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How to Write the Perfect Data Entry Cover Letter? (Expert Tips & Samples)
Data entry jobs are becoming essential for every business due to the growing need for precise and well-organized data. These jobs involve typing information into a spreadsheet as well as formatting large data sets to draw an analysis for a business. If you are interested in applying for this job in this competitive field, you may be wondering what steps to take to make your job application unique.
One of the most important steps is to craft an impressive cover letter. To help you make your data entry cover letter stand out, we have developed this guide to give you all the necessary information about making a cover letter including cover letter samples and tips.
Table of Contents
Top 5 Sample Cover Letters for Data Entry Job
Writing the perfect cover letter for your data entry position can increase your chances of getting a role easily. Here are five cover letter examples for data entry tailored for different data entry job roles:
1. Sample Cover Letter For Data Entry Jobs Without Experience
Here is a sample cover letter for a candidate looking for a data entry job without prior work experience.
2. Sample Cover Letter for Data Entry Clerk
Here’s a data entry cover letter sample for the position of data entry clerk.
3. Cover Letter For a Data Entry Clerk With No Experience
Here’s an example of a cover letter for a data entry specialist position.
4. Data Entry Operator Cover Letter Example
Here’s an example of a cover letter for a Data Entry Operator position.
5. Data Entry Specialist Cover Letter Example
How to format a cover letter for a data entry job.
Here’s a guideline to format the different sections of a data entry cover letter:
1. Salutation
The salutation in a cover letter is the first thing that the person hiring will see. It sets the tone for your whole letter and allows you to make a good impression right from the start. The purpose of the greeting is to address the reader with respect and professionalism.
Use ‘Dear [Mr./Ms. Name],’ or ‘Hello [Mr./Ms. Name]’.
2. Opening Paragraph or Introduction
The opening paragraph of the cover letter is where you make a strong first impression on the employer. It introduces who you are and gives a glimpse into your qualifications for the data entry position. This part needs to be engaging and relevant, as it determines whether the employer will continue reading or not.
3. Body of the Letter
Your cover letter should have at least one or two paragraphs where you can explain how your skills and experiences make you a good candidate for the job. You can give specific examples of tasks or achievements from previous roles to show why you are qualified.
4. Concluding Paragraph
In the last part of your cover letter, you should thank the reader for their time and show appreciation. You can also mention how they can reach out to you if they want to interview you or have more questions about what you applied for.
Meanwhile, you can start preparing some data entry interview questions and answers while you wait for an interview call.
Data Entry Cover Letter Tips
When crafting a cover letter for a data entry position, here are some tips to consider.
1. Read And Understand the Job Description
Before you write your cover letter, take the time to carefully read and understand the job description for the positions you are interested in. It is important to create separate cover letters that are tailored specifically to each role because this allows you to personalize your content according to what each job requires.
2. Organize Details and Craft an Outline of the Cover Letter
The outline of the cover letter should include an introduction, main body paragraphs, and a conclusion. After reading the job description, brainstorm all of the relevant details you want to include in your cover letter. Prioritize the most important details and organize them as you draft the cover letter.
- In the introduction, briefly mention the position you are applying for and why you are interested in it.
- In the main body paragraphs, highlight your skills, experiences, and educational qualifications that make you a strong candidate.
- In the concluding paragraph, express your appreciation and enthusiasm for the position.
3. Write A Draft
Start by writing a rough version of your letter using sentences that explain your thoughts. Use the outline you made to help structure this draft. Get all the important details down on paper and leave out any extra information that isn’t important. Having a complete first draft will make it easier for you to revise and improve the cover letter later. So take the time to organize and clarify what you want to say before making final edits.
5. Use an Elevator Pitch for Your Introduction
To create a successful data entry cover letter, start with a strong introduction that grabs attention- like an elevator pitch. Use words from the job description to show you are the perfect fit for the position. Show your enthusiasm for both the role and the company in just one sentence.
6. Highlight Your Suitability for the Role Through Your Accomplishments
Highlight your achievements to demonstrate why you are a perfect fit for the job. In one concise paragraph, share stories about specific accomplishments that can be measured and mention the skills you utilized to achieve them (such as using certain software or demonstrating analytical abilities). Explain how your past experiences will benefit you in performing well in this particular role.
7. Check for Mistakes & Edit
It is important to proofread the draft. Make sure you make it shorter and easier for the person who will read it. Remove the information that does not align with the job application, and carefully add more information where needed. Also, check carefully for spelling or grammar errors so everything looks professional.
Crafting an impressive data entry cover letter requires tailoring it to each job application, highlighting relevant skills, and grasping the employer’s requirements. This blog provides practical tips and examples to help you create strong cover letters that can impress employers and land you a data entry job role, with or without any experience.
Which tip in the cover letter stood out to you or would help improve how you write a data entry cover letter? Share your thoughts in the comments below. Also, learn tips for writing a resume using the best resume formats .
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Shailja Kaushik has been an Editor with Internshala since March 2023. She loves creative writing and experimenting with different forms of writing. She has explored different genres by working with journals and radio stations. She has also published her poems and nano tales in various anthologies. She graduated at the top of her class with Bachelor's in English and recently completed her Master's in English from the University of Delhi. Her experiments with writing continue on her literary blog.
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5 Data Entry Cover Letter Examples
Data Entry professionals excel at meticulously inputting, updating, and managing information, turning chaotic data into organized records. Similarly, your cover letter is your chance to transform your diverse skills, experiences, and achievements into a structured narrative that captures a recruiter's attention. In this guide, we'll delve into the best cover letter examples for Data Entry roles, helping you to craft a compelling story that stands out in the job market.
Cover Letter Examples
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The best way to start a Data Entry cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the data entry position. Briefly mention your relevant experience, skills, or achievements that make you a suitable candidate for the job. For example, "Dear [Hiring Manager's Name], I am excited to apply for the Data Entry position at [Company's Name]. With my 3 years of experience in data management and proven accuracy in high-volume environments, I am confident I can contribute effectively to your team." This approach is professional and immediately highlights your qualifications.
Data Entry professionals should end a cover letter by summarizing their interest in the position and their qualifications. They should reiterate their enthusiasm for the role and how their skills and experiences align with the job requirements. A polite, professional closing such as "Thank you for considering my application" or "I look forward to the possibility of discussing this opportunity further" is appropriate. They should then sign off with a professional closing like "Sincerely" or "Best regards," followed by their full name. It's also important to include contact information, such as email and phone number, for easy reference. This ending leaves a positive impression, shows gratitude for the reader's time, and expresses eagerness for further engagement.
A Data Entry cover letter should ideally be about one page long. This is because hiring managers often have to go through numerous applications and a concise, well-written cover letter can effectively communicate your skills and experiences without taking up too much of their time. The cover letter should be direct and to the point, highlighting your data entry skills, experiences, and why you would be a good fit for the position. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume.
Writing a cover letter with no experience as a Data Entry can seem challenging, but it's all about showcasing your relevant skills, enthusiasm, and potential to learn quickly. Here's how you can approach it: 1. **Start with a strong introduction:** Begin your cover letter by introducing yourself and stating the position you're applying for. Mention where you found the job posting and if you have any mutual connections with the company. 2. **Highlight relevant skills:** Even if you don't have direct experience in data entry, you might have other skills that are relevant. For example, if you have experience with Microsoft Office, attention to detail, fast typing speed, or the ability to work under pressure, these are all worth mentioning. 3. **Showcase your educational background:** If you have any educational background in IT, business, or any related field, make sure to mention it. Even if your degree isn't directly related, you can highlight any relevant coursework or projects. 4. **Emphasize your willingness to learn:** Employers understand that everyone has to start somewhere. Show your enthusiasm for the role and your eagerness to learn. You can mention how you're planning to improve your skills, such as taking online courses or practicing typing speed. 5. **Provide examples:** Give examples of when you've used relevant skills in the past. This could be during your studies, volunteer work, or any other projects. 6. **End with a strong conclusion:** Reiterate your interest in the role and the company, and express your eagerness to contribute and grow with the company. Remember, your cover letter should not just repeat your resume, but provide a deeper insight into who you are and why you are a good fit for the role. Proofread your letter for any errors before sending it, as accuracy is crucial in data entry jobs.
