Art of Presentations

Slide Master in PowerPoint – A Complete Beginner’s Guide!

By: Author Shrot Katewa

Slide Master in PowerPoint – A Complete Beginner’s Guide!

When I first started using PowerPoint, I had no idea about the “Slide Master”. In fact, when I first learned about it, I was quite confused. I didn’t quite understand its purpose and how it worked. Furthermore, some of the changes I made to the slide master were scary at first simply because I didn’t understand how it worked!

Slide Master in PowerPoint allows you to have master control over all slides. It allows you to make changes to all slides at once. You can also use the slide master to create footers, add watermarks and slide numbers, generate custom presentation templates, edit placeholders, among other things.

Retrospectively thinking, having a “Slide Master” in PowerPoint is such an important feature! Knowing how to use the slide master properly can help you save a lot of time while creating a presentation!

So, in this article, I’ll share with you all the details you need to know about a Slide Master in PowerPoint. Without further adieu, let’s get started!

1. What is the Slide Master In PowerPoint and Why is it Used?

Slide Master is a Microsoft PowerPoint feature that allows you to easily edit all the slides at once or the individual slide layouts of a presentation.

1a. What is a Slide Master?

The slide master in Microsoft PowerPoint contains all the information on the slide layout as well as the theme of a presentation. This includes the fonts, color, effects, background, and the size and position of the placeholders.

how to make a powerpoint presentation using slide master

To access the slide master, first, click on the “View” tab in PowerPoint . Then, click on the “Slide Master” option. This will open the slide master view in PowerPoint.

The master slide is the top slide in a hierarchy of slides in a presentation (as shown in the image above). Changes that you make to the master slide impact all the slides in the slide master.

It is important to note that the actual design and content of the presentation must be added to the slides in the “Normal View”. Any images or content you add to the slide master will become uneditable in the normal view of the PowerPoint presentation.

The best way to use the slide master is by using “Placeholders”. I’ve written a detailed article on “Placeholders” in PowerPoint . Make sure to check out that article to learn more about them!

1b. Uses of Slide Master View in PowerPoint –

Since the slide master stores information about the theme and the layout of the slides in a PowerPoint presentation, you can use the “Slide Master” view to edit several elements in the presentation.

a. Change Slide Background

how to make a powerpoint presentation using slide master

Using the “Slide Master” view, you can change the background of all the slides at once. The background editing features are available in the “Background” section of the “Slide Master” menu.

You can click on the “Colors” option to change the colors for the slides, the “Fonts” option to set a specific font for the presentation, and the “Effects” option for the background effects. Besides, you can click on the “Hide Background Graphics” option to remove all background graphics from the entire presentation.

Clicking on the “Format Background” option under the “Background Styles” button, you can access various customizable background colors and designs for the presentation.

b. Rearrange Placeholders in Slide Layout

how to make a powerpoint presentation using slide master

In Microsoft PowerPoint “Slide Master” view, you can edit both the master slide and the slide layouts. By rearranging the placeholders in a slide layout, you will only create changes for the slides using that specific layout instead of the entire presentation.

To rearrange the placeholders, all you have to do is click on a placeholder and drag it to your preferred position on the slide.

c. Customize Overall Text Formatting

how to make a powerpoint presentation using slide master

In the “Slide Master” view, you can easily change or customize the overall text formatting. You have to first click on the content placeholder in the master slide which is the top slide in the slide layout panel on the left side of the screen.

Then click on the “Home” tab from the menu ribbon. In the “Font” section of the “Home” menu, you can customize the fonts like the style, size, color, highlights, etc. This will customize the text of all the slides.

d. Customize Theme Fonts

how to make a powerpoint presentation using slide master

By customizing the theme fonts in the “Slide Master” , you can choose a set of fonts for various list levels of text in all the slides. To do so, click on the “Fonts” option in the “Background” section under the “Slide Master” tab. Then click on your preferred set of fonts from the dropdown menu.

e. Customize Theme Colors

how to make a powerpoint presentation using slide master

The theme color in a “Slide Master” contains a set of colors for various elements of the slides in a presentation like the background, heading, body text, etc. By customizing the theme color in “Slide Master” , you can customize the colors for the entire presentation.

All you have to do is click on the “Colors” option in the “Background” section of the “Slide Master” menu and select your preferred theme colors from the dropdown menu.

f. Create Unique Slide Layouts and Templates

Using the features in the “Slide Master” menu, you can edit any element and object in the presentation. You can change the color, font, arrangement, theme, etc. of the entire presentation.

You can also create and edit individual slide layouts. You can easily use the “Slide Master” view to create fully unique slide layouts and templates.

2. Difference Between Slide Master and a PowerPoint Template?

In Microsoft PowerPoint, a Slide Master contains information about the layout and the theme of the presentation.

A PowerPoint template, on the other hand, is a design or pattern of a slide or even a whole presentation. In short, a template is a copy of a presentation blueprint that can be edited to fit your needs, while the master slide stores the layout and theme of that template.

3. How to Access the Slide Master in PowerPoint?

how to make a powerpoint presentation using slide master

In Microsoft PowerPoint, you can access the slide master in the “View” menu. You have to first click on the “View” tab in the menu ribbon located at the top of the screen. Then click on the “Slide Master” option in the “Master Views” section of the “View” menu. This will open the “Slide Master” view where you can edit the master slide and the slide layouts.

4. How to Edit a Slide Master in PowerPoint?

Microsoft PowerPoint allows you to edit the slide master using the “Slide Master” view. You can edit the master slide itself, and also the slide layouts separately. You can even add or remove master slides and slide layouts.

4a. Using the Master Slide to Apply Changes to All Slide Layouts in PowerPoint

Since the master slide contains all the information on the theme and layouts of the entire presentation, any change in the master slide will be automatically applied to all the slide layouts under the master slide.

To apply changes in the master slide, all you have to do is click on the master slide from the slide layout panel and use the features available in all the tabs in the menu ribbon.

4b. How to Change Slide Background in the Slide Master?

how to make a powerpoint presentation using slide master

In the “Slide Master” view, click on “Background Styles” and select the “Format Background” option from the dropdown menu. This will open a sidebar on the right side of the screen.

In the “Format Background” sidebar, you can change the color, gradient, or pattern of the background. You can also add an image as the background.

4c. How to Customize Fonts and Text Formatting in the Slide Master in PowerPoint?

To customize fonts and text formatting in the “Slide Master” view, you have to follow the 2 simple steps.

Step-1: Click on the “Customize Fonts” option

how to make a powerpoint presentation using slide master

You have to first click on the master slide from the slide layout panel. Then click on the “Fonts” option from the “Background” section of the “Slide Master” menu. From the dropdown menu, click on the “Customize Fonts” option at the bottom.

Step-2: Click on the “Save” button

how to make a powerpoint presentation using slide master

In the “Create New Theme Fonts” dialog box, click on the “Heading font” box to customize the heading and on the “Body font” box for the body text. Then click on the “Save” button at the bottom of the dialog box.

4d. How to Customize Theme Colors in Slide Master?

In the “Slide Master” view of Microsoft PowerPoint, you can customize the theme color by following the 2 easy steps.

Step-1: Click on “Customize Colors”

how to make a powerpoint presentation using slide master

In the “Background” section of the “Slide Master” view, click on the “Colors” option. Then click on the “Customize Colors” option at the bottom of the dropdown menu.

Step-2: Click on “Save”

how to make a powerpoint presentation using slide master

In the “Create New Theme Colors” dialog box, click on the box next to each option to select your preferred colors. Then all you have to do is click on the “Save” button at the bottom of the dialog box.

4e. How to Apply Effects in PowerPoint Slide Master?

how to make a powerpoint presentation using slide master

To apply effects in the “Slide Master” view of PowerPoint, click on the “Effects” option in the “Background” section. This will open a dropdown menu containing fifteen effect options to choose from. All you have to do is click on your preferred effect from the dropdown menu.

4f. How to Edit Footer in PowerPoint?

how to make a powerpoint presentation using slide master

The footer in a PowerPoint presentation is a text that appears at the bottom of all slides. To edit the footer in the “Slide Master” view, all you have to do is click on the “Footer” box at the bottom of the master slide. Then type in the text you want in the footer.

Check out my other article on “How to Add a Footer in PowerPoint?” to learn more about editing, adding, and removing footers in PowerPoint.

4g. How to Add Logo to All Slides Using Slide Master in PowerPoint

Adding a logo to your Microsoft PowerPoint presentation can be a smart way of branding. It is quite easy if you know the correct steps.

In fact, I’ve written a detailed article on how to add a logo in PowerPoint . Do make sure to check out that article as well to get all the advanced tips and tricks and to know the correct way to do it!

