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Job Application Letter Format and Writing Tips

application letter for a job address

  • Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

  • Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

  • Data reporting/data entry on HRIS software
  • Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
  • Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

  • Expertise with most popular content management systems, including WordPress
  • Analytics knowledge, including expert-level facility with Google Analytics
  • A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

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How To Write A Job Application Letter (With Examples)

  • Best Business Salutations
  • Letter of Introduction
  • Close a Business Letter
  • Job Application Letter
  • Business Letter Layout
  • To Whom It May Concern
  • Letter Of Interest
  • Letter Envelope
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  • How To Write A Letter

Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

How To Write A Job Application Letter (With Examples)

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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How to Address a Cover Letter When Applying for a Job

While addressing your cover letter may seem like a small part of your job application, your salutation may be the first thing an employer reads on your application. An appropriate opening can leave a good first impression and set the tone for a successful application that engages the interest of an employer. This article explains how to address a cover letter depending on the information available to you about the job you are applying for.

Who should you address a cover letter to?

While you may not be certain who will read your cover letter when applying for jobs, there are a few best practices for addressing a cover letter. Unless a job description includes information on a different person to send application materials to, you should address your cover letter to the hiring manager for the position. ‘Dear Hiring Manager’ is an appropriate greeting for situations when you don’t know the hiring manager’s name, but seeking out details about the team you would be working with shows that you have a strong interest in the company and pay attention to details.

Methods for finding the hiring manager’s name

The following methods can help you find the hiring manager’s name when applying for a new job:

Check the application materials

Sometimes a job posting or other application materials have the name and title of the person reviewing your application listed. Many companies include information about who to contact in order to streamline the job search process, so read the job listing carefully for any instruction on who to address your letter to. Look at email addresses or social media profiles linked to the posting and see if the hiring manager’s name is listed. If you previously communicated with someone at the company about your application, consider reaching out and asking who you should address your cover letter to.  

Look at the company website 

Some companies keep a list of key employees or even a full directory of their employees available on their website. They may have a separate careers page with information on a hiring manager, or you may be able to find the name of a human resources representative for your position. Look for who the managers are for the department are applying to work with and determine who would work most closely with your position. You can also search for the company online and find outside information on their hiring structure.

Call the business

You can call the front office of a company and ask for the name of the contact person for the position you are applying for.  Be sure to call during business hours and be as specific as possible so that you get the name of the correct person. If you are still not able to confirm the name of a contact, the company will likely expect applicants to use the name of their hiring manager’s position or even leave off the greeting entirely.

How to address a cover letter

Use these steps as a guide toward addressing your cover letter:

1. First, verify your information

Once you have the name or title of the person receiving your cover letter, make sure that all of your information is accurate. Do a quick search to see if they have any honorifics such as Dr. or Prof. that you can include in your greeting Avoid using gendered language such as ‘Mr.’ or ‘Ms.’ unless you have confirmed that they prefer to be addressed by that term.

2. Second, choose a salutation

Including a salutation is optional and based on personal preference. One option for beginning your cover letter is to simply list the name of the hiring manager followed by a comma. ‘Dear’ followed by their name and a comma is also a professional way to open your greeting. You should avoid less casual greetings such as ‘hey’ and ‘hello.’

3. Third, use a consistent format

When addressing your cover letter, use the same font and style as the rest of your application materials. Your greeting should be above the body of your letter and below a header that includes your name and contact information. Use consistent spacing before and after the greeting to make the letter easier to read for the hiring manager while devoting most of the page to the content of your letter.

4. Lastly, proofread

Every time you send out a cover letter, proofread every part of it including the address. Proofreading can help you avoid accidentally sending one company a cover letter with another company’s hiring manager listed in the greeting. Confirm the spelling of any names or titles and have another person check your work for typos. You should also make sure that you are using proper capitalization for their name and title.

Template for how to address a cover letter

Here is a brief template you can use when crafting a new cover letter or adding to an existing one:

[First name] [Last name] [Address] [City, State ZIP code] [Email] [Phone number]

Dear [Honorific]. [First name] [Last name],

Examples of how to address a cover letter

These are all examples of an acceptable greeting for a cover letter:

  • Dear Hiring Manager,
  • Dr. Alison Choudary,
  • Dear Human Resources Manager,
  • Dear Revolve Marketing Team,
  • Dear Prof. Rivera,
  • Dear Sierra, 
  • Ms. Cleo Thet,

Regardless of whether you can find the name of the hiring manager or not, you can still include a professional greeting when addressing your cover letter. While the way you address your cover letter will not likely convince someone to hire you, a greeting with dated or unprofessional language can easily discourage a hiring manager from taking your application seriously. You can use only a first name or add a salutation and honorific depending on your preference. 

