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How to address a cover letter without a name?

According to a study, every corporate job opening gets roughly 250 resumes , out of which only 3-4 applicants land an interview.

That means if your cover letter feels generic and lacks personal touch, it may end up in the trash.

However, what if there is a circumstance for addressing a cover letter with no name?

Read on to get an insight into the following FAQs:

  • How do you write a cover letter if you don't know the hiring manager?
  • How to format the cover letter address correctly?
  • Who to write a cover letter to without a contact?
  • Which method of delivering a cover letter is not appropriate?
  • What are the practical ways to find the hiring manager’s name?
  • Additional tips to write a cover letter without name

Whom to Address a Cover Letter To?

Who do you address a cover letter to when there is no name?

To understand how to address a cover letter, you need to know to whom to address it.

A cover letter should be addressed in the following ways:

  • If the hiring manager’s name is given in the job description, you should always address the cover letter to them.
  • If the hiring manager’s email address is not there in the job description, you can address the cover letter to the department manager.

There is no point in sending the cover letter to the CEO or founders because they are not the ones who usually handle the recruitment process.

Also Read: How to address a cover letter?

How to Address a Cover Letter Without a Name?

A cover letter for a job is not similar to a letter to a friend.

The purpose of a cover is to impress the hiring manager with your professional expertise to score an interview.

But addressing cover letters with no name may get rejected by the recruiters.

We understand how important it is to know how to write a cover letter without a name as per these statistics.

Also Read: How to write a cover letter?

Here are some steps on how to address a cover letter without a name:

1. Address the Cover Letter with “Dear Hiring Manager”

It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all.

This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.

However, the best way to address a cover letter is by personalizing it.

2. Address the Cover Letter to the Team

When in doubt, you can address the whole team so that anyone from the team can receive your cover letter and respond accordingly.

It can be the hiring manager, assistant, or anyone from the department who may interview you during the job application process.

You can phrase it as:

  • Dear Recruiting Team
  • Dear Project Manager Hiring Team
Also Read: What can a cover letter explain that a résumé cannot?

3. Maintain Professional Approach

Maintain a professional approach and avoid informal phrases or words such as "Hello!", "Good Evening/Morning", or "Hi!"

Keep it simple and professional by using the term, "Dear" followed by the designation.

For Example:

  • Dear Hiring Head
  • Dear Recruitment Supervisor

4. Do Not Assume Gender or Marital Status

You often know the hiring manager’s name but do not know their gender or marital status.

Assuming someone's gender may seem disrespectful and unprofessional hence you should avoid making such mistakes by keeping it gender-neutral. Avoid the term "Sir" or "Madam" and simply address the recipient as "Dear (Profile)".

The best way to find the hiring manager’s gender is by doing a quick LinkedIn search.

The LinkedIn profile may contain a profile picture wherein you can determine the hiring manager’s gender.

If the hiring manager’s gender is Male, address the hiring manager with “Mr.”.

  • “Mr. Xavier,”

If the hiring manager is female, it can be confusing.

As you don’t know the marital status, avoid using Miss. or Mrs. to address the hiring manager. Instead, use a generic “Ms..”

  • Dear Ms. Moore
  • Dear Ms. Kyle
  • Dear Mrs. Lane
  • Dear Miss Maximoff
Also Read: How to reach out to recruiters on LinkedIn?

5. Include Job Profile and Professional Titles

Are you asking yourself continuously, “How to address a cover letter without a contact name?”

Here is the answer for you.

Instead of using only “ Dear Hiring Manager ,” include the department name or the title of the person who will be reading the cover letter to make it more specific.

  • Dear Marketing Department,
  • Dear Head of the Sales Department,
  • Dear VP of Marketing

By personalizing the addresses in this way, you can grab the hiring manager’s attention to read your resume.

This shows that you are not throwing a rock blindly. You have done your research and have some idea about the company.

Don’t forget to include the hiring manager’s academic title or professional title in the cover letter address.

These types of hyper-personalization can grab the hiring manager’s attention even more and entice them to read your cover letter.

How to Write the Academic Title in the Cover Letter Address?

You can write the academic title in full form.

  • Dear Doctor Green,
  • Dear Professor Geller,

Alternatively, you can use the abbreviation of the titles as well.

  • Dear Dr. Murphy,
  • Dear Prof. Goodwin,
  • Dear Sgt. Moore,
  • Dear Principle Alan,

Where to Place the Cover Letter Address?

Not just the proper format, but the placement of the cover letter address also plays an important role.

  • The cover letter heading will go at the top.
  • Write the date below the heading.
  • Leave one line space and write the hiring manager’s name.
  • Write the address of the company.
  • Leave one space and then write the position you are applying for.
  • Leave one space and then write the salutation.

Cover letter without name

Best Way to Address a Cover Letter with No Name or Email

Writing an email cover letter address is fundamentally similar but with some tweaks.

If you are sending a digital cover letter, you need to start with a professional subject line.

John Doe: Application for Video Editor Position, Reff: Anthony Moore

Then add your cover letter salutation based on the same rule.

Add a line space and then start your cover letter by adding the necessary information that gives an insight into your professional experience and skills.

Subject Line: John Doe: Application for Project Manager Position, Reff: Charles Moore

Dear Hiring Manager,

I am a 5+ years experienced project management professional…

Appropriate Method of Delivering a Cover Letter

  • Dear Hiring Manager
  • Dear Hiring Committee
  • Dear (department name) Hiring Committee
  • Dear Hiring Team
  • To the (department name) Hiring Manager
  • Dear Team (For smaller companies)
  • To the Recruiting Team
Also Read: What are the benefits of using a cover letter builder?

Inappropriate Method of Delivering a Cover Letter

  • Dear Sir or Madam — Ancient salutation does not work anymore
  • To Whom It May Concern — It is not personalized
  • Hello, Hi, or Greetings — Informal salutation
  • Happy Sunday! — Casual salutation
  • Good Morning — Not practical as you have no idea when they will read the letter
Also Read: How to draft a professional message to the hiring manager?

How to Find the Hiring Manager's Name?

How do you write a cover letter if you don't know the name?

Well, you can simply address your cover letter as, "Dear Hiring Manager". But if you feel the need to add the name of the hiring manager then there are ways to do so.

Finding the hiring manager’s name is the best way to address a cover letter.

So, before calling it quits, let us look at some ways to find the hiring manager’s name.

Read the Job Description Thoroughly

Always read the job description carefully!

Usually, the hiring manager’s name or the title of the reporting manager is given in the job description or under the job description.

For instance, “ The digital marketer will report to the Marketing Manager. ”

You can use the title to then find their name on the company website or LinkedIn.

Sometimes the job description includes the hiring manager’s email address.

For Example: “ Send your cover letter and resume to johndoe@hiration[dot]com" .

You can find the hiring manager’s name in the email address.

Visit the Profile of the Job Publisher

Sites like LinkedIn or AngelList have this unique feature to show you the name of the one who posts the job.

You can go to their profile to see if they are the hiring manager and include their name in the cover letter.

Call the Company Front Desk

Calling the company is the easiest way to find the hiring manager's name. But, job candidates reserve it as the last option.

  • Call the company desk
  • Tell them that you are applying for a “vacant position” in their company and would like to know the hiring manager’s name.

Here’s an example of the script:

“ Hi, my name is Alex, and I’m currently applying for the video editor position in your company. Would it be possible for you to provide me the name and email id of the hiring manager so that I can address the cover letter properly?”

