160 Questions to Ask After a Presentation

Asking questions after a presentation isn’t just a formality; it’s a gateway to deeper understanding, reflection, and connection.

Whether you’re seeking clarity, offering feedback, or probing into the thoughts and processes behind the content, the right questions can turn a routine presentation into a lively discussion. From engaging with the presenter’s ideas to sparking new insights, follow-up questions are the hidden keys that unlock a world of learning and collaboration.

Table of Contents

Questions to Ask After a Presentation for Feedback

Questions to ask after a presentation interview, questions to ask students after a presentation, questions to ask after a research presentation, questions to ask after a business presentation, questions to ask after a marketing presentation, questions to ask after a book presentation, reflection questions to ask after a presentation, frequently asked questions, is there an etiquette for asking questions in different cultures or settings, what if the presenter answers my question unsatisfactorily.

  • Can you summarize the key points of the presentation?
  • What aspect of the presentation did you find most engaging?
  • Were there any areas that were unclear or confusing? If so, what were they?
  • How would you rate the overall organization and flow of the presentation?
  • Did the visual aids (such as slides or charts) enhance your understanding of the topic? Why or why not?
  • Did the presenter maintain good eye contact and use body language effectively?
  • Was the presenter’s tone and pace suitable for the content and audience?
  • Were there any statistics or facts presented that stood out to you? Why?
  • Did the presenter address potential counter-arguments or opposing views adequately?
  • Were the objectives of the presentation clearly stated and met?
  • How well did the presenter handle questions or interruptions during the presentation?
  • Was there anything in the presentation that seemed unnecessary or redundant?
  • What would you suggest to improve the presentation for future audiences?
  • How did the presentation change or influence your thinking about the subject?
  • Did the presentation feel tailored to the audience’s knowledge and interest level?
  • Was there a clear and compelling call to action or concluding statement?
  • Did the presentation feel too short, too long, or just the right length?
  • What was your overall impression of the presenter’s credibility and expertise on the subject?
  • How would you rate the relevance and importance of the topic to the audience?
  • Can you identify any biases or assumptions in the presentation that may have influenced the message?
  • How did you determine what content to include in your presentation?
  • Can you explain the rationale behind the structure and flow of your presentation?
  • What challenges did you face while preparing this presentation, and how did you overcome them?
  • Were there any points in the presentation where you felt you could have elaborated more or less? Why?
  • How did you decide on the visual elements and design of your presentation?
  • Can you describe your intended audience and how you tailored the content to engage them?
  • How did you ensure that the information presented was accurate and up-to-date?
  • Were there any counter-arguments or opposing views on this topic that you considered including?
  • How would you adapt this presentation for a different audience or context?
  • How do you handle unexpected questions or interruptions during a presentation?
  • Can you give an example of how you’ve handled negative feedback on a presentation in the past?
  • How do you measure the success of a presentation? What metrics or feedback do you seek?
  • What techniques do you use to engage an audience that may not be familiar with the topic?
  • How do you balance the need to entertain and inform in a presentation?
  • How do you prioritize information when you have a limited time to present?
  • What strategies do you employ to ensure that your main points are memorable?
  • How do you deal with nerves or anxiety before or during a presentation?
  • Can you describe a situation where a presentation did not go as planned and how you handled it?
  • How do you keep up with the latest trends and best practices in presenting?
  • Is there anything you would change about this presentation if you were to do it again?
  • How did you feel about the presentation? Were you confident or nervous, and why?
  • What was the main message or goal of your presentation, and do you think you achieved it?
  • How did you decide on the structure of your presentation?
  • What research methods did you use to gather information for this presentation?
  • Were there any challenges you encountered while preparing or presenting, and how did you address them?
  • How did you ensure that your visual aids or multimedia elements supported your key points?
  • What part of the presentation are you most proud of, and why?
  • Were there any areas where you felt uncertain or that you would like to improve upon for next time?
  • How did you tailor your presentation to fit the knowledge level and interest of your audience?
  • What techniques did you use to engage the audience, and how do you think they worked?
  • How did you practice your presentation, and what adjustments did you make as a result?
  • Did you feel the time allotted for your presentation was sufficient? Why or why not?
  • How did you decide what to emphasize or de-emphasize in your presentation?
  • What feedback did you receive from peers during the preparation, and how did you incorporate it?
  • Did you have a clear conclusion or call to action, and why did you choose it?
  • How do you think your presentation style affects the way your audience receives your message?
  • What would you do differently if you were to present this topic again?
  • Can you reflect on a piece of feedback or a question from the audience that made you think?
  • How has this presentation helped you better understand the subject matter?
  • How will the skills and insights gained from this presentation experience benefit you in the future?
  • Can you elaborate on the research question and what prompted you to investigate this topic?
  • How did you choose the methodology for this research, and why was it the most suitable approach?
  • Can you discuss any limitations or constraints within your research design and how they might have affected the results?
  • How do your findings align or contrast with existing literature or previous research in this field?
  • Were there any unexpected findings, and if so, how do you interpret them?
  • How did you ensure the reliability and validity of your data?
  • Can you discuss the ethical considerations involved in your research, and how were they addressed?
  • What are the practical implications of your findings for practitioners in the field?
  • How might your research contribute to theoretical development within this discipline?
  • What recommendations do you have for future research based on your findings?
  • Can you provide more details about your sample size and selection process?
  • How did you handle missing or inconsistent data within your research?
  • Were there any biases that could have influenced the results, and how were they mitigated?
  • How do you plan to disseminate these findings within the academic community or to the broader public?
  • Can you discuss the significance of your research within a broader social, economic, or cultural context?
  • What feedback have you received from peers or advisors on this research, and how has it shaped your work?
  • How does your research fit into your long-term academic or professional goals?
  • Were there any particular challenges in conveying complex research findings to a general audience, and how did you address them?
  • How does this research presentation fit into the larger project or research agenda, if applicable?
  • Can you provide more insight into the interdisciplinary aspects of your research, if any, and how they contributed to the depth or breadth of understanding?
  • Can you elaborate on the primary objectives and expected outcomes of this business initiative?
  • How does this strategy align with the overall mission and vision of the company?
  • What are the key performance indicators (KPIs) that you’ll be monitoring to gauge success?
  • Can you discuss the risks associated with this plan, and how have you prepared to mitigate them?
  • How does this proposal fit within the current market landscape, and what sets it apart from competitors?
  • What are the potential financial implications of this plan, including both investments and projected returns?
  • Can you provide more detail about the timeline and milestones for implementation?
  • What internal and external resources will be required, and how have you planned to allocate them?
  • How did you gather and analyze the data presented, and how does it support your conclusions?
  • How does this proposal take into account regulatory compliance and ethical considerations?
  • What are the potential challenges or roadblocks, and what strategies are in place to overcome them?
  • Can you explain how this initiative aligns with or affects other ongoing projects or departments within the company?
  • How will this plan impact stakeholders, and how have their interests and concerns been addressed?
  • What contingency plans are in place if the initial strategy doesn’t achieve the desired results?
  • How will success be communicated and celebrated within the organization?
  • What opportunities for collaboration or partnership with other organizations exist within this plan?
  • How does this proposal consider sustainability and the potential long-term impact on the environment and community?
  • How have you incorporated feedback or lessons learned from previous similar initiatives?
  • What are the key takeaways you’d like us to remember from this presentation?
  • How can we get involved or support this initiative moving forward?
  • Can you elaborate on the target audience for this marketing campaign, and how were they identified?
  • What are the main objectives and key performance indicators (KPIs) for this campaign?
  • How does this marketing strategy align with the overall brand values and business goals?
  • What channels will be utilized, and why were they chosen for this particular campaign?
  • Can you discuss the expected return on investment (ROI) and how it will be measured?
  • What are the creative concepts driving this campaign, and how do they resonate with the target audience?
  • How does this campaign consider the competitive landscape, and what sets it apart from competitors’ efforts?
  • What are the potential risks or challenges with this marketing plan, and how will they be mitigated?
  • Can you provide more details about the budget allocation across different marketing channels and activities?
  • How have customer insights or feedback been integrated into the campaign strategy?
  • What contingency plans are in place if certain elements of the campaign do not perform as expected?
  • How will this marketing initiative be integrated with other departments or business functions, such as sales or customer service?
  • How does this campaign consider sustainability or social responsibility, if at all?
  • What tools or technologies will be used to execute and monitor this campaign?
  • Can you discuss the timeline and key milestones for the launch and ongoing management of the campaign?
  • How will the success of this campaign be communicated both internally and externally?
  • How does this marketing strategy consider potential regulatory or compliance issues?
  • How will the campaign be adapted or customized for different markets or segments, if applicable?
  • What lessons from previous campaigns were applied in the development of this strategy?
  • How can we, as a team or as individuals, support the successful implementation of this marketing plan?
  • What inspired the main theme or concept of the book?
  • Can you describe the intended audience for this book, and why they would find it appealing?
  • How did the characters’ development contribute to the overall message of the book?
  • What research was conducted (if any) to ensure the authenticity of the setting, characters, or events?
  • Were there any challenges or ethical considerations in writing or presenting this book?
  • How does this book fit into the current literary landscape or genre? What sets it apart?
  • What do you believe readers will find most engaging or thought-provoking about this book?
  • Can you discuss any symbolic elements or literary devices used in the book and their significance?
  • How does the book’s structure (e.g., point of view, chronological order) contribute to its impact?
  • What were the emotional highs and lows during the writing or reading of this book, and how do they reflect in the story?
  • How does the book address or reflect contemporary social, cultural, or political issues?
  • Were there any parts of the book that were particularly difficult or rewarding to write or read?
  • How does this book relate to the author’s previous works or the evolution of their writing style?
  • What feedback or responses have been received from readers, critics, or peers, and how have they influenced the presentation?
  • What are the main takeaways or lessons you hope readers will gain from this book?
  • How might this book be used in educational settings, and what age group or courses would it be suitable for?
  • Can you discuss the process of editing, publishing, or marketing the book, if applicable?
  • How does the book’s cover art or design reflect its content or attract its target readership?
  • Are there plans for a sequel, adaptation, or related works in the future?
  • How can readers stay engaged with the author or the book’s community, such as through social media, book clubs, or events?
  • How do you feel the presentation went overall, and why?
  • What part of the presentation are you most proud of, and what made it successful?
  • Were there any moments where you felt challenged or uncertain? How did you handle those moments?
  • How did you perceive the audience’s engagement and reaction? Were there any surprises?
  • What feedback have you received from others, and how does it align with your self-assessment?
  • Were there any technical difficulties or unexpected obstacles, and how were they addressed?
  • How well did you manage your time during the presentation? Were there areas that needed more or less focus?
  • How did you feel before the presentation, and how did those feelings change throughout?
  • What strategies did you use to connect with the audience, and how effective were they?
  • Were there any points that you felt were misunderstood or could have been communicated more clearly?
  • How did the preparation process contribute to the overall success or challenges of the presentation?
  • What did you learn about yourself as a communicator or presenter through this experience?
  • Were there any ethical considerations in the content or delivery of the presentation, and how were they handled?
  • How does this presentation align with your long-term goals or professional development?
  • How would you approach this presentation differently if you had to do it again?
  • How has this presentation affected your confidence or skills in public speaking or presenting?
  • What resources or support would have enhanced your preparation or performance?
  • How will you apply what you’ve learned from this presentation to future projects or presentations?
  • How did your understanding of the topic change or deepen through the process of preparing and presenting?
  • What steps will you take to continue improving or building on the skills demonstrated in this presentation?

Cultural sensitivity and awareness of the specific setting are crucial. Remember to:

  • Understand Cultural Norms: familiarize yourself with what’s considered polite or appropriate.
  • Respect Hierarchies: in some cultures, questioning authority might be discouraged.
  • Follow Established Protocols: adhere to the particular rules or customs of the venue or forum.

If you find the response lacking, you may:

  • Ask a Follow-Up: politely request more detail or clarification.
  • Discuss Privately: if it’s complex, consider discussing one-on-one after the session.
  • Respect Differences: recognize that you may have different opinions or interpretations.

How useful was this post?

Click on a star to rate it!

As you found this post useful...

Share it on social media!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

Photo of author

Bea Mariel Saulo

Bea is an editor and writer with a passion for literature and self-improvement. Her ability to combine these two interests enables her to write informative and thought-provoking articles that positively impact society. She enjoys reading stories and listening to music in her spare time.

  • PowerPoint Themes
  • Latest PowerPoint Templates
  • Best PowerPoint Templates
  • Free PowerPoint Templates
  • Simple PowerPoint Templates
  • PowerPoint Backgrounds
  • Project Charter
  • Project Timeline
  • Project Team
  • Project Status
  • Market Analysis
  • Marketing Funnel
  • Market Segmentation
  • Target Customer
  • Marketing Mix
  • Digital Marketing Strategy
  • Resource Planning
  • Recruitment
  • Employee Onboarding
  • Company Profile
  • Mission Vision
  • Meet The Team
  • Problem & Solution
  • Business Model
  • Business Case
  • Business Strategy
  • Business Review
  • Leadership Team
  • Balance Sheet
  • Income Statement
  • Cash Flow Statement
  • Executive Summary
  • 30 60 90 Day Plan
  • SWOT Analysis
  • Flow Charts
  • Gantt Charts
  • Text Tables
  • Infographics
  • Google Slides Templates
  • Presentation Services
  • Ask Us To Make Slides
  • Data Visualization Services
  • Business Presentation Tips
  • PowerPoint Tutorials
  • Google Slides Tutorials
  • Presentation Resources

SlideUpLift

How to Create a Successful Project Presentation?

A project presentation is a perfect opportunity to highlight the tasks initiated and finished by project managers and their teams. To truly excel in creating a project presentation, it's important to understand that a successful presentation involves several key elements that work in harmony. Here are more details.

How to Create a Successful Project Presentation?

In any business, project managers need to be able to communicate a project strategy to clients effectively. It can bring in new, long-term clients to your agency if done correctly. However, doing so incorrectly could seriously undermine your efforts to acquire or retain clients. One thing that unites business, academic, and corporate meetings is making a project presentation look good. 

Professionals need this skill when effectively communicating ideas, outlining goals, and sharing project results. Creating and delivering a project presentation that connects with your target audience will lead to the project’s anticipated outcomes, regardless of your level of presentation experience. This blog will walk you through the art of presenting a project and offer business professionals advice on making their project plan presentation stand out. 

What is a Project Presentation?

A project presentation is a business activity where team members and stakeholders come together to supervise a project from start to finish. It is a formal submission of a project to stakeholders for discussion of a topic and acceptance. One or more business professionals provide a document or slide deck summarizing every project detail during a presentation.

The project manager presents essential information regarding the start of the project and its preparation, including the project scope, requirements collection, deliverables list, schedule, and milestones. A project management presentation is typically made for the first time before the project’s implementation. Then, as the project progresses, you reintroduce it to the stakeholders with timely updates and news.