Tips for addressing a cover letter

Use these tips to make sure your greeting is relevant and appropriate to the position:

  • Avoid phrases like ‘to whom it may concern’ or any other excessively formal language when possible.
  • Consider addressing the team you will be working with as a group if you do not have the name of your contact for the job.
  • If you have already communicated with the hiring manager, look at their email signature to see how they prefer to be addressed. For example, if the hiring manager signs their emails as ‘Mr. Dunlap,’ that is an indication that you should call him that as opposed to his full name.
  • When writing your cover letter or adapting it for a new position, make sure that every section including the greeting is professional and purposeful.

I Asked ChatGPT to Write 3 Different Marketing Job Application Emails — Here's What I Got

Anna Rubkiewicz

Published: February 12, 2024

Here’s a confession: If someone asked me how I was able to land two of the most exciting full-time marketing roles in my career, my first instinct would have been to say that I was just “lucky.”

man writes emails for job applications

A second later, though, I'd be much fairer to myself and admit that I was able to make the hiring manager interested in learning more about me. When you apply for an open role, this first impression usually happens when you send in your resume over email.

The biggest hurdle? Standing out among other applicants in the hiring manager’s inbox.

Download Now: 17 Professional Email Templates

As I’ve been self-employed for over four years now, the last time I applied for any full-time role was years before ChatGPT came to the market.

Still, I wondered if AI is capable of creating an email that would be compelling and personal and, therefore, has the potential to intrigue a hiring company. Also, how much information would I have to include in my prompt to get a satisfactory outcome? I tested three different prompts to see — here’s what I learned.

Table of Contents

What is a job application email?

How to write a job application email.

  • What ChatGPT Wrote For Me

Writing My Own Job Application Email

A job application email is a formal email sent to a recruiter or a hiring manager by someone who’s seeking employment. It aims to express interest in a specific position and to share relevant information on the applicant’s skills and experience.

1. Add a relevant subject line.

On top of applications from candidates, the hiring manager receives tens of other emails every single day.

And while you have no control over how much communication they receive, you can do a lot to boost your job application email visibility.

“Make your intentions clear in the subject line,” says Robert Kaskel, chief people officer at Checkr . “Mention it’s an application, the role in question, and your name. Also, remember that most email providers only display 20-30 characters of subject line text in the recipient’s inbox.”

Kaskel also underlines that you should steer clear of any “clickbait-y” text.

“Nor should you try to create a sense of urgency by using words like ‘Urgent,’ ‘Immediate,’ or ‘Time-sensitive.’ These tactics might work for marketers, but they’re more likely to alienate and irritate a recruiter who may view them as deceptive,” he said.

2. Adjust your tone of voice to the company.

As a marketer, you know that brands use a different tone of voice. Some are more relaxed than others. If you want to stand out from other applicants, try to use a tone of voice that matches the company you’re applying to.

Take a look at the job ad. Is it written in a friendly, humorous manner, or is it super professional? Write your email copy in a way that shows you ‘get’ their communication style.

This is especially important when applying for marketing positions. After all, an ability to adjust to a brand’s tone of voice is something to be expected from marketing pros. Right?

3. Keep it short and relevant.

Whenever I scroll through LinkedIn, the amount of people who apply for a job never fails to amaze me. There are hundreds of applicants within a few hours after posting a job ad. The job market has gotten incredibly competitive.

That said, recruiters have to go through tons of LinkedIn messages and emails. Their time is limited, so keep your email short and to the point.

Make sure that your opening paragraph is catchy. If you make it blunt and irrelevant, the recruiters won’t bother reading the rest.

Kimberley Tyler-Smith, executive at Resume Worded , says, “As a recruiter who‘s seen thousands of applications cross my desk, I can tell you one thing for sure: the generic, formulaic emails blur into a monotonous hum. But the ones that truly stand out? They’re the ones that tell a story.”

