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How can I quickly and easily alphabetize my References list in Word?

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  • Select all of the references on your page (do not select the heading on the page: References)
  • On the Home tab, in the Paragraph group, click the Sort icon.
  • In the Sort Text dialog box, under Sort by , click Paragraphs and Text , and then click either Ascending .

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  • Reading and Writing
  • Last Updated Jun 30, 2020
  • Views 369319
  • Answered By Ashley Librarian

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  • Creating a Chicago Style Bibliography | Format & Examples

Creating a Chicago Style Bibliography | Format & Examples

Published on September 23, 2019 by Jack Caulfield . Revised on December 5, 2022.

A Chicago style bibliography lists the sources cited in your text. Each bibliography entry begins with the author’s name and the title of the source, followed by relevant publication details. The bibliography is alphabetized by authors’ last names.

A bibliography is not mandatory, but is strongly recommended for all but very short papers. It gives your reader an overview of all your sources in one place. Check with your instructor if you’re not sure whether you need a bibliography.

Creating a Chicago Style Bibliography

Always make sure to pay attention to punctuation (e.g., commas , quotation marks , parentheses ) in your citations.

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Table of contents

Chicago style bibliography examples, formatting the bibliography page, author names in the bibliography, bibliography vs reference list, frequently asked questions about the chicago bibliography.

Bibliography entries vary in format depending on the type of source . Templates and examples for the most common source types are shown below.

  • Book chapter
  • Journal article
  • The edition is always abbreviated (e.g. 2nd ed. or rev. ed.).
  • Only include the URL for books you consulted online.
  • Use this format to cite a chapter in a multi-authored book. If all the chapters in a book were written by the same person, reference the whole book.
  • Begin the citation with the author of the chapter. The editor who compiled the book is listed later.
  • The page range identifies the location of the article within the journal issue.
  • For articles accessed online, include a DOI (digital object identifier) where available, and a URL if not.
  • If the author is unknown, list the organization or website name as author, and don’t repeat it later in the citation.
  • If no publication date is listed, include an access date instead.
  • The website name is not italicized, unless it is an online version of a newspaper or magazine .

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The bibliography appears at the end of your text. The heading Bibliography is bolded and centred at the top of the page.

Unlike the rest of a Chicago format paper, the bibliography is not double-spaced. However, add a single line space between entries.

If a bibliography entry extends onto more than one line, subsequent lines should be indented ( hanging indent ), as seen in the example below. This helps the reader to see at a glance where each new entry begins.

Example of a Chicago Bibliography

There are further guidelines for formatting a Chicago style annotated bibliography , in which you write a paragraph of summary and source evaluation under each source.

Author names in the bibliography are inverted: The last name comes first, then the first name(s). Sources are alphabetized by author last name.

If a source has no named author, alphabetize by the first word of the title or organization name that starts the entry. Ignore articles (“the,” “a,” and “an”) for the purposes of alphabetization.

Sources with multiple authors

For sources with more than one author, only the first author’s name is inverted; subsequent names are written in the normal order.

For texts with up to 10 authors, all the authors’ names should be listed in the order they appear in the source, separated by commas .

If there are more than 10 authors, list the first seven, followed by “ et al. ”

Multiple sources by the same author

If you include multiple works from the same author, only include the author name in the first entry. In subsequent entries, replace the name with three em dashes , followed by the rest of the citation formatted as normal. List the entries in alphabetical order by title.

A reference list is mandatory in Chicago author-date style , where you cite sources in parentheses in the text. The only differences between a Chicago bibliography and a reference list are the heading and the placement of the date.

The reference list is headed “References.” In reference list entries, the publication date is placed immediately after the author’s name. This allows the reader to easily find a reference on the basis of the corresponding in-text citation.

how to do a bibliography in alphabetical order

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In a Chicago style footnote , list up to three authors. If there are more than three, name only the first author, followed by “ et al. “

In the bibliography , list up to 10 authors. If there are more than 10, list the first seven followed by “et al.”

The same rules apply in Chicago author-date style .

To automatically generate accurate Chicago references, you can use Scribbr’s free Chicago reference generator .

In a Chicago footnote citation , when the author of a source is unknown (as is often the case with websites ), start the citation with the title in a full note. In short notes and bibliography entries, list the organization that published it as the author.

In Chicago author-date style , treat the organization as author in your in-text citations and reference list.

When an online source does not list a publication date, replace it with an access date in your Chicago footnotes and your bibliography :

If you are using author-date in-text citations , or if the source was not accessed online, replace the date with “n.d.”

  • A reference list is used with Chicago author-date citations .
  • A bibliography is used with Chicago footnote citations .

Both present the exact same information; the only difference is the placement of the year in source citations:

  • In a reference list entry, the publication year appears directly after the author’s name.
  • In a bibliography entry, the year appears near the end of the entry (the exact placement depends on the source type).

There are also other types of bibliography that work as stand-alone texts, such as a Chicago annotated bibliography .

In Chicago author-date style , your text must include a reference list . It appears at the end of your paper and gives full details of every source you cited.

In notes and bibliography style, you use Chicago style footnotes to cite sources; a bibliography is optional but recommended. If you don’t include one, be sure to use a full note for the first citation of each source.

