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online proofing tools

The Top 20 Online Proofing Tools For Creative Teams in 2024

  • February 12, 2024

Creative teams have high standards to maintain at all times. To help them produce the best work and ensure everyone is on the same page, they must use the best online proofing tools. That’s where this article comes in. 

Online proofing tools are web-based solutions that provide a collaborative platform for creative, marketing, and publishing projects to be edited, uploaded, shared, and reviewed. Online proofing software is usually available with a wide range of fea tures. However, all of these tools share the ability to permit simultaneous collaborations on creative designs and publishing projects..

Using a good online proofing tool can help your creative team manage projects , and ensures they are error-free and meet their deadlines. What’s more, because online proofing tools are web-based, they allow your collaborators to access your projects easily, at any time of the day, and from any part of the world.

Online proofing means your team can make real-time changes where necessary and can then submit their edits as a file, through the online proofing platform. This saves them from having to send project pieces, separately, over a (possibly unreliable) file sharing service. 

Learn more about the best online proofing tools on the market to help you team tackle creative projects in 2024.

Hive proofing & approvals

Hive makes it easy for creative teams to manage every aspect of their project in one single dashboard — including proofing. While Hive is a leading project management software , it also supports proofing and approvals right within the same platform. This feature is great for creative teams and agencies who work on collaborative projects and need to get designs proofed and approved as one of the steps within the project. 

online proofing websites

When you turn on the proofing and approval app in Hive , your team can attach a file to be reviewed and set up an approval round with both internal or external collaborators. From there, users can add annotations and comments to the file, and then mark the task as completed or request further changes. When you use Hive, you can combine your project management tool with your proofing tool — no need to switch back and forth between windows ever again. Get started with a free 14-day trial today .

online proofing websites

2. Filestage

filestage proofing tool

Filestage is an extremely easy-to-use online proofing software that allows agencies and marketing teams of all company sizes to easily share, review and approve their work.

On the centralized platform colleagues and clients can comment, annotate and discuss content for ad campaigns, video production , landing page design , or any other project. As soon as everyone is happy with the content, they can approve the file with just one click. 

Furthermore Filestage offers its users more great features like task automation, inbuilt versioning and customizable workflows. This makes Filestage one of the best proofing tools out there and a great fit for marketing teams and creative agencies. If you want to check out the tool for yourself, you can easily start a free trial . 

3. SodaPDF Online

soda pdf

Soda PDF is a fully-featured PDF software solution that helps you manage documents with ease. Whether you’re looking to edit, create, convert, merge, split, secure or even E-Sign PDF documents , Soda PDF’s easy-to-use tools will help you accomplish these tasks faster than ever.

Soda PDF Online  is accessible from any device with a web browser. Plus, Soda PDF allows you to connect to your SharePoint, Box or Dropbox account to easily upload, open and modify any document to your specific needs.

You can use Soda PDF’s Comment feature to pencil draw directly on your document, add sticker notes, highlight, strikethrough or whiteout text, or even insert or customize business stamps to be added directly within your document. Furthermore, Soda PDF provides you and your team with a simple way of viewing document revisions by using their Compare tool, which allows you to open and view two document versions at once.

If you’re looking for a simple and easy-to-use document management tool to increase productivity and streamline workflows, be sure to use Soda PDF’s proofing tools for all your document requirements. Best of all, when you create your FREE Soda PDF account, you’ll get access to their entire suite of PDF tools & services with a 7-day trial.

4. GoVisually

govisually

GoVisually is another online proofing software designed for creative and marketing teams. Design agencies that need a faster workflow review, and designers who need a more accessible, yet effective way to get clients’ feedback, use GoVisually for online proofing.

Design and marketing teams can use GoVisually to communicate and work better, and to speed up production. Creative teams can easily invite reviewers and other team members to join the process, so they can track versions, highlight errors, include corrections, review projects, and make immediate updates, collaboratively.

GoVisually has affordable plans and a free trial, with the smallest plan priced at $20 per month. It is suitable for enterprise companies and freelancers.

goproof

GoProof is a user-friendly tool that allows all creative media collaboration to be brought into one central hub, so that members of a project don’t have to use a whole lot of different systems before getting project approval.

An interesting feature of the GoProof software is its ability to integrate with Adobe Creative Cloud. This allows team members to send proofs, get feedback, upload and edit files, send JPG, PDFs, and many more, all inside of the Adobe app.

