resumaker-logo

Administration Manager Cover Letter Example (Free Guide)

Create an administration manager cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Administration Manager Cover Letter Example

Are you looking for a position as an administration manager? Our comprehensive cover letter guide will help you get the job of your dreams. From how to structure your letter to what to include, we'll provide all the tips and tricks to crafting a compelling and effective cover letter.

We will cover:

  • How to write a cover letter, no matter your industry or job title.
  • What to put on a cover letter to stand out.
  • The top skills employers from every industry want to see.
  • How to build a cover letter fast with our professional Cover Letter Builder .
  • What a cover letter template is, and why you should use it.

Related Cover Letter Examples

  • Team Manager Cover Letter Sample
  • Transcriber Cover Letter Sample

Administration Manager Cover Letter Sample

  • Department Manager Cover Letter Sample
  • Executive Administrator Cover Letter Sample
  • Business Advisor Cover Letter Sample
  • Business Owner Cover Letter Sample
  • CEO Cover Letter Sample
  • Director Of Human Resources Cover Letter Sample
  • CEO & Founder Cover Letter Sample
  • CEO & Co-Founder Cover Letter Sample
  • Chairman & Founder Cover Letter Sample
  • Chairman & Co-Founder Cover Letter Sample

Dear Hiring Manager,

I am excited to apply for the position of Administration Manager at ABC Company. With my extensive experience in office management, I am confident that I am the best candidate for this role.

In my current role as an Office Manager at XYZ Company, I have been responsible for the day-to-day operations of the office, including overseeing administrative functions, managing budgets, and providing customer service support. Furthermore, I have implemented several cost-saving measures, improved efficiency, and increased customer satisfaction. I have also been responsible for coordinating events, managing databases, and ensuring that the office remains compliant with all applicable laws and regulations.

I possess the necessary skills to excel in the role of Administration Manager at ABC Company. I am highly organized and detail-oriented, with excellent communication skills. I am also adept at multitasking and working under pressure. Additionally, I am proficient in Microsoft Office, QuickBooks, and other software programs.

I believe my qualifications and experience make me an ideal candidate for this role. I am confident that I can bring a great value to your team. Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Administration Manager Cover Letter?

  • A cover letter for an Administration Manager position is essential when applying for a job in the field.
  • It is a way for you to introduce yourself to the employer, explain your qualifications, and highlight your credentials for the role.
  • It also gives you the opportunity to express your enthusiasm for the position, and why you believe you would be a good fit for the job.
  • A well-written cover letter can make all the difference in getting your foot in the door and landing an interview.
  • It shows the employer that you are serious about the job and have taken the time to craft a professional letter.
  • It also allows you to provide further details about your skills, experiences, and expertise that would be relevant to the role.
  • Your cover letter can also be used to demonstrate your knowledge of the company, and why you would be a great addition to their team.

A Few Important Rules To Keep In Mind

  • Keep your cover letter brief and to the point. Focus on the qualifications that make you an ideal candidate for the position.
  • Use a professional and business-like tone. Avoid overly informal language.
  • Address the cover letter to the specific person to whom you are applying.
  • Show enthusiasm for the role and the organization.
  • Highlight your relevant experience and qualifications.
  • Explain why you are the best choice for the position.
  • Proofread your letter for errors and typos.
  • Include your contact information in the letter.
  • End the letter with a polite closing.

What's The Best Structure For Administration Manager Cover Letters?

After creating an impressive Administration Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administration Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administration Manager Cover Letters:

  • Your contact information, including the date of writing
  • The recipient's details, such as the company's name and the name of the addressee
  • A professional greeting or salutation, like "Dear Mr. Levi,"
  • An attention-grabbing opening statement to captivate the reader's interest
  • A concise paragraph explaining why you are an excellent fit for the role
  • Another paragraph highlighting why the position aligns with your career goals and aspirations
  • A closing statement that reinforces your enthusiasm and suitability for the role
  • A complimentary closing, such as "Regards" or "Sincerely," followed by your name
  • An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

  • Your Full Name: Begin with your first and last name, written in a clear and legible format.
  • Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
  • Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

  • Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
  • Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
  • Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

  • Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
  • Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
  • Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
  • Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
  • Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administration Manager, I have the skills and qualifications necessary to contribute to the success of your organization. I am confident that my extensive knowledge of office operations, strong organizational and time management abilities, and excellent customer service skills will make me an asset to your team.