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If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2022, December 05). Creating a Chicago Style Bibliography | Format & Examples. Scribbr. Retrieved February 22, 2024, from https://www.scribbr.com/chicago-style/bibliography/

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Home / Guides / Citation Guides / APA Format / APA Annotated Bibliography Format

APA Annotated Bibliography Format

The American Psychological Association states that your instructor should set the guidelines for your annotated bibliography, but does ask that the list be formatted according to their standard reference page rules (see Section 9.51 of the  Publication Manual ). Since there are no set rules for creating one, you may be wondering how to create an annotated APA bibliography. If your teacher or professor requests one, don’t worry, here are our recommendations:

  • Make sure you create your references according to APA’s guidelines. If you need some help, here’s a great  APA citation website , which shows how to create references for electronic sources. We also have a page on developing a reference for an  APA journal . Need other source types? Check out the other helpful pages on EasyBib.com.
  • Annotations should be kept short and are usually not more than one paragraph.
  • For more information on writing an annotation, visit the general  annotated bibliography guide .

Here’s a run-through of everything this page includes:

  • Quick APA formatting guidelines

Annotation example

Visual example, using the easybib annotation tool, troubleshooting, quick  apa  formatting guidelines:.

  • Use 1-inch page margins on all sides.
  • The entire page should be double-spaced.
  • Title your page, “Annotated Bibliography”. Center and bold it.
  • Left-align references. If a reference runs over more than one line, any line(s) that comes after the first should be indented a ½ inch from the left margin.
  • Organize your references alphabetically by the first word in the reference. (See further details in this  APA Reference Page  guide).
  • Add the annotations on the line right after their corresponding reference.
  • Indent annotations ½ inch from the left margin.
  • Include a page number in the upper right corner; if this is a professional paper, it should be a running head.

For an annotated bibliography APA example, we’re using the same description as above. The only thing we’re going to change is the structure of the reference. For an APA bibliography, the reference needs to be an  APA citation , and the description can be formed the same way as above.

Here’s what the  APA book citation  for  The Elements of Eloquence: Secrets of the Perfect Turn of Phrase  looks like:

Forsyth, M. (2014).  The elements of eloquence: Secrets of the perfect turn of phrase.  Penguin Books.

The author, Mark Forsyth, examines the rhetorical devices used in the English language, analyzing the patterns and formats that create memorable quotes. He traces the history of rhetoric to the Ancient Greeks, and provides an abridged timeline, following their use and evolution through to modern day. The author also explores the broader subject of persuasion and maps out the role that the figures of rhetoric play in it. In all, he examines over thirty devices, dissecting notable passages and phrases from pop music, the plays of William Shakespeare, the Bible, and more to explore the figures of rhetoric at work within each of them. Thorough definitions accompany this examination of structure to demonstrate how these formulas have been used to generate famously memorable expressions as well as how to reproduce their effects.

how to do a bibliography in alphabetical order

The EasyBib citation generator has an annotation tool that can help you easily add your annotation to a citation.

  • To do this, begin creating a citation in the EasyBib citation generator. Already have a citation on EasyBib.com? Go to the citation, open your citation options and select “Edit citation.”
  • Once you get to the citation form (where you review found information), scroll to the bottom until you see the sections “More options.”
  • Under that section, click on the “Add annotation” link to open the annotation box.
  • Copy and paste your annotation into the box.
  • Complete your citation.
  • Your annotation will automatically be included and formatted with your citation. You can copy and paste directly into your paper!

Annotated bibliography tool

Again, even though the APA style does not support the creation of bibliographies that include annotations, many schools and professors expect their students to include summaries or commentary alongside their citations in APA style.

Solution #1: How to write an annotation

Annotations are brief paragraph summaries of your source and may include details about how you plan to use the information in your paper, or the quality of information in your source. Take these steps:

  • Read through the source.
  • Identify the main thesis theme of the source then consider how you would summarize the article and its purpose in one sentence.
  • Evaluate the source. Is the author(s) qualified? Is the source and its arguments credible? Well-written? Why or why not?
  • How does the source relate to your paper?
  • Write your annotation based on the above steps. Choose only the points that would most help you or your reader gain an understanding of the source and its significance.

Here are writing tips:

  • Avoid describing every event, statistic, or detail that occurs in your source.
  • Focus on details that are relevant to your topic or your paper. Help the reader understand why the source was selected and is importance.
  • Think about how the information impacts your perspective, how it contributes to your topic, and the effect on your overall paper.

Annotated paragraph example:

Solution #2: How to correctly format an annotation with multiple paragraphs

  • Indent the entire annotated paragraph at ½ of an inch. When done correctly, the left edge of the annotated paragraph will look entirely straight, as in the first example below.
  • If there are multiple paragraphs, follow step one but use a second 0.5-inch indention on the second and following paragraphs.
  • Avoid indenting the paragraph at 0.5 inch like a regular essay paragraph, as shown in the third example.

Single annotated paragraph example:

Multiple annotated paragraphs example:

In his novel, “A True Story of John Doe,” Samuel Smith outlines his life through the eyes of a fictional character. His recollection outlines the immigrant experience and demonstrates how modern life in England came to be.

          Chapters two and three outline the novelty of moving to a new location by describing the eventual progression to culture shock. Smith describes life as beautiful and wonderous in chapter two by emphasizing sensory experiences. However, in chapter three, he slowly gains awareness of the differences between his current and previous lives and of how the locals treat him. Smith nullifies the sensory experiences and, instead, focuses on the depth of the human emotion. I intend to use this source to compare to my own experience as an immigrant.