Do a Quick LinkedIn Search

According to a study, 87% of recruiters use LinkedIn regularly . That means, if you search for the hiring manager of a certain company on LinkedIn, there is a high chance for you to find their name.

Many job descriptions specifically tell the reporting manager’s title in the job description. Then you need to address the cover letter to the reporting manager.

The process of finding the reporting manager’s name is similar.

  • Go to LinkedIn
  • Search the job title and company name
  • In the search result, you can find the profile of the designated person
  • Sometimes, there might be more than one similar position for a big company so you need to narrow your search by location to find the reporting manager
Also Read : How to Make the Best Use of LinkedIn Search Feature?

Network with People

LinkedIn is the best way to find and connect with people who have connections in the company you are applying for. If you can create a good rapport with these professionals, you can ask for a reference.

It is an easy but time-consuming process.

  • Search the company name and see the professionals active on LinkedIn
  • Start engaging with their content and leave thoughtful comments
  • Send them a personalized connection invite after engaging with their content for a couple of days
  • Do not ask for a reference abruptly; instead, start building a rapport with them by sharing helpful industry information, blog, article links, videos, etc.
  • If possible, move the connection offline and meet in person
  • After you develop a good rapport with the professionals, you can ask for a reference or introduce yourself to the hiring manager
Also Read : How to Connect with People on LinkedIn?

Tips for Addressing a Cover Letter with No Name

Always use a formal address in the cover letter.

Whether you know the hiring manager’s name or not, always keep the address formal in the cover letter. Even if the company has an informal culture, do not use any casual address unless you are a part of the organization.

  • Dear Ms. Lane,
  • Dear Prof. Luther,
  • Dear Ms. Ann,
  • Hello Maya,
  • Greetings Max,

Avoid Using “To Whom It May Concern”

This salutation is too generic and does not address anyone at all; however, according to a survey, 17% of hiring managers prefer this salutation over others .

But the problem is 83% of hiring managers don’t prefer it.

So we suggest that you avoid it altogether.

Avoid Addressing the Cover Letter to the Recruiters

A recruiter’s job is to sort the resumes based on skills and experience and pass them to the hiring managers. They don’t generally read the cover letter.

So, it’s a waste of opportunity if you address the cover letter to the recruiter.

Instead, always address the cover letter to the hiring manager.

Ensure That You Are Addressing the Cover Letter to the Right Person

Online information is not updated regularly. Often, the concerned persons leave the job, but their email id is still there on the website.

So, who to address cover letter to if unknown? Or you are unsure? It is best to acresully research the hiring manager’s name and crosscheck if you have any doubts by calling the company directly.

Do Not Mess up the Hiring Manager’s Name

There is a saying that “The first impression is the last impression.”

Try to make an excellent first impression by writing the hiring manager’s name using the correct spelling.

Don’t Stress Too Much

If you have the relevant skills and experience for a job, addressing a cover letter to the wrong person might not be a big deal. So, if you can’t find the hiring manager’s name and wondering how to address a cover letter without a name, just write “Dear Hiring Manager.”

Make Sure the Cover Letter is Short and Easy to Read

You should not make the cover letter more than 400-500 words long. It will make it difficult to read.

A short and crisp cover letter will intrigue the hiring managers as compared to a long one.

Also Read: How long should a cover letter be?

Cover Letter Without Name Sample

Hiration cover letter builder.

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It comes with the following features:

  • Option to save unlimited cover letters
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  • 30+ pre-filled cover letter templates
  • 1-click design change
  • A sharable link
  • LIVE cover letter editor

FAQs on "How to Address a Cover Letter Without Name?"

With that, we have answered all of your questions on “how to address a cover letter without a name?”.

Addressing a cover letter to an unknown person should not be difficult if you can keep some points in mind regrading how to go about in this situation. Here are a few FAQs that will help you gain a quick recap:

Q. How to address a cover letter to an unknown person?

A. In cases where you are wondering how to address a cover letter without name, you can opt for "Dear Hiring Manager," or "Dear {Company Name} Recruiting Team,".

Q. Who to address cover letter to with no contact?

A. When addressing a cover letter without a specific contact, it's best to use a generic but professional greeting such as "Dear {Company Name} Recruiting Team" or "Dear Hiring Team." This shows that you have taken the time to tailor your application to the company while acknowledging that you don't have a specific contact person.

Hiration provides you with a personalized 360-degree ChatGPT-powered career service platform for all your professional needs - from building a shortlist-worthy resume and cover letter to optimizing your LinkedIn profile, preparing for interviews, and more!

For any queries or concerns, feel free to drop a mail at support{@}hiration.com

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Status.net

How To Address a Cover Letter Without a Name (Exact Examples)

By Status.net Editorial Team on December 25, 2023 — 11 minutes to read

Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.

Be Professional and Engaging

Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.

Focus on the Position and Company

Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.

Use LinkedIn and Company Website Research

If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.

Here are two examples of how to start a cover letter without a name:

Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.
Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.

By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.

How to Find the Hiring Manager’s Name

Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.

Using LinkedIn

LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:

  • Visit the company’s LinkedIn page.
  • Click on the “People” tab to browse through the employees.
  • Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
  • Check the found profiles, and try to identify the right person responsible for hiring in your desired role.

Make sure to double-check that the person is currently working in the company to avoid using outdated information.

Checking Company Website

Another way to find the hiring manager’s name is by checking the company website:

  • Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
  • Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
  • If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.

Making a Phone Call

When all else fails, you’re left with one more option – making a phone call.

  • Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
  • Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.

Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.

How To Address a Cover Letter Without a Name: Sample Phrases

Starting with job title.

When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:

  • Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
  • Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
  • To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .

Referring to Department

Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:

  • Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
  • Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
  • To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .

Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.

Crafting Content for Cover Letters

When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.

Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.

Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:

“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”

Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:

“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”

Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:

“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”

Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.

Tips on Prefix Usage

When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:

First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.

For example:

Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.

If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.

Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.

In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.

Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.

When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.

To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.

The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.

Common Mistakes to Avoid

Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:

  • Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
  • Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
  • Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
  • Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.

The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.

Frequently Asked Questions

How can i properly address a cover letter when the recipient’s name is unknown.

If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.

What alternatives are there to ‘To Whom It May Concern’?

There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:

  • Dear Hiring Manager
  • Dear [Company] Team
  • Dear [Department or Job Title] Hiring Team
  • Dear [Company] Recruitment Team

How do I determine the appropriate salutation for my cover letter?

To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.

What are examples of cover letter openings without using names?

Here are some examples of cover letter openings without using specific names:

  • “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
  • “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
  • “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”

How can I avoid common mistakes when addressing cover letters without names?

To avoid mistakes when addressing cover letters without names, follow these tips:

  • Do thorough research on the company and the job posting
  • Be concise and professional in your language
  • Use an appropriate general salutation if you can’t find a specific name
  • Double-check for spelling and grammatical errors before sending the cover letter
  • Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’

By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.

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10 Best Ways To Address A Cover Letter Without A Name

  • Cover Letter Format
  • Salutation and Greeting
  • Who To Address When Unknown
  • How To Start A Cover Letter
  • How To End A Cover Letter
  • Best Cover Letter Font And Size
  • Cover Letter Spacing
  • Cover Letter Length
  • Key Elements Of A Cover Letter
  • How To Write An Address
  • Official Letter Format
  • Cover Letter Opening

Find a Job You Really Want In

Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you.

If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient.

Key Takeaways:

Try to find the name of the person you are addressing using the job listing, company website, or contacting the company.

Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible.

Avoid assuming gender, even if you do know the person’s name.

Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend.

