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Preview a slide show in PowerPoint

  • By Belinda Anderson
  • 15 August 2014
  • Updated: 2 September 2021

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One of the main reasons most people create a presentation in Microsoft PowerPoint is so that the information can be presented to an audience. It is important that you test your presentation throughout the development process to ensure the formatting, layout and other elements are appearing exactly as you intend. You should also be able to easily navigate the program when working in slideshow mode.

Shocking as it may seem, I have attended presentations where the presenter has actually shown their entire slideshow in the normal view within PowerPoint, essentially meaning the audience can see the full PowerPoint window, future slides, and notes. This also means that the slide is taking up a fraction of the screen when compared to it being displayed in slideshow mode which provides you with a full-screen view as well as the added bonus of some handy slideshow tools.

Let’s have a look at how to run a presentation in slideshow mode.

  • Open Microsoft PowerPoint (I’m using PowerPoint 2016)
  • Locate and open an existing presentation
  • Select the Slide Show tab from the Ribbon
  • From the Ribbon, you may choose to run the slideshow From Beginning or From Current Slide

Run a Slideshow in PowerPoint

  • I am a huge fan of keyboard shortcuts, and you can easily run your presentation using just the shortcut keys. To view the presentation from the first slide or beginning you can use the keyboard shortcut key which is F5 on the keyboard
  • To run From Current Slide using a shortcut key, press Shift + F5
  • Slideshow mode will now begin which displayed your presentation in full-screen view. The Ribbon and other features of the PowerPoint window will disappear:

Run a Slideshow in PowerPoint

  • To navigate through the slides you can either click the left mouse button, press the spacebar on the keyboard or use the arrows on your keyboard. I tend to like to move around the room during my presentations so I sometimes utilise a wireless tablet. There are many remote control tools available now to allow you to step away from the computer but still allow you to navigate through your presentation
  • To exit slide show mode press the Esc key on the keyboard OR right mouse click anywhere within the slide show presentation and select End Show

I hope this information has helped you to be able to run your presentation in slide show mode and use keyboard shortcuts where possible.

  • PowerPoint , Presentation , presenting , Slide show
  • Microsoft PowerPoint

2 Responses

how do i have the present slide showing on lap top with a side bar of next slide so i know what is next

This is known as Presenter View . To enable this simply go to the Slide Show tab on the Ribbon. You will see the checkbox to Use Presenter View , tick the box. Run the Slide Show and you will see the Presenter View which gives you a preview of each slide, a preview of the next slide and will also show you any notes you’ve made for each slide to use as a guide on what you would like to say. If you need assistance in creating Speaker notes, check out my post for information. How to add speaker notes in PowerPoint .

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Understanding Presenter View in PowerPoint: A Deep Dive Guide

powerpoint slide preview

Origin and Evolution of Presenter View

Why presenter view is a game-changer for professionals, activating and customizing presenter view in powerpoint, in-depth features of the presenter view, common mistakes and how to avoid them, advanced tips for a power presentation, final tips for enhancing your presentation game, introduction to presenter view.

Have you ever found yourself awkwardly toggling between slides and speaker notes during a presentation? Or wished you could preview the next slide without your audience seeing? Enter Presenter View in PowerPoint, a feature designed to make presenting smoother and more professional.

In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen. This dual-screen setup means you can have your notes, upcoming slides, and timer conveniently on one screen while your audience remains blissfully unaware.

“Presenter View is the unseen ally behind many successful PowerPoint presentations.”

Microsoft’s PowerPoint, with its roots tracing back to the late 1980s, has undergone several metamorphoses. Over the years, as technology improved and presentation dynamics changed, Microsoft introduced new features to make the software more user-friendly and versatile. One such innovation is the Presenter View.

Back in the early days of PowerPoint, presenters had to rely on printouts or separate documents for their speaker notes. The advent of Presenter View in the early 2000s was a game-changer. It allowed presenters to merge their slides and speaker notes into one cohesive presentation experience.

The beauty of Presenter View lies not just in its conception but in its evolution. Over different versions of PowerPoint:

  • 2003 : Introduction of a basic Presenter View with slides and notes.
  • 2007 : Enhanced screen setup with better dual-monitor support.
  • 2010 : Introduction of slide zoom and laser pointer features.
  • 2013 & Beyond : Integration with touch features, improved UI, and annotations.

Each version brought refinements, making it more intuitive and packed with features, tailoring to the evolving needs of presenters globally.

Fun Fact : Presenter View wasn’t initially as popular as it is today. It took a few iterations and user feedback loops for Microsoft to perfect the balance between utility and user experience.

The Core Components of Presenter View

Presenter View in PowerPoint is like the cockpit for pilots: it’s where all the essential controls and information are at the presenter’s fingertips. Whether you’re a newbie to PowerPoint or a seasoned professional, understanding these components can transform your presentation experience.