APA Formatting Guide

APA Formatting

  • Annotated Bibliography
  • Block Quotes
  • et al Usage
  • In-text Citations
  • Multiple Authors
  • Paraphrasing
  • Page Numbers
  • Parenthetical Citations
  • Reference Page
  • Sample Paper
  • APA 7 Updates
  • View APA Guide

Citation Examples

  • Book Chapter
  • Journal Article
  • Magazine Article
  • Newspaper Article
  • Website (no author)
  • View all APA Examples

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To create an annotated APA bibliography, follow the below recommendations:

  • Order your reference entries in alphabetical order similar to how you would order entries in the reference list.
  • If you want to add an annotation to an entry, add it as a new paragraph below the reference entry. The entire annotation is indented 0.5 inches from the left margin.

For example:

Lim, L. (2014). Ideology, rationality and reproduction in education: A critical discourse analysis. Discourse: Studies in the Cultural Politics of Education, 35 (1), 61–76. https://doi.org/10.1080/01596306.2012.739467 Lim focuses on issues of power and ideology dominant in curricular discourses of rationality to study a discourse analysis of the goals of one of the most important curricula in the teaching of thinking. He proves that political and class commitments are reproduced in the forms of thinking that are valued in societies. Through his research, Lim asserts that such curricula engage in creating our understanding of what thinking and rationality are.

To format an annotated bibliography in APA, follow the recommendations given below:

  • Set the left, right, top, and bottom margins as 1 inch.
  • Use double-line spacing.
  • Title the page “Annotated Bibliography.” Set it in bold.
  • The title should be aligned to the center of the page.
  • As you format reference entries, left-align all references in the annotated bibliography section. If any entry runs over more than a line, indent the subsequent lines 0.5 inches from the left margin.
  • Arrange all reference entries alphabetically according to the surname of the authors.
  • Provide your annotations below the reference entry for which you want to give your annotation. Indent annotations 0.5 inches from the left margin.

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  • Referencing
  • Harvard Style Bibliography | Format & Examples

Harvard Style Bibliography | Format & Examples

Published on 1 May 2020 by Jack Caulfield . Revised on 7 November 2022.

In Harvard style , the bibliography or reference list provides full references for the sources you used in your writing.

  • A reference list consists of entries corresponding to your in-text citations .
  • A bibliography sometimes also lists sources that you consulted for background research, but did not cite in your text.

The two terms are sometimes used interchangeably. If in doubt about which to include, check with your instructor or department.

The information you include in a reference varies depending on the type of source, but it usually includes the author, date, and title of the work, followed by details of where it was published. You can automatically generate accurate references using our free reference generator:

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Table of contents

Formatting a harvard style bibliography, harvard reference examples, referencing sources with multiple authors, referencing sources with missing information, frequently asked questions about harvard bibliographies.

Sources are alphabetised by author last name. The heading ‘Reference list’ or ‘Bibliography’ appears at the top.

Each new source appears on a new line, and when an entry for a single source extends onto a second line, a hanging indent is used:

Harvard bibliography

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Reference list or bibliography entries always start with the author’s last name and initial, the publication date and the title of the source. The other information required varies depending on the source type. Formats and examples for the most common source types are given below.

  • Entire book
  • Book chapter
  • Translated book
  • Edition of a book

Journal articles

  • Print journal
  • Online-only journal with DOI
  • Online-only journal without DOI
  • General web page
  • Online article or blog
  • Social media post

Newspapers and magazines

  • Newspaper article
  • Magazine article

When a source has up to three authors, list all of them in the order their names appear on the source. If there are four or more, give only the first name followed by ‘ et al. ’:

Sometimes a source won’t list all the information you need for your reference. Here’s what to do when you don’t know the publication date or author of a source.

Some online sources, as well as historical documents, may lack a clear publication date. In these cases, you can replace the date in the reference list entry with the words ‘no date’. With online sources, you still include an access date at the end:

When a source doesn’t list an author, you can often list a corporate source as an author instead, as with ‘Scribbr’ in the above example. When that’s not possible, begin the entry with the title instead of the author:

Though the terms are sometimes used interchangeably, there is a difference in meaning:

  • A reference list only includes sources cited in the text – every entry corresponds to an in-text citation .
  • A bibliography also includes other sources which were consulted during the research but not cited.

In Harvard referencing, up to three author names are included in an in-text citation or reference list entry. When there are four or more authors, include only the first, followed by ‘ et al. ’

In Harvard style referencing , to distinguish between two sources by the same author that were published in the same year, you add a different letter after the year for each source:

  • (Smith, 2019a)
  • (Smith, 2019b)

Add ‘a’ to the first one you cite, ‘b’ to the second, and so on. Do the same in your bibliography or reference list .

To create a hanging indent for your bibliography or reference list :

  • Highlight all the entries
  • Click on the arrow in the bottom-right corner of the ‘Paragraph’ tab in the top menu.
  • In the pop-up window, under ‘Special’ in the ‘Indentation’ section, use the drop-down menu to select ‘Hanging’.
  • Then close the window with ‘OK’.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the ‘Cite this Scribbr article’ button to automatically add the citation to our free Reference Generator.

Caulfield, J. (2022, November 07). Harvard Style Bibliography | Format & Examples. Scribbr. Retrieved 22 February 2024, from https://www.scribbr.co.uk/referencing/harvard-bibliography/

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Our text alphabetizer program is based on AI and machine learning algorithms. It ensures the quality of systemizing lists, accuracy, and the possibility of improving the tool. Use it as a last name alphabetizer machine if you have a random list of managed names. You may think that putting words in alphabetical order online is not a big deal. But imagine that the program lost one item in the list, changed formatting, or mixed first and last names. For example, a reference list alphabetizer online for citations is critical for the best university grade or to submit an article for an academic journal. Have 100+ references for paper — put this in alphabetical order first. Delete duplicates and edit them with our tool. Be sure that your work will be appropriately evaluated. We created a tool to put a list in alphabetical order maker. We all were students and some of us work in academia. So, we all want to make education more accessible for everyone.