Related Cover Letters for Data Entrys
Administrative assistant cover letter.
Executive Assistant Cover Letter
Office Administrator Cover Letter
Receptionist Cover Letter
Virtual Assistant Cover Letter
Secretary Cover Letter
Data Entry Cover Letter
Data Entry Specialist Cover Letter
Data entry clerk cover letter, data entry operator cover letter, entry level data entry cover letter, related resumes for data entrys, data entry resume example.
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Sample Cover letter and how to write a job application cover letters
Last updated on: January 12, 2021 by Doris Makori 17 Comments
Sample cover letter and writing guide: Whether you are out searching for a job or is about to graduate, a cover letter is an important document in job seeking. Therefore, there is need for you to know how to write the best cover letter for that dream job to gain higher chances of being invited for interviews. Here is how to write a simple and good job application cover letter:
NOTE for Census: You can download a well written letter meant specifically for census enumerator job application from this page: census en umerators cover letter ( link removed ).
Guide on how to write a cover letter
- Start your cover letter by clearly indicating your name and address. In the current times phone numbers and email addresses are more valuable than postal addresses. Remember to indicate the date right after your details.
- On the left side of your cover letter indicate the name of the receiver of your cover letter. In most cases it is the Human resources department but then sometimes companies offer different addresses, pay attention.
- Provide the proper salutation and since most of the time you might not know who will be reading your letter use the common “Dear Sir/Madam” phrase.
- The subject line of your letter should clearly indicate the position applied for, if the company provided a unique job code in their advertisement, be sure to use it.
- In your first paragraph illustrate the reason for writing and why you feel you are the correct match.
- The second paragraph of your cover letter should be based on convincing the reader as to why they should hire you by giving a more detailed description of your job matching skills.
- Conclude your cover letter by indicating your availability on short notice for an interview. Remember to thank the receiver for their time.
- Wrap up your cover letter with your full names and a signature.
Sample Cover letter Templates
Elvis M. Nyakang’I,
P.O Box 45722-00100,
17th Jan 2018,
Kyote Internet Group Limited
Dear Sir/Madam,
REF : Application For Social Media Executive
I am writing to apply for the position of Social Media Executive, which was advertised in indeed.com .
The opportunity presented is very suit for me, and I believe that my strong technical experience, passion for the work, team player skills and education will make me a very competitive candidate for the position.
I graduated from Moi University with a Bachelor of Arts degree in Linguistic Media and Communication.
I have worked as a content editor, Video Editor, Social Media Manager and Photographer for National Geographic (NatGeo), KTN and EDU TV which has helped me gain a deep understanding of content development, web analytics and web rankings techniques (alexa, Google analytics, Webmaster, SEO, Social Media) among others.
I have also trained as a Photographer and received a certificate of exemplary performance from National Geographical a world leader in geography, cartography and exploration .
Other key strengths that I possess have been listed in my CV.
I am available for interview at any time. I can be contacted most easily on mobile phone number +25472000000341. I will be happy if my application is considered fairly.
I look forward to hearing from you.
Yours sincerely
Elvis Nyakang’i
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15 Data Entry Clerk Cover Letters That Will Get Hired (NOW)
Are you are looking to write a cover letter for Data Entry Clerk jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.
Cover letters are a crucial part of the job search process because they give employers an idea of our work experience and what we can bring to their company. Experiences that you have had in volunteer positions, internships, or past jobs can help employers see your skill set and how it would be a good fit for their company. A well-written cover letter can increase your chances by as much as 10% of getting called for an interview.
Here are 15 amazing Data Entry Clerk cover letters that are professionally written and will help you stand out and get that job!
Data Entry Clerk Cover Letters
Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.
Data Entry Clerk Sample 1
I am interested in the Data Entry position and look forward to hearing from you soon. I am a recent college graduate with a degree in Business Administration and extensive data entry experience. My knowledge would be an asset to your company and I am confident that I would be a valuable addition to your team.
Data Entry Clerk Sample 2
Dear hiring manager, I am excited about the opportunity to work as a Data Entry Clerk at ABC Company. Please find my resume attached for your review. My experience in data entry and customer service would be an excellent fit for this position. I am available Monday-Friday, 9AM-5PM. Thank you for taking the time to review my application, and I look forward to hearing from you soon.
Data Entry Clerk Sample 3
Dear Sir or Madam,
My name is Tanya Peterson, and I am very interested in the Data Entry Clerk position you have available. I believe this would be a perfect fit for me as I have many years of data entry experience and would love to earn an income while working from home! I am currently pursuing a degree in computer science so it will be easy for me to learn all the technical skills necessary for this position. I believe my attention to detail and reliability would make me an excellent candidate for this job.
Data Entry Clerk Sample 4
My name is Brittany Burdett. I am currently a Data Entry Clerk for an engineering firm in the Midwest United States. I have strong analytical skills and am detail-oriented, which are both crucial attributes to success in this industry.
I recently graduated from University of Michigan with a Master’s degree in Engineering Management and would love to bring my skillset to your firm. I hope you will consider me for the Data Entry Clerk position on your team!
Data Entry Clerk Sample 5
I am writing to inquire about the Data Entry Clerk position advertised on your website. I would like to set up a time to come in for an interview.
As the Data Entry Clerk, you will be responsible for entering data into databases, performing calculations and financial analysis, and updating spreadsheets. It is important that you have excellent written and oral communications skills as well as proficient knowledge of Microsoft Excel, Word, Outlook Express or other email program. I believe my skillset qualifies me for this position because of my familiarity with Microsoft Office products and my work experience at ABC Company where I was responsible for all data entry tasks.
If you are interested in interviewing me please contact me by phone or email so we can set up
Data Entry Clerk Sample 6
I am a recent graduate from ____, and I am interested in learning more about your Data Entry Clerk position. I would like to send you my resume and cover letter for your consideration.
I graduated with a degree in ____ and have experience as a Data Entry Clerk, working for both large and small firms over the past few years. My duties included data entry, creating spreadsheets, performing data analysis, etc. These experiences have helped me learn about organizational concerns such as prioritizing tasks to ensure deadlines are met and balancing different priorities within an organization. Furthermore, my background has given me experience using office software such as Microsoft Excel and Word to complete data-related projects; this has allowed me to work independently on projects that require
Data Entry Clerk Sample 7
Dear Hiring Manager, I am writing to inquire about the Data Entry Clerk position at your company. I am a recent college graduate and want to start my career in data entry. I have a lot of experience in Excel and strong organizational skills that would be great assets for your company. Please let me know if you need more information or would like me to come in for an interview. Thank you for considering my application!
Yours Truly, ____________
Data Entry Clerk Sample 8
I am writing to provide you with my resume for the Data Entry Clerk position posted on Indeed.com. I have more than 8 years of experience working in data entry and excel, and I feel that this is an excellent opportunity for me to grow my skills as a Data Entry Clerk.
My qualifications match your description exactly, and I would be a perfect fit for your company! I hope you will contact me soon so we can discuss the position further.