In my current role as an Administration Manager, I manage all aspects of day-to-day office operations, including scheduling, customer service, maintaining records, and managing staff. I also oversee inventory management and budgeting. My experience has allowed me to develop an eye for detail and accuracy, both of which have been essential in maintaining efficient operations.

I am adept at people management, and I have successfully trained and supervised staff in a variety of departments. I am also experienced in developing and implementing new protocols and procedures to streamline operations. As an experienced leader, I am able to motivate and inspire teams to reach their highest potential.

I am also comfortable working with a variety of computer programs, including Microsoft Office Suite, QuickBooks, and several customer database programs. My experience in data entry and record-keeping is also an asset in this role.

I possess excellent communication skills and am able to quickly build relationships with both clients and colleagues. I am also highly organized and enjoy working in a fast-paced environment. I am confident that I am the right candidate to fill the Administration Manager position and would welcome the opportunity to discuss my qualifications further.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

  • Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
  • Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
  • Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
  • Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
  • Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
  • Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administration Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

  • Not highlighting your qualifications for the job.
  • Not including a professional summary.
  • Including irrelevant information.
  • Making the letter too long.
  • Using passive language.
  • Not addressing the letter to a specific person.
  • Using generic phrases.
  • Not proofreading your letter.
  • Failing to include contact information.
  • Not customizing the letter for each job application.

Key Takeaways For an Administration Manager Cover Letter

  • Highlight your experience in both administrative and managerial roles.
  • Demonstrate your ability to work both independently and as part of a team.
  • Show how you successfully handled multiple projects and tasks.
  • Demonstrate your knowledge of relevant computer software and technology.
  • Showcase your excellent communication and interpersonal skills.
  • Emphasize your ability to work effectively under pressure and tight deadlines.
  • Highlight any additional certifications or qualifications you have.

Create Cover Letter

CLIMB

Administration Manager Cover Letter Examples

Use these Administration Manager cover letter examples to help you write a powerful cover letter that will separate you from the competition.

administration manager cover letter sample

Administration managers are responsible for overseeing the administrative functions of their organization. This includes overseeing the budget, hiring new staff, and ensuring that the office runs smoothly.

To be successful in this role, you need to be highly organized and have excellent communication skills. Use these examples to write a cover letter that shows hiring managers that you’re the perfect candidate for the job.

Formal/Professional Writing Style Example

With over six years of experience in administration management and a proven track record of implementing efficient systems and processes, I am confident in my ability to contribute significantly to your team and bring value to the role of Administration Manager.

In my previous role as Administration Manager at XYZ Solutions, I successfully managed a team of 12 staff and oversaw all aspects of administration, from recruitment to performance management. My dedication to optimizing operations resulted in a 10% reduction in operating costs and a 25% increase in overall team efficiency over the course of my tenure.

I have a Bachelor’s degree in Business Administration and a solid understanding of best practices in financial management, procurement, and regulatory compliance. Furthermore, I possess excellent communication and interpersonal skills, which allow me to build strong relationships with colleagues and stakeholders, ensuring that our department adds value to the wider organization.

I am highly proficient in Microsoft Office Suite and various project management tools, enabling me to analyze and present data effectively to support decision-making. My ability to prioritize tasks and delegate responsibilities strategically ensures smooth operations within the team while also maintaining a strong focus on meeting organizational goals.

I am excited about the opportunity to join your esteemed organization and contribute my knowledge, skills, and expertise to the continued growth and success of the company. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further with you in a personal interview.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor’s degree in Business Administration, I am eager to apply my strong organizational, analytical, and leadership skills to this role, contributing to the continued growth and success of your organization.

During my time at XYZ University, I had the opportunity to develop my communication and teamwork abilities while working on various group projects. One such project involved conducting market research and developing a strategic business plan for a local startup. My role as the team leader allowed me the opportunity to showcase my ability to manage time effectively, delegate tasks appropriately, and ensure that project deadlines were met. This experience, coupled with my academic background, makes me an ideal candidate for the Administration Manager position.

