that contains the references for your paper.
  • Open Microsoft Word and begin typing your paper.
  • When you reach your first citation, place the cursor where your citation should be in your paper.   JAMA Style: Citations are placed outside of periods or commas and inside of colons or semicolons.

JAMA style cursor placement

  • Go to the EndNote  Tab.

EndNote X9 CWYW Tab in Word

  • Use the Insert Citation dropdown button and select Insert Citation .   Insert Selected Citation(s) can be used to insert multiple citations in one location.

Insert Citation

  • Click on the Insert Citation button, or choose Insert Citation from the dropdown menu.

Insert button and dropdown menu

  • In the Find References box, search by Author, Title, or Year to find the desired reference.
  • Select the reference from the results list and click Insert to insert your selected citation.

Reference Find and Select Box

  • When the first citation is added to the document, EndNote will auto-generate a bibliography in the selected JAMA citation style at the bottom of the paper.

Inserted citation and bibliography

  • As more citations are added, or as citations are moved when the paper is edited, EndNote will auto-update the bibliography and citation numbering to reflect the correct citation order for the JAMA style.

Additional citations and auto-update example

Quick Tip Once you have finished writing your paper, we strongly advise you to save a version of your paper as a .docx file and save a separate version as a .rtf file.

The .rtf file type "disengages" EndNote so that there will not be any formatting issues when submitting your paper to LiveText or any other upload sites. Unfortunately disengaging EndNote means that any citation edits or additions made in your .rtf file will NOT auto-update in the bibliography .

Saving a .docx file version of your paper keeps EndNote "engaged" and allows you to make further citation edits, or additions to your paper, while still taking advantage of the bibliography auto-update feature from Cite While You Write.

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  • 1. Cite While You Write (CWYW)

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EndNote and Cite While You Write (CWYW)

Inserting citations in Word

  • Find Citation in Word

Editing in-text citations

EndNote's  Cite While You Write (CWYW)  function enables you to insert in-text citations in a Word document while simultaneously creating a bibliography for that document:

  • Open your EndNote library and your Word document.
  • Both PC  & Mac users should see an  EndNote tab  in the Word ribbon. 

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  • If there is no  EndNote tab  in the Word ribbon go to the  CWYW FAQ
  • Place your cursor where you want to insert the citation in your Word document.
  • Click on the  Go to EndNote  and highlight the reference you want to insert.

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  • C lick Insert Selected Citation(s)
  • Your document will now have an in-text citation and corresponding entry in the bibliography at the end in the chosen reference style.
  • To change the  reference or output style  see the Formatting tab under the Managing Your Bibliography box.  

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Finding citations in Word

The  Find Citation  function in Word allows you to insert a citation with limited editing.   remove

  • Place your cursor where you want to insert the citation in the document.

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  • A search box will appear.  os

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  • Type the author surname or keyword in the search box and click  Find . 
  • Highlight  the required reference from the list of results.
  • Select your preferred option from the drop down list at  Insert :  Insert   - (Singh, 2009) ;  Insert & Display as Author (Year)  - Singh (2009) ;  Insert & Exclude Author  ;  Insert and Exclude Year   ; Insert in Bibliography Only. 

Each time you insert a citation via EndNote, a piece of code integrates it with Word. It is therefore important to make any changes to the inserted citation (e.g. adding page numbers)  via EndNote , otherwise they will disappear when you close the document.

  • Highlight  the citation you want to edit.

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  • A dialogue box will open.

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  • To remove the author or date choose an option from the  Formatting  drop down menu:  Display as: Author (Year) ;  Exclude Author;  Exclude Year;  Show Only in Bibliography
  • Use the  Suf f ix box  to  add page numbers . Include any punctuation e.g. a comma followed by a space as shown.
  • Use the  Prefix box   to add information at the beginning of the citation and leave a space at the end e.g. Brown as quoted in .
  • To remove a citation go to  Edit Reference > Remove Citation. 
  • To add another reference to the same in-text citation go to  Edit Reference > Insert  Citation.  A dialogue box will appear. Type the author's surname in the search box & click  Find.
  • Click  OK  to implement changes.  

Removing field codes

  • Downloading output styles
  • Combining chapters

CWYW involves the use of field codes to link your EndNote library & Word document. When submitting a paper for publication you may be required to remove this code:

  • Open your formatted  Word  document

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  • The new document will appear with no field codes.  Save with a new file name . Your original document will retain the field codes & can be used with EndNote.

Downloading referencing output styles

If the required reference style is not available in EndNote's output styles you will need to download it from the  EndNote styles webpage  :

  • Click on  Download  for the required style  > Open
  • The style file will open in EndNote.
  • In  EndNote  go to  File > Save As > remove the word copy > Save.
  • Click the second small black cross to close  OR   File > Close style .

To locate your downloaded style:

  • EndNote > Style  drop down menu
  • If not there click on  Select Another Style > Choose a style

If you experience problems when trying to save your   edited style see the  EndNote FAQ :  Problems saving styles  

Note:  If you are having problems with existing styles in EndNote  you may need to update these files. Simply follow the directions above for the problem style files - removing the word 'copy' will ensure that the updated file overwrites the older version.

Combining separate chapters into one Word document

The easiest way to work with EndNote and large documents such as theses is to keep each chapter as a  separate  Word document and only combine them at the end.

To combine separate chapters:

1.  Make and save a copy of each chapter   e.g. chapter1_copy.doc; chapter2_copy.doc etc. so that the originals remain unchanged.

2.  Work with the copies and unformat citations:

  • This will  remove the bibliography   at the end of each chapter & change the  in-text citations   to their  unformatted form   e.g.  {Singh, 2009#345}.
  • Save  these changes.

3.  Combine the chapters:

  • Open chapter1_copy.doc. Then open chapter2_copy.doc and select the whole document ( Ctrl+A ).  Copy and paste   it at the  end of chapter1_copy.doc.
  • Continue  copying & pasting each chapter at the end of chapter1_copy.doc   until the whole thesis is in  one document .
  • Rename  chapter1_copy.doc as  thesis_master.doc.  This is now the master copy and any subsequent changes should be made to this document.
  • Save  this document.

4.  Format citations in the thesis:

  • Open thesis_master.doc.

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  • EndNote will  format  all the references in your document to create a  single bibliography at the end .
  • Save  the changes.

EndNote CWYW Video

Video length: 20 minutes 25 seconds

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What is Cite-While-You-Write?

Using cite-while-you-write.

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Cite-While-You-Write is a plugin that you can add to your word processor (Microsoft Word or Apple Pages) that allows you to pull citations from your EndNote account into your document and automatically format them according to the citation style of your choice. You can also use it to generate properly formatted bibliographies with the click of a button.

How to download Cite-While-You-Write:

1. Once logged in to EndNote, click the "Downloads" tab at the top of the page.

2. Choose either the Windows or Macintosh version. Download and follow the installation instructions.

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Once you've downloaded and installed the Microsoft Word plugin, it will appear as a tab in the toolbar at the top of the screen in Word. Open your browser and log in to your EndNote account before opening the EndNote tab to sync the plugin with your account.

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Choose your citation style. Cite-While-You-Write will automatically format your citations according to the style you select (e.g.: if you choose MLA, it will generate parenthetical citations; selecting AMA will produce superscript numerical citations).

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When you reach the appropriate point in your document, click "Insert Citations". Search by title or author name to find the reference you wish to cite, then click "Insert".

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Cite-While-You-Write will automatically generate a bibliography at the end of your document, including all of the references cited in the document formatted according to the citation style you've selected.

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Insert Selected Citation

Insert Citation

Cite While You Write (CWYW)

  • One of the main reasons people use EndNote is to cite references. CWYW (Cite While You Write) is EndNote's signature feature that makes citing easy. Below are the steps to citing while you write a paper in Word:
  • Make sure the EndNote 20 tab is displayed in Word.
  • Start your document
  • Choose your Style from the drop down menu
  • In your document, place the cursor where you want to insert in-text citations.
  • You may choose Go to EndNote or Insert Citation to insert references.
  • If you choose Go to EndNote, click Go to EndNote and you will be taken to your EndNote library. Highlight the reference(s) you want to insert, then click Tools>Cite While You Write> Insert Selected References OR ALT+2. Your reference(s) will be inserted. The corresponding reference(s) will be listed at the end of your paper.  in the style you chose. You may change the style at any time as long as you have not converted the document to plain text.
  • If you choose the Search option, click on the Search button (the magnifying glass over a closing quotation mark). A search box will be popped up. Enter search terms and the references containing the terms will be retrieved. Highlight the reference(s) you want to insert, then click the Insert button at the bottom of the popup window. Your reference(s) will be inserted. The corresponding reference(s) will be listed beneath References in the style you chose. You may change the style at any time as long as you have not converted the document to plain text.

