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One month leave application from school college university

Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

  • Application for annual leave.
  • Application for Sick leave.
  • Application for injury leave.
  • Application for maternity.
  • Application for paternity leave.
  • Application for casual leave.
  • Application for Illness or death of any relative leave.
  • Application for a doctor’s appointment.
  • Application for the dentist’s appointment.
  • Application for vacation leave.
  • Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

  • Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
  • Details of the addressee.
  • Subject or type of leave application.
  • The reason behind the leave application.
  • Duration of the leave with the dates mentioned.
  • In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
  • The number of allowed and remaining leaves, if applicable.
  • Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

  • The employee can easily and quickly make the request without writing it every time from scratch.
  • The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
  • It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

One Day Leave Applications

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Office Casual Leave Applications

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Leave Application Letters for Various Reasons

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Teacher Leave Application Letters

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Leave Application for Few Days Off

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Leave Application Forms

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Applications for a Month’s Leave

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Application for Casual Leave from Office

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  • How To Write A Leave Application For Office (Samples)

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Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

  • Your complete name, address, contact information and employee code: These are details that identify who you are.
  • Salutation: This is a greeting addressed to the recipient of the leave application.
  • The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
  • Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
  • Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
  • Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
  • Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
  • Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

  • Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
  • Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
  • Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
  • Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
  • Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

  • Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
  • Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

  • Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
  • Don’t write in a casual tone.
  • Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
  • Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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How To Write a Leave Application For Office Like a Pro? (With Samples)

The need to write a leave application letter could arise for several reasons. So your son is ill, and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? Is it not like anybody is allowed to just travel, right?

The truth is, at some point during your employment, you may need to request a leave of absence. The need for absence could be for various reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby, or a desire to travel. A leave of absence, in your case, is not a luxury but a necessity.

List of application letter samples:

  • Casual leave application
  • Vacation leave application
  • Maternity leave application
  • Annual leave application
  • Paternity leave application
  • Sick leave application
  • Leave application due to the illness of a close family member

Leave application due to the death of a family member sample

Leave application for special occasion (marriage) sample.

  • Emergency leave application

Leave application for a day sample

Leave application for half-day sample, 1. what is a leave application for office.

When an employee seeks a temporary break from their work due to personal reasons, they write a leave application letter or letter of absence to the concerned authority. Writing such a letter shows professionalism on the employee's part and gives adequate time to the team and the employer to prepare. Taking leave without a prior application is much like putting everybody in office in difficulty.

In other words, a leave application is a professional way of asking for a pause from work for a specific period.

There are rules and features essential to include if you are sending a formal leave request: it should be brief, genuine, and should have sufficient details regarding the reason for your absence. The content of your letter of application makes the difference between a "reject" or "approved" resolution from your superior.

There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms.

2. The leave application format

The leave application for office describes an employee's situation of not being able to work at the office for a specific period. They can discuss their problem with the manager or HR to solve it by writing an application.

The content of a leave of application for office

First of all, employees have to write a letter or email to the superior to make a meeting request to discuss their problem and provide the leave application for acceptance. The leave application format contains the following essential points:

1. The subject (purpose) of the application

Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

For example:

  • Vacation Leave Application - [Your Name ] - [Date]
  • Maternity leave application- [Your Name] - [Date Range]"
  • Annual leave application - [Date range]"

2. Salutation and the receiver's name

Employees must include the individual's name to whom the letter is addressed.

  • Dear Mr Clooney
  • Dear Ms Rudolf
  • Hello Julie

3. Reason for taking leave

The reason behind taking leave from the workplace, like any health or family problem or any urgency. It can be maternity or adoption of a child or want relief from work stress etc. Employees can write the leave application in all of these situations.

  • I received news of a sudden family emergency requiring immediate attention and presence.
  • I have a medical appointment that I cannot reschedule and need to attend.
  • My family is going through a difficult time, and I need to be there to provide support and assistance.

4. The number of needed days

It is important to write the particular dates of taking leave from the workplace. That means from which date to till which date they are going to be unavailable at the workplace.

  • I am writing to request a two-week leave from [start date] to [end date] due to personal reasons.
  • I would like to request a three-day leave starting from [start date] until [end date] for a family emergency.
  • I am writing to formally request a one-day leave on [specific date] to attend a medical appointment.

5. Work plan during the absence

Employees also write the notes they are going to do for fulfilling their absence. They may give training for their replacement to manage the loss of work. They can write a document, including detailed information on their daily work in it. They may also be available in case of any emergency at the time of their absence at the workplace.

  • I have discussed my workload with [Colleague's Name], and they have agreed to handle my tasks during my absence. I will also be accessible via email to provide any guidance if necessary.
  • I have prepared detailed instructions for [Colleague's Name] to follow in my absence. We have worked together to ensure a smooth handover of my ongoing projects.
  • I have rescheduled meetings and informed my team about my absence. [Colleague's Name] will take care of any urgent matters in my absence, and I will ensure a comprehensive handover of my ongoing tasks.

6. Contact information

Provide your contact information during your leave, such as your email address or a phone number where you can be reached in case of emergencies. Ensure that you are reachable if necessary.

You can reach me via email at [Your Email Address] or on my mobile phone at [Your Phone Number] in case of any urgent matters that require my attention.

7. Closing and signature

Employees should sign at the end of the leave application.

I understand the importance of my role, and I am committed to ensuring a smooth workflow during my absence. I appreciate your understanding and consideration of my request.

[Your Name] [Your Employee ID] [Your Department]

3. How to write leave applications with examples

Review these leave samples, and edit them as you need for your specific need and circumstances. The structure used will be of good use in various situations, and for sure will be a good starting point for starting to write your own leave requests.

Casual leave application sample

Subject : Casual Leave Application

Salutation and the receiver’s name:

Dear Mr./ Mrs. [The receiver’s name]

Reason for taking the leave: I am writing this application to request three days leave as I have to attend a conference on “Safety Measures at Work” from 2nd to 5th of December.

This is an important conference as I would learn about the new standards and procedures that we could implement in our daily activity.

I know our company's motto is “Zero incidents. Zero Losses”, therefore this conference will help me better understand the legislation, adopt and adapt the standards to the specific activity of our department. The last day of the conference will host a workshop held by four specialists from the Environment Ministry, allowing me to learn from the best.

The number of days: As this conference is in Bruxelles, I will have to leave on the 1st of December, and I will be resuming office in December, the 6th.

Work plan: I am positive that my team will fill my place while I’m out of the office.

Contact information: During my absence, you can reach me via email. I will be grateful to you for considering the present leave of application.

Signature : Sincerely, [The applicant’s name]

When writing a leave application in a letter to your manager or your supervisor, there are a few sections that must be included. Following this structure will lead to effective formatting and ensure you don't miss essential elements of your leave application. By doing so, you're also maximizing your chance of getting the request approved.

