How To Write A Letter Of Interest (Sample Templates Included)

Mike Simpson 0 Comments

sample letter to future employer

By Mike Simpson

Updated 5/9/2022

sample letter to future employer

We’ve all been there… You’ve combed all of the job boards in search of the perfect job but, alas, haven’t been able to find anything that’s a great fit. Fortunately, there’s still one more lifeline you have at your disposal, and if used properly, it can end up being one of the most rewarding things you do for your career.

So what is this secret weapon I speak of? A letter of interest, of course!

With a letter of interest, you can connect with more opportunities. Here’s how.

What Is a Letter of Interest?

A letter of interest is a letter you send to your target company, letting them know that you’re interested in working with them. It’s also a way to see if there are any potential job opportunities that match up with your skillset that aren’t openly advertised, allowing you to tap into the hidden job market . Since over 80 percent of jobs go unadvertised, that’s a big deal.

Generally speaking, a letter of interest can be sent at any time regardless of whether a company is actively hiring, as it isn’t sent in response to a specific job opening. Rather, it’s a way of introducing yourself to a company you’re interested in and seeing about the possibility of employment with them.

Letters of interest are sometimes also called letters of inquiry for just this reason. You’re inquiring if they might have a position for you. This is the part of the equation that can be very rewarding. Rather than applying to jobs that aren’t a stellar match, you get to handpick the companies that you contact. Pretty awesome, right? We think so.

Letter of Interest vs. Cover Letter

In many ways, a letter of interest is like a cover letter. However, when it comes to a letter of interest vs. cover letter, there are differences, too.

Generally speaking, cover letters typically target specific, open jobs. With a letter of interest, you’re reaching out even though there isn’t an advertised vacancy.

Since that’s the case, cover letters are more targeted. They speak to a specific position, referencing details from the job ad. Letters of interest are a touch more general, highlighting your strengths in a field and how you could benefit the company in a broad sense without connecting it to a particular role.

How To Write a Letter of Interest

Much like any correspondence you send any employer, you have to make sure that a letter of interest for a job is well crafted and appropriate. You’re introducing yourself to a potential employer, so you want to put your best foot forward.

A poorly written letter of inquiry can potentially make any possibility of working at your dream job with your target company a solid “NO” in the “Do you like me?” boxes. That means you need to ensure you take the time to do it right.

If you do it correctly, a letter of interest is a great way to demonstrate your ability to market yourself and highlight your best qualifications. Plus, it can lead to real opportunities.

Tailoring Your Letter of Interest

As you’ve no doubt seen in our other blog posts, we’re very big on tailoring. Your letter of interest is another opportunity (actually, the first opportunity!) for you to find out exactly what the company is looking for and present yourself as that person.

When applying for a specific position, you have the benefit of using the job description to comb through in search of the qualities that the company puts a lot of value in. But since this is a letter of interest, you are traditionally not applying to a specific position, so you need to be a little more creative. Since that’s the case, you need to do some hardcore research, taking the time to learn about the specific type of people the company likes to hire.

Researching a Company Through Their Online Presence

There is a virtual treasure trove of information available about a company when you peruse its various web properties. Since you’re looking to learn more about the people who get hired to work there, it’s wise to spend time digging into each web property in search of clues.

Quite often, there are “day in the life” videos featuring employee interviews that are incredibly useful. You can also go to the employee list on the company’s LinkedIn page and go through the profiles to see what experience and skills they have.

Putting the “Tailoring Method” To Work

Once you have figured out the types of people that your company hires, you want to do your best to emulate them in your letter of interest. Choose a few skills and abilities that you want to highlight that align with what your research revealed about the employees. Then, start thinking up a quick supporting statement for each one that you use. After all, if you can’t back it up, there is no point in even mentioning it.

Once you have done the research and have uncovered the qualities that you want to showcase, you are ready to begin writing your letter of interest.

Best Letter of Interest Format

Half of the battle is making sure that you nail your letter of interest format. After all, you won’t exactly be making the best first impression if your letter is a convoluted mess that is hard to read and makes no sense.

Here is the basic format for you to follow, which you can see in the three examples we use below:

Your Contact Info

No surprises here. Name, address, telephone number, email, and your website. If you’re not comfortable providing your address or any other information, don’t worry about it. Just make sure they can get in touch with you!

Use a traditional format for the date, writing out the month, followed by the day, and ending with the year.

Company Contact Info

Please don’t start the letter with “to whom it may concern.” Do the research and find a specific person to address the letter to. A good place to start would be a hiring manager, another person in HR, or even better, the manager or director of the department you envision yourself working in.

Opening Paragraph

Introduce yourself and your intentions.

Qualification/Experience Paragraph

Attack this paragraph with two purposes in mind:

  • Showing how you add value
  • Demonstrating you have the qualities they value

This is your time to shine. Keep it brief and succinct, picking two to three qualities and supporting them with facts.

Closing Paragraph

Thank them for their time and offer your availability for an “informational interview” at their earliest convenience.

What’s an informational interview? It’s both an opportunity for you to learn more about the company and the various positions within the company AND a great way for you to meet the right people in the organization you are interested in.

More importantly, it’s an opportunity for you to let your award-winning personality shine, and if executed properly, it can help you land a job at the company of your dreams!

Stick with “regards” or just “sincerely,” add your name, and you’ll be good to go.

Common Mistakes

Many people fall into the same traps and make some of these classic letter of interest mistakes. Do your best to avoid these if you want to get your foot in the door!

1. You don’t send a letter of interest at all

Too often, people find a company they’d like to work for and just blindly send in a resume with nothing else attached. Sure, it might be a super impressive resume, but if you don’t include a letter of interest discussing why you’re sending it in and who you are, you might as well just be throwing those resumes away.

On the flip side…DO NOT FORGET TO INCLUDE YOUR RESUME!

2. Sending your letter of interest out with a generic heading

As mentioned above, you need to take the time to do a little digging and find out to who you should address your letter. Sending out a generic “Dear HR Director” or “To Whom It May Concern” isn’t going to win you any brownie points.

3. Not saying what you can do for them, but what they can do for you

Regardless of why you’re interested, remember, it’s about what you can do for them, not what they can do for you! Tell them what you can do to help them achieve their goals.

4. Not tailoring your letter

If you’re going to show initiative by writing a letter of inquiry, make sure that initiative extends to your research as well! Supercharge your letter by highlighting qualities that align with the company values, increasing your odds of success.

5. Being boring

You’re shooting for your target company and your dream job, so don’t simply make a list of all of your skills and abilities. Instead, make sure to dazzle them with what you bring to the table, adding something extra to generate interest.

6. Being too long

Your goal is to catch their attention and leave them wanting more…which means short, sweet, and to the point. Keep your letter under a page.

7. Being sloppy

There is no excuse for typos or sloppy writing. You’re trying to get an informational (or even a full-on) interview, so get these basics right. Check. Double-check, and then check again!

8. Not following up

Yes, you should treat your letter of interest exactly like and job application and follow up.

Sending a letter of interest is a proactive step, so keep being proactive! Ask for a job interview, an informational interview, or a meeting HR director to talk about potential roles you might fill. Then, follow up on that request.

A Few Great Letter of Interest Sample Templates

Now that we have that out of the way, let’s take a look at a few examples so you can get your own started! Here are three different scenarios from which you might decide to write a letter of interest to a company.

Choose the best letter of interest sample that fits with your situation, but don’t simply copy the example word-for-word. You need to input your own experiences and personality, so think of this letter of interest sample as more of a template that will guide you to success!

Letter of interest for your target company following a positive encounter:

Your Address

Your City, State, Zip Code

Your Phone Number

City, State Zip

Dear (remember, make this specific!):

I recently had the opportunity to interact with a few members of your customer support team while conducting research for a project. My time with them was brief but memorable. Your team was friendly, poised, and professional, and I was impressed with their willingness to help and their quick responses to my questions.

It is clear customer satisfaction is an integral part of your company’s core values. It is for this reason that I am writing to you. I feel my own personal values and special talents might benefit your customer service department. I believe in personal accountability and integrity and have always made sure to act in a professional and ethical manner. Attention to detail is similarly a priority, ensuring that my work is nothing short of my best at all times.

If I were to be hired by your company, I would be dedicated to delivering the same kind of high-quality customer service I myself experienced. Both a motivated self-starter and an enthusiastic team player, I feel I’d be an exceptional fit.

In the hopes of scheduling an interview with you or answering any questions you might have, I will call you [upcoming date]. Please do not hesitate to contact me with any questions at any time at [phone number] or email, [email address].

Thank you for your time in considering my qualifications.

Letter of interest following a write up of the target company:

Dear Mr./Ms. Last Name,

While reading through a trade publication last week, I came across an article outlining why your company has been recognized as one of the best places to work in the country for tech professionals. Your entire focus has been on making sure that your company is not only a leader in the industry but also an innovator, pioneering new and emerging technology. For this reason, I am sending you my resume in the hopes that I might be able to join your team.

I have worked exclusively within the technology field for the past five years. During that time, I’ve worked in a variety of positions, giving me experience in accounting, including finance and budgeting. I was also responsible for inventory control and vendor relations. I have been instrumental in my past positions in bringing new and emerging technology into our business processes, and I am actively looking for opportunities with companies that would allow me to continue that practice. I believe strongly in always being at the forefront of technological development, a perspective I feel your company has, too.

As a team leader, I am proud of the fact that not only have we never missed a deadline but that we have come in under budget while delivering superior results every time. I firmly believe in the integrity and professionalism of my work, striving to ensure that every aspect of what I do also upholds the company’s core values.

I will call you on [date] to answer any questions about this letter or my resume in the hope of scheduling an interview. If you prefer, please contact me by phone [phone number] or email, [email address].

Letter of interest for a recent graduate looking for work:

I read about [company name]’s retail management training program in [publication name], and I would like to inquire about the possibility of openings. As a recent graduate from the University of California with a degree in Business Management, I am very interested in a career in retail management, and think your program is a perfect match for both my skills and my experiences. I have over five years of retail experience, including time as a Sales Associate and a Manager.

Along with this letter, I have included my resume, which contains additional information on my experience and skills. I would appreciate the opportunity to discuss the training program with you and to provide further information on my candidacy. I can be reached anytime via my cell phone, [phone number], or by email at [email address].

Thank you for your time and consideration. I look forward to speaking with you about this exciting opportunity.

Putting It All Together

Now, you should know all you need to about the amazing letter of interest! Remember, each sample letter of interest above is meant to serve as inspiration. When you create yours, remember to keep it targeted, short, and professional. That way, you increase your odds of getting a response.

And as always,

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sample letter to future employer

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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Writing an Email to a Potential Employer – Templates & Examples

  • August 17, 2023

Edgar Abong

Ah, the modern job hunt. It’s a bit like navigating the world of online dating.

You spot that dream job, your heart skips a beat, and you’re ready to make the first move .

Now, sending an email to a potential employer? Well, that’s your pick-up line, your icebreaker.

And trust me, you don’t want it to be the digital equivalent of “Did it hurt when you fell from heaven?”

So, grab a coffee, get comfy, and let’s craft an email that’s memorable for all the right reasons.

An email so irresistible, your potential employer will be swooning over their keyboard. Ready? Dive in!

Why Would You Write an Email to a Potential Employer

Writing an email to a potential employer can feel like a pivotal moment in your job hunt. Think about it. You’ve spotted a golden opportunity, and you’re ready to reach out and make that connection .

When you write an email to an employer about a job, it’s your chance to introduce yourself, showcase your skills, and make a lasting impression .

Whether you’re sending an introductory email to a potential employer, responding to a job opportunity email, or even following up after an interview, it’s essential to convey professionalism , enthusiasm , and genuine interest .

Knowing how to start an email to an employer, how to address a potential employer in an email, and even how to sign off can make all the difference. An effectively crafted email can be the bridge between you and your dream job .