How to Create a Successful Project Presentation?

Who is the Audience for Your Project Presentation?

Team members and organizations involved in the project’s success or failure comprise stakeholders and other team members:

Show the project presentation to the team members who will be working on the project so they are aware of the expectations and the risks involved. Information such as the requirements, the work breakdown structure, the plan, and the deliverables will be required.

Stakeholders

Show your project to the people who can approve funds and resources, i.e., the stakeholders. Demonstrate to them how the project will provide the desired solutions for the problems they raise within the specified time frame. 

The stakeholders are interested in the project’s scope , budget breakdowns , scheduling computations, risk assessments, and your plans for mitigating those risks and adapting to changes. Hence, they are the ideal audience for your project management presentation.

How to Successfully Create a Project Presentation?

Before jumping onto how to present a project, let us see what steps you should follow to create a successful project presentation:

Establish Objectives for Your Project

  • Layout your Plan
  • Outline the Problem and Solution
  • Keep the Slides in your Presentation Brief
  • Use More Images and Less Text

Utilize Good Quality Diagrams, Presentation Aids, and Visuals

  • Pay Attention to Design
  • Begin with a Template for your Presentation

How to Create a Successful Project Presentation?

Before delving into the essentials of your project presentation, you should respond to the following queries:

  • What goals does your project aim to accomplish?
  • Why is it crucial that you and your group meet your objectives?
  • How are you going to let your audience know what your objectives are?  

Your project is already doomed to failure if it lacks specific goals. It’s common for project managers  to skip the goal-setting stage. However, this is not advised. That’s because you can make things easier for yourself to fail. Stakeholder buy-in can be achieved once project goals are well-defined.

The question now is: How do you set and accomplish project goals? Using the SMART goal-setting process is one way to do that. 

SMART project goal-setting:

  • “SMART” is an abbreviation for the words “specific, measurable, achievable, relevant, and time-bound”.  
  • Setting and carrying out effective project plans need the use of SMART targets . It requires a closer examination of the more minor elements that matter most to your audience.

How to Create a Successful Project Presentation?

Layout Your Plan

Outlining your strategy for achieving your goals is a crucial next step after setting them. Putting your idea into an executable plan with steps for execution is a great place to start. 

You may be wondering why this is a necessary stage in making a project presentation that works. Well, p lanning a project , no matter how big or small, is easier when you have a thorough strategy, structure, and layout. It eliminates ambiguity and makes it easier for your audience to understand the project roadmap without missing anything.

Both technical and non-technical project aspects should be included in your plan layout. As a result, you should use a project presentation template that outlines all the procedures and activities in detail to offer yourself an advantage. Additionally, the structure of your PowerPoint or Google Slides presentation should be straightforward and understandable.

Depending on the kind of project, your plan might contain important information like:

  • The earlier-described aims and objectives
  • Your project’s framework, technique, and scope
  • Project deliverables, acceptance criteria, and milestones
  • Timeline and schedule for the project 
  • Estimates of resources and budget, etc.

You can use a pre-made customizable project management presentation template available online, like SlideUpLift . You can make this presentation template uniquely yours by modifying it.

When creating a project plan, there are no hard and fast rules. However, you should divide it into three sections if you want to develop an engaging approach that will stick with your audience:

  • Introduction
  • Conclusion and key takeaways

Outline the Problem and its Solution

You have just finished drafting your project action plan . It’s time to let your audience know about your project’s objectives and plan. It’s your responsibility to hold your audience’s attention from the beginning to the end, whether you’re pitching a project plan to clients or an investor deck.

Emphasizing your audience’s problems is one of the best strategies to get their attention.  Having stunning slides highlighting your outstanding product features and project activities is insufficient. Ensure that your project presentation is set up to:

  • List the problems that your audience is facing.
  • Stress how your initiative, offering, or service helps them with their problems.
  • Describe the advantages of using your product or contributing to your project for them.
  • Simply put, your audience should understand how your project improves their lives. As soon as they know this, they will pay attention to your suggestions and act accordingly.
  • Avoid assuming anything about your audience in general. 

If you want the audience on board, discuss their issues and potential solutions in a separate presentation. Make sure they know how your initiative will help them.

Keep the Slides in Your Presentation Brief

Prioritize quality over quantity while designing project presentations. Make sure your slides are brief and easy to understand. Your audience will appreciate that you respect their time when you do this. 

The following justify why you should keep your presentation short:

  • Not only may concise presentation slides be effective, but they may also be memorable.
  • There is a noticeable decline in attention span after 30 minutes during project or business presentations. You run the risk of losing the interest of your audience midway through if you make long speeches. 
  • No one wants to spend hours watching you flip a ton of slides. Focus your audience’s attention and get them to pay attention to the material by using shorter slides.

Use More Images and Less Text  

Using more images and less text in your presentations is another excellent method to keep them engaging but succinct. Recall that your slide show should support, not take the place of, your spoken presentation. Therefore, you want to avoid cramming too much data onto a single presentation. 

Adding too much text to your presentation could: 

  • Bore and overwhelm your audiences.
  • Draw the audience’s focus to the text, which will lessen the impact of your presentation.

When information is presented visually and in bite-sized portions, people remember it better. This holds for corporate leaders, project managers, both B2B and B2C audiences.

Presenting projects successfully requires the use of visuals. Visual aids help viewers retain 95% of a message, drawing them in and holding their interest. However, they maintain just approximately 10% when exchanged by text. 

You can employ a wide range of visual aids in your presentations, such as:

  • Pictures Videos 
  • Charts and graphs
  • Maps of heat and choropleth
  • Dispersion charts 

Your chances of gaining audience engagement and encouraging answers to your call-to-action (CTA) will increase if you include images and videos. Mind maps, Gantt charts , and whiteboard drawings are excellent tools for visualizing project plans in their early stages. Using maps, graphs, charts , and trees, you can display the architecture for projects, including technology. 

How to Create a Successful Project Presentation?

Pay Attention to Design  

Your project presentation may succeed or fail based on its design. Whether you are a rookie or an expert designer, design tools offer you an advantage. In minutes, you can produce visually striking presentation designs for your company.

The good news is that creating eye-catching project presentations doesn’t have to break the cash. Millions of breathtaking royalty-free photos and lovely pre-made layouts are available for your slides. 

These are some pointers to keep in mind when creating your slides.

  • Make Use of a Proper Color Scheme 

Use color sparingly in your presentations if you want them to look appealing. Everyone loves color, so we get it. However, using too many colors may make your presentations disorganized and unpleasant.

  • Make Use of Clearly Identifiable Typography 

Changing your font can influence readers’ understanding of your words. Therefore, ensure that your slides convey the intended content and look professional and well-organized. 

Begin With a Template for Your Presentation

Making powerful project presentations can take much time, regardless of experience level. Suppose you are facing an impending deadline. Writing your project plan, making your slide notes, creating your slides, finding and including images, and other tasks would be on your plate. Creating these things from scratch could take longer and result in messy presentations. 

Using presentation templates might relieve all of your worries. They make it quick and simple for you to create project presentations that appear professional. Because the slides are pre-designed, there will be space for you to add any type of content you would require. The design is present in every form—progress bar, chart, graph, table , video , or image. All you have to do is enter text, add data, or add an image. And just like that, your presentation is set to go. 

Case Study For a Project Presentation

The Cline Avenue Bridge is an example of a difficult project that serves as the basis for the project presentation example. Since it is outside the purview of this article, we are not providing all of the presentation’s components for instructional purposes. Nevertheless, we demonstrate how to create a PowerPoint presentation for a project, how to customize the templates to the content to be presented, and how to show the more typical slides of each component. 

This is a case study of a real project and how the project manager uses templates to put together the project presentation using the structure we presented above.  Here’s how to create a PowerPoint presentation for a project, along with some project presentation ideas.

How to Create a Successful Project Presentation?

Project Overview:

The presenter provides a project charter-style summary of the project’s highlights on this slide. The project manager can expand upon the introduction throughout the project lifespan, and the speech can seamlessly transition across several knowledge domains without requiring a slide change or in-depth discussion. 

In particular, the Cline Bridge Project narrates its goal, briefly mentions its location, provides a link to a map for additional information, and presents several key statistics (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). The final deliverable’s salient features—a concrete segmental bridge measuring 1.7 miles in length and 46 feet in width—are enumerated.

Process Model:

The framework for the project lifecycle, processes, planning, and execution is shown in the Process Model presentation. In this slide, the project manager will discuss how the model is customized to the project’s particulars. In this instance, the builder has specified the use of BIM (Building Information Modelling) as the process model for the design and construction of the Cline Bridge. 

During this slide, the presenter might further detail the knowledge practices involved in each lifecycle phase—Design, Production, Construction, Operation, and Planning. Conceptual and detailed design are the two primary knowledge areas that make up the first stage, for instance, “Design.” 

Since the content arrangement for the scope section of the presentation consists of a list of “requirements,” it typically consists of multiple slides. This information leads to a recommended table arrangement that maximizes available space. It’s crucial to portray the set of needs rather than the individual requirements and to refrain from misusing the “list.” If not, the requirements document is transcribed by the project manager.

This example project presentation shows ten categories of requirements covering various project lifecycle stages. 

  • Conceptual Design
  • Construction
  • Construction Logistics

Utilizing a lot of resources is necessary when building a bridge. Organizing this component of a project presentation as a single-level financial table at an executive meeting is advised. Specific resources and cost analysis presentations are tasked with providing more information.

The list of available resources is as follows:

  • Expert Services
  • Construction labor, land machinery, materials, and quality assurance
  • Backup Subcontractors for Waste Disposal and Cleaning

We recommend incorporating visual elements, such as icons and colors that are symbolically tied to each of the items stated, to break up the monotony of table after table throughout the project presentation.

Project Schedule:

The purpose of the project roadmap , as previously mentioned in the article, is to provide a thorough overview of the critical turning points that will occur over time. Owing to the size of a bridge-building project and its extended duration, it is recommended to provide a roadmap that clearly matches milestones with relevant lifespan stages, especially for such large-scale undertakings. This method helps the viewers visualize the step-by-step development of the building process.

In keeping with earlier slides, we developed a roadmap in the example that included the following high-level benchmarks and subcomponents:

  • Project Start-Up
  • Contracts, Clearances, Budgeting, and Financing for Projects
  • Buying and Renting of Land
  • Initial Design Detailed Design Conceptual Design
  • Site Setup: Clearing, Grading, and Access Routes
  • Waste Management Examination
  • Tests of Materials
  • Site Evaluations
  • Tests for seismic activity
  • Manufacturing Fabrication
  • Assembly of Modular Components
  • Building, Assembling, and Construction
  • Test of Quality under Acceptance Standards
  • Stress Exam
  • Management and Upkeep

As you can see, the project manager chose a step-by-step plan that was given with minimal scheduling specifics and start and end dates to provide context for the diagram.

Project Hazards:

Throughout a project, risk management is an iterative process. The risks you face while presenting your initiatives will change based on how well they proceed along the roadmap. In this particular instance, we have chosen to showcase the risks deliberated about at the ideation phase, wherein the developer trades risks with contractors and the bridge construction business.

Our recommended structure for this type of material is a straightforward table with easily readable and visible risks and a description that serves more as a starting point for conversation than a thorough explanation.

It is crucial to categorize the risks given, if just in terms of their “impact” and “probability.” This will lead to some really interesting discussions about them. 

Risks outlined in the first phase:

  • Mistakes in Design
  • Building Hold-Ups
  • Overspending on the Budget
  • Modifications to Regulations
  • Conditions of the Site Equipment Failures
  • Incidents about health and safety

The hazards listed are highly serious, as the reader can see, and each will result in a different Risk Analysis Report.

The project presentation’s quality control component may change depending on the quality process used. A continuous improvement quality approach, which iteratively improves quality over many projects, is typical for large organizations with a consistent portfolio of projects (for example, software businesses). The scenario is the same for construction organizations , such as the example, and the quality control model aligns with the building process model. In this instance, the project manager is outlining the quality control procedure to be used on the BIM model as well as the procedure to be adhered to during the bridge’s actual construction:

Using a simple dashboard, we created in this example, allowing the project manager to show: 

  • The Existing Chronology
  • Top 5 Problems
  • Present-Day Burnout
  • Top 5 Risks

How to Present a Project Management Presentation?

A project plan is an official document that follows a set format and flow. Your presentation should follow this flow for maximum impact. 

To present a project plan , you should go over the following eight steps:

  • Give an overview. Provide a brief overview of the project, outlining its goals and rationale. 
  • Examine the key results and objectives, or OKRs. Talk about the main deliverables and anticipated deadlines. Before starting a project, what crucial information should you obtain from a client? Think about this before engaging in conversation.
  • Describe the exclusions and expectations. Make assumptions clear and restate anything that is outside the project’s scope. You might be wondering when to show a client the project cost. This is the right moment to ensure both of you have clear expectations.
  • Give a high-level timetable. Use a Gantt chart to show the important milestones and dependencies in the project schedule. 
  • Give a brief introduction of your group. Present the customer to coworkers with whom they will be working closely, as well as anyone whose experience will strengthen your reputation (such as a seasoned subject matter expert.)
  • Explain communications. Make sure your client is aware of the collaborative process. Mention how they can contact you with any queries or issues and how they will be updated.
  • Talk about the unexpected. Examine the procedure you’ll use to address requests for changes and problems when they come up.   
  • Q&A. To make sure nothing was missed, conclude with a Q&A session. 

Top 5 Project Management Presentation Templates From Slideuplift

Here are some templates which will help you make your desired presentations. These will also give you project presentation ideas. Feel free to click on the images to download SlideUpLift’s templates.

  • WBS Project Management PowerPoint Template:

How to Create a Successful Project Presentation?

Streamline project planning with this template focused on Work Breakdown Structure (WBS) , offering clear visual guidance for breaking down complex projects into manageable tasks.

  • Scrum Agile Project Management PowerPoint Template:

How to Create a Successful Project Presentation?

Perfect for Agile enthusiasts, SlideUpLift’s Scrum Agile Project Management template provides visually engaging slides explaining the Scrum framework, roles, ceremonies, and critical components to enhance Agile project communication.

  • Circular Project Management PowerPoint Template:

How to Create a Successful Project Presentation?

Enhance project visualization with this template featuring circular diagrams and charts, ideal for representing project cycles, feedback loops, and continuous improvement processes.

  • SIPOC Project Management PowerPoint Template:

How to Create a Successful Project Presentation?

Optimize process mapping using this template designed for SIPOC (Supplier, Input, Process, Output, Customer) models, facilitating the illustration of information and resource flows in projects or processes. 

  • Risk Management PowerPoint Template:

How to Create a Successful Project Presentation?