In addition to my academic achievements, I have completed multiple internships that have provided me with valuable hands-on experience in managing day-to-day administrative tasks, such as scheduling meetings, managing budgets, and overseeing customer relations. My strong attention to detail, commitment to efficiency, and ability to adapt in a fast-paced environment will surely prove beneficial for your company.

I am eager to bring my passion for administration and management to your organization and learn from experienced professionals within the company. I would be grateful for the opportunity to contribute to your team and further enhance my skills in this field. Thank you for considering my application, and I hope to discuss my qualifications with you further at your earliest convenience.

Sincerely, [Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by my close friend and your current Operations Director, [Referrer’s Name], who speaks highly of your company’s dedication to employee growth and excellent work environment. Given our professional relationship and similar work ethic, [Referrer’s Name] felt that I would be a perfect addition to your team and live up to the standards and expectations of this role.

As my enclosed resume demonstrates, I possess over 10 years of administrative management experience across various sectors, which have honed my skills in organization, team leadership, and time management. Furthermore, having worked with [Referrer’s Name] in the past, I believe that our established rapport would streamline the onboarding process and allow me to hit the ground running.

In my previous role as an Administration Manager at XYZ Company, I successfully led a team of 15 staff members, orchestrated a major office relocation, and played a pivotal role in reducing operational costs by 10%. I believe my strong communication and interpersonal abilities, coupled with a proactive attitude and eye for efficiency, make me an ideal candidate for this role.

I am enthusiastic about the prospect of joining your organization and contributing to its endeavors. Thank you for considering my application. I would be thrilled to discuss my qualifications further at your convenience.

Enthusiastic/Passionate Writing Style Example

Ever since I discovered your company, I have been captivated by the unwavering commitment to excellence, growth, and outstanding work culture that you foster. Today, I am beyond excited to apply for the role that aligns perfectly with my passion and dedication for both the administrative field and your inspiring organization.

During my five years of experience in administrative roles, I have had the pleasure of refining essential skills that make me a perfect fit for this role. These include staff training and supervision, budget handling, and goal-oriented planning. My ability to multitask and tackle complex situations with a positive attitude has been praised by my previous employers.

What drives me the most is the opportunity to make a significant contribution to your organization’s success. As an Administration Manager, I know that my role is vital to ensuring smooth operations, maintaining a well-organized and motivated team, and empowering employees to reach their full potential. I am confident that my passion, expertise, and unwavering commitment will allow me to excel as an Administration Manager and become an invaluable asset to your organization.

To say that I am eager to join your team would be an understatement. I am thoroughly looking forward to the prospect of discussing how my passion for administrative excellence and love for your company will contribute to your continued growth and success.

Thank you for considering my application. I hope to have the privilege of speaking with you soon and showing you firsthand the enthusiasm I will bring to this position.

Yours sincerely,

Problem-Solving Writing Style Example

Having thoroughly researched your company, I have come to understand the dynamic nature of your business environment, and the continuously evolving challenges you face in maintaining efficient operations and sustaining growth. I am confident in my ability to contribute meaningfully to your organization by addressing these challenges, utilizing my strong background in administration, my proven problem-solving skills, and my commitment to fostering an engaging and supportive work culture.

One of the key challenges any growing organization faces is the need to maintain the flow of information and keep communication channels clear, especially during periods of rapid expansion or change. With over 8 years of experience in administration, I have honed my ability to manage complex communication systems, multitask effectively, and maintain a high level of attention to detail while ensuring that communication remains open and accessible across all departments.

Furthermore, given the competitive nature of today’s business landscape, it is essential to ensure that internal resources are optimized to maintain operational efficiency. I have a proven track record of analyzing current systems and streamlining processes in order to reduce wastage, minimize downtime, and ultimately increase productivity. My experience implementing cost-effective measures, coupled with my proactive approach to identifying potential areas of improvement, will be invaluable in driving the continued success of your organization.

Finally, I pride myself on my ability to build strong relationships and foster a positive team culture in the workspace. As an Administration Manager, I believe that a collaborative, unified work environment is critical to not only maintaining morale but also inspiring innovation and goodwill amongst employees. My interpersonal and leadership skills have enabled me to consistently manage high-performing teams that deliver results.