Data Entry Clerk Sample 9
Dear Michael, I am writing to apply for the Data Entry Clerk position you advertised on LinkedIn. My skills and experience make me a perfect fit for this role. I am proficient in Microsoft Office and can type at 40 words per minute. I also have experience processing orders and maintaining databases. My resume is enclosed for your review, and I am available to answer any of your questions by phone or email. Please feel free to contact me so we can set up an interview time that works with both of our schedules. Thank you for considering me as a candidate!
Data Entry Clerk Sample 10
As a data entry clerk, I have had the opportunity to work with an assortment of software. I am proficient in MS Office, Excel, and QuickBooks. I have excellent typing skills at 80 words per minute on an error-free basis, and my attention to detail is second to none.
Data Entry Clerk Sample 11
Hi, My name is Carmen and I am a recent college graduate with a strong work ethic and 3+ years of data entry experience. I would like to apply for the Data Entry Clerk position at your company. With my skills and abilities, I believe that my skillsets will contribute to your team’s success!
Data Entry Clerk Sample 12
I believe I am a qualified candidate for the Data Entry Clerk position because of my background in customer service and data entry. As a Data Entry Clerk, I would be responsible for keying in data into the computer and maintaining files. These tasks require excellent organizational skills, attention to detail, and an ability to work quickly without sacrificing accuracy. Furthermore, I am proficient in Microsoft Office Suite programs sucha as Word and Excel which is essential for this position.
Data Entry Clerk Sample 13
I am applying for the open Data Entry Clerk position. I have time for this position because my current contract with your company is ending soon. My duties at my previous job were to enter data into a database in order to meet deadlines, which I found rather easy to do, and was done successfully in a timely manner. I would like this opportunity to work with your company again because i find data entry very interesting and think that it would be fine if given another chance. Furthermore, I am available at anytime you need me and will be willing to start immediately if needed.
I am writing in regards to the Data Entry Clerk job that you are hiring for.
Data Entry Clerk Sample 14
I am a recent graduate with a degree in _______ from ______ with a GPA of _____. I am looking for an entry-level data clerk position that would allow me to hone my skills as well as learn the field from the ground up. In pursuit of this goal, my current skills include proficiency with Word, Excel, and PowerPoint as well as proficiency in typing at 80 words per minute. I have been told by those close to me that I have a knack for organization and this has been evident in my past positions where I organized both physical and digital records for firms across the Midwest. With my dedication and skill set, these are some of the duties you can expect me to take on:
Organizing records Completing
Data Entry Clerk Sample 15
Dear ___________,
I am writing to inquire about your Data Entry Clerk openings. As a recent graduate with a Bachelor’s degree in Information Systems, I have three years of experience in data entry. Additionally, I have an excellent track record of providing accurate results while abiding by company policies and procedures. I am confident that my skills make me the perfect candidate for this position. If you are still hiring for this position, please contact me at __________. Thank you very much for your time and consideration!
Recruiters and hiring managers receive hundreds of applications for each job opening.
Use the above professionally written Data Entry Clerk cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.
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3 Data Entry Cover Letter Examples Designed for 2024
- Data Entry Cover Letter
- Data Entry Clerk Cover Letter
- Entry-Level Data Entry Clerk Cover Letter
- Write Your Data Entry Cover Letter
Simply put, you transform paper to pixels—you enter clerical information into databases to make important data cleaner, safer, and more accessible for others. You handle everything from creating spreadsheets and documentstto checking them against source documents for errors.
But how do you write a cover letter that’s concise, accurate, high-quality, and complements your data entry resume ? What information should you include to demonstrate your strengths?
It’s easier than it seems. We’ve guided tons of people in data entry to their dream jobs and put together three data entry cover letter examples for you to use. You can further enhance your application with our free cover letter generator to make a formidable submission.
Data Entry Cover Letter Example
USE THIS TEMPLATE
Microsoft Word
Google Docs
Block Format
Copy this text for your data entry cover letter!
123 Fictional Avenue Charlotte, NC 33326 (123) 456-7890
July 30, 2023
Mia Wilson Bank of America 123 Fictional Lane Charlotte, NC
Dear Ms. Wilson:
Bank of America has always been the reputable institution I turn to for my personal banking needs. Holding a solid background in database management, data cleaning/formatting, and more, I am well-prepared to contribute positively to your data processing systems.
During my three years as a data entry clerk at Aerotek, I successfully transformed six distinct data sources into a unified database system, ultimately improving accessibility and expediting data retrieval by 17%. In addition, implementing OCR (optical color resolutions) solutions for digitizing physical documents reduced manual entry errors by 29% and increased overall productivity by 18%.
I was also part of a seven-member team responsible for data cleaning and formatting for numerous clients. Our meticulous efforts led to a significant improvement in data quality. In one notable instance, our implementations reduced processing errors by 12% for a healthcare client, saving an estimated $92K annually.
I am confident in my ability to contribute meaningfully to the data management needs of Bank of America and enhance its robust system while helping maintain its competitive edge. Feel free to connect with me to learn more about how my skills, experience, and enthusiasm align with your organization’s needs and culture. Thank you for considering my application.
Svetlana Petrov
Enclosures: Resume Application 2 letters of recommendation Typing speed test results
Why this cover letter works
- Strike a chord further with the recruiter with real, quantified impacts of skills that matter for the role you’re eyeing.
Level up your cover letter game
Relax! We’ll do the heavy lifiting to write your cover letter in seconds.
Data Entry Clerk Cover Letter Example
Copy this text for your data entry clerk cover letter!
123 Fictional Avenue Denton, TX 75065 (123) 456-7890
Andre Sokolov Peterbilt Store 123 Fictional Avenue Denton, TX 75065
Dear Ms. Sokolov:
While completing my degree, I had the opportunity to intern in a fast-paced, technological-focused environment where I was able to develop strong skills in Optical Character Recognition (OCR), data backup and recovery, and data migration. This experience, complemented by my affinity for precision and my passion for efficient data management, led me to aspire for a role that could combine these elements. Therefore, I am excited to present my application for the data entry clerk position at The Peterbilt Store.
My three-year tenure at DATCU allowed me to work with vast amounts of datasets. I played a crucial role in using OCR to digitize and back up approximately 37% of the company’s physical data, which improved efficiency by 19% and cut costs by 12%. My responsibilities extended to maintaining data integrity during a company-wide migration project, during which I successfully avoided any loss or corruption of data.
During my time as a volunteer at the local community center, I had the responsibility of managing their member database. A consistent data backup and recovery plan was crucial to safeguard valuable information. This action led to a 94% reduction in data loss incidents over six months, an achievement well-received by management.
Peterbilt Store’s strong track record, coupled with your impressive accolades, such as Peterbilt North American Dealer of the Year multiple times, is impressive. I am enthused at the prospect of my meticulous attention to detail and proven ability to manage massive databases adding value to an organization known for its high-quality service and commitment to excellence.
I look forward to discussing how I can support The Peterbilt Store in maintaining its reputation as a respected dealer in the transportation industry. Thank you for considering my application.
Pierre Durand
- Take it a notch higher by emphasizing the impact your data prowess generated in previous roles, then slip in a gentle reminder of your potential employer’s hall of fame (think awards and recognition).
Entry-Level Data Entry Clerk Cover Letter Example
Copy this text for your entry-level data entry clerk cover letter!
123 Fictional Avenue Boston, MA 33326 (123) 456-7890
Dear Ms. Taylor:
An enthusiastic and driven individual, I am eager to contribute to the growth and success of Boston Properties as an entry-level data entry clerk. My talents for organizational tasks and technical skills like file management empower me to deliver outputs that are more than just numbers—they offer insights and build efficiencies. All will prove invaluable in accurately managing the wealth of data associated with your company’s Class A office buildings portfolio.