Navigate project uncertainties seamlessly with this template tailored for Risk Management . Expect insightful slides on identifying, assessing, and mitigating risks, providing a comprehensive overview to keep your projects on track.

Questions To Ask The Client Before Starting The Project Management Presentation

The client project focus ensures that your client’s business goals are sufficiently handled and that transparency is maintained throughout the project. Objectives, milestones, acceptance criteria, etc., are frequently discussed beforehand.

You might still need to ask a few questions, though, and these are the top five:

  • Who are the project stakeholders in your organization? What authority and interest levels do the people who intend to be associated with the project have? 
  • Have you already worked on projects similar to this one? How did you overcome the obstacles, if any? 
  • What characteristics, outputs, or specifications should we constantly focus on?
  • Are you having trouble sleeping at night because of anything related to this project? If yes, what would it be?
  • Do you have any questions about risks, difficulties, or other project parts we haven’t yet covered? 

Questions the Client Might Ask During a Project Presentation and How To Answer Them

For new speakers, the Q&A section can often be their biggest worry. The most difficult part of being ready for this is that you never know what queries a client may have. 

Client inquiries frequently revolve around their worries about potential problems. You’ll be able to anticipate their questions more accurately when you know about their priorities. Assume that your client has a tight deadline for finishing the project. Among the queries they might have are:

  • How are you going to guarantee that the project is completed on time?
  • How would you respond if deadlines begin to elude you?
  • Which risks could cause the project to be delayed?

You can prepare well-reasoned responses to their questions by considering their priorities and potential issues beforehand. But what about those unexpected queries that come out of nowhere? 

Three pointers to help you handle unforeseen queries from clients during a project presentation are as follows:

  • Firstly, thank them for raising the question. Encourage your client to speak with you and express their worries upfront. 
  • Find out what motivates the question. Ask why a question is being asked if it appears pointless or strange. Perhaps the client possesses knowledge that you are unaware of. You will also have extra time to consider your response as a result.
  • Put it on the table for later. Inform the customer that you will investigate and get back to them if you are unsure of the response. Give your client a timeframe during which they can anticipate receiving your response.  

Establishing objectives and having a well-thought-out plan to reach them are the first steps in producing an effective project presentation. It also calls for effective delivery, careful attention to design, and the creation of captivating content.  

A strong pitch deck that explains the specifics of your idea and its potential for success is essential if you want to seal those transactions. Using a user-friendly project presentation program such as SlideUpLift can be a game changer. 

The ideal design tool for producing eye-catching and captivating project presentations is something SlideUpLift specializes in.  You can use various features and tools with SlideUpLift to assist you in achieving your ideas for your projects.  

To help your presentation succeed, SlideUpLift offers hundreds of presentation templates , graphic components, font styles, data visualization tools, and pre-installed stock photos and videos.  

You now have all the advice and resources you need to ace the project presentations for the future. With the presentation templates from SlideUpLift, get tips and tricks on standing out when presenting, go ahead and amaze your audience!

How do I effectively present my project?

To present your project effectively, focus on clear communication, use visuals, and tailor your message to your audience’s level of understanding.

How can I present my project as a project manager?

As a project manager, presenting a project involves clear communication of goals, methodologies, and outcomes while addressing potential risks and solutions.

What are the best ways to present a project?

The best ways to present a project include engaging visuals, storytelling, and addressing key points such as objectives, timelines, and potential challenges.

Are there templates for project management presentations?

Several platforms, including SlideUpLift, offer templates specifically designed for project manager presentations .

What are effective ways to present my project to clients?

Effective ways to present your project to clients include emphasizing value, addressing their specific concerns, and showcasing project outcomes.

Table Of Content

Related presentations.

 Project Management Presentations Collection PowerPoint Template

Project Management Presentations Collection PowerPoint Template

Project Kick Off Presentation PowerPoint Template

Project Kick Off Presentation PowerPoint Template

Project Status Review Deck PowerPoint Template

Project Status Review Deck PowerPoint Template

Related blogs.

10 Best Business PowerPoint Templates for Presentations

10 Best Business PowerPoint Templates for Presentations

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Business Presentation Topics to Captivate Your Audience

10 Best Google Slides Templates for Presentations

10 Best Google Slides Templates for Presentations

10 Best PowerPoint Templates for Finance Presentations

10 Best PowerPoint Templates for Finance Presentations

Tags and categories, privacy overview.

Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information

Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via ads, other embedded contents are termed as non-necessary cookies. It is mandatory to procure user consent prior to running these cookies on your website.

Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content

How To Create a Project Presentation: A Guide for Impactful Content

Cover for how to create a project presentation

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

  • Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

  • The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates. As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In the executive summary, show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

  • An Introduction with a brief background about the project. 
  • A short explanation of the project’s objectives and completion goals.
  • A quick overview of the timeline with start and end dates.

Project Overview representation in a Project Presentation

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Stages of a Project Scope

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Budget breakdown slide in a project presentation

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Project roadmap

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

Project activities plan

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Risk matrices formats

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

project presentation questions

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Visual org chart of the project team

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Project Presentation Project Overview Slide

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

building information modelling project process model

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

  • Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
  • Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
  • Seismic Design: The design must account for seismic loads. 
  • Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
  • Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
  • Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
  • Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
  • Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
  • Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
  • Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
  • Site Acquisition: Acquire site and terrain for building and logistics.

build bridge project presentation scope slide

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

  • Professional Services
  • Construction Labour
  • Quality Assurance
  • Contingency
  • Waste Disposal and Cleanup
  • Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

project presentation resources slide template

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

  • Project Budgeting and Financing
  • Land Purchase & Renting
  • Conceptual Design
  • Detailed Design
  • Access Routes
  • Waste Disposal
  • Simulations
  • Materials Tests
  • Seismic Tests
  • Fabrication
  • Preparation of Modular Pieces
  • Build and Assembly
  • Test under Acceptance Criteria
  • Stress Test
  • Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

project roadmap template case study build a bridge

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

  • Site Analysis
  • Feasibility Analysis
  • Design Concepts
  • BIM Model Creation
  • Model Revision
  • Environmental Impact
  • Present Design

action plan conceptual design project presentation

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

  • Design Errors
  • Construction Delays
  • Budget Overruns
  • Regulatory Changes
  • Site Conditions
  • Equipment Failures
  • Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

project presentations risks outline slide powerpoint template

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

project presentation case study quality control BIM process model

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

  • The current timeline
  • Top 5 issues
  • Current Burndown
  • Top 5 risks.

project presentation case study PowerPoint dashboard

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

project presentation questions

Like this article? Please share

Project Management, Project Planning Filed under Business

Related Articles

How To Present an Action Plan

Filed under PowerPoint Tutorials • November 8th, 2023

How To Present an Action Plan

An Action Plan is a sequence of steps that must be performed for a strategy to succeed. Learn how to present your Action plan to an Executive Audience.

How to Conduct a SWOT Analysis (Examples + Templates)

Filed under Business • September 15th, 2023

How to Conduct a SWOT Analysis (Examples + Templates)

Bring value to your business and to potential customers by learning how to conduct a SWOT analysis. Detailed guide with examples + suggested templates.

Game Plan PowerPoint Templates For Sports And Strategic Presentations

• September 8th, 2023

Game Plan PowerPoint Templates For Sports And Strategic Presentations

Game Plan Templates are an exclusive set of PPT templates that experts have designed to create sports and strategy-related presentations.

Leave a Reply

project presentation questions

Instagantt Standalone

Full version of Instagantt. Don't know what Asana is, or don't want to use it with Asana?

project presentation questions

Instagantt for Asana

If you need to manage your Asana projects in Instagantt, this is your product.

How to present a project? Ultimate Guide

Project success belongs to the way you adapt to present it. If you present your project in an effective way that you grab the intention of your client and take him/her to an agreement but if you create blunders and skip important points that you need to discuss while presenting your project .

project presentation questions

Importance of properly presented project. 

Presenting a project effectively is crucial for several reasons. It can significantly impact the project's success and your ability to communicate its value to stakeholders. However, here we have some key reasons why you must present your project correctly:

  • Proper presentation helps ensure that your audience understands the project's objectives, scope, and goals. It reduces ambiguity and confusion.
  • Project presentation will align all stakeholders, ensuring that everyone is on the same page regarding the project's purpose, deliverables, and timelines. This alignment will ultimately lead to project success. 
  • An engaging presentation can capture your audience's attention and keep them interested throughout. So, you can expect better feedback, buy-in, and support for the project. 
  • Effective project presentations provide the necessary information for decision-makers to make better choices. Whether it's approving project funding, adjusting the scope , or making strategic decisions, clear project presentations are essential for everything. 
  • By presenting your project properly, Stakeholders will know who is responsible for what. It will ultimately help to prevent misunderstandings and finger-pointing. 
  • Presenting the project can also help identify potential risks and issues early on. Stakeholders may raise concerns or offer insights that can help you address problems before they become major roadblocks.
  • Project presentation helps in resource allocation . It allows stakeholders to see the project's resource requirements, helping them allocate personnel, budget, and other resources accordingly.

In short, presenting a project correctly is not just about creating a visually appealing slide. It is also about conveying information and aligning stakeholders. You must ensure that everyone involved has a clear understanding of the purpose, progress, and potential challenges of the project. Therefore, effective project presentation is a skill that you must learn. 

A complete guide on how to present a project?

Do not panic, and be confident about the content and visuals you have prepared to present your project. You should have command of all the information about your project, and you should also know each word you have included in your presentation so that you can explain it deliberately and confidently. You should follow some important steps to present your project:

First of all, know the goals of your project.

You should know the goals of the project you are doing as a project manager or being an owner of the project. First, you should discuss the project and fix its goals by having a warm call-up meeting with your teammates and the owner of the company or the client for whom you are doing the project. It is important when it comes to how to present a project.

Goal setting and owning are most important to make a project successful. It is the winning spot you set to win the race. If you do not do this, it means you do not have directions for where you will go, and all your efforts are useless.

Explain the goal of your project.

After setting the goals, you need to convince the audience by sharing the goals of your project in a way that they could have a better understanding of it. You can explain your project by

  • Verbally presentation
  • Documentations

If you explain the goals very well, you have done half of the work .

Organize the steps on a paper to present your project

After setting and explaining the goals of your project, you need to convince the audience or your client by explaining the ways to achieve these goals that seem. For that purpose, you should prepare well. You should make a layout of your presentation in which all the steps are organized and explained.

It will provide you with backbone support in presenting the project in an organized and ordered way. This organization will help you remember all key points and give you confidence about what you are saying. You know its meaning.

Prepare a rough sketch of the words you are going to speak

It is just like writing a speech. The delivery of words plays an important role in convincing the audience. If you know how to play the game of words well, you will easily take the audience to your platform. Therefore, before speaking in front of a crowd, keep in mind that you will be judged based on the words you deliver.

So, prepare for speaking and know the meaning of every word you have included. It can prove your strength or your weakness. It all depends on your preparation.

A healthy discussion with your team

When you work with your team, the pressure of work is minimized, and the moral support of your team also encourages you to give your best. While presenting your project, make your team ready to collaborate with you; you can divide the presentation into chunks and share it with your team members asking them to explain that specific part.

Team collaboration encourages success step-wise with the best quality in a short time as the work is divided and you are not burdened. Have trust in your team and get unique ideas by having a healthy discussion with them. Show value to others' ideas by considering and appreciating them.

Prepare your team-mate on standby if there appears to be a need to get their services while presenting the project. They provide you support to answer some critical questions asked by the client if you have pre- planned with your team members . You should keep this in mind when you are talking about how to present a project.

Prepare a presentation on PowerPoint

Another effective way to present the project is to put your ideas on the slides and mention the most important content about them. You can use the images to clarify the concept of your presentation and its purpose, as the images also describe the stories behind them. The images you use for visual description should be very clear and easy to understand.

Several tools in a presentation can help you present your project in the form of image illustration. You can play these slides automatically by setting the time duration. Do practice over these slides after fixing the duration for playing the.

You can present your project not only in the form of words or images but also through videos or graphics. The message you want to convey should not be lengthy or complicated. It should be simple and perfectly visible. Video audio presentation can be of more advantage in this regard.

Create some humor for the audience

If you talk a lot and change slide after slide, this will cause boredom among the audience. Here, you need to engage the audience while conveying your serious message in such a way that it seems entertaining. You can relate the bullet points or images with funny day-to-day activities to create humor, or you can also add some funny pictures or illusions to make fun of during heavy, serious discussions.

You will indirectly and silently decently engage the audience. If you do so, you will not feel the need to ask or make a request to the people to listen to you. They will do so willingly . It is an art, and if you know how to do it without realizing the audience you are doing this intentionally, you are a successful speaker.

In this way you will easily grab the attention of the client of your audience, they will love to listen and understand you, and even they will wait and expect the next bouncer from your side.

Adopt a confident body language.

It is human nature that we feel hesitant when we address a crowd who is sitting to judge us and ready to argue with us when it is our first time. But slowly, you will learn to deal with such a situation.

No matter if you are a beginner, you do not need to get worried. Just stay confident that you have prepared your presentation and practiced as well, and you can answer every query raised by the audience.

Focus on your body language; avoid doing the things that reveal your nervousness, like pressing your hands and playing with a pen by producing the sound of a tick-tock. It looks so odd and leaves a bad impression on your audience.

Make sure you have presented all the aspects.

Keep a checklist with you on paper or a computer slide and check with it whether you have explained important parts of your project, your client must know about them, or one of them is left by mistake. If it is left, it is okay; make a turn and explain it in a way that it seems you did not explain it before to maintain the surprising effect of your project.

I will say again that practice is the key to making your project presentation successful and completed within the expected or allocated time limit.  It is important when you come up with the question of how to present a project.

Present everything without getting nervous. 

Project presentation can sometimes be a real headache, even for pros. However, when you are presenting your project presentation, you must explain everything you have prepared without getting nervous. 

It would be better to keep these steps in mind to make the most out of this experience:

  • You must keep your presentation concise, but don't forget to cover any of the essential points. 
  • When you are presenting your presentation, you can take a quick pause to gather your thoughts. Slowing your breathing will certainly calm your nerves. 
  • Take notes of what you will cover in your project presentation. It will help us to look more confident in the presentation room. 
  • Above all, practicing your project presentation more can also make you feel less nervous. For perfect results, it is always better to practice throughout the time. 

Answer the relevant questions

When you present your project, there will be many questions among the audience that are mostly related to the project type, but some of them will ask such questions just to confuse you or let your morals down. Here, you need to play the mind game; do not let these questions disturb you, but answer them with patience whether you know the answer or not.

If you do not answer, simply tell them you do not know about it but want to know and ask for an explanation in the sense to add up your knowledge. If these questions are shits just to disturb you, they will not be thrown towards you next time.

You must be prepared for your question-answer session during and after your project presentation. It is because your audience may ask you some difficult or tricky questions. Regardless of what you have been asked for, it is always important to take proper time and answer their questions with the information they are looking for. 