Editing In-Text Citations

You may wish to edit a citation by adding page numbers or supressing author or year. 

  • In your Word document, highlight the  in text citation you wish to edit. 
  • Click on Edit and Manage Citation
  • In the field labeled formatting, choose a format option from the drop down menu. 
  • Add any necessary information (e.g. page numbers) and click the OK button
  • The citation wil be displayed in the format you chose. 

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About Cite While You Write

Inserting citations into word or open office, edit formatted citations, change output style, remove field codes.

  • Merging Multiple Docs
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What is Cite While You Write ( CW YW )?

  • CWYW allows you to use your EndNote references to insert citations in a Microsoft Word document.
  • CWYW automatically creates a bibliography from the inserted citations.
  • CWYW allows you to change the format of your citations and bibliography, which is a useful feature when you want to submit an article to several publishers with different formatting requirements.

How do I get Cite While Your Write (CWYW)?

  • Need to have Microsoft Word installed on your computer before you install EndNote.
  • EndNote X6 is compatible with Microsoft Word 2003, 2007 and 2010.  EndNote X6 appears to be compatible with Word 2013, with a few exceptions.
  • When you install EndNote on your computer, an EndNote menu is automatically added to your Microsoft Word toolbar.

EndNote Menu in Microsoft Word

Insert a citation

  • Open a Microsoft Word document
  • When you are ready to cite a source, position the cursor where you want to insert a citation.  You can either insert a citation from within Microsoft Word or from within EndNote.
  • Click on the EndNote menu tab in the Word toolbar.
  • Click Insert Citation and choose Find Citation... from the drop-down menu.
  • The EndNote Find & Insert My References dialog box will appear.  In the text box at the top of the dialog box, enter text (author's last name, year, title, keyword) to search for the reference in your library.  Click the Find button.
  • In the results of your search, click on the reference that you want to cite to highlight it. To highlight multiple references, hold down the Ctrl key while you click on references.
  • Once you have selected your references, click on the Insert button.  The selected references will be inserted into your Word document and displayed as defined by the current Output Style.
  • In EndNote, highlight the references that you wish to cite.  To highlight multiple references, hold down the Ctrl key while you click on references.
  • Note : Save your Word document after inserting citations.

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Follow these instructions to modify, add or delete formatted citations.

  • In your Microsoft Word document, click on the citation that you wish to edit, becoming grey. 
  • Click on Edit & Manage Citation(s) .  The EndNote Edit & Manage Citations dialog box will appear.

Modify Citations

  • In the EndNote Edit & Manage Citations dialog box, click on the citation you wish to edit.
  • From the dropdown menu next to Formatting , choose how you want the in-text citation to appear.  For example, you can choose to Exclude Author or Exclude Year from the citation.
  • Add a prefix or suffix by typing text in the Prefix or Suffix boxes.  The text will appear before (prefix) or after (suffix) the citation.
  • Add page numbers to the citation by entering numbers into the Pages box.  Page numbers will only appear for Output Styles that contain a cited pages code, for example, MLA and Chicago.
  • Click OK to close the dialog box.

EndNote Edit & Manage Citations Dialog Box

Add Additional Citations

  • From the Edit Reference drop-down menu, select  Insert Citation .  The EndNote Find & Insert My References dialog box will appear.
  • See instructions above ( Inserting Citations ) for how to find and insert a reference from within a Word document.  The new references will be added to the current citation.

Delete Citations

  • From the Edit Reference drop-down menu, select Remove Citation.
  • Note : Do NOT use the Delete or Backspace key to remove a citation from your Word document.  EndNote codes associated with the citation may not be erased and your document could become corrupted.
  • When you have made all the desired changes, click the OK button to close the dialog box.

EndNote Edit & Mangage Citations Dialog Box

What is an Output Style?

  • Templates that control appearance of in-text citations, footnotes and bibliographies.
  • Styles defined by journal , such as Nature , or publisher, such as American Psychological Association (APA).  

How to Change Output Style in Word Document

  • Click on the EndNote menu tab in Word toolbar.
  • Click on the Styles menu.  Select the desired style.  Your citations, footnotes and bibliography will now appear in this style.  For more information on Output Styles, see the Beyond the Basics page in this guide.

Style Menu in Microsoft Word

What are field codes?

  • Cite While Your Write places data around and inside your formatted citations in Word, which allows EndNote to Format, unformat and reformat citations within Word.  These are field codes. 
  • Removing field codes means deleting the field codes and saving the formatted citations and bibliography as text.  

Why would I want to remove field codes?

  • Journal publishers request that you remove field codes when submitting a manuscript.
  • Sharing your Word document with a colleague who is using a different word processor or an incompatible version of Word (EndNote X6 is compatible with Microsoft Word 2003, 2007 and 2010).  

How do I remove field codes?

  • Open a copy of your formatted Word document.
  • Click on Convert Citations and Bibliography and choose  Convert to Plain Text from the drop-down menu.
  • A dialog box will appear informing you that the Convert to Plain Text command will create a new copy of your document with no field codes.  Click OK .  The new document will appear in a new unsaved document window.
  • Save the new document.
  • Note: Once you have removed field codes, you cannot reformat your citations and bibliography.  Make sure you maintain your original documents with EndNote field codes.
  • << Previous: Creating a Bibliography
  • Next: Merging Multiple Docs >>
  • Last Updated: Jan 24, 2024 3:53 PM
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About cite while you write, inserting citations, edit formatted citations, change output style, remove field codes.

  • CWYW-Word 2007: Find & Insert Citations
  • CWYW-Word 2007: Format Bibliography (Video)
  • CWYW-Word 2007: Edit & Manage Citations
  • Importing Citation from Ebscohost
  • Filters/Styles...
  • Create a Bibliography
  • EndNote Web
  • Removing Author Initials from in-text citations
  • Chicago 17th/Turabian 9th and EndNote
  • About Cite While You Write >>  
  • Inserting Citations  
  • Edit Formatted Citations  
  • Change Output Style  (switch citation styles)  
  • Remove Field Codes  (send your paper to your publisher/professor)  
  • Cite While You Write for Macs Videos: 
  • CWYW-MAC: Find Citations
  • CWYW-MAC: Insert Citations
  • CWYW-MAC: Format Bibliography
  • CWYW allows you to use your EndNote references to insert citations in a Microsoft Word document.
  • CWYW automatically creates a bibliography from the inserted citations.
  • CWYW allows you to change the format of your citations and bibliography, which is a useful feature when you want to submit an article to several publishers with different formatting requirements.
  • Need to have Microsoft Word installed on your computer  before  you install EndNote.
  • EndNote 20 is compatible with Microsoft Word 2010, 2013, 2016, 2019, Office 365 (locally installed desktop version only)
  • When you install EndNote on your computer, an EndNote menu is automatically added to your Microsoft Word toolbar.

EndNote Menu in Microsoft Word

how to

  • In the Groups panel in the left column, click on All References to display all the references in your library.
  • From the menu bar, select  References > Find Duplicates .
  • Click  Keep This Record  to save the preferred reference and discard the other in the trash.
  • Click  Skip  to leave both references in the library. The references will be placed in a temporary Duplicate References group for later review.

Find Duplicates Dialog Box

  • Open your Microsoft Word document.
  • When you are ready to cite a source, position the cursor where you want to insert a citation.  You can either insert a citation from within Microsoft Word or from within EndNote.
  • Click on the EndNote menu tab in the Word toolbar.
  • Click  Insert Citation  and choose Insert Citation...  from the drop-down menu.

how to

  • The EndNote  Find & Insert My References dialog box will appear.  In the text box at the top of the dialog box, enter text (author's last name, year, title, keyword) to search for the reference in your library.  Click the  Find  button.
  • In the results of your search, click on the reference that you want to cite to highlight it. To highlight multiple references, hold down the Ctrl key while you click on references. 
  • Once you have selected your references, click on the  Insert  button.  The selected references will be inserted into your Word document and displayed as defined by the current Output Style.

how to

  • In EndNote, highlight the references that you wish to cite.  To highlight multiple references, hold down the Ctrl key while you click on references.
  • Note : Save your Word document after inserting citations.