Vacation leave application sample

Subject: Vacation Leave Application

Dear [Recipient’s Name],

I am hereby requesting your approval for a ten-day leave for my planned trip to Kenya with my husband and child.

I am writing this letter to formally notify you about my leaves from [start date] to [end - date]. I will join office from Monday, i.e., on [date].

I will update you with the final draft this week, and before I go, you will have the final version on your desk. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at the email address and phone number (contact number) in case of any queries.

I hope you will acknowledge my application and process it the earliest.

Thank you Yours sincerely, [Your name]

You can use this template for a 2 or more days leave application for office. Additionally, if you are looking to download a Vacation request form to print, we have it available for you.

Maternity leave application sample

Subject: Maternity Leave Application

I am writing you this letter to submit my request regarding the maternity leave for three months, from [start date] to [end date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to my colleague [the colleague’s name], and I am confident he/ she will handle my work for 90 days. In case of any difficulty, you can reach out to me at my number.

I have attached the certificate from my doctor with all the details you need to know.

Yours sincerely,

[Applicant’s Name]

Annual leave application sample

Subject: Annual Leave Application

Dear Mr./Ms. [Recipient’s Name],

I write to inform you that I will be traveling with my family for a period of one month, between [start date] and [end date]. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. [enter your colleague name] agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at [email address].

I will return to the office on [date]. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Thanks and regards, [Your Name]

Tip: In case you're looking for a system to automate your annual leave management , LeaveBoard can help. Give it a try for free . Discover how easy it is and how many repetitive tasks will not be anylonger your problem.

Paternity leave application sample

Subject : Paternity Leave Application

I hereby inform you that my wife is in the final stage of her pregnancy, the due date is fast approaching.

Since this will be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks after, so I request you to grant me leave for 30 days, beginning from the [date].

I have transferred the important duties to my associate [name of the person], and he/ she will look after the tasks until I get back to work. Also, during the entire period, I will be available on my phone or via email for any matter.

Being a parent yourself, I am sure you understand my situation and authorize my paternity leave as soon as possible.

Sick leave application sample

Subject : Sick Leave Application

I want to bring to your kind attention that I am suffering from critical back pain, and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan and a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest I can take.

I request you to please grant me leave for five days, i.e., from [starting date] to [end-date], for a speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be contacted at [email address] and on [phone number] for any queries or emergencies. Besides, I have explained the tasks to [colleague name] to be taken care of in my absence.

Yours sincerely, [Your name]

If you are looking for a simple copy-paste Sick Leave Email or Letter to print, we have them available for you.

Leave application due to the illness of a close family member sample

Subject: Leave Application due to the illness of a close family member

Dear Mr./Mrs. [Recipient’s Name],

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family: my brother has been diagnosed with cancer. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on [date]. I submitted you the most urgent project, and I feel confident that my other projects will not suffer from such a quick absence. As you know, my work record speaks for itself as much as my ability to make up for the lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely, [Your Name]

Subject: Leave application due to the death of a close family member

I am writing this letter to inform you about the unexpected passing away of my dearest aunt today. I intend to leave tonight and be out of town for the funeral and related arrangements until [date].

I request you to grant me seven days of emergency leaves because of such circumstances.

I am confident that my current unfinished tasks will not be negatively affected by this absence.

Once I return to the office on [date], I hope I will be able to concentrate on my work much more effectively.

Thank you for your support.

Subject: Leave application for my wedding

Dear Mr./ Mrs. [Name of the superior],

I’m writing to you to request some time off as I am getting married on the [DD/MM/YYYY]. I would like to apply for a leave from 01/05/2024 to 01/06/2024 (1 month) to prepare a perfect celebration for entering this new phase of our lives.

Attached to this email, you can find the invitation I would like to extend to all my colleagues.

I will do my best to meet my deadlines by 28/04/2024 and give a proper handover to my associate [Name of the colleague] to take care of any urgency in my absence.

I hope you will accept my request and grant me leaves for the said dates. Looking forward to your positive reply.

Regards, [Your name]

Emergency leave application for office

Subject: Request for emergency leave

Dear [Manager's Name],

I am writing to request an emergency leave of absence from [Start Date] to [End Date]. Unfortunately, I have recently experienced a family emergency requiring immediate attention and presence.

I understand that my absence will cause inconvenience to the team, and I apologize for any disruption it may cause. I trust you understand that this situation is beyond my control, and I must attend to my family's needs at this time.

I have spoken with my colleagues to ensure that all my current projects and responsibilities are covered during my absence. I will also be reachable by email and phone in case of any urgent matters that require my attention.

I hope to return to work as soon as possible and will keep you updated on my situation throughout my leave. Thank you for your understanding and support during this difficult time.

Sincerely, [Your Name]

Subject: Leave application for [Date]

This is to inform you that I will need a day off on [Date]. On that day, my husband and I are invited to our son’s graduation, and as you probably know, this is a special event, and it cannot be missed.

I will leave everything in order, and also I have explained the task that may occur during my absence to [name of colleague], and you can contact her in case of any need.

Please feel free to contact me on my number [telephone number] in case of any urgency or queries.

Subject: Half day leave application

I would like to inform you that I will not be available in the [Morning/Afternoon]/[From hour to hour] of [Date]. I would like to notify you that it so appears that my father is traveling to see me, and I must receive him at the airport. There is no one else in town to pick him up. I ensure that my tasks for the day will be finished by then. I would be available by phone if there is any urgency. Thank you for accepting my request.

Yours truly, [Your Name]

Leave application for two days to manager

Subject: Two days leave request

Dear [Manager’s Name],

As discussed yesterday, I would like to request approval for 2 days of leave from [Date] to [Date]. I have to solve some paperwork for my family, and this requires a bit of time durring the working hours. I have already discussed with [insert name] to back me up, and call me in case of any help is needed in my absence.

Please let me know if you need any additional information. Thank you for considering my application for approval.

Simple 5 days leave application for office

Subject: Five day leave application

As discussed durring the weekly meeting, I would like to request approval for 5 days of leave from [Date] to [Date] due to personal reasons. I trust you understand my situation and grant me leave for 5 days. I will return to work on [Date].

I'll be reachable on my mobile if there is ever an emergency work situation.

Thank you for considering my application for approval.

We provide also some examples of leave of absence letters : Medical leave of absence - 1 month, Leave of absence - personal reasons - 10 days, Leave of absence - personal reasons - 1 week.

Additionally, if you're looking for a general use leave application form , where employees can request multiple types of absences (vacation, medical, jury duty, personal, family, voting, bereavement, time off without pay) we are offering it to you for download in word format.