GoProof software is available as web-based, cloud, Saas, and for Android and Apple users. It gives users a free trial period, before a monthly or annual payment is then deducted.

6. Approval Studio

approval studio

Approval Studio helps you get effective approval for any design. It comes with four comparison modes, and includes a difference finder that will help you track changes in each new version, thereby avoiding critical mistakes.

The software has a seven-language version that allows each project member to select their preferred language, thereby mitigating any language barriers and uniting clients and teams worldwide.

Approval Studio also lets you look at the layout and design, from different perspectives , easily. Other key features include; unlimited projects and reviewers, real-time chat, third party integrations, and many more.

aproove

Another online proofing tool is Aproove . It’s a cloud platform that’s designed to manage the entire project’s approval and collaboration process efficiently. It is able to meet the most challenging requirements of visual professionals and other users.

The software’s project-centralized dashboard means you’ll never miss a deadline, as you can track your progress on each project easily, and get early warning indicators of late project submissions.

The software enables video proofing with real-time collaboration. Each account is secured by a two-factor authentication(2FA), as a security layer.

8. Markup Hero

Markup Hero

Markup Hero helps professionals and teams capture ideas and communicate clearly with their daily-use screenshot and annotation tools. Snap screenshots with their free desktop app or Chrome extension and upload images or PDF’s from their web interface. Then add annotations like arrows, boxes, text, highlights, callouts, and much more. 

Markup Hero is great for a ton of use cases; from user feedback and customer service to marketing review, sales communication, and product QA. Just about every remote worker should have a screenshot and annotation tool in their toolbox. Markup Hero is a great option because it’s lightning-fast, works on Mac, Windows, Linux, Chromebook, and desktop or mobile web. Plus, it works with many of your daily productivity apps like Slack and has some slick integrations like Google Drive which enables you to annotate Google Docs, Sheets, and Slides directly from Drive with one click.

Markup Hero is only $5/month and you can try it out for free .

9. Workfront

workfront

Workfront is a project management platform that connects creative and marketing teams and individuals, to achieve success. The tool supports diligent planning, streamlined processes, and reporting on a real-time basis, to get the best out of the work environment. It is good for enhancing collaboration , work automation, and speeding up workflows, as it eliminates the communication barrier and makes the most out of talent and time.

Workfront is ideal for teams with requirements for project management, digital collaborations, and resource management,such as those in marketing, product development, professional services, and other agencies. The tool is available in eight languages, including traditional and simplified Chinese. Users of this powerful tool can choose between four plans, for various workgroup configurations.

pastel

With Pastel , it is easy to invite your clients and team members to leave comments directly on your live websites. Simply input a website URL, to share a link and to invite anyone to comment on it.

All comments are pinned to a specific element and are recorded to help you resolve all project issues faster and more effectively. With Pastel, your website design changes are constantly updated, to keep everyone in the loop.

Collaborate effectively with designers and developers to transform designs into picture-perfect websites and receive actionable feedback from customers to get faster project approval.

11. ReviewStudio

review studio

ReviewStudio is an online proofing tool designed for marketing teams, production and creative studios, and ad agencies, to make the review and approval process easier.

Whether you are proofing a PDF or a video, or annotating an HTML, ReviewStudio is the easiest way to follow up on feedback, tasks, revisions, and approvals. Using ReviewStudio means your projects are completed on time.

For individual accounts, the tool is priced at $15 per month; it’s $56 per month for single teams, $124 per month for multiple teams and agencies pay $240 a month.

12. WebProof

webproof

WebProof is an online tool that makes it easy for graphics companies, designer agencies, newspapers, and translators to collaborate, and review projects. It allows for seamless communication between collaborators.

With WebProof, teams can remove any obstacles from their workflow; thereby reducing costs and completing projects faster. Users have full control over the proofing process and can integrate InDesign and FileMaker workflows.

Are you having any difficulty with the tool? You can get help from a live representative, who is always online to assist with any questions you might have .

lookat

Here’s another powerful proofing tool that lets you collaborate on any video or other file, in real-time. LookAt makes it easy to compare documents when dealing with different edited versions. In the tool, each version is shown in a split-screen, makes it easier to manage the latest version of a project. All previous versions are also well organized and easily accessible if you do need to revisit them.

The tool can also be integrated with other editing tools, such as Adobe Premiere, Adobe After Effects, and others, while you view the comments. Users can also share and review a video privately, so each team only sees what its members are allowed to see.

indy files

Indy is a user-friendly platform for managing your freelance projects. Bring all your workflows into one place with Indy’s tools, which allow you to create proposals, build out contracts, and create invoices in minutes with automatic tools. And now with its latest proofing tool, Files , you can upload your work, receive feedback and comments, and get approval with the click of a button.