  • This provides a glance at your current, previous, and upcoming slides. It ensures you’re always prepared for what’s coming next and can seamlessly transition between points.
  • The soul of your presentation, speaker notes, are discreetly placed at the bottom or side, only visible to you. These notes can be elaborate explanations, quick pointers, or even personal reminders. They’re like your secret cheat sheet!
  • Ever worried about running over time? This feature shows the elapsed time since you began the presentation and, in some versions, allows you to set a countdown. Stay on track and manage your pace efficiently.
  • Interactive features that allow you to draw on slides or use a virtual laser pointer. These are especially helpful when you want to emphasize or explain specific points visually.
  • Navigate between slides effortlessly and zoom into specific parts of a slide to draw attention or elaborate on details.

powerpoint slide preview

Table: Core Components Overview

Quote : “Presenter View is to a presenter what a dashboard is to a driver. It empowers, directs, and enhances the journey of your narrative.” – Jane Harris, Lead PowerPoint Expert – Powerbacks team

Understanding these components is one thing, but leveraging them effectively during a presentation can make a significant difference. Let’s delve into the ‘why’ behind the significance of Presenter View.

Stepping onto the stage or presenting in a boardroom can often be an overwhelming experience. The constant juggle between capturing the audience’s attention and keeping track of your slides can lead to nervousness. But what if there was a way to have everything you need right in front of you, ensuring smooth sailing through your presentation? Enter Presenter View.

  • Having a preview of the upcoming slides and personal notes right in front of you can be a massive boost to confidence. You’re always one step ahead, knowing exactly what’s coming next.
  • Instead of turning back to view the screen repeatedly, Presenter View lets you face your audience directly. This creates a more engaging and personal interaction.
  • Gone are the days when you’d hold a bunch of cue cards or sheets of paper. With digital speaker notes, you have a cleaner, more organized setup.
  • Using the annotation tools and laser pointer, you can make your presentation more interactive, leading to better retention and engagement from your audience.
  • There’s no denying that seamlessly transitioning between slides, using interactive tools, and having no physical notes gives a more polished and professional look.

Table: Benefits of Using Presenter View

Quote : “Embracing the Presenter View is not just about leveraging a tool; it’s about amplifying your message and connecting more profoundly with your audience.”

It’s evident that the Presenter View has undeniable advantages for professionals. But how do you activate it and customize it to suit your needs? Let’s walk through the steps.

Starting with PowerPoint 2013, Microsoft enhanced the Presenter View to ensure that it’s both intuitive and user-friendly. Activating it and making it work for you is simple, as outlined in the following steps:

Step-by-Step Guide to Activate Presenter View :

  • Start by opening your PowerPoint presentation. This will be the one you intend to deliver.
  • At the top, you’ll notice several tabs. Click on the one labeled ‘Slide Show’.
  • Within the Slide Show tab, you’ll spot a checkbox labeled ‘Use Presenter View’. Ensure that it’s ticked. If it’s not, simply click on it.
  • If you’re using an external projector or display, make sure it’s connected. PowerPoint will automatically detect it and use the Presenter View on your primary display, showing the main presentation on the external one.
  • Start your presentation by either pressing F5 on your keyboard or clicking on ‘From Beginning’ in the Slide Show tab.
  • Next Slide Preview : Gives a preview of what’s coming next.
  • Speaker Notes : Displays your notes for the current slide.
  • Slide Navigation : Use this to jump to a specific slide.
  • Annotation Tools : Highlight or draw on your slides in real-time.
  • Timer : Keeps track of how long you’ve been presenting.
  • You can move around the different elements, increase font size of your notes for better readability, or even hide specific components if they’re not required.

Table: Quick Access Tools in Presenter View

Quote : “The beauty of PowerPoint’s Presenter View is the control and flexibility it offers. It’s like having a personal assistant during your presentations.” – Linda Green, Presentation Expert

Now that we know how to activate and customize the Presenter View let’s delve deeper into its features and tools for maximum efficiency during presentations. Shall we proceed?

PowerPoint’s Presenter View is not just a simple “next slide” preview; it’s a hub of tools and functionalities designed to make the presenter’s job easier and the presentation more engaging.

H3: Slide Preview This is arguably the most straightforward feature but also the most helpful. At a glance, you can see what’s coming up, ensuring that you’re always prepared for the next topic or section.

  • Smooth Transitions : Eliminates awkward pauses between slides.
  • Improved Pacing : Know when to speed up or slow down based on upcoming content.
  • Reduced Anxiety : No unpleasant surprises during your presentation.

H3: Speaker Notes For those who don’t rely on pure memory, speaker notes are a lifesaver. They’re your secret weapon, visible only to you, that provides additional context or reminders about what to say.

  • Bold the crucial points to ensure they stand out.
  • Use concise bullet points for easier and quicker reading.
  • Add time cues if you’re aiming to cover specific points within certain timeframes.

H3: Slide Navigation While it’s always best to move sequentially through your slides, there might be instances when you need to skip ahead or return to a previous point. With the slide navigation tool, you can effortlessly hop around your presentation.

  • Case Study : During a corporate presentation, John, a sales manager, was posed with a sudden question about Q2 performance. Thanks to slide navigation, he quickly reverted to the relevant slide, addressed the query, and resumed without any hiccups.

H3: Annotation Tools Engage your audience by turning your presentation into an interactive canvas. Whether you’re highlighting an essential statistic or drawing a quick graph, these tools can make a significant impact.

  • Use contrasting colors to ensure visibility.
  • Don’t overdo it; the aim is to emphasize, not to overwhelm.
  • Practice beforehand to ensure you’re comfortable with these tools during the presentation.