Moreover, if you are looking to setup your out of office message , we have some tips.

4. Conclusion

On the whole, a leave application letter should contain a valid reason for your leave, which should convince the employer and make him/ her grant you leave.

Suppose you are having a reasonable enough claim for a leave application. In that case, your request will not be declined without any justification, mainly when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc.

Most importantly, the leave application should not sound friendly or casual; rather, it must be formal and professionally-written.

At the end of this article, I hope you know much more about why, how, and when to write an application letter. There are various online tools and software with samples, HR templates , and examples of HR documents. We would like to point out the LeaveBoard, an cloud-based HR software for small businesses , that can help with registering, tracking, planning for your employee leave applications.

Automate your time-off request with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards

  • How to Write a Leave Application Letter [+5 Letter Samples]

busayo.longe

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

  • Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

  • Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

  • Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

  • Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

  • Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

  • Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

  • Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

  • Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

  • Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

  • Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

leave application

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

  • Your leave application letter should be precisely dated. 
  • It should be brief and to the point
  • The reason for the absence should be genuine and clearly explained.
  • The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

  • Date: a leave application letter must be properly dated for the records
  • Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
  • Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
  • Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
  • Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

  • A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
  • Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
  • Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
  • Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
  • Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
  • Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
  • Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
  • Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

leave application format for office

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

leave application format for office personal leave

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

maternity leave application format

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

paternity leave application format

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

medical leave application letter sample

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

leave application format job

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

sick leave application office

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

  • Death in the family.
  • Family or friend’s wedding.
  • A medical procedure, e.g., surgery
  • Home emergencies like a fire, damage to property, etc.
  • Sickness in the family.
  • Relatives are visiting from or going to live abroad.
  • Stress and anxiety from work.
  • Doctor’s appointment.
  • Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

  • Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
  • It is essential to use formal language.
  • Keep it short by only mentioning the required information.
  • Include a signature at the end of the casual leave application.
  • Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

  • Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
  • Include a signature at the end of the marriage leave application.
  • Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

  • Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
  • Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
  • Include a signature at the end of the office leave application.
  • Write the recipient’s name.
  • Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

  • Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
  • Express gratitude.
  • Use appropriate salutations.
  • Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

  • Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

  • Mention the hours you will be away.
  • Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

School-Absence-Leave-Application_

Tips for Writing a Leave Application

  • Include a signature at the end of the leave application.
  • Use polite and professional language to make it sound genuine.
  • Revise the letter for any grammatical or punctuation errors.
  • Provide a genuine reason why you need to take the leave.
  • Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

  • Salutation and addressing to the appropriate person.
  • The subject of the letter.
  • Reasons for taking leave.
  • Leave days required.
  • Include your correct contact information.
  • Don’t forget to include your name and details at the end of the application letter.

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Leave Application Format for Office, School & College [Samples]

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  • Updated on  
  • Nov 28, 2023

leave application format job

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

leave application format job

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

  • Health-related issues such as sick leave, leave for surgery, etc.
  • Maternity leave
  • Family emergency
  • Going out of the city
  • Personal reasons (attending a marriage, family function, personal tasks, etc.)
  • Addressing or extending a greeting to the recipient
  • Subject line
  • Cause of departure
  • Required number of leaves
  • Specifics about your pay at work
  • Contact details
  • Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

  • Casual Leave (For family emergencies, personal issues, etc.)
  • Annual Leave
  • Study break
  • Urgent work
  • Maternity/Paternity Leave
  • Half-Day Leave
  • One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Leave Application

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

  • Subject (Leave for Personal Tasks or any other reason)
  • Mention the reason for leave
  • The number of leaves you require with particular dates
  • Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

one-day-leave-application

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

bereavement-leave-application

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

leave application format job

  • Use a formal tone while explaining the reason for taking a leave.
  • Write in simple language without using jargon.
  • Proofread the application before sending it.
  • Keep it to the point.
  • If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

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Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

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11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

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12 Leave Letters For Work (With Examples)

leave application format job

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

English that goes straight to the heart

Leave Application for Job

A leave application for job is a formal letter of your absence from your office or any other professional space. These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

In this post, we have added Tips, Format, and the top examples of “Leave Application for Job”.

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Letter for Leave Application

Leave Application for Job Tips

  • Write the heading and reference number properly.
  • Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
  • Mention the subject in brief .
  • The body of the letter should be concise and to the point.
  • Use the subscription ‘Yours faithfully.’
  • Use the full signature of the writer.

Leave Application for Job Format

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,…………….. Designation & …………………. Address……………………………

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you. Complimentary Ending: (E.g.: Yours sincerely/faithfully,) Sender’s Signature Sender’s Name Sender’s Designation

Leave Application for Job Examples

Leave application for job example #1.

To. Rajendra Kumar, Office in charge, Motija Finance Subject: Application for leave Dear Sir,

This is to bring to your notice that as I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on August 1 and return on August 16. . I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office. I would be obliged if you accept my leave application.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance

Leave Application for Job Example #2

Date: 17/04/2023 To, Peter Charles, CEO, XYZ Company

Sub: Medical leave application letter

This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo a minor leg surgery on the 18th of April. The doctor has advised me complete bed rest for a period of 1 month. I will be mostly available after the 28th of May to resume my work.

I have enclosed all the necessary documents including a letter of recommendation from my doctor.

I regret the inconvenience and I’d like to request you consider this medical leave application.

Yours Faithfully, John Allen, Junior Engineer, XYZ Company

Leave Application for Job Example #3

Date: 27/03/2023 To, Simon Charles, CEO, Infosys Technology

I am writing to request a 30-day leave of absence for medical reasons. As I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on April 1 and return on May 1.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely, Peter Paul, Senior Engineer, Infosys Technology,

Ph no – 914567879865, Email – [email protected]

Leave Application for Job Example #4

Το, The Manager, TCS, Salt Lake, Kolkata

Subject: Request for 15 days leave for examination.

Dear Madam,

I would like your permission to appear in my examinations, which are scheduled to be held on 11, 19, and 26 June 2023. During the period from 11 to 26 June, I will not be able to present in the office as my examination centre is located in Mumbai which is far away from my office location. However, after my exams are over, I will work hard to compensate for the pending tasks.

The admit card issued for the examination is attached to this letter. If any further information is required, let me know. I have attached my contact number below.

So, I request you to kindly allow me 15 days off. I shall be very thankful to you for this favour.

Yours sincerely, Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023

Leave Application for Job Example #5

DATE: 06/06/2023 To, The Manager, Cyber Technology, Kolkata

Sub: Casual leave application

With due respect, I am writing this request letter to apply for four days of casual leave from 10/06/23 to 25/06/23. After so many days I am going to visit my native place to see my parents.