I am excited about the opportunity to bring my skills and experience to your company, and I am confident that my proactive, solution-driven approach will make a valuable contribution to your organization as your new Administration Manager.

Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

As I sat at my desk, meticulously organizing the calendar for our team’s upcoming events, I was struck by a realization: this is what I love to do. The satisfaction of ensuring smooth operations, the joy in coordinating team efforts, and the pride in leading a well-organized department has grown into a passion that I am eager to bring to your company as an Administration Manager.

For the past five years, I have been honing my skills in administrative management at XYZ Corporation. One of my most memorable experiences came when I was tasked with the seemingly impossible challenge of coordinating a company-wide conference in under three weeks. I knew I had to act fast and prioritize tasks efficiently. I quickly assembled a team and delegated responsibilities, ensuring each team member understood their role and deadlines. As the days flew by, I oversaw the coordination of logistics, budgeting, and communication with vendors, all while keeping my team motivated and on track.

When the day of the conference arrived, I couldn’t help but feel a rush of excitement as I watched our hard work come to fruition. Despite the tight deadline, the event went off without a hitch, and the positive feedback from our attendees and executives was overwhelming.

This experience solidified my belief in the importance of a driven, dedicated, and passionate Administration Manager. I am confident that my ability to lead, adapt to new challenges, and maintain strong organizational skills will make me an asset to your team. I am excited to contribute to your company’s ongoing success and look forward to the opportunity to discuss my qualifications further.

Thank you for considering my application.

Human Resources Specialist Cover Letter Examples

Technical support representative cover letter examples, you may also be interested in..., compliance manager cover letter examples, electrician helper cover letter examples & writing tips, health education specialist cover letter examples & writing tips, daycare teacher cover letter examples.

Resume Worded

3 administration manager cover letters.

Approved by real hiring managers, these Administration Manager cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Hiring Manager for Administration Manager Roles

Table of contents

  • Administration Manager
  • Senior Administration Manager
  • Alternative introductions for your cover letter
  • Administration Manager resume examples

Administration Manager Cover Letter Example

Why this cover letter works in 2024, quantifiable achievements.

This cover letter highlights specific, measurable accomplishments, which demonstrates the candidate's ability to bring tangible results to the company. Always provide examples of your past successes to showcase your skills and value.

Confidence and Relevance

By expressing confidence in their skills and emphasizing their relevance to the company's needs, the candidate shows they are well-suited for the role. Be assertive in showcasing your experience and its relation to the job requirements.

Excitement for the Role

Expressing genuine enthusiasm for the role and company indicates that you're not just applying to any job, but specifically seeking to join this organization. Show that you've researched the company and are excited about the unique aspects of the position.

Connect with the company's product

Sharing a personal experience with a company's product can really make you relatable. By telling us how you began your journey with Google via Google Docs, you're showing us that you're already familiar and comfortable with the company's culture and ethos. You're not just a random applicant, but someone who genuinely appreciates and understands what the company does.

Quantify your leadership

Numbers are your best friends when it comes to demonstrating your skills. By telling us that you led a team of ten and achieved a 30% increase in efficiency, you're showing us tangible proof of your leadership skills and your ability to generate results. This is exactly the kind of evidence hiring managers are looking for.

Demonstrate cost savings

When you mention that you developed a system that resulted in a 20% cost reduction, you're telling us that you're not just good at managing, but also at strategizing and optimizing. The fact that you're quantifying this tells us that you're detail-oriented and conscious of the bottom line, which is a great trait for a manager.

Senior Administration Manager Cover Letter Example

Touch on early interest.

Sharing your early interest in IBM from your university days is a great move. This shows us that your passion for IBM has been long-standing and is genuine. It also tells us that you have an understanding of the company on a deeper level, which definitely adds some weight to your application.

Showcase logistical skills

Mentioning that you led a team to successfully coordinate a company-wide move, you're showing us that you're comfortable with large-scale logistical challenges. This tells us that you're not just a manager but also a leader who can handle complex projects and still ensure smooth operations.