Meanwhile, here are the key steps to add a logo to all slides using the “Slide Master” in PowerPoint –

Step-1: Click on the “Insert” tab

how to make a powerpoint presentation using slide master

The first step is to click on the master slide from the slide layout panel on the left side of the screen in the “Slide Master” view. Then click on the “Insert” tab from the menu ribbon.

Step-2: Click on the “Pictures” button

how to make a powerpoint presentation using slide master

The next step is to click on the “Pictures” button in the “Images” section of the “Insert” menu. Then click on the “This Device” option from the dropdown menu. This will open a dialog box.

Step-3: Click on the “Insert” option

how to make a powerpoint presentation using slide master

In the “Insert Picture” dialog box, click on the logo you want to add to the presentation. Then click on the “Insert” button at the bottom of the dialog box to add the logo to the master slide. This will automatically add the logo to all the slides of the presentation.

4h. Use Slide Master to Add a Watermark in PowerPoint 

A watermark is an identifying text or image that usually appears across a document and is semi-transparent. You can learn about how to add or remove watermarks in PowerPoint in my other article.

Meanwhile, I’ll share the key steps in a brief manner below –

how to make a powerpoint presentation using slide master

In the “Slide Master” view, click on the master slide which is the top slide in the slide layout panel. Then click on the “Insert” tab from the menu ribbon located at the top of the screen.

Step-2: Click on the “Text Box” option

In the “Insert” menu, click on the “Text Box” option from the “Text” section. Then draw the text box on the master slide. You can now type in the text you want as a watermark on all the slides.

Step-3: Click on the “Format Text Effects” option

how to make a powerpoint presentation using slide master

The next step is to select the text in the watermark text box. Then “Right Click” on the selected text and click on the “Format Text Effects” option. This will open the “Format Shape” sidebar on the right side of the screen.

Step-4: Increase the text transparency

how to make a powerpoint presentation using slide master

In the “Format Shape” sidebar, click on the “Text Fill and Outline” option which is the first icon. In the “Text Fill” section, click on the “Solid Fill” option. Then drag the slider next to the “Transparency” option to the right until the text reaches your preferred transparency.

5. Understanding Slide Layouts in PowerPoint Slide Master

Slide Layouts in Microsoft PowerPoint are slide designs that have pre-arranged placeholders that you can use to add your content quickly and easily. To understand the functions of slide layouts in PowerPoint and how to use them, you can read my article on slide layouts in PowerPoint .

5a. How to Know Which Slides Use What Slide Layouts

Using the “Normal” view in PowerPoint, you can see which slides are using what slide layouts. All you have to do is follow the 2 simple steps.

Step-1: Click on the “Normal View” option

In the menu ribbon located at the top of the screen, click on the “View” tab. In the “View” menu, click on the “Normal” option which is the first option in the “Presentation Views” section. This will return the screen to “Normal View” .

Step-2: Click on the “Layout” option

In the slide thumbnail panel at the left side of the screen, “Right Click” on a slide. Then click on the “Layout” option from the context menu. This will open a list of all the slide layouts available in the presentation. You will see the slide layout being used by the selected slide is highlighted in the list.

5b. How to Insert and Rename Slide Layouts

To insert or rename slide layouts, you have to first access the “Slide Master” menu from the “View” tab in the menu ribbon.

Inserting Slide Layouts

how to make a powerpoint presentation using slide master

In the slide layout panel on the left side of the screen, you have to first click on the place where you want to insert a new slide layout. Then click on the “Insert Layout” button in the “Edit Master” section of the “Slide Master” menu.

Renaming Slide Layouts

how to make a powerpoint presentation using slide master

To rename a slide layout, you have to first click on the layout from the slide layout panel. Then click on the “Rename” option next to the “Insert Layout” button in the “Slide Master” menu. This will open the “Rename Layout” dialog box where you have to type in the new name for the slide layout.

Finally, you have to click on the “Rename” button in the dialog box to rename the slide layout.

6. Understanding Placeholders in Slide Master in PowerPoint

how to make a powerpoint presentation using slide master

In Microsoft PowerPoint, a placeholder is a pre-formatted box on the slide where you can easily add content with a single click. You can learn more about placeholders in PowerPoint in my other article.

Using the “Slide Master” view, you can add, remove and edit the type and position of the placeholders in each slide layout. There are seven types of placeholders: “Text” , “Pictures” , “Chart” , “Table” , “SmartArt” , “Media” , and “Online Image” .

Besides, you can also use a “Content” placeholder which allows you to add any type of mentioned content.

7. How to Insert a Slide Master in PowerPoint?

how to make a powerpoint presentation using slide master

To insert a slide master in Microsoft PowerPoint, the first step is to open the “Slide Master” view from the “View” tab. In the “Slide Master” view, click on the “Insert Slide Master” button. It is the first button in the “Edit Master” section of the “Slide Master” menu.

Alternatively, you can press the “Ctrl+M” keys on your keyboard to insert a new slide master.

8. How to Delete a Slide Master in PowerPoint?

how to make a powerpoint presentation using slide master

To delete an unused master slide in PowerPoint , you have to first “Right Click” on the master slide from the slide layout panel on the left side of the screen. Then click on the “Delete Master” option in the right-click menu. Alternatively, you can press the “delete” key on your keyboard.

9. How to Exit the Slide Master View in PowerPoint?

how to make a powerpoint presentation using slide master

In Microsoft PowerPoint, you can exit the “Slide Master” view with one click. All you have to do is click on the “Close Master View” button. It is the last button under the “Slide Master” tab and is located in the “Close” section.

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How to Use PowerPoint Slide Master Layouts

Use the Slide Master to effect a uniform appearance for your presentation

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What to Know

  • Go to View > Slide Master and select the top thumbnail in the Slide pane. Use the Slide Master tab to change colors, fonts, and more.
  • Use the Slides pane to choose a slide layout thumbnail and make changes to the layout master.
  • When you're done making changes, select Slide Master > Close Master View to return to your presentation.

To ensure that all the slides in your PowerPoint presentation have the same look, use the Slide Master. Apply fonts and styles, add multimedia, and insert footnotes. These instructions apply to PowerPoint 2019, 2016, and 2013; PowerPoint for Microsoft 365; and PowerPoint for Mac.

Access the PowerPoint Slide Master

The PowerPoint Slide Master is like a style sheet for your presentations. Changes made to the Slide Master apply to the slides that are created after you format the Slide Master.

To access the Slide Master in a PowerPoint presentation, select View > Slide Master .

Change the Layout in the Slide Master

The Slide Master view contains all the slide layouts used in PowerPoint. The Slides pane displays thumbnail images of the slide master (the top thumbnail image) and the related slide layouts (the smaller thumbnail images located below the slide master).

Changing the font on the slide master affects the text placeholders on all slides. However, not all placeholders are affected by changes made to the slide master. You may need to make additional changes to the different slide layouts.

Make changes to the Slide Master before you create a presentation. If you change the font style or color on a slide before you edit the slide master and slide layouts, the formatting is retained on those slides.

To make changes in the Slide Master:

Select the slide master. It's the top thumbnail in the Slide pane.

Go to the Slide Master tab to change the theme, theme colors, fonts, and background for the entire presentation.

In the Slides pane, select a slide layout thumbnail and make changes to the layout master, if needed.

Close the PowerPoint Slide Master

After you've made all your changes to the slide master, select Slide Master > Close Master View to return to the presentation slides.

Each new slide you add to the presentation takes on the changes you made. You'll save time by not having to make edits to every individual slide. Your presentation will have a uniform and professional look.

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How-To Geek

How to create a slide master in microsoft powerpoint.

Keep consistency throughout your entire presentation by creating a customized slide master.

Quick Links

Creating a slide master in powerpoint, save your customized slide master.

PowerPoint’s Slide Master lets you keep consistency throughout your presentation. If you want to customize a presentation’s fonts , headings, or colors in one place so that they apply to all your slides, then you’ll need to create a Slide Master.

Open your presentation, head over to the “View” tab, and then click the “Slide Master” button.

Slide Master option in Master Views group

The Slide Master will appear in the left-hand pane. The Slide Master is the top thumbnail that appears in the pane, and each sub-thumbnail represents each slide layout available in your theme. Edits you make to the text of the Slide Master will affect the text in each slide layout. Alternatively, you can select and customize each slide layout.

Preview of Slide Master and sub slides

Edit the Slide Master Theme

If you plan to use a specific theme with your presentation, it’s best to go ahead and select it now before making any other edits, as each theme will have its own unique text and image placeholders.

To edit the theme of the Slide Master, click “Themes” on the “Slide Master” tab.

edit slide master theme

A drop-down menu will appear, showing a large library of Office themes. Select the one you want to use.