So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.

Thanking you. Sincerely, Manish Pandey, Junior Technician, Cyber Technology

Leave Application for Job Example #6

To, The Manager, Vital Technology, Kolkata

SUBJECT: Leave Application

Respected Sir

This is to bring to your notice that, I need a full day’s leave due to an emergency at home. I will be joining in and even will try to arrive after the situation is soothed.

Sir, I require this leave due to the long-term disease of my Grandfather who is going to get operated on soon. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we are living apart from our families.

I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Kindly grant me a leave for days. I shall be grateful to you.

Thanks in anticipation Yours sincerely, Rajat Sen, Senior Technician, Vital Technology, Date: 12/06/23

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Home » Job Tips » Career Advice » Casual Leave Application

Top 7 Casual Leave Applications With Format & Template Guide

Discover How to Draft a Casual Leave Application Professionally

Taking time off from work is an essential aspect of maintaining a work-life balance and attending to personal commitments. However, writing a casual leave application can often be daunting, especially if you’re unsure of the appropriate format and tone. However, when applying for casual leave, it’s crucial to draft an effective and professional casual leave application . In this blog post, we will explore the key elements of a well-written casual leave application.

Table of Contents

What Is a Casual Leave Application?

A casual leave application is an official request for short-term leave from work made by an employee to their employer or supervisor. It is typically used for personal reasons, such as attending to personal matters, medical appointments, or handling unexpected emergencies. The purpose of a casual leave application is to inform the employer in advance and ensure a smooth workflow during the employee’s absence. The number of days off you are allowed and whether the leave is paid or unpaid depend on the company policy.

You must professionally draft your casual leave application to maintain healthy communication with your employer, learn business communication to improve your writing skills.

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How to Write a Casual Leave Application?

A well-written casual leave letter needs professionalism and close attention to detail. To make sure your application successfully conveys your intention, follow the below steps:

1. Address the Application to the Proper Recipient

Each person who would be impacted by your absence from work must receive a copy of the leave request. The primary recipient of your application will be your supervisor. If you’re writing an email, it is advised to include the HR executive, the lead, and any other people, if any, in the CC line of your email.

2. Start With a Polite Greeting

It’s essential to start out politely and use a formal salutation, such as “Dear [Manager’s Name]” or “Respected [Manager’s Name],” when writing to the receiver.

3. State the Reason for Writing the Application – Subject Line

Clearly state why you are taking a casual leave of absence, whether it be for personal, professional, familial, or other valid reasons. Be brief and avoid any unnecessary details. Some examples of subject lines are.

  • Request for Casual Leave – Family Emergency
  • Casual Leave Application – Medical Appointment
  • Applying for Casual Leave – Personal Time Off

4. Keep the Main Body Content Concise

T he body of your application is very important. Even though the subject line gives a good idea of the application’s context, the application’s primary content will include all the specifics. It is also important to be on point and keep the content concise.

Give all details that are required to make sure that the application seems genuine so that it can get approved.

5. Specify the Date and Duration

It is of utmost importance to mention clearly in detail the dates you want to take the leave and its duration, whether it be a full day or even for a few hours. As a result, it will help your employer plan accordingly and manage resources.

6. Offer Alternate Arrangements

If it is possible offer alternate arrangements to minimize the work burden caused by your absence. This could include delegating some tasks or giving necessary instructions so that the work is completed on time. If you’re going on a long leave, you can even suggest a temporary replacement for you.

Casual Leave Application Format

To ensure clarity and consistency, it’s important to adhere to a standardized format when writing a leave application. Here’s a suggested format to follow:

Make sure if you’re writing an email then keep all the necessary people in CC before sending.

Employee Casual Leave Application Samples

Following are a few samples of how you can format your leave application.

Sample 1: Casual Leave for Medical Emergency

A sample format for a medical emergency is given below:

Sample 2: Casual Leave Application for Marriage

A sample format for casual leave for marriage is given below:

Sample 3: Casual Leave Application for Function

Following is a sample format for casual leave for a function:

Sample 4: Half-Day Casual Leave Application

Following is a sample half-day casual leave application:

Sample 5: Casual Leave Application When You Are Hosting Guests

Following is a sample application when you have guests:

Sample 6: Application for Leave for First Half From Office

Following is a sample for the first half of leave from the office.

Sample 7: Casual Leave Application From the Office

Following is a sample application for any miscellaneous work you would like to finish and you need leave:

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A well-written casual leave application is essential for conveying your request clearly and upholding professionalism at work. By following the guidelines provided, and considering the templates, you can confidently submit your casual leave application and ensure a smooth transition during your absence. Keep in mind that it is crucial to modify the information to fit your particular situation and organizational policies.

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Leave Application Format - How to Write, Samples

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Writing leave applications can be a hassle, especially when you don't find the right words.

To help you fix this, we bring to you this detailed guide on leave application formats where we discuss how to write leave applications and sample leave personal, medical, and vacation leave applications!  

Let's get started!

How to Write a Leave Application?

Writing a leave application for the office requires a professional and formal tone. Here's a step-by-step guide on how to write one:

1. Format your leave application:

  • Use a standard business letter format.
  • Your address should be at the top, followed by the date.
  • The recipient's (usually your supervisor's) name, title, and the company's address should come next.
  • Use a salutation such as "Dear [Supervisor's Name]."

2. State the purpose:

  • In the first paragraph, clearly state the purpose of your leave. Specify the number of days or the specific date(s) you intend to be on leave.

3. Provide a brief explanation:

  • In the second paragraph, briefly explain why you need the leave. Whether it's for personal reasons, medical issues, family matters, or any other valid reason, provide some context.

4. Mention the dates:

  • Reiterate the specific dates for your leave and any alternate arrangements if necessary. If you have a plan for how your work will be handled during your absence, mention it here.

5. Express your willingness to manage work:

  • Assure your employer that you're committed to ensuring a smooth workflow during your absence. If possible, offer to delegate tasks or train a colleague to handle your responsibilities.

6. Request for approval:

  • Politely request your supervisor's approval for the leave.

7. Express gratitude:

  • In the closing paragraph, express gratitude for considering your request and being understanding.

8. Formal closing:

  • Close the letter with a formal closing like "Sincerely," followed by your signature.

9. Attach necessary documents:

  • If your leave requires any supporting documents (e.g., medical certificates), mention that you have attached them to the application.

10. Proofread and edit:

  • Before sending, carefully proofread your letter to correct any errors in spelling, grammar, or punctuation.

Here's a sample leave application for your reference:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Supervisor's Name] [Supervisor's Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Supervisor's Name],

I am writing to request a leave of absence from [start date] to [end date] due to [briefly state the reason for leave]. During this time, I will [mention any plans to ensure the workflow is not disrupted, if applicable].