Wrap up with a project

After discussing every aspect of the project with the client in detail, answering the queries, and getting suggestions, you need to end the session by wrapping up the project presentation in the form of a summary and giving a short review. In this way, all important parts of the projects will be recalled and finalized.

Common mistakes to avoid in project presentations 

When presenting a project, avoiding common mistakes is essential for ensuring clarity, engagement, and effectiveness. So, here are the common mistakes that you must avoid in your project presentation:

  • Lack of Preparation

Inadequate project presentation can affect you in multiple ways. For example, you may stumble over your words during the presentation, lose your thought process while explaining some concepts, or even don’t have your project material ready to present. 

Effective preparation is key to a satisfied audience. Therefore, you should also focus on preparing your project presentation. The process involves researching your topic thoroughly, creating a structured outline, and practicing your presentation multiple times to build confidence and fluency. 

  • Information overloading

When it comes to presenting a project, people usually make the mistake of overwhelming their audience with the overload of information. They add excessive data, statistics, and technical details of the project that may be hard to digest for the audience. 

The best practice here is to focus on adding the most important and relevant information only to your project presentation. Additionally, you can also add some statistics to support your key points. The best practice to simplify complex or technical project information is adding visuals in your presentation. 

  • Not clearing your project purpose. 

Without clear objectives, your audience may leave the presentation unsure. It is because they don’t get what actions they should take, the scope of the project , or what they will get from the project. 

You should overcome this problem by stating the purpose of your project early on. Moreover, it would be better to outline what you want to achieve with this project and what others will get from it. 

  • Poorly designed visuals 

Visuals in your project presentation should complement your spoken words. The visuals in the presentation should not distract your audience from what you are saying. 

Remember that cluttered or confusing slides can lead to disengagement.

You must keep slides simple, with clear headings, bullet points, and visuals that reinforce your message. Use a consistent design template and appropriately designed visuals for improved engagement. 

  • Skipping the introduction 

An engaging introduction sets the tone for your presentation. It gives you an opportunity to capture the attention of your audience and increase it consistently.

For this, you have to craft a compelling opening, such as a relevant story, a surprising fact, or a provocative question. These practices will certainly help you to draw your audience in. 

  • Not defining the problem statement. 

Failing to clearly define the problem your project addresses can leave your audience wondering why the project is necessary. As a presenter, you must provide a concise and relatable problem statement early on. It should demonstrate the relevance and importance of your project. 

  • Poor storytelling 

Stories help make your presentation memorable and relatable. They add a human element to your content. Therefore, it would be better to incorporate relevant anecdotes, case studies, or real-world examples into your project presentation. These will help you to illustrate your points and connect with your audience emotionally.

  • Disorganized presentation structure 

A disorganized presentation structure can confuse. Even your audience will find it difficult to follow your thoughts. So, you must create logical sections with clear sections, transitions, and signposts. These will help you to guide your audience through your content seamlessly.

Final thoughts

If you are new to project management and do not know how to present a project to your client or the crowd of the audience, please do not be worried and panic at all. It is not a big deal. You can do it by maintaining your confidence level, organizing the order of steps you are going to discuss, practicing and being tricky about grabbing the attention of the audience.

We offer monthly and yearly subscriptions. Sign up for free, no credit card required.

project presentation questions

Based on 10.000+ reviews on

project presentation questions

Make a Gantt Chart Online Now

Start managing your projects efficiently & never struggle with complex tools again.

Ready to simplify your project management?

  • Contact sales

Start free trial

Project Presentations: How to Prepare and Deliver a Project Presentation

ProjectManager

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Project presentation on a dashboard

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

Click here to browse ProjectManager's free templates

Deliver your projects on time and under budget

Start planning your projects.

How To Deliver a Project Presentation Like a Pro

Gary Froniewski profile picture

Gary Froniewski

Use this guide to wow your audience with a project presentation that’s both engaging and effective..

Planning a project from beginning to end is already a huge endeavor, but what about presenting it to stakeholders or clients to get their support?

You have to be informative and engaging all while delivering your presentation as concisely as possible—that, or you risk losing the attention of your audience (and potentially their buy-in).

To that end, it’s imperative to cover the most valuable aspects of your project plan and do so in a way that resonates with your specific audience. Below we’ll share what an effective project presentation entails and outline a step-by-step process to delivering a creative, show stopping one of your own.

/ What is a project presentation?

A project presentation is a presentation designed to convey the details of a new project to stakeholders or clients. This includes information such as the goals of the project, the overall project plan, and the specific phases of the project. Effective project presentations are meant to be persuasive, informative, and engaging.

Steps for delivering a project presentation

Delivering a successful project presentation can be intimidating, but—with some preparation—it doesn’t have to be. Breaking the presentation down into its component parts to map out details and rehearse ahead of time will leave you feeling confident and ready when it’s time to step up to the podium.

Step #1: Set SMART goals

Setting SMART goals means setting goals that are Specific, Measurable, Attainable, Relevant, and Time-bound. In the context of project management, SMART goals will help you go beyond merely stating your final objective and instead outline how you’ll get there.

SMART goals infographic for the blog article "How To Deliver a Project Presentation Like a Pro"

For example, let’s say the aim of your project is to increase customer retention. That’s a worthy goal, but what actions will you take to achieve it? By how much do you want to increase retention? On what channels will this take place and over what timeframe?

Here’s how SMART goal setting can help answer some of these questions.

While increasing your customer retention is a worthy goal in and of itself, a SMART version of that goal would include more detail e.g., “Increasing customer retention through improvements to our website’s user experience.”

Making your goal measurable ensures you have key performance indicators (KPIs) that you’re tracking towards. This allows you to map all your actions back to increasing those KPIs which, if selected properly, will feed back into your now-specific goal.

Examples include:

Increasing website traffic by 30%

Achieving a 25% bounce rate

Attracting 500 email signups from home page calls to action

Making sure your goals are attainable is an important aspect of SMART goal setting as it ensures you’re working towards something you can actually achieve. This helps you better track progress along the way and avoids wasting time and effort on unrealistic objectives.

For instance, it’s much more attainable to say you will grow your website’s traffic 30% through user experience improvements than it is to say your website will become number one in your vertical or industry.

The first goal is a metric to track towards whereas the second goal is a pie in the sky ideal that may be possible but isn’t the most useful for goal setting.

Do your project goals ladder up to your organizational goals? This question is especially important if you’re seeking buy-in from internal stakeholders. You need to be able to demonstrate that what you’re doing will contribute to their interests and, more importantly, the business’ at large.

Revisiting our example, a time-bound goal would be to “increase website traffic by 30% year over year through user experience improvements, targeting a 3% uptick in traffic each month.”

This is a good SMART goal because it states what you’re trying to accomplish, how you’re going to do it, over what time frame, and it also builds in a micro goal to shoot for over the course of the overall project. This micro goal—if you notice—is also slightly more aggressive than simply dividing your yearly target by the number of months.

Give priority to important individual tasks within your project plan to be even more specific in your goal setting. This will give folks working on the project milestones to work towards and help them prioritize effectively.

Step #2: Lay out your project plan

Now that you’ve set SMART goals, the next step in presenting your project is to determine how you’ll lay out your project plan. This plan will take the form of the three main sections of your presentation:

Introduction and thesis statement

Conclusion and key takeaways

This will allow you to clearly communicate the overall goal of the project in the beginning, preferably with a hook that captivates your audience. Following this with a snapshot of your main points will let your audience move into the body of your presentation interested in what you have to say and aware of the key takeaways right from the beginning.

You’ll follow this with the bulk of the presentation dedicated to details e.g., micro goals, the project scope and methodology, milestones, deliverables, the schedule, and things like necessary resources and budget estimates.

Your conclusion will restate your main goal and also reoffer the key takeaways that encapsulate the most important and compelling parts of your presentation. If the goal is to earn stakeholder buy-in or approval from a client, this final step is crucial. You want your audience to leave with the sense they know exactly what you’re trying to do and what it will accomplish for them.

Utilize visual aids like charts, infographics, and even gifs throughout your presentation to support the key points and keep your audience engaged. Visuals are also a great way to add clarity and reinforce what you say verbally.

Step #3: Introduce cross-team dependencies

In a complex project, things often need to happen in a certain order to pave the way for subsequent tasks. One way to help determine the most optimal order is to map out your project’s critical dependencies. While there are various types of dependencies, we’ll focus on cross-team dependencies here.

A cross-team dependency is the relationship between work created by different functions that determines the order work tasks must be performed i.e., tasks that need to be completed for other tasks to become possible. Examples include developing and creating assets before they can be posted to social media channels or writing web copy prior to a site being published.

The reason this is important to be aware of from the outset is that it helps stakeholders better understand the project timeline, allows contributors to appropriately prioritize tasks, and establishes a dialogue between key players of the project before it gets started in earnest.

Ladder these cross-team dependent tasks back up to the SMART goals you set and align them within your project plan as well. This lets people know how their role, team, and department will work together to contribute to the success of the overall project.

Step #4: Review project phases

Having laid out your project plan and determined critical team dependencies, you can now review the phases of your project and map out how you’ll cover them in your presentation.

These phases include the following:

Initiating: The bulk of your work so far has been in the project initiation phase, including determining SMART goals and identifying dependencies. This also refers to details like project scope and clarifying budget and time constraints.

Planning: The planning phase covers the “how” of your project. As part of your presentation it’s important to outline project milestones, a proposed project timeline, and when and how stakeholders will communicate during the project.

Executing: This phase covers how your project will be executed e.g., ongoing costs, incorporating feedback, and communicating with team members. This is where tools like a Gantt chart come in handy (which we’ll cover shortly).

Closing: This is when you’ll track and report results then conduct an after-action assessment to see how your project performed against your goals. This phase will likely receive the least amount of time during your presentation.

It’s not necessary to cover each of these phases explicitly as part of your presentation, but it is important to discuss the elements that will help clarify details, answer questions, and relay information that’s relevant to your audience.

Focus on the Initiating and Planning phases of your project during the presentation. Also be prepared to answer questions around the Executing phase, which we’ll cover below.

Step #5: Leave time for Q&A

Lastly, make sure to leave time for questions from your audience at the end of your presentation. You’ll have covered a lot of key details, and—while the way you’ve laid out the presentation ensures you shared everything relevant (right?)—there will likely still be clarifying questions.

Try to anticipate these questions and have answers prepared or at least be ready to address them with next steps you’ll take to determine the answers. If you’ve done a good job, people will be excited to engage with you on these details.

Make a bulleted list of potential questions and answers which you can break up by phase of the project or by stakeholder/team. Have these ready during your presentation and make sure to note new questions that arise for follow-up.

Creative ways to present a project

Just as important as the content of your presentation—perhaps even more so—is the way you present it. Here are some of the more creative and effective ways to visualize your project presentation.

Gantt chart

A Gantt chart is a type of bar chart that helps visualize a project schedule, including elements like dependencies, the current status of the schedule, and how task timelines overlap with one another. Activities are listed in a column on the left side of the chart and along the top of the chart is a suitable time frame for completion [ 1 ] .

While this is perhaps the most recognized way to display a project timeline, you may or may not have all the elements ready by the time your presentation is set to occur. If you do, however, this is an informative and visually appealing way to relay your project plan.

Screenshot of Gantt chart from Instagantt for the blog article "How To Deliver a Project Presentation Like a Pro"

An example of a Gantt chart from Instagantt ( Source )

A simple and elegant approach to slide deck creation is using Guy Kawasaki’s 10/20/30 approach i.e., 10 slides over 20 minutes with a font that’s at least 30 points [ 2 ] . This method ensures you’re not overloading your audience with information while presenting it in a way that’s easy to view and understand. Make sure to leverage visuals to support your text as well.

Presentation software

Lastly, presentation software is an excellent option to consider especially if your presentation will be delivered remotely. Many solutions include tools to pin the presenter’s camera, present content of any type, or highlight and draw attention to on-screen elements in real time.

Many presentation tools also feature practice modes which allow you to rehearse your presentation ahead of time, recording and timing the result for review. This is especially important if you’re speaking in front of a large group or have a lot of information to cover in a short amount of time. 

Screenshot of presentation software from Reactiv SUITE for the blog article "How To Deliver a Project Presentation Like a Pro"

An example of presentation software from Reactiv SUITE ( Source )

Capterra tools & tips: Putting it all together to deliver a stellar project presentation

Project presentation steps infographic for the blog article "How To Deliver a Project Presentation Like a Pro"

Following these five steps and choosing an engaging presentation method that works for you will nearly guarantee that your project presentation is well received by your stakeholders or clients. Armed with the actionable tips at the end of each step to get you started, you’re now poised to create and deliver a project presentation that’s sure to earn you the buy-in you need.

Interested to learn more about how to project manage like a pro? Visit the Capterra blog regularly for new content or get started here:

What Is Agile Project Management? An Expert Guide

Top 7 Project Management Tools To Unlock Time and Efficiency in 2022

How To Build and Implement a Project Transparency Plan in 4 Simple Steps

Note: The screenshots of applications included in this article are examples to show a feature in context and are not intended as endorsements or recommendations.

What is a Gantt Chart? , Gantt

The 10/20/30 Rule of PowerPoint , Guy Kawasaki

Was this article helpful?

About the author.

Gary Froniewski profile picture

Gary Froniewski is a Content Writer at Capterra, covering all things digital marketing, with a focus on emerging trends in experiential marketing. A recipient of multiple AMD Spotlight Awards for flagship product launch campaigns, he has a wealth of experience creating compelling copy to support Fortune 500 companies and small businesses alike. In his spare time he loves to enjoy food experiences, play tennis and disc golf, and explore nature in his home base of Austin, TX.

Related Reading

4 risk management strategies for successful project execution, having a pmo makes it twice as likely you'll deliver fully successful projects, 6 top-rated free project planning software, 5 top-rated project management software for engineering teams, what is a raid log and why should you use one, what are stakeholders in project management a comprehensive guide, 6 steps to building a business case for project management software, a guide to parametric estimating: make project planning easy, what is loe in project management what you need to know.

La Fabbrica della Realtà – Excellence in Communication Skills & Business Storytelling

The 16 questions you must answer when you prepare a talk or a presentation

project presentation questions

A guide for entrepreneurs and freelancers

In a summit with another 100 speakers it’s hard to get noticed.  You need to stand out  in a world where conferences are multiplying like crazy, time slots are becoming increasingly short and programs are more and more crammed with talks.

Occasionally you see a unicorn , a great presenter, with a great story and powerful visuals. Oftentimes you linger in the gray zone of the competent, well informed, content rich, but  not so good presenters.

Two approaches

In my opinion there are just  two ways of approaching a presentation.