H3: Timer It’s easy to lose track of time during a presentation. With Presenter View’s timer, you can keep tabs on the elapsed time, helping you manage the pace and duration of your talk.

  • Tip : Always allocate a buffer period. If you’re presenting for 30 minutes, aim to finish in 25. This allows for Q&A or any unexpected delays.

Quote : “PowerPoint’s Presenter View is like a dashboard for presenters. It provides every tool one might need, all within arm’s reach, ensuring a seamless and interactive presentation experience.” – Michael Roberts, Tech Analyst

Understanding the features of the Presenter View is the key to unlocking its potential. With practice and familiarity, it becomes an extension of the presenter, leading to more confident and impactful presentations.

Making the Most of Presenter View

If you’ve ever wanted to feel like a presentation Jedi, mastering the Presenter View is your path to the force. But having the tool isn’t enough – it’s about leveraging its features optimally. Here’s a detailed guide on maximizing the benefits of the Presenter View:

H3: Setup and Access Before harnessing its power, you need to ensure you can access Presenter View without hitches.

  • Connect your computer to the projector or external display.
  • Launch PowerPoint and open your presentation.
  • Go to the Slide Show tab and select Set Up Slide Show .
  • In the pop-up, ensure Browsed by an individual (window) is selected.
  • Start the slide show. Presenter View should appear on your computer, while the audience sees only the slides.

H3: Customize the Display Remember, it’s your dashboard; make it as comfortable and efficient for you as possible.

  • Within Presenter View, hover over the bottom to reveal the toolbar.
  • Click on the gear icon to adjust settings.
  • Reorder tools based on your preference or hide those you don’t need.

H3: Practice, Practice, Practice The tool’s efficiency relies heavily on your familiarity with it. Do dry runs to ensure you know where everything is and how each feature works.

  • Pro Tip : Mimic the presentation environment during practice. If you’re presenting in a large hall, practice with the same setup.

H3: Seamlessly Integrate Other Media If your presentation includes videos, animations, or other media, ensure they play seamlessly in Presenter View.

  • Deep Dive : Always embed media within the presentation. Relying on external links or files can disrupt the Presenter View experience.

H3: Engage the Audience Use the tools not just to aid your presentation but to engage your audience. Pose questions, use the pen tool to sketch quick diagrams based on audience inputs, and make it interactive.

  • Table of Engagement Techniques :

H3: Master the Art of Transitions Smooth transitions are key to maintaining audience attention. With a preview of the next slide, prepare your narrative to flow seamlessly.

Even with the most powerful tools, human error can play a spoilsport. The Presenter View, as intuitive as it may be, has its quirks. Here’s a list of common pitfalls users face and ways to steer clear of them:

H3: Not Checking Hardware Setup Before you even start the presentation, ensure your hardware is correctly set up. This includes checking the display connection, ensuring the projector or external monitor is detected, and setting up the correct display settings.

  • Pro Tip : Always keep a spare HDMI or VGA cable. Technical glitches often come from the most unexpected sources.

H3: Overlooking Speaker Notes Having made the effort of adding speaker notes to your slides, it would be a shame not to use them. They serve as a discreet prompt, ensuring you don’t miss any critical points.

  • Fact : According to a study, presenters who actively used speaker notes were 25% more consistent in delivering their core messages.

H3: Ignoring the Timer Time management is crucial. If you have a fixed time slot, exceeding it can inconvenience others and may appear unprofessional. Conversely, finishing too early can leave your audience unsatisfied.

  • Actionable Advice : Always have a buffer. If your slot is 30 minutes, aim for a 25-minute presentation, leaving room for Q&A or unexpected delays.

H3: Relying Exclusively on Presenter View Despite its usefulness, never be wholly dependent on Presenter View. Technical glitches happen, and the ability to continue smoothly without it showcases professionalism.

  • Case Study : At a major tech conference in 2018, a renowned speaker’s Presenter View malfunctioned. Instead of panicking, he smoothly transitioned to the standard view, using his printed notes as a backup. The audience lauded his adaptability, and his message wasn’t overshadowed by the hiccup.

H3: Not Adapting to Audience Feedback The tools in Presenter View, like slide navigation, are meant to enhance adaptability. If you sense your audience resonating more with a particular topic, don’t be afraid to dwell on it a bit longer or even revisit slides.

By sidestepping these common mistakes, you not only harness the full potential of Presenter View but also project confidence and control. Next, we’ll explore some advanced features to elevate your presentation game even further.

Mastering Presenter View basics can tremendously improve your presentation skills. But if you’re looking to elevate your game and leave a lasting impression, dive into these advanced features:

H3: Seamless Transition Between Slides The art of a great presentation lies not just in the content but also in the delivery. A choppy slide transition can disrupt the flow. PowerPoint offers a plethora of transition effects — from subtle fades to dynamic 3D effects.

  • Go to the Transitions tab.
  • Browse and select your preferred effect.
  • Adjust the transition duration if needed.
  • Click Apply To All to maintain uniformity.

H3: Use Zoom to Focus on Details Occasionally, you might want to draw attention to specific details on a slide. Instead of making your audience squint, use the in-built Zoom feature.

