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How to Present a Proposal
Last Updated: January 15, 2023 Approved
This article was co-authored by Michael McCutcheon, PhD . Dr. Michael McCutcheon is a career coach, psychologist, and award-winning public speaker who specializes in procrastination elimination, goal achievement, and increasing life satisfaction. With a background as a counseling psychologist, he guides clients toward becoming more aware of their desires and anxieties to break old patterns, create new habits, and achieve life-changing results. He also helps clients improve organization skills, embark on a new career, get promoted, get admitted into graduate schools, and transition from school to the working world. He is a published author and lecturer in graduate psychology courses at New York University (NYU), a position he has twice won the Teaching Award (2014 & 2019). His work has appeared in the press as a lifestyle and career expert for The Washington Post/The Associated Press, The New York Post, Scholastic, Lifehacker, and The Coca-Cola Company. He has served as a contributing writer for Out Magazine and featured panelist on National Public Radio (NPR). There are 8 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 54,625 times.
Presenting a business proposal requires more than simply reading a transcript of the proposal text. Gaining the confidence of your audience requires tact, research, and a whole lot of preparation. If done correctly, your presentation can inspire your listeners to adopt your proposal.
Preparing the Proposal
- If possible, talk to someone who has already seen the proposal, and gauge their interest.
- Check recent news stories which indicate the current financial state of the company or individual you're targeting.
- Think about the audience's values, goals, and ideals. Your proposal should address not just their economic needs but their corporate mission, too.
- Your written proposal should not be identical to your oral presentation. Simply reading the proposal word for word will bore your audience. Your oral presentation should use the proposal text as a foundation but should also expand on your main points without lingering on every detail.
- An improper or incomplete proposal submission may jeopardize your chances of not only having your proposal approved but also receiving future RFPs. Use care when crafting your submission.
Making the Pitch
- This is especially important when conducting an RFP presentation.
- Slide shows can help listeners retain information and better understand the main points of your proposal.
- You can use the slide show to supplement or replace your own notes. They can keep you on track and keep your audience engaged.
- Before you begin, try breathing in and out slowly for a while.
- Assume your audience is receptive, not hostile, to your proposal.
- Avoid interjecting filler words like "uh" or "um" into your presentation.
Sealing the Deal
- If you get an off-topic or difficult question, address it honestly, but artfully try to redirect the question back to why your proposal is a good one. [12] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source
Expert Q&A
- Don't feel defeated if your proposal is not accepted. Think of it as a learning experience, and try to identify points which could be stronger next time. Thanks Helpful 0 Not Helpful 0
- Pay attention to the details. This applies to both the written proposal and your oral presentation. Thanks Helpful 0 Not Helpful 0
- Dress professionally for your presentation. First impressions are important. A sloppy appearance could hurt your proposal's chances of success no matter how good your presentation is. Thanks Helpful 0 Not Helpful 0
- Do not take beta-blocker drugs in an attempt to relax before your presentation. You run the risk of becoming a little too relaxed and doing or saying something you'll later regret. Thanks Helpful 1 Not Helpful 0
You Might Also Like
- ↑ Michael McCutcheon, PhD. Career Coach & Psychologist. Expert Interview. 14 October 2020.
- ↑ https://www.entrepreneur.com/starting-a-business/7-steps-to-a-winning-business-proposal/299681
- ↑ http://blog.quoteroller.com/business-proposals-how-to-write-guide/
- ↑ http://www.fripp.com/selling-your-way-to-success-how-to-present-your-proposal-at-an-executive-meeting/
- ↑ Paul R. Timm, How to Make Winning Presentations, https://books.google.com/books?id=qqScv8LU9noC&lpg=PP1&dq=winning%20presentations&pg=PT60#v=onepage&q=winning%20presentations&f=false
- ↑ Thomas Leech, How to Prepare, Stage, and Deliver Winning Presentations, https://books.google.com/books?id=GEJn-UPf1cEC&lpg=PP1&dq=winning%20presentations&pg=PA80#v=onepage&q=proposal&f=false
- ↑ https://hbr.org/2010/11/how-to-get-their-approval.html
- ↑ https://hbr.org/2010/11/defend-your-research-people-often-trust-eloquence-more-than-honesty/ar/1
About This Article
To present a business proposal, make sure to speak in a clear, audible voice to command your audience’s attention, and avoid using distracting filler words like “uh” and “um.” Additionally, emphasize the main points rather than reading your proposal word for word, since your audience will have the text before them. You should also use visuals, like PowerPoint slide shows, to help the audience have a better understanding of your main points. Then, end your proposal by reiterating your main points in a simple, straightforward way. For more advice, like how to write your proposal with inspiring, optimistic language, keep reading! Did this summary help you? Yes No
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How To Write A Project Proposal Presentation?
A project proposal is an initial step towards starting any project. Every manager or executive has to write a project proposal at some point. Every project proposal is planned and outlined strategically. This blog will help you to make an impactful project proposal presentation that leaves a lasting impression.
Presenting your ideas well is essential to gaining quick approval for projects, whether internal or external. Even the strongest elevator pitch is not going to work by itself. Writing a project proposal presentation enters the picture at this point. You must be able to deliver a proposal for a project effectively if you have the technology or product to show a particular investor. This blog will help you understand how to write a project proposal presentation quickly and how to compose it.
What is a Project Proposal Presentation?
A project proposal serves as a project management tool for outlining the goals and specifications of a project. It facilitates initial project planning framework agreement between organizations and external project stakeholders.
Its primary goal is to win over decision-makers. Because of this, a project proposal presents the main selling point of your endeavor to internal and external project stakeholders. The proposal aims to catch the interest of project sponsors and stakeholders.
Different Types of Project Proposal Presentations
Before learning how to make a project proposal presentation, you need to know that they are of different types. Here are some of the types in which you can give a presentation of a project proposal:
1. Solicited Project Proposal:
A solicited project proposal is a formal document submitted in response to a specific request or invitation from an organization or entity seeking external project ideas or services. The one requesting issues a Request for Proposal (RFP).
The proponents create a solicited project proposal presentation detailing their approach, expertise, timelines, and costs for addressing the outlined needs. Organizations evaluate and compare the proposals that describe their solutions and services before selecting them.
2. Unsolicited Project Proposal
In an unsolicited proposal, you create a proposal after carefully identifying the possible solutions for the problems. It’s unlike an RFP but something an investor didn’t ask for. These project proposal presentations are sent to potential clients without being asked for as a pitch or an introduction to investors or sponsors.
3. Informal Project Proposal
With informal project proposals, potential customers express interest in your offerings and ask to review your proposal. Since these are based on conversations rather than official requests, they frequently include all the required information. So they usually need much more research.
4. Renewal Project Proposal
A renewal project proposal presentation is a document that outlines plans for extending, updating, or continuing an existing project or service. These offers are made to potential customers to prolong the support for an ongoing project close to completion. The proposal typically includes reviewing the project’s past performance, achievements, and any necessary adjustments or enhancements for the renewal period.
5. Continuation Project Proposal
A continuation project proposal is a document submitted to request for extension or continuation of an existing project beyond its initially planned time frame. It typically includes an assessment of the project’s progress, achievements, and the need for additional time to accomplish its goals. The proposal outlines the reasons for the extension, any adjustments to the project plan, and a renewed timeline to ensure the successful completion of the ongoing initiative.
6. Supplemental Project Proposal
A supplemental project proposal presentation is a formal request document submitted to propose additional work or modifications to an existing project. The use of this proposal arises due to changing project requirements, unforeseen challenges, or the identification of new opportunities during the project. The proposal details the scope of the supplemental work, its impact on the overall project, associated costs, and any adjustments needed in the project plan.
This section gives you some clarity on how to write a project proposal PowerPoint presentation. It outlines the blueprint of a comprehensive presentation, using a project proposal presentation example:
1. Understand Your Audience and the Problem you’re Solving:
Before diving into the content creation process, it’s essential to have a deep understanding of your audience. Identify their needs, concerns, and expectations to tailor your project proposal presentation accordingly. This ensures that your proposal addresses their specific requirements and resonates with them.
Persuade your reader with references and data. Among the inquiries to make are:
- What issue is your project trying to solve?
- What is known about this issue already?
- Who has previously tackled this issue, and what literature is available?
- Why can’t this problem be adequately addressed by previous research?
2. Define Clear Objectives:
Clearly outline the objectives of your project proposal presentation on PowerPoint or Google Slides . Whether seeking approval, securing funding, or gaining support, having well-defined goals will guide your content creation process and help you focus on delivering a persuasive message.
A few things to mention are:
- Your project’s mission statement
- Your project timeline, complete with significant checkpoints
- Roles and duties of the project team
- A risk register outlining your risk-reduction strategy
- Deliverables for the project
- Tools for reporting that you’ll utilize during the project
3. Structure Your Presentation:
Create a well-organized structure for your presentation to maintain clarity and flow. Begin with an engaging introduction, followed by a detailed overview of the project, the problem it aims to solve, proposed solutions, and a compelling conclusion. Use visual aids, such as slides and graphics, to enhance understanding and engagement.
As you’re defining the structure of your presentation, be sure to incorporate the following:
- The outcome or goal of your undertaking
- A schedule for the project’s deliverables’ readiness
- SMART objectives in line with the outputs you’re generating
4. Craft a Captivating Introduction:
Start your project proposal presentation with a hook that captures attention and sets the tone for the rest of the proposal. Clearly state the problem your project addresses and why it’s important. Establish a connection with your audience by highlighting the project’s relevance to their interests or goals.
5. Clearly Define the Project Scope:
Provide a comprehensive overview of your project, detailing its scope, objectives, and anticipated outcomes. Clearly articulate the timeline , milestones , and deliverables to give your audience a realistic understanding of what to expect.