In a recent internship at Trevor Wissink-Adams, I played an instrumental role in managing and maintaining the property database. Under my watch, the integrity of the data improved by 18%, while the turn-around time for report generation decreased by 26%. My skills in utilizing formulas and automating spreadsheet processes led to more efficient tracking and updating of relevant property details, ensuring up-to-date and accurate information for the agency’s use.
While volunteering with Red Door Real Estate, I successfully managed the organization’s property and tenant databases. My meticulousness in data validation ensured a 93% accuracy rate across the entire database, facilitating smoother operations and informed decision-making. Moreover, I leveraged my adeptness in file management to validate and verify hundreds of data entries daily, reducing the margin of error by 11%.
Energized by the scope of opportunity Boston Properties offers and driven by my passion for data, I am ready to contribute my detail-oriented approach and technical capabilities to your team. Furthermore, my eagerness to grow professionally will ensure that I continue to learn and make meaningful contributions to support the company’s status as one of the largest publicly traded office REITs. I would appreciate the opportunity to discuss how my skills can add value to your company. Thank you for considering my application.
Lucia De Luca
- And beyond the zeal? Competence in relevant technology, attention to detail, excellent communication skills, and proven proficiency in formulas and data handling should show in your entry-level data entry clerk cover letter.
Related cover letter examples
- Data engineer
- Data Analyst
- Data Scientist
- Administrative Assistant
- Entry Level
How to Formulate Your Data Entry Cover Letter
You don’t want your cover letter to be forgettable! One of the best ways to make recruiters and potential employers remember you is to tailor your cover letter to the specific job description —no one wants a letter that sounds like it was written for just anyone.
Look for whichever points the job description emphasizes the most, such as organizational skills or database overhauls. Think of times you’ve already demonstrated your alignment and success, and start writing.
Don’t focus on team-building skills if you’re applying for a role that’s more focused on software and technical tools. And make sure you aren’t repeating points from your resume!
Writing your intro and greeting
Open your cover letter with a professional greeting addressed to a specific person from the organization. Avoid generic terms like “Dear Sir/Madam”!
Your intro is your hook! What makes you so uniquely, irresistibly great at data entry? And how does that make you a great fit for the specific company job you’re applying for?
Get specific when you make your connection with the company. Visit their about page or mission statement to find their core values (like attention to detail or data integrity), and hone your intro to align with those.
Check out this example of a terrible opener—the greeting is informal and nothing’s specific! (What experience? Why are you a good employee? How do your skills benefit the company?)
Hi I’m Lucia,
I’d like to work for your company because I’m a good employee with professional experience. I can do spreadsheets and keep everything organized.
Here’s a high-quality opener with that formal, personalized greeting and immediate followup with job-specific skills that demonstrate value for the company. Not to mention the hook: What kinds of strategic insights?
Ah, that’s better!
Dear Ms. Taylor,
As a proactive and detail-oriented data entry clerk, I am eager to offer my strategic insights at Boston Properties to improve data flow and elevate your company’s success.
Writing your body text
Now that you’ve made a nice first impression with a personalized, attention-grabbing intro, it’s time to share some stories of how you’ve created success before. A data entry clerk should provide memorable examples of excellent data management with measurable results, like property database management with reduced report turnaround times.
Include metrics like error reduction percentages or improved ROIs that have benefited your previous employers: Quantifiable data backs up your claims to make you look more reliable and prepared.
Credentials help give your body paragraphs some added “zip,” too! If you have any additional certificates like a Certified Information Technology Professional (CITP), add it!
Here’s a good one:
During my time as volunteer at the local community center, I had the responsibility of managing their member database. A consistent data backup and recovery plan was crucial for safeguarding valuable information. This action led to a 94% reduction in data loss incidents over six months.
Closing off and signing your cover letter
Your closing paragraph is the perfect spot to sum up how your values and qualifications align with the company’s values! Mention a few specific skills or values that make you an unusually good fit for the job role to conclude your qualifying statements.
Don’t forget to include a call to action, too! Invite the recipient of the letter to ask you for more details about why you’re the ideal hire. Ask them to call you for additional qualifying info about how your data entry skills will benefit their company.
You’ll definitely want to thank the company for their consideration, but this can happen either during your closer paragraph or your signoff. When you sign your letter, always use your real name and highly professional language.
Here’s an example of all the stuff you should never do (informal, vague sentences, failure to provide examples of how skills relate to the company, and an unprofessional closure):
Wow (and not in a good way)!
I’m glad you looked at this letter. I think my skills are great for the job and I hope you call me to let me know when I start.
This next closing paragraph and signoff are way more put-together. The candidate mentions the company and states their intentions to uphold its vision. There’s also a polite thank-you for the reader’s time, plus a professional and sleek signoff.
Now that’s a winning closer!
I look forward to discussing how I can support the Peterbilt Store in maintaining its reputation as a respected dealer in the transportation industry. Thank you for considering my application.
Do your homework and find out who’s in charge of new hires at your dream company. It’s worth it! Whether you’re writing your cover letter to a hiring manager or a recruiter, they’re more likely to think of you as a good data entry clerk if you find and use their name.
Revisit the original job description and learn the company culture by studying the writing tone and analyzing which parts of the job role they emphasize most. You can find more info on what to reflect in your cover letter on the company website, too!
Mention other application materials like your resume, application, and any professional letters of recommendation in your cover letter under an “Enclosures” section. Unique qualifications like extra certifications also help.
Home / Cover Letter Examples / Data Entry Cover Letter Sample
Data Entry Cover Letter Sample and Advice from HR Pros
Do I need to write a cover letter? Are cover letters still important? These are some of the frequently asked questions by job applicants today. You may think that in 2022 recruiters no longer require candidates to accompany their resumes with a cover letter.
We are sorry to break it to you that a cover letter is still crucial to landing a job.
Here are some statistical facts that support the importance of cover letters:
- 56 percent of employers prefer that applicants attach a cover letter to their resumes.
- 49 percent of HR managers consider a cover letter key to boosting your chance of getting a job (another one being customizing your resume).
In this article, you’ll learn:
- how best to structure your data entry cover letter
- step-by-step guide on how to write a data entry cover letter
- useful tips for effective cover letter writing
What Does a Cover Letter Look Like?
A cover letter is an important document that most job offers require to accompany a resume. It tells your story in a way that you can't on a resume. Cover letters give the employer, recruiter, or hiring manager a clear idea of who you really are, what you have achieved, and what you can do.
Experts recommend that the cover letter should match your resume in terms of style and format. Consistency is key when working with cover letters and resumes since it makes it easier to correlate the two documents.
Worked on your resume yet? If not, get inspiration from our article: Data Entry Resume Sample and Tips from HR Pros
This data entry cover letter example is a good foundation for creating your own professional application.
The best format for a data entry cover letter should contain the following sections:
Cover letter header
Cover letter greeting/salutation, cover letter introduction.
- Main cover letter paragraph
Cover letter conclusion and sign off
In our data entry cover letter template, we show you how to design your cover letter so that it looks prominent and grabs the interviewer's attention.
Unless specifically asked not to, you are always expected to accompany your resume with a cover letter.
How to Format Your Cover Letter
Here’s a detailed description of what to include in each element of your cover letter:
Veronica Mars
Data Entry Specialist
(212)-432-3476
5746 Hemmington, New York, NY 10030
The header, which is at the top of your cover letter, should contain your contact details. Usually, you must indicate:
- Professional email address
- A link to your professional social media accounts like LinkedIn or GitHub
It’s always best to stick to the standard “Dear Hiring Manager” or “Dear Hiring Team” salutation. Some variations, such as "Greetings” or "Hello" may be acceptable. However, adopting a style that’s too casual can be risky.