  • Tip : Combine zoom with a laser pointer or pen tool for emphasis.

H3: Ink Annotations Annotating directly on your slides can be beneficial for interactive sessions or workshops. PowerPoint’s “Ink” feature allows you to do just that.

  • Did You Know? : Ink annotations made during a presentation can be saved for future reference!

H3: Embed Multimedia for a Rich Experience Modern presentations often go beyond static slides. Consider embedding videos, audio clips, or even live web content to keep your audience engaged.

  • Navigate to the Insert tab.
  • Choose Video or Audio and select your file.
  • Adjust playback settings under the Playback tab.

H3: Custom Slide Show Sometimes, different segments of your audience require varied content. Instead of having multiple PPT files, create a custom slideshow within the same presentation.

PowerPoint’s Presenter View is akin to a secret weapon, waiting in the wings, ready to empower speakers, educators, and presenters globally. Whether you’re a novice taking your first steps into the world of presentations or a seasoned speaker aiming to refine your skills, the Presenter View, along with the myriad features PowerPoint offers, ensures your content shines in the best light.

Remember, a successful presentation doesn’t merely rely on flashy slides or multimedia elements. It’s the seamless blend of content, delivery, and engagement. And with tools like Presenter View, you’re equipped to handle the technical aspects, allowing you to focus on what truly matters – connecting with your audience.

As Bill Gates once said:

“If you think the PowerPoint presentation is there for you as the presenter, you’re wrong. It’s there for the audience.”

So, the next time you’re gearing up for that crucial pitch, workshop, or lecture, take a moment to familiarize yourself with Presenter View. Your audience — and your confidence — will thank you for it.

Happy presenting!

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PowerPoint 2016  - Presenting Your Slide Show

Powerpoint 2016  -, presenting your slide show, powerpoint 2016 presenting your slide show.

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PowerPoint 2016: Presenting Your Slide Show

Lesson 12: presenting your slide show.

/en/powerpoint2016/printing/content/

Introduction

Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.

Optional: Download our practice presentation .

Watch the video below to learn more about presenting your slide show.

Presenting a slide show

Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.

To start a slide show:

There are several ways you can begin your presentation:

clicking the Start From Beginning command on the Quick Access Toolbar

To advance and reverse slides:

You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.

You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.

hovering the mouse to access navigation buttons in Slide Show view

To stop a slide show:

You can exit presentation mode by pressing the Esc key on your keyboard. Alternatively, you can click the Slide Show Options button in the bottom-left and select End Show .

ending a slide show

The presentation will also end after the last slide . You can click the mouse or press the spacebar to return to Normal view.

returning to PowerPoint after the final slide

Presentation tools and features

PowerPoint provides convenient tools you can use while presenting your slide show. For example, you can change your mouse pointer to a pen or highlighter to draw attention to items in your slides. In addition, you can jump around to slides in your presentation or access other programs from your taskbar if needed.

To show the taskbar:

Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. PowerPoint allows you to access your taskbar without ending the presentation.

  • Locate and select the Slide Options button in the bottom-left corner.

showing the Taskbar

Slide options

You can also access any of the menu items above by right-clicking anywhere on the screen during your slide show.

opening the Slide options menu

To skip to a nonadjacent slide:

You can jump to slides out of order if needed.

clicking the See All Slides button

  • The selected slide will appear.

To access drawing tools:

Your mouse pointer can act as pen or highlighter to draw attention to items in your slides.

  • Locate and select the Pen Tools button in the bottom-left corner.

selecting the Pen tool

You can also use the laser pointer feature to draw attention to certain parts of your slide. Unlike the pen and highlighter, the laser pointer will not leave markings on your slides. To use the laser pointer, select it from Pen Tools, or press and hold the Ctrl key and the left mouse button.

selecting the Laser Pointer

To erase ink markings:

erasing ink on slides

When you end a slide show, you'll also have the option to Keep or Discard any ink annotations made during your presentation. If you keep ink markings, they'll appear as objects on your slides in Normal view.

deciding to keep or discard annotations

Presenter view

If you're presenting your slide show with a second display—like a projector—you can use Presenter view . Presenter view gives you access to a special set of controls on your screen that the audience won't see, allowing you to easily reference slide notes , preview the upcoming slide , and much more.

To access Presenter view:

Start your slide show as you normally would, then click the Slide Options button and select Presenter View . Alternatively, you can press Alt+F5 on your keyboard to start the slide show in Presenter view.

opening presenter view

Click the buttons in the interactive below to learn more about using Presenter view.

Presenter View

End Slide Show

Click here to end the presentation.

Display Settings

From here, you can customize your d isplay settings , including the option to duplicate—or mirror—the slide show on two screens and swap the monitors if Presenter view is appearing on the wrong screen.

Show Taskbar

Click here to show the taskbar and access other programs without closing the presentation.

Here, you can see how long you've been giving the presentation. You can also pause and restart the timer if necessary.

Current Slide

This is the current slide being shown to the audience.

Slide Options

Here, you can access the same slide options you would find in normal presentation mode, including the Pen Tools and See All Slides buttons.

Advance and Reverse Slides

Use the arrows to move forward and backward through your presentation.