I understand the importance of my responsibilities, and I am committed to ensuring a smooth transition during my absence. I will [mention any plans for handing over tasks, training a colleague, or any other relevant information].

I kindly request your approval for this leave, and I am prepared to discuss any necessary arrangements to minimize any potential disruption.

Thank you for considering my request. I appreciate your understanding and support.

[Your Signature]

[Enclosures: (if applicable, list any attached documents)]

Make sure to adjust the details, including names, dates, and reasons, to suit your specific situation.

Always submit your leave application well in advance to give your employer ample time to make necessary arrangements if needed.

Leave Application Guide:  Format, Samples, and Tips for Vacation, Medical, and Personal Leave

Vacation leaves.

When applying for vacation leave, it's important to follow your company's specific leave request procedures and use a professional tone.

Here's a general format, some sample vacation leave letters, and tips to help you write a vacation leave application:

Format for a Vacation Leave Application

Your vacation leave application should typically include the following elements:

Date : Write the date at the top of the letter.

Recipient's Name and Title : Address the letter to your immediate supervisor, manager, or HR department.

Your Information : Include your name, employee ID, department, and your position within the company.

Vacation Details:

  • Start date and end date of your vacation.
  • Total number of days you plan to be on leave.
  • Mention if there are any half-days or specific hours you will be taking off.

Reason : Briefly state the reason for your vacation, such as a family trip, personal relaxation, or special occasion.

Work Coverage Plan : Explain how your workload will be managed in your absence. Mention if you've delegated responsibilities to a colleague, provided contact information in case of emergencies, or arranged for any pending work to be completed.

Contact Information : Provide your contact information (phone number and email) in case of emergencies or if your colleagues need to reach you.

Closing : Conclude the letter professionally, expressing your gratitude for their understanding and support.

Signature : Sign the letter manually if it's a hard copy. For digital submissions, a typed name is sufficient.

Tips to Write a Vacation Leave Application

Here are some tips to write a vacation leave application:

  • Plan in Advance: Request your leave well in advance, considering your company's policies and any specific notice period required.
  • Be Clear and Specific: Clearly state the dates of your vacation and how many days you'll be away.
  • Delegate Responsibilities: If applicable, outline how your work will be managed during your absence. Mention the colleague who will handle your responsibilities and provide contact details.
  • Express Gratitude: Show appreciation for the understanding and support of your employer or supervisor.
  • Follow Company Policies: Ensure that your request adheres to your company's policies on leave, including any blackout periods or specific leave guidelines.
  • Keep It Professional: Maintain a professional tone throughout the letter.
  • Proofread: Check for any spelling or grammatical errors before submitting.

Sample Vacation Leave Letters

Here are two sample vacation leave letters for your reference. You can customize them as per your specific situation:

Sample 1: For a Short Vacation

[Your Name] [Your Employee ID] [Your Department] [Your Position]

[Supervisor's Name] [Supervisor's Title] [Company Name] [Company Address]

I am writing to request vacation leave from [start date] to [end date] for a total of [number of days] days. I will be on vacation to [destination] for personal relaxation.

During my absence, I have arranged for [Colleague's Name] to handle my responsibilities. You can reach them at [Colleague's Email/Phone].

I will also be reachable via email at [Your Email] and by phone at [Your Phone Number] for any urgent matters that may arise.

Sincerely, [Your Name]

Sample 2: For an Extended Vacation

[HR Department/Supervisor's Name] [Company Name] [Company Address]

Dear [Recipient's Name],

I am writing to formally request an extended vacation leave from [start date] to [end date], totaling [number of days] days. This vacation is planned to [briefly mention the reason, e.g., celebrate a family milestone].

I have taken steps to ensure that my work responsibilities will be covered during my absence. [Colleague's Name] will oversee my tasks and can be reached at [Colleague's Email/Phone] for any work-related matters.

I will be accessible via email at [Your Email] and phone at [Your Phone Number] for any critical situations.

I appreciate your understanding and support regarding this request and will ensure a smooth transition before my leave.

Remember to tailor your letter to your specific situation and your company's policies.

Make sure to submit your vacation leave request well in advance to allow your employer or supervisor ample time to plan for your absence.

Medical Leave Application

The format for a medical leave application is quite similar to that of a vacation leave application, with some specific differences related to the medical condition and supporting documentation.

Here's the format for a medical leave application:

Medical Leave Application Format

  • Date: Write the date at the top of the letter.
  • Recipient's Name and Title: Address the letter to your immediate supervisor, manager, or HR department.
  • Your Information: Include your name, employee ID, department, and your position within the company.
  • Medical Leave Details:
  • Start date and end date of your medical leave.
  • Total number of days you plan to be on medical leave.
  • Reason: Briefly state the reason for your medical leave, including:
  • A description of your medical condition or reason for leave.
  • The name of your treating physician or healthcare provider.
  • Work Coverage Plan: Explain how your workload will be managed in your absence due to your medical condition. Mention if you've:
  • Delegated responsibilities to a colleague.
  • Provided contact information in case of emergencies.
  • Arranged for any pending work to be completed.
  • Medical Documentation: Attach any necessary medical documentation or notes from your healthcare provider to support your request. This could include a doctor's note, medical certificate, or any other relevant documents.
  • Contact Information: Provide your contact information (phone number and email) in case of emergencies or if your colleagues or the company's HR department need to reach you regarding your medical leave.
  • Closing: Conclude the letter professionally, expressing your gratitude for their understanding and support.
  • Signature: Sign the letter manually if it's a hard copy. For digital submissions, a typed name is usually sufficient.

Tips to Write a Medical Leave Application

Be sure to follow your company's policies and procedures for requesting medical leave.

  • Provide a clear and concise explanation of your medical condition and the reason for the leave.
  • Attach any necessary medical documentation or notes from your doctor to support your request.
  • Offer a plan for ensuring the continuity of your work during your absence, whether through delegation or providing contact information.
  • Mention your commitment to returning to work on a specific date.
  • Be respectful and professional in your tone and language.
  • Address the letter to the appropriate person, typically your employer or immediate supervisor.
  • Keep a copy of the letter for your records.
  • Submit your request well before your intended leave dates to allow for proper planning and approval time.
  • Be prepared to discuss your request with your employer if they have any questions or concerns.

Sample Medical Leave Letters

Here are some sample letters to apply for a medical leave

Sample 1: Medical Leave Application for Surgery

I am writing to request a medical leave for a surgical procedure that I must undergo. The surgery is scheduled for [date], and my doctor has advised me to take [number of days] off for recovery. I plan to be on medical leave from [start date] to [end date].