Why You May Need an Alphabetical Word Sorter?

With a word sorter alphabetical tool from StudyCrumb, your study can become a real joy! It is a simple and intuitive instrument. Use it to make the process of writing an essay a bit easier. When creating a bibliography section, one needs to put words into alphabetical order. That's just a fact that is plain and simple. Our sorting algorithm is quick and efficient just like essay writing help by StudyCrumb. You can have an indefinite number of words and points organized within seconds.  Why our clients use ABC word sorter:

  • Create a list words in alphabetical order very fast. It will take a few seconds!
  • Save time — trust tech solutions to ​​alphabetize words. There is no need to do it manually.
  • Ensure accuracy of final references, check duplicates and add or delete some information.
  • Manage a massive amount of data. For sorting and editing a list with 100 or more items, use an alphabetical word organizer by StudyCrumb.
  • Improve paper or article with automated tools if you have a detailed list of various points.
  • Check someone's/other students’ work and have a time limit.
  • Can not focus on a task for a long time but needs to systemize a long list of items.
  • Automate and store lists for research or tables before running analytical tools.

Intuitive Auto Alphabetizer App for Everyone

Why do millions of students, academics, and writers worldwide choose our alphabetize app daily? The reason is the simplicity and user-friendly interface we offer. Need a citation alphabetizer list? Just copy and paste your text, manage settings and generate the text. What can be easier to use? We added some settings to our bibliography alphabetizer you may need. For example, choose what removal data should be. It can be HTML formatting in case you need clean text. You may remove duplicates or brackets, add numbers or capitalize some words. We have an ongoing dialogue with our clients and improve the tool based on requests.  StudyCrumb is a leader in providing academic tools like text editors, uppercase to lowercase tool, citation makers, word counter , and other essential things for academia. It is famous as our instrument offers many additional options for students simplifying the whole research process. We know what our clients want, as we also have educational and academic backgrounds. It helped create the alphabetizer generator for any type of complicated tasks and assignments. Try it! Get your custom-sorted list now!

Alphabetical Order Organizer for Lists

Our alphabetical organizer generator can create various lists for any situation or case. It covers different students' assignments and helps with writing applications. For example, the bibliography alphabetical organizer free tool became considerable support in case you apply for a fellowship or research project. Save time and get an organized list of references in a few seconds or hire an annotated bibliography writer .  The alphabetical citation organizer we developed helps make an order in research papers, articles, and essays. Imagine you have hundreds of names as well as citations and need to manage them properly. How to do it manually? It will take a long time. But we know how to accelerate this work. Try our tool for an alphabetical order list. Why is it an effective software solution? It can sort your lists, references, and bibliography items in ABC or XYZ order. It can provide a random list if you run giveaways for social media or need to generate random lists for research. Moreover, our alphabetical list maker can sort lists by the second name even if you have the first name in the list. We are 100% sure that our tool can be the perfect solution for complicated tasks. It is free, easy, and safe!

How to Alphabetize My List With Alphabetical Order Sorter for Papers?

“Alphabetize for me the list of items — first and second names.” This is the most common request we receive from our clients. What can we do to meet their expectations? Let's look at how algorithms for alphabetical paper sorter work and how to get instant results in a moment! We can introduce one of the most professional tools for alphabetical order lists creation.  First, enter your text into the first field. This is a list of items without order or editing. Then figure out what setting you need for the best results. Choose how to sort your list — run ABC sorter or choose XYZ order. You may choose to randomize this list or sort by the last name or buy term paper at StudyCrumb. Our online alphabetical sorter for papers is effective for any type of list you're working with. Try our coursework writing service or see how our tool sorts names, items, or reference lists! The next step is to choose how to format the list — with blank space, commas, semicolons, or a new line. You can add numbers or roman numerals, minor or capital letters to your list. Also, you will need to define how your original list was formatted. The last setting is the possibility to remove something from your list. For example, duplicates, punctuation, bracket, or HTML formatting.

Alphabetize Generator: Why StudyCrumb's Alphabetical Arranger?

An alphabetize online tool from StudyCrumb has many options here to choose from. This is why it's so popular among students. Using such an alphabetizing generator will save you more time to focus on the main task like proving your point of view in an essay or researching a paper. If you strive for sublime result, buy a research paper online . Get your custom-sorted list now! Our tool is available for everyone and free to use.  Why choose an AI-programmed tool to arrange in alphabetical order any list?

  • Save your time Our software will put these in alphabetical order on any list. You don't need to do it manually.
  • Ensure clarity The tool will put citations in alphabetical order. It will help make your paper more substantial and valuable.
  • Complete complicated orders We added advanced settings to make your list management more accurate.

We have a solid reputation to provide advanced tools for academics and students. We are pro-team in all academic topics. It helped us create the most popular instruments for students and teachers. Our service also focuses on custom help with your assignments.  How to alphabetize a bibliography? How to manage a reference list? How to improve the text? All answers are on the StudyCrumb website.

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FAQ About Our Alphabetical Order Calculator

If you are looking for how to put works cited in alphabetical order, check our FAQ section first. We tried to cover the most critical students' questions.