So, when you sit down to craft that perfect message to send to potential employers, remember it’s more than just words on a screen—it’s a chance to set the stage for your future career.

Key Elements of an Email to a Potential Employer

When reaching out to a prospective employer, the content and presentation of your email can be crucial. You want to strike a balance between professionalism and personability.

Here’s a breakdown of the key elements to keep in mind:

Subject Line

The first impression matters, and in emails, your subject line is that first impression . A catchy, relevant subject line can set the tone for what follows. It acts as the headline of your email, drawing the reader in.

Your subject line should encapsulate the essence of your message . For instance, if you’re applying for a software developer position, a subject line like “Passionate Java Developer with 5+ Years of Experience” can be impactful. Avoid vague titles. Precision and clarity , mixed with a bit of intrigue, can lead to higher open rates.

Introduction

Imagine walking into an interview room: your introduction is the initial handshake , the moment you look the interviewer in the eyes and introduce yourself. The same goes for the opening part of your email.

This section should include a greeting tailored to the recipient (using their name if known) and a brief introduction of who you are. This isn’t the space to list down your achievements, but rather to give a glimpse of your background like, “I am a digital marketing enthusiast with a penchant for data analytics.”

Why are you writing this email? This segment should clearly state your intentions . Whether you’re inquiring about a job vacancy, following up on a previous conversation, or expressing unsolicited interest, your purpose should shine through.

A well-articulated purpose ensures that the recipient understands your intent right from the beginning. Avoid burying the lead; the sooner you get to the point, the better.

Qualifications

Now that you’ve introduced yourself and stated your purpose, it’s time to delve into what makes you a fit for the position or the company. Here, showcase key achievements, skills, and experiences that align with what the employer might be seeking.

Rather than a laundry list of all your qualifications, pick the most relevant ones , and provide a little context. For instance, instead of just saying you led a team, you might specify “I led a cross-functional team of 15, driving three major product launches in 2020.”

Highlighting that you’ve researched and understand the company’s values , goals , and challenges can set you apart from other candidates.

Express genuine enthusiasm for what the company does, or acknowledge recent milestones they’ve achieved. This showcases not just your interest in the job but also in the organization as a whole.

The closing line is your wrap-up. Here, you’re tying up the loose ends and leaving the ball in the recipient’s court. A graceful close would reaffirm your interest , indicate hopefulness for a response, and thank the reader for their time. This ensures that the email ends on a polite, positive note.

Think of your email signature as your virtual business card. It’s not just about your name; it’s about providing clear ways for the recipient to reach out to you or learn more about you.

Essential details would be your full name , phone number , and perhaps your LinkedIn profile or online portfolio . If you’re representing an organization or have a particular designation, include that as well.

Elements of an email application

Sample Emails to Potential Employers + Templates

Diving into the job market? You’re in the right place. When reaching out to potential employers, your email game has to be on point . So, let’s get you geared up with some fantastic sample emails and templates , tailor-made for different scenarios.

Cold Email for a Job Opportunity

Stumbling upon a dream company with no advertised roles? This situation doesn’t mean you’re out of luck. Sending a cold email can be your ticket in. Begin by introducing yourself, ensuring you explain how you discovered the company . Your next move?

Highlight your unique value proposition ; perhaps there’s a particular skill set or experience you have that they might find indispensable. Round off your email by suggesting a chat or a meeting, providing them with a window into your availability.

Here’s an email template:

Subject: Enthusiastic [Your Profession] Eager to Contribute to [Company Name]

Hello [Recipient’s Name],

I recently came across [Company Name] while researching industry leaders in [specific field or industry], and I was truly impressed by [specific achievement or feature of the company].

My name is [Your Name], and I’m a [Your Profession] with [X years] of experience in [specific relevant skill or job role].

I believe my background in [specific skill or achievement] can bring a unique perspective and benefit to your team.

While I understand there may not be any current openings that fit my profile, I’d love the opportunity to chat about how I might be a potential fit for any upcoming or unlisted roles.

Thank you for taking the time to consider my outreach. I hope we can connect soon.

Warm regards,

[Your Name] [Your Phone Number] [Your LinkedIn Profile or Portfolio]

Sample Inquiry Letter for a Job

Follow-Up After an Interview

The period after an interview, bathed in silence, can test anyone’s patience. That’s where a smartly-timed follow-up email comes into play. Kick things off by extending your gratitude for the chance they gave you to chat about the position.

Pivot next to a concise reiteration of how your skills and experience align seamlessly with their needs. Finish up by signaling your undiminished enthusiasm for the role, ensuring they know you’re still very much in the game.

Subject: Thank You for the Opportunity, [Recipient’s Name]

I wanted to extend my gratitude for taking the time to discuss the [specific job role] with me last [day of the week]. It was truly enlightening to learn more about [specific aspect of the company or role].

Reflecting on our conversation, I’m even more convinced that my experience in [specific skill or project] aligns well with [Company Name]’s objectives. I’m eager to bring my expertise to your dynamic team.

Thank you once again, and I look forward to any updates you might have.

Best wishes,

[Your Name]

Sample Follow-Up Email After the Interview

Networking Outreach

The saying goes that in the world of careers, it’s often about who you know. Reaching out for networking purposes is therefore a crucial move in your professional playbook. To initiate, find a slice of common ground ; perhaps you have a shared contact or a mutual professional interest.

Then, lay your cards on the table, clearly stating your reason for reaching out. It could be for some seasoned advice, industry insights, or the potential for collaboration. Conclude with a soft close , maybe proposing a coffee chat, a call, or attending a networking event in tandem.

Subject: Mutual Interest in [Industry/Topic] – Connecting with [Your Name]

I hope this email finds you well. My name is [Your Name], and I’ve been an admirer of your work in [specific industry or project]. Our mutual connection, [Shared Contact Name], spoke highly of your insights in this field.

I’m reaching out to connect and share experiences, and perhaps explore potential collaborations. Would you be open to a brief chat over coffee or a call in the coming weeks?

Thank you for considering my message. I’m keen to learn from someone with your expertise.

[Your Name] [Your Phone Number] [Your LinkedIn Profile]

Networking follow-up email template

Thank You After a Job Offer

Sealed the deal with a job offer? Fantastic! But hold on just a moment before you jump in. A ‘thank you’ email is a graceful step to ensure you start on the right foot . Lead with your genuine appreciation for the offer they’ve extended.

Subsequently, reaffirm your excitement and eagerness about diving into the role and contributing to the team. As you wrap up, consider asking about any logistical next steps – be it essential paperwork, the schedule for your first day, or any other onboarding processes.

Subject: Gratitude for the Offer – Excited to Join [Company Name]

I wanted to express my sincere thanks for extending the offer for the [specific job role] at [Company Name]. It’s truly an honor.

I’m excited about the opportunity to contribute to your team and bring my experience in [specific skill or project] to the table. Could you guide me on the next steps for onboarding and any other essentials I should prepare?

Thank you again, and I eagerly anticipate starting this new journey with [Company Name].

Sample Thank You Letter for Job Offer

Essential Tips for Emailing Potential Employers

Alright, diving right into the good stuff! When you’re sending emails to potential employers, it’s like casting a fishing line into a vast ocean. You want to make sure your bait is the juiciest! So, to help you make a splash, here are some killer tips you need to follow:

  • Craft a Catchy Subject Line : Your subject line is the first thing they see. Make it stand out, but keep it professional.
  • Personalize Your Greeting : Generic salutations are a no-go. Use the recipient's name, and if you're unsure of their name, a bit of online research can usually do the trick.
  • Keep it Short and Sweet : Time is of the essence. Make your point clear without overwhelming them with too much text.
  • Showcase Your Value : Highlight how you can be an asset to their team. Sprinkle in specific skills or experiences that align with their needs.
  • Proofread, Proofread, Proofread : Typos or grammatical errors can be a dealbreaker. Triple-check your email before hitting send.
  • Add a Professional Signature : Your name, contact details, and a link to your LinkedIn profile or online portfolio can seal the deal.

There you have it! Armed with these tips, your emails will have the edge they need to capture potential employers’ attention. Best of luck out there!

Etiquette Guidelines for Writing Emails

Common Mistakes to Avoid when Emailing Potential Employers

Before you hit that ‘send’ button on your email to a potential employer, let’s chat about some common pitfalls you’ll want to sidestep. It’s super easy to trip up on these, but don’t worry, we’ve got your back. Here’s the scoop:

  • Generic Greetings : Starting your email with 'To whom it may concern' is so last decade. Dive in, do your research, and address the right person by name.
  • Oversharing : Telling your life story isn't the aim. Focus on the specifics of the job and how your skills align.
  • Skipping the Proofread : Typos, misspellings, or incorrect company names? Yikes. A quick read-through can save you from embarrassment.
  • Using Casual Language : This isn't a text to your buddy. Ditch the slang and emojis for a more polished approach.
  • Forgetting Attachments : Mentioning an attached resume and then forgetting to attach it? A classic oops moment. Double-check before sending.
  • Ignoring Follow-up Etiquette : Bombarding them with follow-up emails can be off-putting. Give them some breathing room.

Remember, every email leaves an impression. With these tips in mind, you’ll be sure to leave a stellar one. You got this!

Common mistakes when writing emails

Frequently Asked Question on Writing an Email to Potential Employers

Alright, superstar, so you’re on the brink of crafting that standout email to a potential employer. But wait! You’re not the only one with questions, trust me. Everyone’s got those nagging thoughts popping up, and I’ve seen a few FAQs floating around. Let’s demystify some of them.

How long should I wait before following up?

Ah, the age-old question of patience vs. persistence. After sending your initial email, it’s best to give it a week . Employers are juggling a lot, and while you’re a priority, they might need a moment to catch up.

When you do follow up, keep it professional and reiterate your enthusiasm for the position. Remember, there’s a fine line between being keen and being clingy.

What should I do if I realize I've made a mistake in the email after sending?

Don’t hit the panic button just yet. We’re all human, and mistakes happen. If it’s a minor typo, let it go; chances are they might not even notice. But if you’ve addressed it to the wrong person or company, or forgot a crucial attachment, it’s wise to send a concise, apologetic follow-up email .

Own up to the error, correct it, and move forward . Showing accountability speaks volumes.

Is it okay to use humor in my email?

Humor can be a great way to showcase personality, but tread lightly. While you want to come across as approachable and genuine , it’s important to read the room. If you’re familiar with the company culture and feel like a light joke or pun fits, go for it.

But if you’re unsure, it’s always safer to stick to being professional . Remember, first impressions count and humor is subjective.

Key Takeaways on Writing an Email to Potential Employers

Alright, let’s wrap this up! Emailing potential employers is more art than science. Getting it right involves striking that perfect balance of professionalism with a dash of personality.

So, always nail that subject line because it’s the first thing they see. Tailor your content, from the introduction to expressing your interest, and always ensure you end with a call to action.

But remember, even with the perfect email structure , it’s essential to avoid pitfalls like sending generic content, forgetting attachments, or addressing the email incorrectly. 

And hey, while it’s natural to have questions, like wondering about the right time to follow up or whether to inject humor, it’s all about reading the room and staying true to yourself .

Emailing might feel tricky, but with patience and practice, you’ve got this. Go shine in that inbox!

To achieve the best results with email outreach, we recommend using a professional email automation software

13 best cold email platforms rated and compared

Edgar Abong

Edgar Abong

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Last Updated on August 17, 2023 by Edgar Abong

15 Cover Letter Templates to Perfect Your Next Job Application

Rachel Leist

Published: August 10, 2022

Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read. My answer is one not many of them wanted to hear: "sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.

cover letter templates; Business person using a cover letter template

The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't. It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.

→ Click here to access 5 free cover letter templates [Free Download]

If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. We’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.

Application Letter

An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.

Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on the industry you're in and the job you're applying for. According to a CareerBuilder survey, 49% of recruiters say sendign a cover letter along with your resume boosts your chance of landing the role.

If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.

sample letter to future employer

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

  • Standard Cover Letter Template
  • Entry-Level Cover Letter Template
  • Data-Driven Cover Letter Template

You're all set!

Click this link to access this resource at any time.

What to Include in a Cover Letter

So, what should you include? We'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.

Fill out this form to access your templates.

1. contact information.

Cover letters shouldn't just carry your contact information, but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.

Home addresses aren't required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.

Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer. Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.

2. A Personal Address Line

For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.

Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them. Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.

A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique? What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?

4. Why You're Qualified

It's a no-brainer that you should summarize your professional experience in your cover letter. However, today's best applications describe why this experience qualifies the applicant for the job they're applying for. For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.

5. General Knowledge of the Business

Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside. Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.

So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?

Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.

Cover Letter Example

Cover letter example.

Image Source

The example above illustrates how to write a marketing cover letter using the elements we listed.

Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.

Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.

By combining all the elements to a cover letter, this is a great example to use for inspiration.

Featured Resource: 5 Professional Cover Letter Templates

Cover Letter Templates

14 Free Cover Letter Templates for Your Next Job Application

Template 1: basic.

Basic cover letter template with 7 qualities to learn from.

The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.

The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above. Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.

2. Greeting

Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online. If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.

If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality. If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.

3. Introduction

Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company. This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter. Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.

4. Paragraph 2: Why You're a Great Fit for the Job

Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience? Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team. Use this paragraph to show you're genuinely excited and interested in the position.

5. Third Paragraph: Why the Company Is a Great Fit for You

While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you. "A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."

In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company? Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.

6. Strong Closer and Signature

Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address. At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.

Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.

Template 2: Data-Driven Marketing Cover Letter

Get it here..

Data-driven marketing cover letter template

When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers. But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.

The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.

Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..." This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.

Template 3: Straight-to-the-Point Cover Letter

cover letter template: Straight-to-the-point

Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received." For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:

  • When you know the name of the hiring manager.
  • When you know something about what the job requires.
  • When you've been referred to the job personally.

Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself. It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.

Template 4: Referral Cover Letter

cover letter template: Referral cover letter

Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals. We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).

As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that. But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.

Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.

As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.

Template 5: Photo Letterhead Cover Letter

Photo letterhead cover letter

The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.

As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...

Template 6: Digital Creative Cover Letter

cover letter template: digital creative letter

This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.

As you personalize this letter with your own experience, make note of the social networks and industry software included in this template. You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.

You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.

Template 7: Marketing Manager Cover Letter

cover letter template: Marketing-specific cover letter

Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.

Notice how the writer includes references to important marketing metrics and terminology. If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article. Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.

As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.

Template 8: Career Day Follow-Up Cover Letter

cover letter template: Career day follow-up cover letter

This is a unique kind of cover letter from Princeton University.

LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event. For those occurrences, you have the follow-up cover letter template above.

This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair. As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.

Template 9: Logo and Watermarked Cover Letter

cover letter template: Logo and watermarked cover letter by Microsoft Office

Here's another cover letter template from Microsoft Office. This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.

Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo. Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.

Template 10: Data Scientist Cover Letter

cover letter template: Princeton Data Science Cover Letter

This is our second template from Princeton University. While this is focused on a data scientist role, it is an excellent template to use for students applying to jobs prior to graduation.

The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.

Template 11: Business Cover Letter

cover letter template: Business cover letter

The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.

The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry. Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.

No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager. Like we said, "to whom it may concern" is pretty outdated, anyway.

Template 12: Entry-Level Cover Letter

Entry level job cover letter

The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.

When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships. Additionally, it's important to mention why you want to work at the company you're applying to.

No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.

You can download it here (it comes with four other cover letter templates , too).

Template 13: Healthcare Cover Letter

cover letter template: Healthcare cover letter

Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.

Template 14: Freelance Cover Letter

cover letter template: freelance cover letter

If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely. Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.

For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.

For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.

Template 15: Director Cover Letter

cover letter template: cover letter for director

In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously: "For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."

You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").

Write a Winning Cover Letter

Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it. Tap into the incredible potential of AI tools, such as the HubSpot paragraph rewriter , to infuse each paragraph with a flawless touch of excellence. Or, ask a friend or family member to read it over and give you feedback. If the recruiter does end up reading it, you'll be thankful you did.

Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.

Professional Cover Letter Templates

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How to Write a Letter Requesting a Future Job Opening

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How to Prepare a Cover Letter for a Resume

How to write a simple application cover letter, how to call in regards to your application for employment.

  • How to Respond to a Regret Job Interview
  • Sample Letter Asking Why I Was Not Hired

If you find yourself with a deep desire to work for a specific company, but they have no current openings, consider sending a letter of interest. The letter serves to introduce yourself and your skills, expresses your interest in working for the company and asks that you be considered if a position matching your credentials opens up.

The Prep Work

Before drafting the letter of interest, check the company's website and conduct an internet search to make sure it doesn’t already have an open position you’d be qualified for. Some companies post on job boards, others go through recruiters or placement firms, and many others maintain a job section on their website. While you’re checking availability, read up on the company, its leadership team and its products, services and corporate philosophy. This will give you good information to draw from when expressing your interest in the organization.

The Strong Open

Since you’re essentially cold-calling a company, your open should be strong, straightforward and engaging. Let them know right off the bat why you want to work for their company and why you’d be an ideal hire.

When I first started studying graphic design, I knew I wanted to work for Big Design Advertising. I have long been a fan of your incredibly dynamic and outside-the-box marketing campaigns and branding initiatives. I also share a passion for the eclectic, which is why I think I’d be a great fit for your art department.

If you have an "in," mention it during the intro. For example, if you met the art director at a networking event or you have a friend who works for the company, go ahead and drop their names.

You’re essentially trying to sell the company on yourself. You want to be memorable, so make your letter energetic and upbeat, but without coming across as overly aggressive.

While I realize you don’t have any current posted openings in the art department, I would sincerely appreciate the opportunity to be considered for any future openings I might be qualified for. I am happy to start wherever necessary, simply to get a foot in the door and demonstrate what I can bring to the team.

Go ahead and send your resume and letters of recommendation along with the query letter, just as you would if you were applying for an existing job.

The Strong Ending

Make a strong close by asking for a brief meeting or phone call to introduce yourself. You’ll essentially be getting a first crack at an interview before any job becomes open. Depending on your situation, you may try to insert yourself into the company in another capacity, such as a part-timer or a consultant.

I would love the opportunity to meet at your convenience and show you my portfolio. If you like my work and are in need of a freelancer or contractor, I’d be happy to be considered for that role, as well.

Once you make your pitch, follow up every two weeks with a quick email and continually monitor the job posting sites in case an opportunity arises.

  • Fast Company: I Review Hundreds of Cover Letters–Here’s What I Instantly Reject
  • Harvard Business Review: How to Write a Cover Letter

Lisa McQuerrey has been an award-winning writer and author for more than 25 years. She specializes in business, finance, workplace/career and education. Publications she’s written for include Southwest Exchange and InBusiness Las Vegas.

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Cover Letter to a Prospective Employer

How does it work?

1. choose this template.

Start by clicking on "Fill out the template"

2. Complete the document

Answer a few questions and your document is created automatically.

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

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You can choose to get help from a lawyer after filling out the document.

Cover Letter to a Prospective Employer

Option: Help from a lawyer

This Cover Letter to a Prospective Employer is a document which can be sent to a potential future employer to apply for a job vacancy .

This document can be sent to a potential future employer to express an interest in an employment opportunity.

Overall, this letter will provide relevant information to a potential future employer so that they can consider the candidate for the role. The letter will set out the key information in a clear and concise format for the prospective employer.

Many online job sites request that a cover letter is sent to accompany a CV.

How to use this document

This document should be used by completing the information. The letter can be sent via email as a document or it can be signed and sent via post .

A copy can be retained for future reference which can be of assistance.

Applicable law

There is no law which is directly applicable to this document as it is simply used to express an interest in an employment opportunity or to apply for a job.

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Other names for the document:

Cover Letter to Prospective Employer, Letter to potential future employer, Letter to prospective employer, Letter to send to prospective employer, Letter to send to a prospective employer

Country: United Kingdom

Work and Employment - Other downloadable templates of legal documents

  • Letter of Resignation
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  • Pay Rise Request Letter
  • Working Time Regulations Exemption Letter
  • Sexual Harassment Complaint Letter
  • Grievance Appeal Letter
  • Disciplinary Appeal Letter
  • Whistleblowing Letter
  • Letter Notifying an Employer of Intended Maternity Leave
  • Paternity Leave Request Letter
  • Letter Requesting Parental Leave
  • Other downloadable templates of legal documents

sample letter to future employer

Soft Skills

10 minute read

The Cover Letter Template That Will Impress Any Employer

Kat Boogaard

Kat Boogaard

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Please submit a resume and cover letter to be considered for this position.

Groan, right? Needing to put together a polished and professional resume is tough enough (by the way, we have some great resume templates right here ).

But, a cover letter? Well, that’s often enough to inspire job seekers to give up on their job searches altogether.

We get it—drafting a cover letter that’s concise, impactful, and proves that you’re worthy of an interview is challenging. However, it’s also one of those necessary evils you’re going to need to address if you truly want to land a new gig.

So, before you stare at that menacing, blinking text cursor on a blank page for a half hour, take the time to read through everything we’ve pulled together right here. We have all of the tips you need—plus a cover letter template that’s sure to take so much pain out of the process.

Get your free cover letter template

Download and customize this template for a winning cover letter

Do cover letters still matter?

In the age of LinkedIn and social media, it’s tempting to think that a cover letter is no longer a staple of your job search. And, when you’ve heard the terrifying statistics that 55% of hiring managers don’t actually read cover letters, it’s easy to write them off as a colossal waste of time.

Sure, that can be discouraging. But, think of it this way: That statistic also means that 45% of hiring managers are actually reading through that carefully crafted letter of yours.

Do you really want to take the chance and be the candidate who doesn’t submit a cover letter—when the employer was actually expecting that document? Here’s the short answer: no.

Plus, there’s another benefit to cover letters: It can be tough to tell your story and share all of your amazing skills and qualifications within the confines of your resume. Your cover letter is your chance to fill in the gaps and go beyond the bullets to share the details of why you’re a seamless fit for that position you’re eager to land.

So, make this your golden rule: When in doubt, it’s smart to submit a cover letter.

sample letter to future employer

Writing a cover letter: 5 must-know tips

Now that you know that you’ll likely need a cover letter to ace your job search, it’s time to cover the basics of what makes for an impactful one.

1. Pay attention to your greeting

If you’re looking for a surefire way to get your cover letter tossed into the recycling bin, start with a generic opening like “To Whom it May Concern.”

Employers want to see that you’ve invested time into researching the company—including the key decision makers in charge of the hiring process for the job you want.

Roll up your sleeves and do some digging to figure out which name you should put at the top of that letter, whether that’s:

The department head for the role you’re applying for

The HR manager

The CEO of the company

Remember, you want a real name at the beginning of your letter to immediately demonstrate that you’ve done your homework. Skip the generic salutations.

2. Use a strong opening

You can bet that the vast majority of cover letters that hiring managers receive begin with something like, “I’m writing to express my interest in the position of…”

Sure, that opening gets to the point. But, when employers are seeing that over and over again, it certainly doesn’t make an impact or help you stand out from the sea of competition who are also vying for that role.

That’s why it’s better to start with something a little more attention-grabbing. Maybe that’s a quick anecdote about how you knew you were built for sales when you started your very first neighborhood lemonade stand. Or, maybe it’s a glimpse at the history of what inspired you to change careers.

Don’t be afraid to get a little creative—that’ll help you make a far more memorable impression.