Highlight innovative strategies

By outlining how you introduced a vendor management system that streamlined processes and reduced costs, you're showing us your ability to innovate and improve systems. This ability to think outside the box is definitely a plus, especially for a company like IBM that values continuous improvement.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Administration Manager Roles

  • Administration Manager Cover Letter Guide
  • Director of Administration Cover Letter Guide
  • Healthcare Administrator Cover Letter Guide
  • Office Administrator Cover Letter Guide

Other Administrative Cover Letters

  • Administrative Assistant Cover Letter Guide
  • Administrative Coordinator Cover Letter Guide
  • Executive Assistant Cover Letter Guide
  • Inventory Manager Cover Letter Guide
  • Loan Processor Cover Letter Guide
  • Office Manager Cover Letter Guide
  • Project Administrator Cover Letter Guide
  • Research Assistant Cover Letter Guide
  • Virtual Assistant Cover Letter Guide
  • Warehouse Manager Cover Letter Guide

administration manager cover letter sample

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

administration manager cover letter sample

  • Search Search Please fill out this field.
  • Career Planning
  • Finding a Job
  • Cover Letters

Cover Letter Samples for Business and Administration

administration manager cover letter sample

What to Include Your Cover Letter

  • Cover Letter Template
  • Cover Letter Examples

Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

  • Subject line , with your name and the job (if you’re sending your cover letter via email)
  • Contact Information (top of the letter for a printed version, below signature for email cover letter)
  • Professional greeting
  • Paragraph 1: A brief introduction and why you are writing
  • Paragraphs 2 and 3: Your qualifications for the job for which you're applying
  • Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
  • Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Administration Cover Letter Samples & Examples That Worked in 2024

Martin Poduška — Editor in Chief / Resume Writer

How to craft an effective administrative assistant cover letter in 5 steps

Businesses in all industries rely on administrative assistants to support their staff and keep business operations running smoothly. To earn a position as an administrative assistant, you will need a cover letter that hooks the attention of employers and convinces them you are the perfect addition to their team.

In this guide, we will cover 5 essential steps to writing a cover letter as an administrative assistant. Keep reading to learn how to:

  • Craft your cover letter header & headline correctly
  • Create a personalized greeting on your cover letter
  • Write an effective administrative assistant cover letter introduction
  • Show your professional value as an administrative assistant
  • End your cover letter with a compelling closing statement

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Service Administrator Cover Letter Sample

1. Craft your administrative assistant cover letter header & headline correctly

Before beginning to write the introduction and body of your cover letter, the first step you must take is crafting the ideal header and headline.

A cover letter header is where you will place the company’s information, your name, and your contact information. Generally, this information should be placed in the top left corner of the cover letter.

As for the cover letter headline , this is a short, one-sentence statement that serves as a title for your letter. Think of it as being similar to a news story headline – it should be concise and snappy, providing a preview of what information is to come.

Below are examples of how to format and write both the header and the headline of your Administrative Assistant cover letter:

Formatting the header

When writing your header, you should try to keep it at around 3 lines in length. To make your name memorable, either list it first or bold the text to make it pop.

Here is an example of a well-formatted cover letter header

To: Jordan Law Associates, Administrative Department

From: Jane Doe , Administrative Assistant (123) 456-7890 | [email protected] | linkedin.com/in/jane-doe

Writing the headline

As mentioned, the headline of a cover letter is similar to the headline of a news story. When writing this headline, you should always use a keyword related to the position, an eye-catching number or trigger word , a powerful adjective or verb , and a promise .

Here is an example of an administrative assistant headline, followed by a breakdown of the key components

3 Ways I Can Improve Your Company’s Administrative Efficiency

Trigger Word/Number : 3 Ways, Efficiency Keyword: Administrative Adjective/Verb: Improve Promise: Your Company – by stating this, you are promising to apply your skills specifically for the needs of the company you are applying to.

2. Create a personalized greeting on your cover letter

The greeting you use on your administrative cover letter should be as specific to the company as possible. Rather than including a vague greeting – such as “To Whom It May Concern” – you should research beforehand the exact person who is in charge of hiring in the department you are applying to.

In some cases, it may not be evident who exactly will be reviewing your cover letter. In this scenario, you should opt for one of the following greetings:

To the [Company Name] Team

To the [Company Name] Hiring Manager

By writing these more personalized greetings, you show not only your commitment to the company but also your attention to detail.

Find out your resume score!