1. How to put citations in alphabetical order?

To alphabetize citations lists you need our tool. This is the best way to ensure the quality and accuracy of your work. Our alphabetical order machine is simple and you can access it from any place 24/7. Insert your list, manage settings — choose what you need and click the generate button. You will have your alphabetical order citations in a few seconds. All you need to do is to copy it and paste it into your paper.

2. Do I need to register to use Work Cited alphabetical order sorter?

Using the work cited alphabetical order generator, you don't need to register or share any personal data with us. For example, to use an alphabetical order sorter for bibliography, open the website, insert your list of references, manage some settings, and click generate. We ensure the safety of your search. This tool is free and will be accessible in the future.

3. Can I put my name in alphabetical order using alphabetical list maker?

Yes, you can use an alphabetical name organizer to manage a list of names. It is easy to understand and apply to any type of name list. You can choose how to sort your list in settings. Moreover, even if you have first and second names, you can sort the list by each index.

4. Is this alphabetize tool unlimited?

Our automatic alphabetical order word organizer tool can be used as many times as needed. There are no limitations. We understand that you may have several lists in your paper — our tool is free to use unlimited times. Do not waste your time sorting the list manually. Our agency can do it in seconds.

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Other Tools You May Like

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  • Creating Bibliographies and Citations

Zotero - Online Citation Manager: Creating Bibliographies and Citations

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Word Processor Plug-Ins

Insert references, create your bibliography.

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Zotero offers word processor plug-ins that allow you to create citations and notes within your word document. Once you download Zotero 5.0, the plug-in for Microsoft Word will automatically download if Word has already been installed.

Choose the Zotero tab in your Word document to add/edit citations. Use this button to insert in-text citations. Choose a reference from your Zotero library by typing in the name of the author or title, or choose from your full Zotero library. Set your preferences in Zotero desktop version to choose your preferred citation style.

The image below is an example of what this will look like for the Chicago Manual of Style 17th edition (footnotes).

Zotero pug-in for MS word and adding an in-text citation in Chicago manual of Style

Zotero offers a convenient drag-and-drop, or Quick Copy, method of creating a bibliography from items in your library. Simply select an item from your library in the middle column, and then drag it to a text box or word processor document.  These items will appear as a bibliographic citation arranged in alphabetical order. You can change citation format by clicking the gear icon in Zotero and selecting Preferences. This reveals a dropdown menu with not only citation styles but also preferred export formats.

You can also add a bibliography through the Microsoft Word plug-in. This will automatically create a bibliography from the in-text references added to your paper.

The image below is an example of what this will look like. Note that the Zotero tab in Word is selected.

Bibliography button and example on Microsoft Word

For more information, see Zotero's  creating bibliographies  page.

ZoteroBib helps you build a bibliography instantly in your web browser from any computer or device, without creating an account or installing any software.

  • Create a bibliography with ZoteroBib Create a bibliography by using ZoteroBib. Enter a URL, ISBN, DOI, PMID, ArXiv, ID, or title, You can also add citation information manually. Then, choose a citation style and copy-paste into your word document.
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Harvard: Reference List and Bibliography

A version of the Harvard (author-date) System of referencing has been adopted as the standard for the presentation of academic text at the University of Birmingham.  The examples on this page refer to this version, as found on the  Cite Them Right Online  website.  For detailed guides on how to reference and cite different sources see the right-hand side panel. 

How to list your references

In the Harvard (author-date) System the list of references is arranged alphabetically by author's surname, year (and letter, if necessary) and is placed at the end of the work.

A reference list is the detailed list of references that are cited in your work.   A bibliography is a detailed list of references cited in your work, plus the background readings or other material that you may have read, but not actually cited.  Different courses may require just a reference list, just a bibliography, or even both.  It is better to check with your tutor first.

Example of a reference list

Banerjee, A. and Watson, T.F. (2011)  Pickard’s manual of operative dentistry.  9th edn. Oxford: Oxford University Press. 

Davidson, A. (2013) ‘The Saudi Marathon Man’,  The New Yorker,  16 April. Available at: http://www.newyorker.com/news/daily-comment/the-saudi-marathon-man (Accessed: 22 June 2015).

Guy, J. (2001)  The view across the river: Harriette Colenso and the Zulu struggle against imperialism.  Charlottesville, Virginia: University Press of Virginia.

Hislop, V. (2014)  The sunrise.  Available at  http://www.amazon.co.uk/kindlestore  (Downloaded: 17 June 2015).

Homer (1997)  The Iliad.  Translated by J. Davies. Introduction and notes by D. Wright. London: Dover Publications.

Knapik, J. J., Cosio-Lima, L. M., and Reynolds, K. L. (2015) ‘Efficacy of functional movement screening for predicting injuries in coast guard cadets’,  The Journal of Strength and Conditioning Research , 29 (5), pp. 1157-1162.  EDUC 1028: E-learning.  Available at:  http://intranet.bir.ac.uk  (Accessed: 25 June 2015).

Lucas, G. (2004)  The wonders of the Universe.  2nd edn. Edited by Frederick Jones, James Smith and Tony Bradley. London: Smiths.

Medicine in old age  (1985) 2nd edn. London: British Medical Association.

‘Rush (band)’ (2015)  Wikipedia.  Available at  https://en.wikipedia.org/?title=Rush_(band)  (Accessed: 18 June 2015).

Example of a bibliography

Centres for Disease Control and Prevention (1994)  Epi Info  (Version 6) [Computer program]. Available at  http://www.cdcp.com/download.html  (Accessed: 23 June 2015).