Always try to find the name of the hiring manager and address them by name. Addressing the HR manager by name makes your cover letter feel more personal and shows them that you did your homework well (especially if they didn't provide their details).
The cover letter greeting or salutation part sets the tone for your letter. Therefore, find out the style of the company you're applying to and use their tone.
Dear, Mr. Dwayne
The depth of experience I can offer will contribute to your leading industry position. I'd love the opportunity to help take Megan Good Enterprises to the top of the field. I maintained 99 percent accuracy in transcribing and transferring various types of data into relevant data repositories. Having worked in a fast-paced environment, I'm used to performing under pressure and delivering results on time
The introduction – which is the first paragraph – should be a catchy opening statement that will push the interviewer to read the rest of the letter. Recruiters spend less than 10 seconds scanning a cover letter and will quickly toss yours away if they don’t find it compelling enough.
A strong and straight-to-the-point opening paragraph is essential here. So, mention:
- The position you're applying for
- Your experience summary and best achievements
- Your top skills
Whenever possible, use actual data to show what you accomplished in your previous employment. Remember, the cover letter is a short document. Therefore, be factual and avoid unnecessary details.
Mention the potential employer’s name in the opening paragraph. A personable introduction is more hooking than a generalized one. Start with something that will spark the hiring manager’s interest.
Main cover letter paragraph (body)
I coordinated and managed data entry for over 100 employees, who depended on my input. Therefore, there was no room for errors. I averaged a 99.9 percent accuracy, for which I was awarded "Star Employee” for 4 consecutive months.
Some of the achievements during my 7-year work history include:
- Identified and improved data entry methods that led to a 15 percent increase in productivity
- Entered 500+ records daily, improving work efficiency and accomplishing daily targets
- Worked with Quickbooks, Salesforce, Xero, and other software programs
I am a skilled MS Word and Excel expert with the ability to design and manipulate spreadsheets and add functions and macros to analyze data. My familiarity with data management systems and IT skills allows me to excel in all my duties. Besides data entry, I am proficient in typing correspondence, answering the phone, scanning, and printing documents, and offering general assistance around the office.
The body of your cover letter delves deep into your professional background. In 2-3 paragraphs, build a convincing case that shows you're the candidate more fit for the role. Start with your work experience in data entry or relevant experience (if you don’t have any work experience).
If you haven’t worked in any other company, mention internships or volunteer jobs, and the corresponding companies where you worked.
Like in the introduction, use figures and facts to show your achievements and accomplishments. You don’t need a college degree to work as a data entry specialist. But if you have one, indicate so in the cover letter.
Take our cover letter example. It demonstrates the abilities of the applicant, highlighting their achievements in their previous career. It also illustrates their top skills (which happen to be relevant to the data entry job).
Other points to mention here include:
- Why you’d want to work for the company
- What you find attractive about the company culture
- If you’ve worked in a similar position or industry
I would be interested in the opportunity for an interview to discuss how my data entry experience could add more value to your company.
The closing paragraph is where you wrap things up and add any points you missed in the body paragraph. Thank the hiring manager for their time and propose some kind of call to action.
Mention something about looking forward to hearing back from them, you're eager to discuss further how you can benefit the company, or how you can help the company with specific challenges.
Close your cover letter with a formal closing like “Sincerely”, “Best regards”, “Thank you” or similar phrases, followed by your full name.
Use the cover letter conclusion to politely request an interview, but without sounding needy. The cover letter already justifies why you want the job and shows that you qualify. Now you want to trigger a response from the recruiter.
It's advisable to repeat your basic information, such as the phone number and email address below your sign-off.
Need more inspiration? Read our step-by-step guide on:
Useful Tips When Writing a Cover Letter
- Use short descriptive paragraphs and put space between them.
- The text should be aligned to the left, not justified from margin to margin.
- Use a one-inch margin on all sides to create white space.
- Choose a font that’s easy to read. Avoid cramming a wordy letter onto one page by reducing the font size.
- Keep your cover letter short. It should not be less than 200 words or more than 400 words long.
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How to Write a Cover Letter: 10+ Examples, Tips & Templates to Use
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After looking through job offer after neverending job offer, you’ve finally found your dream position.
They offer amazing compensation and benefits. You’ll be surrounded by great coworkers. Perhaps they even have free snacks and great coffee in the breakroom.
Before you can show them how well-suited you are at the interview, you need to write a cover letter that convinces them to give you a shot.
It’s not as hard as you think.
Table of Contents
How to Write a Cover Letter:
- Format the Cover Letter Template for Perfection
- Construct a Cover Letter Header With Addresses & Dates
- Open With a Formal Salutation Using Their Name
- Introduce Yourself & the Position to Which You’re Applying
- Explain How They Benefit From Hiring You
- Show Enthusiasm & Inform Them Why They’re the Ideal Workplace for You
- Make Them an Offer They Can’t Refuse
- Sign Off Using a Closing Sentiment & Your Name
- Add a Postscript for One Last Shot at Winning Them Over
After our guide on how to create a cover letter, there are plenty of cover letter tips and advice to make sure you beat out other candidates.
Then, we end the saga by giving you dozens of links to cover letter examples for specific professions. Use these if you want to go more in-depth on how to write a cover letter for a particular career path.
But first, here are…
3 Awesome Cover Letter Examples to Get the Gears Turning
Before we get to our guide on how to write a cover letter for a job, let’s get things started with three great sample cover letters.
One is for an experienced candidate, and another is for an entry-level applicant. The third one is a fill-in-the-blanks cover letter template for you to copy, paste, and use for yourself.
1. Experienced Cover Letter Example (Mid-Level Job)
In this first cover letter sample, we have a seasoned professional applying for a job she’s got experience in.
Annabel is an office assistant in New Jersey. For the unfortunate reason that her last office was shut down, she’s applying for a similar position at a new company.
Let’s look at how Annabel wins the office manager’s heart over with this cover letter example:
Sample cover letter created with our builder: See more templates and create your cover letter now .
CREATE YOUR RESUME NOW
What’d you think?
In less than 300 words, Annabel has definitely created an attention-grabbing cover letter. She shows passion, plenty of experience, and accomplishments to all but secure her a desk and a filing cabinet.
2. Entry-Level Cover Letter Example (First-Time Job)
In this next example, we’re now going to see how to write a cover letter for a job with no experience in that field.
Here we have Thomas.
Thomas just graduated with a Bachelor of Science in Software Engineering. He has no professional working experience in IT, but he is positive he would be a great fit nonetheless.
Let’s watch how he pulls this off:
How about that?
Thomas has had real-world working experience in the past, but his time employed as a barista was to help him get through college. Though he learned some great skills as a barista, they don’t help him much in getting the job as a software engineer.
However, he makes up for his lack of paid IT experience by showing he has the skills, knowledge, and passion for software engineering.
Use this style also when thinking of how to write a cover letter for an internship.
Let’s continue—
3. General Cover Letter Example (Fill-in-the-Blanks Template)
Below is a sample cover letter template you can copy and paste and use for yourself. Simply replace the bold items in brackets with your information, and you’ll have a great, personalized cover letter written in under 15 minutes!
Here is our cover letter sample template:
[Your Full Name]
[Your Professional Title] (Optional)
[Your Address]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL]
[Date of Writing]
[Employer’s Full Name]
[Employer’s Professional Title]
[Company Name]
[Company Address]
[Company Address Line 2]
Dear [Employer’s Name]:
I was thrilled to locate the [Job Title] at [New Company Name]. With my [## of Years] years working as a [Previous or Current Job Title], I’ve become quite experienced with [Give Example of Most Relevant Skills or Competencies]. I am sure that I possess the necessary skills, background, and experience to be a perfect candidate for this position.