Here, you'll see any speaker notes for the current slide. You can use the Increase and Decrease buttons below to make the notes larger or smaller.

Here, you can preview the next slide that will appear in the presentation.

Slide show setup options

PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping.

To access slide show setup options:

clicking Set Up Slide Show

  • The Set Up Show dialog box will appear. From here, you can select the desired options for your presentation.

Click the buttons in the interactive below to learn about various options for setting up and playing a slide show.

setting custom options for slide show playback

Here, you can choose a show type .

Show Options

Here, you choose playback settings and disable certain features if desired.

Show Slides

Here, you can choose which slides you want to show during the presentation. All is selected by default, but you can choose to show only certain slides or use any custom shows you have created from your original presentation.

Advance Slides

If you have set timings in your slide show, they will play automatically. However, if you want to disable the timings and control the slides yourself, select Manually .

Multiple Monitors

If you have more than one monitor, you can choose which one to display the slide show on. It's usually best to leave this setting on Automatic .

To advance slides automatically, you'll need to customize the slide timing on the Transitions tab. Review our lesson on Applying Transitions to learn how.

setting automatic slide advancement

  • Open our practice presentation .
  • In the Set Up Slide Show options, change the pen color to purple.
  • Start your slideshow, then access Presenter view .
  • Advance to slide 8.
  • Use the pen tool to circle the fundraising amounts for the 2015-2016 school year. These are the amounts over the green bars.

Presenting Challenge

/en/powerpoint2016/lists/content/

Art of Presentations

View Options in PowerPoint – A Complete Beginner’s Guide!

By: Author Shrot Katewa

View Options in PowerPoint – A Complete Beginner’s Guide!

There are many different types of presentations view available in PowerPoint including Normal View, Outline View, Presenter View, and Slide Show View to name a few. All these views serve different purposes and it is important to know how to use them appropriately to get the most out of PowerPoint!

In this article, we will talk about what each type of view does in PowerPoint and how to access them so that you can choose the best for your needs! So, let’s get started!

[ A Quick Note Before We Begin – for this article, I will be using one of the presentation templates from Envato Elements . With Envato Elements, you get access to thousands of presentation designs with unlimited downloads so you never run out of options again. Plus, you get free previews so you know exactly what you’re getting before buying! It is also very affordable. Check out their pricing here ]

1. What are the Different Type of View Options Available in PowerPoint?  

Microsoft PowerPoint is equipped with a variety of Slide View options that can be used for different purposes.

These are the different view options available in PowerPoint –

  • Normal View
  • Slide Sorter View
  • Notes Page View
  • Reading View
  • Outline View
  • Slide Show View
  • Presenter View
  • Slide Master View

2. How to Access the Different View Modes in PowerPoint?

To access the different view modes in PowerPoint, you have to click on the ‘View’ tab in the ribbon. The 2-step process is described below.

Step-1: Click on the ‘View’ tab

powerpoint slide preview

At first, select the ‘View’ tab, which is the second to last tab in the ribbon section of your PowerPoint Window.

Step-2: Select your preferred ‘View Mode’

Once you have access to the ‘View’ tab, you can select your preferred view mode such as the Outline View , Slide Sorter view, Slide Master view, etc. from the Presentation View section or the Master View section. (as shown in the image in step 1)

3. What is the Purpose of Various View Modes in PowerPoint?

Each view mode in PowerPoint has its own purpose. Let’s go through the purposes of the different slide view options one by one below –

1. Normal View

powerpoint slide preview

The ‘Normal View’ option is the first option in the ‘Presentation Views’ section of the ‘View’ tab. It is the most commonly used viewing option and is also the default slide view for PowerPoint.

The slides appear on the left of the PowerPoint window in the ‘Slide Navigation’ bar. Thumbnails of the slide are represented as boxes in the ‘Slide Navigation’ bar with its consecutive serial number to the left of it.

The main function of normal view mode in PowerPoint is to navigate through slides in a vertical grid while allowing you to add, design, or edit the slides while getting a preview of the slides on the left.

2. Slide Sorter View

powerpoint slide preview

The ‘Slide Sorter’ option gives you an overview of all the slides in your PowerPoint presentation.

The slides are represented as thumbnails as a grid of boxes arranged side by side. The serial number of the slide is given on the bottom left corner of the slide thumbnail.

This option serves the purpose of viewing the slides together in one window making it easier to rearrange and organize them in a quick fashion.

3. Notes Page View

powerpoint slide preview

The ‘Notes Page View’ option gives you the view of each slide and its speaker notes in one page.

In this view, the slides appear at the top and the speaker notes are given on the bottom of the two sections. The serial number of the slide is not shown in this view. You can also edit speaker notes from here.

The main purpose of the notes page view in PowerPoint is to preview what each page will look like before you print the slides with speaker notes.

4. Reading View:

powerpoint slide preview

The Reading View option allows you to view your PowerPoint presentation without going into Full Screen mode. All the transitions and animations can be seen in this view. The serial number of the slide is given at the bottom right corner of the window.

It is used to preview the slide and review the slides with full focus. This mode also makes other view options easily accessible, which is not the case in ‘Slide Show’ mode where the presentation is shown in the full screen, and the options are not visible on screen.