6. Highlight the Value Proposition:
Emphasize the unique selling points and benefits of your project. Communicate how it addresses the identified problem and why it stands out from alternative solutions. Use data, testimonials, or case studies to bolster your claims and build credibility.
7. Develop a Realistic Budget:
Include a detailed budget that outlines the financial requirements of your project. Break down costs into categories and provide justifications for each expense. This demonstrates a thorough understanding of the financial implications and reinforces your credibility.
8. Address Potential Challenges and Risks:
Acknowledge potential challenges and risks associated with the project and outline mitigation strategies. Demonstrating a proactive approach to risk management reflects your preparedness and commitment to the project’s success.
9. Engage Your Audience:
Encourage audience interaction throughout your presentation. Incorporate opportunities for questions and discussions to address concerns, gather feedback, and foster a collaborative atmosphere.
10. Conclude with a Strong Call to Action:
Wrap up your presentation with a compelling conclusion reinforcing the project’s value and importance. Clearly state the desired action or decision you seek from your audience, whether it’s approval, support, or funding.
By following these comprehensive steps, you can create a project proposal presentation that informs and persuades, increasing the likelihood of successful project approval and implementation.
How To Present A Project Proposal Presentation?
Presenting a project proposal is an art that involves not just the spoken word but also the visual representation of your ideas. Each slide in your presentation plays a crucial role in conveying key information and building a compelling case for your project:
Slide 1: Title Slide
The title slide sets the tone for your presentation. Include the project title, your name or team name, and the date. Use visually appealing graphics or images related to the project to capture attention.
Slide 2: Agenda
Provide an overview of the presentation structure . This helps orient your audience and gives them a roadmap of what to expect. Clearly outline the key topics and sections you’ll be covering.
Slide 3: Introduction
Start with a compelling introduction. Highlight the problem your project addresses and why it is significant. Engage your audience initially, making them eager to learn more about your proposal.
Slide 4: Project Overview
Offer a brief but comprehensive overview of the project. Include key details such as the project’s purpose, goals, and objectives. Use visuals like charts or graphics to convey information succinctly.
Slides 5-8: Problem Statement and Need
Dedicate a few slides to articulate clearly the problem your project aims to solve. Provide data, statistics, or real-life examples to emphasize the urgency and relevance of the issue.
Slide 9: Solution
Present your proposed solution to the identified problem. Break it into key components and use visuals to illustrate how your project addresses the issues. Communicate the unique value of your solution.
Slides 10-12: Project Scope and Deliverables
Detail the scope of your project , including specific deliverables and milestones. Use visuals like timelines or Gantt charts to help your audience visualize the project’s timeline and workflow.
Slide 13: Budget
Introduce the financial aspect of your project. Break down the project budget into categories and provide a clear overview of the costs associated with each. Use graphs or pie charts to make the information easily digestible.
Slides 14-15: Risks and Mitigation
Acknowledge potential challenges and risks associated with your project . Demonstrate your awareness and preparedness by outlining mitigation strategies for each identified risk.
Slide 16: Team and Expertise
Introduce the key members of your project team and highlight their relevant expertise. This slide helps build credibility and assures your audience that you have the necessary skills to execute the project successfully.
Slide 17: Conclusion and Call to Action
Wrap up your presentation with a powerful conclusion. Reiterate the key points, emphasize the project’s value, and issue a clear call to action, whether it’s approval, support, or further discussion.
Tips On Giving A Project Proposal Presentation
Regardless of the type of presentation you deliver, your goal is to influence or wow the audience:
Define Your Agenda:
- Clarify proposal details for investors and clients.
- Address omitted RFP questions.
- Contrast your plan with rivals if requested.
Tell a Story:
- Introduce data, charts , and graphs with a narrative.
- Engage the audience by appealing to human nature.
- Enhance content through storytelling.
Think Lean:
- Apply lean thinking to enhance client relationships.
- Eliminate non-beneficial procedures in your presentation.
- Avoid jumping to long-term future estimates.
Construct an Eye-Catching Presentation:
- First, dress appropriately for the presentation you are about to give.
- A well-constructed presentation reflects positively on your company.
- Avoid hastily put-together presentations to maintain quality perception.
Ask Questions:
- Avoid excessive talking during the presentation.
- Engage the audience by posing questions.
- Boost your confidence and gather feedback through polls or direct inquiries.
ALSO READ: How to write an effective project charter?
Top 5 Project Proposal Templates
1. Project Proposal Summary PowerPoint Template
This template provides a concise and visually appealing overview of your project proposal, featuring key elements such as objectives, timelines, and budgetary considerations in a structured and professional format.
2. Project Proposal Presentation Template
The Project Proposal Presentation Template is designed for project leaders to propose new ideas to clients, investors, or business owners. Executives can also use it to propose their businesses to different investors. The marketing, product, and project management teams can use this presentation to propose new business or project ideas.
3. Project Management Lifecycle PowerPoint Template
Specifically designed to illustrate the phases and milestones of project management, this template guides stakeholders through the entire project lifecycle, emphasizing key stages, deliverables, and decision points for a comprehensive understanding.
4. Project Management Swimlane PowerPoint Template
This template employs a swimlane format to delineate responsibilities among team members or departments, offering a clear and organized visualization of tasks and workflows to enhance transparency and streamline project execution.
5. Business Proposal Deck PowerPoint Template
A sophisticated and customizable template for crafting compelling business proposals , this deck incorporates modern design elements to showcase essential details, including market analysis, value propositions, and financial projections, ensuring a professional and persuasive presentation.
Developing a project proposal is essential for connecting you, your group or organization, investors, and other stakeholders. Your greatest option for a concise, educational, and polished presentation is a project proposal presentation. As discussed above, making an eye-catching summary of your project will attract more interested outside collaborators and their encouraging comments.
You can also access SlideUpLift, one of the top platforms for presentation templates and tools to help with the presentation-making task. You can select from a wide range of carefully crafted templates for project proposals. SlideUpLift gives presenters the tools to make visually striking and memorable presentations, emphasizing customization, clarity, and aesthetics.
How do I make a project proposal PowerPoint presentation?
To create a project proposal PowerPoint presentation, start by outlining the project’s goals, objectives, and key details. Utilize SlideUpLift’s Project Proposal templates for a professional look and incorporate visuals for clarity.
What is the step-by-step process for the presentation of a project proposal?
During the project proposal presentation, the presenter should introduce the project, present an overview, detail the methodology, present the timeline and budget, and conclude with a summary of key points.
What should I include in the presentation of a project proposal?
In a project proposal presentation, you should cover essential elements such as project goals, methodology, budget, and team details to provide a comprehensive overview for stakeholders.
How should I start a project proposal presentation?
Begin your project proposal presentation with a strong opening, clearly introducing the project’s name and purpose and highlighting its significance to capture the audience’s attention.
Where to find the best Project Proposal Presentation templates?
There are a variety of project proposal presentation templates available on SlideUpLift. Just find your desired template on SlideUpLift.com and download it.
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Blog Business
How to Write a Project Proposal (with Examples & Templates)
By Jennifer Gaskin , Dec 11, 2023
For businesses that rely on clients and partnerships to generate sales and revenue, project proposals are must-haves. A polished, professional project proposal is one of the best ways to present the capabilities your team has and put your goods and services in the best possible light.
But creating a good project proposal is more than just a timeline and a budget. Adding visual flourishes like charts, graphs and other imagery can help elevate a boring proposal to the top of the pile. Learn how you can create a successful project proposal and take a look at several project proposal templates you can fully customize using Venngage.
Click to jump ahead:
- What is a project proposal and how to use it
- What are the 6 types of project proposals?
How to write a project proposal in 9 steps
What are the contents of a project proposal.
- Project proposal templates and examples
What is a project proposal & how to use it?
A project proposal is a formal document that outlines the details, objectives and scope of a proposed project. The purpose of a project proposal is to describe the parameters of a potential project or initiative.
Depending on the industry and type of project proposal (more on that in a moment), these documents can include things like scope of work, timelines, staffing, budget, capability statement and more.
Companies that receive project proposals from other firms or individuals use these documents to narrow down their options and make an informed decision about the best partner for them. And companies that create project proposals use them to make their pitch for the project.
Here’s an example of a project proposal to propose a new partnership:
It’s important to note that project proposals are not the same as business proposals , though there are some similarities. One of the biggest differences is that business proposals tend to be more general and expansive. Learn more about writing a great business proposal.
What are the 6 types of project proposal s?
Because every project is unique, there are many types of project proposals, but these are the most common ones:
Solicited through RFP
RFP stands for Request for Proposal (they may also be called Request for Quotation, or RFQ).
These types of project proposals typically come with the most stringent requirements and obligations. The hiring company will usually list out the elements that must be included in the RFP as well as any limitations or conditions that apply.
From the vendor’s standpoint, being asked to submit an RFP is generally a good sign because it means that your firm (or yourself, if you’re an individual) has made it through the initial round of research by the hiring party.
I nformally solicited
Informally solicited project proposals are similar to RFPs or formally solicited proposals in that they may have just as many requirements, but because they’re outside of the formal RFP process, the requirements often aren’t stated up front. That could mean the vendor needs to do more research and ask more questions of the hiring party, or it could mean there actually aren’t as many requirements.
Another benefit of submitting an informally solicited project proposal is that the absence of a formal process likely means the vendor will be up against less competition.
Unsolicited
Also called spec (speculative) proposals, unsolicited project proposals come from the vendor’s side rather than the hiring party.
These proposals are particularly difficult because the hiring party, well, may not be hiring at all. With a spec or unsolicited project proposal, the vendor believes there’s a need for their services and must not only convince the hiring party that the need exists, but that the vendor is the best one to fill that need.