Follow these instructions to modify, add or delete formatted citations.

  • In your Microsoft Word document, click on the citation that you wish to edit, becoming grey.  
  • Click on  Edit & Manage Citation(s) .  The EndNote Edit & Manage Citations dialog box will appear.

how to

  • In the EndNote Edit & Manage Citations dialog box, click on the citation you wish to edit.
  • From the dropdown menu next to  Formatting , choose how you want the in-text citation to appear.  For example, you can choose to Exclude Author or Exclude Year from the citation.
  • Add a prefix or suffix by typing text in the  Prefix  or  Suffix  boxes.  The text will appear before (prefix) or after (suffix) the citation.
  • Add page numbers to the citation by entering numbers into the  Pages  box.  Page numbers will only appear for Output Styles that contain a cited pages code, for example, MLA and Chicago.
  • Click  OK  to close the dialog box.

EndNote Edit & Manage Citations Dialog Box

  • From the  Edit Reference  drop-down menu, select  Insert Citation .  The EndNote Find & Insert My References dialog box will appear.
  • See instructions above ( Inserting Citations ) for how to find and insert a reference from within a Word document.  The new references will be added to the current citation.
  • From the  Edit Reference  drop-down menu, select  Remove Citation.
  • Note : Do  NOT  use the Delete or Backspace key to remove a citation from your Word document.  EndNote codes associated with the citation may not be erased and your document could become corrupted.
  • When you have made all the desired changes, click the  OK  button to close the dialog box.

EndNote  Edit & Manage Citations Dialog Box

  • Templates that control appearance of in-text citations, footnotes and bibliographies.
  • Styles defined by journal ,  such as  Nature , or publisher, such as American Psychological Association (APA).
  • Click on the EndNote menu tab in Word toolbar.
  • Click on the Styles menu.  Select the desired style.  Your citations, footnotes and bibliography will now appear in this style. 

Style Menu in Microsoft Word

how to

  • Cite While Your Write places data around and inside your formatted citations in Word, which allows EndNote to Format, unformat and reformat citations within Word.  These are field codes.  
  • Removing field codes means deleting the field codes and saving the formatted citations and bibliography as text.
  • Journal publishers request that you remove field codes when submitting a manuscript. 
  • Sharing your Word document with a colleague who is using a different word processor or an incompatible version of Word (EndNote 20 is compatible with Microsoft Word  2010, 2013, 2016, 2019, Office 365).
  • Open a copy of your formatted Word document. 
  • Click on  Convert Citations and Bibliography  and choose  Convert to Plain Text  from the drop-down menu.
  • A dialog box will appear informing you that the  Convert to Plain Text  command will create a new copy of your document with no field codes.  Click  OK .  The new document will appear in a new unsaved document window.
  • Save the new document.
  • Note:  Once you have removed field codes, you cannot reformat your citations and bibliography.  Make sure you maintain your original documents with EndNote field codes.

how to

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  • Last Updated: Feb 5, 2024 2:30 PM
  • URL: https://libguides.usd.edu/endnote

EndNote Desktop: Cite While You Write

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Cite While You Write Tool

Cite While You Write menu ribbon in Microsoft Word

When EndNote Desktop is installed, it inserts a tab on the menu ribbon for Microsoft Word. The Cite While You Write commands allow for:

  • Inserting EndNote citations
  • Editing and formatting citations
  • Deleting EndNote citations
  • Selecting and changing reference styles
  • Editing a reference (to correct errors and missing data)
  • Automatically generating a bibliography from citations
  • Formatting a bibliography
  • Removing field codes

Note : Cite While You Write does not work with Word Online in Office 365; Use a desktop version of Word.

Note: Instructions given below are for Windows 7 and Microsoft Word 2013.  Procedures may vary somewhat for other operating systems and versions of Word.

Insert a Citation

  • Add a Citation to a Word Document Using the EndNote insert citation function adds an in-text citation and a reference formatted to the selected style in a Word document.

Format a Citation

  • Modify the Appearance of Citations in Word Format a citation to change the contents that are displayed. Page numbers can be added for quotations. Author names can be shifted outside of parentheses.

Edit an EndNote Reference from Word

  • Edit & Update an EndNote Reference from Word Manual editing of EndNote library references can be accessed from the EndNote menu in Word and then updated in the Word document.

Delete a Citation

  • Remove a Citation from a Word Document Use the Edit and Manage Citation(s) function to delete a citation that was previously inserted into Word.

Change a Reference Style

  • Apply a Citation Style in Word Citations and references can be easily changed to a different bibliographic style within Word.

Format a Bibliography

  • Change the Appearance of a Bibliography in Word Add, change, or format a title. Add in-text links. Change spacing and indentation of references.

Remove Field Codes

  • Convert a Word Document to Plain Text Removing Field Codes disables the ability to format and reformat citations in a Word document using the Cite While You Write plug-in. Converting a document to plain text may be desirable for sharing documents for review and publication.

Ask a Librarian

Endnote desktop training.

The EndNote Training website provides training materials on EndNote Desktop, including training videos, getting started guides, quick reference and user guides, and a training calendar.

http://endnote.com/training

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  • Next: Sharing References >>
  • Last Updated: Nov 21, 2023 1:50 PM
  • URL: https://uwyo.libguides.com/endnote-desktop-x8

The Library Is Open

The Wallace building is now open to the public. More information on services available.

  • RIT Libraries
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Get acquainted with EndNote Online, a powerful citation management system provided by RIT Libraries

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Download Cite While You Write

Cite While You Write can be installed from the Downloads menu option in EndNote Online.

bibliography cite while you write

Cite While You Write works with Microsoft Word for Windows or Mac.  For best results, use the most current version of Cite While You Write with the most current version of Word.

After installation, you will see an EndNote toolbar in Word.  To use Cite While You Write, you must log in with the same email address and password you use for EndNote on the web.

Inserting citations into your documents

bibliography cite while you write

Use "Insert Citations" to search your library of references.  "Edit Citations" allows you to make changes to citations within your document (it does not edit the source reference in EndNote).

Working with your bibliography

bibliography cite while you write

The styles available are any you have saved as your personal favorites in EndNote.

Update and Convert Citations and Bibliography are used to make changes to the appearance of citations in your document, both in-text and in the bibliography.

Adding Citation Styles

Because RIT subscribes to Web of Science, all EndNote compatible citation styles are available to use.  Over 100 citation styles are currently enabled for RIT EndNote online users.

If the style you wish to use is not enabled, click the "Chat/Emai/Appointments" button to the right and contact the author of this guide to request it.

Access EndNote Basic Online

RIT Users Only

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A librarian is available by e-mail at [email protected]

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Call reference desk voicemail.

A librarian is available by phone at (585) 475-2563 or on Skype at llll

Or, call (585) 475-2563 to leave a voicemail with the reference desk during normal business hours .

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A Step-By-Step Guide to Using Zotero: Cite While You Write

  • Zotero for Firefox
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  • Adding References to Zotero
  • Creating Bibliographies in Word
  • Cite While You Write
  • Synchronizing Your Zotero Library

Add In-text Citations From Word as You Write

In-text Citations : You can insert in-text (parenthetical) citations directly from Word. Follow the steps below.

1. Open the Add-ins group in Word and select the first icon on your left:

2. This will launch a box in which you type in the name of a document or an author:

Select the document you want to cite, hit enter and you get a parenthetical citation to that document. If you need page numbers, of course, you will need to add those yourself.

Building a Bibliography From Your In-text Citations

Once you have entered all of your in-text citations, place your cursor at the point where you want to insert the reference list. Click on the Build Bibliography icon (circled in the screenshot below) and Zotero will create a bibliography from the in-text citations in your document.

  • << Previous: Creating Bibliographies in Word
  • Next: Synchronizing Your Zotero Library >>
  • Last Updated: Oct 13, 2020 2:11 PM
  • URL: https://libguides.hofstra.edu/zotero

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Output Styles

EndNote allows you to select and change the citation style of references in a document. The EndNote toolbar displays the current style, and the drop down arrow will reveal other popular or recently used styles. The Select Another Style option opens a pop-up with the hundreds of citation styles that come with EndNote.

Changing the citation style in Word will automatically refomat all the citations and the bibliography according to the new style's rules. 