Gregory, S. (1970)  English military intervention in the Dutch revolt.  B.A. Thesis. University of Birmingham. Available at:  http://findit.bham.ac.uk/  (Accessed: 18 June 2015).

Jones, B., (1997) Methods in tumour research.  National Agency for Tumour Research,  volume. 7.

Peart, N. (1976)  Something for Nothing.  Toronto: Toronto Sound Studios.

Rush (2015) [Bishopthorpe Social Club. 29 March].

The University of Birmingham (2010)  The University of Birmingham experience.  Available at:  https://www.youtube.com/watch?v=YLxV5L6IaFA  (Accessed: 18 June 2015).

Style notes

  • The date of publication always follows the author(s) name(s).
  • All authors’/editors’ names are given in the reference list (not matter how many there are).
  • If submitting a manuscript for publication, formatting conventions may be stipulated by the publisher. Always check with the publisher before submitting your work. 

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  • If in doubt, consult the  Cite Them Right Online  website.

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Alphabetizing

Q. In a bibliography where the title of an unsigned article is a date (“1939: The Beginning of the End”), does the bibliography begin with this entry, or is it alphabetized according to its spelled-out word?

A. It’s usual to file a title like that under the spelled-out version of the number, in this case, nineteen . However, in lists where many such titles begin with numbers, you might rather group them all in numerical order at the beginning. In rare instances you could post an important title at both locations or add a cross-reference directing the reader to the location of the full citation.

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How can I change the order of items in a bibligoraphy?

I have a Microsoft Word 2016 document to which I have added a bibliography section (References > Bibliography > Bibliography), currently in IEEE style (like me some square brackets!).

I have added 3 references to reports to this using the source Manager (References > Manage Sources). The references have the same author and year but slightly different titles, of the following format:

Same Title Part I Same Title Part II Same Title Part III

My problem being that they do not show in this sequential order but always in the order Part II, followed by III and then I.

If I use the Source Manager to remove the items from the Current List and then re-add them in the order that makes more sense from the Master List, this works... but only until I update the Bibliography again or add a new source... then it switches right back to the unsequential order. Grrr

How can I tell Word that I want bibliographic references to maintain a given order?

EDIT: I've found that the fact that I have a citation to one of the references is what causes the order to change. Basically I can add them to the bibliography in the order that I want and they stay that way until I add a citation to one of them. Then that reference gets moved to the top. This doesn't solve the problem though as some of these references will be cited and some will not, but I'd still like to order them my way.

I have tried the information from Bibliography in Microsoft Word 2010 but although some adjustment stopped the items from reordering it did not stop the related reference numbers from reordering (so I ended up with reference [2] at the start of the bibliography). So this did not work either.

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Community's user avatar

  • Do you have a lot of Bibliographic references? In addition to what @cnread has stated, my approach to it is to add numbering to Author (if there is) or Title/Name of Webpage. This will force Word to render it in order. –  XPMai Feb 15, 2019 at 8:16

2 Answers 2

It sounds as though you're simply running up against Word's internal rules for IEEE style, according to which the bibliography (or, more accurately, 'References' list) must be arranged in the order of citation. Properly speaking, if you don't want it arranged that way, you should select a style other than IEEE, even if that means losing the brackets you like.

Still, if you want to create your own non-standard version of IEEE style, I think your only option is the one you're already using: wait until the doc is done, update the bibliography one last time, and then manually arrange the entries. Then, if you ever update the document and add other sources, you'll have to do this all over again. Unlike, say, TOC fields, BIBLIOGRAPHY (and CITATION) fields don't even have any option/switches that can be manually set; so obviously Word considers the format for these to be fixed.

cnread's user avatar

  • 1 Would you know which style might preserve ordering? I've tried a bunch of the default ones with no luck. I could add more but a pointer could help :) –  Toby Oct 28, 2016 at 9:48
  • 1 Oh, gosh, I'm not really an expert on bibliography styles; but I think most of them sort first by author last name. If the author's the same, the secondary sort is by year of publication, at least for common formats such as Chicago and APA. So, if the 3 parts of your series were published in different years, this will be a de facto sort by title. If the author and publication year are the same, though, I think one usually designates the year as, e.g., 1984, 1984a, and 1984b for these styles. So this is one way you could force your 3 parts to be listed in order. –  cnread Oct 28, 2016 at 17:06

One pretty nasty solution is to insert citation to your source in order that you want them to appear at the end. You incert them at the beggining of your document and you apply a "masked" format to that text.

LeLamaMalicieux's user avatar

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how to do a bibliography in alphabetical order

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How to Alphabetize in Google Docs: 4 Simple Methods

Last Updated: December 23, 2023 Fact Checked

This article was written by Luigi Oppido and by wikiHow staff writer, Megaera Lorenz, PhD . Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 668,646 times.

Whether you want to organize all your docs in alphabetical order or sort a list of data within a document, alphabetizing in Google Docs is pretty simple. In this article, we’ll talk you through the best ways to alphabetize in Google Docs and Google Sheets, using both the web-based versions and the Android or iOS apps.

Things You Should Know

  • Sort your docs by Title or Name in the main Google Docs menu to alphabetize them.
  • To alphabetize data in a regular Google Doc, you’ll need to install an add-on such as Doc Tools or Sorted Paragraphs.
  • Use the Sort function in Google Sheets to alphabetize the data in a selected column.

Sorting Your Documents by Title

Step 1 Open Google Docs.

  • The default sorting option is Last opened by me .

Step 3 Select Title or Name from the dropdown menu.