Office theme library

Your Slide Master will now take on the selected theme.

slide master theme change

Fine-Tune Your Slide Master

Now it’s time to customize the font, color, and background of the presentation. In the “Background” group of the “Slide Master” tab, you’ll have all of these options available to you. However, using the options provided here will affect all of the slide layouts in the presentation, as they are predefined schemes. You can hover your mouse over the available options for a live preview.

If you don't find a scheme you like, you can create your own or customize each slide the way you want by using the tools provided in the "Home" tab.

Also, note that any objects or text you place on the slide master will appear on all your slides. So, for example, it's a great way to put a company logo or disclaimer text that you might want to appear throughout your presentation.

Create Multiple Slide Masters

You can create multiple Slide Masters in a presentation. To do this, head over to the "Slide Master" tab and click "Insert Slide Master."

Insert Slide Master

The additional Slide Master will now appear in the left-hand pane.

additional slide master

Edit the new Slide Master. Once you're finished, select "Close Master View" in the "Close" group.

Close Master View

In the "Slides" group of the "Home" tab, select "Layout."

slide layout

A drop-down menu will appear. You'll now see both themes with your customized slide layouts!

You can save your customized Slide Master as a PowerPoint template for future use. To do so, head over to the "File" tab and select "Save As."

save as

Next, click the "Browse" button in the "Other locations" section.

browse for save location

Navigate to the location of your Custom Office Templates folder, usually found here:

C:\Users\user\Documents\Custom Office Templates

Once there, select the arrow in the "Save as type" box.

In the menu that appears, select "PowerPoint Template."

Next, click "Save" at the bottom-right of the window.

save template

Your template with your customized Slide Master is now saved!

How to Use Slide Master in Microsoft PowerPoint to Create Impressive Presentations

With Slide Master, you can customize every aspect of your presentation, including colors, fonts, backgrounds, and effects. Here's how to use it!

No one enjoys a presentation with mismatched colors, missing logos, or unstructured content. Consistency is the key to creating an impressive slide deck. How do you ensure that the presentation is well-formatted and looks professional? You can quickly achieve this by creating a master theme and defining layouts for different types of content.

Microsoft PowerPoint is commonly used to create presentations. You can make a deck from a blank canvas or use predefined themes. Before creating a presentation, let's understand how you can set a theme and style using the Slide Master feature.

Applying a Predefined Theme to Your Presentation

There are many styles and options for creating a theme that aligns with your brand.

adding themes to your presentation

Having a uniform color combination, font style, or picture layout on each slide makes a presentation look professional. You can select the theme based on the company's style guide. If there is none available, you can try out different inbuilt themes by Microsoft PowerPoint.

To select a theme, follow these steps:

  • Click Themes and choose the desired theme. It is immediately applied to the presentation.
  • If you have downloaded a theme on your laptop from Microsoft Office, select the Browse for Themes option.

What Is the Slide Master Feature?

The Slide Master feature in Microsoft PowerPoint helps you create a template or layout for the presentation. You can select a theme, add backgrounds styles, add a company logo, or set the slide size.

Your choices on slide master define the look and feel of the presentation. One presentation can have many master slides, which means you can create one look for the first half of your presentation and another for the second half.

Each master slide can have multiple layouts, which can help you define templates for different slides. In a way, the slide master serves as a master template for the slide decks. Different teams within the company can reuse the slide master or slide layouts.

To access the slide master, open the presentation and select View > Slide Master . You can view the parent and child slides with different formatting options.

slide-master-view in Microsoft Powerpoint

How to Use Slide Master in Microsoft PowerPoint

You can create the slide master with nested layout slides and apply a combination of texts, images, or videos on each slide. On the slide master, you can define the master layout for the presentation.

edit-master-slide option in Microsoft

  • After opening the presentation, click View > Slide Master .
  • Select the master slide and click the Master Layout button on the top ribbon.
  • You can select a placeholder for title, text, date, footer, or slide number. These options are automatically applied to all layouts and slides.

Related: Microsoft PowerPoint vs. Google Slides: Which One Should You Be Using?

Inserting Slide Master or Layout

The layout acts as a template for the slides. You can create different layouts for every slide type.

preserve-layout in the slide master

  • To insert a new slide master or layout, click Insert Slide Master or Insert Layout on the top ribbon.
  • Alternatively, you can right-click on the left panel and choose the appropriate option.
  • To rename a layout, select a layout and click the Rename button on the top ribbon. Alternatively, you can right-click on a layout and select Rename . You can also delete a layout.
  • Click Preserve so that the slide layout remains in the presentation even if it is not used.

Configuring the Size of the Slide

You can set up the presentation in the standard size (4:3) or widescreen (16:9), which works well for most modern projectors. If you are not happy with the default size of the slide, you can change it. The slides can also be viewed or printed in A4 size, banner, or letter paper format.

  • Click Slide Size, and from the drop-down option, you can choose the Standard or Widescreen layouts.

define custom size of the slide on Microsoft

  • You can select the orientation of slides, the notes section, and the slides to which you want to apply the size.

RELATED: The Best Sites for Free Animated PowerPoint Presentation Templates

Setting the Background of the Slide

You can select the background colors, fonts and apply effects to the slides. To view the style and format options, click Slide Master in the top ribbon.

setting-the-background of slide master

  • Click the Colors option to view the color combinations. Select your preferred option, and it is applied to the deck.
  • Click Fonts to apply the selected font to the text. The font is applied when you exit the Slide Master mode.
  • Select the Effects option to apply a specific effect to objects such as charts or graphs.
  • Select the Background Style to choose the background color for the slide.
  • You can also right-click on a background style to apply the same background to all layouts in the master.
  • You can get more options for background colors, including gradient fill, texture, pictures, by clicking the Background Styles > Format Background menu.
  • Select the Hide Background Graphics option to remove background graphics on selected layouts.

Inserting a Placeholder on the Slide

Every slide can have text, a chart, or images. These can be added while designing the theme of the presentation. To add a placeholder, follow these steps:

  • Select Insert Placeholder .

insert-placeholder options

RELATED: How to Make Professional Slideshows With PowerPoint's Designer Feature

Enjoy Creating Interesting Themes for Your Presentation

Creating a presentation with different slide layouts is an excellent practice. Depending on the type of content they want to present, diverse teams can reuse these slide layouts.

At first, the layouts and slide styles can seem overwhelming. But you can access learning resources by Microsoft to gain in-depth knowledge about all the features. Don't forget to experiment and create your custom themes.

Even though Microsoft PowerPoint is commonly used to create slide decks, you can also teach skills by creating online learning modules.

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How to Use Slide Master in PowerPoint to Create Impressive Presentations

how to make a powerpoint presentation using slide master

The slide master in PowerPoint allows you to easily customize the look and feel of your entire presentation. Using slide masters can save you a ton of time while allowing you to create visually impressive and consistent slides. In this article, I’ll walk you through exactly how to use slide masters in PowerPoint to level up your presentation game.

What Is a Slide Master?

A slide master is a special slide that stores presentation-wide formatting and design elements like:

  • Background colors and images
  • Text fonts and sizes
  • Object positioning and sizes
  • Custom layouts

When you apply formatting or add design elements to the slide master, those changes are inherited by all other slides in your presentation (unless overridden manually). This allows you to update the look and feel of your entire deck with just a few clicks.

Accessing the Slide Master View

To access the slide master, first open your PowerPoint presentation. Then:

  • Click on the View tab in the ribbon
  • Click Slide Master in the Master Views group

This will open the slide master view, where you’ll see thumbnails of all the slide layouts in your presentation on the left. The main window will show the slide master, which controls the default look and positioning of placeholders for things like titles, text, and images.

Customizing Your Slide Master

Once you’re in slide master view, you can customize the master slide however you like. Here are some ideas to try:

Change the Background

Click on the background, then select a new color, gradient, texture or image from the formatting options. This will update the background of ALL slides at once.

Add Graphic Elements

Drag shapes, icons, logos or other graphic elements onto your slide master to have them appear in the same spot on every slide. This is great for adding your brand identity.

Customize Text Styles

Select any placeholder text box on the slide master. Then use the font tools in the Home tab to change fonts, sizes, colors and more. This will cascade the new text style to all slides.

Create Custom Layouts

In the left pane, right click on an existing layout thumbnail and select Duplicate Layout to create new slide layouts with custom placeholder arrangements. Great for templates!

Add Transition Effects

Use the Transitions tab to set animated transition effects that will be applied when advancing between ANY slides during your actual presentation.

Adding Useful Master Elements

In addition to basic branding and styling, you can add some other helpful master elements:

  • Date text box that auto-updates
  • Slide numbers
  • Company logo
  • Copyright watermark
  • Header and footer placeholders

Get creative with master elements to amplify your message!

Working with Multiple Masters

You can have more than one slide master to allow for variation. For example, you may want one master for title slides, another for section headers, and a third for content.