Pre-proposals
Pre-proposals can be considered mini versions of RFPs. They are often sought by a hiring party that wants to avoid a lengthy proposal process — or simply doesn’t want to read a long pitch. These types of proposals are brief, usually a few pages at most, and depending on the results, the hiring party may make an offer or make a full RFP request.
Non-competing/continuation proposals
Continuation proposals are common in multi-year projects or ones in which both parties may have agreed to certain conditions governing how the project proceeds.
With a continuation proposal, the goal isn’t to pitch your services but rather to keep the client up to date on the project, inform them of any metrics they need to know or that may be part of the scope of work and get their formal approval to continue with the project.
Competing/renewal proposals
Renewal proposals are similar to continuation proposals, but instead of being created in the middle of a project, a renewal project proposal is generated once a project or contract has ended. They’re also called competing proposals because the vendor will need to make their case as to why the project or contract should be renewed.
It may be wise to approach these types of proposals as you might an unsolicited one, but the benefit to the vendor is that (if the project has been a success), they will have past results with that specific client to showcase in their new proposal.
Writing a great project proposal can be a challenge, even if there aren’t a ton of requirements from the hiring party. That’s because you need to craft the message specifically for the company or individual you’re sending the proposal to, and that may mean spinning facts in your direction.
Here’s how to write your project proposal:
Step 1: Review the RFP (if you have one)
If there is no formal RFP, you’ll still need to start out researching as much as you can about your potential client. That means finding out not only about the problem you’re hoping to solve but the history of the client, their industry, their competitors and more. Getting to know them better will help you understand how to portray yourself or your company in the best light.
Step 2: Create a project proposal outline
Whether you use the sections we listed above in that order, add or remove ones or shift things around, jot down a quick outline of sections to keep in mind as you work.
Step 3: Define the problem and present your solution
Kick things off by clearly nailing down the problem or need your project is tackling. Back it up with some hard evidence and data to show why this issue is a big deal. Break it down for your audience, explaining how your project is going to make their lives better.
Step 4: Highlight elements that may set your proposal apart
For example, if you know that your company will be able to complete the task more quickly than any competitors, make that the focus of your solution or scope of work section. Compare your proposed timeline with what your competitors are likely to propose to the client.
You should also make notes of any elements that you might be able to visualize through a graph, chart or other design element — visuals can help not only make your project proposal easier on the eyes, but they can make it more memorable and illustrate to the client that you are able to think creatively.
Here’s an example of how it can look in your project proposal:
Step 5: Define project deliverables and goals
A rock-solid project hinges on clarity, and that starts with laying out precisely what your project will deliver. Whether it’s reports, shiny new products, or top-notch services, make it crystal clear from the get-go.
Next, set the bar with measurable goals and objectives that scream success. Break them down so everyone’s on the same page. And because time is money, map out a timeline that’s not just a bunch of dates but a roadmap with key pit stops.
These milestones and deadlines are the heartbeat of your project, guiding you through each phase and making sure you hit the finish line with style. It’s all about setting the stage for success and making sure everyone’s got their eyes on the prize.
Step 6: State your plan or approach
Now, we’ve made it to the meat of your project proposal. In this section, walk your readers through the nitty-gritty of your project management approach.
Break down the essentials when it comes to resources—think people, equipment, and budget. And, while you’re at it, clue them in on your game plan for handling potential challenges through your risk management strategy. Additionally, consider your approach to project management, for example agile project management prioritizes flexibility and adaptability in order to effectively respond to changes and deliver successful outcomes.
Step 7: Outline your project schedule and budget
Crafting a successful project hinges on meticulous planning, starting with the creation of a detailed project schedule.
Break down the project into specific tasks and assign realistic timelines to each one. This step-by-step schedule, like a roadmap, not only helps in visualizing the project’s progression but also aids in resource allocation and risk management.
Simultaneously, developing a comprehensive budget is paramount. Dive deep into identifying and estimating all project costs, including personnel, materials equipment, and any potential contingencies. The budget acts as the financial backbone, ensuring that resources are allocated judiciously.
But here’s the deal – keep it real. Your schedule and budget need to be doable, considering the real-world factors at play. It’s all about laying the groundwork for success and keeping everyone in the loop from start to finish.
Step 8: Write the executive summary
The executive summary serves as the project’s sneak peek, condensing the entire proposal into a punchy snapshot. This opening act isn’t just a formality; it’s your chance to grab the reader’s attention from the get-go.
Picture it like the movie trailer – it needs to be compelling, leaving the audience eager for the full feature. In this compact summary, shine a spotlight on the critical elements of your proposal.
Outline the problem you’re tackling, showcase your ingenious solution, spell out the perks and benefits and throw in a quick glance at the budget for good measure. It’s your project’s elevator pitch, setting the stage for what’s to come and making sure your audience is hooked right from the first line.
Step 9: Proofread and edit
Before sending your proposal out into the world, give it a thorough once-over. Take the time to meticulously proofread every nook and cranny, hunting down grammar slip-ups, punctuation quirks and sneaky spelling errors.
A second perspective can catch things you might have overlooked. And let’s talk presentation – ensure your proposal isn’t just a content champ but looks the part too. Format it like a pro, making sure it’s visually appealing and easy on the eyes.
After all, a polished proposal not only communicates your ideas effectively but also leaves a lasting impression. Browse Venngage’s selection of project proposal templates to get a head start today!
Additional tips:
Avoid overly salesy language.
It can be tempting, particularly if you’re sending unsolicited project proposals, to use some of the same language in your proposal as you might in an ad, but you should keep such wording to a minimum.
Let the proposal speak for itself; if you or your firm truly are the best one for the job, it should be evident in your proposal. Being straightforward can also signal to the hiring party that you don’t want to waste their time with flowery language. It’s better to deal in facts rather than opinions for project proposals.
Establish a single point of contact
Some project proposals will include lists or even short bios of your staff members who will be involved in the project. But it’s a good idea to ensure that your project proposal makes it clear whom the client should contact to move the project forward or submit any questions. Include this person’s information at the beginning and the end of your document.
Write with one voice
While it’s common for large RFPs to be completed by many people on the team, ensure that whoever is responsible for bringing it all together has a chance to make the document feel cohesive. It should read as if one person put the entire thing together.
The content of project proposals will vary depending on the industry and the type of proposal. For example, while solicited, unsolicited and pre-proposals will typically include a budget that is negotiable, a continuation proposal’s budget has likely already been set. That said, here are the typical contents of a project proposal:
- Summary : An executive summary or project background is typically the first section of a project proposal. Most vendors use this as an opportunity to thank the hiring company for the opportunity, as well as summarizing what the client is about to see through the remainder of the proposal.
This template shows a complete executive summary for a product launch, which can be longer than a typical executive brief or project background in your proposal — something to keep in mind:
- Objective : An explanation of what needs to be done or what problem can be solved if the hiring party accepts the proposal.
- Solution : An explanation of what the vendor would do to solve the problem or how they would approach completing the needed task.
- Scope of work : A detailed description of what exactly would be done, when and how much it would cost. This section may also need to include legal information, though in most cases, contracts are separate from project proposals.
Here’s an example of how you can write down the scope of work for your proposed project:
Call to action : The final section of your project proposal (assuming there are no appendices) should let the hiring party know what to do next. Include a place for them to sign the document to show their acceptance, as well as contact information in case they have further questions. To make the proposal legally binding, you can send it to your client via a free eSignature software such as Papersign and collect their signature in a compliant manner.
- Appendix : Appendices in project proposals could include information that didn’t fit within the client’s requirements or that helps to further explain information in the main part of the document. This section is optional.
Project proposal examples with templates
Now that we’ve explored some of the background and purpose of project proposals, let’s take a look at some templates you can customize using Venngage for your own project.
Construction proposal examples
The construction industry is a complex one, and project proposals are critical for landing business and keeping projects on track. But there are many approaches a construction project proposal can take.
Taking the complicated and making it simple is a challenge, particularly in this field, but as this project proposal example shows, it can be done. By using simple, clear language and well-placed visual emphasis, this free project proposal template stands out for its simplicity.
Many hiring companies simply skim project proposals for things like budget and timeframe, and while you still need to craft an engaging proposal, it’s a good idea to put those types of elements front and center, as this construction project proposal does.
Remember that regardless of whether your firm is hired for the job at hand, every document you send to another business is a chance to establish your company’s brand identity. Use a template like the one below, update it with your logo and brand colors and fonts to keep it aligned with your messaging.
As you can see from the example below, a few color changes can make a huge difference:
To easily apply your brand colors and logos, simply have them automatically extracted from your website using Autobrand:
And apply them to your design in one click with My Brand Kit :
Design proposal examples
You might think it would be a no-brainer for a designer to create a well-designed project proposal, but it’s common for creative people to have difficulty when it comes to analytical thinking. That’s why having a couple of great project proposals in your back pocket is perfect for a designer.
Project proposals in creative fields tend to be a bit less buttoned-up than those in other industries, so use your proposal as an opportunity to make a bold design statement. The template below, for example, uses a striking color palette and minimalist imagery on the cover to make the proposal stand out, and those touches are reinforced throughout the document.
This example, similarly, uses creative color combinations to strike a design-forward tone. But as both of these templates illustrate, the bones of the project proposal must be sound, and all the information required should still be covered.
Work proposal examples
Not every industry requires a unique approach to project proposals, and, in fact, for most applications, a general work proposal template will suffice, provided that you do your due diligence in following any requirements set forward by the hiring party.
This template created for a consulting firm illustrates a straightforward approach to project proposals that you can easily adapt for your needs. Add or remove pages, insert charts and graphs or new icons and craft a compelling narrative.