Who to Address Cover Letter To if Unknown

How to address a cover letter if you don’t know the recipient’s name

Why is addressing a cover letter correctly important, how to find out who to address your cover letter to, example cover letter, addressing a cover letter faq, final thoughts, expert opinion.

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There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.

Here are some guidelines to follow when addressing a cover letter:

If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.

Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.

Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.

Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.

Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.

Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.

Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.

Examples of how to address a cover letter:

Dear Sir or Madam

Dear Hiring Manager

Dear Talent Acquisition Team

Dear [Company Name] HR Department

Dear [Company name] Hiring Manager

Dear Human Resources Manager

Dear Human Resources Department

Dear [Company Name] Recruiter

Dear [Department Name] Hiring Manager

Dear [Department Name] Hiring Team

Here are some examples of how NOT to address a cover letter:

Good Morning

To Whom It May Concern

Dear Mrs. Smith

Hi Sebastian!

Hey Sales Team

Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:

Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.

Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.

It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.

It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.

Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.

Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.

Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.

Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.

Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.

If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.

How to write a cover letter

Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999

How do you address a cover letter to an unknown recipient?

Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.

Is To Whom It May Concern rude?

Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting

Is it okay to use Dear Hiring Manager?

Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.

Who is the best person to address a cover letter to?

The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.

The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.

If you don’t know the recipient’s name, how would you close the letter?

Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.

If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. ​ Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. ​ Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.

Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .

Georgetown – Writing Cover Letters for Government

  • Who To Address Cover Letter To If Unknown

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Vimari Roman Career Strategist Coach Be Productive Coaching

My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.

Expert Tip To Find Contact Infoformation

start cover letter no name

Sally Mikhail Founder of Recruit Petra LLC

Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”

Who To Address Cover Letter To If Unknown Tip

start cover letter no name

Chelsea Jay Certified Resume Writer and Career Coach

Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.

If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.

If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.

As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

How to Address a Cover Letter Without a Name: 5 Best Salutations

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

List of salutations when you don't know the name

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

  • Are Cover Letters Necessary?
  • How Long Should a Cover Letter Be?

This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

  • Dear Hiring Committee
  • Dear [Department Name] Hiring Team
  • To the Recruiting Team
  • Dear Recruiting Team
  • Dear Human Resources Manager
  • Dear [Title of the Person You Would Be Reporting to]
  • Dear [Company Name] Recruiter
  • Dear [Position Title] Recruiting Manager
  • To the [Department Name of the Position You Are Applying for]
  • Dear Hiring Manager or Interviewer
  • Dear Hiring Manager of Company X
  • Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

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How to Start a Cover Letter Without a Recipient Name

Last Updated: July 7, 2023 Fact Checked

This article was co-authored by Amber Rosenberg, PCC and by wikiHow staff writer, Jennifer Mueller, JD . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 29,458 times.

If you're writing a cover letter to submit with your résumé to apply for a job, ideally, it should be addressed to a specific recipient. Knowing the hiring manager's name sends the message that you've done your homework and are serious about the job. However, sometimes you simply can't find the name of the appropriate person despite your best efforts. In that situation, it's okay to address the recipient by their job title. You might also consider addressing your letter to the head of the department where you're applying to work. [1] X Research source

Finding the Right Name

Step 1 Check the job post for a specific name.

  • If the job listing instructs you to address your cover letter to a job title or other designation, follow those instructions exactly. The company may be using a filter to collect applications, particularly if you're submitting your cover letter and résumé by email.

Step 2 Look for the hiring manager on the company's website.

  • Some small, privately held companies or startups may not have a list of employees on their website. Extremely small "mom and pop" companies may not even have a website at all. In that case, do a general internet search for the name of the company and see what comes up.
  • You can also search the company on career networking sites, such as LinkedIn. You may be able to find the name of someone in charge of hiring new employees. [5] X Research source

Tip: If the job is posted on LinkedIn, use the name of the person who posted the listing. Even if they aren't the hiring manager, they are likely involved in the hiring process and can get your cover letter and résumé to the right person.

Step 3 Call the company and ask who's in charge of hiring new employees.

  • If you're applying to a larger corporation, you may want to provide the job title you're interested in or the department where you're applying to work. Larger corporations likely have more than one hiring manager, depending on the job.
  • For the largest companies, you'll have better luck asking to be connected to human resources. Someone in that department would be more likely to know the name you'll need than a receptionist or operator.

Using a Job Title

Step 1 Look for the name or job title of an executive or department head.

  • For example, if you're applying for an accounting position, you might address your cover letter to the "Chief Financial Officer."

Tip: Use an internet search to come up with a list of executives for the company. If all else fails, you could address your cover letter to the president or chief executive officer of the company.

Step 2 Tailor your greeting to the job you're applying for.

  • For example, if you're applying for a job as a senior analyst, you might address your cover letter to the "Senior Analyst Hiring Manager."

Step 3 Use

  • In a smaller company or startup, you don't have to worry as much about your cover letter and résumé getting to the right person. It's likely that everyone who works for the company knows that they're hiring, and knows who's in charge of reviewing applicants.

Formatting Your Letter

Step 1 Start off formally by including

  • Sometimes "hello" is appropriate, particularly if you're sending your cover letter using email. However, unless you know the company is more casual, including the "dear" won't hurt – even in email correspondence.

Step 2 List the name of the recipient.

  • For example, if the recipient has her name listed on the company's website as "Mrs. Shirley Jackson," it's okay to address her as "Mrs. Jackson" in your cover letter.
  • If you're not sure about the recipient's gender identity, use their first and last name instead of "Mr." or "Ms."

Tip: Make sure you don't confuse the recipient's first name and family name. If you're not familiar with the order, err on the side of caution and use both.

Step 3 Include an academic or professional title if appropriate.

  • For example, if Dr. Sam Greene is the head of the department where you're applying for a job, you don't need to know whether Sam is a man or a woman. You can simply address your letter to "Dr. Greene."
  • Check the company's website or do an internet search if you think the recipient is part of an ethnic group that lists the family name first. For example, if you were writing a letter to Dr. Yang Yuanqing, who is Chinese, you would address your letter to "Dr. Yang," since the family name is listed first in Mandarin.

Step 4 Follow the name or job title with a colon or comma.

  • If you've addressed your cover letter to a group of people, such as "Dear Web Content Hiring Team," a colon may look better than a comma. Again, this is typically simply a matter of personal preference.
  • If you choose to simply address the person by name, rather than including the word "dear," follow their name with a colon instead of a comma.

Expert Q&A

  • Never use generic, formal greetings such as "To Whom It May Concern" or "Dear Sir or Madam" on a cover letter. Not only are these greetings are antiquated and impersonal, but they can give off the impression that you didn't bother to research the company you supposedly want to work for. [14] X Research source Thanks Helpful 0 Not Helpful 0

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Write a Subject Line when Sending Your CV by Email

  • ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-address-a-cover-letter-with-examples
  • ↑ Amber Rosenberg, PCC. Pacific Life Coach. Expert Interview. 8 July 2022.
  • ↑ https://www.livecareer.com/resources/cover-letters/how-to/write/how-to-address-a-cover-letter
  • ↑ https://www.monster.com/career-advice/article/open-close-cover-letter-0421
  • ↑ https://icc.ucdavis.edu/materials/cover-letters
  • ↑ https://www.indeed.com/career-advice/resumes-cover-letters/address-cover-letter-without-name

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No Name? No Company Address? Here’s How to Address Your Cover Letter

Cover letter.