Resume Analytics

3. Write an effective administrative assistant cover letter introduction

Once your header, headline, and greeting are out of the way, it’s time to write your introduction !

To write an effective cover letter introduction as an administrative assistant, you should strive to include the following information:

  • A brief overview of your professional history and goals
  • A statement on why you are enthusiastic about applying to this company
  • A mutual acquaintance (when possible)

If you have any major accomplishments, you may also include one of these in the introduction. Otherwise, you should reserve your key achievements for the body paragraphs of your cover letter.

Here is an example to help demonstrate how to write an administrative assistant cover letter introduction

To the [Company Name] Hiring Manager,

With more than 5 years of experience as an Administrative Assistant in the FinTech industry, I am the ideal addition to your growing team. I was recommended to apply by Jack Smith, one of your company’s recruitment agents, after discussing with him my goal to join a FinTech startup with opportunities for advancement.

In this example, the applicant writes an effective introduction by stating the years of experience they have within a specific industry. They make the introduction even more powerful by stating they were recommended for the position by one of the company’s recruitment agents.

4. Show your professional value as an administrative assistant

The body paragraphs of your administrative assistant cover letter are where you will speak more in-depth about your accomplishments and why you believe you are a great fit for the company.

As you write these paragraphs, try to answer each of the following questions:

  • What excites you about working at this company?
  • What do you hope to learn from working at this company?
  • What accomplishments or qualifications make you stand out as an applicant?
  • What key skills do you possess that are relevant to the position?

When describing accomplishments and skills in these paragraphs, make sure to use specific and quantifiable details whenever possible.

Here is an example of how to describe an accomplishment in a cover letter

As an Administrative Assistant for [Previous Employer], I focused primarily on improving the communication channels between departments. By sourcing and implementing new digital productivity software, I helped to reduce internal miscommunications and missed meetings by more than 80%.

5. End your cover letter with a compelling closing statement

Although the closing statement of your cover letter should be brief, it is still a powerful element of your letter that can affect whether or not you hear back from an employer.

Within this closing statement, you should include:

  • An enthusiastic sentence saying you are looking forward to hearing from them
  • An additional sentence stating you will follow up, including how you will contact them or how they can contact you
  • A formal sign-off

Here is an example of an effective closing statement on an administrative assistant cover letter

With my years of experience and passion for the industry, I know I will be the perfect addition to your team. I look forward to hearing from you and am available to schedule a call or meeting from 8 a.m. to 4 p.m. Monday through Friday. My office phone number is (123) 456-7890.

Best Wishes, [Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Martin Poduška — Editor in Chief / Resume Writer

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

All administrative cover letter examples

  • Facilities Manager
  • Front Desk Receptionist
  • Office Staff
  • Personal Assistant

All administration cover letter examples

Data Analyst Cover Letter Sample

Related administration resume examples

Property Manager CV Example

Let your resume do the work.

Join 3,600,000 job seekers worldwide and get hired faster with your best resume yet.

english template

Finance and Administration Manager Cover Letter Examples

A great finance and administration manager cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following finance and administration manager cover letter example can give you some ideas on how to write your own letter.

Finance and Administration Manager Cover Letter Example

Cover Letter Example (Text)

(388) 912-2022

[email protected]

Dear Penelope Snaer,

I am writing to express my interest in the Finance and Administration Manager position at Goldman Sachs, as advertised on your company website. With a robust background in financial management and administrative leadership gained through five years of experience at Deloitte, I am excited about the opportunity to contribute to your esteemed team and help drive your financial operations to new heights.

During my tenure at Deloitte, I honed my skills in financial analysis, budgeting, and strategic planning, which I believe align perfectly with the responsibilities of the role at Goldman Sachs. I was responsible for overseeing a team of financial professionals, ensuring the accuracy of financial reports, and developing strategies to improve financial performance. My efforts led to a significant reduction in expenses and an increase in operational efficiency within my department.

My role also demanded a high level of administrative oversight, where I successfully managed cross-departmental collaborations and ensured compliance with both internal policies and external regulations. I have a proven track record of effectively managing resources to meet organizational objectives and the ability to adapt to the dynamic needs of the business.