A story sparks curiosity, Tyler-Smith notes.

“A well-crafted story hooks me in, making me want to know more about the person behind the words. It‘s no longer just a resume on a screen. It’s a glimpse into your unique journey, your motivations, and your potential.

It reveals your passion, your humor, your resilience — all the qualities that make you, well, you. And in a world of faceless applications, authenticity is gold,” Tyler-Smith says.

She also says that it shows you’re a great fit for the company.

“A story that connects your experiences to the specific role and company paints a vivid picture of why you're not just qualified, but perfectly suited for the job,” adds Tyler-Smith.

4. Include a personal salutation.

Starting your job application email with “Dear Sir/Madam” or “Dear Hiring Team” isn’t the best way to make a good first impression.

If the recruitment manager isn’t listed in the job ad, find out who is responsible for hiring in this specific company. It might require some digging, but it will be worth the effort.

The majority of candidates won’t bother to find out the person’s name, and if you do, you will stand out.

5. Attach your CV and label it correctly.

Remember to attach your CV to your email; if you forget to do it, high chances are your application will be ignored. Also, make sure it’s correctly labeled.

Daniel Kroytor, the founder of TailoredPay , explains why this is so important. “It is not unusual for a job application email to include attachments, but what many do not consider are their labels, and this is why they should look at them carefully before sending,” he says.

He adds that “it is important to remember that you are not the only person who is inquiring about a job opportunity, which means that potential employers will receive dozens if not hundreds of documents, and if they are mislabeled, they could be disregarded or cause HR headaches.”

Max Wesman, founder and COO at GoodHire , further emphasizes the importance of email attachments. He sees them as the most important element of a job application.

Wesman says that “not only do you need to attach the right documents, but they also need to be neatly designed, well-written, and free of any mistakes.”

Attachments allow you to attach documents and add information outside of the basic application format. Wesman notes, “So make sure to attach any fun, interesting, or qualifying documents that can help your case.”

6. Include a personalized section on why you fit the company.

Avoid statements like “I have years of experience” if you aren’t planning to prove how it ties with the company you’re applying to in the next couple of sentences.

Each sentence should help the hiring manager assess how exactly your presence could contribute to the business.

For example, if you’re applying for a social media manager position, you could share a story of a successful campaign that you came up with the idea for and how many leads or sales it generated.

Gianluca Ferruggia, general manager at DesignRush , has a great take on this, saying that candidates should showcase not only their professionalism but also their personal brand.

“This isn‘t simply about using formal language; it’s more about the way a candidate presents their capabilities and achievements. Relating past experiences to the job's requirements helps connect their history with the future role,” Ferruggia notes.

Ferruggia says that the “personal” touch can be, as mentioned above, a company project example or even a professional value that you and the company both share. This will help set your application apart.

“It leaves an impression that the candidate is both proficient in their field and has done their homework, fitting seamlessly into the organization's culture and vision,” Ferruggia says.

What ChatGPT Wrote Me

It’s time to have some fun! I’ve decided to run a little experiment to see if ChatGPT could be of any help when it comes to writing job application emails.

I used three different prompts to see how they would impact the output. Here is what I got.

The prompt: “Could you please write me a job application email for a Content Strategist position at Swooped?”

ChatGPT’s Output

application letter for a job address

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20 Examples of Subject Line for a Job Application (with Tips)

By Status.net Editorial Team on February 13, 2024 — 6 minutes to read

Your subject line acts as the headline of your job application email. When hiring managers are rifling through dozens of emails, you want yours to stand out. Think of the subject line as a first impression; it should be clear, concise, and give a snapshot of what’s inside.

The right subject line helps ensure your application gets noticed.

  • First, context is key. For example, “Application for Marketing Manager – John Doe” instantly shows who you are and the position you’re interested in.
  • Second, personalization can make a difference. Mentioning the job title and your full name helps personalize the subject line, making it more likely that a hiring manager will open your email.
  • Understanding the role of keywords is also important. Many companies use filtering systems to manage incoming job applications. Including job-specific keywords from the job posting can help your email pass through these filters, increasing the chances your resume is read.
  • You also want to be professional and avoid coming across as casual or overly familiar. Your subject line should reflect the tone of the company – if you’re applying to a startup, a creative subject line might work, while more corporate environments might appreciate a straightforward approach.