To add a new master:

  • Click Insert Slide Master in slide master view
  • Customize the new slide master
  • Right click on a layout thumbnail and select Apply to Selected Master to assign layouts

Use multiple slide masters strategically when you need differentiation.

Tips for Slide Master Success

Keep these tips in mind as you work with slide masters:

  • Keep it simple – Avoid cluttering your slide master. Use restraint with colors, fonts and graphics.
  • Watch contrast – Ensure all text stands out clearly against the background.
  • Mind positioning – Place master elements strategically so they don’t cover slide content.
  • Check inheritance – Review several real slides to confirm your changes applied correctly.
  • Don’t forget guides – Turn on alignment guides under the View tab for easy spacing.

Modifying the Master Mid-Presentation

The beauty of slide masters is you can update them anytime! Even in the middle of an actual presentation, you can:

  • Enter slide sorter view
  • Right-click and select Edit Master
  • Modify the slide master on-the-fly
  • Return to your live presentation to see changes

So don’t be afraid to tweak your master slides until your deck looks perfect!

Achieving Presentation Zen with Slide Masters

Learning to leverage slide masters in PowerPoint is guaranteed to save you time while allowing you to create gorgeously designed presentations. Implement the tips and techniques in this article, and you’ll be well on your way to mastering PowerPoint like a pro!

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Editing a PowerPoint presentation is not without risk: new images or text can ruin the layout, new slides from external sources aren’t visually cohesive. And when it comes to color design, it’s incredibly difficult to accurately reconstruct the original color scheme from sight.

To avoid these issues and a lot of headaches, consider using a slide master. With it, you can change or enhance presentations as often as you like without losing the plot. Here we’ll show you how to best use your PowerPoint slide master.

PowerPoint Slide Master: What is it?

The slide master (found in PowerPoint under > View > Slide Master ) is the basic framework and control center of any good presentation. Think of it as a kind of toolbox in the background of your presentation that encompasses all the rules of layout . It helps you maintain a uniform appearance and quickly create new slides at any time. And best of all? You won’t have to worry about annoying formatting.

In the slide master, you can preset the formatting and positioning of all principal elements in your presentation. This includes titles, subtitles, text and image placeholders, footers and logos. In short, the slide master in PowerPoint is nothing more than your individual design template .

Elements that are set in the master can’t be moved or deleted in the normal editing mode. This is a useful feature when you’re working in a team. Team members can create new individual slides or entire presentations in the company’s own design without running the risk of moving or removing essential elements.

When you open Microsoft PowerPoint in edit mode and create a new slide, you or your collaborators will no longer find blank, white surfaces, but will be able to choose the layout design you need right away.

You can make changes on the slide master at any time. These changes are directly applied to all slides . This saves you so much time! It also guarantees that all fonts and font sizes, color schemes and positions of logos or other elements remain identical on every slide.

The benefits of using a PowerPoint slide master

A master layout in PowerPoint allows you and your staff to focus more on content and not waste time formatting or modifying individual slide layouts . This means fewer formatting errors and more consistent presentations across your organization.

Your clients benefit from a PowerPoint slide master, too! Not only is it more enjoyable to watch a professionally designed presentation, but your presentation will also be more persuasive and inspiring.

ppt slide master

Are you interested in an individually fitted slide master? Our agency is looking at a successful past in which we were able to help many satisfied customers . Don’t hesitate to contact us !

The master slide

The first slide of your slide master is the master slide , or mother slide. It contains all your fundamental formatting . Adjustments made to this slide will carry over to all your master’s subsequent layout slides, the children. That’s why it’s best to define the font and size of your titles, subtitles, footers and logos on the master slide.

Each layout slide can also be customized . Common layout slides include title slides, divider slides, comparison slides, slides with text-image combinations, image-only slides, slides with list formatting, chart slides and more.

powerpoint slide master in powerpoint mother slide

Using a master template customized to your company’s requirements allows you to create a predefined standard for new presentations. This standard plays an important role in shaping your company’s corporate image.

How to use the PowerPoint slide master

The slide master allows you to create custom grids and align elements at specified distances. A well-defined slide master with slide layouts is by no means a set of slides with randomly selected placeholders. It is a well-thought-out construct of layouts and rules.

Defined margins provide the framework for your content. The spacing between the individual objects on the slide (e.g., images, headings), ensure a clean and professional design across all slides.

When our agency creates PowerPoint slide masters for clients, we also select a unique color scheme or adopt the client’s CI (corporate identity) color scheme. This means that you, as a client, can immediately access the predefined color palette to adjust font or object color.

Below you’ll find step-by-step instructions on how to use a PowerPoint slide master correctly.

Create and edit a PowerPoint slide master

1. Open your PowerPoint presentation.

2. Click on the View tab.

insert powerpoint slide master into your presentation

3. Click on Slide Master . In the Slide Master view, you’ll see all your presentation’s slide layouts in the thumbnail pane on the left.

4. Click on Insert Slide Master located above the thumbnail pane.

add a powerpoint slide master slide to ypur presentation

5. The new slide master will appear in the thumbnail pane below the existing slide master. It will be given the number 2 if there is already one slide master, or 3 if there are already two slide masters, etc. Now you can edit the new slide master in the master view.

Any changes made to the PowerPoint slide master are automatically applied to all other slide layouts . Changes to a single slide layout (e.g., title slides, comparison slides, image-only slides) will only affect that specific layout. All new slides with that layout will incorporate the changes you have just made.

The master layout

There are basically two levels to a PowerPoint slide master: the master slide and the subsequent slide layouts/master layouts . These layouts can differ greatly from each other.

Certain slide layouts work better than others, depending on what content you intend to include. Some are better for presenting images or graphs, while other layouts are more suitable for text-heavy content.

All layouts consist of coordinated text and/or object placeholders that are scaled and designed to match the purpose of the slide. These “objects” are, for example, photos, statistics, or animations. You can quickly add content to the placeholders and customize the different layouts as needed.

insert powerpoint slide master with various slide layouts

A change to the master slide applies to all slides in your presentation. A change to a particular slide layout applies to all slides with that specific layout. Do you want tighter spacing between individual text or image boxes on all comparison slides?

All you need to do is make this change on the comparison slide master layout in the Slide Master view. All comparison slides in your presentation will have the new layout.

Tip: Slide Master view vs. Normal view : Changes made in Slide Master view can’t be changed or accidentally deleted in Normal view. This makes editing mistakes to the layout almost impossible.

Rename a PowerPoint slide master

2. Click the View tab.

3. Click on Slide Master .

4. In the thumbnail pane, right-click the layout slide you want to rename and select Rename Layout .

5. In the dialog box, enter the new name for the layout and click Rename .

6. Click on Close Master View and switch to the Home tab. Click on Layout in the Slides group. You will now see the renamed slide layout in drop-down menu.

Use different PowerPoint slide masters

Can’t decide which design suits your content or personal preferences best? You can insert several design themes and combine them with each other. To do this, you’ll need several PowerPoint slide masters.

How to add multiple PowerPoint slide masters:

1. Go to View > Slide Master to switch to the master slide view mode.

2. Click Insert Slide Master in the Edit Master group.

3. Your new slide master will appear below the previous one. You can now edit the new slide master as you wish or use a theme template to customize it.

Shortcut : In Slide Master view, click on Themes to select a new design. You can then create a new slide master in the selected theme.

Editing headers & footers in the PowerPoint slide master

1. Go to View > Slide Master .

2. Select the master slide from the thumbnail panel on the left.

3. You’ll see placeholders for footer content at the bottom of the slide. Fill, customize and arrange these as desired. To create a header, place one of the boxes at the top of the screen.

PowerPoint Slide Master use the footer for adding information

4. In the Home tab, you can change elements such as font, font size and color scheme.

5. Go back to Slide Master and click Close Master View . All changes will be saved and automatically applied.

Other PowerPoint masters

In addition to the slide master, PowerPoint provides two other helpful masters: the PowerPoint handout master and the PowerPoint notes master .

Handouts are printouts of your presentation that you can pass out to your audience before or after your presentation. The handout master helps with the content and visual design of these handouts. As with the slide master, changes made in the handout master apply to all pages of the handout.

Go to View > Handout Master . Here you can define formatting, color design and how much content should be used on each page of the handout.

Beneath the powerpoint slide master your can use other masters

PowerPoint’s notes master helps you organize additional information or personal notes. During a presentation, your screen will display each slide’s notes. Best of all, the audience won’t see any of this.

The PowerPoint notes master allows you to customize the structure of your note pages across all slides. Just like the other masters, all changes are automatically applied to all note pages. Go to View > Notes Master to customize your personal note pages.

The PowerPoint slide master: organizer, time saver and designer for your PowerPoint presentation

The PowerPoint slide master functions as the control center of a presentation. In it, you can define design rules that affect every slide. PowerPoint also offers the handout master and the notes master. All three masters have children slides or pages.