3. Don’t regurgitate your resume

You’ve invested a lot of blood, sweat, and tears into that resume of yours. So, nobody can blame you for wanting to repurpose it in as many ways as possible.

But, know this: Your cover letter should not repeat everything that’s already on your resume. This is your chance to expand on the qualifications that make you a qualified candidate—and not just repeat them.

So, make sure that your cover letter adds some additional context or value aside from what’s already included on your resume. Otherwise, there’s really no point in sending both.

4. Highlight your key skills

You want to shine a spotlight on all of the things that make you a no-brainer fit for that position—and, your cover letter is a great place to do that. You can call attention and add more detail to those things you really want the hiring manager to know.

The best way to do that is through a few carefully selected sections you include in the body of your cover letter. Don’t worry—we’ll talk more about that when we dive into the template!

5. Tailor and tweak

Much like your resume, you can’t just create one general cover letter document and assume that you can swap out the company name and make a killer impression on every employer.

No, you need to tweak your career documents for each specific job you apply to. When your goal is to appear as relevant as possible, one blanket document just won’t work.

So, what types of things should you be tweaking? Things like your overall tone (you’d use a different voice when applying to a laid-back startup than you would a more rigid corporation) and the skills you highlight will vary depending on the details of each role and company.

It’s tempting to skip this step, particularly when you’ve already invested so much time into your starting cover letter. But, heed this warning: Tailoring your documents is super important.

If you need some more inspiration, you can take a look at these  cover letter examples  to help you get started.  

sample letter to future employer

The cover letter template you need

You’re armed with everything you need to know to piece together a solid cover letter. But, uhh… now what?

Actually pulling it all together can be the tough part. Fortunately, we’re here to help. Take a look at the below template, add in details and make any necessary changes so it fits your own situation, and prepare to land at the top of that “to be interviewed” pile.

Dear [Company Contact’s Name], Ever since I [attention-grabbing anecdote about what got you to this point in your career]. My passion and enthusiasm for [career field] has only grown stronger since that point, and that’s why I was so excited to see the opening for the [Job Title] position with [Company Name]. I’m actively seeking a company where I can leverage my skills and [number of years] of experience to make a measurable impact and assist in achieving organization-wide goals. Here are a few of the many ways that I know I can add value for [Company Name]: [Skill #1]: I’m committed to using [skills] to [result], and have used this competency in my previous role as [previous job], where I [quantifiable achievement]. [Skill #2]: With my background in [skill or field], I know I can utilize my experience to help [Company Name] achieve [goal]. [Key Accomplishment or Honor]: I was recognized by [organization or person] for my [skill or achievement]. I’m confident that my work ethic, knowledge, and enthusiasm for this position make me a qualified fit for your organization. I’m looking forward to hearing from you so that we can further discuss all of the great work that [Company Name] is doing—as well as how I could contribute to your continued success. All the best, [Your Name]

See the template in action

Eager to see what this template looks like when you actually fill in the necessary details? Here’s a sample of how this could play out:

Dear Ms. Hansen, Ever since kindergarten, I’ve had a passion for the written word. I even went so far as to start a newspaper for my classroom—and then vehemently demand that each of my classmates read it in its entirety each and every week. My passion and enthusiasm for content creation has only grown stronger since that point, and that’s why I was so excited to see the opening for the Staff Writer position with The Writing Company. I’m actively seeking a company where I can leverage my skills and five years of experience to make a measurable impact and assist in achieving organization-wide goals. Here are a few of the many ways that I know I can add value for The Writing Company: Data Analysis: I’m committed to using my keen eye for data to craft content that actually resonates, and have used this competency in my previous role as Managing Editor, where I decreased our overall site bounce rate by 17%. News Journalism: With my background in news journalism, I know I can utilize my experience to help The Writing Company achieve written content that’s timely, trending, and appeals to its audience of busy young professionals. Awarded 2017’s Top Content Creator of the Midwest Award: I was recognized by the American Association of Awesome Content Creators for my contribution in overhauling CompanyXYZ’s content strategy and more than doubling the site’s readership. I’m confident that my work ethic, knowledge, and enthusiasm for this opportunity make me a qualified fit for your organization. I’m looking forward to hearing from you so that we can further discuss all of the great work that The Writing Company is doing—as well as how I could contribute to your continued success. All the best, Kat Boogaard

Ready to get your foot in the door?

There you have it—a template for a cover letter that’s sure to impress even the most discerning of hiring managers.

Download your free cover letter template below—it's quick and easy to customize with your own details.

Want to learn more about crafting an effective cover letter and strong resume? Check out the GoSkills Business Writing course for more helpful tips and tricks.

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Employment Verification Letter Samples and Templates

sample letter to future employer

What is an Employment Verification Letter?

How to request an employment verification letter.

  • What Is Included in the Letter

How to Use Letter Examples

Employment verification template.

  • Verification for Current Employee
  • Verification for Past Employee

Colleen Tighe / The Balance

Do you need to write or request an employment verification letter? There are several reasons why you may need verification of your employment status. Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They're also sometimes necessary for insurance reasons or to  confirm that an individual worked at a company  during the dates given on a resume or job application.

The good news is that employment verification letters are usually fairly simple documents, and easy to write or obtain. If you need to request or write a letter, reviewing templates and examples can help you get started.

An employment verification letter is written by a current or past employer to confirm that an employee or former employee worked at the organization. The request may come from the employee, government agencies, prospective landlords, mortgage lenders, prospective employers, or collection agencies.

The request may include verification of dates of employment, salary, and whether the employee is expected to continue employer or is eligible to be rehired. If the employee has been terminated, the requestor may ask for the reason for termination.

If you are requesting an employment verification letter from a current or former employer, it's important to ask for the letter in a professional way. First, check with your Human Resources (HR) department.

The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager. You can also ask your manager or supervisor directly.

Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.

What Is Included in an Employment Verification Letter?

If you need to write an employment verification letter for someone, it’s important to make sure that your letter provides the correct information and adheres to an appropriate format.

  • Follow business letter format.  Use standard business letter format when writing your letter. Include your contact information at the top, the date, and the recipient’s contact information (if you have it). Be sure to include a salutation at the beginning and a handwritten signature at the end.
  • Keep it concise.  Employment verification letters should not be lengthy. Do not add any information beyond what the employee asks. For example, do not provide an evaluation of the employee’s work.
  • Include all requested information.  Most employment verification letters include the person's name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Check with your employee if any additional information needs to be shared. For example, some letters include the person’s salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. However, do not include these extra details unless requested.
  • Provide your contact information.  At the end of the letter, offer to answer any additional questions. Provide a form of contact for the recipient, such as your phone number or email.
  • Edit and proofread before you send.  This letter is likely very important to your employee or former employee—their housing, future employment, or insurance may depend on it. Take the time to make this letter as professional as possible. Read through the letter for any errors before you send it.

It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment).

You should tailor a letter to fit the particular employee you are writing the letter for, and the information they ask you to include.

Name Job Title Company Name Address City, State Zip Code

Name of Person Requesting Verification Job Title Company Name Address City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

(Handwritten Signature)

Employment Verification for Current Employee

Shawna Easton Director of Accounting GMC Associates 17 Chestnut Street, Ste. 200 Portland, ME 04101

April 18, 2022

John Dolan Senior Vice President Dolan Industries, Inc. 43 Oak Street, 2 nd  Floor Portland, ME 04101

Dear Mr. Dolan,

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on April 1, 2019.

If you require any additional information, please feel free to contact me at 555-111-1212.

Shawna Easton Director of Accounting GMC Associates

Employment Verification for Past Employee

Janice Montgomery Human Resources Manager Martin & Martin Incorporated 100 Main Street, Ste. 100 Spokane, WA 99201

April 20, 2022

Julia Sanchez Manager Archer Studios 34 Otis Drive, Ste. 500 Spokane, WA 99201

Dear Ms. Sanchez,

This letter is to verify that Robert Smith was employed at Martin & Martin, Incorporated from January 3, 2018 to March 1, 2021.

If you require any additional information regarding Robert Smith, please feel free to contact me at 555-765-4321.

Janice Montgomery

Key Takeaways

  • Many organizations have guidelines about what should be included in employment verification letters. They may even specify that all letters must go through HR.
  • When writing a verification letter, use business letter format. This will ensure that your letter is appropriate and professional, as well as easy to read.
  • Whether you’re requesting a letter or writing one for an employee, find out what information to include, e.g., dates of employment and job title.

SHRM. " When Must an Employer Respond To a Verification Of Employment Request, and What Information Must or Can Be Given ?"

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Choose Your Test

Sat / act prep online guides and tips, 9 sample excellent recommendation letters for your job.

Letters of Recommendation

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Anyone who's applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we're providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you'll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let's briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate's qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she'll contribute to the company or organization, and how she'll behave in the day-to-day. Recommendation letters can point to a candidate's future performance by talking about her past achievements.

Reference letters can also shed light on what it's like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate's story and suggest what she'll bring to the table in her next job.

If you get asked to write a letter for someone, it's safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it's also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

body_anonymous.jpg

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate's skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

#1: Explains Why You're Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you're qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn't get to know the candidate's work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate's skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

#2: Customized to the New Position

While you should speak to the candidate's accomplishments in her past role, you should also show why she'd make a good fit in the next one. Even if the candidate's making a career change, you can explain why she'll be able to do well in the new industry.

Here's where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position's requirements. As the writer, you're not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she'll feel reassured that the candidate would make a good fit.

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don't just list adjectives like, "friendly, intelligent, and hard-working"; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, "show, don't just tell."

Not only will examples point to the value the candidate brought to your organization or company, but they'll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don't want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

  • Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee
  • Sample Recommendation Letter 2: Written by a Principal for a Teacher
  • Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee
  • Sample Recommendation Letter 4: Written by a Manager for a Remote Worker
  • Sample Recommendation Letter 5: Written by a Supervisor for an Internal Promotion
  • Sample Recommendation Letter 6: Written by a Supervisor for a Student Intern
  • Sample Recommendation Letter 7: Written by a Coworker
  • Sample Recommendation Letter 8: Written by a Professor for a Former Student
  • Sample Recommendation Letter 9: Written by a Friend as a Character Reference

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend.

body_dominos-2.jpg

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can't look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...

Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer's name, position, company, and company's address at the top. To give one example, here's the header for recommendation letter sample #1:

Ms. Greta Johanssen Sales Manager Streambase Corp. 66 Western Boulevard Santa Fe, New Mexico 87500

You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that's more personal than, "Dear Hiring Manager." Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, "It's my honor," "It's my pleasure," or "I'm very pleased to provide this letter of recommendation for Joe." Stating the obvious with a sentence like, "I'm writing to recommend Joe," looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you're qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you'll present in the rest of the letter.

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don't just describe the applicant's great qualities and accomplishments; they give examples and prove to her prospective employer that she's made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she's brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you'll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows—perhaps in a year or two, she'll be writing a recommendation letter for you!

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

  • 4 Amazing Samples of Recommendation Letters from Teachers Should You Move to a State with No Income Taxes
  • 3 Examples of Excellent Recommendation Letters from Counselors
  • Complete Guide: Writing a Strong Letter of Recommendation
  • Unsecured Credit Cards for Those with Bad Credit
  • A Great College Recommendation Letter Template

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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How to Write a Letter of Employment (Templates, Examples)

By Status.net Editorial Team on September 22, 2023 — 10 minutes to read

  • Required Information in an Employment Letter Part 1
  • How to Structure an Employment Letter Part 2
  • Employment Letter Template Part 3
  • Job Verification Letter Template Part 4
  • Template of an Employment Letter For a Job Offer Part 5
  • Job Acceptance Letter Template Part 6
  • Job Rejection Letter Template Part 7
  • Best Practices for Writing Employment Letters Part 8
  • Mistakes to Avoid When Writing a Letter of Employment Part 9

Are you feeling overwhelmed by the task of writing a letter of employment? Crafting a strong letter of employment is essential in today’s professional world, and we’re here to help you do it right. We’ll cover everything from formatting to tone, and provide you with the tools you need to create a polished and professional letter that accurately presents the necessary information. Our guide will walk you through the process with easy-to-follow examples and templates that will make your life easier.