This project proposal template is an excellent example of how companies can use established templates to create a unique proposal. Note how they’ve used the sections that apply to them and put them together in a way to appeal to their potential client.
Marketing proposal examples
Marketers and marketing agencies are regularly asked to submit RFPs, whether for individual projects or long-term engagements, so the average marketing agency will need to have several project proposals on hand that they can modify when new requests come in.
This social media marketing project proposal template is ideal for a single campaign rather than a multi-year engagement. In that situation, it’s crucial to make sure all dates and milestones in the campaign are clearly stated.
Ideally, a marketing agency or marketer will get a chance to pitch for long-term work. In that case, this project proposal template is ideal for outlining all aspects of the project proposal, including a timeline that extends to a full year.
A critical aspect of modern marketing success is doing a great deal of research on keywords, competitors and traffic, and many marketers include such metrics in their project proposals, along the lines of this example. Note how high-impact charts and graphs are used to help the audience absorb the data and make an informed decision. There are various marketing proposal examples that you can look at to inspire your next proposal design and help catch the attention of your clients.
In summary: Put your products in the best light using one of Venngage’s professional project proposal templates
Letting a potential customer know what you’re capable of is a critical tool in many fields, and project proposals can highlight your company in a way few other documents can.
Start with one of these templates or create your project proposal from scratch. Whether your company has just gotten an RFP or you want to land that big fish in your industry, Venngage makes it simple to create an effective project proposal without becoming overwhelmed. It’s free to get started.
- Project planning |
- 6 steps for writing a persuasive projec ...
6 steps for writing a persuasive project proposal
A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives, and goals. Your project proposal should summarize your project details and sell your idea so stakeholders buy in to the initiative. In this guide, we’ll teach you how to write a project proposal so you can win approval and succeed at work.
All projects have creation stories, but they don’t start with someone declaring, “Let there be resources!” To move forward with a project, teams must submit a proposal to decision-makers within their organization or to external stakeholders.
What is a project proposal?
A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives , and goals. Your project proposal should summarize your project details and sell your idea so stakeholders feel inclined to get involved in the initiative.
The goal of your project proposal is to:
Secure external funding
Allocate company resources to your project
Gain stakeholder buy-in
Build momentum and excitement
Project proposals vs. project charters vs. business cases
Project proposals and project charters serve different purposes in the project creation process, and it’s important to understand the difference between the two. While a project proposal takes place in the initiation phase of the project, the project charter takes place in the planning phase.
As mentioned above, a project proposal is a persuasive document meant to convince stakeholders why the project should be carried out. A project charter is a reference document that defines project objectives, and it can’t be created until the project proposal is approved.
People also confuse the business case with the project proposal, but the business case also comes after the proposal. Once the project is approved through a proposal, a business case may be used to secure additional funding for the project.
Types of project proposals
There are six types of proposals you may encounter as a project manager, and understanding the different formats can be useful as you write yours. Each type has a different goal.
Solicited: You’ll send solicited proposals in response to a Request for Proposal (RFP). An RFP announces a project in detail and asks for bids from qualified teams. Because you’re competing against other companies for this type of proposal, you must do thorough research and write persuasively.
Unsolicited: You’ll send unsolicited proposals without an RFP, meaning no one asked for your proposal. In this case, you won’t be up against other companies or teams, but you’ll still need to be persuasive because you have no knowledge of whether the stakeholder you’re pitching to needs you.
Informal: You may have a client send you an informal request for a project proposal, in which case you can respond with your project pitch. Because this isn’t an official RFP, the rules are less concrete.
Renewal: You’ll send renewals to existing clients in hopes that they’ll extend their services with your organization. In this type of project proposal, the goal is to emphasize past results your team has produced for the client and persuade them you can produce future results.
Continuation: You’ll send continuations as a reminder to a stakeholder letting them know the project is beginning. In this project proposal, you’ll simply provide information about the project instead of persuading the stakeholder.
Supplemental: Similar to a continuation proposal, you’ll send a supplemental proposal to a stakeholder already involved in your project. In this type of proposal, you’re letting the stakeholder know the project is beginning, while also asking for additional resources. You should persuade the stakeholder to contribute more to the project in this proposal.
The tone of voice and content of your project proposal will differ based on the type of proposal you’re sending. When you know your project goals, you can write your proposal accordingly.
How to write a project proposal
These step-by-step instructions apply to most project proposals, regardless of type. You’ll need to customize your proposal for the intended audience, but this project proposal outline can serve as a reference to ensure you’re including the key components in your document.
1. Write an executive summary
The executive summary serves as the introduction to your project proposal. Similar to a report abstract or an essay introduction, this section should summarize what’s coming and persuade the stakeholder to continue reading. Depending on the complexity of your project, your executive summary may be one paragraph or a few paragraphs.
Your executive summary should include:
The problem your project plans to solve
The solution your project provides for that problem
The impact your project will have
You should only address these items briefly in your executive summary because you’ll discuss these topics in more detail later in your proposal.
2. Explain the project background
In this section, you’ll go into the background of the project. Use references and statistics to convince your reader that the problem you’re addressing is worthwhile.
Some questions to include are:
What is the problem your project addresses?
What is already known about this problem?
Who has addressed this problem before/what research is there?
Why is past research insufficient at addressing this problem?
You can also use this section to explain how the problem you hope to solve directly relates to your organization.
3. Present a solution
You just presented a problem in the project background section, so the next logical step in proposal writing is to present a solution. This section is your opportunity to outline your project approach in greater detail.
Some items to include are:
Your vision statement for the project
Your project schedule , including important milestones
Project team roles and responsibilities
A risk register showing how you’ll mitigate risk
The project deliverables
Reporting tools you’ll use throughout the project
You may not have all these items in your proposal format, but you can decide what to include based on the project scope . This section will likely be the longest and most detailed section of your proposal, as you’ll discuss everything involved in achieving your proposed solution.
4. Define project deliverables and goals
Defining your project deliverables is a crucial step in writing your project proposal. Stakeholders want to know what you’re going to produce at the end of your project, whether that’s a product, a program, an upgrade in technology, or something else. As the stakeholder reads through your vision, this will be the section where they say, “Aha, this is what they’ll use my resources for.”
When defining your deliverables, you should include:
The end product or final objective of your project
A project timeline for when deliverables will be ready
SMART goals that align with the deliverables you’re producing
While it’s important to show the problem and solution to your project, it’s often easier for stakeholders to visualize the project when you can define the deliverables.
5. List what resources you need
Now that you’ve outlined your problem, approach, solution, and deliverables, you can go into detail about what resources you need to accomplish your initiative.
In this section, you’ll include:
Project budget : The project budget involves everything from the supplies you’ll need to create a product to ad pricing and team salaries. You should include any budget items you need to deliver the project here.
Breakdown of costs: This section should include research on why you need specific resources for your project; that way, stakeholders can understand what their buy-in is being used for. This breakdown can also help you mitigate unexpected costs.
Resource allocation plan : You should include an overview of your resource allocation plan outlining where you plan to use the specific resources you need. For example, if you determine you need $50,000 to complete the project, do you plan to allocate this money to salaries, technology, materials, etc.
Hopefully, by this point in the proposal, you’ve convinced the stakeholders to get on board with your proposed project, which is why saving the required resources for the end of the document is a smart strategic move.
6. State your conclusion
Finally, wrap up your project proposal with a persuasive and confident conclusion. Like the executive summary, the conclusion should briefly summarize the problem your project addresses and your solution for solving that problem. You can emphasize the impact of your project in the conclusion but keep this section relevant, just like you would in a traditional essay.
Tips for writing an effective project proposal
Following the steps listed above will ensure your project proposal has all the right elements. But if you want to impress your readers and win their approval, your writing must shine. In addition to the above, a project proposal includes:
Know your audience
As you write your proposal, keep your audience (i.e. the stakeholders) in mind at all times. Remember that the goal of the proposal is to win your audience over, not just to present your project details. For example, if you’re creating a new editing tool for a children’s publishing house, can you determine whether your stakeholders are parents and appeal to their emotional side when persuading them to buy in to your product?
Be persuasive
Persuasion is important in a project proposal because you’re hoping your audience will read your proposal and do something for you in return. If your reader isn’t intrigued by your project, they won’t feel inclined to help you. If you describe your editing tool but don’t mention the many features it will offer, how it will benefit clients, and its positive impact in the industry, your audience will wonder, “Why should I care about this project?”
Keep it simple
While you should go into detail on your problem, approach, and solution, you shouldn’t make your project proposal overly complex. This means you can discuss the project plan for your proposed editing tool without discussing what codes the engineers will use to make each feature work.
Do your research
A successful project proposal includes thorough research. Be prepared to back up your problem—and solution—with reputable sources, case studies, statistics, or charts so you don’t leave your audience with questions. When writing your proposal, put yourself in the reader’s shoes and ask:
Why is this a problem?
How is this a solution to the problem?
Has anyone addressed this problem before?
What are the project costs?
If you can answer these questions, then you’ve likely done enough research to support your proposed initiative.
Use project management tools to strengthen your project proposal
Good project proposals require team collaboration . With the right management tools, your team can communicate, share information, and work together on one shared document.
When you store all your project information in one place, it’s easy to access that data when you need it. Project proposals stem from well-organized and properly planned projects, which is why project management software is a key resource to effectively write a project proposal. Ready to get started? Try Asana .
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How to Write a Project Proposal (Examples & Template Included)
Table of Contents
What is a project proposal, types of project proposals, project proposal vs. project charter, project proposal vs. business case, project proposal vs. project plan, project proposal outline, how to write a project proposal, project proposal example, project proposal tips.