I am particularly impressed by Goldman Sachs' commitment to excellence and innovation in the financial sector. I am eager to bring my expertise in financial management, along with my passion for driving operational success, to your team. I am confident that my proactive approach and ability to think critically will make a significant contribution to your company.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my experience and skills will be beneficial to Goldman Sachs. I am very excited about the possibility of joining your team and contributing to your company's continued success.

Warm regards,

Related Cover Letter Examples

  • Administration Manager
  • Health and Safety Manager
  • Learning and Development Manager
  • Assistant Food and Beverage Manager
  • Finance Manager
  • Assistant Finance Manager

IMAGES

  1. Administrative Office Manager Cover Letter Examples

    administration manager cover letter sample

  2. Office Manager Cover Letter (Example & Tips)

    administration manager cover letter sample

  3. Administration Manager Cover Letter Example (Free Guide)

    administration manager cover letter sample

  4. Admin Manager Cover Letter Sample

    administration manager cover letter sample

  5. Administration Manager Cover Letter

    administration manager cover letter sample

  6. Best Office Administrator Cover Letter Examples

    administration manager cover letter sample

VIDEO

  1. Cover Letter

  2. Request Letter to the HR Manager for Information About Employee Referral Program

  3. How to Write an Administrative Assistant Job Cover Letter

  4. Manager guidance to article 😅

  5. Application / Cover Letter for the Position of Procurement Manager

  6. Cover Letter for Job Application

COMMENTS

  1. Administration Manager Cover Letter Examples & Samples for 2024

    Free Administration Manager cover letter example. Dear Ms. Rivera: When I learned of your need for an Administration Manager, I felt compelled to submit my resume for your review. With extensive successful experience in business operations management and administration—as well as my expertise in overseeing HR, budget planning, and process ...

  2. Administrative Manager Cover Letter Examples

    City, State, Zip Code. Home : 000-000-0000 Cell: 000-000-0000. [email protected]. Dear Mr. Willis, I read with interest your ad for an Administrative Manager and am submitting my resume for your review and consideration. With over 15 years experience in an office setting with increasing responsibility and a bachelor's degree in business ...

  3. Administration Manager Cover Letter Example

    Karri Leinonen. 555-555-5555. [email protected]. BNE International, LLC. Claremont, CA, United States. 31/07/2020. Application for the Position of Administration Manager. Dear Human Resources Manager, As an Administration Manager with 5 years of experience, I apply with enthusiasm for this opportunity.

  4. Administrative Cover Letter Examples & Expert Tips · Resume.io

    This cover letter example is specifically designed for Administrative positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. The administrative desks of any company are its nerve centers. All information flows into and out of it.

  5. Administration Manager Cover Letter Example (Free Guide)

    Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily. Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

  6. Administrator Cover Letter Example and Template for 2024

    Jennifer Marley. Upper Saddle River, NJ. 201-555-0195. [email protected]. May 27, 2023. PaperWorkers, Inc. Dear Hiring Manager, My name is Jennifer Marley, and I'm writing to express my interest in the Office Administrator position with PaperWorkers, Inc. Admittedly, I love your stationary products and would love to work in an ...

  7. Admin Manager Cover Letter Example

    Here is the Experienced Admin Manager Cover Letter Example: Dear Ms. Bettie Knox, I am submitting this letter of interest in response to the position of Admin Manager. After reading the details of this position, it really grabbed my interest because it is exactly what I was looking for to enhance my career in this field.

  8. Administrative Manager Cover Letter Example [+ Tips]

    1046 Virgil Street. Tallahassee, FL 32311. Subject: Application for position of Administrative Manager. Dear Mr. Noble, I am applying for the position of Administrative Manager as seen advertised. I believe the skills and experience I have to offer in this respect will prove to be of considerable benefit to Comprehensive Advisor Services LLC.

  9. Administrative Cover Letter: Example & Complete Guide

    Sample Administrative Cover Letters—Checklist. your contact info. the organization's contact info. Dear (office manager name) 1st paragraph: a first-rate work achievement that merges with the job ad. 2nd paragraph: excitement for the job, plus documentation of key skills. 3rd paragraph: your offer.