Part 1 Required Information in an Employment Letter

A well-written employment letter should contain specific information to ensure it meets its purpose. Here are the key elements you should incorporate when composing your letter:

1. Employee Details : Begin by including the employee’s full name, job title, and department. This information will help identify the employee and their role in the organization. For example: [Employee’s Full Name] [Job Title] [Department]

2. Employment Status : Clearly state whether the employee works full-time, part-time, or is on a temporary or contractual basis. This clarification is essential as it provides an insight into their working arrangement with the company. For instance: Employment Status: Full-Time

3. Employment Dates : Mention the start date of the employee’s current position and, if applicable, their end date. If the employee is on a fixed-term contract, make sure you specify the exact duration of the contract. For example: Start Date: July 1, 2023 End Date: December 31, 2023 (6-month contract)

4. Job Responsibilities : Outline the main duties and responsibilities associated with the employee’s job role. This information should be concise and relevant to help the reader have a better understanding of their expertise and skills. For example: Key Job Responsibilities: – Manage a team of five marketing professionals – Design and implement marketing campaigns – Collaborate with sales and product teams

5. Salary Information (optional): In some cases, it may be necessary to include the employee’s salary details. If required, mention the employee’s salary both before and after tax deductions. Be sure to specify the pay period (i.e., monthly, bi-weekly, etc.). For instance: Gross Salary: $4,000 per month Net Salary: $3,200 per month (after tax deductions)

6. Company Information : Don’t forget to provide your company’s name, address, and contact information. This detail will give the letter credibility and can be used for validation purposes. For example: [Company Name] [Company Address] [Company Contact Information]

7. Closing : End the letter by providing your name, title, and signature. This information validates the letter and creates an official record for future reference. For example: Sincerely,

[Your Name] [Your Title] [Your Signature]

What is the appropriate format for a professional letter of employment?

A professional letter of employment should follow a standard business letter format. This includes having a clean, organized layout, a readable font, 1-inch margins, and single line spacing between paragraphs. The letter should ideally be no longer than one page and should be printed on high-quality paper if submitting a hard copy.

Part 2 How to Structure an Employment Letter

Opening statement.

Start your letter with a professional salutation, addressing the recipient by their title and full name. If you do not know their name, use a generic greeting, such as “To Whom It May Concern.” Next, identify the purpose of the letter in the opening sentence, by stating your relationship to the employee and the nature of the employment letter, such as verification or recommendation.

Dear Mr. Smith,

I am writing this letter to verify the employment of Jane Doe at XYZ Corporation, where I am her direct supervisor.

Body Paragraphs

In the body paragraphs, provide the required information related to the employee’s position and responsibilities. Begin by stating their job title, and the period they have been working at the company. Include specific details about their job performance, skills, and accomplishments. Highlight any promotions or awards they might have received during their tenure. Make sure to convey relevant and factual information to support the purpose of the letter.

Jane Doe has been working as a Marketing Assistant at X Corporation since June 2020. In this role, she has been responsible for creating and implementing digital marketing campaigns, and managing our social media channels. Jane has consistently proven herself to be a dedicated and innovative employee, which led to her promotion to Marketing Coordinator in January 2022.

Closing Remarks

After providing the necessary information, you may thank the recipient for their attention or confirm your willingness to provide additional information if required. If it is the letter is a recommendation, reiterate your confidence in the employee (learn more: A Perfect Letter of Recommendation [8 Templates] ).

Example (verification letter):

Please feel free to contact me directly if you require any further information regarding Jane Doe’s employment at X Corporation.

Conclude your letter with a professional closing, such as “Sincerely” or “Yours faithfully,” followed by your full name, title, and contact information.

Marketing Manager

X Corporation

Email: [email protected]

Phone: (555) 123-4567

Part 3 Employment Letter Template

A job verification letter confirms an employee’s current or past employment details. This letter is often used by banks, landlords, or other institutions requiring proof of income or employment status. As an employer, you should provide the employee’s position, dates of employment, and current salary information if applicable.

[Manager Name] [Title] [Company Name] [Company Address] [City, State, ZIP Code] [Date]

[Recipient Name] [Recipient’s Institution] [Recipient Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to verify the employment of [Employee Name] at [Company Name]. [Employee Name] holds the position of [Job Title] and has been employed with us since [Start Date]. [Mention salary details, if applicable: “Their current salary is $XX,XXX per year.”]

Please do not hesitate to contact me if you require further information or confirmation of [Employee Name]’s employment status.

[Your Name] [Your Title] [Your Email Address / Phone Number]

Part 4 Job Verification Letter Template

[Company HR/Manager Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State, ZIP Code]

I am writing to confirm that [Employee’s Name] has been employed at [Company Name] since [Start Date]. [Employee’s Name] holds the position of [Job Title] and currently works [full-time/part-time].

Please note that this letter is provided for verification purposes only and any questions regarding [Employee’s Name] should be directed to our Human Resources department at [HR Phone Number or Email].

Thank you for your attention to this matter.

[Your Name or HR/Manager’s Name]

Part 5 Template of an Employment Letter For a Job Offer

Subject: Job Offer – [Candidate’s Name, Position Title]

We are pleased to offer you the position of [Position Title] with [Your Company]. This letter serves to confirm our offer and outline the terms of your employment.

Your start date will be [Start Date], and your initial salary will be [Salary Amount] per [Year/Month/Week]. You will also be eligible for [Benefits – Include Health Insurance, Retirement Plan, etc.] after [Eligibility Period].

Please review the attached employment agreement for the complete terms and conditions of your employment. Should you have any questions, feel free to contact me at [Your Contact Information].

To accept this offer, please sign and date the attached employment agreement and return it to me by [Deadline], either via email or mail at the address listed above.

We look forward to having you join our team and contribute to the ongoing success of [Your Company].

[Your Name] [Your Title]

Part 6 Job Acceptance Letter Template

A job acceptance letter is a response to an employer’s job offer. Begin by expressing your gratitude for the opportunity and then outline the key details, such as the job title and start date. This helps confirm your understanding of the position and any terms discussed during the hiring process. [Your Name] [Your Address] [City, State, ZIP Code] [Date]

[Employer Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to formally accept the [Job Title] position at [Company Name] and express my appreciation for this opportunity. I am excited to join your team and contribute to [a specific project or task the company is working on].

As mentioned during our discussion, I understand that my start date will be [Start Date], and my starting salary will be [Salary Amount] with [mention any agreed-upon benefits or bonuses].

Please let me know if there is any paperwork or additional information needed before my start date. Again, thank you for this opportunity, and I look forward to making a positive impact at [Company Name].

[Your Name]

Part 7 Job Rejection Letter Template

A job rejection letter serves to decline an employer’s job offer in a polite and professional manner. Be sure to express appreciation for their time and consideration, and consider offering a brief reason for your decision.

[Your Name] [Your Address] [City, State, ZIP Code] [Date]

Thank you for offering me the position of [Job Title] at [Company Name]. I appreciate the time and effort spent considering my application and discussing the opportunity with me.

After careful consideration, I regret to inform you that I have decided to decline the offer. [Mention a brief reason, such as a different opportunity aligning more closely with your long-term goals or personal circumstances].

I wish you and your team continued success, and I hope our paths may cross again in the future.

Part 8 Best Practices for Writing Employment Letters

When writing a letter of employment, it’s essential to maintain a professional tone and ensure the content is clear and concise. Here are some best practices to follow:

  • Use a proper format : Start with your contact information, the recipient’s contact information, a subject line, a salutation, body paragraphs, and a closing. Make sure to use a formal font and follow a standard letter layout.
  • Be specific : Clearly state the purpose of the letter, whether it’s for a job offer, employment verification, or any other purpose. Be specific about the position, job title, and employment terms. Include start and end dates, when necessary.
  • Use concise language : Keep your sentences short and straightforward. Avoid using long paragraphs or jargon that may confuse the reader. Be precise in your language and convey only the necessary information.
  • Follow legal and ethical guidelines : Ensure that the information you provide in the letter adheres to labor laws and company policies. Avoid disclosing sensitive or confidential information that could lead to potential legal issues.
  • Maintain a professional tone : Keep the language respectful and polite. Avoid using slang, contractions, or informal language. Address the recipient by their full name and title.
  • Proofread and edit : Double-check your letter for typos, grammar, and punctuation errors before sending it. Make sure the content flows well and is easy to understand.

Part 9 Mistakes to Avoid When Writing a Letter of Employment

When writing a letter of employment, it’s important to avoid common mistakes to ensure your letter is professional and effective:

  • Not following a proper format : To present your letter professionally, follow a standard business letter format. Include your contact information and the employer’s contact information at the top, followed by a formal greeting, the body of the letter, and a closing.
  • Typos and grammatical errors : Proofread your letter multiple times to catch any errors. Ask a friend or colleague to review it as well, as a fresh set of eyes can spot mistakes you may have missed.
  • Being too casual or informal : Maintain a professional tone throughout your letter. Avoid using slang, emojis, or overly casual language.
  • Overly long or wordy : Keep your letter concise and to the point. Focus on providing the necessary information about the employee’s role, responsibilities, and duration of employment. Remove any fluff or unnecessary details.
  • Not customizing the letter for each recipient : Make sure to tailor the letter to the specific recipient, addressing their particular needs or interests. For example, if the letter is for a visa application, ensure you provide all the required information for the application process.
  • Not double-checking facts and figures : Ensure all the information provided in the letter is accurate, including the employee’s job title, salary, and dates of employment. Double-check these details to avoid potential issues or misunderstandings.
  • How to Ask for a Letter of Recommendation [Examples]
  • How to Write a Two-Week Notice [Effective Examples]
  • A Perfect Letter of Introduction [Examples]
  • How To Write a Cover Letter [Inspiring Examples]
  • Impactful Letter of Recommendation for a Teacher [Examples]
  • Securing Job References Effectively (Strategies, Examples)

LettersPro.com

Sample Letters

Sample letters to employers.

Find inspiration in our curated catalog of letters to employers. Each sample letter comes with guidelines and advice to help you find the right words.

Letters to Employers

Letters to employers are letters written to people or organizations that hire or employ people. The sender of such letters could be an employee or a person looking for a job. Letters to employers could be of different types. For example, they could be application and cover letters to apply for jobs or thank-you letters after interviews to show that you are still interested in the interviewed positions. The letters could also be complaint letters to raise complaints at work, apology letters to apologize for wrongdoing at work, or resignation letters to leave currently held positions. Letters to employers are formal in nature and should, therefore, follow the basic layout of formal letters. The letters must be brief and clear so that the recipients don't spend too much time grasping the content. Use the proper salutation depending on the job position of the recipient. If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note.

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How to Create an Employee Experience Letter [15 Free Samples with Templates]

Employee experience letter samples for HRs to use in 2024. Get inspiration for writing letters that showcase employee achievements, skills, and contributions.

sample letter to future employer

Table of Contents

A work portfolio is incomplete without the inclusion of an employee experience letter, making it an essential part of the documentation needed for a job hunt. The formal document written by the former or current employee can prove to be a seeping stone that may substantiate your knowledge, skills, and experience gained over the years of your employment. 

Also known as an employment verification or reference letter, this document certifies a prospect's experience. The letter is stylized in a way to help future employers understand how a person's skills fit into their establishment. It can also help new managers understand the talents and aspirations of prospective employees who need a career path change but are willing to remain under the same employer.