Sometimes, you may need to edit an existing citation style to customize it for your exact needs. This could be as simple as adding page numbers to an in-text citation or using a full journal name as opposed to an abbreivated title. The below links and documents illustrate downloading, editing, and creating new output styles.

  • Downloadable Output Styles from EndNote
  • EndNote Style Editing Guide

Cite While You Write (CWYW)

bibliography cite while you write

EndNote's Cite While You Write (CWYW) plugin for MS Word is part of the desktop program installation. If you're using EndNote Web , you can download the plugin . This connects your EndNote references library with your word processor. To use CWYW, have EndNote open while typing in Word. When you need to insert a citation, click the Go to EndNote button on the EndNote toolbar, which will bring up your EndNote window. Select the reference you want to cite, and then go back to Word click the Insert Citation button on the EndNote toolbar. This will insert an in-text citation at the insertion point and a reference listing at the end of the document, both formatted to the selected style. You can edit a citation by right-clicking it and selecting Edit Citation from the pop-up menu. Use this if you want to exclude the author or year from a citation.

  • << Previous: Create a Bibliography
  • Next: Help and Training >>
  • Last Updated: Feb 23, 2024 11:01 AM
  • URL: https://pitt.libguides.com/endnote
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Cite While You Write

Using cite while you write in endnote web, other word processors.

  • Other Citation Tools

Cite While You Write is an add-in for Microsoft Word. It is available for Windows and Mac and can be downloaded in EndNote Web under Options --> Download Installers.

Cite While You Write allows you to insert citations as you work and then generate a bibliography. Most major citation styles are supported

To Access Cite While You Write in Endnote Web :

  • Log on to EndNote Web
  • In your Word document, put your cursor where you want the the citation to be
  • Click the Endnote Web tab on the toolbar . If toolbar is not there, make sure you have installed the  “Cite While You Write” add-on from EndNote Web.
  • Type a word to search your EndNote Web references.
  • Choose the desired citation(s) and click on the Insert button.

EndNote Web can format papers written in word processors that can save in Rich Text Format (RTF). This method requires you to insert citations manually using brackets, as in this example: {Harper, 1906} You can then use the Format Paper tool to generate a bibliography.

Read the help page at EndNote Web for a full explanation

  • << Previous: Collaboration using EndNote Web
  • Next: Other Citation Tools >>
  • Updated: Jan 30, 2023 9:30 AM
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EndNote - Citation Management Software

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  • Creating Bibliographies for your coursework: "Cite While You Write"
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Creating Bibliographies: "Cite While You Write"

  • EndNote Online
  • EndNote Desktop

Use the Format  tab primarily to create an independent bibliography of all of your references or groups of your references. You can also download the plug-in for using EndNote Online to insert references as you write your papers in Word here -- a feature called " Cite While You Write ."

Format tab

To create a stand-alone bibliography of all the references in a group:

  • Select the group of references you want to use
  • Choose the style in which you wish to format the references—by clicking on the Select Favorites link, you can create a drop-down list of the styles you use the most often
  • Choose the file format – you can choose between HTML , TXT , or RTF.  For creating a bibliography in Microsoft Word, you will need the RTF format.
  • Choose to either Save, E-Mail or Preview & Print your bibliography

Inserting citations as you write with Microsoft Word  ("Cite While You Write"):

If you have downloaded EndNote desktop to your computer, an EndNote toolbar was automatically downloaded into your Word program. If you do not see the EndNote toolbar in Word

  • ​G o to EndNote Online
  • Click on the Format tab
  • Click on the Cite While You Write Plug-In link
  • Follow the instructions to download the toolbar.

Once you see the EndNote tab in Word's top menu, insert a reference into your Word document by:

  • Selecting which citation style you want to use -- APA 6th in the screenshot below
  • Then clicking the Insert Citation icon:

Word EndNote Menu

  • You will see a screen that will let you search your EndNote Online library for the reference you want to insert. Type an element of the reference, such as the author’s name, into the search box.  When the reference is displayed, either double-click on it, or click on it once and then click on the Insert button.

CWYW

  • This is how your paper will look:

CWYW2

The Cite While You Write (CWYW) feature in EndNote allows you to insert references from your EndNote library directly into a Microsoft Word document. Your bibliography will be automatically composed at the end of your paper as you insert references.

When you downloaded the EndNote software, an EndNote toolbar should have been automatically added to your Microsoft Word program. This toolbar will assist with easy insertion of your references.

To insert references and create your bibliography:

  • Open the paper you are writing in Microsoft Word
  • Select the style that you want to use in your paper by clicking on the drop-down arrow in the box in the tool bar. If the style you want to use is not displayed, click on Select Another Style at the top of the list of options, and click on the style you want. It will now always be displayed as an option on your drop-down list.

Dropdown menu

  • When you come to a place in your paper where you want to insert a reference, place the cursor exactly where you want the reference to go
  • Click on the Insert Citation icon (magnifying glass) in the EndNote toolbar 
  • This will open up a surrogate of your EndNote library. Enter a term or an author’s name in the Find box to search for the reference in your EndNote library
  • Click on the reference you want to insert, and then click on the Insert button

CWYW

  • The reference notation will be added to your paper

Paper text

  • The complete reference will automatically be added to the bibliography being created at the end of your document References listed in your bibliography will automatically be updated and displayed in proper order for the style you have chosen, not in the order in which you added them to your document.

References in paper

Creating stand-alone bibliographies

You can easily to create a separate or independent bibliography of references in your EndNote library.

  • Open your EndNote library and choose the style that you want to use

Bibliography

  • Highlight the references you want to include in your bibliography. You can highlight the entire library, or you can hold down the Ctrl button and click on individual references to include.

Bibliography2

  • After highlighting the references you need, right click in the highlighted area, and then click on Copy Formatted , as shown above
  • Open up a new blank Word document. Right click on the page, and click on Paste . Your bibliography will appear! It may be necessary to do some additional formatting, such as adding a heading, or creating additional spacing between references, to get it just the way you want it.

Bibliography3

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  • Last Updated: Aug 23, 2023 9:14 AM
  • URL: https://libraries.wichita.edu/endnote

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EndNote 21 for Mac

  • EndNote for Mac
  • Getting Started
  • Manual Entry of Data
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Word Endnote 21 (CWYW) Toolbar

The Endnote 21 (a.k.a. Cite While You Write) toolbar should automatically appear in Word, once you have finished installing Endnote on your computer. If the Endnote toolbar is missing, please see the troubleshooting instructions linked below.

Note: On work devices for which you do not have administrative rights, you will need to work with your IT department to activate the toolbar (steps 4-6 on the troubleshooting guide linked below).

  • Troubleshooting Guide: EndNote 21 macOS and EndNote online macOS: CWYW tools in Microsoft Word

Inserting Citations into Your Paper

  • Place the insertion cursor after the text you are citing.
  • If you are using Microsoft Word, go to the  Tools  menu,  EndNote (version number)  and select  Go to EndNote .
  • If you are using another word processor, switch to EndNote.
  • Highlight the reference you want to cite from your EndNote library.
  • While still in EndNote, go to  Tools, Cite While You Write , and  Insert Selected Citation(s)
  • If you are using Word, go to the  Tools  menu,  EndNote (version number) . Click the down arrow next to Insert Citation(s) ,  .
  • Also with Word, you may choose  Insert Citation(s)  button in the EndNote toolbar.
  • You may copy/paste or drag/drop the reference into the spot in your document where you want to cite it. This works with any word processing software.
  • In-text citations will be formatted into the output style you last used (provided Instant Formatting is enabled - see  Formatting Your Bibliography  below).
  • An ongoing bibliography will be created in the same style.

bibliography cite while you write

The EndNote toolbar as it appears on a Mac.

The following videos show two methods to insert EndNote references into Word. While the demonstration uses Endnote 20 for Windows, the steps are the same when using Endnote 21 for iOS.

bibliography cite while you write

Formatting Your Bibliography

  • Once you have inserted citations into your paper, you may at any time format or re-format your bibliography, providing your EndNote library is open.
  • If you are using Microsoft Word, go to  Tools, EndNote (version number),  Format Bibliography .
  • If you do not see the style that you want to use in your list of options, follow the instructions on our Creating Bibliographies and Formatting Papers page
  • The Format Bibliography box also allows you to enable or disable  Instant Formatting .