Crafting Effective Subject Lines

Tailoring to the job description.

Before you hit ‘send,’ take another look at the job posting. Identify the job title, reference number, and specific phrases they use to describe the position. Use these details in your subject line to show that your email is directly related to the job in question. For example, if the job title is “Senior Graphic Designer” and the reference number is “GD345,” your subject line could read, “Application for Senior Graphic Designer – GD345.”

Incorporating Keywords

Just like tailoring to the job description, using industry-specific keywords in your subject line can help your email stand out. If you know the company uses a certain system or values a specific skill, include that in your subject line. For example, for a digital marketing position, a keyword-rich subject line might be “Experienced SEO Specialist Applying for Digital Marketing Role.”

Maintaining Professionalism

Always keep the tone of your subject lines professional. Even if you’re applying to a laid-back startup, avoid using slang or overly casual language. Stick to a clear and concise format that respects the recipient’s time. For example, instead of a vague “Hey, checking in about the job,” use, “Follow-up on Application for Project Manager Role Submitted 02/08.”

Tips for Personalizing Your Subject Line

Using the hiring manager’s name.

When you know the hiring manager’s name, use it in your subject line. It shows you’ve taken the time to research who’s in charge of hiring. For example, “John Smith Recommended Application: Jane Doe for Senior Designer Role” is personal yet professional, ensuring your email stands out in the manager’s inbox.

Reflecting Company Culture

Understanding and reflecting the company’s culture in your subject line can resonate with the hiring manager. If you’re applying to a creative and casual company, a subject line like, “Creatively Driven Designer Ready to Innovate at [Company Name]” conveys both your enthusiasm for the role and your fit with the company ethos. For more corporate environments, you might opt for a direct and formal tone such as, “Experienced Financial Analyst Interested in [Company Name] Opportunities”.

Examples of Successful Subject Lines

A successful subject line grabs the hiring manager’s attention and is direct about the position you’re applying for. It’s important to tailor your subject line to the role and make a memorable first impression.

For Corporate Positions

  • “Senior Financial Analyst Applicant – Jane Doe, CFA with 10+ Years Experience”
  • “Experienced Project Manager – John Smith Applying for Strategic PM Role”

In a corporate setting, emphasize your qualifications and the specific job title. Mentioning certifications or years of experience can be particularly compelling.

1. “MBA Graduate – Michael Johnson Applying for Business Development Manager” 2. “Certified Public Accountant Ready to Lead as Your Next CFO – Emily White” 3. “Top Sales Performer Jane Lee – Interested in Regional Sales Director Position” 4. “IT Specialist with 15 Years Experience – George Clark Seeking CTO Role” 5. “Human Resources Executive – Anna Gomez, PHR, Applying for VP of HR” 6. “Marketing Professional Sarah Tan – Applying for Chief Marketing Officer” 7. “Experienced Supply Chain Manager – Tom Nguyen Applying for Director of Logistics” 8. “Operations Leader with Proven Results – Derek Yu for COO Position” 9. “Compliance Officer Candidate – Rachel Kim, JD with International Expertise” 10. “Customer Success Veteran – Omar Ahmad Applying for VP of Customer Relations

For Creative Roles

  • “Award-Winning Graphic Designer John Doe – Enthusiastic Applicant for Senior Designer Position”
  • “Passionate Brand Strategist Jane Smith – Aspiring Creative Director Candidate”

For creative positions, you can show your passion and creativity, but keep a professional tone. Highlighting awards or your unique approach can help you stand out.

11. “Innovative Art Director – Lisa Wong, Ready to Elevate Your Brand’s Visual Identity” 12. “Creative Copywriter with a Fresh Voice – Sam Johnson Applying for Lead Copywriter” 13. “Multimedia Artist Seeking to Join as Senior Creative – Alex Perez Portfolio Attached” 14. “Dynamic Video Producer – Emma Roberts Applying for Head of Production” 15. “Social Media Maven – Kevin Lee Applying for Creative Social Media Strategist Role” 16. “Fashion Designer with Unique Aesthetic – Sofia Martinez for Lead Designer Position” 17. “UI/UX Designer with a User-Centric Approach – Michael Chen for Senior UI/UX Role” 18. “Energetic Event Planner – Julia Santos Applying for Director of Events” 19. “Content Creator and Storyteller – Noah Kim Applying for Content Director Position” 20. “Digital Illustrator with Distinctive Style – Emily Zhang for Senior Illustrator Role”