I have attached the surgical procedure details and the recommendation from my surgeon. During my absence, I have arranged for [colleague's name] to handle my responsibilities. I will provide them with all the necessary information for a smooth transition.

Please feel free to contact me at [your contact information] in case of any emergencies or if further clarification is needed.

I am committed to resuming my duties on [return date] and ensuring a seamless transition. I appreciate your understanding and support during this time.

Sample 2: Medical Leave Application for a Family Emergency

I am writing to request a medical leave due to a family emergency. I have just received news that my [family member's relationship, e.g., parent, spouse, child] has fallen seriously ill, and I need to be with them during this difficult time.

I plan to be on medical leave from [start date] to [end date]. I understand the importance of my role, and I will ensure my responsibilities are managed during my absence. I have informed [colleague's name] to handle my tasks, and I will provide them with the necessary instructions.

Please do not hesitate to contact me at [your contact information] for any urgent matters or if further information is required.

I am dedicated to returning to work on [return date] and appreciate your understanding and support during this challenging period.

Personal Leave

A personal leave application is a formal request to your employer or supervisor to grant you time off for personal reasons, such as family events, emergencies, or personal relaxation.

Writing a well-structured and respectful leave application is essential. Here's a format for a personal leave application and some tips to help you write one:

Format for a Personal Leave Application

  • Date: Begin your letter by writing the date at the top.
  • Recipient's Name and Title: Address the letter to the appropriate person in your company, usually your immediate supervisor or HR department.
  • Personal Leave Details:
  • Mention the start date and end date of your personal leave.
  • Indicate the total number of days or hours you plan to be on leave.
  • Specify if you are taking any half-days or specific hours off.
  • Reason for Leave: Briefly explain the reason for your personal leave, such as a family event, a personal emergency, or the need for some personal time off.
  • Work Coverage Plan: Describe how you plan to ensure that your workload will be managed during your absence. Mention if you've delegated responsibilities to a colleague, provided contact information for emergencies, or taken steps to ensure the completion of any pending work.
  • Contact Information: Provide your contact information, including your phone number and email, in case of emergencies or if your colleagues need to reach you during your personal leave.

Tips to Write a Personal Leave Application

  • Be Clear and Concise: State your request clearly and provide all necessary details, including the dates and reason for your leave.
  • Plan in Advance: Submit your personal leave request as early as possible, allowing your employer time to make any necessary arrangements.
  • Be Respectful and Professional: Maintain a respectful and professional tone throughout the application. Keep it formal and polite.
  • Follow Company Policies: Ensure you adhere to your company's policies and procedures for requesting personal leave. This may include using specific forms or following a particular approval process.
  • Provide a Work Coverage Plan: Explain how your work will be managed during your absence. If you've delegated tasks or have a plan for handovers, mention it in the application.
  • Attach Supporting Documents: If your personal leave is due to a specific event, like a wedding or a family emergency, you may want to attach relevant documents, such as wedding invitations or medical certificates, to support your request.
  • Communicate Your Availability: Clearly state when you'll be available to return to work.
  • Request an Acknowledgment: Ask for acknowledgment of your leave request to ensure that your employer received and is processing your request.
  • Follow Up: If you haven't received a response within a reasonable time, follow up with your employer or HR department to confirm the status of your leave application.
  • Show Appreciation: Express gratitude for their understanding and support, which can leave a positive impression.
  • By following these tips and the provided format, you can write an effective and respectful personal leave application that increases the likelihood of your request being approved.

Sample Personal Leave Letters

Here are two sample personal leave letters:

Sample 1: Personal Leave Application for a Family Wedding

I am writing to request a personal leave to attend my sister's wedding. The wedding is scheduled to take place on [date], and I would like to be present for the entire event. Therefore, I request leave from [start date] to [end date].

I understand the importance of my role at work, and I am committed to ensuring that my responsibilities are managed during my absence. I have already discussed this with my colleague, [Colleague's Name], who has agreed to cover for me during this period. I will provide all necessary information and support to ensure a smooth workflow in my absence.

You can reach me at [your contact information] in case of any emergencies or if you need further information. I am dedicated to returning to work on [return date] and appreciate your understanding and support during this time.

Thank you for considering my request.

Sample 2: Personal Leave Application for a Personal Health Matter

I am writing to request a personal leave due to a personal health matter that requires my immediate attention. Unfortunately, I have been experiencing some health issues that require medical evaluation and treatment.

I will need to take a leave from work starting on [start date] and anticipate returning on [return date].

I have attached the medical documentation and the doctor's recommendation for this leave. During my absence, I have made arrangements with [Colleague's Name] to handle my responsibilities.

I will ensure a smooth transition by providing them with all the necessary information.

In case of any work-related emergencies or if you need to reach me, you can contact me at [your contact information].

I appreciate your understanding and support during this challenging time. I am committed to resuming my duties on [return date] and ensuring minimal disruption to our workflow.

Replace the placeholders in brackets with the actual names, dates, and details as needed for your specific situation.

Please customize these samples with your specific details and reasons for taking personal leave. Be sure to follow your company's policies and procedures for requesting personal leave as well.

Tips on writing an application for leave

Here are five unique tips for writing an effective application for leave:

Personalize Your Request

Tailor your leave application to your specific situation. If you're requesting leave for a family event, a medical issue, or personal reasons, provide context and details that make your request more personal and compelling.

Explain why this leave is important for you and how it aligns with your overall well-being or work-life balance.

Highlight the Benefits

In addition to stating the reason for your leave, emphasize how the time off will benefit both you and your employer.

For instance, mention how it will help you recharge, reduce stress, and return to work more motivated and productive.

This approach shows that you're considering the long-term health of your professional relationship.

Offer a Transition Plan

Whether it's delegating your responsibilities, providing contact information for emergencies, or outlining how your work will be managed during your absence.

A well-thought-out transition plan demonstrates your commitment to ensuring a smooth workflow.

This proactive approach can increase your chances of getting leave approval.

Be Mindful of the Timing

Plan your leave request for a time that minimizes disruption to your work. Avoid requesting leave during peak workload or critical project periods if possible.

Discuss the timing with your supervisor or HR to identify a mutually convenient period for your absence.

Use a Positive and Grateful Tone

Maintain a positive and appreciative tone throughout your application. Express your gratitude for considering your request, and be polite and respectful.

A positive attitude can leave a favorable impression and improve your chances of receiving approval.

By following these unique tips, you can craft a persuasive leave application that not only addresses the practical aspects but also reflects your commitment to a harmonious work relationship.

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Misna is a seasoned writer and content creator with over 7 years of experience in the field. She is the author of this continually updated career advice blog, serves as an empowering beacon for professional growth, offering readers a wealth of invaluable insights and guidance.