- ProjectManager & Project Proposals
A project proposal is a project management document that’s used to define the objectives and requirements of a project. It helps organizations and external project stakeholders agree on an initial project planning framework.
The main purpose of a project proposal is to get buy-in from decision-makers. That’s why a project proposal outlines your project’s core value proposition; it sells value to both internal and external project stakeholders. The intent of the proposal is to grab the attention of stakeholders and project sponsors. Then, the next step is getting them excited about the project summary.
Getting into the heads of the audience for which you’re writing the project proposal is vital: you need to think like the project’s stakeholders to deliver a proposal that meets their needs.
We’ve created a free project proposal template for Word to help structure documents, so you don’t have to remember the process each time.
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Project Proposal Template
Use this free Project Proposal Template for Word to manage your projects better.
In terms of types of project proposals, you can have one that’s formally solicited, informally solicited or a combination. There can also be renewal and supplemental proposals. Here’s a brief description of each of them.
- Solicited project proposal: This is sent as a response to a request for proposal (RFP) . Here, you’ll need to adhere to the RFP guidelines of the project owner.
- Unsolicited project proposal: You can send project proposals without having received a request for a proposal. This can happen in open bids for construction projects , where a project owner receives unsolicited project proposals from many contractors.
- Informal project proposal: This type of project proposal is created when a client asks for an informal proposal without an RFP.
- Renewal project proposal: You can use a renewal project proposal when you’re reaching out to past customers. The advantage is that you can highlight past positive results and future benefits.
- Continuation project proposal: A continuation project proposal is sent to investors and stakeholders to communicate project progress.
- Supplemental project proposal: This proposal is sent to investors to ask for additional resources during the project execution phase.
A project proposal is a detailed project document that’s used to convince the project sponsor that the project being proposed is worth the time, money and effort to deliver it. This is done by showing how the project will address a business problem or opportunity. It also outlines the work that will be done and how it will be done.
A project charter can seem like the same thing as a project proposal as it also defines the project in a document. It identifies the project objectives, scope, goals, stakeholders and team. But it’s done after the project has been agreed upon by all stakeholders and the project has been accepted. The project charter authorizes the project and documents its requirements to meet stakeholders’ needs.
A business case is used to explain why the proposed project is justified. It shows that the project is worth the investment of time and money. It’s more commonly used in larger companies in the decision-making process when prioritizing one project over another.
The business case answers the questions: what is the project, why should it be taken up, who will be involved and how much will it cost? It’s therefore related to a project proposal, but the project proposal comes before the business case and is usually part of the larger proposal.
Again, the project proposal and the project plan in this case are very similar documents. It’s understandable that there would be some confusion between these two project terms. They both show how the project will be run and what the results will be. However, they’re not the same.
The project proposal is a document that aims to get a project approved and funded. It’s used to convince stakeholders of the viability of the project and their investment. The project plan, on the other hand, is made during the planning phase of the project, once it’s been approved. It’s a detailed outline of how the project will be implemented, including schedule, budget, resources and more.
All the elements in the above project proposal outline are present in our template. This free project proposal template for Word will provide you with everything you need to write an excellent project proposal. It will help you with the executive summary, project process, deliverables, costs—even terms and conditions. Download your free template today.
There are several key operational and strategic questions to consider, including:
- Executive summary: This is the elevator pitch that outlines the project being proposed and why it makes business sense. While it also touches on the information that’ll follow in the project proposal, the executive summary should be brief and to the point.
- Project background: This is another short part of the proposal, usually only one page, which explains the problem you’ll solve or the opportunity you’re taking advantage of with the proposed project. Also, provide a short history of the business to put the company in context to the project and why it’s a good fit.
- Project vision & success criteria: State the goal of the project and how it aligns with the goals of the company. Be specific. Also, note the metrics used to measure the success of the project.
- Potential risks and mitigation strategies: There are always risks. Detail them here and what strategies you’ll employ to mitigate any negative impact as well as take advantage of any positive risk.
- Project scope & deliverables: Define the project scope, which is all the work that has to be done and how it will be done. Also, detail the various deliverables that the project will have.
- Set SMART goals: When setting goals, be SMART. That’s an acronym for specific, measurable, achievable, relevant and time-bound. All your goals would be defined by those five things.
- Project approach: Define the approach you’ll use for the contract. There are several different types of contracts used in construction , for example, such as lump sum, cost plus, time and materials, etc. This is also a good place to describe the delivery method you’ll use.
- Expected benefits: Outline the benefits that will come from the successful completion of the project.
- Project resource requirements: List the resources, such as labor, materials, equipment, etc., that you’ll need to execute the project if approved.
- Project costs & budget: Detail all the costs, including resources, that’ll be required to complete the project and set up a budget to show how those costs will be spent over the course of the project.
- Project timeline: Lay out the project timeline , which shows the project from start to finish, including the duration of each phase and the tasks within it, milestones, etc.
In addition to these elements, it’s advisable to use a cover letter, which is a one-page document that helps you introduce your project proposal and grab the attention of potential clients and stakeholders.
To make the best proposal possible, you’ll want to be thorough and hit on all the points we’ve listed above. Here’s a step-by-step guide to writing a persuasive priority proposal.
1. Write an Executive Summary
The executive summary provides a quick overview of the main elements of your project proposal, such as your project background, project objectives and project deliverables, among other things. The goal is to capture the attention of your audience and get them excited about the project you’re proposing. It’s essentially the “elevator pitch” for the project life cycle. It should be short and to the point.
The executive summary should be descriptive and paint a picture of what project success looks like for the client. Most importantly, it should motivate the project client; after all, the goal is getting them to sign on the dotted line to get the project moving!
2. Provide a Project Background
The project background is a one-page section of your project proposal that explains the problem that your project will solve. You should explain when this issue started, its current state and how your project will be the ideal solution.
- Historic data: The history section outlines previously successful projects and those that could have run more smoothly. By doing so, this section establishes precedents and how the next project can be more effective using information from previous projects.
- Solution: The solution section addresses how your project will solve the client’s problem. Accordingly, this section includes any project management techniques , skills and procedures your team will use to work efficiently.
3. Establish a Project Vision & Success Criteria
You’ll need to define your project vision. This is best done with a vision statement, which acts as the north star for your project. It’s not specific as much as it’s a way to describe the impact your company plans to make with the project.
It’s also important to set up success criteria to show that the project is in fact doing what it’s proposed to do. Three obvious project success criteria are the triple constraint of cost, scope and time. But you’ll need to set up a way to measure these metrics and respond to them if they’re not meeting your plan.
4. Identify Potential Risks and Mitigation Strategies
To reduce the impact of risk in your project, you need to identify what those risks might be and develop a plan to mitigate them . List all the risks, prioritize them, describe what you’ll do to mitigate or take advantage of them and who on the team is responsible for keeping an eye out for them and resolving them.
5. Define Your Project Scope and Project Deliverables
The project scope refers to all the work that’ll be executed. It defines the work items, work packages and deliverables that’ll be delivered during the execution phase of your project life cycle. It’s important to use a work breakdown structure (WBS) to define your tasks and subtasks and prioritize them.
6. Set SMART Goals for Your Project Proposal
The best mindset when developing goals and objectives for your project proposal is to use the SMART system :
- Specific – Make sure your goals and objectives are clear, concise and specific to the task at hand.
- Measurable – Ensure your goals and objectives are measurable so it’s obvious to see when things are on track and going well, and conversely, when things are off track and issues need to be addressed. Measurable goals make it easy to develop the milestones you’ll use to track the progress of the project and identify a reasonable date for completion and/or closure.
- Attainable – It’s important every project has a “reach” goal. Hitting this goal would mean an outstanding project that extends above and beyond expectations. However, it’s important that the project’s core goal is attainable, so morale stays high and the job gets done with time and resources to spare.
- Relevant – Make sure all of your goals are directly relevant to the project and address the scope within which you’re working.
- Time-Based – Timelines and specific dates should be at the core of all goals and objectives. This helps keep the project on track and ensures all project team members can manage the work that’s ahead of them.
7. Explain What’s Your Project Approach
Your project approach defines the project management methodology , tools and governance for your project. In simple terms, it allows project managers to explain to stakeholders how the project will be planned, executed and controlled successfully.
8. Outline The Expected Benefits of Your Project Proposal
If you want to convince internal stakeholders and external investors, you’ll need to show them the financial benefits that your project could bring to their organization. You can use cost-benefit analysis and projected financial statements to demonstrate why your project is profitable.
9. Identify Project Resource Requirements
Project resources are critical for the execution of your project. The project proposal briefly describes what resources are needed and how they’ll be used. Later, during the planning phase, you’ll need to create a resource management plan that’ll be an important element of your project plan. Project requirements are the items, materials and resources needed for the project. This section should cover both internal and external needs.
10. Estimate Project Costs and Project Budget
All the resources that you’ll need for your project have a price tag. That’s why you need to estimate those costs and create a project budget . The project budget needs to cover all your project expenses, and as a project manager, you’ll need to make sure that you adhere to the budget.
11. Define a Project Timeline
Once you’ve defined your project scope, you’ll need to estimate the duration of each task to create a project timeline. Later during the project planning phase , you’ll need to create a schedule baseline, which estimates the total length of your project. Once the project starts, you’ll compare your actual project schedule to the schedule baseline to monitor progress.
Now let’s explore some project proposal examples to get a better understanding of how a project proposal would work in the real world. For this example, let’s imagine a city that’s about to build a rapid transit system. The city government has the funds to invest but lacks the technical expertise and resources that are needed to build it, so it issues a request for proposal (RFP) document and sends it to potential builders.
Then, the construction companies that are interested in executing this rapid transit project will prepare a project proposal for the city government. Here are some of the key elements they should include.