According to a study conducted by Gallup, an employee experience letter can help managers with new employee onboarding . However, to ensure that the experience letter leaves an effective influence on the administration, it should maintain formal, stylistic, and basic information that includes,

  • The prospect's job title
  • Their former responsibilities
  • The projects they were involved in
  • Some notable contributions
  • The prospect's soft and hard skills

By including all the essential data about the employment, skills, and knowledge, you are allowing future employers to understand the following, 

  • Amalgamated work experience and skills,
  • Accumulated feedback containing the impact of the work in the organization
  • Work habits, acquired skills, and experience.

sample letter to future employer

There are many things that employers can include in the employee experience letter, but some of the basic information that should definitely be there includes

The goals and purposes of creating an employee experience letter could vary depending on the situation. One of the staples is the verification of employment.

Another reason HR departments and new employers may need an employee experience letter would be to see the prospect's job responsibilities. This can help new employers understand and confirm the prospect's skills and experience in a field. It also provides insight into what the new candidate can achieve.

Recognizing and appreciating an employee's achievements and contributions is another reason employers create an employee experience letter. This can boost employee morale and create a culture where achievements are celebrated rather than taken for granted.

An employee experience letter, therefore, can be used for various purposes other than just verifying talents to a new employer. But how can you create an employee experience letter to remember?

How to create an employee experience letter

Apart from the job title in an employee experience letter, it would help if you mentioned the time spent under each role. For example, mention that if someone was an email marketer for two years. If their previous role was a community manager for another two years, note that as well. This will help prospective employers understand soft and hard skills.

Also, be truthful about the candidate's dates of employment. This can prove their experience and association with your brand and organization. It can also help the new employer or manager understand what their job offer letter should entail regarding salary and extra benefits. On that note, remember the certifications and seminars the prospect attended and received under your employment. As mentioned earlier, they could make a real difference regarding the job offer letter.

Finally, ensure all the details of your employee experience letter are updated. Perhaps the candidate didn't have all the skills they acquired down the line at the time you created the letter. Check this and ensure its accuracy.

But let's get into more detail.

1. The header

Starting off with your employee experience letter's header, this is the place to include the primary information of your brand and organization.

This may not be an email marketing campaign, but there is no reason why you shouldn't do your best and treat it like one. Therefore, make sure you include some branded content.

Remember that the purpose of an employee experience letter is to thank candidates for all their hard work, acknowledge their contributions, and recommend their skills to a new employer. In email marketing terms, this could've been a welcome or thank-you email campaign.

The header should include your branded colors and the company's logo. Including those can give more credibility to the letter as a whole. It's one thing for the candidate to claim having worked for your brand and a completely different thing to be able to prove it.

Of course, branded content cannot do wonders on its own. This is where you'll need to use other information, like the company's contact information. Also, remember to include the date when you wrote the letter.

These elements will make your body copy that follows look more trustworthy. Now, as elements, they are pretty standardized. This means you could see some real benefit from some HR automation tools that help you maintain consistency in your efforts.

2. The footer

The footer of the employee experience letter is just as important as the header. The header is the place to make your brand known and provide proof about your organization. On the other hand, the footer is where your credibility as a person shines.

The footer typically displays your information as a company representative. This means you'll need to include your name, job title, and email address. If you're willing and able to provide clarifications upon request regarding the candidate's skills and position in your company, it would be best to incorporate your phone number into the footer as well.

These bits of information give you more credibility and allow the recipient to contact you directly as a company representative. And since you are a company representative, try to include some additional information about the company and your digital presence as well.

Your LinkedIn profile, company social media handles, and your company's website are great ways to establish trust and credibility. Consider linking to a dedicated company page about you or your team, if there is one.

The footer of your employee experience letter is your email signature . You may need a confidentiality statement or disclaimer that indicates the sensitivity of the information in your body copy. The confidentiality statement can also include how the recipient can distribute the information.

Overall, the footer of an employee experience letter should provide additional information about the company and the person writing the letter, proving its validity.

3. The body copy

An employee experience letter used to differ from a recommendation letter. Nowadays, more than most companies and recruiters use the two terms interchangeably.

An experience letter refers to a specific time period when a prospect was employed with your company. On the other hand, a recommendation letter recommends the candidate. This means that its goal is to outline the skills and achievements of the candidate.

In 2024 your employee experience letter's body copy should include both. After all, the market is highly competitive, and you want to give your recommendation all the merit they deserve.

The body copy of your employee experience letter is the main content. It should comprehensively summarize the employee's history, achievements, and contributions.

Start with the employee's information. Their name and responsibilities should go first. This will help you establish the tone of your employee experience letter.

Continue with the employee's relevant experience: the job responsibilities, position, duties, and soft and hard skills. Comment on their work ethic, reliability, and ability to work under pressure and meet tight deadlines. This will work wonders for your body copy. Also, note how the candidate utilized your efforts to drive a great employee experience while under your employment. This will allow the reader to understand how the candidate can use resources as a new hire.

After that, outline some soft and hard skills on both the candidate's and your side. This will take a bit more digging, as you may have to explain the reasons behind the termination of your collaboration with the candidate. Why is the employee interested in trying something different? Why did you choose to go in another direction?

Since you're writing an employee experience letter, you should be clear that you considered the prospect to be a valuable part of your team and that the decision to part ways was amicable.

Include any relevant education or professional certifications acquired during the time you collaborated with the candidate. Highlight their value. Also, include a brief evaluation of the candidate's performance, apart from the soft and hard skills. This will bring some much-needed feedback to the employee and help potential employers understand the prospect's quality of work.

Notable projects, initiatives, or personal achievements should be celebrated in an employee experience letter. The potential employer should know all about their extra achievements. Mention things like your prospect being captain of the fire safety team or the first one to take the initiative when your team should complete some tedious work.

You should also include:

  • The time period of the prospect's employment.
  • Any change in titles.
  • Any significant milestones and tasks in your employee experience letter.

On that note, mention their strengths and any constructive pointers you may have. This will help the recipient understand the work schedule, employee benefits , and salary the prospect will opt for.

Close the employee experience letter with a summary of your experience with the candidate and any other relevant remarks. This will help the recipient remember all of the main pointers of your employee experience letter.

4. The design

An employee experience letter's design could be as important as the information it provides. As we mentioned, including some branded content can improve credibility and make your employee experience letter memorable, but is that the only thing you should do?

  • Improve accessibility

Creating an accessible employee experience letter ensures your content is easy to read and understand. All audiences should be able to interact with your employee experience letter, including users and managers with visual impairments.

The first step you should take would be to use simple language. Too many technical terms are not your friend at that stage. Your employee experience letter may need to be read by company executives not well-versed in the terminology.

Secondly, make sure to use a clear font. It will make your employee experience letter look more professional. In accessibility terms, however, it will help people with visual impairments easily read it. And remember to use sufficient contrast. Black text on a white background or vice-versa can make all the difference.

If you use images, use alt-text as well to describe them. It will help immensely if your recipient uses screen readers. Also, consider alternative employee experience letter formats - an audio version, for example, or a printed version in Braille.

Use a color-blind-friendly palette and split your content with headings and bullet points. This will make your content easier to read and will improve its flow.

Much like an email campaign, your employee experience letter should cater to an audience with disabilities as much as it does to an able-bodied person. These steps ensure that all potential employers and managers have equal access to necessary employee information.

  • Create text-only employee experience letters

A text-only employee experience letter could carry a lot of benefits that go beyond accessibility. Of course, text-only letters are more accessible to users with visual impairments who rely on screen readers, but they can carry multiple benefits.

Text-only employee experience letters are more clear and more concise. They're easier to understand and digest. Also, they're compatible with all devices and email services.

Text-only employee experience letters are easier to save and distribute as well. You can convert a Word document to a PDF, copy and paste it, or attach it to another email. Not to mention that a text-only email is easier to escape various spam traps .

Text-only employee experience letters help make the content more searchable, portable, and accessible for all users and candidates.

  • Responsive design

An employee experience letter should be responsive enough for future employers to access from any device. People access information through any screen, be it a smartphone or a desktop computer.

A responsive employee experience letter should adapt to the screen size and orientation of the user's device. Use a single-column email template when creating your employee experience letter.

Creating a responsive employee experience letter can lead to a better user experience and boost the candidate's chances of getting noticed and selected. This is because the reader can engage with your content, making the information more engaging and accessible.

Also, responsive design leads to more credibility and consistent branding. Broken elements are like the wrong font - unprofessional and an amateur move overall. Not to mention that a responsive design can help readers download and use the letter for future reference.

As a whole, responsive design is not something to be taken lightly in 2024. And this includes employee experience letters.

Some extra tips to write an employee experience letter

An employee experience letter carries some components that could fly under the radar in terms of importance. But this is not the case.

1. Your subject line

The subject line is essential when it comes to an employee experience letter for several reasons. First of all, you need an attention-grabbing subject line that boosts the candidate's chances of getting picked. A clear and compelling subject line can make all the difference between the letter being opened or ignored. This is the time to consider using a free tool like a subject line tester to ensure you're giving your prospect all the chances they could get.

Of course, this doesn't mean that you should be cryptic or too much. Gone are the days of subject lines that looked like "EMPLOYEE EXPERIENCE LETTER - [FIRST AND LAST NAME]". Communicate the purpose clearly, and don't be too much about it. Try to personalize the letter and make it more relevant to the recipient.

That way, you'll create a connection that is not forced and will leave a positive experience. This will make your subject line more recognizable and your email more trustworthy.

2. Use personalization

The fact that an employee experience email is personal doesn't make it personalized. On the contrary, it can be generic and dry. And it would be best if yours stood out.

A personalized experience letter can make the experience more engaging for the future employer or manager and be more relevant to the individual described in the letter. That way, you have better chances of building trust, rapport, and a more positive relationship with the recipient.

Personalization equals effort, after all. So, manage your data, understand your recipient, and show that you value the candidate enough to create a highly personalized experience letter that outlines the individual's contributions. This will improve the employee's morale and chances at a new position.

3. Ensure you have the right data

For several reasons, having the right data is vital in an employee experience letter. It can make your employee experience letters more trustworthy. Additionally, having the correct data ensures the future employer can receive and understand vital information about the candidate, such as the job title or the projects they were involved in.

This is where you must ensure you know how to manage your data . Not having the correct data will make you come off as a non-transparent former employer or manager. It can also harm you in terms of meeting legal requirements, as the candidate could take legal action if you provide false information and make them miss their chance.

It's not just about creating a personalized experience. It's also about being legally compliant and understanding how a mistake, no matter how small, can harm a candidate's chances.

Samples employee experience letter templates

Since we've outlined what it takes for your employee experience letter to be the best one, let's put it into practice.

Below, we'll look into 15 employee experience letter templates and see how they're effective for each niche and methodology used.

1. The personalized one

sample letter to future employer

As you can see, this employee experience letter certifies the prospect's experience and value in the team. It's a great way to reflect on the candidate's contributions and achievements and as a testimonial for future employers.

While it may not be an employee experience letter aimed at an employer but a letter celebrating achievements, it will be beneficial for your employee's email outreach down the line, should they require a career change.

2. The generic one

sample letter to future employer

This employee experience letter is generic; the prospect can use it for all intents and purposes. Its main aim is to certify the employee's previous work experience and value within a team and a company. It serves as a letter of recommendation to a future employer or manager. Its main benefit is its clarity - it's scannable and makes the point the writer is trying to push forward.

3. The one that certifies work experience

sample letter to future employer

The purpose of this recommendation letter is simple. It serves as a work certificate and will help the candidate prove their previous employment. It can also be a valuable addition to the candidate's work archive.

4. The one that states earnings and salary expectations

sample letter to future employer

Normally, earnings and salary expectations are confidential and should be treated as such. You should never state the earnings and salary expectations in an employee experience letter. What you could do instead to help your employee is to note the benefits and average budget your company has for this position. This will also help the future manager or recruiter understand the type of job offer the candidate is after.