You were almost done with your application, but approaching the finish line, you hit a snag. How are you supposed to write a cover letter without the company address? How about a cover letter without the name of the hiring manager? You don’t want to make a bad first impression, and you don’t want your application to be misplaced. Fortunately, there are a few ways around this.

Addressing a Cover Letter with No Name

Letters are a type of social interaction, so it’s best to address letters to their recipient. But, if you don’t know the name of the person receiving your resume and cover letter, you do have options:

  • Do some light research. Before addressing a letter to an unknown recipient, start by searching the company websites for the name of hiring managers, recruiters, and HR employees. You can also search through LinkedIn, or by using GlassDoor’s interview section. For many smaller organizations, it’s also possible to email and ask.  
  • Keep it professional. Sometimes your research won’t turn up anything and you’ll be left without a name to address. In that case, instead of addressing the letter to an individual, you can address the letter to the job title of the reader. For example, “Dear Hiring Manager of [Company].” If you can’t narrow down a job title, there’s always “To whom it may concern.”

Addressing a Cover Letter without a Company Address

Companies with several locations may have multiple addresses. Companies involved with remote work may have no address at all. When writing a cover letter without an address, you have several options:

  • Double-check for an address online. You may not have found it immediately, but diligent research can often turn up results. Consider checking the contact/about section of a company’s website, or searching for a Google My Business listing. Beyond that, you may also consider contacting the Department of Revenue to learn their state location, and follow up with their local chamber of commerce.  
  • Use the address of the company headquarters. It’s descriptive, professional, and better than leaving the address blank. This approach often makes sense for remote work, and for larger organizations where applications are passed through an HR department.  
  • Use their P.O. box number. If you can’t find a headquarters address, using a P.O. box number is the next best thing. Like with a headquarters address, it shows you made an effort.  
  • Leave the address blank. While an address can help prevent busy HR departments from misplacing your letter, outside of those circumstances, going without an address on your cover letter is not a grievous mistake. Hiring managers usually have more important things to worry about.

Find More Interview Advice on the MyPath Blog

Taking these kinds of small steps can help probably won’t define you as a candidate, but they can fine-tune your application for success. For your next step, you’ll want to learn how to Describing Yourself in an Interview , master the “Strengths and Weaknesses” Question , and then Crafting a Post-Interview Follow-Up Email .

There’s always more you can learn to set yourself on the path for career success. If you’re still searching for the right career path, try our Career Wizard Tool to see how your abilities and interests may align with a career in risk management.

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How to Address a Cover Letter With Examples

start cover letter no name

Options for Addressing a Cover Letter

  • Letter Without a Contact Person
  • Non-Gender-Specific Names

What Title to Use

  • Address an Email Cover Letter
  • Review a Sample Cover Letter

Before You Send Your Letter

One of the trickiest parts of writing a cover letter comes at the very beginning. Much of the time, you won’t know exactly who will read your letter. How do you address your cover letter when you don’t have the contact person’s name and/or gender ?

First of all, try to find out the name of the contact person. Some employers will think poorly of an applicant who does not take the time to learn the hiring manager’s name. Also, take care not to assume that you know the gender of the recipient based on the name. Many names are gender-neutral, and some hiring managers may identify as a gender other than male or female.

It’s also possible that you’ll do your research and still be unable to figure out to whom you are addressing your letter. In that case, it's better to be safe and use a generic greeting . It's also acceptable to start a letter without a greeting and start with the first paragraph of your letter .

You have a lot of options when addressing your letter. Learn more about the possibilities before you make your choice.

How to Address a Cover Letter Without a Contact Person

There are a variety of general cover letter salutations you can use to address your letter. These general cover letter salutations do not require you to know the name of the hiring manager.

In a survey of more than 2,000 companies, Saddleback College found that employers preferred the following greetings:  

  • Dear Sir/Madam (27%)
  • To Whom It May Concern  (17%)
  • Dear Human Resources Director (6%)
  • Leave it blank (8%)

Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

How to Address a Cover Letter for a Non-Gender-Specific Name

If you do have a name but aren't sure of the person's gender, one option is to include both the first name and the last name in your salutation, without a title that reveals gender:

  • Dear Sydney Doe
  • Dear Taylor Smith
  • Dear Jamie Brown

With these types of gender-ambiguous names,  LinkedIn  can be a helpful resource. Since many people include a photo with their profile, a simple search of the person's name and company within LinkedIn could potentially turn up the contact's photograph.

Again, you can also check the company website or call the company’s administrative assistant to get more information as well.

Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation.

For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to “Dr. Lastname” rather than “Ms. Lastname” or “Mr. Lastname.” Other titles might be “Prof.,” “Rev.,” or “Sgt.,” among others.

When you address a letter to a female employer, use the title “Ms.” unless you know for certain that she prefers another title (such as “Miss” or “Mrs.”).

“Ms.” is a general title that does not denote marital status, so it works for any female employer.

How to Address an Email Cover Letter

Hiring managers get a lot of emails each day. Make it easy for them to scan your email and follow up by including a clear subject line and a signature with your contact information. It's important to address the email cover letter correctly, including the name of the person hiring for the position if you have a contact, to ensure that your letter gets noticed.

Subject Line of Email Message

Never leave the subject line blank. There is a good chance that if a hiring manager receives an email with no subject line, they’ll delete it without even bothering to open it, or it could end up in their spam mailbox. Instead, write a clear subject indicating your intentions.

List the job you are applying for in the  subject line of your email message , so the employer knows what job you are interested in. They may be hiring for multiple positions, and you will want them to identify the position you’re interested in easily.

How to Address the Contact Person

There are a variety of  cover letter salutations  you can use to address your email message. If you have a contact person at the company, address the letter to Ms. or Mr. Lastname. If you aren’t given a contact person, check to see if you can  determine the email recipient's name .

If you can’t find a contact person at the company, you can either leave off the salutation from your cover letter and  start with the first paragraph  of your letter or use a  general salutation .

How to Format the Salutation

Once you have chosen a salutation, follow it with a colon or comma, a space, and then start the first paragraph of your letter. For example:

Dear Hiring Manager:

First paragraph of the letter.

Body of Email Cover Letter

The body of your cover letter  lets the employer know what position you are applying for, and why the employer should select you for an interview. This is where you'll sell yourself as a candidate. Review the job posting and include examples of your attributes that closely match the ones they are looking for.

When you're sending an  email cover letter , it's important to follow the employer's instructions on how to submit your cover letter and resume.

Make sure that your email cover letters are as well-written as any other documents you send.

If you have attached your resume, mention this as part of your conclusion. Then finish your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Include a closing, then list your name and your  email signature .

Your email signature should include your name, full address, phone number, email address, and  LinkedIn Profile URL  (if you have one) so it is easy for hiring managers to get in touch.

Firstname Lastname  Street Address  (optional) City, State Zip Code  Email  Phone  LinkedIn

Sample Cover Letter

This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter (Text Version)

Mary Garcia 12 Rogers Avenue Townville, New Hampshire 03060 555-555-5555 mary.garcia@email.com

February 17, 2021

Franklin Lee

CBI Industries 39 Main Street Townville, New Hampshire 03060

Dear Mr. Lee:

I was excited to see your ad for the operations assistant position in your Townville offices.

I have five years of experience as an operations assistant/associate. In my most recent role at ABC Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. In previous roles, I’ve done bookkeeping, data entry, and sales support. Basically, anything your department needs to run smoothly, I can do – and most likely, I already have experience doing it.

My other skills include:

  • Strong communication skills, in person, in writing, and on the phone
  • Excellent attention to detail and organization skills
  • Top-notch customer service
  • Experience in the industry and passion for the product
  • Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. Please contact me if you have questions or would like to schedule an interview. Thank you for your consideration.