All changes to a master are automatically applied to every slide. PowerPoint’s masters are the perfect tools for creating a professional and consistent layout and design for your presentation.

Are you interested in an individually fitted slide master? Our agency is looking at a successful past in which we were able to help many satisfied customers . Don’t hesitate to contact us ! We’d be happy to design a layout that suits your individual preferences and needs.

If you have questions about the slide master or other topics regarding powerpoint – please write us an email to [email protected] . We would be happy to help!

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Using an existing slide to create master slide views

Is there a way I could transfer normal slides in powerpoint to master view? As in, I want ALL my slides from a presentation to be slide views.

Explanation: the request was to just make a presentation about how the company presentations should look like, but after seeing it, they would like to make all of the slides avaliable as templates(views, some of them with predifined text and images), and the design of presentation an actual theme.

Is there a simple way of doing it or do I have to manually make the Master & Slide views? Based on my research, the answer is NO, but I would like to confirm that before I waste hours to copy and make the whole master.

Any information or advice is appreciated!

  • microsoft-powerpoint
  • microsoft-powerpoint-2016

fedorqui's user avatar

This is done as follows :

  • In the normal slide, type Ctrl + A to select all the items on the slide and copy them using Ctrl + C .
  • Go into Master View and paste the items onto a new Master Slide.
  • Convert the text into placeholder text where you want it to be editable in Normal View.

harrymc's user avatar

  • Thanks, that will at least shorten the proces for some time. Was hoping there was a better way, but it'll have to do :) EDIT: It actually doesn't work, when I try to paste nothing happens... Any idea how to solve it? @harrymc –  malimilek Nov 15, 2018 at 17:00
  • I cant edit the comment again, sorry for duoble posting. That approach works only for single slides, so I will assume theres no faster way to do it for all the slides. Still thanks for the anwer. –  malimilek Nov 16, 2018 at 8:23
  • This is a nice trick! I was checking other ways but this seems to be the only one that works. –  fedorqui Jan 10, 2019 at 17:22
  • 1 This doesn't copy slide backgrounds. –  Ryan Leach May 28, 2021 at 5:39
  • 3 This breaks down at the 3rd step. "Convert the text into placeholder text" as AFAIK, there is no way to actually do this, except to create new placeholders and copy/paste text from the text boxes to placeholders, which can be a considerable amount of work to duplicate the size, position, font styles, etc. to be exactly the same as you want it. So this isn't really very useful. –  Trashman Oct 4, 2021 at 14:54

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how to make a powerpoint presentation using slide master

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How to Master The Slide Master in Microsoft PowerPoint

Save yourself hours of time and frustration

Author avatar

A presentation is like a train. An unbroken chain of coaches follows the engine and goes where it leads. The Slide Master is the engine which drives the look of the entire presentation. It is also the best time saving shortcut for making mass changes to all your slides from one place.

Imagine you had a presentation with two dozen slides. To change one tiny element, you would have to move through all the slides making the changes one at a time. But what if you could change just one slide and have it applied automatically to all the remaining ones? 

How to Master The Slide Master in Microsoft PowerPoint image

Make Formatting Easier With A Slide Master

Slide masters are like special templates but just more overarching. As the name suggests, it is the topmost slide in the deck that contains all the information about the theme, layouts, colors, and fonts that you want to have in all the slides.

You can use multiple slide masters in one presentation. Each will be responsible for a group of slides and their unique layout under it. The hierarchy looks like this:

Make Formatting Easier With A Slide Master image

Now that you have an idea of slide masters, let’s take a deeper dive into them. The instructions below apply to the slide master in Microsoft PowerPoint 2016, 2019, and Microsoft 365.

How To Open Slide Master In PowerPoint

The Slide Master has its own tab on the Ribbon. To view the Slide Master, go to View > Slide Master .

How To Open Slide Master In PowerPoint image

The Slide Master tab in PowerPoint has all the tools you need to control the formatting.

The left pane displays the slide layout for your presentation. The Slide Master is the topmost slide in the hierarchy and looks like the blank content slide you get when you start a fresh presentation.

The controls are organized into specific groups with obvious functions:

Edit Master:   Use this group to edit the Slide Master. You can add another master slide with the Insert Slide Master button, or you can use the Insert Layout button to add a new layout under an existing Master.

The Preserve button ensures that PowerPoint does not delete the Slide Master if it’s not in use. Select the slide, then click Preserve. A pushpin icon next to the master slide shows that it is now preserved.

Master Layout: Use this group to add or remove elements like the title, and footers. by adding or removing placeholders, the title, and PowerPoint footers .

Edit Theme: The controls in this group let you apply a pre-built theme or use a custom theme with the master slides.

Background: Set the background for the Slide Masters or the Layout Masters.

Size: Select the slide size and the orientation according to the requirements of your presentation.

In the following sections we will see how to make changes to a slide master that will automatically reflect on the slides that follow it.

What Are Layout Masters?

Of course, some slides can differ in their layouts from one another. Some of your slides will be designed for images, some for text, while some can have animation. These are controlled by another type of thematic slide called the Layout Master . 

These are subordinate to the Master Slide. And every Master Slide can have several Layout Masters. For instance, the Title layout is a type of Layout Master.

What Are Layout Masters? image

You can use one Layout Master for all slides that display text. Another for images… and so on. Change an element in one layout master slide and all dependent slides will change with it. You don’t have to mess with each slide. 

Working on designing a Layout Master slide is similar to modifying a PowerPoint template .

Thus, the Slide Master and Layout Masters in PowerPoint can not only help you build your presentations quickly but update it in the future too. Anyone else in your team can come in and make changes without going back and forth between the slides. A library of pre-built designs can also help you change the layout of a plain presentation with only a few clicks.

Format A Presentation Using Slide Masters

The slide master as we have seen has a default layout. You can use that or start from scratch with your own design.

1. Go to the Slide Master View.

From the View tab on the Ribbon, click the Slide Master button in the Master Views group.

Format A Presentation Using Slide Masters image

2. The Slide Master tab on the Ribbon.

The Slide Master tab on the Ribbon is displayed. A new Slide Master appears with PowerPoint’s default layout.

3. Modify the Slide Master

The Slide Master has default placeholders for the title slide, sub-headings, footer, date, and more. Make any formatting changes you want to this plain slide. You can also pick from PowerPoint’s available themes to design the Slide Master.

To choose the elements in the Slide Master, you can also click on Master Layout and then uncheck the place holders you do not want. 

Format A Presentation Using Slide Masters image 2

4. Modify the Layout Masters

Every theme has several slide layouts. Choose the layouts to match your slide content. Some are better for text, some for comparisons, and some are better for graphics. 

Format A Presentation Using Slide Masters image 3

You can design your own custom layouts from scratch by clicking on Insert Layout from the Edit Master group.

Like a default layout but want to tweak it slightly? Right click on the said layout slide thumbnail on the left and choose Duplicate Layout . Also, delete the layout masters that you don’t need with the right-click shortcut or the Delete button on the tab. PowerPoint offers around 25 layouts to choose from and you may not need them all.

5. Apply the Layouts

Click the Close Master View button on the Slide Master tab on the Ribbon to return to Normal View. 

In the thumbnail pane, click the slide that you want to reapply the updated layout to. Go to the Home tab > Slides group > Click Layout . Select the layout that you created in Slide Master View. You can also select multiple slide thumbnails and apply a common layout to them.

Format A Presentation Using Slide Masters image 4

Most of your presentation will be controlled by the layout masters. Just remember to re-apply the layouts to the relevant slides if you go back and change something in the layout masters.

Make Your Masters Before You Start On Your Slides

HTML documents have style sheets. Word documents have styles. And, PowerPoint has Slide Masters. These are printing blocks that make anything that comes after they are made a lot easier. A PowerPoint design can be refurbished and made spanking new with a few tweaks to the master slides.  

You just saved a lot of time with the master slides. Put that time to better use to work on the actual content and make your PowerPoint more engaging to the audience. 

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Master Layout does not apply the changes made / Power Point

I am creating a PowerPoint presentation using the master layout. On each master layout, I have different sizes and fonts that I need to adjust to a specific layout.

When I create the layout with my elements and text, some of the layouts work just fine when I want to use them (with the right font, color, and size).

However, some of them don't work; the size and color of the font change from the master layout, and I have to edit them individually or use the "list level" buttons to make them work.

I don't understand what I am doing wrong since some of the layouts work just fine.

I inserted two text placeholders in the master layout with different colors and text sizes. When I want to use the layout and the text appears as it does in the master layout, everything works perfectly. However, when I tried the same on the other master layouts, inserting placeholders, the color and size of the text are different, and I have to adjust them manually."