Deleting Citations from Your Paper

There are two types of citation in your paper: an in-text citation and a bibliography citation. Deleting a citation from the bibliography alone will not remove it permanently - the next time the paper is formatted, the citation will return. Deleting the in-text citation is the way to go, but we recommend you follow these instructions to guarantee a clean removal.

  • In Word, go to the Tools menu, then the EndNote  menu and select  Edit & Manage Citation(s) 
  • Look for the citation you wish to delete and click the drop-down button to the right of the citation that looks like a little cogwheel
  • Select  Remove Citation
  • You can also use this menu to re-order references where you have two or more citations cited at the same point in the paper
  • << Previous: Creating Bibliographies and Formatting Papers
  • Next: Google Docs: Cite While You Write >>
  • Last Updated: Jan 24, 2024 3:32 PM
  • URL: https://libguides.galter.northwestern.edu/endnote-mac-21

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Cite While You Write

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  • Other Citation Managers

EndNote automates the referencing process, enabling users to quickly and easily format citations in a variety of different referencing styles. This function is called Cite While You Write and is available as a plug-in in your word processor. 

Cite While You Write works across both the Windows and iOS operating systems and integrates seamlessly with both Microsoft Word (including Word for Mac), Apple Pages, and Google Docs.

EndNote comes with many referencing styles, such as APA, Harvard, Oxford, Chicago, MLA, Vancouver, and more. It also includes several thousand which are specific to academic journals ("house styles") from around the world, and cover a broad range of disciplines.

For more information on how to use the Cite While You Write function in EndNote, see the video below, or scroll down for step by step instructions.

Inserting Citations

Insert parenthetical or author-date citations.

When you come to writing a document, there are two ways to insert a citation from EndNote. The first of these, is to use the EndNote plugin in your word processor. 

  • Click on the EndNote tab in Word. 
  • Select the Insert Citation  icon.  This opens the  Find & Insert My References  dialog.
  • Search for the reference you wish to insert. This could be a title, author, or keyword. Select Find. 
  • Select the reference you wish to insert. If you wish to select multiple references, hold down CTRL or Cmd. 
  • Click on  Insert  or use one of the drop-down menu options below the Insert button .

The second way to insert references is from within the EndNote program itself. 

  • In Word, place your cursor where you wish the citation to appear. 
  • Open your EndNote 20 library and browse or search for the reference you wish to insert. Select any reference to be inserted.
  • Insert the citation by clicking  Tools  >  Cite While You Write  >  Insert Selected Citation(s) .

Tip: You will not be able to edit references in Word as the contents of these fields are controlled by the EndNote 20 program. If you need to edit a reference, return to EndNote, edit the reference there, and then click on Update citations and bibliography in Word. 

Insert a footnoted citation

If you are using a footnoted style, such as Chicago, there will be an extra step involved in inserting a citation.

To insert a citation into a footnote you will need first to create a footnote by using the  Insert Footnote  function on the  Reference  tab in Word. Then, find the citation and insert it the same way you do your in-text citations. A corresponding entry will be added to the bibliography.

Note : It is vital to select a footnote style when you want to insert footnotes. You can change your citation style using the dropdown menu in the EndNote tab in Word.

Adding page numbers & formatting citations

Excluding an author or year.

To exclude the name of an Author or the Year of Publication from an in-text citation, right-click on the citation and select E dit Citation from the dropdown. This will allow you to make basic changes to the format of your citation, such as excluding the author or switching to an author-prominent format.

Inserting a Page number

To insert a page number, right-click on the citation, select Edit Citation , and click the More option. Type your page numbers into the page number box. Do not include pp or pg in this field as EndNote will automatically format your page numbers according to your chosen style. 

Important : If the page number does not appear in the citation, add it to the Suffix box instead. Some styles do not have page numbers included in their format. Using the suffix will skirt the problem.

Unformatting citations

Your existing references in Microsoft Word can be manually unformatted by using the Convert to Unformatted Citations command under the Convert Citations and Bibliography drop-down of the EndNote tab in Microsoft Word. The appearance of your citations will change. You will only need to do this if you are having issues with your EndNote Library or if you need to combine documents. Afterwards, select Update Citations and Bibliography .

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Once you have registered for your own free EndNote Online account, you can also download a free EndNote Online   Plug-in onto your personal computer or laptop. This plug-in will enable you to use Cite While You Write  while working in Microsoft Word. You will be able to insert in-text citations from your EndNote account and format bibliographies from within your Word document.

The plug-in is available for Windows or Macintosh.

Simply login to your EndNote Online account on your personal computer or laptop, click the Downloads  link toward the top of the screen, then follow the instructions to download Cite While You Write .

Once Cite While You Write downloads successfully onto your computer or laptop, an EndNote toolbar should now be visible at the top of a Microsoft Word document.

Use "Cite While You Write" to Cite Sources and Format a Bibliography

If you have downloaded the free EndNote Online Plug-in onto your personal computer or laptop, you should be able to use Cite While You Write to insert in-text citations from your EndNote account into a Word document. At the same time, you will begin building your bibliography, References, or Works Cited list. (Please go back to the  Set Up Your EndNote Online Account section for instructions on how to download Cite While You Write .)

If Cite While You Write downloaded successfully onto your computer or laptop, an EndNote toolbar should now be visible at the top of a Microsoft Word document. To use Cite While You Write, follow these steps:

  • Open your Word document.
  • At the end of a sentence that includes a quote or paraphrase, place the cursor in front of the sentence's final punctuation mark, then click the EndNote toolbar to access the EndNote Online options.
  • Select your desired citation style from the Style drop-down menu that appears in the EndNote toolbar.
  • Click Find Citations .
  • Type an author's name or title keyword for the article or book you are trying to cite, then click Find .
  • Select your desired reference from the list that appears.
  • Click Insert .
  • If necessary, fix the spacing in front of the in-text citation and correct any formatting problems that appear in the complete reference added at the bottom of your document.
  • Continue typing your paper, and repeat steps 2-8 for any additional quotes or paraphrases you need to cite in your paper.
  • Add the appropriate heading (such as References or Works Cited) above the list of references added at the bottom of your document.
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Citation Management Tools: Cite While You Write

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Microsoft Word

When you installed Zotero, it included the word processor plugin for Microsoft Word and LibreOffice . In newer versions of Word, you'll see Zotero as a tab in the menu. In older versions, it's under the script menu.

Zotero tab in word

Don't see Zotero when you open Microsoft Word? Open Zotero, go to Preferences , select Cite from the menu, select Word Processors , and click Install Microsoft Word Add-in .

screenshot of manual installation of Word plug-in

This plugin works when your Zotero application is open. As you write, place the cursor where you want the citation. Click Add/Edit Citation, choose from your Zotero library, and watch it drop in your citation!

When you are done writing, select Add/Edit Bibliography. Zotero will take all your in-text citations (or footnotes) and create a bibliography.

Google Docs

Zotero works similarly in Google Docs . Your Zotero Connector added Zotero as a menu item in Google Docs. Add/Edit Citation will prompt you to search your Zotero library for the item you want to cite. When you are done writing, insert a bibliography with one click!

Zotero tab in google docs screenshot

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Using Cite While You Write

  • Cite While You Write (CWYW)
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Cite While You Write (CWYW) allows you to access EndNote from within Microsoft Word to insert citations into the text of your Word documents.

Note that you should install EndNote after you install Microsoft Word because when you install EndNote, an EndNote menu is added to the top toolbar. This menu will not appear if you install Word after EndNote.

Please also note that CWYW cannot be used with Word 365 in your internet browser. To use CWYW, you will need to download the Microsoft Office suite to your computer. Murdoch University students can access Microsoft Office 365 Pro Plus, which includes Microsoft Office installation, here: Microsoft Office for Students

Configure bibliography layout

Configure bibliography

  • In Word, click on the EndNote 21 tab
  • Click on the diagonal arrow shortcut in the bottom right corner of the Bibliography section
  • Click on Configure Bibliography
  • Select the Layout tab
  • Select the font style and size for the bibliography
  • Select the line spacing for the bibliography
  • Add the Bibliography title   e.g. References

Select a referencing style

Depending on your referencing style, you will need to add the citation in either an Author-Date or Footnote format.

To choose a referencing style:

  • In Word, click on the EndNote 21 tab in the ribbon
  • In the Style drop-down menu, choose the referencing style that matches the style you selected in EndNote
  • If the style you need is not available from the drop-down menu,
  • Select the style you want to add

Select referencing style

Important:  Before inserting citations, ensure that the output referencing style in Word matches your style in EndNote.