Leveraging Subject Lines for Follow-Up Emails

When you’re sending a follow-up email after a job application, your subject line can make a big difference. The aim is to catch the hiring manager’s attention while maintaining professionalism. A clear, concise, and relevant subject line can help ensure your email isn’t overlooked.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Start with context by mentioning the position you applied for. For example, “Follow-up on Marketing Coordinator Application – John Doe.” This reminds the recipient what your email is regarding. If you previously communicated, referencing the date of your last interaction, like “Re: Marketing Coordinator Interview on Jan 25th – John Doe,” provides immediate recognition and can prompt a timely response. Related: Interview Follow-up Email Examples (1-2-3 weeks)

Personalize the subject line to stand out. Including the hiring manager’s name, if known, such as “Jane Smith – Follow-Up on Application Submitted,” demonstrates attention to detail. It also feels more personal than a generic greeting.

Keep it polite and express continued interest in the role. Phrases like “Checking in Regarding Marketing Coordinator Role – John Doe” show you’re still enthusiastic about the opportunity without being pushy.

Frequently Asked Questions

How can i craft an effective subject line when applying for a job.

To craft an effective subject line, you should be specific and concise. Mention the job title, your name, and if possible, a unique identifier such as a job reference number. For example, “John Smith Application for Graphic Designer – Ref#1234.”

How should I phrase the subject line when submitting my resume or CV?

When submitting your resume or CV, clarity is key. Use a format like “Resume Submission – [Your Name] for [Job Title],” or “CV: [Your Full Name] – [Qualification and Job Title].”

What are good subject line examples for a job inquiry email?

For job inquiry emails, show your interest and initiative while being respectful. Try “Inquiry: [Your Name] Interested in Marketing Opportunities” or “Exploring Sales Positions – Experienced Sales Manager [Your Name].”

As a fresher, how do I write the subject for my job application?

As a fresher, your subject line could highlight your eagerness and education. For example: “Recent Finance Graduate John Smith – Entry-Level Analyst Application” or “Enthusiastic Marketing Newcomer – Jane Smith.”

What tips can you give for writing a simple yet impactful job application email subject?

For a simple yet impactful subject line, use succinct language that captures attention. Make sure to include the position and your name. An example might be “Digital Marketing Specialist – Jane Doe Application.” Avoid filler words and focus on what sets you apart.

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IMAGES

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  6. Job Application Letter Examples

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COMMENTS

  1. How To Write an Application Letter (With Template and Example)

    1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received

  2. How To Write a Job Application Letter (With Examples)

    Melissa Ling / The Balance How To Get Started Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited). Remember, this letter is making a case for your candidacy for the position.

  3. How to Write an Application Letter—Examples & Guide

    Letters of application are essential in the job market, so don't risk losing to other candidates just because you didn't write one. 2. Address Your Letter of Application Properly. Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : Full name.

  4. How to Write a Letter of Application (Example & Tips)

    1. Put your contact information in your letter of application header Your letter of application's header should match your resume header and provide your basic contact information to make it easy for hiring managers to invite you for interviews. Make sure to include your: name email address phone number

  5. Job Application Letter Format and Writing Tips

    A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to "sell" yourself to an employer, explaining why you are an ideal candidate for a position.

  6. How to Write a Job Application Letter (+ Samples)

    Sender's address: Begin your letter with your address listed in the left-hand corner of the page. In the US, it's acceptable to list your address in the right-hand corner. (Skip this step if you're going to send your application via email.) Date: As with any official letter, include the date of your letter a few lines below the address.

  7. How To Write A Job Application Letter (With Examples)

    Key Takeaways: A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job. A job application letter should have your contact information, employer contact information, and a salutation,

  8. How to Address a Cover Letter: Tips + Examples for Every Type

    A cover letter is a formal document, and so it should be addressed as such. The most professional way to do this is with "Dear.". For example: Dear Mr. Miller, Dear Ms. Jones, Dear Dr. Lopez, If you don't know the person's gender or preferred pronouns, you can use their first name. For example: "Dear James Miller.".