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Leave Application for Job and for Office with Format and Samples

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A Leave Application for Job is a formal request sent by an employee to their employer, seeking permission to be absent from work for a specified period due to reasons like illness, personal matters, exams, or marriage. Various terms like job leave application, leave application for employment, or leave application letter for office are used interchangeably for this request.

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The application includes the reason for leave, the duration, and any other relevant details. It can be submitted as an email leave application for job, a written letter, or even in different languages like English or Hindi based on the organizational norms.

Understanding the leave application format for employee is crucial for drafting a professional request. This post will guide you through the process, with tips and samples to ensure your leave application for job is well-composed and well-received.

What is Leave Application for Job?

A Leave Application for Job is a formal request by an employee to their employer for a temporary absence from work. Common reasons include illness, personal matters, or exams. It’s also referred to as job leave application or leave application letter for office. The application, often sent via email or as a written letter, outlines the leave reason and duration. Adhering to the proper leave application format for employee is crucial for a positive response from the employer.

How to Write Leave Application for Office/Job

Writing well-structured “leave application for job” is crucial not only to ensure that your request is clearly understood but also to create a formal record of your request for time off. Whether you need a break for personal reasons, health issues, family matters, or any other circumstances, a proper leave application will help convey your request in a professional manner, thereby increasing the likelihood of approval. In the guidelines below, we’ll walk through the key elements to include in your leave application, ensuring it’s precise, respectful, and aligned with your company’s leave policy.

  • Subject Line: Title your email or letter with a clear subject line, e.g., Leave Application for October 5 to October 10.
  • Sender’s Details: Start with your full name, position, department, and date.
  • Recipient’s Details: Include the name, title, and company address of your supervisor or HR manager.
  • Salutation: Begin with a formal greeting, like “Dear Mr./Mrs./Ms. [Last Name]”.
  • Reason for Leave: Clearly explain why you are requesting leave. Whether it’s for personal reasons, medical, family matters, or any other reason, keep it concise yet informative.
  • Duration of Leave: Mention the start and end dates of your leave.
  • Work Coverage Plan: If possible, provide a brief plan on how your responsibilities will be covered during your absence.
  • Additional Documents: Attach any supporting documents if necessary (e.g., medical certificate).
  • Thankfulness and Further Discussion Offer: Express gratitude for the consideration of your request and offer to discuss the matter further if needed.
  • Signature: Close with a formal sign-off like “Sincerely” or “Yours truly”, followed by your name, signature (for a hard copy), and contact information.
  • Contact Information During Leave (optional): Although not mandatory, you may provide a way for your supervisor to reach you in case of emergencies.

Leave Application for Job Format

Subject: Application for Leave from (Start Date) to (End Date)

Your Full Name Your Position Your Department Date

Employer’s Full Name Employer’s Position Company’s Name Company’s Address

Dear Mr./Ms. (Employer’s Last Name),

I am writing to request a leave of absence from work from (Start Date) to (End Date) due to (your reason). That will be a total of (number of days) working days.

During my absence, I have arranged for (Colleague’s Name) to cover my workload to ensure that all tasks are completed on time.

I have attached all necessary documents to support my leave application.

I will ensure to complete all my pending work before my departure to make the process seamless.

Thank you for considering my request. I am willing to discuss this further if necessary and am open to assisting in managing my workload during this time. I am looking forward to your positive response.

Yours sincerely,

Your Signature (if sending a hard copy) Your Typed Full Name Your Contact Information

This format covers the basic information required in a leave application for job, making it easy to adapt for different situations, whether you are sending a leave application email for job or a written letter.

Leave Application for Job Sample

Subject: Leave Application from October 10 to October 15

Rajesh Koothrappali Senior Analyst Finance Department September 25, 2023

Amitabh Khanna Manager Tech Solutions Pvt. Ltd. 34 MG Road, Bangalore

Dear Mr. Khanna,

I hope this message finds you well. I am writing to request a leave from work from October 10 to October 15 as I need to attend my sister’s wedding in Mumbai.

I have made arrangements with Priya Malhotra to cover my duties during my absence, to ensure that the workflow remains uninterrupted.

I have attached the wedding invitation card that may help in processing my leave application.

I will complete all my pending work before my leave to ensure a smooth transition.

Thank you for considering my request. I am happy to discuss this further if needed, and I am open to help in any way to ensure a smooth process during my absence.

I look forward to your positive response.

(Signature) Rajesh Koothrappali [email protected] +91 98765 43210

Leave Application for Job Due to Personal Reasons

Subject: Leave Application from October 20 to October 25 due to Personal Reasons

Rajesh Koothrappali Senior Analyst Finance Department October 1, 2023

I hope this email finds you well. I am writing to request a leave from work from October 20 to October 25 due to some personal reasons that require my immediate attention.

I have arranged with Priya Malhotra to cover my responsibilities during my absence to ensure that the workflow remains uninterrupted.

I have attached a letter of explanation for further clarity regarding my leave application.

I will ensure to complete all my pending work before my leave to provide a smooth transition.

Thank you for considering my request. I am happy to discuss this further if needed, and I am open to assisting in any way to ensure a seamless process during my absence.

This leave application for job due to personal reasons provides a concise and clear request for leave while ensuring all necessary details are covered.

Leave Application Letter for Office

Subject: Leave Application from November 15 to November 20

Rajesh Koothrappali Senior Analyst Finance Department November 1, 2023

I am penning down this letter to request a leave from office from November 15 to November 20 due to personal reasons that necessitate my presence at home. This timeframe sums up to a total of 4 working days, considering the weekend off.

I have coordinated with Priya Malhotra who has agreed to oversee my tasks in my absence, ensuring that there is no disruption in the workflow.

All the relevant documents to support my leave application letter for office are attached herewith for your perusal.

I will make sure to complete all pending assignments before my leave and am willing to put in extra hours if necessary, to ensure a smooth handover of my duties.

Thank you for considering my leave application. I am willing to discuss this further if necessary and am open to the idea of working from home if any urgent matter arises during my leave period.

I anticipate a favorable consideration and assure you of my complete dedication upon resumption of work.

This leave application letter for office comprehensively addresses the request for leave, making sure to incorporate the relevant keywords and maintain a professional tone throughout the letter.

Also Read: Half Day Leave Application

Application for Leave Job in English

Subject: Application for Leave from October 20 to October 25

I hope this message finds you well. I am writing to request a leave from work from October 20 to October 25 due to some unforeseen personal circumstances that require my immediate attention.

I have coordinated with Priya Malhotra to cover my duties during my absence to ensure that the workflow remains uninterrupted.

I have attached a letter of explanation to provide further clarity regarding my leave application.