Alphabetizing Text within a Doc

Step 1 Open your document...

  • Some add-ons are available in the Google Docs app for Android. [1] X Research source However, it’s a much more limited selection than what’s available for the web version.

Step 2 Click on the Extensions menu.

  • Click the add-on in the search results.
  • Click the blue Install button.
  • Select Continue to confirm that you want to install the add-on in Google Docs.
  • Choose your Google account in the Sign in window that pops up.
  • Click Allow to allow the add-on to access your account.
  • A confirmation window will pop up once the add-on is successfully installed. Click Done .

Step 6 Select the text you want to alphabetize.

  • For example, if you write a sentence and select it, the add-on will not rearrange the words in alphabetical order. You’d have to put each word on a separate line.
  • You can also sort paragraphs alphabetically by the first word in each paragraph.

Step 7 Choose your add-on from the Extensions menu.

  • If you’re using the Doc Tools add-on, select Sort the selection ascending to put the text in alphabetical order. Choose Sort the selection descending to put it in reverse alphabetical order.
  • In the Sorted Paragraphs add-on, choose Sort A to Z for alphabetical order and Sort Z to A for reverse alphabetical order.

Sorting Data Alphabetically in Google Sheets (Desktop)

Step 1 Open your spreadsheet in Google Sheets.

  • While you can also select data in rows instead of columns, Google Docs doesn’t allow you to sort alphabetically across rows. The sorting is column-based.

Step 3 Click Data.

  • Using this option will only sort the data in the first column. The order of the data in the adjacent columns will stay the same.
  • Choose Sort range by column [letter] (Z-A) for reverse alphabetical order.

Step 6 Use Advanced range sorting options to sort multiple columns.

  • Check the box next to Data has header row if your columns have titles. This will prevent the titles from being sorted with the rest of the data.
  • Select the column you want to sort first from the Sort by drop-down menu, then select the sorting order ( A-Z or Z-A ).
  • Click Add another sort column to add the next column in your range that you’d like to sort, and select the sorting order you want for that column.
  • Click Sort to apply the changes.

Step 7 Select Sort sheet to sort the whole sheet based on a selected column.

  • Select the column you want to sort alphabetically.
  • Open the Data menu and select Sort sheet .
  • Choose the sorting order you want. For example, for alphabetical order, select Sort sheet by column A (A-Z) . You can also sort in reverse alphabetical order.

Sorting Data Alphabetically in Google Sheets (Mobile)

Step 1 Open your sheet in the Google Sheets app.

  • When you alphabetize a column in the Google Sheets app, the data in the adjacent columns will also be reordered so that your original rows are preserved. For instance, if you alphabetize a list of names in column A, the list of dates in column B will be reordered so they stay with the original names.

Step 2 Tap a column letter to select a column.

Community Q&A

Community Answer

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Group and Outline Excel Data

  • ↑ https://support.google.com/docs/answer/2942256
  • ↑ https://support.google.com/docs/answer/3540681?hl=en&co=GENIE.Platform%3DDesktop&oco=0
  • ↑ https://edu.gcfglobal.org/en/googlespreadsheets/sorting-and-filtering-data/1/
  • ↑ https://support.google.com/docs/answer/3540681?hl=en&co=GENIE.Platform%3DAndroid&oco=0
  • ↑ https://support.google.com/docs/answer/3540681?hl=en&co=GENIE.Platform%3DiOS&oco=0

About This Article

Luigi Oppido

1. Open a document in Google Docs. 2. Click Add-ons , then click Get add-ons... . 3. Search for the "Sorted Paragraphs" add-on, then add the add-on to your Google Account. 4. Select the content you want to alphabetize. 5. Click Add-ons , select Sorted Paragraphs , and click Sort A to Z . Did this summary help you? Yes No

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  1. Annotated Bibliography Alphabetical Order Apa

    how to do a bibliography in alphabetical order

  2. How to write an annotated bibliography step-by-step with examples

    how to do a bibliography in alphabetical order

  3. Putting APA References in Alphabetical Order

    how to do a bibliography in alphabetical order

  4. How to Alphabetize a Bibliography: 14 Steps (with Pictures)

    how to do a bibliography in alphabetical order

  5. Learn All about Annotated Bibliography for Books Writing

    how to do a bibliography in alphabetical order

  6. Putting APA References in Alphabetical Order

    how to do a bibliography in alphabetical order

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  1. bibliography 😊😊

  2. How to write bibliography

  3. || bibliography for project || #project #bibliography #shorts #assignment

  4. Easy way of writing bibliography for project (Part 3) #bibliography #art

  5. how to write bibliography in Punjabi

  6. كيفية كتابة المراجع باستخدام الوورد، references citation and bibliography in word

COMMENTS

  1. How to Alphabetize a Bibliography: 14 Steps (with Pictures)

    1 Go letter by letter. The first letter indicates where it goes generally in your bibliography. For instance, in "Smith," "S" tells you it goes with the "S"s. Once you get to the "S"s, though, you need to know where "Smith" goes among the other "S"s, so you move on to the next letter, "M."

  2. How can I quickly and easily alphabetize my References list in Word?

    Answer Select all of the references on your page (do not select the heading on the page: References) On the Home tab, in the Paragraph group, click the Sort icon. In the Sort Text dialog box, under Sort by, click Paragraphs and Text, and then click either Ascending. Topics APA Reading and Writing Last Updated Jun 30, 2020 Views 368768

  3. Putting APA References in Alphabetical Order

    When it comes to putting the APA reference list in alphabetical order, the first place to look is the author's surname. The author's surname is first, followed by their initials. Alphabetize the reference list letter-by-letter. Author Surname Example: Ring, A. A. Ring, J. Ringing, A. B. Note: Nothing precedes something.