  9. Letter of Application: Job Example, Format & How-To Guide

    Updated: January 03, 2024 Our customers have been hired by: Table of Contents Oh, come on! What is this? Another letter to get an interview? That was your reaction to hearing a "letter of application" for the first time. Am I wrong? The list seems never to end: a cover letter, covering letter, motivation letter…

  10. How to Address a Cover Letter When Applying for a Job

    2. Second, choose a salutation. Including a salutation is optional and based on personal preference. One option for beginning your cover letter is to simply list the name of the hiring manager followed by a comma. 'Dear' followed by their name and a comma is also a professional way to open your greeting. You should avoid less casual ...

  11. Job Application Letter: Examples, What to Include & Writing Tips

    It means that you need to provide the following information: Your personal info (name, email, phone number/LinkedIn) Date written. The recipient's info (name, job title, email, company address) Example of an application letter header: Kaylee Tran. 9215 Fremontia Ave, Fontana, CA 92335.

  12. How to Address a Cover Letter (and Who to Address)

    You should address a cover letter to the hiring manager of the job you're applying for, or the HR manager of the company. A basic cover letter salutation (or greeting) uses the hiring manager's first and last name and includes a "Mr.", "Ms.", or other relevant professional title before their name.

  13. How To Address A Cover Letter (With Examples)

    In the body. The first line of your email should address the recipient, which differs slightly from paper cover letters. In cover letters, you usually add a header that includes your name and contact information, the date, and the recipient's name and contact information. After addressing the recipient, you can add your full cover letter in the ...

  14. How to Write a Cover Letter for a Job Application

    A great cover letter for a job application includes the following parts: An address and salutation. An introduction that tells the hiring manager who you are and what role you're applying for. A statement about your interest in the role, and why you're the best person for the job. A brief section outlining your qualifications and relevant ...

  15. How to write a simple job application letter (plus example)

    Greet the recipient. Address the letter to the hiring company and include the company's address. If you don't know the hiring manager's name, call the company and explain that you'd like to address your job application to the right person. Then, address the hiring manager personally. For example, you might write Dear Mr Jones.

  16. How to address a cover letter (With examples)

    Related: 7 Powerful Ways To Start a Cover Letter (With Examples) 2. Research the company to find the name of the recruitment manager. If it's not listed in the job description, in some cases, you can discover the name of whom to address your cover letter to by performing some simple research on the company and job.

  17. I Asked ChatGPT to Write 3 Different Marketing Job Application Emails

    4. Include a personal salutation. Starting your job application email with "Dear Sir/Madam" or "Dear Hiring Team" isn't the best way to make a good first impression. If the recruitment manager isn't listed in the job ad, find out who is responsible for hiring in this specific company.

  18. 20 Examples of Subject Line for a Job Application (with Tips)

    3. "Top Sales Performer Jane Lee - Interested in Regional Sales Director Position". 4. "IT Specialist with 15 Years Experience - George Clark Seeking CTO Role". 5. "Human Resources Executive - Anna Gomez, PHR, Applying for VP of HR". 6. "Marketing Professional Sarah Tan - Applying for Chief Marketing Officer".

  19. This AI-driven job application platform is $60 right now

    Rewriting the same cover letter repeatedly, keeping your resume up to date, finding worthy opportunities -- this all cumulatively eats up massive amounts of time, as well as mental and physical ...

  20. How To Address a Cover Letter Without a Name in 5 Steps

    Here are five steps on how to address a cover letter without a name: 1. Remain gender neutral. The first step to addressing a cover letter without a name is to use gender-neutral identifiers. Deepti Sharma spent several years in the corporate world before following her entrepreneurial spirit and starting her business as a human resources (HR ...

  21. King, Colleagues Urge Department of Education to Address FAFSA Rollout

    WASHINGTON, D.C. — U.S. Senator Angus King (I-ME) has joined a group of his colleagues urging the Department of Education to quickly address issues with the new simplified Free Application for Federal Student Aid (FAFSA). In a letter to Secretary of Education Miguel Cardona, the members expressed their support for the continued implementation of the FAFSA Simplification Act, bipartisan ...

  22. Cover Letter Samples and Templates

    Cover Letter Samples. When you're applying for a job, a cover letter lets you show a personal side and demonstrate why hiring you is a smart decision. Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following ...