You could  do your best and hope to get better with time.  Your competition may be as good as you, worse than you or way better. You start from your level and by learning one small thing at each conference you  may  get better in time. Your competition may be on a similar journey and reach and overtake your level at any time.

Either that or  you could study really hard.  This is where it gets interesting for me and where  I can provide you with a ton of value.

Oh, did you just  disconnect  when you read the words “study really hard”?  Yes, you’re busy.  Yes, you may even have some nice presentation books somewhere at home or at the office. You may have been reading some Godin , some Presentation Zen , you may know that Nancy Duarte  exists (and kicks ass). You may even know of this or that coach, of a good webinar. But  you just haven’t got the time for all that.  Right: you need to focus on  product, team, growth.  You need to find investors.  No time to improve your presentation skills.

I  sell courses  so I will tell you that  the best thing you can do is train . But I sense that maybe you would prefer to have something quick and dirty. Maybe a  checklist  that you can go through.

All right: just because you’re so nice, here is  a list of 16 questions that you can ask yourself to make it look like you studied really hard.  Yes, it’s called  cheating , and I’m your  partner in crime  today.

That feeling

Before we go to the 16 questions, allow me to go visit your mind for a second. You and I need to look together at  what happens in your brain when you get the news that you are going to be presenting.

Ready? The first thing that happens has  nothing to do with business.  You are a serious, talented professional, but you are still a human being. This is why at the beginning of your presentation process there is a feeling. A feeling that you know all too well. It can be summarized with the same “Oh, shit!” that you used to say to yourself  when your teacher called you to speak in front of class.

Yes, even though you are a grown up now, you still feel like you have been called by the teacher. Even if a meeting with X Fund or talking a Y Conference is a great opportunity, you still fear it and – instinctively – resist it. That’s fine. Let’s embrace the fear and move on.

What to talk about

When this first sensation subsides you are tasked with  resolving an initial conflict:

  • on one hand as an business person  you know exactly what you want to pitch : your latest product, your offering, your strategy, the way of the future!
  • on the other hand you remember the last time that you were in the audience when someone was just pitching/pitching/pitching.  You don’t want to bore the eyeballs out of the orbits of our audience.

Now you know that you need to find an angle, you need to figure out: “what am I gonna talk about?”

This usually leads to desperation and hope that – while showering the day before the talk – you will get some sort of insight about what to talk about.

It’s doesn’t need to be that way. Whenever you need to give a presentation  all you need is this process made of 16 questions. Once you answer them you are all set to give your presentation.

1. Who is my audience?

Think long and hard about your audience.  If you don’t know them well and they are a limited number spend some time researching information about them. If the audience will be comprised of many people create a “persona” of the typical audience member. Try to understand  what are their stakes.  Why are they invited to the meeting? What are they trying to get from the day?

Yes. I am saying that you should, first of all,  think like an audience member.  Think about what an audience member would want to receive from a speaker.

Chances are  the outcome that they are looking for is not even remotely connected to your goals.  This is why you have a  lot of work to do . But at least now you know in what direction you should work.

Aligning with the goals of your audience may seem counter-intuitive.  But it will help you find a way to package your pitch in such a way that it does not look like a pitch.

Your job is to  repackage your content,  your ideas and your presentation  in order for it to meet both your goals and the goals of your audience.  You will need to compromise on the amount of sales speak that you use. And – probably – you will need to find some new, different topic to talk about that will peak the interest of your audience. This  new topic will allow you , at the appropriate moment,  to shine a light on your product and deliver the pitch.

How do you do that? Let’s get on with the questions to figure it out.

2. What is my audience expecting from me?

Are they even expecting you?  Do they even know who you are? Are you the highlight of the event and everyone knows you or are you a peripheral part of a bigger picture.

If your audience has expectations you should now define them and make sure to meet them.  If your audience has no expectation then its your chance to define them:  the good news is that you can surprise your audience if no expectation is set.

If your audience is  expecting you to be a boring corporate drone you could surprise them  (and get their benevolence and attention) by giving a short, engaging and fun talk.

If your audience is expecting a  dry pitch  you could tell them a  transformative story  rich of useful data and practical takeaways.

If your audience is expecting you to make their day, then you need to work really hard to align your presentation to their expectations.

3. What am I expecting from my audience? What are my desired outcomes?

If you’re there is not just to please an audience:  you surely have an outcome in mind.  Maybe you want your idea to spread or, more often, you need to sell yourself, your services or a product of yours.

If this is compatible with what the audience expects from you, go ahead and introduce those sales and self promotional elements in your presentation.

But  caveat emptor,  if your audience will react negatively to any pitch or sale tactic why don’t you use this occasion to establish a rapport that you will exploit at a later stage?

Sometimes the best way to sell is not to sell at all:  start by  earning the trust, attention and loyalty of the audience.  You can end your presentation on a  call to action  that is only loosely related to your desired outcome. If you want them to buy your product why don’t you offer to send them your ebook in exchange of their email address? If you already have their contacts why don’t you  leave them wanting more of you:  the first meeting has been about education, in the next one you will have more of your pitch.

4. What language and visual style is my audience expecting?

You know your audience better and you have established what they want from you, and you from them. Now it’s time to define what language and visual style you should use to best communicate with them.

Do you know their lingo?  Can you integrate in your language some elements that are familiar to them? Do you want to – strategically – sound distant from their world by using a different vocabulary?

There are many possible strategies: it’s important that you think about  your talk as a unit, made of different components.  The components are: your style, your language, your slides. These should meld together in a coherent way.

If you are going to be presenting with the help of slides take a moment to imagine  what visual style will look best in the eyes of your audience.  The presentation is about you/your product, but is for them.

Try to  look at your material with their eyes and ears.  Align not only with their expectations about content, but also with their visual expectations.

5. What is my core message?

Defining the core message should be easier now that you know what your audience wants: it must include something coming from your knowledge and experience. This “something” should be  useful for your audience to reach their goal and also for you to reach your desired outcome.

Try to remember some of the last talks and presentations you listened to. You probably can  define them with very short sentences  like: Dana presented the Q1 forecast that does not look as bad as everyone expected. Or Larry, the expert in email marketing, talked about the importance of drip campaigns.

These are core message:  you should be able to write yours down in a simple and short sentence.

Take your time to brainstorm possible core messages. After listening to your talk, they are the one thing that your audience will remember.

6. Why is this core message interesting for my audience?

If you brainstormed core messages, chances are you now have  more than one.  How do you narrow down to the one core message your are going to provide in your presentation?

Look at the core messages you have. You probably have a bunch of core messages that are  perfectly aligned with your desired outcome but don’t look so appealing to your audience.  And you could also have a number of core messages that are  exactly what your audience expects, but that don’t allow you enough maneuvering space to include your pitch.

Your way is in the middle of those two groups.  Look for the core messages that align with both your outcomes and the goals of your audience.  But if you fail to find one, go for the one that better meets the expectations of your  audience.

This is the safe bet when it comes to the core message of your talk.

7. What is the best medium for my core message to come through?

Does your audience really want a PowerPoint presentation   from you?  Would you be better off by talking without the help of slides and, maybe, providing a short memo to the attendees?

Whenever it’s allowed by the “etiquette” of your target audience, think about  talking without slides  or using just 2 or 3 slides that help you make a specific point.

You could also have just a few slides with the main topics of your speech, that set the pace for the different sections of your talk.

Don’t default to making a slide show.

8. What gifts can I give?

I am not talking about materials objects or even discounts or coupons. But more important things like tips, techniques and actionable to-do’s. Stuff that remains with the audience, that your audience can repeat every day.

What I am saying is: your talk happens, and then?

Well if your core message was strong it could be remembered. But wouldn’t it be better if your audience  changed their behavior integrating some of your knowledge and ideas in their daily lives?

Do you think it’s far fetched? At the end of most presentations you can provide  something actionable.  This works not only to fixate the presentation in the memory of your audience, but also serves as a nudge to  change their everyday habits.

I am sure that we all have a book we can suggest, a useful practical shortcut, a theory that can be put into practice following steps 1 through 5.

Give gifts: you’ll be remembered.

9. How many slides?

You should not have more than  1 slide per minute of talk , unless you are a super skillful presenter and your visuals kick some serious ass. So a 15 minutes presentation should average 15 slides where you have around 60 seconds per slide.

You can occasionally break this rule, but at the beginning of your public speaking career try to err on the safe side and  go for less slides.

10. How much text?

If you are going to present a deck make sure to have the  least possible amount of text.  Follow these rules:

Optimize text for whoever is sitting in the last row:  text size should be 30 points minimum, anything smaller will be unreadable in many settings so avoid small text. If your font looks huge on your computer, then you have achieved the right size for a projected presentation.

No lists:  each concept should have its own slide. And don’t ever use a bullet point. Those are  banned.  Right!?

Only in case you are preparing a handout that you are not going to display on screen, go for longer text.

11. What template should I use?

My suggestion for you is to start from scratch as many times as possible.  Drop the defaults.  Kick the logos off the slides and focus on your message.

Would it come through better with beautiful typography or great images? Can you draw? Do you have illustrations ready?  Look at your assets but don’t let you get locked in by any predefined template.

One word of advice: once you choose a template, stick to it.

12. What visuals should I use?

Only use the  visuals that will have the best possible impact with your audience.  Think about what they like, what they would appreciate, what they are familiar with.

Your taste should be put to use to decorate your house, not your slides. Remember:  your presentation may be about you, but is for your audience.

13. Should I rehearse?

Yes! Nobody is great at a presentation that has not been rehearsed.  And you will not loose your spontaneity if you spend some time acting out your presentation.

If you can, record your trials and listen to them to optimize your output.

14. Should I memorize my talk?

Not necessarily. But you should have the  sequence clear in your memory.

You should always know by heart what slide comes next, how to transition to it.  Memorize the key “junctions” of your discourse.  This will also boost your confidence on stage and allow to present without slides in case something technical goes wrong.

15. How much time should I devote to the task overall?

You should allot time for:

  • thinking  through your presentation;
  • structuring  it;
  • designing  it;
  • rehearsing  it.

This means that you have to  start way in advance , much earlier than you think. Only if you will be presenting current data that would become stale, you are allowed to put together your materials closer your deadline.

16. How should I plan for all this?

Now its time to start working. Put the conference dates on your calendar and  plan the time you need to think, structure, design and rehearse your presentation.  Make sure to budget the time according to your abilities. Don’t overestimate your ability to prepare  everything at the last minute.

Going from fear to a successful presentation can require time, but is a wonderful journey that will have you sweating on structure and story, have you impersonate your audience and align your goals with theirs. In the process you will better understand them, and your self as well.

Let me end on a high note: the fact that  you are addressing the problem of becoming a better presenter is already sign that you can become one.  The fact that you are reading this article gives me great promise in your growth. You see, 99% of your peers and colleagues don’t even think that presentations can be a great way to communicate, engage, inform and move to action. You do and you have an  advantage over them.

Pin It on Pinterest

ELB-Learning_Logo_ColorRGB-3

  • Lectora Resources
  • Storyline Resources
  • Captivate Resources
  • PowerPoint Resources
  • Gamification
  • Video-Based Practice
  • Virtual Reality
  • Learning Management
  • Staff Augmentation
  • Webinar Recaps
  • Newsletter Signup
  • ELB Learning Home

project presentation questions

8 Questions to Answer for Impressive PowerPoint Presentations

by ELB Guest Author | Feb 1, 2017

project presentation questions

Before I developed a huge passion for presentations and visual communications, I worked as an instructional designer for telecommunications courseware. We had to work with SMEs, usually engineers, to pick their brains to help them structure and put on paper all the knowledge required by technicians in the field. That was not always an easy task, but luckily, we could rely on various processes to help us.

When I started my business as a presentation professional, I realized that designing and developing effective, impactful, and impressive PowerPoint presentations was easier when I applied basics I had used in instructional design. Doing so may take some more time at the beginning, but in the end, it made me save a LOT of development time!

So here is my list of 8 essential questions, or as I also call it, my wheel to better presentations.

project presentation questions

1. What’s the presentation purpose?

In other words, what goal are you pursuing with your presentation?

Training? If you are training a group of people on how to give better online support to your customers, you can start thinking about actuals problems or complaints you have and what type of information could bridge that gap.

Information? Your boss might be asking to have a status report on a specific project. That means you will need to gather important details, such as budget used, project delayed or on time, or any specific roadblocks you had or are expecting.

Selling? If you are expected to sell the company products or services to new customers, you will need relevant information about them, such as what problem they solve, how do they compare to competition, or what added value they have.

2. What message do you want to convey?

Whatever the type of presentation you are doing, start with the end in mind! If you decide what is your core message right from the start, or what are the key elements of your talk, it will make it easier to chose every piece of content required to help people understand and remember your message. This question is usually the one I come back to the most to decide between “need to have” and “nice to know.”

This question will help you start outlining what elements you should discuss in your presentation. Put everything on paper, cue cards, or Post-Its first, so you are not tempted to think about “how it will look” just now. Going back to pen & paper has saved me a lot of time for all projects I worked on, because it was an easy way to sequence and/or reorder my content ideas and test if it made sense.

3. Who is the target audience?

That question will help you decide on the level of details and type of language you will use during your presentation. For example, if you are presenting to executives and managers, they are usually a busy group of people that know the high-level details of everything but could not care about the various individual tasks required to get there. And if you are speaking at a conference, you will often have a very varied group of people in front of you, in terms of level of proficiency for your subject, but with high expectations in regards to details or how-to.

The more you know about the people you will be presenting to, the better. Always keep in mind what are the expectations of people attending your presentation. Example? If you were told they are freaking out about budgets, don’t start talking about what resources are missing first! Address the money matters first and then get to the fact that you are over predictions because you lack resources and you had to pay overtime.

4. How much time do you have?

Preparing a presentation for 30 minutes or 2 hours will not require the same level of detail. The rule of thumb we used when designing courses was to have content for 75% of the allotted time. Doing so gives extra time for questions or delays often experienced when Murphy’s Law kicks in!

If you took the time to answer previous questions, you should already have an idea of what topics will be covered. The time you have to present will only impact the level of details of each topic, not the number of topics you will cover.

5. What type of environment will you be presenting in?

If you know ahead of time about the size of the room, the lighting conditions, the number of people that will attend, how they will be seated, and how far away from the screen they will be, then you will be able to make better design choices. Examples? The larger the room, the more you will need to think about font size. If you have a lot of windows/natural lighting, you will be better with a presentation with light background so colors don’t look they are washed out.

When people can’t read because fonts are too small, or that contrast between text and background is bad, they are not focusing on what you have to say and it hurts your performance.

6. What type of presenter?

This question is not always required, especially if you are designing your own presentations. When designing for others, we need to consider if they are familiar with using a remote, or Presenter View, before building content with that use in mind. But for your own presentations, it might be useful to think if you need anything else during your presentation, such as a flipchart, Sharpies, or any props used for exercises or interaction with the audience.