- Project background: The construction firm will provide an explanation of the challenges that the project presents from a technical perspective, along with historical data from similar projects that have been completed successfully by the company.
- Project vision & success criteria: Write a vision statement and explain how you’ll track the triple constraint to ensure the successful delivery of the project.
- Potential risks and mitigation strategies: List all risks and how they’ll be mitigated, and be sure to prioritize them.
- Project scope & deliverables: The work that’ll be done is outlined in the scope, including all the deliverables that’ll be completed over the life cycle of the project.
- Set SMART goals: Use the SMART technique to define your project goals by whether they’re specific, measurable, achievable, relevant and time-bound.
- Project approach: Define the methodology that the project manager will employ to manage the project. Also, figure out what type of contract will be used to define the project.
- Expected benefits: Show how the project will deliver advantages to the company and define what these benefits are in a quantifiable way.
- Project resource requirements: List all the resources, such as labor, materials, equipment, etc., needed to execute the project.
- Project costs & budget: Estimate the cost of the project and lay that out in a project budget that covers everything from start to finish.
- Project timeline: Outline the project schedule, including phases, milestones and task duration on a visual timeline.
Whatever project proposal you’re working on, there are a few tips that apply as best practices for all. While above we suggested a project proposal template that would have a table of contents, meaning it would be many pages long, the best-case scenario is keeping the proposal to one or two pages max. Remember, you’re trying to win over stakeholders, not bore them.
Speaking of project stakeholders , do the research. You want to address the right ones. There’s no point in doing all the work necessary to write a great proposal only to have it directed to the wrong target audience. Whoever is going to read it, though, should be able to comprehend the proposal. Keep the language simple and direct.
When it comes to writing, get a professional. Even a business document like a project proposal, business case or executive summary will suffer if it’s poorly constructed or has typos. If you don’t want to hire a professional business writer, make sure you get someone on your project team to copy, edit and proof the document. The more eyes on it, the less likely mistakes will make it to the final edition.
While you want to keep the proposal short and sweet, it helps to sweeten the pot by adding customer testimonials to the attachments. Nothing sells a project plan better than a customer base looking for your product or service.
ProjectManager & Project Proposals
ProjectManager allows you to plan proposals within our software. You can update tasks for the project proposal to signify where things stand and what’s left to be done. The columns allow you to organize your proposal by section, creating a work breakdown structure (WBS) of sorts.
When building a project proposal, it’s vital to remember your target audience. Your audience includes those who are excited about the project, and see completion as a gain for their organization. Conversely, others in your audience will see the project as a pain and something to which they aren’t looking forward. To keep both parties satisfied, it’s essential to keep language factual and concise.
Our online kanban boards help you think through that language and collaborate on it effectively with other team members, if necessary. Each card shows the percentage completed so everyone in the project management team is aware of the work done and what’s left to be done.
As you can see from the kanban board above, work has begun on tasks such as product documentation and design. Tasks regarding stakeholder feedback, ideation, market research and more have been completed, and there’s a good start on the engineering drawings, 3D rendering, supply chain sourcing and translation services.
A PDF is then attached to the card, and everyone added to the task receives an email notifying them of the change. This same process can be used throughout the life-cycle of the project to keep the team updated, collaborating, and producing a first-class project proposal. In addition to kanban boards, you can also use other project management tools such as Gantt charts , project dashboards, task lists and project calendars to plan, schedule and track your projects.
Project proposals are just the first step in the project planning process. Once your project is approved, you’ll have to solidify the plan, allocate and manage resources, monitor the project, and finally hand in your deliverables. This process requires a flexible, dynamic and robust project management software package. ProjectManager is online project management software that helps all your team members collaborate and manage this process in real-time. Try our award-winning software with this free 30-day trial .
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How to make presentation for project proposal
To create a project proposal presentation, you need to elaborate your project proposal first. Proposing an idea of sales increase or company development direction to your management or CEO is similar to pitching your startup. If you have some product or technology to present to a specific investor, you need to know how to make a presentation for a project proposal.
One way is to contact a professional presentation agency that will design and put your content into an attractive shape. Another way is to read our article and highlight valuable points to incorporate in your presentation.
Your presentation slides must include information about:
- Problem description;
- Path to take;
- Objectives and Goals;
- Your team preferences;
- Your project’s worth;
- Start and end dates.
Project proposal sections to include in the initial document:
- Executive summary;
- Project background;
- Solutions and approach;
- Financial information;
- Additional documents;
- Conclusion.
If you wonder what to say at a project proposal conclusion presentation, read the next section with tips to nail your piece of art.
Tips on Giving Project Proposal Presentation PPT
No matter what kind of presentation you do, you want to impress or impact the audience. Consider these recommendations if you wonder how to make a project proposal PowerPoint presentation:
1. Know Your Audience
Who is your audience? What industry do they work in? What positions do they generally hold? Your audience will expect to find out more about the internal and external peculiarities of the project. Make sure you have these slides and information with associated objectives, requirements, risks, constraints, etc.
2. Use Structure to Build on Ideas
Your content cannot be tossed around randomly. Each preceding slide must explain the current one, and every next slide must expand the previous one logically. No sense – no understanding – no approval – no funding – no sales – no success. If you dislike this chain, make sure each presentation section builds on the one before it.
3. Use Visuals
Charts, graphs, and infographics communicate the profitability and feasibility of your project proposal at best. The majority of people are visual learners, so neglecting this approach is decreasing the impact you could cause. Besides, choose a design for the project proposal presentation. If you lack proficiency, we recommend contacting pitch deck services to have a top-notch design.
4. More Repetition – More Recognition
The first checkpoint is: do you understand what you are talking about? If not, your audience will neither. Keeping up the presentation flow is only possible when you realize your topic from all sides. Moreover, repetition is useful for your audience as well: encourage people to remember key points.
5. Give a Brief Rundown
What is it that you wanted to tell? Give a brief rundown of key points, move to the presentation body, tell in detail what was highlighted in the beginning, and go to the end again. It reinforces the main points and creates a complete picture in mind. Some people may forget the introduction if the presentation is long, so help them to reminisce all important statements.
In summary, the project proposal is an important document for relationships between you, your company, or team, and stakeholders like investors. Project proposal presentation is your best choice to be short, informative, and professional. Such an attractive overview of your project will bring more engaged outside contributors and their positive feedback.
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Home Blog Business How To Create a Project Presentation: A Guide for Impactful Content
How To Create a Project Presentation: A Guide for Impactful Content
Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.
In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.
This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.
Table of Contents
- Who is the audience of a project presentation?
Executive Summary
Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.
- The Project Team
What Is a Project Presentation?
A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.
During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.
The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.
Who is the audience of a project presentation?
A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.
Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.
Stakeholders
Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time.
Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes.
The Structure of a Project Presentation
Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.
In the next section, we describe a project presentation structure you can build with SlideModel templates. As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning.
At the start of your presentation, add an executive summary . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context.
In the executive summary, show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.
Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.
Include these items:
- An Introduction with a brief background about the project.
- A short explanation of the project’s objectives and completion goals.
- A quick overview of the timeline with start and end dates.
The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.
Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take.
Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.
The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans.
One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.
Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.
Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.
Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.
Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.
Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.
Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.
During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.
All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation.
Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.
Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.
The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.
Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.
Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.
Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.
The Project Team
When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.
Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.
Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.
Case Study – Project Presentation Example
Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.
In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)
Process Model
The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.
The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.
In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle.
- Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
- Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
- Seismic Design: The design must account for seismic loads.
- Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
- Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
- Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
- Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
- Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
- Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
- Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
- Site Acquisition: Acquire site and terrain for building and logistics.
Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.
The resources list presented is:
- Professional Services
- Construction Labour
- Quality Assurance
- Contingency
- Waste Disposal and Cleanup
- Subcontractors
In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.
Project Roadmap
As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.
Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:
- Project Budgeting and Financing
- Land Purchase & Renting
- Conceptual Design
- Detailed Design
- Access Routes
- Waste Disposal
- Simulations
- Materials Tests
- Seismic Tests
- Fabrication
- Preparation of Modular Pieces
- Build and Assembly
- Test under Acceptance Criteria
- Stress Test
- Operation and Maintenance
As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.
Action Plan
In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities.
As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.
The activities presented are:
- Site Analysis
- Feasibility Analysis
- Design Concepts
- BIM Model Creation
- Model Revision
- Environmental Impact
- Present Design
Project Risks
Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.
Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.
It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them.
Outlined Risks during the Initiation Phase:
- Design Errors
- Construction Delays
- Budget Overruns
- Regulatory Changes
- Site Conditions
- Equipment Failures
- Health and Safety Incidents
As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.
The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:
Execution and Monitoring
During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.
For this example, we set a basic progress dashboard where the project manager can present :
- The current timeline
- Top 5 issues
- Current Burndown
- Top 5 risks.
The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.
With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.
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Top 10 Presentation Proposal Templates with Samples and Examples
"The success of your presentation will be judged not by the knowledge you send but by what the listener receives."
- Lilly Walters, designer
A presentation proposal establishes the groundwork for a successful presentation. It defines the objectives, identifies the target audience and outlines key topics covered. The proposal revolves around the presenter’s vision and background of the company, laying the foundation for a successful engagement.
Presenting Possibilities, Seizing Opportunities
A well-crafted presentation proposal instills confidence and secures a buy-in for new businesses. Creating a proposal from scratch is time-consuming and prone to errors. Using SlideTeam’s PowerPoint Templates designed for presentation proposals streamlines the task. It provides an engaging platform to present complex information in a simple format. Our templates convey professionalism and attention to detail, leaving a lasting impression on potential investors and stakeholders. These templates provide predefined sections for key information, allowing you to focus on the content rather than the formatting. Our selection of ready-made PowerPoint slides are 100% customizable and editable, providing you with a valuable head start.