  4. Ordering works on the APA reference page

    An APA Style reference page is ordered alphabetically by the first element in the reference entry, usually the first author's last name. Smith, B. H. precedes Thompson, A. G. In more complex situations, this basic guideline may not be enough. That's probably why you're here, right?

  5. Creating an MLA Bibliography

    Center the title. The top should look like this: Only center the Works Cited title; all citations should be left-justified. Double-space citations.

  6. Creating a Chicago Style Bibliography

    Revised on December 5, 2022. A Chicago style bibliography lists the sources cited in your text. Each bibliography entry begins with the author's name and the title of the source, followed by relevant publication details. The bibliography is alphabetized by authors' last names.

  7. How to Put MLA Works Cited in Alphabetical Order

    Place three hyphens (—) in place of the author's name in the second and subsequent entries, followed by a period. Use the title to alphabetize works by the same author.

  8. APA Annotated Bibliography Format

    To create an annotated APA bibliography, follow the below recommendations: Order your reference entries in alphabetical order similar to how you would order entries in the reference list. If you want to add an annotation to an entry, add it as a new paragraph below the reference entry. The entire annotation is indented 0.5 inches from the left ...

  9. How to Write a Bibliography in APA and MLA styles With Examples

    List the sources in alphabetical order using the author's last name. If a source has more than one author, alphabetize using the first one. If an author is unknown, alphabetize that source using the title instead. Examples of Bibliography Formats

  10. Harvard Style Bibliography

    Table of contents Formatting a Harvard style bibliography Harvard reference examples Referencing sources with multiple authors Referencing sources with missing information Frequently asked questions about Harvard bibliographies Formatting a Harvard style bibliography Sources are alphabetised by author last name.

  11. The Writing Center

    For each source, provide the bibliographic citation (the citation as it would appear in a Works Cited or References page) in your chosen citation style. Note: Always check with your professor to see exactly what they want included in your annotations. Also, check with your professor on the length of each annotation. Always get specific guidelines.

  12. How to Write a Bibliography, With Examples

    Write with Grammarly What is the purpose of a bibliography? A bibliography is the list of sources a work's author used to create the work. It accompanies just about every type of academic writing, like essays, research papers, and reports.

  13. APA Style 6th Edition Blog: How to Alphabetize a Number

    How to Alphabetize a Number. If a reference list entry begins with a number (as might be the case for a reference with no author ), you should alphabetize the entry in the reference list as though the number were spelled out. So in the following example, the reference that begins with 50 would be alphabetized as though 50 were written fifty.

  14. Alphabetizer: Sort List & Bibliography in Alphabetical Order

    Tools Alphabetizer: Online Alphabetical Order Sorter for Reference Lists Alphabetizer: Online Alphabetical Order Sorter for Reference Lists Do you need a list alphabetizer? We know that students often write their papers in a hurry when every minute counts. So, we offer you this free alphabetical order generator!

  15. Creating Bibliographies and Citations

    Zotero offers a convenient drag-and-drop, or Quick Copy, method of creating a bibliography from items in your library. Simply select an item from your library in the middle column, and then drag it to a text box or word processor document. These items will appear as a bibliographic citation arranged in alphabetical order.

  16. Harvard: reference list and bibliography

    In the Harvard (author-date) System the list of references is arranged alphabetically by author's surname, year (and letter, if necessary) and is placed at the end of the work. A reference list is the detailed list of references that are cited in your work.

  17. FAQ Item

    In a bibliography where the title of an unsigned article is a date ("1939: The Beginning of the End"), does the bibliography begin with this entry, or is it alphabetized according to its spelled-out word? A. It's usual to file a title like that under the spelled-out version of the number, in this case, nineteen. However, in lists where ...

  18. How should 'van'-names be ordered in a bibliography?

    Here's what it says about 'van': If the person is Dutch, "van Beukering" should be sorted under B. If he or she is Belgian, sort it under V (but note the small print that says Belgian libraries aren't consistent across the country) If they're from the US, sort it under V.

  19. How can I change the order of items in a bibligoraphy?

    1. One pretty nasty solution is to insert citation to your source in order that you want them to appear at the end. You incert them at the beggining of your document and you apply a "masked" format to that text. Share. Improve this answer.

  20. Bibtex style help

    Sorting of references is a job for the bibliography style file .bst.The bibliography style you are using cj.bst is set-up to not sort the references, or rather to print them in the order they are cited.\nocite{*} then gives the order they are listed in the bib file. Reading the file cj.bst you can see that it has been generated by the makebst utility of custom-bib, plus a final bit of hand ...

  21. 4 Easy Ways to Alphabetize in Google Docs

    Click or tap the Sort Options menu button. In the web version of Google Docs, look for an AZ button on the top right side of the screen, just below the Template Gallery and above the list of Recent documents.In the mobile app, look for a dropdown menu with a ↓ down arrow next to it on the top left of the list of documents. Tap this button to see your sorting options.

  22. Alphabetizer: Sort List & Bibliography in Alphabetical Order / Sort a

    We created a bibliography alphabetical order sorter for anyone who struggles with academic assignments or works with copy. Use you tool even previously launching research or as a part of your students paper. It bequeath be ampere million times you will need to put bibliography in alphabetical order, clean the data, manage more links, or add ...