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  • Microsoft Agent |

Hi Sara Martin2 ,

Thank you for posting in Microsoft Community.

I'm sorry to hear that you're having trouble with the Master Layout in PowerPoint. It sounds like the changes you're making to the Master Layout aren't being applied consistently to all of your slides.

One thing to check is whether the slides that aren't working properly are based on a different Master Layout than the ones that are working correctly. If that's the case, you may need to make changes to the other Master Layouts as well.

Another thing to check is whether the placeholders on the Master Layout are set up correctly. Make sure that the font size and color are set to the values you want, and that the placeholders are set up to resize automatically to fit the text.

If neither of those solutions work, you may need to manually adjust the font size and color on the individual slides. You can do this by selecting the text box and using the formatting options in the Home tab of the ribbon.

Let’s troubleshoot this issue and find a solution:

Broken Inheritance :

The symptoms you’re encountering (where some layouts work fine while others don’t) often indicate  broken inheritance .

Here are steps to address this:

Create a New Slide : Try creating a new slide from the layout that isn’t working as expected. Does the new slide inherit the formatting correctly?

Theme Fonts : When creating a new presentation, follow best practices:

Create font and color themes.

Use these theme fonts to format the slide master (the large slide at the top of the thumbnails).

Theme fonts include labels like  (Body)  or  (Headings)  after the font name.

Check Slide Master Text :

On the slide master, select each piece of text.

Ensure the font name includes  (Body)  or  (Headings)  after it.

Layout Inheritance :

Delete any layout placeholders that aren’t inheriting the bullets.

Replace them with new placeholders.

Verify that the layout-slide inheritance is intact.

Reset Button :

The Reset button should work, but if it isn’t in your case:

Create new slides from the layouts.

Copy your text over from the old slides using  Paste Special > Unformatted text  to avoid contaminating the new slides with old formatting.

Repair Office Application :

Right-click the  Start button  (lower-left corner) and select  Apps and Features  from the pop-up menu.

Find the  Microsoft Office product  you want to repair and select  Modify .

Note: This will repair the entire Office suite even if you want to repair just one application like  Word  or  Excel .

Follow the instructions on the screen to complete the repair process.

Restart your computer after the repair 1 . Please Choose Quick Repair.

Remember, PowerPoint can sometimes behave mysteriously, but following these steps should help resolve the formatting inconsistencies. If you need further assistance, feel free to share the sample file, and I’ll be happy to take a look!

I hope this helps! Let me know if you have any other questions or if there's anything else I can do to assist you.

Microsoft Moderator

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Home Blog Presentation Ideas How to Create a 5 Minutes Presentation

How to Create a 5 Minutes Presentation

Cover for 5 Minutes Presentation Guide

Giving a 40-60-minute speech isn’t a synonym for success. Sticking to shorter presentation formats can increase the impact of large-format events. Among its many advantages, allowing multiple speakers to give their insights rises above everything. Still, presenters often struggle to be concise, as they aim to disclose as much content as possible, ending up overdoing the allotted time or delivering rushed-up presentations.

In this article, we’ll share our experience on how to master the art of 3-5 minute presentations, keeping your speech concise while using powerful graphics to connect with the audience.

Table of Contents

What is a 5 Minutes Presentation?

What are the requirements of 5 minutes presentations, how many slides for a 5 minute presentation, 5 minute presentation ideas, how to make a 5 minute presentation, common mistakes to avoid in 5-minute presentations, recommended templates for 5 minute presentations, final words.

A 5-minute presentation is a short talk designed to convey a specific message, idea, information, or argument within a limited timeframe, between three to five minutes – the latter being the average duration. Due to the brevity, these presentations require careful planning and preparation to ensure the content is concise, focused, and impactful. 

We can define a five-minute presentation’s must-have(s) in seven different categories.

Objective Definition

The purpose of your talk has to be clear from the presentation planning phase. This implies acknowledging whether you intend to inform, persuade, inspire, or instruct your audience on a given topic.

On this behalf, we made a list of frameworks to help you pinpoint the core objective of your presentation:

  • SPIN (Situation, Problem, Implication, Need-payoff): Intended for sales strategy or customer-driven presentations. The focus is set on understanding the audience’s situation, presenting the problems, implications, and potential benefits of a proposed solution.
  • AIDA (Attention, Interest, Desire, Action): The AIDA framework is extremely popular in marketing campaigns and sales presentations. You can learn more about this approach for engaging presentations by checking our guide on the AIDA model .
  • SCQA (Situation, Complication, Question, Answer): Intended for problem-solving meetings and business presentations. The SCQA framework establishes a context and its challenges, raises a question, and provides solutions for it.
  • Minto Pyramid Principle: This unconventional approach is used for business presentations and reports, and was developed by Barbara Minto at McKinsey & Company in the 1970s . We start by stating the conclusion or core recommendation, then organize the information that supports your statement in a logical flow. By implementing this approach, you inspire the audience to think critically about the presented scenario, while discussing complex ideas in an easier-to-digest format due to its hierarchical organization of ideas.
  • Monroe’s Motivated Sequence: A framework with a focus on persuasive presentations. It is structured by five pillars recognized by its author, Alan H. Monroe : Attention, Need, Satisfaction, Visualization, and Action. 

SCQA slide in 5 Minute Presentation preparation

Concise Content

“How many words in a 5-minute speech” is a commonly asked question by beginner presenters. The average range for seasoned speakers is 130-150 words per minute in a fluent speech, and depending on the topic, that can go slower (technical-based presentations) or faster (motivational presentations, like the ones delivered by Tony Robbins ). 

Therefore, for a 5-minute speech, you might aim for:

  • At 130 words per minute: 130×5=650 words
  • At 150 words per minute: 150×5=750 words

That calculation can help you curate the script for your speech. In general lines, our expertise tells us that selecting a topic that can be covered within 5 minutes is roughly 60% of the job. After effectively selecting a topic, you must restrict the content to 2-3 main points to remain within the time limit and end your presentation in style. 

Presentation Structure

In more laid-back scenarios, presentations can lean toward a conversational mode rather than a strict agenda. Still, we ought to ensure the presentation structure contains an Introduction, a Body, and a Conclusion. 

The Introduction helps us familiarize the audience with what’s expected out of your presentation. Additionally, it is our chance to make a good first impression . Knowing how to start your presentation guarantees audience engagement from the initial moments of your delivery.

Moving to the Body, this is where facts are laid out and backed up using evidence or examples to support your view. Visual aids can contribute to minimizing the need for lengthy text walls. 

Finally, the Conclusion summarizes the key takeaways and, when applicable, brings a call to action in the format of thought-provoking statements, data shared, an irresistible offer, and plenty of other scenarios.

Audience Engagement

Connecting with the audience is vital, especially in short formats like Pecha Kucha presentations . Your speech pace and body language are significant factors that contribute to how the audience perceives your interest in their time. 

Aim for a relaxed but confident attitude, as if you were passionately talking about a topic with a group of acquaintances. This reinforces your authority in the topic you deliver, as being anxious or rushing through the presentation only speaks of a lack of interest.

Apply professional presentation techniques like storytelling for presentations or harnessing the power of visual communication strategies to make your message memorable. 

Usage of storytelling metaphors in 5 minute presentation

Audience Acknowledgement

Tailoring your presentation for the audience’s interest is the first step every presenter must take to guarantee success, especially if we’re another speaker in large-scale events. In some niches, like academic presentations, it is vital as some of the audience may not feel connected with your research topic. 

Based on information gathered from our customer’s feedback, a good recipe to connect with your audience is to work with a sales approach in mind and create your “ideal audience persona.” This would be your attendee who’s 100% connected with what you intend to share. Compare and contrast demographics with the public you know will attend, and find the common points and where you need to adjust your expectations to meet the audience’s interest.

If the event format allows for it, be ready to present questions at the end of your presentation that may drive the interest of a Q&A session.

Visual Aids

Slides featuring infographics , dashboards , or storytelling-based illustrations help to attract the spectator’s interest and increase the retention rate, as research proves it’s easier to recall pictures than words . As previously mentioned, leveraging graphics helps us reduce our slides’ word count.

Infographics in 3-5 Minutes Presentation

Other presentation aids , like videos, audio, and even sensory elements such as smells, can drive a broad range of emotional responses within the audience. It’s worth exploiting this route if your presentation aims to persuade or motivate the spectators. 

Time Management

Last but not least, time management is an etiquette rule of respect for fellow presenters. Your content has to fit within the 5-minute limit, including transition times and variations in your delivery speed.

A good presenter is an adaptable one. Be ready to adjust your speech on the fly if you find yourself running short or long on time or if the audience’s interest drives the conversation briefly away from your intended destination.