7. Questions the audience might ask?

Planning for potential questions ahead of time will help you impress the crowd. Why? Because you will have planned additional supporting material, such as more precise data for a project or a detailed break-down of expenses. You might think this is a waste of time. But how much can this extra time bring you back in terms or recognition, credibility, or even extra sales? You will never know until you try. ☺

8. What existing content do you have?

And finally, taking time to evaluate what existing content you already have (such as other presentation files, digital content, photos or videos) will save you a ton of time. When you can reuse content, it means you don’t have to recreate it all. But when reusing content, do take time to adapt the look to your actual presentation template! Copy/pasting content from various places without adaptation makes you look sloppy and unprofessional.

Many people might argue that this list of questions takes too much of their time. But I can guarantee that doing this type of preparation will actually save you some time when you get to the content creation step. You will have a better idea of what you will talk about and how you can best sequence it to tell “your story.” You might even have more ideas of how you can make your content more visual and move away from bullet points and walls of text. THAT will impress your audience, for sure!

project presentation questions

Related Posts

How to Use AI to Add Pages in Lectora Online

© 2023 ELB Learning. All rights reserved.  |   Terms of Use   |   Privacy Policy

Cart

  • SUGGESTED TOPICS
  • The Magazine
  • Newsletters
  • Managing Yourself
  • Managing Teams
  • Work-life Balance
  • The Big Idea
  • Data & Visuals
  • Reading Lists
  • Case Selections
  • HBR Learning
  • Topic Feeds
  • Account Settings
  • Email Preferences

How to Nail the Q&A After Your Presentation

  • Caroline Webb

project presentation questions

You can’t rehearse it, but you can be prepared.

When preparing to give a presentation, most professionals focus their energy on the main portion of their talk — their key messages, slides, and takeaways. And far too few people think through how you’ll answer questions at the end of the presentation can be a big mistake. If you’re worried about how to hand the Q&A, there are several things you can do. Change your mindset. Rather than dreading this part of the talk, develop an appreciation for the conversation. It’s a good thing that people have follow-up questions and want to further engage with your content. Beforehand, think through the types of questions audience members might ask. Put yourself in your shoes and ask yourself what concerns they might have about how your message impacts their job. Then, when you’re asked a question, especially one that might be contentious, start your answer by focusing on where you and the person asking it agree. This makes the person feel seen and connected to you. And if you’re asked a question out of left field, be curious. Ask follow-up questions that help you understand what they’re getting at and where they’re coming from.

If you’re not a huge fan of public speaking , you’re in good company. It’s such a widely shared source of anxiety that when psychologists want to induce unpleasant stress in a person for experimental purposes, they often use a public speaking task called the Trier Social Stress Test . The test requires people to give a talk and do sums in front of a panel of impassive listeners, and it reliably generates stress markers such as a faster heart rate, raised cortisol levels, and “enhanced skin conductance,” which is the polite way of saying sweaty palms.

project presentation questions

  • Caroline Webb  is the author of  How to Have a Good Day: Harness the Power of Behavioral Science to Transform Your Working Life .  She is also CEO of coaching firm  Sevenshift , and a Senior Adviser to McKinsey & Company. Follow her on Twitter  @caroline_webb_ ,  Facebook , or  Google + .

Partner Center

10-Minute Presentation Ideas – Questions and Answers

project presentation questions

I have to give a 10-minute interview presentation. The topic is how I would manage and develop my territory. How many slides should there be? – Angela

The format I would suggest – probably 7 slides/ pages 1. Title slide with name – introduction 2. Outline the problem that you are trying to solve 3. Solution 1 4. Solution 2 5. Solution 3 6. Outline the benefits of these solutions

7. Wrap up and summarise the three key points

Make sure that you rehearse it well. With thanks to Doctor

I have to do a presentation with the title: “What Practical Steps Do You Take to Solve a Problem?” I just want some help as I am new to this. – Richard

There are a few steps to solving any problem. The first is identifying what the problem is. For example, the problem might be “We keeping running out of printer ink.” Then you need to look at what is causing this. Maybe the ink is not being delivered, or people don’t order the ink until it has already run out. Evaluate the evidence. The person ordering may claim they order in time, but if you look at the records, they might be reacting rather than anticipating the problem. Look at the possible answers to the solution; how can you change it? It might be possible to keep a replacement in stock, or automate the ordering process. Look at the pros and cons of each. With thanks to Giblets

I have a presentation on how children learn through play. Should I get the panel to do a quick play task as an example/ ice breaker? Or should I go straight into the presentation? – Prometheus The idea of giving a presentation through the ice breaker is a very good one. A Chinese proverb states: Tell me, I’ll forget Show me, I’ll remember Involve me, I’ll understand In this case, I think that the ice breaker will be very effective. With thanks to Doctor

I have a second interview for a position that I really want. I decided to print a PowerPoint presentation and bind it, but I am worried that I won’t stand out. I feel with such a small audience (about five people) I should keep the attention on me and not the PowerPoint slides. Any thoughts? – Babs You are quite right to print out your presentation. This will mean that you go straight in to making a memorable performance rather than fiddling with the projector. First impressions work and your first impression will be professional. If you want an edge, print the presentation on high-grade paper. It’s a small touch, but the difference between candidates is often decided on small things. With thanks to Doctor

I have a second interview on Friday where I have to give a presentation. The topic is “What I Can Bring to the Role”. I’ve got an idea of what I want to say, but I have no idea how I’m going to make it last 10 minutes! – Anon You would be amazed how quickly ten minutes can go. Once you have your structure right, start to time yourself speaking it out loud. You will soon see how much time you will need. I would suggest that you get some third-party validation about your strengths. This could come from job reviews, 360 degree feedback, references, customer letters, thank you emails, school reports, etc. With thanks to Doctor

I have to do a presentation for a Regional Training Manager’s position. I am on one side of the country and they are on the other; we will be doing the interview by video conference and I am unsure of how the visuals will be seen on video. – Skyelar

My experience is that visuals are really important by video conference. The real trick is to make the visuals large and simple. On video conferences the secret is preparation. Send printed copies of your slides several days in advance. You can also email the slides a day or two before. That way you don’t have to worry so much about what will display on the screen. With thanks to Doctor

I have an interview in which I have to present Art and Design teaching and learning materials. I can use a laptop, PowerPoint and projector if I wish. Do you have any suggestions that might be helpful? – Richard

I suggest that you look at three main topics for your presentation. Have you already worked in art and design? If you have then it may be useful to show some of your students’ work and maybe some feedback from your students. Third-party endorsement can be really useful. The most important thing is not to spend all of your time on your slides. It is the rehearsal that will make all of the difference. Read your script out loud at least four times, at least once in front of a real audience. If you can learn it word for word so much the better. With thanks to Doctor

I have to give a presentation for a prospective job opportunity. There are two questions I need to answer in this presentation: why I chose to apply for the job and why I am an ideal candidate. There are a lot of other candidates and I feel I need a hook that the panel will remember. – Guest

As much as possible, use real-life examples of why you are ideal, e.g. “At my last company I had this challenge, which I imagine you have too. The way I dealt with this was X, and the result was Y.” You are quoting experience, showing you understand their business, and sharing your knowledge… all good things. With thanks to David

I have an interview presentation on how I will bring the post forward in the first 6 months! The post is a complaints and communications officer. I haven’t really got any ideas on where to start with this. Any advice would be appreciated!!! – Tor One idea – Use the rule of three. Sketch out the three key things that you think they are looking for and find ways to illustrate these. Present past examples of how you have achieved these in other jobs. This will get the presentation back on to your strengths. If you can, use feedback from other people on your performance. With thanks to Doctor

I am going for a job as a trainer. Given the role, I want the audience to learn something from me. – Emma

I would suggest that you pick a topic that you are passionate about – ideally one related to work. A good example would be “my most successful project” or “my most successful training group”.

With thanks to Doctor

I have an interview presentation for a business sales position. I don’t have a clue where to start, what should it look like or what the content should be. – Ngighg

I would suggest that you simply present your best ever or proudest sale. Show the customer problem, and how you overcame the problem. The real challenge is to present feedback from the customer (like a reference letter) about what a great sales person you are. If possible, hand round the reference letter. The real key once you have everything together is to rehearse. With thanks to Doctor

I have a presentation on my leadership style for a position in my company. Any advice would be helpful. – Redcall

You could get feedback from your boss, colleagues or people who work for you. It is much more powerful to say, “My colleagues describe me as good at dealing with difficult situations,” than it is to say “I am a good manager.” If you can, give some examples of situations when you have demonstrated leadership. With thanks to Doctor

I have a second interview with a large advertising company and I have to present on why I am right for the role. I have never done a presentation before and do not know where to start. Could someone help me? – Sarah

My advice is to read the job application form and the company’s website and see what kind of qualities they are looking for. Usually in their company description or job description they will have words like dynamic, honest etc. Try and use these in your presentation and bring up your experience as well. With thanks to Giblets

My presentation has to be based on 3 successes and one failure. I’m going to concentrate on job-related issues. Does anyone have any tips on how to pitch this? Also, any views on what order I should do each item? – Guest

The best way to present a failure is to have failed because of one of your strengths (e.g. I was so determined to get the job done on time that we went over budget). Effectively talk about the failure more as a trade-off. Also, don’t use the failure as the last item. It should go in the middle. People will remember the first and the last items, but not the ones in the middle. With thanks to Doctor

I have to prepare a presentation on “What skills I will bring to the job”. I know what my skills are, I just don’t know how to start. – Josephine

The best approach would be to list the three best skills you have. Then try to find a way to illustrate these skills. Try to get some feedback from other colleagues about what these skills are. It always sounds much better if you say “other people say that my key skills are… ” rather than “my key skills are…” With thanks to Doctor

Recommended Pages

project presentation questions

I have a presentation about ‘Matching pedagogy with technology’ How can I start my presentation and how I will end it ?

I appreciate any help from you

Kind regards

I have to prepare for a 10 minutes presentation as a part of the job interview.And the topic will be,”Where do you see Radiology Nursing in 5 years with the growing service”I have loads of ideas but I don’t Know where to start.PLEASE HELP!

fluffy chicks

  • All Templates
  • Persuasive Speech Topics
  • Informative
  • Architecture
  • Celebration
  • Educational
  • Engineering
  • Food and Drink
  • Subtle Waves Template
  • Business world map
  • Filmstrip with Countdown
  • Blue Bubbles
  • Corporate 2
  • Vector flowers template
  • Editable PowerPoint newspapers
  • Hands Template
  • Red blood cells slide
  • Circles Template on white
  • Maps of America
  • Light Streaks Business Template
  • Zen stones template
  • Heartbeat Template
  • Web icons template

90 Questions to Ask After a Presentation

Have you ever found yourself mulling over a presentation, wishing you had a treasure trove of questions to uncover the speaker’s insights and wisdom fully?

The right question isn’t just a follow-up; it’s a key that unlocks a deeper connection with the topic. This guide is designed to arm you with a curated collection of inquiries that will enhance your understanding, invite valuable discourse, and help you to apply what you’ve learned.

Let’s dive into the art of the post-presentation conversation and transform every ending slide into an opportunity for continued learning and engagement.

Table of Contents

Clarifying Understanding

  • Could you elaborate on the main thesis of your presentation?
  • What inspired the topic of your presentation?
  • Can you summarize the key points you’d like us to take away?
  • Is there an aspect of your presentation you think deserves deeper understanding?
  • How does your presentation relate to current trends or issues in the field?
  • Were there any counterarguments or challenges to your points that you didn’t mention?
  • In what way does your presentation build on or differ from existing research?
  • Could you clarify the methodology behind your study or findings?
  • How would you explain the significance of your findings to a layman?
  • Is there a particular slide or section you can revisit for further clarification?
  • Could you give an example that illustrates your point about [specific detail]?
  • What were the assumptions underlying your analysis or argument?
  • How do definitions used in your presentation compare to industry-standard ones?
  • Can you clarify the statistical significance of your data?
  • Where might we find more information on this topic if we wish to understand it better?

Digging Deeper into Content

  • Can you expand on how your findings compare to similar studies?
  • How might emerging technologies impact the relevance of your findings in the future?
  • Are there ethical considerations linked to your presentation topic?
  • What are the limitations of your research, and how can they be addressed in the future?
  • How can your research be applied in other fields or industries?
  • In what ways do your findings challenge conventional wisdom?
  • Could you walk us through the process of how you collected your data?
  • How would different theoretical frameworks affect the interpretation of your results?
  • What unanswered questions remain after your presentation?
  • How do you expect the discussion on this topic to evolve in the next five years?
  • What are the implications of your findings for policy or practice?
  • How does cultural context play into the outcomes of your research?
  • Can you discuss any relevant case studies that connect to your presentation?
  • What follow-up research would you recommend based on your work?
  • In your research, what was the most surprising discovery you made?

Gathering Practical Applications

  • How can we apply your research findings in our everyday work?
  • What steps can organizations take to implement your recommendations?
  • Can you suggest tools or resources for applying the insights from your presentation?
  • How might your research influence day-to-day decision-making?
  • Could you provide a real-world example where your findings have been put into practice?
  • What are the short-term and long-term benefits of applying your findings?
  • Who stands to benefit most from the practical applications of your research?
  • Are there certain industries or sectors where your findings are particularly relevant?
  • How will applying your findings change existing systems or processes?
  • What are some common obstacles to implementing your research, and how can they be overcome?
  • How do you recommend staying up-to-date on applications in your research area?
  • Can you suggest partner organizations or groups that are working on applying these concepts?
  • What measures can be put in place to evaluate the efficacy of applying your research?
  • How do you foresee your findings impacting future innovations?
  • What action can individuals take to support the practical application of your research?

Providing Constructive Feedback

  • I found [specific point] very compelling; have you considered expanding on this?
  • Your presentation makes a strong case for [topic]; how could it be enhanced with additional data?
  • I noticed [aspect] during your presentation; could this be a point for further refinement?
  • The visual aids were helpful; have you thought about using more interactive elements?
  • The section on [specific area] was very informative; how can it be made more accessible for beginners in the field?
  • In terms of delivery, would you be open to exploring other formats for your presentation?
  • Your research draws important conclusions; how else might you support them?
  • The pacing of your presentation was effective; could you use a similar approach to emphasize other key points?
  • Given the complexity of your topic, have you considered a follow-up session or workshop?
  • What additional resources or readings would you recommend to enhance our understanding of your topic?
  • Your narrative was engaging; might there be a way to incorporate more storytelling?
  • How might audience participation be facilitated in future presentations to enhance understanding?
  • Were there alternative viewpoints you debated including in your presentation?
  • How did you decide on the structure of your presentation, and what could be changed to improve it?
  • Is there a component of your research that you feel requires more visibility or discussion?