5. The one that certifies the employer

sample letter to future employer

This employee experience differs from the one that certifies work experience in one key component: It proves that the candidate was truthful regarding the organization they were previously employed in.

6. For SaaS businesses

sample letter to future employer

Since the SaaS sector is as extensive as it is nowadays, this employee experience letter should state the candidate's position and how they helped the organization reach its goals. In an era where SaaS brands favor remote work, a remote position like a virtual assistant for a SaaS company is not unheard of. Organizations should be willing to provide proof of previous employment, especially in such cases.

7. For educators

sample letter to future employer

This employee experience letter is slightly different from the previous ones. Being an educator is somewhat different from being employed in any organization. Here, previous employers should state how their ex-employee connected with the class, the educational goals and purposes, and the projects they took up. Also, it would make sense to refer to any initiatives they took and how they solved problems in an educational manner.

8. For commerce

sample letter to future employer

Commerce is a complicated business that requires forward thinking and vision. When creating an employee experience letter for this niche, outline your former employee's notable achievements and how their strategic thinking helped you in various projects.

9. For advertising firms

sample letter to future employer

Advertising firms are highly competitive environments requiring outside-the-box thinking and excellent knowledge of tools and platforms like Google analytics tools . Advertising firms combine the skills needed for customer service and marketing. Present how your former employee demonstrated those skills and the tools they used to get there.

10. For sales

sample letter to future employer

Good salespeople who can nurture leads and guide them further down the sales funnel are hard to come about. This employee experience letter should pinpoint the sales goals your former employee managed to reach and some notable achievements. This will help both the candidate to validate their value and the potential employer understand it.

11. For law firms

sample letter to future employer

In this case, things need to be very serious and professional. Use notable mentions of cases your ex-coworker handled, the result they brought, and how resilient and knowledgeable they were.

12. For customer support

sample letter to future employer

The core element of a customer support agent is patience and willingness to help and find solutions, no matter how complex or simple a problem might be. Pinpointing that and using customer feedback in your employee experience letter would work in the candidate's favor.

13. For marketing

sample letter to future employer

Creativity, resourcefulness, and a willingness to follow trends and incorporate them into concepts are skills every marketer should have. Remember to mention those in this letter of recommendation.

For tourism

sample letter to future employer

The tourism industry is a hard but rewarding one. A professional in that niche should understand customer wants and needs and be willing to go above and beyond. They also should know the location and be able to recommend activities to guests. Make sure to refer to those skills and how the former employee boosted your revenue and left a lasting impression on the guests.

14. For publishers

sample letter to future employer

Having an eye for stories and creating memorable experiences through words and publications is something employees in the publishing niche should have. Make sure to pinpoint special projects and show how your ex-employee managed to bring revenue while having an eye for quality content.

The takeaway

Before sending your employee experience letter, check it and then recheck it. Using outdated data and making false claims will do you no favors. It will undoubtedly harm your former employee's reputation.

So, be mindful of the information you put out and your grammar. Font, style, and language play an integral role. Be as professional as possible and make sure the candidate is portrayed in the best way possible.

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Recommendation Letter From A Previous Employer (With Samples)

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Summary. A recommendation letter from a previous employer can go a long way in helping you get a job, so don’t be afraid to ask for one. If you’re writing a recommendation letter for a past employee, ask for a list of their accomplishments and skills, give examples of their skills in action, and be truthful.

When interviewing for a job, the hiring manager will want to have a recommendation letter from a previous employer.

In this article, we will go over what a letter of recommendation is and how to format it, as well as provide examples of what the letter should look like.

Key Takeaways:

A reference letter is used to confirm your professional skills, experience, and character from a dependable source.

When getting a reference letter it should be from a former employer such as a manager or supervisor .

When asking your reference to write the letter, you should provide them with plenty of notice.

Recommendation Letter From a Previous Employer with Samples.

What is a Letter of Recommendation?

Why do you need a letter of recommendation, tips for requesting a letter of recommendation from a previous employer, tips for writing a letter of recommendation for a former employee, recommendation letter format, sample of recommendation letter from previous employer, letter of recommendation from a previous employer faq, ask the experts.

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A letter of recommendation, also called a reference letter, is a document that explains why you’d be a good hire. Often these letters are written by a past employer since they’ved seen your skills in action and can vouch for you when you’re applying for a new job.

A recommendation letter from a previous employer can be extremely impactful when applying for a new job. The reference letter is used to attest to your professional skills, experience, and character from a dependable source. It can be an excellent opportunity to have your accomplishments explained beyond the bullet points on your resume and help a future employer get to know you better.

Before going to eat at a new restaurant, you check that it has good reviews from previous patrons. It’s natural to want to know other opinions before risking a bad experience. An employment reference is similar. New employers want to know about your reviews as an employee from the people with the most experience: your previous employers.

Employers want to know more than just the jobs you’ve had before and the school you graduated from. They’re looking for insight into your work-ethic and soft skills. This is more than a backdoor reference check . It’s a preview into the employee you’re going to be from someone who’s seen the show before.

A letter of recommendation from a work reference can be especially useful and even required in some cases.

Preferably, this professional resource is your superior because they come across as the most reliable resource to your possible new boss. A declaration from a former employer is needed in your application because it gives a clear depiction of the professional you are. This makes it that much more likely that you’ll be invited for an interview .

When it comes to how to request a letter of recommendation from a previous employer, reach out as early as possible and be intentional about saying thank you for their time and effort.

Give notice in advance. Asking previous employers for a letter of recommendation takes time out of their schedule to accommodate your success. Be considerate of this by giving them as much notice as possible before an application deadline.

Be aware of backdoor reference checks. When applying for a new position, keep in mind that the recruiting team may utilize backdoor reference checks during the hiring process. This involves getting more information on a candidate from sources other than what’s listed on their resume .

There are certain things that employers can and cannot do while conducting backdoor reference checks . Familiarize yourself with this process so you know what to expect.

Expect hiring managers to check your references. Having an excellent professional reference is an important part of your application, however, don’t expect that an employer will be satisfied with a just simple letter.

The recruiting team will likely reach out to your former boss to check your reference , ask more questions, and establish the validity of their recommendation before offering you the position. Make sure that your recommender is prepared to respond if requested.

Thank them throughout the process. When a former employer agrees to write a letter of recommendation, it means that they care about your career and want to see you succeed. Express your gratitude for this and their effort throughout the process.

Discuss with the applicant beforehand . Once you agree to write a recommendation letter for a former employee, you should have a conversation about what they’re expecting. Ask them as many questions as you need answers to. Some of these questions could include:

When is the application deadline?

What skills do you think would be relevant to highlight?

What do you feel was your greatest accomplishment working for our company?

What is the company and position you are applying for?

What is the hiring manager or recruiter’s name?

Why do you think you’ll be good at this job?

Be truthful. Honesty is always the best policy, especially when it comes to writing a reference letter for a former employee. Hiring managers are relying on you to give them the honest inside scoop on an applicant, and they’ll be checking up on the validity of hard facts. Speaking about the applicant in the most positive light, and stretching the truth or flat-out lying are two different things. Stick to the former.

Give examples. In addition to listing an applicant’s strengths, back up these skills with examples of a time when they were used in their work performance.

Ask your former employee what they feel were some of their greatest accomplishments while working for your company to get a reminder if it’s been a while. It doesn’t need to be an extensive history of everything they ever did as your employee.

Briefly outlining one or two notable accomplishments can greatly improve an applicant’s success.

Include all contact information. Accommodate the hiring team by making it as easy as possible for them to get ahold of you. Include all forms of contact information you have. This can include your:

Phone number

Company mailing address

LinkedIn profile

Skype, Zoom, or Google Meet account

Letters of reference should follow professional guidelines, but you should also make them your own. The hiring committee should have a good idea of who you are and who the candidate is by the end of the letter.

Proper business letter format. Open your letter with the appropriate business email or letter format. This will include your contact information, the date, and the hiring personnel’s information when available. If the applicant doesn’t have the hiring manager’s information, include the company information and address the letter as:

Business Letter to Unknown Recipient Greeting Examples

Dear Sir or Madam or To Whom It May Concern

Paragraph 1 – Introduction. Your letter of recommendation is just another email in the daily landslide of messages that hiring managers receive daily. Before getting into the meat of your reference, you need to introduce the point of your email.

In the first line, immediately inform them of your name, position, and that you’re recommending “X” candidate for their company. Once they know exactly the purpose of your correspondence, follow up with details about your professional relationship with the applicant. This should include:

The Company Name

The Candidate’s Former Position Title

Length or Exact Years of Employment

Your Position in Relation to the Candidate

By the close of the first paragraph, the hiring manager should have a thorough sense of the candidate’s previous position and why you’re qualified to speak on their work habits.

Paragraph 2 – Describing the applicant’s work performance and strengths. The second paragraph is where you draw the hiring manager in and let them know exactly why you’re recommending the applicant. This should be an honest interpretation of your experience with them as an employee.

Attempt to get as much information about the position they’re applying for as possible, and include skills relevant to that. It should have an overall positive tone and focus on your former employee’s strengths, but there’s no need to over-praise. Keep it grounded. Give specific instances of when you witnessed their skills firsthand.

Incorporate details about what made them a valuable member of your organization. If you’re finding that this section of the letter is too long, you can split it up into two smaller paragraphs.

Some possibilities for strengths you could highlight include:

Excellent communication

Demonstrating leadership

Positive outlook

Trustworthy

Dedication to work performance

Strong writing skills

Ability to handle tasks unsupervised

A reference letter is a vital part of any candidate’s application success. The applicant should have the opportunity to ask a previous employer for a recommendation with more positives to offer than negatives. If you’re having difficulty coming up with the candidate’s strong points, it may be best to decline writing a letter of recommendation for them.

Paragraph 3 – Recommendation letter closing . You’ve reached the end of your reference for a previous employee. The final paragraph is about tying it all together. Remind them once again that you highly recommend the applicant for this position for all the reasons you listed in the previous paragraph. Before signing off with a professional closer , let the hiring manager know that they can reach out if there’s any more information they need and be sure to include all your contact information .

Previous Employer Recommendation Letter Example:

Delivery Address: James Jackson Editor-in-chief City Scene Magazine 111 Lakewood St. Albany, NY , 30440 Return Address: Blake Richards Associate Editor Los Angeles Weekly 567 Bridge St. Los Angeles, CA , 34481 September 10, 2020 Dear Mr. Jackson, My name is Blake Richards and I’m an associate editor at Los Angeles Weekly magazine. Between 2015-2019, Erin Knight worked for me as an investigative journalist . It is my pleasure to contact you with a strong recommendation on Erin’s behalf for the position of journalist at City Scene Magazine. During the four years that Erin worked for us, she was professional, extremely hard-working, and responsive to feedback. Her writing skills are top-notch. She was one of the most valuable journalists I had in my arsenal. She has produced several of our most popular articles in her time working for the Los Angeles Weekly. One story about small businesses was so impactful to the community, that she ended up turning it into an ongoing series by popular demand. Erin is an experienced and talented investigative journalist. I recommend her wholeheartedly for this position and believe she will be a strong asset to your team. Please contact me if you have any other questions about Erin. I’ve included my information below. Best regards, Blake Richards (Signature) Blake Richards (Printed) Associate Editor Los Angeles Weekly (303)-829-4427 [email protected]

Previous Employer Recommendation Email Example:

Subject Line: Recommendation for Timothy Jones Lily Thompson 1347 Smith Lane Los Angeles, CA, 70201 (716)-434-2237 [email protected] September 10, 2020 Bright Horizons Preschool 427 Nathan St. Los Angeles, CA, 80302 [email protected] To Whom It May Concern: My name is Lily Thompson and I’ve been a Kindergarten teacher at Spring Valley Elementary School for the past eleven years. I would like to enthusiastically recommend Timothy Jones for the teaching position at Bright Horizons Preschool. Timothy was my assistant teacher at Spring Valley Elementary School for between 2017-2019. In the two years that Timothy was my assistant, I saw enormous growth in his teaching skills and leadership abilities. He has an exceptional way of communicating with the children. I’ve turned to him for help with an unruly student more than once. In addition to his talents with the students, he’s equally as valuable when it comes to working outside of the classroom. I could always count on Timothy to have a lesson plan prepared ahead of time. I remember on one occasion, Timothy went out of his way to set up a book club for the children. Each week they’d pick a children’s book to read with their parents, and then tell the class about it. It was a great idea that I still use with my students today. For these reasons, I highly recommend Timothy Jones for the preschool teacher position at Bright Horizons. I am sure he will exceed your expectations. If you have any more questions, please feel free to contact me and I’d be happy to provide further information. Sincerely, Lily Thompson

What is a reference letter from a past employer?