Defining how many slides is a 5 minute presentation isn’t an automatic task. Some topics can be quickly resolved following the premises of the 1-2-3 rule for presentations, applying:

  • One main message: Your presentation should center around a single, clear main message or idea. This ensures focus and helps your audience grasp the core of your presentation without getting lost in details. 
  • Two supporting points: Support your main message with two strong, relevant points or arguments. This structure helps provide depth to your presentation without overwhelming your audience with too much information. 
  • Three examples or pieces of evidence: For each supporting point, provide three examples, pieces of evidence, or data points to substantiate your arguments. This reinforces your message and helps in making your case more convincing.

In short, implementing this practice can result in a range between 5 and 10 slides in your 5-minute presentation. More complex topics, like medical presentations or scientific conferences, cannot be summarized easily, as graphs require one full slide for accurate data visualization. In this case, weigh the critical points your presentation must cover, assign a maximum of 3 slides per crucial point, and avoid filler content.

Googling around you can come across lists with 200, 60, 40, and plenty other title combinations referring to 5 minute presentation ideas. Despite it being a good starter to brainstorm potential topics or angles for your presentation, we shall introduce our method to implement AI tools to come up with 5 minute presentation topics. The following instructions apply to ChatGPT , Gemini (Bard) or Bing.

  • Consider the niche in which you want to deliver a 5 minute presentation. 
  • Gather the main keywords around the topic you intend to present. For example, if you want to deliver a presentation about artificial intelligence, the following keywords may suit your needs as well: AI, artificial intelligence chatbot, types of artificial intelligence, artificial intelligence solutions, what is artificial intelligence.
  • Open your AI tool of preference and write the following prompt: “Give me a list of 20 5-minute presentation ideas in the IT niche that fit these keywords: AI, artificial intelligence chatbot, types of artificial intelligence, artificial intelligence solutions, what is artificial intelligence.”

ChatGPT generated 5-minute presentation ideas

And this is the list generated by ChatGPT-4

  • Introduction to Artificial Intelligence: Basics of AI, its history, and evolution.
  • Exploring AI Technologies: A dive into machine learning, neural networks, and deep learning.
  • Types of Artificial Intelligence: From narrow (or weak) AI to general (or strong) AI, and superintelligence.
  • AI Chatbots: Revolutionizing Customer Service: How chatbots are changing the customer service landscape across industries.
  • Artificial Intelligence in Healthcare: Discussing AI solutions for diagnostics, treatment recommendations, and patient care.
  • The Role of AI in Autonomous Vehicles: Examining how AI technologies power self-driving cars.
  • Ethical Considerations in AI: The moral implications of AI in decision-making and privacy concerns.
  • AI in Cybersecurity: Using artificial intelligence to predict, detect, and respond to cyber threats.
  • The Impact of AI on Job Markets: How AI is reshaping employment opportunities and the workforce.
  • Machine Learning Algorithms Explained: An overview of popular algorithms and their applications in AI.
  • AI and Big Data: How AI algorithms process and analyze large datasets to extract meaningful insights.
  • Natural Language Processing (NLP) in AI: Understanding how AI interprets, understands, and generates human language.
  • AI in Finance: The use of artificial intelligence in fraud detection, algorithmic trading, and personalized banking.
  • Artificial Intelligence for Environmental Sustainability: Exploring AI solutions for climate change, conservation, and sustainable energy.
  • AI and Robotics: How AI is applied in robotics for automation, exploration, and manufacturing.
  • Deep Learning and Neural Networks: An introduction to the architecture of neural networks and their significance in AI.
  • Implementing AI Solutions in Small Businesses: Practical AI applications for improving efficiency and productivity in SMEs.
  • The Future of AI: Predictions and emerging trends in artificial intelligence technologies.
  • AI in Education: Personalized learning, automated grading, and AI’s role in educational institutions.
  • Ethics and Bias in AI: Addressing the challenges of bias in AI algorithms and ensuring ethical AI development.

In this section, we will apply the explained suggestions earlier, approaching a real use case of a motivational speaker addressing an audience of marketing professionals. The speaker has to deliver a 5 minute presentation for a large onsite event.

Defining the Objective & Core Message

Our presenter is faced with the challenge of highlighting the importance of data analysis in marketing these days, and why marketing professionals should be adaptable to the latest trends. Therefore, using Minto’s Pyramid Principle, the presenter who already knows the answer – that hunch-based decisions need to be turned into data-driven decisions – plans how to convey the importance of that statement into the presentation’s flow.

Then, a powerful hook comes to mind on how to start this presentation: “Today, I want to share why embracing change isn’t just necessary; it’s our most powerful tool for growth in the marketing world.” Since that statement can sound somewhat vague, the presenter opts for a quote to impact the audience. A definition of what Social Listening is, indicating the connection between data and consumer behavior analysis.

Using an intro slide with quote as a hook for 5-minute presentation

Concise Content Tailored for the Audience

Research or inquire about the audience’s background in marketing. Are they novices or seasoned professionals? What challenges are they facing? Use this information to shape your presentation content.

In our presenter’s case, the event’s organizer gave some basic information about the demographics and audience’s background. Returning to the “ideal audience persona” concept, this presenter’s audience consists of mid-level marketing professionals facing rapid industry changes. Some already have experience working with data analytics but couldn’t extract the full potential. Therefore, rather than losing time with basics, the presenter prepares a compelling dashboard slide showing metrics of how working with data helped a client grow its revenue rate by 19% in three months.

Dashboard slide in 3-5 minutes presentation

The time limit for this presentation is 6 minutes in total, as a 1-minute Q&A session is contemplated. Therefore, using our word-per-minute calculation, the presenter opts for a 5 minute speech word count of 600 words, as it’s best to impact with powerful visuals and data storytelling rather than to rush the speech. As the recommended slide deck length for this presentation format is between 5 and 10 slides, the presenter opts for 3 extra slides, totaling 13 slides, since the two main points require 2-3 slides each.

The Introduction for this presentation is a powerful statement, as we mentioned above, taking one full minute to deliver the phrase and share the information that backs up such a statement.

The Body will take 3 minutes to be presented, and it shall cover a three-tier structure with the following premises:

  • Challenge: “The digital marketing landscape is evolving faster than ever before, leaving many behind.”
  • Strategy: “Yet, some marketers are thriving by adopting agile methodologies and data-driven strategies.”
  • Success Story: “Take, for example, a small business that doubled its online engagement and grew its revenue rate by 19% in three months just by simply listening to its audience through social media analytics.”

The Conclusion takes another minute, using a powerful slide to leave a lasting thought that the audience can dwell on.

Conclusion slide in a 5 minute presentation

As the format is brief, the presenter will use powerful graphics to boost audience engagement. Additionally, there’s a short exercise at the beginning of the presentation where the speaker promptly says: “Turn to the person next to you and share one change you’ve embraced in your marketing strategy this year that made a difference.” This is a fine example of how to implement interactive presentation techniques to boost audience engagement.

Leveraging this kind of strategy helps the audience to connect with the importance of making changes in the marketing strategy of their work environments, but not just any change, something that’s measurable and has a significant impact. The presenter expects that not many members can successfully relate to change with results due to their inexperience in marketing data analytics – a piece of information disclosed by the event’s organizer – so the remaining of the presentation consists of ‘wowing’ the audience on the importance of data and how to measure that impact to stay tuned with the latest trends.

Although it seems an easy-to-adapt format, presenters working under 5-minute presentation can face some challenges that affect the overall outcome of their presentation delivery. Most of these presentation mistakes apply to any kind of presentation. In particular, we consider the following list as beginner mistakes we can easily prevent.

  • Using Jargon or Complex Language: This can alienate your audience. Use clear, accessible language.
  • Reading from Slides: This is literally “death by PowerPoint.” Use slides as a visual aid, not a script.
  • Overuse of Animations or Transitions: While they can be engaging, too many can be distracting and appear unprofessional.

Check the following slide decks and PPT templates to maximize your performance in 3-5 minute presentations.

1. 5 Minute Business Marketing Presentation Template

how to make a powerpoint presentation using slide master

Create eye-catching marketing presentations by using this best PPT template with a clean layout and wavy backgrounds. The information can be structured around the included icons, maximizing the retention rate by giving an area to focus on just the core information to be disclosed.

Use This Template

2. Business Executive 5-Minute Presentation Template

how to make a powerpoint presentation using slide master

Geared toward business presentations, this slide deck layout contains cutting-edge graphics that grab your audience’s interest. It can be easily customized to speak about your company’s growth process, reach out to potential investors, or even for non-business topics.

3. Modern Hexagon 5-Minute Pitch Deck PowerPoint Template

how to make a powerpoint presentation using slide master

Another clean layout template with vivid colors to highlight the information shared. This professional PPT slide deck helps us discuss data or compare features between competitor products in the blink of an eye. The color palette uses gradients to transition between sections smoothly.