Fostering Engagement and Discussion

  • What questions do you have for the audience that might help further the discussion?
  • How can the audience keep the conversation going outside of this presentation?
  • Are there forums or networks where this topic is actively discussed?
  • Could you propose a thought experiment or hypothetical scenario for us to consider?
  • How can we encourage more interdisciplinary dialogue on this subject?
  • What common misconceptions should we address to clear up understanding?
  • In your opinion, what are the most controversial aspects of your topic?
  • How can we contribute to the body of research or thought around this subject?
  • What role can non-experts play in the discussion of these findings?
  • Can you suggest a way to create a community or collective around this area of research?
  • How would you like to see this information shared or disseminated?
  • What would be an ideal outcome of the discussions that stem from this presentation?
  • Are there collaborative projects or initiatives we could start as a result of your findings?
  • Would you be interested in hosting a series of discussions to delve deeper into certain aspects?
  • How do you suggest we handle differing opinions or debates that arise from your topic?

Exploring Next Steps and Actions

  • Based on your research, what should be our immediate action?
  • What are the first steps to be taken for those who want to delve deeper into this topic?
  • Who should be contacted or involved in further development of this topic?
  • Are there upcoming events or conferences where this topic will be featured?
  • What can we do as individuals to further the research or findings you presented?
  • How can we best track the progress and development in this area?
  • What practical steps would you recommend for a follow-up study or project?
  • Could you outline potential obstacles we might face in advancing this topic and how to overcome them?
  • Are there policy changes or advocacy needed to move this conversation forward?
  • How can the general public be engaged in the action steps related to your findings?
  • What are the most critical areas for immediate exploration or action?
  • Is there a need for collaboration with other disciplines to advance this topic?
  • How can educators integrate your findings into their curriculum or teaching?
  • What funding opportunities should be looked into to support further research?
  • How can we measure the impact of the actions taken as a result of your presentation?

Frequently Asked Questions

Can i provide feedback on the presentation style as well as the content.

Yes, but always aim to be constructive and polite. Feedback on presentation style can be as valuable as feedback on content.

What should I do if my question isn’t answered during the Q&A session?

If time runs out, try approaching the presenter afterward or sending a follow-up email with your question.

How can I encourage a discussion rather than just a Q&A session?

Ask open-ended questions that invite the presenter or audience members to share thoughts and perspectives, thus fostering a more interactive dialogue.

Final Thoughts

And there you have it—a comprehensive guide to quenching your intellectual curiosity and contributing valuable insights after a presentation. From uncovering the nuances of presented content to setting the stage for future collaboration, asking these questions ensures that no stone is left unturned.

Remember, the journey of understanding and exploration doesn’t end with the closing slide; it’s merely the beginning. Now, go forth and turn those questions into conversations that matter!

How useful was this post?

Click on a star to rate it!

As you found this post useful...

Share it on social media!

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

Photo of author

Bea Mariel Saulo

  • Affiliate Program

Wordvice

  • UNITED STATES
  • 台灣 (TAIWAN)
  • TÜRKIYE (TURKEY)
  • Academic Editing Services
  • - Research Paper
  • - Journal Manuscript
  • - Dissertation
  • - College & University Assignments
  • Admissions Editing Services
  • - Application Essay
  • - Personal Statement
  • - Recommendation Letter
  • - Cover Letter
  • - CV/Resume
  • Business Editing Services
  • - Business Documents
  • - Report & Brochure
  • - Website & Blog
  • Writer Editing Services
  • - Script & Screenplay
  • Our Editors
  • Client Reviews
  • Editing & Proofreading Prices
  • Wordvice Points
  • Partner Discount
  • Plagiarism Checker
  • APA Citation Generator
  • MLA Citation Generator
  • Chicago Citation Generator
  • Vancouver Citation Generator
  • - APA Style
  • - MLA Style
  • - Chicago Style
  • - Vancouver Style
  • Writing & Editing Guide
  • Academic Resources
  • Admissions Resources

How to Handle Research Presentation Q&A Sessions

project presentation questions

Answering Research Presentation Questions Effectively

Dealing with questions from audience members can be one of the most difficult aspects of presenting your research. In addition to the pressure of speaking in front of a crowd of your academic peers, presentation questions can often be difficult to answer for a number of reasons: communication difficulties, lack of information, inability to understand the exact question, or even difficulty hearing the speaker. Even if you know your research topic inside and out, these questions can cause a lot of frustration for even the best researchers.

But that doesn’t mean you can’t prepare for the Q&A session and make it a productive part of your presentation. The following guidelines provide a comprehensive approach to answering questions you are likely to encounter during your research presentations and give you some simple advice on how to respond to these difficult questions and awkward situations.

Before Your Research Presentation

Before you even give your presentation, there are some basic strategies you can use to make sure you are not caught off guard by any questions you will be asked.

Create a list of the possible presentation questions you will be asked

Imagine you are a fellow researcher sitting in the audience. Which questions would you ask about your study? Break down your questions as they relate to different sections of your research paper (Introduction, Methods, Results, and Conclusion), and write down as many questions are possible regarding this information.

List questions you CAN answer and those you CANNOT (or do not want to) answer

Among the questions you write down, some you will be happy to answer, some you will be incapable of answering, and still others you may not  want  to answer (at least not in front of an audience). Divide your questions into these categories so you know exactly how you will begin your response to them if they come up.

Practice asking and responding to the questions out loud

Go through each question and ask it in a couple of different ways (as there are several ways to ask the same question). Practice giving your answers using both your own knowledge about the topic you are researching and the sample sentences provided in this guideline. Practice makes perfect!

During the Presentation Q&A Session

Step 1: open the q&a session.

Tell your audience that you are starting the Q&A session.

Presenter : “I will now answer any questions you have about this research. Please speak slowly and clearly.”

Step 2: Clarify the question asked

You should understand a question before you try to respond. Here are some phrases to use to respond to clarify the question in different situations.

Step 3: Respond to the question

Once you understand the question, you can respond to the audience member.

3a. Begin your response with a polite comment —When you respond, it is a good idea to first thank the audience member for the question and/or give them a compliment.

3b.  Give an appropriate answer —Every question is unique and there are many kinds of responses. However, here are some phrases you can use to respond to questions depending on your ability to answer it.

When you cannot or do not want to answer the question:  If you are unable to or would rather not answer a question, you can let the audience members know this using these phrases.

Examples of this kind of response:  Here are some real examples of research-related questions and responses.

When you can answer but need a little time or more details : Sometimes you need to further clarify a question or give yourself some time to respond. Here are some responses to tell the audience what you need.

Examples of this kind of response:  Here are some real examples of research-related questions and responses.

More Q&A Questions by Research Paper Section

In addition to answering general questions about the research, you can also respond to questions about parts of your paper with some general answers to get you started.

Questions about the Methods section

Questions about  findings/results and implications, reviewing and referencing visual aids.

You can also review your presentation notes and use materials such as visual aids to help answer questions.

Presentation Q&A Session Techniques for Success

It is just as important to be prepared in attitude, posture, and voice as it is to practice your Q&A responses. These simple tips will help things go smoother throughout your presentation.

  • Stand up straight and tall —this will give you more confidence when speaking publicly.
  • Be friendly and warm— smiling and answering politely will make your Q&A session more relaxed.
  • Delay your answers and take your time— speak slowly and don’t rush through the questions or answers; make sure you understand each question before trying to answer it.
  • Display a slide with your contact information— this will allow you to easily tell audience members where to contact you if they have further questions.

When preparing your presentation, be sure to get professional editing and proofreading services to ensure you get off to a great start with academic language and style enhancement.

Wordvice Resources

How to write a research paper introduction, which verb tenses to use in a research paper, how to write an abstract for a research paper, how to write a research paper title, useful phrases for academic writing, paraphrasing in research papers.

Rebel's Guide to Project Management

17 Questions for Project Kick-Off Meetings + Checklist

Promo banner for template library

As I’ve got older and more experienced, I’ve also got lazier when it comes to preparing for project meetings. Recently I was completely caught out when I checked my diary in the morning. That afternoon I had four external people coming in for a meeting that I had forgotten about!

Project Initiation Checklist

It was an informal pre-kick off meeting for something that might turn into a project. I had a couple of hours to prepare which was plenty, but it made me feel a bit uncomfortable. It could have been worse — at least the meeting wasn’t at 9am.

We talked through the bare bones of what they wanted to do and I think there is something there. The next step will be properly initiating the project.

In this article, we’ll talk about what you should include in that kind of meeting: the project kick off meeting.

But first, let’s talk about the project initiation phase and what needs to happen at the start of a project to set it up for a successful finish.

The project initiation phase

You kick off the project through the project initiation phase. This is where you get all the information together to work out exactly what it is you are supposed to be doing, by when, with whom.

It’s the very first part of the ‘real’ project, after the business case is approved but before the work starts.

How long is project initiation?

There is no simple answer to how long the project initiation phase should be. On a small project, you could finish project initiation in a morning, following a chat with one other person.

On a big project, you might run multiple workshops with various different groups of stakeholders, each getting you closer to understanding the full project scope and objectives of the project. That could take a couple of weeks.

And you might need extra time to build your project plan and schedule after that. Project managers would call the planning phase a different part of the project lifecycle, but sponsors don’t see it that way in my experience.

They see ‘person doing thinking and planning and not delivering anything’ and ‘the ‘doing’ work has started’. They don’t much care about the specifics of how to manage a project as long as someone is doing the work in a noticeable way for them.

Don’t let anyone tell you are taking too long for project initiation. It takes as long as it takes. When you feel ready to start properly planning, then initiation is over.

What documents are created in the project initiation phase?

The business case should have been completed before project initiation.

During initiation, you are creating the project charter and any other essential project documents .

Read next: The project documents (and templates) you need to manage your project .

Your pre-project questionnaire

I’ve prepared a list of essential questions to ask when starting a project. These are questions to use in your project kick-off meetings, and during the initiation phase so you fully understand what needs to happen.

Here they are:

  • Why is this project important?
  • What’s the problem you are trying to solve?
  • What are you expecting the project to achieve? What do you see as the high-level objective?
  • Have the project’s requirements been documented yet? If so, where? By whom?
  • What’s the solution that has been agreed upon, if any? What analysis was done about the proposed solutions?
  • What are the project’s success criteria? (Read more about success criteria in my definitive guide to project success criteria )
  • How does this project tie back to company strategy?
  • How is this project going to be funded? Have all the funds already been secured?
  • What are the constraints?
  • What is most important: time, cost or quality management ? Or would you rank something else as the defining measure?
  • Who benefits from the project?
  • Who are the other stakeholders ?
  • What is in scope?
  • What is deliberately out of scope and why?
  • What internal and external dependencies should we be aware of?
  • Have you done this sort of project before? If so, who can I talk to in order to learn about their experiences?
  • What risks are you aware of already? How risky do you think these risks are? What do you think of these risks I know about already?

As you can see, there is a mix of project planning questions and other pre-project questions in the list. These are what I would typically ask during a project initiation meeting.

The questions related to project funding should (in theory) have already been sorted out as part of the business case. In fact, most of the answers to these questions should have been asked at business case time.

And sometimes, the funding isn’t secured, even though the business case is approved — or you only have funding for part of the project.

You might ask different stakeholders different questions, so pick and choose from the list depending on who you are talking to. I would run a series of individual one-to-one meetings and also a team kick-off event.

Consider using transcription software to capture everything discussed in your meeting.

project kick-off meeting agenda

The project initiation meeting

The project initiation meeting is a meeting you have at the beginning of a project to set expectations for the rest of the work.

You might call it a kick-off meeting (I do, sometimes, as it sounds less formal and therefore less daunting for people who will be attending).

Who attends the project initiation meeting

The core project team will normally attend the project kick-off meeting. This includes:

  • You, as the project manager
  • The project sponsor
  • The key day-to-day customer representative, assuming the project sponsor is so senior they won’t actually know how the processes or systems work in detail
  • Anyone else who will be working regularly on the project team.

If you are going to use a legal person to draft a contract mid-way through, you wouldn’t invite them to this meeting. The objective is to get the right people in the room so you can all agree on what is going to be done and how.

The initial meeting could be just you and one other person, or you might have a packed meeting room. It just depends on what it is going to take to get the work done.

You might choose to run several different meetings, each with different attendees, focusing on a different topic. Then you’d combine the output of each meeting so you’ve got a complete view of everything that affects project initiation.

Project kick-off meeting agenda

I have another article with detailed guidance on how to create a meeting agenda , but there are definitely some specific topics you’ll want to include in a project initiation meeting agenda.

An agenda for a project initiation meeting looks like this:

Don’t assume everyone in the room will know each other or have worked together before. Take time to introduce everyone and state their roles and what they will be responsible for on the project. This conversation is also useful to feed into creating a roles and responsibilities template for the team and a RACI matrix .

Equally, don’t assume everyone has worked on a project before. You might need to do a ‘what is a project manager and what will I be doing’ introduction to your own role.

Get the project sponsor to talk about the project objectives. Mention key dates, what has been promised and share the highlights from the business case if there was one.

The point of this is to set the project in context, so link it back to the company’s strategic objectives. This helps people understand why they are working on this thing. When people understand why, they are more likely to actually do the work.

Talk about what it is you are going to be delivering. Be specific. Talk about what you aren’t delivering too.

Talk about how you are going to get the objectives delivered. You aren’t doing detailed planning in this meeting. It’s more about ensuring everyone is on the same page for the way the work is going to happen.

For example, if you are going to use Agile methods , make sure everyone is aware of that. If they haven’t worked with Agile before, you might need to do some follow-up sessions to help them understand what it means to work in an Agile team.

That’s a meeting that can be planned for early on in the project — as soon as possible, really.

Set expectations for weekly/monthly reporting, team meetings, time recording, and anything else you need the team to be on the same page for. Layout the time scales for updating you with progress on tasks.

You can even outline what the agenda of the weekly team meeting will be, or what you expect to be discussed in the standups .

If you use project management software, talk about how it works and how you expect others to use it (if you do). Generally, I don’t expect the rest of the team to input data directly into our project management tools, but you might need to explain to them how to do that or set them up with a login.

If your team has to track their time spent on the project, then make sure they know how to do that too. This isn’t the right time for a lesson in how to use the time tracking software, but note down who needs help with that and schedule some time for them to get some training or support before they need to start using it.

Normally, your next steps will be to do a planning workshop with the people who will be doing the work. Get the people in the kick-off meeting to tell you who needs to be involved in that from their areas.

You’ll have been writing down next steps and actions as you go, so summarize what you’ve noted down. For example, any follow-up meetings or training, or providing logins to people so they have the tools, skills, and access they need to do their work.

Any other business. Give people enough time to ask questions and raise additional points that haven’t yet been covered.

You can also confirm the date and time of the next sessions, for example, your first weekly team meeting, if you haven’t already covered that in the next steps.