A reference letter from a past employer is a document written by a job candidate’s previous employer describing why the candidate would be a good hire.

These letters outline the candidate’s skills and experience, as well as what they added to the organization while they were there, helping interviewers get a better idea of what the candidate would really be like as an employee.

Can you get a reference from a previous employer?

Yes, you can get a reference from a previous employer. In fact, this is a very common occurance, and some employers may even require you to provide one.

Just be aware that you may not be able to get a reference if the previous employer is no longer in business or if they don’t feel like they can truthfully recommend you.

Do employers verify reference letters?

Yes, employers verify reference letters. This means that usually they’ll contact the person who wrote your reference letter to make sure it’s legitimate and still holds up.

This is to prevent candidates from posing as past employers and writing their own reference letters or embellishing letters they’ve been given.

How To Ask For A Recommendation Letter From A Previous Employer

sample letter to future employer

Shannon Hilmar Owner/Founder AUDACITY Career Consulting

The key to an effective employment recommendation is specificity. When asking your former employer for a letter of recommendation be sure to provide specific examples of your work accomplishments while in that particular role, and reminders of positive feedback regarding your relevant skills and experience to be included in the recommendation.

Boston University – Writing a Letter of Recommendation

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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Thank You Letter Template to Employer – Sample & Examples

A thank you letter to an employer should be formal but on a warm note. It should reflect the happiness the employee has received by the helpful gesture from the employer. In the workplaces, it is often observed that an employer helps or serves the employee when needed. So whenever a boss or an employer does something helpful for the employee, that gesture is appreciation and praise-worthy. The employee should write a thank you note to his or her boss to express his or her gratitude towards the employer. It helps build a positive, healthy relationship between the employer and the employee. And this gesture is highly appreciated by the employer also.

sample letter to future employer

The letter should start with a thank you note explaining the employer’s gesture and also describing how the help made the employee’s life easier. There are  various reasons an employer can guide or help an employee. Below are some reasons like them.

Provide an opportunity in some new project: To improve a career graph, an employee may seek a new opportunity. The employer considers for the opportunity and helps him or her shape the career. It is a great help for an individual in a work front.

Give a bonus or a promotion: A bonus or promotion is something an employer can provide to appreciate an employee. For that, it’s a good gesture to thank the employer.

How to write Thank You letter to an Employer

To, Madhu Sanyal 112-BZ, St. Frenzo Texas, USA

Dear Sir, I take this opportunity to state that I am extremely thankful for the new opportunity you helped be gain in the new upcoming project. I always wanted to work from the front end including the development side and for this technology, I had worked really hard. I appreciate the fact that you always have kept your trust on me and guided me whatever training and certification needed. I am glad that you considered my potential and gave this opportunity to lead the project.

I promise I will not give you any chance to complain and put my best effort to make this project successful.

Sincerely, Madhu Sanyal

A thank you letter may be written after an interview from an employer. The employee often develops an expectation or a dream to be evaluated in a certain company and it gets fulfilled only when the employer observes potential in any individual.

With thank, your letter the employee can detail more about the invitation for an interview. The employee may discuss the offered position, the skill sets and other aspects of the company.

Sample Thank You letter to Employer with Examples

Thank you letter to employer after interview.

From, Lillith Daniel 935-1670 Neque. St. Centennial Delaware 48432 (387) 142-9434

To, Rahim Henderson 5037 Diam Rd. Daly City Ohio 90255

Subject: (___________________)

Dear Rahim Henderson,

This was a great pleasure meeting you today and discuss the opportunity of the position of sales manager at Thomas Testers Company. The position seemed a perfect match for my skill sets and of my best interest. The profile seemed very interesting and has a nice creative approach. The position blends the skillsets with the technical skills and the creative writing front as well. I think this position is what I look for in my professional growth. So I promise I will work here with the most enthusiasm. It was a nice, fruitful meeting with you and look forward to work together.

Sincerely, Lillith Daniel (Your Signature)

Thank You Letter For Employer Template in PDF and Word (doc.) Format:

Thank you Letter to Employer After Interview

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Letter Team

The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.

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  1. Letter Written to Employees

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  1. Email to a potential employer

    Writer How to write an email to a potential employer When searching for a job, you've got to get active - which will likely involve sending emails to a potential employer. You may want to ask about any opportunities that might be available, the status of a recruitment process, or to confirm some essential details about when you start.

  2. How to Get Your Letter of Interest Noticed by a Company

    Updated on January 21, 2022 Photo: Emir Memedovski / Getty Images A letter of interest, also known as a prospecting letter or inquiry letter, is sent to prospective employers that may be hiring, but haven't listed a specific job opening to apply for.

  3. How To Write A Letter Of Interest (Sample Templates Included)

    2. Sending your letter of interest out with a generic heading. As mentioned above, you need to take the time to do a little digging and find out to who you should address your letter. Sending out a generic "Dear HR Director" or "To Whom It May Concern" isn't going to win you any brownie points.

  4. 30+ Amazing Letter of Interest Samples & Templates

    3 Letter of Interest Templates. 4 How to Write a Letter of Interest. 5 Letter of Interest Examples. 6 Letter of Interest Format. 6.1 First paragraph. 6.2 Second paragraph. 6.3 Third paragraph. Although they are an effective way to find a job, letters of interest must be drafted in a way which ensures success.

  5. Writing an Email to a Potential Employer

    August 17, 2023 By Edgar Abong Ah, the modern job hunt. It's a bit like navigating the world of online dating. You spot that dream job, your heart skips a beat, and you're ready to make the first move. Now, sending an email to a potential employer? Well, that's your pick-up line, your icebreaker.

  6. The Best Email to Send Your New Boss Before Your Job Starts

    12/8/2023 There's nothing like making a great first impression. When you walk into a new job on the first day, you want your coworkers—and most importantly, your boss—to know just how friendly and enthusiastic you are. What's the best job for you? Use The Muse to find a job at a company with a culture you love.

  7. 15 Cover Letter Templates to Perfect Your Next Job Application

    5 Free Cover Letter Templates Five fill-in-the-blank cover letter templates to help you impress recruiters. Standard Cover Letter Template Entry-Level Cover Letter Template Data-Driven Cover Letter Template And More! Get Your Free Templates Learn more

  8. How to Write an E-Mail to a Potential Employer (With Tips)

    You can follow these steps to create an effective e-mail for potential employment: 1. Write a subject line. The first step is writing a subject line that makes the recipient want to read the e-mail. You may aim to provide value to the reader by highlighting what you can offer the organization.

  9. How to Write a Letter Requesting a Future Job Opening

    How to Write a Letter Requesting a Future Job Opening Work | Careers | Human Resource Jobs By Lisa McQuerrey Updated August 08, 2018 If you find yourself with a deep desire to work for a...

  10. How To Write a Cover Letter to an Employer (With Template)

    Urgently hiring jobs View more jobs on Indeed How to write a cover letter to an employer Follow these steps to write an effective cover letter to an employer: 1. Review the job description Reference the job description and review the duties and tasks sections to see what qualifications you have that best align with this position.

  11. Cover Letter to a Prospective Employer

    This Cover Letter to a Prospective Employer is a document which can be sent to a potential future employer to apply for a job vacancy.. This document can be sent to a potential future employer to express an interest in an employment opportunity. Overall, this letter will provide relevant information to a potential future employer so that they can consider the candidate for the role.

  12. The Cover Letter Template That Will Impress Any Employer

    Now that you know that you'll likely need a cover letter to ace your job search, it's time to cover the basics of what makes for an impactful one. 1. Pay attention to your greeting. If you're looking for a surefire way to get your cover letter tossed into the recycling bin, start with a generic opening like "To Whom it May Concern.".

  13. How To Write a Letter of Employment (With Samples and Tips)

    1. Follow a business letter format Use a business letter format to write the letter of employment. Start by listing your company's contact information, including its name and address. Then include the date you're writing the letter and the recipient's contact information.

  14. Employment Verification Letter Samples and Templates

    Employment Verification for Past Employee. This letter is to verify that Robert Smith was employed at Martin & Martin, Incorporated from January 3, 2018 to March 1, 2021. If you require any additional information regarding Robert Smith, please feel free to contact me at 555-765-4321.

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  16. How to Write a Letter of Employment (Templates, Examples)

    1. Employee Details: Begin by including the employee's full name, job title, and department. This information will help identify the employee and their role in the organization. For example: [Employee's Full Name] [Job Title] [Department] 2.

  17. Letters to Employers

    If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note. Filters Title

  18. 15 Employee Experience Letter Samples for HRs in 2024

    It serves as a letter of recommendation to a future employer or manager. Its main benefit is its clarity - it's scannable and makes the point the writer is trying to push forward. 3. The one that certifies work experience. The purpose of this recommendation letter is simple. It serves as a work certificate and will help the candidate prove ...

  19. Sample Letter of Intent to Hire (from Employer)

    James Keen. 991Woodman St. Edinburg, TX 78539. 24th June 2020. Dear: Allan, I. This letter is confirmation by James Keen immediately referred to as 'The principle or Employer' that TCML, mailing address of TX 991 Woodsman St, intends to hire Allan Michaels immediately referred to as "The candidate or candidate' as a Sales and Marketing Manager and verify the extensive terms of employment.

  20. Recommendation Letter From A Previous Employer (With Samples)

    A letter of recommendation, also called a reference letter, is a document that explains why you'd be a good hire. Often these letters are written by a past employer since they'ved seen your skills in action and can vouch for you when you're applying for a new job. A recommendation letter from a previous employer can be extremely impactful ...

  21. How To Write a Letter to Your Future Self (With an Example)

    2. Talk about what's going on in your life. As you write the content of your letter, provide context for your future self. Consider dating the letter and including a summary of what's happening in your life. Providing context can serve two purposes. The first is that it can be a fun reminder of where you were.

  22. Your Guide To Creating a Salary Increase Letter (+ Free Template ...

    A salary increase letter is a formal document an employer provides to an employee to communicate an increase in the employee's salary. ... Free sample salary increase letter to employee. ... and securely stored to maintain a clear audit trail and to support any future references or decisions regarding employee compensation.

  23. Thank You Letter Template to Employer

    A thank you letter to an employer should be formal but on a warm note. It should reflect the happiness the employee has received by the helpful gesture from the employer. ... Sample Thank You letter to Employer with Examples. Thank You Letter to Employer After Interview. From, Lillith Daniel 935-1670 Neque. St. Centennial Delaware 48432 (387 ...

  24. 10 Retirement Letter Samples to Notify Your Employer

    Dear [Management Team, Multiple Managers], For the past [X] years it has been my pleasure to be a part of the [Company] team and to learn from each of you. It has been a gratifying, challenging, and enriching experience, and I am truly proud of what we have been able to accomplish together.