Select referencing style

In the Word document, insert the cursor where you want the in-text/footnote citation to appear.

To insert a citation in Author-Date format:

Option 1 - pre-select reference in EndNote:

  • In EndNote, click to highlight the reference to be inserted
  • In Word, position the cursor where the in text citation is to be added in the paper
  • Click on the drop-down arrow next to Insert Citation
  • Select ‘Insert Selected Citation(s)’

Once a citation has been added, a full reference will also be added to the bibliography or reference list at the end of your document.

Option 2 - search for reference in Word:

In Word, click on the drop-down arrow next to Insert Citation

  • Select ‘Insert Citation…’
  •  Enter the search word, then select Find.
  • Click on a reference to highlight.
  • Select 'Insert'.

Option 3 - export reference from EndNote

  • In summary, click ‘Insert’ button that appears above the reference (below the summary).

Once a citation has been added, a full reference will also be added to the bibliography or reference list in alphabetical order at the end of your document.

For further assistance search the  EndNote Knowledgebase

In Word, create the footnote by:

  • Place the cursor for where the superscript number is to be inserted
  • Select the References tab
  • A superscript number will be placed in your text where the cursor was
  • Your cursor will jump down to the bottom of the page, ready to insert the citation
  • Select the EndNote tab
  • Ensure the cursor in the relevant footnote
  • Insert the citation in the footnote using an appropriate style (e.g., Chicago Footnotes, AGLC) as described in the Add Citations tab

To add a page number to your in-text or footnote citation:

  • in Word - from the toolbar, select  Edit & Manage Citation(s)
  • type the page number/s in the Pages box, eg. 22 (or 22-25) - You do not need to type p or pp.

Edit and manage citations button

Add another citation to existing citation

When you are reviewing your work, you might find that you need to add more citations to an existing one, because you have discovered another source for that idea.

To edit the citation to add another citation:

  • In Word, click on the citation that is already in your document
  • Click 'Edit & Manage Citation(s)'
  • Open the 'Edit Reference' menu for that existing citation
  • Choose 'Insert Citation'

The 'Find and Insert my References' window will open

  • Within the pop-out box, search for the second reference to insert from your EndNote Library
  • Highlight it in the results list
  • Click Insert

This will take you back to the Edit & Manage citations window

Click Ok to insert the citation into your document

You will see both citations grouped together in the same set of brackets.

The extra reference will be added to the reference list.

Important: Once you have inserted a citation, you should not edit it directly.

If you make any changes within the brackets of a citation, rather than use the Edit function, the changes will disappear when the bibliography reformats.

Instead, you must use Edit & Manage Citation(s) .

When writing your paper, you may need to make modifications to the citations.

One example of this is in an author-date style like APA. If you have incorporated the author's name into the sentence of your text, you need to edit the in-text citation so that the name is not repeated e.g. "Thiele (2019) in her analytical piece, offers an alternative hypothesis to the commonly held...."

To edit your citations:

  • In Word, click on the citation (either in the in-text or footnote citation) so that it is highlighted
  • Using the EndNote toolbar in the Word doc, go to Edit & Manage Citation(s)
  • The Edit & Manage Citations dialogue box will open
  • Select drop-down menu beside Format
  • Choose the formatting you want (e.g., ‘Exclude Author’)
  • Add prefixes, suffixes or page numbers as required
  • Other editing options can be found in the  Edit Citation tab

Alternatively:

  • Select/highlight the reference in Word
  • Right-hand click on the reference
  • Select the relevant option from the pop-out

Edit citation entry options

To edit your bibliography/reference list:

bibliography cite while you write

  • Click the  Layout  tab to change fonts, add a title (ie. ‘Bibliography’ or ‘Reference List’), and adjust indents and other formatting settings
  • To change the text of the bibliography/reference list (eg. capitalisations), you will need to make the necessary edits in EndNote.

When sharing your document with another person, it is best to convert the citations to plain text rather than use the formatting “field codes”. This is because the other person may not have the same version of EndNote, so the field codes may not work properly.

To convert your citations to plain text:

  • Click Convert Citations and Bibliography
  • Select Convert to Plain Text
  • Save the document.

The citations and bibliography/reference list will be retained in your selected style, but the links to EndNote will be broken.

Important : Once you have inserted a citation, do not edit it directly. If you make any changes within the brackets of a citation it will disappear when the bibliography reformats. Instead, you must use Edit & Manage Citation(s).

To delete a citation:

  • Select/highlight the reference 
  • Click  Edit & Manage Citation(s)
  • Click the arrow next to  Edit Reference
  • Select ‘Remove citation’.

If you do not cite the reference anywhere else in your paper, the entry will also be removed from your bibliography or reference list.

Issue: 

The in text reference appears as {Santhanam, 2015 #418}

Text including EndNote reference links have been moved around or copied from another source. If you copy and paste text containing EndNote formatted citations, your library will be corrupted and potentially lost. Convert to unformatting before moving text around so that the links do not break within Word. Unformatting can become a default when other Word tools are used, e.g., Track Changes.

Solution: 

To edit a Word document safely, the reference links need to be made temporarily inactive: 

 Go to the EndNote toolbar in Word. 

  • Click on Convert Citations and Bibliography. 
  • Select Convert to Unformatted Citations. The reference list will disappear, and your citations will appear in curly brackets, e.g. {Martin, 2018 #17}. 
  • Edit document as needed. 
  • Click Update Citations and Bibliography to convert back to formatted citations. The reference list will reappear, and your citations will return to their normal format. If you click on the references, they will be highlighted in grey because they are actively linked to your library once more.

No Endnote21 tab in Word document for inserting references as you write.

This is an issue with Word settings.

Follow these steps in Word: 

  •     Open Word, click on the File ribbon and select "Options".  
  •     Click on "Add-ins."  
  •     At the bottom of the page, next to "Manage:" set the Drop down to "COM  Add-ins".  
  •     Click Go.  
  •     Select EndNote Cite While You Write (if it is unchecked).  
  •     Click OK.  

If the option to "Disable all Application Add-ins" is checked, tools will not appear. To turn off this setting: 

  • Click on the File ribbon and select "Options". 
  • Click on "Trust Center". 
  • Click "Trust Center Settings". 
  • Click "Add-ins". 
  • Uncheck "Disable all Application Add-ins (may impair functionality)" and click OK. 
  • Click OK. 
  • Exit Word and then re-open it. 

Acknowledgements

This page has been adapted from the Notre Dame University Library LibGuide

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  • Last Updated: Feb 20, 2024 2:55 PM
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Welcome to EndNote™

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We help you   your research

EndNote is the reference manager that helps you save time formatting citations, so you can focus on your research.

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The best reference management tool is getting even better. The all new EndNote 21 and EndNote Web help you manage and format citations like never before with bold new features.

With EndNote 21 you stay organized using features like tags that enhance productivity. You can enjoy peace of mind with data restoration functions that protect your work and improve your writing workflow with integrated document creation tools for Google Docs.

EndNote 21 is here!

EndNote 21 key features

Protect your work with data restoration function.

Take a deep breath. If the unthinkable happens, EndNote 21 can recover your library from the cloud and get you back where you belong.

In EndNote 21, you can restore your library and library structure with our new data restoration function, ensuring your research is not lost. With single reference restoration you can also compare and restore previous versions of individual references.

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Stay organized with tags

Tags are customizable labels that let you organize your references however you’d like. You can add tags to references and customize the color and name of the tags.

You can add multiple tags to a reference and anyone who you share your library with can view a tag, making tags a great way to quickly and intuitively organize your references.

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Cite While You Write in Google Docs™

Our best-in-class Cite While You Write (CWYW) tool makes it easy to insert your EndNote references into Microsoft Word™ or Apple Pages™. CWYW automatically creates in-text citations and reference lists and easily change the format of your in-text citations and reference lists.

CWYW will soon also be available to EndNote 21 customers in Google Docs™ via Google Workspace Marketplace, making it easier to write your next paper and to collaborate on documents with colleagues.

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Experience a new exclusive EndNote Web interface

With EndNote you can access your research anytime, anywhere from the cloud. Move seamlessly between online and the desktop and iPad applications.

Say hello to the brand new EndNote Web, available only to EndNote 21 customers for three years from activation date. Securely sync your entire library including PDF’s, notes, and annotations across all your devices.