The AOB section of your meetings should get shorter over time as people get used to how to bring up topics for the room’s attention, but you should always include it in case there are things you have forgotten to discuss.

Typically, the actions from AOB are to make time to have further discussions, so note that in the action summary of the meeting.

During your meeting, you should aim to answer the questions from the pre-project checklist above, where you haven’t had those responses from your one-to-one meetings with stakeholders.

Should you invite the client?

If you are doing a project for an external client, you might want to think twice about having them along to your first project initiation meeting with your internal team. It might not be appropriate for them to be there.

However, you should have a kick-off meeting with the client. If you work in an agency environment where you are approaching the client kick off with a statement of work to discuss, and so on, then read this guide to project initiation from The Digital Project Manager . My experience is all on in-house projects.

After the meeting, capture and circulate meeting minutes to record the important points.

The most important project question

I always ask people: Is there anything else you’d like to add? Since I started asking this question when interviewing people for this blog or just in the course of my normal job, you’d be amazed at what gems of information come out.

Don’t assume that because you are a project manager you know what to ask! When asked an open question, people give you lots of other information that you wouldn’t otherwise have got. Try it!

Once you’ve carried out your kick-off meeting, and go through project initiation, the next stage of the project lifecycle is planning. As you think about how to get the work done, consider how to avoid common scheduling mistakes, so you and the rest of the team know exactly what to do.

Guide to Project Initiation and Scheduling

For more guidance on how to manage project initiation, check out my ebook on the topic: The Rebel Project Manager’s Guide to Project Initiation & Scheduling .

Pin for later reading:

17 questions for project kick-off meetings and checklist

Project manager, author, mentor

Elizabeth Harrin is a Fellow of the Association for Project Management in the UK. She holds degrees from the University of York and Roehampton University, and several project management certifications including APM PMQ. She first took her PRINCE2 Practitioner exam in 2004 and has worked extensively in project delivery for over 20 years. Elizabeth is also the founder of the Project Management Rebels community, a mentoring group for professionals. She's written several books for project managers including Managing Multiple Projects .

project presentation questions

Example prompts to try with Microsoft Copilot with Graph-grounded chat

Experience the power of Get started with Microsoft Copilot with Graph-grounded chat  (formerly named Microsoft 365 Chat). See how much time you can save and how much more you can get done. Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try.

Tip:  When you’re giving Copilot instructions, you can direct it to specific work content by using the forward slash key (“/”), then typing the name of a file, person, or meeting.  If you write a prompt and don’t reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.

Synthesize large amounts of data into simple, consumable responses and catch up on things quickly. Here are some examples:

You've been on vacation now you're back. You need to find out what's going on with Project X. Find the latest about Project X. What's the current timeline? When are deliverables due?

You've just joined a new team and you're trying to ramp up on recent activities. Summarize team communications over the last 30 days. What are the team's priorities? 

There's been a recent change in how your team is tracking work. Find information about the new way our team is tracking work. Include email communications and points of contact for questions.

Create content

Brainstorm ideas and draft new content based on information at work. Here are some examples:

You want to draft a one-page description of a new project (let's call it Project Foo) that's just about to kick off at work. Using information in file1, file2, and file3, write a one-page description of Project Foo. Write it so non-technical people can understand what the project is about and when it's scheduled to be completed.

You're preparing an email to invite customers to attend an upcoming conference and visit your company's booth. Using information in Document Z, write a fun, catchy email inviting our customers to come see us at our booth during next month's conference.

You want to plan a morale event for your team. List 3-5 ideas for group activities in the Seattle area that would be suitable for my team. Include approximate cost and time estimates. 

Ask questions

Find information and get answers quickly, even if you can't remember where the information you need is or how it was shared. Here are some examples:

You need to know what's left in the budget for supplies. How much did we spend on supplies for Project Foo?  How much budget do we have left for Project Foo?

Your team received customer feedback. You want to identify the top things your team should address. Review the feedback we received from customers via email last week. What are the top three issues we should address?

Overview of Microsoft Copilot with Graph-grounded chat

Use Copilot at Microsoft365.com

Use Copilot in Teams

Use Copilot at Bing.com

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

project presentation questions

Microsoft 365 subscription benefits

project presentation questions

Microsoft 365 training

project presentation questions

Microsoft security

project presentation questions

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

project presentation questions

Ask the Microsoft Community

project presentation questions

Microsoft Tech Community

project presentation questions

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

Will one of Central Jersey's worst traffic bottlenecks finally be fixed?

One of the busiest intersections and congested traffic bottlenecks in Central Jersey is being targeted for improvements.

The state Department of Transportation has unveiled plans to upgrade the intersection of Route 22 and Route 202-206 in Bridgewater, though construction may not begin until the summer of 2028.

No cost estimate has been given for the project still in the concept development stage.

Highlights of the project include:

  • Adding a lane to Route 22 in both directions
  • Replacement of the southbound Route 202-206 bridge over Route 22
  • Widening the Route 202-206 bridge over Route 22
  • Replacement of the Route 22 bridge over Mountain Avenue

The changes were proposed after an extensive study of traffic volume and crashes in the interchange.

More: Route 1 bridge between Edison and New Brunswick getting three-year, $110 million makeover

Route 22, according to the DOT, scores a 10 on the safety scale with 10 being the worst. A total of 299 crashes were reported in 2014-16.

Safety on Route 202-206 is better, with a score of four.

Congestion on Route 202-206 was in the top 2% of statewide data.

The project is designed to improve travel time through the intersection on both highways by two minutes, according to the DOT.

The DOT has an online presentation of the project, and questions, comments and suggestions will be accepted through Feb. 26.

Email: [email protected]

Mike Deak is a reporter for mycentraljersey.com. To get unlimited access to his articles on Somerset and Hunterdon counties, please subscribe or activate your digital account today.

Twin Cities Pioneer Press

St. Paul’s West 7th St. resurfacing project public meeting to be held March 6

T he Minnesota Department of Transportation is holding a public meeting next month in St. Paul to talk about the upcoming West Seventh Street resurfacing project. The project is focused on the transportation corridor connecting downtown St. Paul to Bloomington and Fort Snelling.

The goal of the project is to improve mobility and safety, but construction is not anticipated to begin until 2027.

Once the project resurfacing begins, there will be two phases: Phase 1 in 2027, which focuses on West Seventh Street between Munster Avenue and St. Clair Avenue, and Phase 2 in 2028, focusing on West Seventh Street between St. Clair Avenue and Olive Street.

The work is to include accessibility improvements, safety improvements, general curb and sidewalk repairs, road resurfacing, some traffic signal replacements, and lighting improvements.

The forum will be held at 4:30 p.m. March 6 at the Palace Community Center.

Attendees can park in the PCC lot north of the building. There is no planned presentation, but project staff will be available to answer questions. More information is on the project webpage.

Related Articles

  • Local News | Muneer Karcher-Ramos, founding director of St. Paul Office of Financial Empowerment, to move on
  • Local News | Magnolias Restaurant, popular Payne Avenue diner, damaged in Monday evening fire
  • Local News | St. Catherine University to shutter 93-year-old early learning center in May
  • Local News | Manchester United assistant Eric Ramsay in line to be Minnesota United’s next head coach
  • Local News | FilmNorth is building a massive new hub for local filmmakers in St. Paul. Here’s a look behind the scenes.

(Andy Rathbun / Pioneer Press)

IMAGES

  1. Asking Questions Layout Powerpoint Presentation

    project presentation questions

  2. Free Question Answer PowerPoint Template

    project presentation questions

  3. Questions & Answers Slide Design for PowerPoint

    project presentation questions

  4. Question PPT Presentation Template and Google Slides

    project presentation questions

  5. Top Questions Slides

    project presentation questions

  6. Asking Questions Infographics Powerpoint Layout

    project presentation questions

VIDEO

  1. Design Project Presentation

  2. 2018 UPDATE for 2017 Project Presentation Template

  3. PROJECT PRESENTATION INTRODUCTION TO PROGRAMMING G11

  4. New method to make presentation 🔥! #powerpoint #presentation #slides #ppt #design #study #youtube

  5. Session Presentation: Research and Innovation

  6. 15 Basic Conceptual Interview Questions for Project Managers |Project Management Interview Questions

COMMENTS

  1. 15 Questions You Should Ask Every Time You Start A Project

    What are the most important decisions that need to be made? What will prevent us from making those decisions? What are the biggest obstacles to getting this done? Who are the key stakeholders?...

  2. 160 Questions to Ask After a Presentation

    Updated on December 1, 2023 Asking questions after a presentation isn't just a formality; it's a gateway to deeper understanding, reflection, and connection. Whether you're seeking clarity, offering feedback, or probing into the thoughts and processes behind the content, the right questions can turn a routine presentation into a lively discussion.

  3. How To Create A Successful Project Presentation?

    SlideUpLift Last Modified : December 19, 2023 In any business, project managers need to be able to communicate a project strategy to clients effectively. It can bring in new, long-term clients to your agency if done correctly. However, doing so incorrectly could seriously undermine your efforts to acquire or retain clients.

  4. How To Create a Project Presentation: A Guide for Impactful Content

    The Team Discuss the project presentation with team members that'll work on the project so they know what's at stake and what's expected of them. They'll need information like requirements, the roadmap, the work breakdown structure, and deliverables. Stakeholders

  5. How to Create a Successful Project Presentation

    1 Set Goals for Your Project Before you dive into the main details of your project presentation, you want to answer these questions: What is your project set out to achieve? Why is it important for you and your team to achieve your set goals? How do you plan to communicate your goals to your audience?

  6. What It Takes to Give a Great Presentation

    Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired...

  7. A Complete Guide to Creating Project Presentations

    Preparing for questions in a project presentation is crucial for maintaining credibility and demonstrating expertise. It shows that you have thoroughly considered potential concerns and have comprehensive knowledge of your project.

  8. How to present a project? Ultimate Guide

    Back How to present a project? Ultimate Guide Project success belongs to the way you adapt to present it. If you present your project in an effective way that you grab the intention of your client and take him/her to an agreement but if you create blunders and skip important points that you need to discuss while presenting your project.

  9. Project Presentations: Prepare and Give a Great Presentation

    Let's go through some preparation techniques you can do for your project presentation. 1. Create a Calendar Invite for Your Project Presentation. You can't just expect people to turn up - they need to know that there is an important event that requires their attendance, so get it in their diaries.

  10. How To Deliver a Project Presentation Like a Pro

    Step #2: Lay out your project plan. Now that you've set SMART goals, the next step in presenting your project is to determine how you'll lay out your project plan. This plan will take the form of the three main sections of your presentation: Introduction and thesis statement. Body.

  11. How To Answer Questions After a Presentation (With Tips)

    Jamie Birt Updated December 28, 2022 If you're giving a presentation and the audience might expect you to answer questions, knowing how to prepare effectively can benefit you and your listeners. Accepting questions from the audience may also assist you in adding authenticity to your speech.

  12. The 16 questions you must answer when you prepare a talk or a presentation

    Two approaches In my opinion there are just two ways of approaching a presentation. You could do your best and hope to get better with time. Your competition may be as good as you, worse than you or way better. You start from your level and by learning one small thing at each conference you may get better in time.

  13. How to Make an Effective Presentation (Guide, Tips & Examples)

    To make your text stand out, you need to use contrasting colors. For example, you can make the background black and your text a bright shade of green to make it stand out, or vice versa. Just be sure that your text is easily readable for your audience. 22. Proofread and polish your presentation.

  14. How to Use PowerPoint for Project Management: Detailed Guide

    1. Introduce the Project with a Project Plan Slide. PowerPoint is powerful project management software! You can use it to build an array of project management slides on any topic. The first step is to introduce your project with a project plan slide. Slide #2 in our template is a great choice for this.

  15. 10 Must-Ask Project Initiation Questions Before A Project Kickoff

    1. What Are We Actually Delivering? A project might have one overarching deliverable: a website, a program, an event, a brand design. But most projects are made up of several or more phases or items meant to be completed in a certain order.

  16. 6 Questions to Ask Before Starting a Big Project

    3) Can you clearly define the scope? 4) What is the investment cost? 5) Do you have buy-in from key leaders and the wider organization? 6) What is the timeline? Knowing when to start a project is ...

  17. 8 Ways to Create Impressive PowerPoint Presentations

    1. What's the presentation purpose? In other words, what goal are you pursuing with your presentation? Training? If you are training a group of people on how to give better online support to your customers, you can start thinking about actuals problems or complaints you have and what type of information could bridge that gap. Information?

  18. How to Nail the Q&A After Your Presentation

    The test requires people to give a talk and do sums in front of a panel of impassive listeners, and it reliably generates stress markers such as a faster heart rate, raised cortisol levels, and...

  19. 10-Minute Presentation Ideas

    Ideas, Presentation Articles , Presentation Questions. I have to give a 10-minute interview presentation. The topic is how I would manage and develop my territory. How many slides should there be? - Angela. The format I would suggest - probably 7 slides/ pages. 1. Title slide with name - introduction. 2.

  20. 90 Questions to Ask After a Presentation

    By Bea Mariel Saulo Updated on November 28, 2023 Have you ever found yourself mulling over a presentation, wishing you had a treasure trove of questions to uncover the speaker's insights and wisdom fully? The right question isn't just a follow-up; it's a key that unlocks a deeper connection with the topic.

  21. How to Handle Research Presentation Q&A Sessions

    Step 1: Open the Q&A session Tell your audience that you are starting the Q&A session. Presenter: "I will now answer any questions you have about this research. Please speak slowly and clearly." Step 2: Clarify the question asked You should understand a question before you try to respond.

  22. 17 Questions for Project Kick-Off Meetings + Checklist

    This is the first page of the Project Initiation Checklist. Download it from the Resource Library. It was an informal pre-kick off meeting for something that might turn into a project. I had a couple of hours to prepare which was plenty, but it made me feel a bit uncomfortable. It could have been worse — at least the meeting wasn't at 9am.

  23. Project Presentation Powerpoint Templates and Google Slides Themes

    These project presentation PowerPoint templates can enhance your presentations by providing a professional and visually appealing design that aligns with the project theme. With pre-designed slides and graphics, you can easily showcase your project's progress, goals, and key findings, making your presentation more engaging and impactful.

  24. Example prompts to try with Microsoft Copilot with Graph-grounded chat

    See how much time you can save and how much more you can get done. Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try. Tip: When you're giving Copilot instructions, you can direct it to specific work content by using the forward slash key ("/"), then typing the ...

  25. One of Central Jersey's worst traffic bottlenecks eyed for improvement

    The DOT has an online presentation of the project, and questions, comments and suggestions will be accepted through Feb. 26. Email: [email protected] Mike Deak is a reporter for ...

  26. St. Paul's West 7th St. resurfacing project public meeting to ...

    There is no planned presentation, but project staff will be available to answer questions and for more information visit the project webpage. Related Articles.