In the employment ad’s job responsibilities section, it says you require a [Job Title] with expertise in [List Competencies You Have Which Are Mentioned in the Job Advertisement]. As a [Previous or Current Job Title] with [Previous or Current Company], I successfully managed [Give One or Two Responsibilities Relevant to the New Job Title]. On top of that, I had a few wins which I am quite proud of, including:
- [Add an Achievement With Numbers to Prove You’re Talented]
- [Another Accomplishment With Numbers to Drive the Point Home]
Working at [New Company Name] would be an amazing opportunity for me, but not solely because I fit the requirements. Your company also [Mention Something About the Company You Admire, e.g., Values, Projects, Contributions, Ethics, etc.]. Because of that, it would be an honor for me to work for [New Company Name] as the next [Job Title].
Do you have time for a brief chat in the next few days? I’d love to talk about how I can help [New Company Name] achieve its upcoming [Plans , Goals, KPIs, Targets, etc.].
[Digital Signature] (optional)
[Your First & Last Name]
P.S. [Add a Postscript, Optionally, to Remind Them of Your Value, Throw in One More Fact, or to Add a Creative Touch].
Not so bad, right?
This one follows our standard guidelines on what to include in a cover letter. To make sure you don’t neglect any important cover letter sections, see this article: What to Include in a Cover Letter (15+ Examples of What Goes Where)
Also, show your resume the same love and attention—it’s just as important if you want that interview. Read our guide here: How to Write a Resume for a Job
Otherwise, let’s continue—
Here is our step-by-step guide on….
How to Write a Cover Letter
1. format the cover letter before you begin writing.
Most employers prefer to read a resume if a cover letter comes attached.
And guess what?
Those same employers favor a cover letter which is arranged correctly.
Here’s how to format a cover letter effectively:
- Align everything to the left side (block formatting), from beginning to end. Don’t use text justification.
- Single line space all text (or use 1.15 line spacing).
- Use a double space between each cover letter section and paragraph.
- Include a 1-inch margin on all sides of the cover letter.
- Choose a great cover letter font . Select the font by how legible it is over how pretty it looks.
- When in doubt, a cover letter is a business document, so follow formal letter formatting rules.
- Pick a cover letter template that matches your resume template to give the employer one unified job application package.
- Unless otherwise instructed, send them a cover letter PDF rather than Microsoft Word doc or another format. PDFs look better on more devices than Word cover letters.
Never let your cover letter spill over onto a second page . One page is plenty. In general, the best cover letters are relevant, concise, and have a word count which doesn’t exceed 300 words.
A cover letter should be relatively simple: why you are interested in the position, why the company should be interested in you, and how you fit the job posting. A resume tells the reader where you’ve been while the cover letter tells them where you hope to go. Be authentic, keep that one thing in mind, and don’t overcomplicate it. Krystal Yates career transition mentor, SPHR, SHRM-SCP
Pro Tip: If you choose a creative cover letter template with your personal details enlarged and styled to the center or right, don’t worry. Just make sure it matches your resume, and left-align the remainder of your job application letter.
Want more ideas and tips for formatting a cover letter properly? Read our guide: Cover Letter Format: Templates, Ready-to-Use Layouts, & 20+ Samples
2. Construct a Proper Header Including Your Info and Theirs
The header of a cover letter is quite simple—it’s basically like addressing a postcard. Just your deets, a date, and their info.
Here’s how to write an effective cover letter heading area:
- On any formal letter, such as when writing a good cover letter, the sender’s information goes first. Include your name and address, to follow standard letter formatting rules. Add relevant contact information, such as your phone number, email address, or LinkedIn URL.
- Leave a line break, then add the date of writing.
- Finally, add the recipient’s information, including the name and job title of the person reviewing your application, followed by the company’s name and address.
This is what it looks like in practice:
[Your Job Title] (Optional)
[Hiring Manager’s Full Name]
[Hiring Manager’s Title]
Like I said, piece of cake, right?
Pro Tip: Don’t worry about adding other contact details of the hiring manager or company; their name and address will do.
Want to go into more detail on your cover letter heading? We’ve got a detailed writeup right this way: Cover Letter Heading: Templates, Rules, and 4+ Sample Headers
3. Open Using a Simple Salutation as a Greeting
Dear Jennifer:
The cover letter salutation sounds even easier than the heading, doesn’t it?
Not so fast.
There are a lot of nuances to be considered here.
Who to address a cover letter to?
- Find the name of the hiring manager or recruiter, because science says people are more receptive to the sound of their own names.
- Locate their names by searching LinkedIn, checking the job ad, or looking at the company’s about page online.
- If those fail, give them a call!
First name or last?
If applying to a more traditional role, such as at a law firm or at a university, go with their title (e.g., Mr., Ms., Mrs., Dr.) and their last name to be on the safe side. Otherwise, using their first name is a great way to grab the reader’s attention.
How to address a cover letter with no name?
If you tried everything and can’t find the hiring manager’s name, go with “Dear hiring manager.” Replace “hiring manager” with a job title (e.g., “IT director,” “HR manager”) if you at least have that information.
If you aren’t happy with these options, go ahead and skip the salutation, jumping straight to the first paragraph. That’s much better than the universally despised “Dear sir or madam.”
Comma, semicolon, or colon?
Finally, use a colon (:) rather than a comma after your cover letter greeting. Save the commas for less-formal letters to your grandparents.
Pro Tip: How to address a cover letter to two or more people? Separate each name as you would any comma-separated list (e.g., “Dear Jessica, John, and Jill:”). However, go in descending order by job title, listing the person who is highest in company rank first.
Got further questions on addressing a cover letter correctly? Have a look at our cover letter guidelines here: How to Address a Cover Letter: Sample & Guide [20+ Examples]
4. Start by Introducing Yourself and Stating the Position You’re Applying For
The opening of a cover letter sets the tone for what follows.
Bore them at your own peril.
Intrigue them, and they’ll be dying to read more.
How to write a cover letter opening paragraph that’ll keep you in the running?
Here’s how to make a cover letter intro:
- It must introduce you to them as a candidate.
- It needs to officially identify the position to which you’re applying.
- It should give a quick overview of your professional background, skills, and experience.
- It has to be relevant to the company and the particular position.
Let’s look at a sample customer service representative cover letter introduction:
I just happened across the opening for the customer service representative position at Swerve Media Group, and I’m excited at the chance to apply for the position. As a CSR for The Bright Agency for over two years, I’ve become well-versed in resolving conflict, assisting clients, and promoting upsells. I’m certain I have the patience, attentiveness, and personable nature needed to be a stellar customer service rep at Swerve.
As you can see, writing a cover letter is not rocket science.
This cover letter beginning is basic but it will deliver—it ticks all the boxes I mentioned above.
Pro Tip: Cut any unnecessary or irrelevant sentences from your cover letter, whether it’s in your intro or later on. A cover letter should be brief and to the point. Save the hiring manager time while saving yourself time, and save some space while you’re at it.
Need more ideas for how to write a good cover letter introduction paragraph? There are a few effective hacks and strategies. You can get a bit creative, use enthusiasm, or name drop someone who referred you to this job. Check out our complete “beginners” tutorial here: How to Start a Cover Letter: 25+ Introduction Examples & Ways to Open
5. Explain How the Company Benefits by Adding You to the Team
You’re applying for a job, and the hiring manager’s job is to assess how well you’d fit.
In the second paragraph, it’s time to show them you’re the best candidate they could possibly consider.
Refer to the job description.