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Make the most of your EndNote experience with these templates and plug-ins

EndNote Training YouTube Channel

View all of the EndNote training videos on our YouTube channel

One click PDF access

Automatically export your references and full-text PDFs into EndNote

Contact EndNote customer and technical support

Hear what makes EndNote the best reference management tool

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Helpful Tips

Group your citations.

By default, all new references go into the Unfiled group. You can create up to 5,000 groups to organize your citations however works for you!

  • Click on the  Organize  tab, "Manage My Groups" (opens by default)
  • Click  New Group , type in the name, and click okay

Or you can:

  • Click on  My References  
  • Select which articles you want to group together
  • Click the Add to group...  drop down menu
  • Add selected items to a new or existing group 

All My References drop down menu add to group

Easy Access to Articles

  • You can return to the record of any item in your collection by clicking on the Find It @ WVU icon. 

Screenshot of the Find It @ WVU Libraries Link

  • ​ Use the Paper Clip icon  in the record or in "Manage My References," and attach the file you want. 

Sharing Your Citations

Collaborating on research? You can easily share your citations with your collaborators!

  • Click on the  Organize Tab
  • Select the citation group you want to share by checking the box next to the group in the  Share  column
  • Click on  Manage Sharing
  • Click on  Start Sharing this Group . A dialog box will open, and enter the email address(es) of who you would like to share the collection with, and then click Apply . 

Congratulations! You and your research partners can now share a citation collection. 

Exporting Your Bibliography

EndNote will even create a bibliography for you. Follow these steps to save yourself a ton of work. 

  • Click on the  Format  tab. 
  • Use the "References" drop box to select which would you would like to create a bibliography for. 
  • Use the "Bibliographic Style" drop box to select your citation style.

Pro Tip: Create a list of citation style favorites by clicking Select Favorites . This will save you from having to go through that long list of citation styles each time you create a bibliography. I suggest including American Medical Association (AMA) Style  (at least), and when you are done, click Copy to Favorites . It's that easy!

  • Use the "File Format" drop down menu to select how you want to export the bibliography. 
  • RTF (rich text file): this will open the bibliography into a RTF word processing file (i.e. Microsoft Word)
  • Text File: this will open an unformatted bibliography into a notepad file
  • HTML: this will open your bibliography into your default browser window
  • Save, Email, or Preview and Print
  • Save: will download the file which you will then need to open
  • Email: emails you a copy of your bibliography
  • Preview and Print: opens your bibliography in another window which you can then copy and paste into your document

EndNote Bibliography Export Ex: HTML Print&amp; Preview

Personally, I recommend exporting your bibliography using  HTML ,  Preview & Print , and  Copy & Pasting  it into your document. Be sure to give your document a once-over to make sure everything looks okay (sometimes random pieces of your bibliography get bolded in the process). Better safe than sorry!

Cite While You Write™

This plug-in works with Microsoft® Word to easily cite references and helps you create a paper with properly formatted in-text citations. Cite While You Write™ gives you access to EndNote references and formatting commands either within an EndNote library or within a word document using the EndNote tab on the Word taskbar. 

Download Cite While You Write™

Please note: you must have Microsoft® Word already installed on your computer. After you install EndNote on your computer, an EndNote menu is automatically added to your Microsoft® Word toolbar. 

  • Log into EndNote Basic . 
  • Click on  Downloads  
  • Choose the appropriate download option, and once it has finished the download, open the file on your computer and continue the installation process. 

Setting Up Cite While You Write™

  • Log into  EndNote Basic . 
  • Select the  Format  tab, and go to the  Bibliography  page (default). 
  • Click on  Select Favorites , and add your preferred citation styles if you haven't already. 
  • Only the format styles in your Favorites  will be available in Cite While You Write™

Using Cite While You Write™

Adding citations.

  • Open Microsoft® Word and in the Ribbon you should see a tab for EndNote. 
  • You will be prompted to log in to your EndNote account. Type in your log in credentials. Once you are logged in, you should see something like this: 

A screen snip of the Cite While You Write™ plug-in on Microsoft Word. It is in the ribbon at the top  in this order: File, Home, Insert, Design, Layout, Reference, Mailings, Review, View, EndNote, Acrobat. The available buttons in the EndNote task bar are: Insert Citations, Go to EndNote Online, Edit Citation(s), a citation style drop down menu, Update Citations and Bibliography, Convert Citations and Bibliography, Export to EndNote, Preferences, and EndNote Help

  • Click  Insert Citations  which will open a dialog box. Type in an  author name ,  title word , or  publication name  and click  Find . 
  • Select the citation you want to use and click  Insert .  

Editing Citations

  • After you click  Insert , both the in-text and the reference list citation will be added to your paper. 
  • You can delete either of these citations by highlighting it and then clicking the Delete button. 
  • You can edit either of those citations by clicking on the citation and adding or modifying text. You can also click on the  Edit Citation  option in the Ribbon .
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Manage your references

Citation Managers such Zotero are research management tools that can help you manage your citations. Zotero is free and open-source. With Zotero you can:

  • Generate citations and bibliographies relatively painlessly.
  • Share your citations with collaborators.
  • Be sure to select the style that is specified by your instructors when you create your bibliography.
  • Zotero Installation Instructions

How it Works

Interface includes:

  • Master list of all citations in “My Library” and organization of personal and group folders.
  • Article information appears on the right when a citation is selected. Citations can be edited manually in the right pane.
  • The down arrow opens to indicate other attachments, such as PDFs and notes. PDFs can be opened from Zotero.

Create Collections (folders):  You can organize your citations into  collections  for different classes, assignments, etc

  • Click the  folder icon  underneath the top menu, or right click over “My Library” and select “new collection”.
  • Name the collection and click  OK.
  • Once created, you can save items directly to the collection, or drag and drop existing citations into the collection.

Create Groups:  Groups can be used for collaborative projects.

  • Create a new group using the brown  box icon  at the top of the desktop application.
  • This will open up Zotero on the  web , where you can choose a group name and type (public/open, public/closed or private). We recommend using a ‘private’ group so that you can share PDFs with your group members. PDFs cannot be shared in ‘public’ groups.
  • New members can be invited to the group under “ Member Settings ”.
  • Access group libraries from the left side bar.

Using Zotero Connector:  To use the  connector , navigate to Web of Science (or another database of your choosing):

  • Perform a search and go into a record from the results.
  • Click on the  Zotero plugin  to the right of the search bar (the icon varies depending on the type of document but often appears as a piece of paper).
  • To ensure that you capture the citation as well as the PDF, it is best to locate the full text of the article before saving it. Look for a “PDF Full Text” link, or go through Find It to access a database that contains a full text of the article. Use the connector when you are in the record (but not the PDF) of the article.
  • Alternatively, save the citation and then attach the PDF (once you have located it) by attaching it to the record in Zotero. In Zotero, right click over the citation you want to add a PDF to and select “Add Attachment”.
  • Confused? Ask a librarian!
  • To ensure that citations are directed to the correct folder or group in your library, select the collection in the desktop app before using the connector.

Add websites:

  • Zotero works within news and other websites that may  have popular science articles.
  • Navigate to a website and select an article.
  • Use the Zotero plugin to save  links  that can be accessed again in the future.

Create references and bibliography in Word & Google Docs:

  • Open a word document and go to the “ Zotero” tab for PCs and the “Add-ins” tab for Macs. (If you’re not seeing these options, consult this screen capture . Alternatively, you may need to confirm that the Word add-in has been installed by going to Edit ­-> Preferences -> Cite -> Word Processors).
  • Click on “ Add/Edit Citation ”, select your citation style, and search in the box using title, author, or any other information from the citation. Click on the article you want to cite and hit ‘enter’.
  • A  formatted citation  will appear in your document.
  • Click on “Add/Edit Bibliography” to create a  formatted bibliography  for all of the in-text citations that have been created.

Create a copy/paste bibliography from Zotero:

  • In Zotero, select one or more citations (use control + click to select multiples).
  • Right click over the selected citation(s) and select “Create Bibliography from Item”.
  • Choose your style and output method (recommended Copy to Clipboard) and click okay.
  • Paste the formatted bibliography into your word processor.

Cite as you write:

  • Add in-text citations while you write in your word processor.
  • Click where you want to insert your citation.
  • Select Add/Edit Citation. Use the citation dialogue to search for your citation in your Zotero citation library.
  • Select your citation and click enter to insert it into the text.