The reading mode is actually more useful for word documents, as it allows the reader to focus just on the text. In my opinion, it adds little value to a PowerPoint presentation.

5. Outline View:

powerpoint slide preview

The ‘Outline View’ shows you the entire outline of your PowerPoint presentation in the ‘Slide Navigation’ bar.

In this view, there is no thumbnail of the presentation. Instead, there is an outline of all the data present in that slide. The serial number of the slide is at the left followed by a small white box that represents a slide and then the outline of that slide.

You can also create an entire slide in the pane of this view by copy and pasting data from Microsoft Word. However, you will have to design the slide separately once the data has been added to each slide.

6. Slide Show View:

powerpoint slide preview

The Slide Show View is the view that your audiences are going to see. This view shows each slide of your PowerPoint presentation in full screen.

All the transitions, animation, and multimedia files in your PowerPoint presentation are played here. Consecutive slides can be accessed using the direction keys on your keyboard or by clicking once on the slide.

7. Presenter View:

powerpoint slide preview

This is the view that you as a presenter are going to see while the audience is seeing the ‘Slide Show’ view.

Although you can give a presentation even in the slide show view, but it is always recommend to deliver the presentation using the “Presenter View” mode in PowerPoint as it provides you with additional features and benefits!

This view mode in PowerPoint will split the screen in multiple windows. The window on the left represents the current slide that is being displayed (the one that is visible to your audience).

The window in the top right section indicates the next slide in the queue. Whereas, the notes section displays the notes or key points made by each slide. Both, the notes section as well as the next slides window are only visible to the presenter and not to the audience!

The purpose of the “ Presenter View ” is to give the presenter all the aids to be prepared for the next slide and highlight the key points to be made on the current slide while delivering the presentation.

8. Slide Master View:

powerpoint slide preview

This view gives you a view of all the layouts used on the slides of your PowerPoint presentation.

The ‘ Slide Master View ’ option allows you to edit all the aspects of the layouts in your presentation such as fonts, background, color, and pretty much everything you can think of.

You can edit all the slide layouts of the presentation. Furthermore, you can also edit the header and footer of the presentation using the “ Slide Master View ” in PowerPoint.

4. How to Open the Presenter View in PowerPoint?  

There are 2 different ways you can enter into Presenter View in PowerPoint –

  • Using Slide Show View
  • Using the short cut key i.e. Alt+F5

If you are using the Office 365 version of PowerPoint , you can actually directly access the “Presenter View” in the View section. Simply click on “View”. Then, click on “Presenter View”

Let’s look at both the methods quickly –

Method 1 – Using the Slide Show View

Step-1: Click on the ‘Slide Show’ button at the bottom right corner of the screen

powerpoint slide preview

At first, you have to click on the ‘Slide Show’ button that looks like a projector screen which is located at the bottom right corner of your PowerPoint window. (as indicated in the image above)

Step-2: Right-click and choose “Show Presenter View”

powerpoint slide preview

Once you are in the ‘Slide Show’ mode, using your mouse right-click anywhere on the screen. From the menu that appears, choose the “ Show Presenter View ” option

Method 2 – Using the Keyboard Shortcut

Alternatively, you can press ‘ Alt + F5 ’ on your keyboard and that will immediately open the ‘Presenter View’ mode.

The keyboard shortcut to open the “Presenter View” in PowerPoint on Mac is “Option+Enter” key.

5. How to Change PowerPoint Back to Normal View? 

To change your PowerPoint back to ‘Normal View’ from ‘Slide Show’ mode, ‘Presenter View’ option or the ‘Reading View’ option, all you have to do is simply press the ‘ESC’ button on the keyboard of your computer. This will take you back to Normal View.

If you are using any other view apart from these 3 view modes in PowerPoint, you need to do the following –

powerpoint slide preview

If you are in a different viewing option, such as ‘Slide Sorter’ option, or the ‘Reading View’ option then you have to select the ‘Normal View’ option from the ‘View’ tab instead of the ‘Slide Sorter’ option or the different slide view option you are currently on.  

More PowerPoint Related Topics

  • How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
  • How to Give a Presentation on Zoom? A Helpful Resource!
  • What is a Presentation Clicker? [And How to Use it!]
  • How to Convert a PowerPoint to PDF? [A Simple Guide!]
  • PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
  • How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to Pressahotkey (via Freepik) for the featured image of this article

powerpoint slide preview

Top Contributors in PowerPoint: Steve Rindsberg  -  Jim_ Gordon  -  John Korchok  -  Bob Jones AKA: CyberTaz   ✅

February 13, 2024

Top Contributors in PowerPoint:

Steve Rindsberg  -  Jim_ Gordon  -  John Korchok  -  Bob Jones AKA: CyberTaz   ✅

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how can I get to 'preview' the next slide on a PPT before I show it?

Please remind me how I select a "preview" option  (split screen) to see the next slide coming up in a PPT.

We have had this facility in the past but the laptop seems to have "forgotten" this now

Does it depend on the age of the PPT or the current version of the Microsoft package? 

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How-To Geek

How to start a powerpoint slideshow.

Let the slideshow begin!