The employment offer’s job requirements section tells you exactly the applicant they’re looking for.
Let them know their search is over.
Here’s a sample cover letter second paragraph continuing with our CSR job:
According to the job description I found on Indeed, you’re searching for a customer service representative with knowledge of the Salesforce customer relationship management software and who is able to resolve disputes and inquiries professionally. As a customer service representative at The Bright Agency, I used Salesforce on a daily basis, going even further to help train new colleagues on the CRM software. Furthermore, I had the highest client satisfaction rating (97.9%) based on closed cases. I am confident I could bring the same level of attentiveness and initiative to Swerve Media Group as the new CSR.
See how effective that is?
In this middle paragraph, we reiterate a few of the key qualifications they’re looking for according to the job ad. Then, we show them how we meet and exceed their expectations.
Let’s check out one more, this time using a slightly different format:
According to the job ad for the marketing position from LinkedIn, you’re searching for a digital marketer with a wide breadth of expertise in managing campaigns, social media marketing, content strategy, and SEO. At my last position at Smart Marketing Ventures, I had quite a few wins I’m proud of, including:
- Increased website traffic on last 10 client websites by an average of 125% through combination of social media strategy and content marketing initiatives.
- Improved year-over-year revenue for 5 online retailers by 30% on average, accounting for more than $57,000 in increased profit overall.
- Boosted returning readers and customers by 23% through new marketing campaigns.
As you can see, I take my work seriously and care completely about the results I deliver on behalf of my company. Were you to hire me at The Jonas Agency, I would bring that same drive and commitment with me each and every day.
That one’s a bit longer, but it’s super impressive.
Use this bullet point style when you have multiple achievements with numbers to allow them to stand out and be readily seen. Great for jobs like sales, IT, or teaching, for example.
Write a cover letter like you would a marketing email. So instead of starting with, ‘I’m writing this letter to show my interest for the marketing job you have advertised,’ start it with something like this – ‘Looking for more leads? In my role at Google, I helped generate over 327 leads this year with an ROI of 217%.’ By giving a benefit of having you in the company with a concrete example of your success, you’ll captivate the reader and increase your likelihood of a response. Matt Dodgson Founder of Market Recruitment
Pro Tip: Don’t echo your resume. A great cover letter should complement your resume rather than repeat its contents. A great use of a cover letter is also to explain any employment gaps which may be blatantly obvious on your resume.
Are you writing a cover letter in an email? Slightly different rules apply. Make sure you play by these: Email Cover Letter: Sample, Proper Email Format, 20+ Tips
6. Show You’re Interested in Them Rather Than Any General Company
Don’t simply tell them how you’ll make their lives better.
Explain to them that they’re perfect for you , as well.
Of course the company needs to know that you have the job skills, work experience, and professional background they’re seeking. However, they also want to hire someone who’ll enjoy coming to work for them and who’ll be a great fit on the team.
There are several ways to go about this:
Show love for the company, its products, or its history:
I’ve been a fan of Samsung products from my very first flip phone back when I was a teenager. Admittedly, part of that fond hindsight may be due to the fact that it helped me contact my high school crush on the weekends. However, I have been a Samsung devotee ever since, and I’m currently married to the Note 10 and engaged to that same high school crush (so thanks, Samsung!). I would be incredibly fortunate to be considered for the position at a company I’ve admired for more than a decade.
Display enthusiasm for the work you’ll be involved in:
My grandmother immigrated to New York from Bologna almost 50 years ago, and I used to enjoy helping her prepare dishes from her native Emilia-Romagna region when I was a little boy. The love of Italian food, particularly the flavors of this area, hasn’t left me. I’d be thrilled to be considered for the chef position at such a fabulous restaurant, especially one that keeps the tastes and smells of my grandmother’s kitchen alive as authentically as you do.
Demonstrate your willingness and readiness to take on their challenges:
Given the recent investment into your company by Angel Partners—congratulations, by the way!—your company has now allocated a large portion of it to your content marketing efforts. I happen to thrive under pressure and with tight deadlines, and I always make sure the quality of my work is never sacrificed for quantity. If you consider me for the copywriting position, I’m certain I would bring the same balance of high-quality writing and quick turnaround time you’re looking for.
What did you think of these three cover letter examples?
As you can see, there’s no one right way to go about it. Use creativity, bits of humor, even exclamation marks to believably highlight your enthusiasm.
The key thing here is to show them you’re interested in more than the money they’re offering, and you’ll be fine.
7. Make Your Offer by Crafting a Powerful Closing Statement
You’re almost there—
Time to wrap it up with a powerful and compelling cover letter closing paragraph.
How to end a cover letter effectively?
In the last paragraph of a cover letter, invite them to discuss further, request a meeting, and promise them all this greatness you’ve exemplified is just the tip of the iceberg.
Here is a simple cover letter closing example:
Would you have time for a quick phone call or meeting? I’d love to demonstrate how I could bring similar results (the 35% decrease in overhead) to your company.
That’s what you call “ending on a high note!”
Pro Tip: There are two important things to keep in mind when ending a cover letter. Don’t come off needy (no begging!), and skip that tired phrase “thanks for your time and consideration” or any variation like it.
The cover letter ending paragraph is just a sentence or two, but it can make or break your job application. Don’t let that happen: How to End a Cover Letter [20+ Examples of Great Closing Paragraphs]
8. Sign Off With a Complimentary Close and Your Name
Signing off on a cover letter is super straightforward and simple.
Here’s what it looks like:
Jessica Paris
Easy peasy.
“Sincerely” is the most standard complimentary close (also known as a valediction ), but feel free to use other formal or semi-formal options, as well. “Regards,” “Yours Truly,” or “Thank You” work just fine, too.
Avoid anything too informal, such as “Peace,” “Cheers,” or “TTYL.” Just as you start a cover letter formally, end the cover letter formally, also.
Pro Tip: If you’re handing in a physical copy of your cover letter, leave a few extra spaces between the complimentary closing and your name. Then, add a handwritten signature between for a stylish and professional flourish. If you know how, you can also include your digital signature for some bonus points.
9. Add a Postscript for One More Shot at Calling Their Attention to Your Offer
Thought you were done?
While you could end a cover letter here, there’s one nifty little trick that works wonders.
The postscript.
A postscript is meant to be used as a sort of written afterthought. However, you can use the P.S. statement on a cover letter to get one more word in edgewise.
You could use it to reiterate your value statement, like this:
P.S. I was instrumental in raising NPS scores by 30%, and I’d be happy to give you my plan for how I’d implement a similar overhaul at your company, as well.
Or, you could use it to show some early company spirit:
P.S. I know it’s early and I don’t want to be presumptuous. However, I found myself already trying on some black and gold outfits in anticipation!
Or, get them excited about meeting you:
P.S. By the way, I saw on the company’s about page that you enjoy pastries and good coffee. What would you think about meeting at Daily Provisions? They’ve got amazing donuts and the best espresso to wash it all down!
The sky’s the limit!
7+ Cover Letter Tips & How NOT to Write a Cover Letter
Here are cover letter tips and advice to smooth down the edges:
1. Don’t Write a Generic Cover Letter
If there’s only one thing you’ll remember from this guide, it should be this—
Always tailor your cover letter to one specific company and one particular job position.
Hiring managers can tell immediately if you created one generic cover letter and sent it all over the tri-state area. They throw those out.
If you want to save time, consider making a “master” cover letter. Using this, you can just do a few minor modifications prior to sending each cover letter and resume out.
Saves time while still feeling targeted!