Signature (hard copy letter)

Mary Garcia

Review Cover Letter Samples: It’s hard to write cover letters from scratch. To make life easier – and to make sure you don’t forget any of those pesky formatting rules —start by reviewing cover letter samples . Sending an email version instead? Look at a few examples of email cover letters to get started.

Customize Your Cover Letter: Why personalize your cover letter every time you apply for a job? Because even similar job titles have different requirements. The goal of a cover letter is to show the hiring manager that you’re the best candidate for this particular job. Customizing your cover letter will help you emphasize your skills and experience and how they fit with the job requirements .

Spell-Check Names: Before sending your cover letter, make absolutely sure that you have spelled the hiring manager’s name correctly. That is the kind of small error that can cost you a job interview.

Carefully Proofread Your Letter: Whether you're sending an email or uploading or attaching a printable cover letter, it's important to make sure that your cover letter and resume are written as well as any other business correspondence. If you can, have a friend proofread before you hit send, to pick up any typos or grammatical errors.

Saddleback College. " Your Resume is Your 1st Interview ," Page 14. Accessed Feb. 17, 2021.

How to Start a Cover Letter (Examples Included)

Mike Simpson 0 Comments

start cover letter no name

By Mike Simpson

When you’re writing a cover letter, nailing the opening is a must. Your cover letter introduction has to draw the hiring manager in, giving them a clear reason to keep reading. That’s why learning how to start a cover letter is so vital; it’s your doorway to success.

After all, more than eight-in-10 recruiters feel that an awesome cover letter is enough to land a candidate an interview even if their resume is only a partial fit for the job. Cool, right?

So, are you ready to make sure that your cover letter opening is everything it can be? Great! Here’s what you need to know.

What Is a Cover Letter?

Alright, let’s begin with the basics. Before you can learn how to start a letter to the hiring manager, it’s helpful to know what a cover letter is in the first place.

We’ve actually taken several deep dives into the world of cover letters, including how to address a cover letter , the best cover letter format , how to end a cover letter , and a full overview of how to write a cover letter .

But the basic gist is that a cover letter is a written elevator pitch. It acts as an introduction to what you have to offer, with a bit more flavor than you can put in a resume.

In many cases, your cover letter is the absolute first impression you’ll make on a hiring manager. As they read, they get a feel for who you are, as well as what you bring to the table.

Do cover letters really matter that much? Yes, they do. Overall, 49 percent of hiring managers think that receiving a cover letter is important to the hiring process, which is a pretty good indication that they value them.

So, what are the parts of a cover letter? In most cases, a cover letter has:

  • Contact Information
  • Opening Paragraph
  • Body Paragraphs
  • Closing Paragraph
  • Closing Sentiment

While that seems like a lot, it really isn’t. In most cases, you end up with about a page or so of content. After all, a cover letter isn’t an autobiography of your life; it’s a concise, tailored introduction to who you are as a professional.

Generally, when you’re trying to figure out how to start a cover letter, what you need to focus on are the salutation and the opening paragraph. Those are what make the first impression and usually play a big role in whether the hiring manager reads the whole thing or not.

You may want to dig a little deeper, making sure your opening line really packs a punch. But, really, that’s all part of creating a great opening paragraph, isn’t it? Just keep in mind that your leading sentence needs to be an attention-grabber, and you’re in good shape.

Now, is your cover letter opening more important than the rest of the letter? Well, yes and no. If your start to your letter isn’t strong, there’s a chance the hiring manager won’t finish reading it. That means a fantastic cover letter introduction is essential.

But the rest matters, too. In the end, you want your first impression to be a doozy. It’s just that, if you don’t nail the opening to your cover letter, the rest may never get a glance.

Common Mistakes When Starting a Cover Letter

Before we dive into how to start a cover letter, let’s talk about some cover letter introduction mistakes you want to avoid. After all, a misstep at this early stage can cost you the job, so you really need to make sure you get it right.

First, one of the biggest mistakes you can make is not tailoring the content to the position. When you write a cover letter, you are speaking to one particular hiring manager, not everyone who may ever want to hire you. If you don’t focus the content on that specific job, you might not connect with that hiring manager, causing them to move onto a different candidate.

Second, being too generic can come back to bite you. You want to stand out from the crowd, so you need to make sure your cover letter introduction feels a bit unique.

Third, choosing the wrong salutation – or not including one at all – can potentially lead to some trouble. If you go the wrong way, you may not connect with the hiring manager as well or could even offend them a bit. That’s no good.

Finally, spelling and grammar mistakes are a huge deal. They make it look like you lack attention to detail, and that isn’t going to win you any fans.

How to Start a Cover Letter

In many cases, figuring out how to start a letter for your job application is much easier if you take it one step at a time. It lets you tackle everything in succession and gives you a chance to focus on each critical part, increasing the odds that you’ll genuinely nail it.

Here’s a quick step-by-step guide on how to start a letter when you’re trying o land a job:

1. Choose the Right Salutation

The salutation in your cover letter opening serves as a greeting. It’s a chance to acknowledge the reader directly, even if just for a brief second.

Ideally, you want to address the hiring manager by name, using an approach like:

Dear [Mr./Mrs./Ms./Dr.] [First Name] [Last Name]

Now, you can potentially add one more option to the list: Mx. This is a relatively new gender-neutral addition that’s favored by people who consider themselves nonbinary.

Generally speaking, you should only use “Mx.” if you are completely, 100 percent certain that it’s the hiring manager’s preferred title. You don’t want to go with it simply because you don’t know the hiring manager’s gender. Why? Well, since it’s a newer option, not everyone is familiar with it, so some hiring managers might think it’s a typo.

Additionally, people may have a variety of opinions about “Mx.,” and not all of them are positive. Since it’s a bit controversial in certain circles, you could offend a hiring manager by using it if that isn’t what they prefer.

So, what do you do if you know the hiring manager’s name but not their gender or preferred title? Worst case, go with “Dear [First Name] [Last Name]” instead. It’s a bit less formal, but it may be better than getting the title wrong.

If you genuinely don’t know the hiring manager’s name – and can’t figure it out with some research – you can try:

  • Dear [Job Title/Role] – Dear Hiring Manager, Dear Operations Manager, Dear VP of Sales, etc.
  • Dear [Department] – Dear IT Department, Dear Marketing Department, etc.

Those aren’t as personal, but they can do the trick. They at least speak to a particular individual, making it clear that you had a certain recipient in mind. As a result, they are much better than more generic alternatives.

What about “To Whom It May Concern?” Well, we’ve taken a deep dive into how to use to whom it may concern . But, in most cases, that isn’t your best. It feels outdated, for one. Plus, it doesn’t have a particular reader in mind, which isn’t ideal.

The same goes for “Dear Sir or Madam.” Along with being generic and incredibly old-school, it’s also a bit awkward. Plus, it makes it seem like you didn’t even try to come up with something better, and that’s never good.

2. Nail the Opening Sentence

Your opening sentence in your cover letter is what really needs to draw the hiring manager in. As a result, you want to make sure that it packs a wallop.

Usually, you have a few options that can pull this off. First, if you know someone at the company who referred you to the position, you can try name-dropping. Many hiring managers favor direct referrals, so it’s alright to make that connection clear from the beginning.

Second, you can lead off with a relevant accomplishment. This one can get a little tricky to do well. You really have to relate it to something in the role, and that isn’t always easy to manage without using a sentence or so to build in some context.