Additional Resources

  • Zotero Guide This guide goes over setting up and using Zotero, and includes a comparison to other citation managers
  • Zotero Documentation Zotero has a robust page of documentation that can answer many of your Zotero questions!

Get Help from Bioscience Team

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Bioscience Team |  Science & Engineering Libraries

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Angel Tang | Steenbock Library 

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IMAGES

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VIDEO

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  2. What is Citation?

  3. bibliography 😊😊

  4. Cite While You Write 7: Amending incorrect references

  5. Cite While You Write 3: Inserting Citations

  6. Video 10: Cite While You Write for Collaborating

COMMENTS

  1. Cite While You Write Add-in Guide

    EndNote online: Using the Cite While You Write (CWYW) Add-in on a macOS. Number of Views 136.32K. EndNote online: Cite While You Write (CWYW) could not connect to EndNote. Number of Views 42K. Cite While You Write™ - Choosing the right Microsoft Word writing tool. Number of Views 431.

  2. EndNote Desktop: X9 & 20: Cite While You Write in Word

    1. Insert Citation: Insert the selected citation into your Word document. 2: Format Bibliography: Make edits to the bibliography in your World document. Note : If you have to create an annotated bibliography, it's a good idea to remove field codes and then paste your annotations in the bibliography.

  3. Cite While You Write

    Cite While You Write Overview The Cite While You Write (CWYW) plugin can be a great timesaver while you are typing a document in MS Word (Windows or Mac) or Open Office. Reasons to use CWYW Place in-text citation in your prefered citation style in your document from your EndNote Basic library of referfences

  4. Creating Bibliographies: Cite While You Write

    EndNote's Cite While You Write (CWYW) feature allows users to insert citations from their EndNote library directly into a Word document, while a bibliography of the selected citations is automatically generated at the end of the document.

  5. How to Cite While You Write (CWYW)?

    How to Cite While You Write? One of the main reasons why people use EndNote is to cite references. CWYW (Cite While You Write) is EndNote's signature feature that makes citing easy. Below are the steps to citing while you write a paper in Word: Make sure the EndNote tab is displayed in Word.

  6. LibGuides: EndNote: 1. Cite While You Write (CWYW)

    EndNote's Cite While You Write (CWYW) function enables you to insert in-text citations in a Word document while simultaneously creating a bibliography for that document: Open your EndNote library and your Word document. Both PC & Mac users should see an EndNote tab in the Word ribbon. If there is no EndNote tab in the Word ribbon go to the CWYW FAQ

  7. LibGuides: Citation Management Tools: Cite-While-You-Write

    What is Cite-While-You-Write? Cite-While-You-Write is a plugin that you can add to your word processor (Microsoft Word or Apple Pages) that allows you to pull citations from your EndNote account into your document and automatically format them according to the citation style of your choice.

  8. LibGuides: EndNote 20: Cite While You Write (CWYW)

    Insert Citation In action: EndNote 20 (Windows) Insert Citation Watch on Cite While You Write (CWYW) One of the main reasons people use EndNote is to cite references. CWYW (Cite While You Write) is EndNote's signature feature that makes citing easy. Below are the steps to citing while you write a paper in Word:

  9. Cite While You Write

    What is Cite While You Write (CWYW)? CWYW allows you to use your EndNote references to insert citations in a Microsoft Word document. CWYW automatically creates a bibliography from the inserted citations.

  10. Cite While You Write

    What is Cite While You Write (CWYW)? CWYW allows you to use your EndNote references to insert citations in a Microsoft Word document. CWYW automatically creates a bibliography from the inserted citations.

  11. EndNote Desktop: Cite While You Write

    The Cite While You Write commands allow for: Inserting EndNote citations. Editing and formatting citations. Deleting EndNote citations. Selecting and changing reference styles. Editing a reference (to correct errors and missing data) Automatically generating a bibliography from citations. Formatting a bibliography. Removing field codes.

  12. EndNote: Cite While You Write

    Cite While You Write begins building a bibliography automatically as you insert citations into your document. You can control the format of that bibliography, and of the in-text citations, from the Bibliography menu. The styles available are any you have saved as your personal favorites in EndNote. Update and Convert Citations and Bibliography ...

  13. A Step-By-Step Guide to Using Zotero: Cite While You Write

    Zotero for Firefox Zotero Standalone Adding References to Zotero Creating Bibliographies in Word Cite While You Write Synchronizing Your Zotero Library Add In-text Citations From Word as You Write In-text Citations: You can insert in-text (parenthetical) citations directly from Word. Follow the steps below. 1.

  14. Guides: EndNote @ Pitt: Cite While You Write

    Select the reference you want to cite, and then go back to Word click the Insert Citation button on the EndNote toolbar. This will insert an in-text citation at the insertion point and a reference listing at the end of the document, both formatted to the selected style. You can edit a citation by right-clicking it and selecting Edit Citation ...

  15. Library Guides: EndNote Web: Cite While You Write (CWYW)

    In your Word document, put your cursor where you want the the citation to be. Click the Endnote Web tab on the toolbar. If toolbar is not there, make sure you have installed the "Cite While You Write" add-on from EndNote Web. Type a word to search your EndNote Web references. Choose the desired citation (s) and click on the Insert button.

  16. Creating Bibliographies for your coursework: "Cite While You Write

    The Cite While You Write (CWYW) feature in EndNote allows you to insert references from your EndNote library directly into a Microsoft Word document. Your bibliography will be automatically composed at the end of your paper as you insert references. ... Highlight the references you want to include in your bibliography. You can highlight the ...

  17. Help and Support: EndNote 20 Guide: Cite While You Write

    Cite While You Write (CWYW) allows you to access EndNote from within Microsoft Word to insert citations into the text of your Word documents. Note that you should install EndNote after you install Microsoft Word because when you install EndNote, an EndNote menu is added to the top toolbar.

  18. Microsoft Word: Cite While You Write

    The "Cite While You Write" feature in EndNote does two things as you insert citations in your document: In-text citations will be formatted into the output style you last used (provided Instant Formatting is enabled - see Formatting Your Bibliography below). An ongoing bibliography will be created in the same style.

  19. Cite While You Write

    Method 2. In Word, place your cursor where you wish the citation to appear. Open your EndNote 20 library and browse or search for the reference you wish to insert. Select any reference to be inserted. Insert the citation by clicking Tools > Cite While You Write > Insert Selected Citation (s).

  20. Research Guides: EndNote Online: Cite While You Write

    To use Cite While You Write, follow these steps: Open your Word document. At the end of a sentence that includes a quote or paraphrase, place the cursor in front of the sentence's final punctuation mark, then click the EndNote toolbar to access the EndNote Online options. Select your desired citation style from the Style drop-down menu that ...

  21. Guides: Citation Management Tools: Cite While You Write

    Open Zotero, go to Preferences, select Cite from the menu, select Word Processors, and click Install Microsoft Word Add-in. This plugin works when your Zotero application is open. As you write, place the cursor where you want the citation. Click Add/Edit Citation, choose from your Zotero library, and watch it drop in your citation!

  22. Help and Support: EndNote 21 Guide: Cite While You Write

    Cite While You Write (CWYW) allows you to access EndNote from within Microsoft Word to insert citations into the text of your Word documents. ... Select 'Remove citation'. If you do not cite the reference anywhere else in your paper, the entry will also be removed from your bibliography or reference list. Issue: The in text reference ...

  23. EndNote

    Our best-in-class Cite While You Write (CWYW) tool makes it easy to insert your EndNote references into Microsoft Word™ or Apple Pages™. CWYW automatically creates in-text citations and reference lists and easily change the format of your in-text citations and reference lists.

  24. EndNote Basic

    Setting Up Cite While You Write™ Log into EndNote Basic. Select the Format tab, and go to the Bibliography page (default). Click on Select Favorites, and add your preferred citation styles if you haven't already. Only the format styles in your Favorites will be available in Cite While You Write™

  25. Research Guides: Cytology Program Research Guide: Zotero

    To ensure that you capture the citation as well as the PDF, it is best to locate the full text of the article before saving it. ... Cite as you write: Add in-text citations while you write in your word processor. Click where you want to insert your citation. Select Add/Edit Citation. Use the citation dialogue to search for your citation in your ...

  26. Prof. Carina Benstöm ⎮ Lehre & Forschung on Instagram: " If crushing

    199 likes, 1 comments - prof_benstoem on December 31, 2023: " If crushing your thesis in 30 days is your 2024 goal, this is your moment! Discover ..."