Let us go through the templates now!
Template 1: Business Presentations Styling Proposal PowerPoint Bundle
This PowerPoint Template, a complete deck in 35 slides starts with an introduction slide on a business presentation styling proposal. A slide on cover letter, is followed by table of contents, project contexts and objectives, the process flow, time frame and additional services offering. The investment that stakeholder requires e and the services for the business presentation styling services are also mentioned in this bundle. Lastly, there is a separate slide on company overview which includes the vision and mission statement of the company along with the details regarding the team, past experience and client testimonials. Leave a lasting impression on your stakeholders with this informative template deck. Download now!
Download Now!
Template 2: Presentation Design Service Proposal
This PowerPoint Template is a complete deck in 24 slides on presentation design service proposal. The introduction slide includes the proposal name, client name and date of submission. Up next is a slide on cover letter followed by table of contents, project context and services that the company offers. This slide is followed by packages on offer , investment to be made by the stakeholder, project schedule and its timeline. Company details like establishment year, its background, its vision and mission statement and case studies add to appeal of the proposal. . Along with all the major slides there are additional slides like timeline, Gantt chart, roadmap and 30/60/90 days plan. Download now!
Template 3: Project Context and Objectives for Business Presentation Styling Services
This PowerPoint Slide illustrates the context and objectives of the business presentation styling services. By presenting a clear context, it establishes a logical foundation, persuading stakeholders about the project's importance. It serves as a persuasive proposal, encapsulating the essence of the business presentation styling services. It communicates the project's rationale, creating a compelling case for initiation.Download now!
Template 4: Process Flow for Business Presentation Styling Services
This PowerPoint Template illustrates the process flow of the service. Initiated with the project kick-off, the template depicts all the stages such as concept development, template creation, content reconstruction, and custom graphics. The structured flow culminates in a thorough review, ensuring precision and alignment with client expectations. It enhances the clarity and professionalism of business presentations for clients. Get this template design now!
Template 5: Your Investment for Business Presentation Styling Services
This PPT Template showcases the financial aspects of a proposed engineering project. It presents a breakdown of project costs , such as fees for the project kickoff, concept development, template creation and graphics, and more. This template makes it easier to understand the investment required and the conditions associated with the pricing. Download Now!
Template 6: About us for Business Presentation Styling Services
This PowerPoint Template is intended to present information about the presentation firm. It contains information such as the company's establishment year, vision, and mission statements. It also introduces the firm and provides background information. This slide presents the client with information such as the company's history and core principles. It adds to a stronger link between the client and the company. Get this Slide Bundle now!
Template 7: Our Service Offerings for Presentation Design Service Proposal
This PowerPoint Slide showcases the services that the presentation design company offers. The services may include cover designing, brochure designing, wall sticker designing, outdoor hoarding designing, flier designing and more. This slide assists the client in being sure of what they are investing into. Download now!
Template 8: Our Packages for Presentation Design Service Proposal
For presentation design services the company may provide packages for the client to choose from. This PowerPoint Slide showcases packages like hourly pricing model, full time equivalent and fixed pricing model along with their prices. The hourly pricing model is best for on and off projects and has a fixed price for every hour. The full-time equivalent is a cost effective expansion strategy and is customizable. Lastly, the fixed pricing model is also customizable and is best for projects with clear and defined objectives. Download now!
Template 9: Project Schedule for Presentation Design Service Proposal
This PowerPoint Design showcases project schedule for presentation design services. It includes five phases. The first phase is creative discovery followed by competition analysis as the second phase and concept rough sketch and presentation as the third phase. The fourth phase is revision of the plan and the fifth phase is finalizing the project. Download now!
Template 10: Client Testimonial
This PowerPoint Slide highlights the reliability and positive impact of the suggested presentation service project. This template features quotes from former clients who have experienced the benefits of the project, and it also includes their names and positions. These testimonies act as social proof and instills trust in potential clients with the emphasis on real-world success stories and validating the value. Get it now!
From Ideas into Action
The art of crafting a professional presentation proposal is a skill every businessman must master. SlideTeam’s PowerPoint Template for presentation proposal is important for consistency and professionalism in presentations. It ensures that all proposal-related information is visually cohesive, making it easier to understand and follow. These Templates also save time by providing pre-designed layouts and graphics.
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Project #3 - Final Project Last Updated: Mar 27, 2023
The main portion of a student's grade in this course is the final group project. Students will organize into groups of three and choose to implement a project that is (1) relevant to the materials discussed in class, (2) requires a significant programming effort from all team members, and (3) unique (i.e., two groups may not choose the same project topic). The projects will vary in both scope and topic, but they must satisfy this criteria. We will discuss this more in depth during class, though students are encouraged to begin to think about projects that interest them early on. If a group is unable to come up with their own project idea, the instructor will provide suggestions on interesting topics.
Each project is comprised of four tasks that are due at different times during the semester:
- Proposal Presentation : Each group will provide a proposal of their project topic and present it to the class.
- Project Update Presentation : Each group will provide a brief update to the class about the current status of their project.
- Project Design Document : Each group will write a design document that describes their project implementation.
- Final Presentation : Each group presents the final version of their project.
At a high-level, each project consists of three implementation tasks. The first is the actual implementation of the proposed idea in the DBMS. The second is the set of unit and regression tests that they will use to check whether their implementation is correct. The final piece is the evaluation of their implementation to determine how will the DBMS performs with it.
Each group must use a single Github repository for all development.
- Release Date: Mar 01, 2023
- Due Date: May 01, 2023 @ 11:59pm
Proposal Presentation (Due Date: March 1st, 2023)
Each group will give a 5 minute presentation about their proposed project topic to the class. This proposal should contain the following information:
- An overview of what work must be done and how it will be divided amongst the group.
- A estimation on what files you will need to modify in the DBMS.
- The tests that you will write to validate that your project is correct and the experiments that you will use to measure its performance.
- The resources you will need to complete the project. This includes software, hardware, data sets, or workloads.
Your proposal should also provide three types of goals: 75% goals, 100% goals, and 125% goals. Think of these as the equivalent of a B grade, an A grade, and a "wow!" grade. The goals can be dependent or independent of the prior goals. Each group can meet individually with the instructor afterwards for additional discussion and clarification of the project idea.
Each group should email the instructor a PDF version of their proposal presentation before class.
Project Update Presentation (Due Date: April 5th, 2023)
Each group will provide a brief update to the class half way through the project on the the current status of their implementation. The update presentation should contain the following information:
- An overview of the development status of their project as related to the goals discussed in the initial proposal.
- Any information about whether the groups' original plans have changed and an explanation as to why.
- A measurement of the current code coverage of the tests for your implementation.
- Color commentary about any surprises or unexpected issues that the group encountered during coding.
The goal of this exercise is to make sure that everyone in the class is aware of what the other groups are working on and how far along they are in the process.
Project Design Document (Due Date: April 5th, 2023)
As part of the status update , each group must provide a design document that describes their project implementation. This document should contain the following information:
- Overview: A description of the problem that you are trying to solve with your project. That is, what are the high-level goals of the code that you are adding to the DBMS.
Architectural Design: An in-depth overview of how you implemented your project. Explain the input and output of the component, describe interactions and breakdown the smaller components if any. You should also describe what (if any) configuration knobs your component will need.
Design Rationale: An explanation on why you chose the given design. Your justification should discuss issues related to (1) correctness, (2) performance, (3) engineering complexity / maintainability, and (4) testing. It should also include a brief discussion of the other implementations that you considered and why they were deemed inferior.
Testing Plan: A detailed description of how you are going to determine that your implementation is both (1) correct and (2) performant. You should describe the short unit tests and long running regression tests.
Trade-offs and Potential Problems: Describe any conscious trade-off you made in your implementation that could be problematic in the future, or any problems discovered during the design process that remain unaddressed (technical debts).
Future Work: List any future enhancements or optimizations to your project that you think are worth pursuing after the semester is over. You should provide a rough approximation of the difficulty in the implementation and the expected benefit in terms of either software engineering .
Glossary (Optional): List any new concepts or unintuitive/non-standard names that you have added to the system.
These design documents must be written Markdown using this template . This part of the project is meant to encourage each group to think through their implementation before they start making changes. They will also serve as guides for future students in helping them understand what you did after you have left CMU and are potentially dead.
Each group should maintain their design document throughout the semester because you will need to provide an updated version for each code review and the final submission .
Final Presentation (Due Date: May 5th, 2023)
During the scheduled final exam period for the course, each group will do 10 minute presentation on the final status of their project. This presentation should contain the following information:
- A re-iteration of your proposed goals, with explicit discussion about what progress you have made to date on those goals
- A discussion of how you tested the correctness of your implementation.
- An assessment on the quality of your code. Feel free to discuss what parts of your implementation you felt are particularly strong and what parts would need more work to bring up to production-quality code.
- Any benchmark results that the group collected to measure the performance of their implementation.
- An outline of concrete tasks for future work to expand or improve your implementation.
Collaboration Policy
- Everyone has to work in a team of three people for this assignment.
- Groups are allowed to and strongly encouraged discuss the details about the project with others.
WARNING: All of the code for the core portion of your project must be your own. You may not copy source code from other sources that you find on the web. Plagiarism will not be tolerated. See CMU's Policy on Academic Integrity for additional information.
Example prompts to try with Microsoft Copilot with Graph-grounded chat
Experience the power of Get started with Microsoft Copilot with Graph-grounded chat (formerly named Microsoft 365 Chat). See how much time you can save and how much more you can get done. Use Microsoft Copilot to catch up, create content, and ask questions. This article provides several example prompts you can try.