Finally, you can focus on your excitement. Hiring managers like people who seem passionate about the opportunity, so this route could let you start your cover letter on a great note.

With all of these, you want to make sure the opening sentence taps on the position you’re trying to land. It’s smart to mention the job title, department, and company, as that ensures the hiring manager knows why you’re writing. If it doesn’t fit in the first sentence, then it needs to come in on the second.

3. Round Out the First Paragraph

Generally, your cover letter opening paragraph is going to be two or four sentences long. If you didn’t get it into your opening sentence, use your second one to mention the job opening. That way, the hiring manager understands exactly why you reached out.

After that, it’s time to tap on some relevant skills. Use the job ad to identify high-priority capabilities. Next, treat them like keywords, using the exact same words and phrases to increase your odds of looking like a great match (and getting past an automated screener).

4. Quantify the Details

Numbers stand out visually in a cover letter. They actually draw the eye, as they aren’t as widely used as letters and most forms of punctuation.

By quantifying a detail or two, you create visual interest. Plus, you’re giving the hiring manager some helpful context about what you’ve achieved, something that can make you look like a stronger candidate.

3 Cover Letter Starting Samples

Sometimes, nothing helps bring some tips to life like a handy example or three. If you want to make sure you understand how to start a cover letter or are looking for some samples that you can use as a template, here are three cover letter introduction examples, each representing a different approach.

1. When You Were Referred

Dear Mr. John Doe:

During my 6 years as a sales professional, I’ve had the opportunity to collaborate with a number of amazing professionals, including Jane Smith, a member of your team who recommended I apply for the Account Manager opening at ABC Inc. In my last position, I managed a portfolio of 25 enterprise-level clients while also boosting sales by 15 percent year-over-year during my tenure. I believe that my penchant for strategic thinking, as well as my strong negotiation and communication skills, make me an exceptional fit for your position.

2. Leading with an Achievement

Dear IT Department:

Over the past 4 years, I’ve focused my career on the world of project management, recently earning by Project Management Professional (PMP) certification. Additionally, I personally oversaw five $50k+ development projects concurrently, each of which was finished on time and within budget. I feel that my experience as a leader, as well as my expertise in risk assessment and cost management, makes me an ideal fit for the Project Manager position at XYZ Corp.

3. Going the Excitement Route

Dear Hiring Manager:

When I saw the administrative assistant opening at ABC Company, I immediately knew I wanted to apply. As an office assistant with 6 years of experience, I have honed many key skills you’re hoping to find, including scheduling, report writing, and customer service. Last year, among 50 nominated colleagues, I was even recognized as the Employee of the Year, largely because of my passion and dedication to my work, something that I would love to bring to ABC Company.

Putting It All Together

Ultimately, you should now understand how to start a cover letter off in the best way possible. Use all of the tips above, and turn to the cover letter opening samples to serve as guides. That way, you can create an introduction that captures the hiring manager’s attention and keeps them reading, giving you a chance to showcase even more about why you’re such an awesome candidate.

And as always, Good luck!

start cover letter no name

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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start cover letter no name

How to Write a Cover Letter in 2024 + Examples

Background Image

After weeks of heavy job search, you’re almost there!

You’ve perfected your resume. 

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

  • What’s a cover letter & why it’s important for your job search
  • How to write a convincing cover letter that gets you the job (step-by-step!)
  • How to perfect your cover letter with the Novoresume free checklist
  • What excellent cover letter examples look like

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume). 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume. 

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

how to write cover letter

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

  • Header - Input contact information
  • Greeting the hiring manager
  • Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
  • Second paragraph - Explain why you’re the perfect candidate for the job
  • Third paragraph - Explain why you’re a good match for the company
  • Formal closing

Or, here’s what this looks like in practice:

structure of a cover letter

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step. 

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

cover letter templates

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

contact information on a cover letter

Here, you want to include all essential information, including:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

In certain cases, you might also consider adding:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.

And here’s what you shouldn’t mention in your header:

  • Your Full Address 
  • Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.

matching resume and cover letter

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this. 

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

linkedin search cco

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

  • Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

  • Experience managing a Facebook ad budget of $10,000+ / month
  • Some skills in advertising on other platforms (Google Search + Twitter)
  • Excellent copywriting skills

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

  • What’s the company’s business model?
  • What’s the company product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device. 

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have. 

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
  • Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
  • Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

  • Best Regards,
  • Kind Regards,

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

  • Professional email
  • Relevant Social Media Profiles

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

  • Did you mention 2-3 of your top achievements?
  • Did you use numbers and facts to back up your experience?

Do you successfully convey that you’re the right pro for the job?

  • Did you identify the core requirements?
  • Did you successfully convey how your experiences help you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

  • Did you identify the top 3 things that you like about the company?
  • Did you avoid generic reasons for explaining your interest in the company?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

college or student cover letter example

Middle Management Cover Letter Example

Middle Management Cover Letter

Career Change Cover Letter Example

Career Change Cover Letter

Management Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught. 

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

resume examples for cover letter

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

  • A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
  • A cover letter goes in your job application alongside your resume
  • Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
  • There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
  • Most of the content of your cover letter should be factual , without any fluff or generalizations

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

  • How to Write a Motivational Letter
  • How to Write a Resume with No Work Experience
  • Most Common Interview Questions and Answers

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Sports AlDente

Reflecting on highlights from Patrick Mahomes’ pre-NFL draft cover letter: “I may not be flawless, but neither is the game of football.”

P atrick Mahomes has swiftly ascended to legendary status in his six-year tenure as an NFL starting quarterback. With three Super Bowl victories and three MVP titles under his belt, he’s already etched his name among the sport’s elite, all by the age of 28.

What’s particularly remarkable about Mahomes’ trajectory is that he wasn’t initially heralded as a top prospect coming out of college.

Despite not being considered the premier quarterback in his draft class, Mahomes took matters into his own hands in the lead-up to the 2017 NFL Draft by submitting a cover letter addressed to all NFL coaches and general managers, making his case for a formidable quarterback prospect. And he certainly proved his point.

In his letter, as reported by The Players’ Tribune, Mahomes emphasized the essence of football – from performing under pressure to rallying the team in challenging situations. He acknowledged his imperfections but highlighted his resilience and determination to excel.

Reflecting on his college years at Texas Tech, Mahomes underscored his ability to lead an offense and earn respect in the locker room.

Despite skepticism from scouts about his transition to the NFL, Mahomes’ tenure with the Kansas City Chiefs has been nothing short of spectacular. His success validates the belief of Andy Reid and the Chiefs organization in his abilities, demonstrating that Mahomes is not just a quarterback but a transformative force in the sport.

Patrick Mahomes (Credits: Getty Images)

Politics latest: 'Fuming' SNP claims Speaker Sir Lindsay Hoyle and Labour agreed 'stitch up' - as 57 MPs back no-confidence motion

Commons Speaker Sir Lindsay Hoyle is under pressure over his handling of the SNP's motion for a ceasefire in Gaza. His decision to allow a vote on a Labour amendment saw Tory and SNP MPs storm out - and he is now facing questions over his future in the role.

Thursday 22 February 2024 10:54, UK

Please use Chrome browser for a more accessible video player

  • 57 MPs now say they have no confidence in Speaker
  • Full list of who has signed the motion
  • Hoyle apologises for handling of Gaza votes
  • Explained: What on Earth went on in the Commons
  • Explained: Why Speaker's move sparked such anger
  • How MPs can force Speaker out of office
  • Sam Coates: Speaker has 24 hours to save his political life
  • Live reporting by Charlotte Chelsom-Pill

News is moving fast here in Westminster as the Speaker faces pressure after yesterday's chaos in the Commons over the Gaza ceasefire votes.