Quick Links

Start a slideshow in powerpoint's desktop app, start a slideshow in powerpoint's web app, start a slideshow in powerpoint's mobile app, key takeaways.

To start a PowerPoint slideshow on your desktop, open your slideshow and click "Start Slide Show" in the "Slide Show" tab. If you're using the web app, select "From Beginning" in the "Slide Show" tab. On mobile, simply tap the Monitor icon at the top of your screen.

There's nothing quite like finishing a presentation after spending hours getting it just right. Now, show off your hard work by starting your Microsoft PowerPoint slideshow on desktop, web, and mobile using the methods below.

Related: How (and Why) to Start Microsoft PowerPoint from the Command Prompt

To play a slideshow in PowerPoint's desktop app, all you have to do is click an option or press a shortcut on your keyboard .

Start the process by opening your presentation with PowerPoint. Then, in the app's ribbon at the top, select the "Slide Show" tab.

Select

In the "Slide Show" tab, from the "Start Slide Show" section, choose "From Beginning" (or press F5). Now your presentation will play from the very first slide.

If you'd like to start the slideshow from your current slide, choose the "From Current Slide" option. Alternatively, press Shift+F5 on your keyboard.

Select

While your presentation is playing, you can perform various tasks, like moving to the next slide or ending the show. You can reveal these options by right-clicking anywhere on the slide.

Slideshow options in PowerPoint for desktop.

Alternatively, you can use the following keyboard shortcuts while viewing your slideshow:

  • Spacebar or Right Arrow Button: Go to the next slide in the presentation.
  • Left Arrow Button: Go to the previous slide in the presentation.
  • Esc: End the show.
  • W: Hide your current slide and display a white screen. Press the same key again to bring back the slide's content.
  • B: Hide your current slide and display a black screen. Revert back to the slide's content by pressing the same button.
  • Ctrl+Left Mouse Button: Activate the laser point tool to point at things in your slides.
  • Ctrl+P: Launch the pen tool to annotate your slide's content during your show. You can choose if you'd like to keep these annotations when you end the show.
  • Ctrl+i: Access the highlighter tool to highlight items in your slides.

If you'd like to jump to a specific slide while presenting, press that slide's number on your keyboard and hit Enter. For example, press 12 and hit Enter to access that slide quickly.

To access the Presenter view, where you can see the upcoming slides and other options, right-click anywhere on your slide and choose "Show Presenter View."

PowerPoint for desktop's Presenter View.

With these options, you can start a slideshow and have it play exactly how you want.

To play a slideshow on the web, launch your preferred web browser and access PowerPoint on the web . Then, open your presentation.

From PowerPoint's ribbon at the top, select the "Slide Show" tab.

Access the

In the "Slide Show" tab, start your slideshow from the first slide by clicking the "From Beginning" option. To have your show play from your current slide, choose "From Current Slide."

Choose

Your presentation is now playing.

To reveal the options for moving slides, annotating items, and using Presenter Coach , bring your cursor to your screen's bottom-left corner. Then, click the appropriate icon.

Slideshow options in PowerPoint for web.

Related: How to Practice Your Presentations with PowerPoint's Presenter Coach

To start a slideshow in the PowerPoint mobile app , launch the app on your phone and open your presentation.

On the presentation screen, at the top, tap the Monitor icon to play the slideshow.

Select the monitor icon at the top.

Your presentation has now begun.

To move to the next slide, swipe left on your screen. To go to the previous slide, swipe right.

Swipe left or right to move slides.

You can reveal PowerPoint's presentation options, like annotation and black screen tools, by tapping at the top of your presentation. Then, choose the option you'd like to use.

Slideshow options in PowerPoint for mobile.

And that's it. Happy presenting!

Want to learn a few tips to help you make the best PowerPoint presentations ? If so, check out our guide.

Related: 8 Tips to Make the Best PowerPoint Presentations

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The Viewer App’s intuitive interface allows you to perform these basic tasks: navigate through slide pages, zoom into presentation slides, observe presentation slides in the navigation menu, download a full presentation in its original format or download presentation slides as images.

Other Aspose Apps you may want to try: Collage web app for making collages and merging JPG photos; Video web app for converting presentations to videos. Read an article on opening or viewing presentations: How to Open and View Presentations Without PowerPoint or Office

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  • What operations are available in the online Viewer? You can do many operations: Go into full-screen mode, use slides overview, specify an autoplay timer, and so on.
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COMMENTS

  1. Use Presenter View in PowerPoint

    PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. Select the Slide Show tab. Select the Use Presenter View checkbox. Select which monitor to display Presenter View on. Select From Beginning or press F5. In Presenter View, you can:

  2. Preview a slide show in PowerPoint

    To view the presentation from the first slide or beginning you can use the keyboard shortcut key which is F5 on the keyboard To run From Current Slide using a shortcut key, press Shift + F5 Slideshow mode will now begin which displayed your presentation in full-screen view. The Ribbon and other features of the PowerPoint window will disappear:

  3. Present your slide show

    Use Presenter view to run your slide show Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

  4. Show or hide slide thumbnails

    Microsoft security Accessibility center You can maximize your working space in PowerPoint by changing the size of the slide thumbnails. You can show or hide, or narrow or widen, the pane that contains the thumbnail views of your slides.