Tip: When you’re giving Copilot instructions, you can direct it to specific work content by using the forward slash key (“/”), then typing the name of a file, person, or meeting. If you write a prompt and don’t reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.
Synthesize large amounts of data into simple, consumable responses and catch up on things quickly. Here are some examples:
You've been on vacation now you're back. You need to find out what's going on with Project X. Find the latest about Project X. What's the current timeline? When are deliverables due?
You've just joined a new team and you're trying to ramp up on recent activities. Summarize team communications over the last 30 days. What are the team's priorities?
There's been a recent change in how your team is tracking work. Find information about the new way our team is tracking work. Include email communications and points of contact for questions.
Create content
Brainstorm ideas and draft new content based on information at work. Here are some examples:
You want to draft a one-page description of a new project (let's call it Project Foo) that's just about to kick off at work. Using information in file1, file2, and file3, write a one-page description of Project Foo. Write it so non-technical people can understand what the project is about and when it's scheduled to be completed.
You're preparing an email to invite customers to attend an upcoming conference and visit your company's booth. Using information in Document Z, write a fun, catchy email inviting our customers to come see us at our booth during next month's conference.
You want to plan a morale event for your team. List 3-5 ideas for group activities in the Seattle area that would be suitable for my team. Include approximate cost and time estimates.
Ask questions
Find information and get answers quickly, even if you can't remember where the information you need is or how it was shared. Here are some examples:
You need to know what's left in the budget for supplies. How much did we spend on supplies for Project Foo? How much budget do we have left for Project Foo?
Your team received customer feedback. You want to identify the top things your team should address. Review the feedback we received from customers via email last week. What are the top three issues we should address?
Overview of Microsoft Copilot with Graph-grounded chat
Use Copilot at Microsoft365.com
Use Copilot in Teams
Use Copilot at Bing.com
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Renewable Energy in Vietnam Project Proposal
Renewable energy in vietnam project proposal presentation, free google slides theme and powerpoint template.
Download the "Renewable Energy in Vietnam Project Proposal" presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince others to invest their time, resources, and support in your vision. Think of it as your chance to make a case for your project and to motivate others to join you on your journey. Well, that journey begins here, with our editable template for Google Slides and PowerPoint presentations. Download it and start working on your proposal.
Features of this template
- 100% editable and easy to modify
- Different slides to impress your audience
- Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
- Includes 500+ icons and Flaticon’s extension for customizing your slides
- Designed to be used in Google Slides and Microsoft PowerPoint
- Includes information about fonts, colors, and credits of the resources used
How can I use the template?
Am I free to use the templates?
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Attribution required
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Related presentations.
LIFE - Calls for proposals 2023
Life calls for proposals 2023.
You will find the complete information about the 2023 LIFE Calls for Proposals in the Funding & tender opportunities portal .
On the EU info days page , all presentations and recordings from the event, which took place on 25 and 26 April 2023 are available.
A dedicated virtual information session on the specificities of the calls for Clean energy transition EN ••• took place on 1 June 2023.
Opening and submission dates
- Concept notes: Opening: 18 April – Closing: 5 September 2023 Full proposals: Closing: 5 March 2024
- Opening: 18 April – Closing: 6 September 2023
- Opening: 18 April – Closing: 7 September 2023
- Opening: 2 May – Closing: 7 September 2023
- Opening: 18 April – Closing: 21 September 2023
- Opening: 11 May – Closing: 16 November 2023
- Full proposals: Closing: 5 March 2024
- Concept notes: Opening: 18 April – Closing: 5 September 2023
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Step One: Define the Purpose around a Problem or Pain No executive team will approve or fund a project if it's not solving a realistic problem, situation. While it may sound negative, in business a lot of decisions are made around addressing pains, both organizational and client-facing.
1 Research your audience. [1] Who are you making the proposal to? Who are their competitors, clients, or customers? Are they inclined to respond favorably to your proposal, or will you need to do some convincing? [2] If possible, talk to someone who has already seen the proposal, and gauge their interest.
Template 1: Project Proposal Template Presenting a popular project proposal for website development with to-the-point, clear visuals, and graphics. This PPT Deck covers all the essential elements of a perfect proposal, such as a project outline with context and objectives, a target audience flowchart, a design process, and a site map.
A project proposal is a document that communicates everything stakeholders should know about a project, including the objectives, deliverables, timeline and budget. Project proposals are created to: secure funding and stakeholder buy-in, win clients over and convince higher-ups to allocate resources to an idea.
What is a Project Proposal Presentation? A project proposal serves as a project management tool for outlining the goals and specifications of a project. It facilitates initial project planning framework agreement between organizations and external project stakeholders. Its primary goal is to win over decision-makers.
Jennifer Bridges, PMP explains what a project proposal is and how to present one. Try our Award-Winning PM Software for free: https://www.projectmanager.com/...
A project proposal is a written document that describes a project you intend to execute. It usually includes your project's goals, methods, timeline, budget, deliverables, and resource requirements. Depending on the type and the scope of your project, you can choose what to include and what not to include in your proposal.
Step 9: Proofread and edit. Before sending your proposal out into the world, give it a thorough once-over. Take the time to meticulously proofread every nook and cranny, hunting down grammar slip-ups, punctuation quirks and sneaky spelling errors. A second perspective can catch things you might have overlooked.
Your project proposal should summarize your project details and sell your idea so stakeholders feel inclined to get involved in the initiative. The goal of your project proposal is to: Secure external funding. Allocate company resources to your project. Gain stakeholder buy-in. Build momentum and excitement.
Free Professional Project Proposal PowerPoint Presentation Project Life Cycle Slide One of the most important things you need to talk about from the first encounter is your work style. This is essential to avoid misunderstandings in the future. Use the project life cycle slide to showcase what people should expect from you in every project phase.
Download Word File Types of Project Proposals In terms of types of project proposals, you can have one that's formally solicited, informally solicited or a combination. There can also be renewal and supplemental proposals. Here's a brief description of each of them.
25+ Best Free & Premium PowerPoint Templates for a Business Proposal Presentation 2023 Do you have to do a business project proposal slideshow? Are you in a time-crunch or need help with design? These templates can help you get your audience's attention. Download some freebies by clicking on any of the images from the first row below:
Sep 7, 2023 • 20 min read English Presentations Microsoft PowerPoint Winning a potential client is a challenge. You need to present your solution in a compelling manner. A business proposal presentation template can help. Save time with a professionally designed business proposal template. Do you need to impress a client to close a deal?
To create a project proposal presentation, you need to elaborate your project proposal first. Proposing an idea of sales increase or company development direction to your management or CEO is similar to pitching your startup.
Project Proposal Presentation templates Download and customize these free and easy-to-edit templates for Google Slides and PowerPoint to present your new Project Proposal. Your partners will appreciate the nice slide designs and appealing backgrounds. Filters Download more than 5 million free photos for your presentations Ads
The Project Proposal PowerPoint Template is a professional presentation designed to explain your project to an executive audience. It is created following Project Proposals best practices structures.
Jan 13, 2023 You've spent time working on a project that could be a potential game-changer for your company or client. Now you're buzzing to present it to your team, investors and other key stakeholders. Creating and delivering project presentations can be nerve-racking and you probably have one question running through your mind.
A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project's details.
Here we bring forth our readymade project proposal PPT templates to impress your clients. Our customizable service proposal template slides are the core from which a successful business originates. These project lifecycle PowerPoint templates help you successfully pitch program that will be profitable to your team and business as a whole.
Final Project Proposal Presentation Free Google Slides theme and PowerPoint template Ready to design your own project proposal? Show your data, objectives, steps, sneak peeks and expectations using this orange template! It's full of energy! This theme is based on a project proposal.
Meet your audience where they're at with customizable brand colors and logos. These proposal PowerPoint templates are perfect for professionals who want to gain an edge on the competition. Download in Google Slides, PowerPoint, or Canva to kick off the next phase in your project journey. Edit in any format with Canva's intuitive editor.
A presentation proposal establishes the groundwork for a successful presentation. It defines the objectives, identifies the target audience and outlines key topics covered. The proposal revolves around the presenter's vision and background of the company, laying the foundation for a successful engagement.
Project Proposal Presentation templates Download and customize these free and easy-to-edit templates for Google Slides and PowerPoint to present your new Project Proposal. Your partners will appreciate the nice slide designs and appealing backgrounds. Ads Ads Ads Gender Pay Gap Solutions Proposal
Proposal Presentation (Due Date: March 1st, 2023) Each group will give a 5 minute presentation about their proposed project topic to the class. This proposal should contain the following information: An overview of what work must be done and how it will be divided amongst the group. A estimation on what files you will need to modify in the DBMS.
Tip: When you're giving Copilot instructions, you can direct it to specific work content by using the forward slash key ("/"), then typing the name of a file, person, or meeting. If you write a prompt and don't reference a specific file, person, or meeting, Copilot will determine the best source of data for its response, including all your work content.
Download the "Renewable Energy in Vietnam Project Proposal" presentation for PowerPoint or Google Slides. A well-crafted proposal can be the key factor in determining the success of your project. It's an opportunity to showcase your ideas, objectives, and plans in a clear and concise manner, and to convince others to invest their time ...
The proposal comes as the Comcast Spectacor-owned Wells Fargo Center risks losing the Philadelphia 76ers as a major tenant and searches for additional ways to keep the team at the sports complex.
You will find the complete information about the 2023 LIFE Calls for Proposals in the Funding & tender opportunities portal. On the EU info days page, all presentations and recordings from the event, which took place on 25 and 26 April 2023 are available. A dedicated virtual information session on the specificities of the calls for Clean energy transition EN••• took place on 1 June 2023.