This post has the very latest figure for how many MPs have signed a no-confidence motion in Sir Lindsay Hoyle.

Context: It's important to note this early day motion won't necessarily force Sir Lindsay out.

He is not bound to resign if a certain number of MPs back it and there is unlikely to be a debate on it.

Rather, the EDM is being used as a mechanism by his critics to show the strength of feeling in parliament after what happened yesterday with the Gaza ceasefire votes.

Sir Lindsay sparked outrage among SNP and Tory MPs when he selected a Labour amendment to the SNP's motion.

Convention dictates that only the government can amend an opposition motion, but Sir Lindsay opted to choose Labour's amendment as well as the government's.

Scroll down for more detailed updates the latest reaction and analysis from our team of correspondents.

Speaker Sir Lindsay Hoyle is back in the Commons this morning as more MPs add their names to a motion of no confidence in him (see post at 10.40).

An urgent question is asked about the Post Office Horizon scandal. 

The question asks about the status of compensation for subpostmasters relating to the scandal.

Post Office minister Kevin Hollinrake says his appetite for compensation for postmasters is "undiminished".

But he says: "I accept we need to increase the pace of the delivery of compensation claims. 

He says as of this month,  £160m has been paid in financial compensation to more than 2,700 victims.

He adds that 102 convictions have been overturned. 

The Post Office scandal saw hundreds of subpostmasters wrongly prosecuted after faulty software recorded shortfalls in what is considered the widest miscarriage of justice in British history.

The SNP wants the Speaker to "make a personal statement" detailing all of his meetings and communications with Sir Keir Starmer and Labour ahead of his decision on yesterday's Gaza ceasefire motion, political editor Beth Rigby reports.

It comes after SNP Westminster leader Stephen Flynn told Beth he believed there was "stitch up" between Speaker and Labour over what amendments were selected.

Labour has denied the party put pressure on Sir Lindsay to accept the party's amendment.

The Speaker went against convention and selected Labour's amendment to the SNP's motion on a Gaza ceasefire, sparking fury from the SNP and the Conservatives. 

Westminster's third largest party is "still fuming" over yesterday's events, Beth adds.

By Faye Brown , political reporter

Commons Speaker Sir Lindsay Hoyle is being urged to "come clean" about whether Labour tried to influence his handling of a debate on Gaza which descended into chaos.

Sir Lindsay, who is facing calls to resign, is meeting with Leader of the House Penny Mordaunt and party chief whips later today in a bid to smooth things over.

The number of MPs who have signed a no-confidence motion has now reached more than 50.

The row broke out on Wednesday night after he allowed a vote on a Labour amendment to an SNP motion calling for an immediate ceasefire in Gaza.

Opposition parties are not usually able to amend opposition motions, only the government, so some Tory MPs saw the decision as unfair given Sir Keir Starmer was expected to face a significant rebellion had his party's amendment not been chosen.

The SNP was also left furious that Labour's amendment was chosen to be voted on first - leading to accusations Sir Lindsay had allowed the debate to be "hijacked" by Labour and resulting in Conservative and SNP MPs storming out of the chamber.

Health minister Maria Caulfield told Sky News "the rumours are that Labour were going to lose quite heavily and they tried to influence the Speaker with that".

"He needs to come clean about what discussions were had," she added.

Labour has denied this and suggested the Tories boycotted the proceedings because they were worried about a rebellion on their own side.

Read more here:

The number of MPs who have signed a motion of no confidence in Commons Speaker Sir Lindsay Hoyle is still climbing.

It now stands at 57.

It comes amid fury at the Speaker over his handling of the Gaza ceasefire vote yesterday evening.

The motion reads: "That this House has no confidence in Mr Speaker".

Our  deputy political editor  Sam Coates   has said it seems the motion is "only going one way" (see post at 10.05am).

This motion won't necessarily force Sir Lindsay out - he is not bound to resign if a certain number of MPs back it and there is unlikely to be a debate on it.

We're speaking to MPs this morning to get their thoughts on last night's events in the Commons - and the future of the Speaker.

One of the issues the events have thrown up is around MPs' safety.

Sky News understands Sir Lindsay Hoyle had MPs' safety at the forefront of his mind when he decided to take the unusual decision to select amendments tabled by both Labour and the government to the SNP's Gaza ceasefire motion.  

Speaking to political reporter Faye Brown,  Conservative MP Tobias Ellwood told her: "It’s an issue MPs on all sides are increasingly worried about. 

"But it's totally wrong for the speaker to start making judgements about parliamentary motions on this basis."

Our  deputy political editor Sam Coates   has been giving his take on the news that more than 50 MPs have now signed a motion of no confidence the Commons Speaker (see post at 09.37am). 

He says it seems the motion is "only going one way".

"I know there are people who haven't signed the motion who believe in it," he says.

"It just smells really bad."

Sir Lindsay sparked outrage among SNP and Tory MPs yesterday when he selected a Labour amendment to the SNP's motion on a ceasefire in Gaza.

Sam Coates says looking at the names of the MPs who have signed the motion, including chairman of the 1922 Committee Sir Graham Brady and the number of SNP MPs, makes this "increasingly ominous" for Sir Lindsay.

"It appears that he is losing the confidence of the third biggest party in Westminster, the SNP, and the rump of Tory backbenchers. 

"If you lose just those two groups alone, then it is really, really hard to continue to oversee the Commons. Something you can only really do with the consent of the Commons."

There are now 57 MPs who have signed a motion of no confidence in Speaker Sir Lindsay Hoyle (see 09.37am post).

Here's the full list of Conservatives:

  • William Wragg
  • Gary Sambrook
  • Jill Mortimer
  • John Stevenson
  • Kieran Mullan
  • Anthony Mangnall
  • James Duddridge
  • Chris Green
  • Bob Blackman
  • Tom Randall
  • Jonathan Lord
  • Karl McCartney
  • Derek Thomas
  • Jack Brereton
  • James Grundy
  • Brendan Clarke-Smith
  • Lee Anderson
  • Graham Brady
  • Eddie Hughes
  • Geoffrey Clifton-Brown
  • Marco Longhi
  • Simon Baynes
  • Shaun Bailey
  • Matt Warman
  • Steve Double
  • Danny Kruger
  • Miriam Cates
  • Robert Goodwill
  • Jonathan Gullis
  • Kelly Tolhurst

And from the SNP:

  • David Linden
  • Stewart Malcolm McDonald
  • John McNally
  • Gavin Newlands
  • Pete Wishart
  • Patricia Gibson
  • Joanna Cherry
  • Alison Thewliss
  • Anum Qaisar
  • Douglas Chapman
  • Carol Monaghan
  • Drew Hendry
  • Anne McLaughlin
  • John Nicolson
  • Kirsty Blackman
  • Ronnie Cowan
  • Dave Doogan
  • Amy Callaghan
  • Brendan O'Hara

Independent:

  • Rob Roberts

The number of MPs who have signed a motion of no confidence in Commons Speaker Sir Lindsay Hoyle has now increased to 51. 

The motion won't necessarily force Sir Lindsay out - he is not bound to resign if a certain number of MPs back it and there won't be a formal vote on it.

Alongside her comments on the new government scheme to recognise baby loss (see previous post), health minister Maria Caulfield has also welcomed new guidance to bosses over their legal obligations to women in the workplace going through the menopause.