This application for leave job in English provides a clear and straightforward request for leave while ensuring all necessary details are covered.

Also Check: Casual Leave Application

Preparatory Leave Application for Job

Subject: Preparatory Leave Application from November 1 to November 10

Rajesh Koothrappali Senior Analyst Finance Department October 15, 2023

I trust this message finds you well. I am writing to request a preparatory leave from work from November 1 to November 10, as I am scheduled to sit for some crucial certification exams that will significantly contribute to my professional growth and, in turn, benefit our organization.

I have arranged with Priya Malhotra to cover my responsibilities during my absence, ensuring that the workflow remains uninterrupted.

I have attached a schedule of my exams along with a letter from the examination body for further clarity regarding my leave application.

I will ensure to complete all my pending work before my leave to facilitate a smooth transition.

Thank you for considering my request. I am happy to discuss this further if needed and am open to providing any additional information or assistance to ensure a seamless process during my absence.

This preparatory leave application for job articulates a well-justified request for leave, ensuring all necessary details are covered while maintaining a professional tone.

Leave Application for Job Interview

Subject: Leave Application for Job Interview on November 2, 2023

Rajesh Koothrappali Senior Analyst Finance Department October 20, 2023

I hope this email finds you well. I am writing to seek a one-day leave from work on November 2, 2023, as I have been shortlisted for a job interview with a prestigious firm. This opportunity presents a chance for me to broaden my professional horizon which will, in the long run, bring value to our organization as well.

I have coordinated with Priya Malhotra to cover my duties during my absence, ensuring that the workflow remains uninterrupted.

I have attached the interview invitation for further clarity regarding my leave application.

I will make sure to complete all my pending tasks and ensure a smooth handover to Priya, mitigating any inconvenience caused due to my brief absence.

Thank you for considering my request. I am willing to discuss this further if necessary and am open to adjusting my schedule to meet the team’s needs if needed.

I am looking forward to your positive response.

This leave application for job interview is framed in a way that underscores the mutual benefits that the new opportunity could potentially offer, while ensuring the responsibilities at the current job are well taken care of during the applicant’s brief absence.

One day Leave Application for Job

Subject: One Day Leave Application for October 15, 2023

Rajesh Koothrappali Senior Analyst Finance Department October 10, 2023

I am writing to request a one-day leave from my job on October 15, 2023, due to a personal commitment I need to attend to. I have ensured that all my responsibilities for the day are well delegated to my colleague, Priya Malhotra, to maintain the workflow in my absence.

I have attached a leave application letter for office to this email for your reference.

I will make sure to complete all my pending work in advance to ensure a smooth operation during my brief absence. Additionally, I am more than willing to work extra hours if necessary, either before or after my requested leave date to make up for any lost time.

Thank you for considering my one-day leave application for job. I am happy to discuss this further if needed, and I am open to providing any additional information or assistance to ensure a seamless process during my absence.

This one-day leave application for job outlines a clear and justified request for a short absence, adhering to a professional format while incorporating the relevant keywords effectively.

Also Read: Application for 2 Days Leave

Simple Sick Leave Application for Job

Subject: Sick Leave Application from October 5 to October 9

I hope this message finds you well. I am writing to request a sick leave from work from October 5 to October 9 as I have been diagnosed with viral fever and the doctor has advised complete rest during this period.

I have attached a medical certificate from my doctor for further reference regarding my sick leave application for job.

I will ensure to complete all my pending work before my leave and ensure a smooth transition of tasks to avoid any inconvenience.

Thank you for considering my request. I am happy to discuss this further if needed and am open to providing any additional information you may require. I am also available to assist remotely if necessary, health permitting.

This simple sick leave application for job clearly outlines the request for leave due to illness while ensuring all necessary details are covered for the employer’s consideration.

Also Check: Leave Application for Fever

What to Include in a Leave Application for Job

When drafting a leave application for job, it’s essential to ensure clarity, conciseness, and adherence to your company’s leave policy. Here are essential components to include:

Subject Line

Summarize the intent of your letter in a clear, concise manner e.g., “Leave Application for October 10 to October 15.”

Your Details

Include your full name, position, and department.

Mention the date you are writing the application.

Recipient’s Details

Include the name, position, and company address of your employer or HR manager.

A formal greeting e.g., “Dear Mr./Ms. (Last Name).”

Reason for Leave

Mention the reason for your leave. Whether it’s due to personal reasons, sickness, or any other circumstances, be precise yet informative.

Duration of Leave

Clearly mention the start and end date of your leave.

Work Transition Plan

If possible, mention any arrangements made to cover your duties during your absence.

Attachments (if necessary)

Attach any documents like medical certificates, wedding invitations, etc., that may support your leave application.

Expression of Gratitude

Thank your employer for considering your request and express your willingness to discuss further if needed.

If sending a hard copy, sign above your typed full name. Also, include your contact information for any follow-up needed.

Contact Information During Leave (optional)

Although not always necessary, you may provide a way for your employer to reach you in case of an emergency. Following this guideline while maintaining a respectful and professional tone will ensure your leave application for job is well-received and processed smoothly.

Note: Always adhere to your company’s specific leave application format for employees, and consult your HR department if unsure about the process.

Frequently Asked Questions on Leave Application for Job

How do i write a leave application for a job.

To write a leave application for a job, start with a clear subject line, followed by your details, the date, recipient’s details, a formal salutation, the reason for your leave, the duration of the leave, a work transition plan if necessary, any attachments, an expression of gratitude, and finally your signature and contact information.

How do I apply for leave in a job?

Applying for leave in a job usually involves writing a formal leave application letter or email to your manager or HR department, detailing the reason for your leave and the dates you'll be away. Ensure to follow your company's specific leave application format and procedures.

What should I write in leave reason?

In the leave reason section, be straightforward and concise about why you need the time off. Common reasons include personal emergencies, family commitments, medical issues, or other personal matters.

How do you write a 1-day sick leave?

For a 1-day sick leave, mention the subject as One-Day Sick Leave Application, followed by your details, the date, recipient’s details, a formal salutation, a brief explanation about your illness, the specific date of your leave, a promise to compensate for missed work, an expression of gratitude, and your signature with contact information.

How do I write a leave letter for leave?

Writing a leave letter involves stating a clear subject, followed by your details, the date, recipient's details, a formal salutation, the reason for your leave, the duration of your leave, arrangements for your absence, an expression of gratitude, and finally, your signature with contact information.

How do I take leave for personal reasons?

To take leave for personal reasons, draft a formal leave application letter or email specifying the personal circumstances necessitating your leave, the duration of your leave, and any work transition plans. Ensure to follow your company's leave policy and procedures while applying for personal leave.

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