  5. Display Presenter View Preview in PowerPoint (Windows) #shorts

    Presentation Process If you want to see what Presenter View will look like for your PowerPoint slides and you only have one screen, you can use the Presenter View Preview mode. T...

  6. How to Show, Hide, or Resize Slide Thumbnails in PowerPoint

    To completely hide the thumbnails, drag the bar to the left until they disappear. If you've hidden the thumbnails but need to show them again, click the arrow above "Thumbnails" on the left-hand side. To increase the size of the slide thumbnails, click and drag the splitter bar to the right. Another quick way to change the size of the ...

  7. How to Present a PowerPoint Slideshow With Presenter View

    In this screencast, you'll learn how to present a PowerPoint slideshow with Presenter View. Download unlimited PPT templates with Envato Elements: https://...

  8. Understanding Presenter View in PowerPoint: A Deep Dive Guide

    In essence, Presenter View is a special mode in PowerPoint that allows the presenter to see their speaker notes on one screen, while the audience views the note-free presentation on another screen.

  9. PowerPoint Slide Show preview plus Notes view as an alternative to

    Start Slide Show preview by holding the Alt key and clicking on the Slide Show icon in the lower left footer of the PowerPoint window. This will start the slide show from the current slide in a window that takes up the top left quarter of your screen. Share Slide Show Preview in the meeting

  10. PowerPoint 2016: Presenting Your Slide Show

    Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode. Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide. Go to the Slide Show tab on the Ribbon to access even ...

  11. Presenter View in PowerPoint 365 for Windows

    PowerPoint Tutorials Interface and Basics Presenter View in PowerPoint 365 for Windows Learn about Presenter view in PowerPoint 365 for Windows. This is the view that allows you to use two displays effectively to deliver your slides in PowerPoint. Author: Geetesh Bajaj Product/Version: PowerPoint 365 for Windows OS: Microsoft Windows 10 and higher

  12. View Options in PowerPoint

    Thumbnails of the slide are represented as boxes in the 'Slide Navigation' bar with its consecutive serial number to the left of it. The main function of normal view mode in PowerPoint is to navigate through slides in a vertical grid while allowing you to add, design, or edit the slides while getting a preview of the slides on the left. 2.

  13. How to Set the Preview Image for a Video in Microsoft PowerPoint

    Open your PowerPoint presentation, head to the slide containing the clip, and click the Play button on the video. When you see the frame that you want to use as the preview image, click the Pause button. Go to the Video Format tab and select the Poster Frame drop-down arrow. Choose "Current Frame."

  14. PowerPoint: Presenting Your Slide Show

    In this video, you'll learn the basics of presenting your slide show in PowerPoint 2019, PowerPoint 2016, and Office 365. Visit https://edu.gcfglobal.org/en/...

  15. Start the presentation and see your notes in Presenter view

    Start presenting On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View. Use the controls in Presenter view

  16. PowerPoint Presenter View with a single monitor/screen: what's possible

    Approach 2: Use Presenter View preview. A few years ago PowerPoint introduced Presenter View Preview. This mode allows you to see Presenter View even if you only have one screen. ... Since Webex is a screen-based sharing platform, the attendees will see your slides in the PowerPoint window and the rest of your screen as grey. You will want to ...

  17. how can I get to 'preview' the next slide on a PPT before I show it

    Created on May 23, 2019 how can I get to 'preview' the next slide on a PPT before I show it? Please remind me how I select a "preview" option (split screen) to see the next slide coming up in a PPT. We have had this facility in the past but the laptop seems to have "forgotten" this now

  18. How to Start a PowerPoint Slideshow

    Start a Slideshow in PowerPoint's Web App. To play a slideshow on the web, launch your preferred web browser and access PowerPoint on the web. Then, open your presentation. From PowerPoint's ribbon at the top, select the "Slide Show" tab. In the "Slide Show" tab, start your slideshow from the first slide by clicking the "From Beginning" option.

  19. Live Preview in PowerPoint 365 for Windows

    Follow these steps to use Live Preview: Open any presentation in PowerPoint 365 for Windows. Insert a shape on your slide and keep it selected. Doing so brings up the Shape Format contextual tab on the Ribbon, as shown highlighted in red within Figure 1 . Figure 1: Shape Format tab. Select the Shape Format tab and click the downwards pointing ...

  20. Choose the right view for the task in PowerPoint

    Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location, or add sections to organize your slides into meaningful groups.

  21. Free Online PowerPoint Viewer

    The Viewer App's intuitive interface allows you to perform these basic tasks: navigate through slide pages, zoom into presentation slides, observe presentation slides in the navigation menu, download a full presentation in its original format or download presentation slides as images.

  22. Free Google Slides themes and Powerpoint templates

    Free templates for Google Slides and PowerPoint Or kick off your next project with AI Presentation Maker Celebrate Slidesgo's big 5! Five years of great presentations, faster Let's party Trending searches Disney 48 templates Slidesclass 229 templates Editor's Choice 2907 templates Movie 152 templates Color of the Year 22 templates New Year

  23. View a presentation without PowerPoint

    PowerPoint Viewer, a free download from Microsoft.com, enables viewing of PowerPoint presentations on computers that do not have PowerPoint installed.