4. Kaleidoscope 5-Minute Company Profile PowerPoint Template

how to make a powerpoint presentation using slide master

Although it is intended for company profiles or company overview presentations, this highly visual PPT template can be repurposed for many niches. Due to its limited-space placeholder text areas, the 5 minute speech word count can be significantly reduced, aiming for concise content.

5. Academic 5-Minute Presentation Template

how to make a powerpoint presentation using slide master

An ideal template for presenting thesis dissertations, this slide deck features designs to introduce the scope of our research, problem statement, methodology used, outcomes, and their significance while preserving a cohesive aesthetic.

As we can see, concise presentation formats like the 5 minute presentation have their own challenges when we strive for quality. Consider rehearsing your presentation multiple times, opting for the slideshow mode , to spot any areas where you can trim the speech or change text for graphics. 

Speak reasonably, and remember it’s best to fall short some seconds and allow for a Q&A session rather than rushing and not giving a proper closure to your speech.

how to make a powerpoint presentation using slide master

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how to make a powerpoint presentation using slide master

how to make a powerpoint presentation using slide master

Edit a slide master in PowerPoint

Every PowerPoint presentation you create contains a slide master with related slide layouts and a theme. You can customize the slide master and the related layouts to make them work with the text and other objects that you want to put on your slides.

Open the slide master for editing

On the View  tab, select  Slide Master .

In Slide Master view, the slide master is at the very top of the thumbnail pane, with related layouts beneath it. Click to select that master slide, and then select  Master Layout on the Slide Master tab.

To show or hide the title, text, date, slide numbers, or footer placeholders on the slide master, check the boxes to show, or clear the boxes to hide the placeholders.

To change the background style, select  Background Styles , and then choose a background style.

Revise any of the slide layouts as you see fit.

When you're done, select Close Master View .

What is a slide master?

Customize a slide master

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  1. How to create master slides in PowerPoint

    How to create master slides in PowerPoint How to edit master slide in PowerPoint Ready to start? Get professional PowerPoint Master Slides! What is a Master Slide in PowerPoint? Slide Master is a PowerPoint feature you can find in the View tab. It allows you to create master templates (or master slides).

  2. How to use PowerPoint Slide Master

    Intro How to use PowerPoint Slide Master Kevin Stratvert 2.73M subscribers Subscribe Subscribed 7.3K 537K views 4 years ago SEATTLE Learn how to use Slide Master in PowerPoint to control...

  3. Video: Use slide masters to customize a presentation

    When you want to fully customize the design of a presentation, use the slide master to make global design changes and create exactly the look and layouts you need. Want more? What is a slide master? Use multiple slide masters in one presentation Need more help? Want more options? Discover Community

  4. Slide Master in PowerPoint

    1a. What is a Slide Master? The slide master in Microsoft PowerPoint contains all the information on the slide layout as well as the theme of a presentation. This includes the fonts, color, effects, background, and the size and position of the placeholders. To access the slide master, first, click on the "View" tab in PowerPoint.

  5. How to Use PowerPoint Slide Master Layouts

    By Wendy Russell Updated on October 21, 2021 What to Know Go to View > Slide Master and select the top thumbnail in the Slide pane. Use the Slide Master tab to change colors, fonts, and more. Use the Slides pane to choose a slide layout thumbnail and make changes to the layout master.

  6. What is a slide master?

    To open Slide Master view, on the View tab, select Slide Master: The master slide is the top slide in the thumbnail pane on the left side of the window. The related layout masters appear just below the slide master (as in this picture from PowerPoint for macOS): 1 Slide master 2 Layout masters

  7. How to Create a Slide Master in Microsoft PowerPoint

    Open your presentation, head over to the "View" tab, and then click the "Slide Master" button. The Slide Master will appear in the left-hand pane. The Slide Master is the top thumbnail that appears in the pane, and each sub-thumbnail represents each slide layout available in your theme.

  8. How to Use Slide Master in Microsoft PowerPoint to Create ...

    To access the slide master, open the presentation and select View > Slide Master. You can view the parent and child slides with different formatting options. How to Use Slide Master in Microsoft PowerPoint You can create the slide master with nested layout slides and apply a combination of texts, images, or videos on each slide.

  9. All about PowerPoint Slide Master [Basic to Advanced]

    Subscribe Subscribed 379K views 1 year ago PowerPoint Tips for Beginners Learn the secrets to using PowerPoint Slide Master effectively and save a ton of time and headache. This video...

  10. How to Work with Slide Master in PowerPoint

    To create a new Master Slide, open a blank PowerPoint presentation and go to View -> Slide Master. how to create a slide layout in PowerPoint using the Slide Master view From the Master Layout option in Slide Master, you can select the elements that you wish to single out for editing.

  11. PowerPoint Master Slides Beginners Tutorial

    This PowerPoint Master Slides beginners tutorial will teach you how to use master slide layouts in PowerPoint to quickly update the design of your slides. Us...

  12. How to Use and Edit PowerPoint PPT Master Slides

    If you want to add text that'll appear in the header and footer of your slide, you can edit the master slide in PPT. After you click on the Slide Master tab, click on the Slide Size button. A menu drops down. From the menu, click on the Page Setup… option. When you click on this option, a Page Setup window appears.

  13. How to Use the Slide Master in PowerPoint

    Updated October 3, 2023 Do you want to be able to use the same look through all of your PowerPoint slides? Edit the Slide Master to do it. Here's how. Giving a long presentation? You'll...

  14. Video: Use slide masters to customize a presentation

    Use slide masters Overview Transcript When you want to fully customize the design of a presentation, use the slide master to make global design changes and create exactly the look and layouts you need. Want more? What is a slide master? Use multiple slide masters in one presentation Need more help? Want more options? Discover Community

  15. Video: Create a new slide master and layouts

    Click VIEW > Slide Master. On the SLIDE MASTER tab, do one of the following: In the Edit Theme group, click Themes, and then under Built-in, select a theme that you want the additional slide master to adhere to. In the Edit Master group, click Insert Slide Master.

  16. How to Use Slide Master in PowerPoint to Create Impressive

    To access the slide master, first open your PowerPoint presentation. Then: Click on the View tab in the ribbon. Click Slide Master in the Master Views group. This will open the slide master view, where you'll see thumbnails of all the slide layouts in your presentation on the left. The main window will show the slide master, which controls ...

  17. PowerPoint Slide Masters: Save Time and Customize Your Presentations

    In the thumbnail pane, right-click the layout slide you want to rename and select Rename Layout. 5. In the dialog box, enter the new name for the layout and click Rename. 6. Click on Close Master View and switch to the Home tab. Click on Layout in the Slides group.

  18. Learn PowerPoint SLIDE MASTER

    PowerPoint Slide Master Tutorial: Learn how to create master slides in any version of PowerPoint. This is a deep dive into making master slides work for you...

  19. microsoft powerpoint

    1 Answer Sorted by: 3 This is done as follows : In the normal slide, type Ctrl + A to select all the items on the slide and copy them using Ctrl + C. Go into Master View and paste the items onto a new Master Slide. Convert the text into placeholder text where you want it to be editable in Normal View. Share Improve this answer Follow

  20. How to Master The Slide Master in Microsoft PowerPoint

    Apply the Layouts. Click the Close Master View button on the Slide Master tab on the Ribbon to return to Normal View. In the thumbnail pane, click the slide that you want to reapply the updated layout to. Go to the Home tab > Slides group > Click Layout. Select the layout that you created in Slide Master View.

  21. Master Layout does not apply the changes made / Power Point

    Theme Fonts: When creating a new presentation, follow best practices: Create font and color themes. Use these theme fonts to format the slide master (the large slide at the top of the thumbnails). Theme fonts include labels like (Body) or (Headings) after the font name. Check Slide Master Text: On the slide master, select each piece of text.

  22. Video: Create a new slide master and layouts

    Click VIEW > Slide Master. On the SLIDE MASTER tab, do one of the following: In the Edit Theme group, click Themes, and then under Built-in, select a theme that you want the additional slide master to adhere to. In the Edit Master group, click Insert Slide Master.

  23. How to Create a 5 Minutes Presentation

    5 Minute Business Marketing Presentation Template. Create eye-catching marketing presentations by using this best PPT template with a clean layout and wavy backgrounds. The information can be structured around the included icons, maximizing the retention rate by giving an area to focus on just the core information to be disclosed. Use This Template

  24. How to Create Master Slide in PowerPoint

    Why should you know how to create a master slide in PowerPoint? It's because you can place the elements common to all the slides on a master slide. The key b...

  25. Edit a slide master in PowerPoint

    Click to select that master slide, and then select Master Layout on the Slide Master tab. To show or hide the title, text, date, slide numbers, or footer placeholders on the slide master, check the boxes to show, or clear the boxes to hide the placeholders.