Guidance from the Equality and Human Rights Commission (EHRC) says employers could be sued if they "do not make reasonable adjustments" for women. 

"The menopause is something which has gone unrecognised for years," the health minister Maria Caulfield told Sky News earlier. 

She said the workplace was a particular focus for the government at the moment "because we are losing so many women who are the most experienced women in the workforce" due to symptoms of the menopause.

She added that there are some really simple things that employers can do to make the workplace better, including better ventilation or changes to the uniform women may have to wear. 

According to the EHRC, symptoms of the menopause can be considered a disability under the Equality Act 2010 if they have a "long-term and substantial impact" on a woman's ability to carry out their usual day-to-day activities.

Failing to make  "adjustments" will amount to disability discrimination under the act if a worker's menopause symptoms amount to a disability, the watchdog has said.

Disciplinary action against menopausal women over menopause-related absences from work could also amount to unlawful discrimination unless it is justified, the guidance says.

Symptoms of the menopause include hot flushes, brain fog and difficulty sleeping.

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start cover letter no name

IMAGES

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COMMENTS

  1. How To Address a Cover Letter Without a Name in 5 Steps

    1. Remain gender neutral The first step to addressing a cover letter without a name is to use gender-neutral identifiers. Deepti Sharma spent several years in the corporate world before following her entrepreneurial spirit and starting her business as a human resources (HR) consultant.

  2. How to Address a Cover Letter Without Name: 2023 Guide (10 ...

    1. Address the Cover Letter with "Dear Hiring Manager" It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all. This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.

  3. How to Address a Cover Letter Without a Name

    1 Do some research 2 Use a professional greeting 3 Customize your cover letter 4 Follow the cover letter format 5 Proofread and edit your cover letter 6 Attach your cover letter...

  4. How To Address a Cover Letter Without a Name (Exact Examples)

    Here are two examples of how to start a cover letter without a name: Example 1: Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company.

  5. How to Address a Cover Letter Without a Name

    Fortunately, there are several ways you can address a cover letter without a name. Who to address your cover letter to if the recipient is unknown Opening your cover letter by addressing the hiring manager by name is always preferable to a generic greeting.

  6. 10 Best Ways To Address A Cover Letter Without A Name

    There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don't know the recipient's name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal. Here are some guidelines to follow when addressing a cover letter:

  7. How to Address a Cover Letter Without a Name (5 Salutations)

    Table of Contents 5 Popular Ways to Address a Cover Letter Without a Name 1. To the Hiring Manager 2. Dear Hiring Manager 3. Dear [Company Name] 4. Hello 5. Dear Sir or Madam Other Salutations to Use When You Don't Have a Name Tips to Find the Names of Employers and Hiring Managers How to Make the Perfect Cover Letter Final Thoughts

  8. How to Address a Cover Letter Without a Name

    2 Use a generic salutation. If you can't find the name of the hiring manager, you can use a polite and appropriate generic salutation, such as Dear Hiring Manager or Dear Recruiter. It is best to ...

  9. How to Address a Cover Letter Without a Name: Tips and Examples

    2 Use a generic salutation. If you can't find a name after doing some research, it is best to use a polite and professional generic salutation. Avoid using "To whom it may concern" or "Dear Sir or ...

  10. 3 Simple Ways to Start a Cover Letter Without a Recipient Name

    Method 1 Finding the Right Name Download Article 1 Check the job post for a specific name. If you're applying for a job you saw listed on a job board or other website, read carefully over the post again. Most job listings include the name of the person in charge of hiring for that position.

  11. How to Address a Cover Letter Without a Name

    1. Do your research How you address a cover letter can be challenging, especially if you don't have a contact name or you don't know whether the person is male or female. A personalized salutation helps differentiate you from other candidates, which is the main goal of your cover letter.

  12. How to Address a Cover Letter with No Name

    By Megan Hageman If the job description doesn't tell you who will be reading your application, don't address your cover letter with to whom it may concern. If there's no name on the job posting, here's how to go about addressing your cover letter. Where to look for the recipient's name

  13. How to Address a Cover Letter in 2024 (with Examples)

    How to address a cover letter without a name: Use Dear [XYZ] Hiring Manager. Example: Dear Sales Team Hiring Manager. Avoid obvious mistakes. Check spelling, gender, and titles. Use Ms. instead of Miss or Mrs. When emailing cover letters and resumes, write a subject line with "Application for" + job title. Start with "Dear.".

  14. How to Address Cover Letters with No Name or Address

    Keep it professional. Sometimes your research won't turn up anything and you'll be left without a name to address. In that case, instead of addressing the letter to an individual, you can address the letter to the job title of the reader. For example, "Dear Hiring Manager of [Company].". If you can't narrow down a job title, there's ...

  15. How to Address a Cover Letter With Examples

    What Title to Use. Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation. For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to "Dr. Lastname" rather than "Ms. Lastname" or "Mr. Lastname.".

  16. How to Address a Cover Letter (+ Who to Address) in 2024

    Using a person's name in direct communication helps to establish a connection. So it's no wonder you should use it in the cover letter address! Start with Dear + recipient's first name or their first and last name. Use honorific titles such as Mr. or Ms. only if you're 100% certain of the recipient's gender identity.

  17. How to Start a Cover Letter [+ Introduction Examples]

    Here's a simple-but-powerful cover letter introduction template to use as an example: Dear [First Name], I was excited to come across the [Job Title] position at [Company Name]. As a [Current Job Title] with [# of Years] years of experience, I have become competent in [Relevant Skills & Job-Related Abilities].

  18. How to Start a Cover Letter (Examples Included)

    When you're writing a cover letter, nailing the opening is a must. Your cover letter introduction has to draw the hiring manager in, giving them a clear reason to keep reading. That's why learning how to start a cover letter is so vital; it's your doorway to success.

  19. 12 Ways to Start a Cover Letter: Examples & Tips

    1. Mention a contact within the company If you were referred by a former coworker, classmate, or friend who's highly regarded in their company, mention their name in the opening sentence of your cover letter for some immediate credibility. Example : Well-Connected

  20. How to Address Your Cover Letter in 2023

    Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible). For a cover letter, you should always default to addressing it to the hiring manager for the position you're applying to. Unless you know for sure that the culture of the company is more casual, use the hiring manager's first and ...

  21. How to Start a Cover Letter [20+ Opening Line Examples]

    How to Start a Cover Letter with a Name. To start a cover letter with a name do some research. Check the job posting for a named email address. Do some research on LinkedIn. And if all else fails call the receptionist and ask who the hiring manager is. RIGHT. Dear Mr Fawlty.

  22. How to Write a Cover Letter in 2024 + Examples

    Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.

  23. Nursing Cover Letter Examples and Templates for 2024

    Your nursing cover letter should usually have five sections, in this order: 1. Heading. At the top of the page, include: Your name and contact information. The date. The recipient's name, title, organization, and contact information (when available) (Note: Feel free to omit this section if you send your letter by email and your contact ...

  24. Reflecting on highlights from Patrick Mahomes' pre-NFL draft cover

    Despite not being considered the premier quarterback in his draft class, Mahomes took matters into his own hands in the lead-up to the 2017 NFL Draft by submitting a cover letter addressed to all ...

  25. Politics live: Speaker Sir Lindsay Hoyle clinging on to job as 33 MPs

    Commons Speaker Sir Lindsay Hoyle is under pressure this morning over his handling of the SNP's motion for a ceasefire in Gaza. His decision to allow a vote on a Labour amendment saw Tory and SNP ...