  10. Administrative Manager Cover Letter Example

    Herkko Mikkonen. 555-555-5555. [email protected]. JU International, Inc. Miami, FL, United States. October 13, 2020. Application for Administrative Manager. Dear Recruiting Manager, I was excited to discover that you are seeking to fulfill the Administrative Manager position at B&E Group, Inc. on Indeed.com.

  11. Administration Manager Cover Letter Examples

    Use these Administration Manager cover letter examples to help you write a powerful cover letter that will separate you from the competition. Administration managers are responsible for overseeing the administrative functions of their organization. This includes overseeing the budget, hiring new staff, and ensuring that the office runs smoothly.

  12. How to write an administrative manager cover letter

    Write your full name, email address and phone number. Use a bold and large enough font to make it more visible. 4. Discuss your skills and qualifications. Consider describing your skills in the letter to showcase your qualification for the role and the potential value you can bring to the organisation.

  13. 3 Administration Manager Cover Letters

    Administration Manager Cover Letter Example. Dear Hiring Manager, As a seasoned professional with a knack for making organizations run as smoothly as a Swiss watch, I was thrilled to come across the Administration Manager position at Google. My journey with Google began when I first discovered Google Docs during my tenure at Resume Worded.

  14. Administrative Specialist Cover Letter Example and Template ...

    Get personalized salary insights with the Indeed Salary Calculator. Cooper Stew. Boston, MA. 192-555-0175. [email protected]. June 6, 2023. Dear Hiring Manager, Thank you for considering me for the position of Administrative Specialist at Sloan and Stevenson Tools, Inc. After six years of working as an administrative assistant at a fast ...

  15. Administration Manager Cover Letter Examples and Templates

    The following administration manager cover letter example can give you some ideas on how to write your own letter.Administration Manager Cover Letter Example Cover Letter Example (Text) Leasa Sparrow (412) 374-6404. [email protected]. Dear Nandana Beyler, I am writing to express my interest in the Administration Manager position at ...

  16. Cover Letter Samples for Business and Administration Jobs

    Sample Cover Letter #1. I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance. In addition to my extensive office experience, I have strong communication, customer service, and administrative skills.

  17. Administrative Manager Cover Letter Examples and Templates

    Cover Letter Example (Text) Leslie Fala. (199) 843-8362. [email protected]. Dear Fianna Helle, I am writing to express my interest in the Administrative Manager position at McKinsey & Company as advertised. With a solid foundation of five years of professional experience at Deloitte, I have honed my skills in administration, team leadership ...

  18. Manager Cover Letter: Samples for Management Positions

    3. Start Your Cover Letter for Manager Positions With a Strong Opening. Start with saying "Dear" and then use their actual name. Open by giving a brief introduction into your current position, professional background, and leadership experience. State your intention to apply for this particular management job offer.

  19. Administration Cover Letter Samples & Examples 2024

    1. Craft your administrative assistant cover letter header & headline correctly. Before beginning to write the introduction and body of your cover letter, the first step you must take is crafting the ideal header and headline. A cover letter header is where you will place the company's information, your name, and your contact information.

  20. Finance and Administration Manager Cover Letter Examples

    Cover Letter Example (Text) Eleni Meme. (388) 912-2022. [email protected]. Dear Penelope Snaer, I am writing to express my interest in the Finance and Administration Manager position at Goldman Sachs, as advertised on your company website. With a robust background in financial management and administrative leadership gained through five ...

  21. Administrative Assistant Cover Letter Example for 2024

    Follow these three tips to write an administrative assistant cover letter that's sure to catch their attention: 1. Highlight administrative assistant skills. As an administrative assistant, your responsibilities include answering the telephone, scheduling appointments, and organizing paperwork. So the ideal cover letter should highlight ...

  22. How to write an office manager cover letter (with examples)

    Samples of an office manager cover letter. Below are samples of a cover letter for an office manager: 8 June 2022. Paul Smithe. 123 Nomans Lane. London. Dear Paul Smithe, I am writing to apply for the position of office manager at Zeetech Consult. I consider myself a great fit for the role of office manager in your company.

  23. Capital Region Land Conservancy on Instagram: "Do you love the outdoors

    43 likes, 0 comments - capitalregionlandconservancy on January 29, 2024: "Do you love the outdoors and want to make a difference ? You just might be who we're look..."