If you want to learn how to write an all-purpose cover letter and get a few more master cover letter examples, check out this guide: General Cover Letter that Isn’t Generic
2. Be Professional in Your Contact Details
When adding an email address, don’t use your old high school handle ( str8ballin69@… ). Use a respected email service such as Gmail, rather than one that makes you look ancient (sorry, AOL). Also, it’s disrespectful to use your current company’s email address as your contact email, so just don’t.
Finally, fix your LinkedIn URL . Many people keep the one that’s given to them, such as linkedin.com/in/john-smith-58914z7b . Take 30 seconds, go into your settings, and adjust the URL to just your name or something that represents you professionally.
3. Don’t Make the Cover Letter All About You
The application letter is meant to inform them just how well you match the company’s needs.
However, don’t make it all “I’m looking for such-and-such” or “I have this skill and that ability.”
Rather, say those things while bringing each around to the company’s point of view. If you have communication skills, explain to them how your ability to communicate effectively would benefit them.
4. Show Personality
The resume you wrote probably included fragmented sentences and nothing but fact after monotonous fact.
Let loose a bit on your cover letter to exhibit your human side. Don’t be afraid to tell an (appropriate) joke or let your passion shine through.
The cover letter is where you have the opportunity to showcase your personality a bit. Take a look at the company’s webpage and social media and mimic their style and culture. Always be authentic and yourself, but if you feel that there is a synergy to your personality and the organization’s philosophy or ethos, then the cover letter is where you can begin to illustrate that! Roy Munk President, GHS Recruiting
5. Use Keywords
Many organizations, particularly larger ones, use an ATS (applicant tracking system) to help them sort through and manage all the resumes and cover letters they get each day.
The ATS also has the added role of locating particular keywords and phrases the HR manager or recruiter searches for. The ATS then scores each resume and cover letter based on how well they match the job description.
If you’re a poor match, no interview.
So, look through the job description to identify the particular skills and experience they want. Work those keywords into your cover letter and resume for a job application sure to get a callback.
6. Refrain from Buzzwords and Jargon
You might know what it means.
And your potential future supervisor may understand it.
However, industry buzzwords and jargon often get lost in translation somewhere in the middle. Hiring managers often know just the basics about your particular role, since they recruit for multiple positions. Specific lingo from your niche will confuse them or mean nothing, at the very least.
7. Proofread
It sounds obvious, but this doesn’t stop a sizable portion of cover letters and resumes from having typos, dating errors, and other mistakes.
Use a spell checker and grammar checker such as Grammarly to be safe. Then, give it to a friend or family member for another once-over just in case.
It would be a shame to be super qualified but dismissed from the running for such a stupid oversight!
8. Prepare for the Interview!
By now, you know how to write a cover letter for a job application sure to get a reply and an interview offer.
There’s no time to waste—
Read our guide on how to prepare for an interview , prepare yourself for the common questions they’ll ask you , and learn what to bring to your meeting .
There are plenty more cover letter tips and advice to heed and to help ensure you get that job offer or interview. Take a gander at this one: 35+ Successful Cover Letter Tips, Advice & Guidelines
Specific Cover Letter Examples: Guides on Writing Cover Letters for Particular Jobs
This was a general guide on how to make a cover letter for any job.
One of the most important rules is to tailor your cover letter to one particular job. With that in mind, here are cover letter guides for specific trades and occupations:
Accounting & Finance
Accounting Cover Letter
Bank Teller Cover Letter
Business Analyst Cover Letter
Finance Cover Letter
Financial Analyst Cover Letter
Investment Banking Cover Letter
Creative & Cultural Fields
Acting Cover Letter
Graphic Design Cover Letter
Journalism Cover Letter
Education & Learning
Academic Cover Letter
Elementary Teacher Cover Letter
Graduate School Cover Letter
Internship Cover Letter
Librarian Cover Letter
Recent Graduate Cover Letter
Research Assistant Cover Letter
School Counselor Cover Letter
Substitute Teacher Cover Letter
Teacher Cover Letter
Teaching Assistant Cover Letter
Engineering & Scientific
Data Analyst Cover Letter
Engineering Cover Letter
Mechanical Engineering Cover Letter
Food Service & Hospitality
Flight Attendant Cover Letter
Restaurant Manager Cover Letter
Server Cover Letter
Information Technology (IT)
Computer Science Cover Letter
IT Cover Letter
IT Technician Cover Letter
Software Engineer Cover Letter
Web Developer Cover Letter
Legal, Law Enforcement & Emergency Services
Legal Cover Letter
Paralegal Cover Letter
Management & Leadership
Business Cover Letter
Human Resources Cover Letter
HR Generalist Cover Letter
Project Manager Cover Letter
Manager Cover Letter
Medicine, Healthcare & Wellbeing
CNA Cover Letter
Dental Assistant Cover Letter
Esthetician Cover Letter
Medical Assistant Cover Letter
Medical Scribe Cover Letter
Nursing Cover Letter
Pharmacist Cover Letter
Physician Assistant Cover Letter
Physical Therapy Cover Letter
RN Cover Letter
Office & Administrative
Accounts Payable Cover Letter
Administrative Assistant Cover Letter
Data Entry Cover Letter
Executive Assistant Cover Letter
Front Desk Cover Letter
Medical Receptionist Cover Letter
Office Assistant Cover Letter
Office Manager Cover Letter
Personal Assistant Cover Letter
Receptionist Cover Letter
Secretary Cover Letter
Real Estate & Construction
Architecture Cover Letter
Retail & Customer Service
Call Center Cover Letter
Cashier Cover Letter
Customer Service Cover Letter
Retail Cover Letter
Sales & Marketing
Consulting Cover Letter
Marketing Cover Letter
Marketing Manager Cover Letter
Sales Cover Letter
Sales Associate Cover Letter
Sales Representative Cover Letter
Career Change Cover Letter
Entry-Level Cover Letter
Relocation Cover Letter
Is the specific job title you’re looking for not listed above? We are constantly adding more cover letter examples and guides. Learn how to write a good cover letter for a specific industry here: Cover Letter Examples for Every Profession
Key Takeaway
Writing a cover letter always sounds like a bore and a pain.
Hopefully you now see that it’s not so difficult to write a cover letter that’ll score you an interview after all.
Let’s go over the general rules once again.
Here’s how to write a cover letter:
- Format the cover letter template first.
- Create a cover letter heading in a formal style.
- Use the hiring manager’s name in the cover letter greeting.
- Introduce yourself with a captivating opening statement.
- Identify how the company benefits by taking you on board.
- Show them you’re interested in more than the money.
- End the cover letter with a powerful call to action.
- Sign off professionally with a complimentary close and signature.
- Consider an optional postscript to grab their attention once more.
There you have it! If you’ve got any additional questions on how to write a cover letter for a resume, we’d be happy to answer them below in the comment area. Thanks for reading!
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Data Entry Jobs In Kenya
Do you enjoy data entry jobs? Here’s a list of data entry jobs in Kenya for you. To apply, click on the subtitles below and see more information.
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This means that your Cover letter is very important and you have to ensure it is well written and showcases your skills in the best way possible. SEE ALSO >>> What To Check Before Sending Your Cover Letter. Here is a CV cover letter sample you can use as a guide to help you come up with a great letter of application; Michelle Wanjiku P.O Box ...
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Use a double space between each cover letter section and paragraph. Include a 1-inch margin on all sides of the cover letter. Choose a great cover letter font. Select the font by how legible it is over how pretty it looks. When in doubt, a cover letter is a business document, so follow formal letter formatting rules.
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Here's a brief guide to help you craft an effective cover letter: Header: Include your name, address, phone number, and email at the top of the letter, followed by the date. Salutation: Address the hiring manager by their name (if known) or use a generic salutation like "Dear Hiring Manager.". Introduction: Begin by stating the position ...