In addition to proofing, Indy makes managing projects easier because you can use the Forms tool to automate client info requests, the Time Tracking tool to manage hourly billing, and the Tasks tool to connect tasks to Projects and get work done.

15. Pageproof

Pageproof dashboard

Welcome feedback from your team with Pageproof . What makes Pageproff a powerful solution for online proofing is the ability to send and receive feedback from a variety of formats, including video, HTML web banners, email templates , websites, audio, imagery, documents, Microsoft Office files, Acrobat PDFs, Adobe CC files, 3D and prototype designs. The tool offers seamless integrations to popular collaborative solutions such as Google Drive, Slack, Asana, Adobe Photoshop, Box, and others. Free for reviewers. Pricing starts at $199/month with no per user pricing or storage limits.

Ziflow dashboard

Ziflow is an online proofing tool that supports over 1,200 types of creative assets. From emailing PDFs, uploading video files to Dropbox, sending links for digital ads, the software promises crystal clear feedback with effective deadlines and integrations. Ziflow’s powerful collaboration features goes beyond comments, but also allows comment formatting, attachments on comments, measurement tools, @mentions, comment labels, To Do’s, copying comments from version to version. Another handy feature of Ziflow is a version comparison tool that includes AutoCompare. This way you can easily see former versions and decide which one to go with. Ziflow offers a free plan for personal use. Their starter plan is ideal for growing teams and starts at $20/month per user.

17. Proofhub

proofhub online proofing

Proofhub is an organized workplace for online proofing, task lists, workflows, discussions, and more. Plan projects, collaborate with teams and clients while keeping files organized, generating reports, and tracking the overall progress. Files and documents can be reviewed and approved by assigned users. There’s no need to install any software on a computer and it has its own mobile apps for both iOS and Android. The platform is cloud-based, so everything is always backed up and secure.

Use Gantt charts to calculate and add milestones to your calendar, then notify teams and customers using Proofhub’s chat feature. It also has Kanban boards and the ability to connect with popular apps for file storage, accounting and invoicing. Proofhub offers two simple fixed pricing plans with no per-user fees.

18. ProjectHuddle

ProjectHuddle Banner

ProjectHuddle is a WordPress plugin that facilitates a proofing process putting a stop to delays caused by slow feedback. Rather than sending back and forth email chains deciding what a client likes or doesn’t like, this tool uses sticky note-style feedback instead. Simply install and activate the ProjectHuddle plugin, link your client’s website, and now you can both click anywhere on the page and leave comments. It’s a fast and easy way for your team to collaborate and refine designs, collect feedback and interact with clients. ProjectHuddle is a very useful plugin for web designers to use, with simple click and comment functionality, as well as the ability to white label it as your own.

Krock proofing

Krock.io is an online proofing software that simplifies the review and collaboration process for teams of all sizes. Its centralized platform allows colleagues and clients to provide feedback, annotate, and discuss content for a variety of projects, including ad campaigns, landing page design, and video production. With just one click, stakeholders can approve the file once they are satisfied with the content.

Krock.io also includes an innovative AI-powered online storyboard feature that automatically creates visual narratives from text. This feature saves teams time and effort in content creation, making it an excellent proofing tool for marketing teams, video editors, video producers, and creative agencies looking to streamline their workflow. Start with a free 7-day trial and if you decide to continue using it, individual plans are $15/month and team plans are $50/month for unlimited users.

20. zipBoard

zipBoard

zipBoard is an online proofing tool that helps creative teams get work approved on time. It is a centralized platform where clients can provide real-time feedback on live websites, web apps, eLearning courses, PDF documents, videos, MP3s and images. The platform also lets you track reviews of multiple collaborators (in Kanban and Table views) and maintain different versions of work using phases — all in one place, right from the browser.

zipBoard integrates seamlessly with Slack, Microsoft Teams, Jira, Lambda Test, and Wrike. And also provides APIs for custom integrations. This online proofing tool helps teams get more context and fix issues faster due to its inbuilt task manager and annotation features (including pencil, rectangle, highlighter, screenshot, screen recording, and more.). Pricing starts at $99 per month for unlimited projects, reviewers, and collaborators.

This article provides an overview of how each of the tools, mentioned above, works. Don’t forget that it’s also essential to train your employees to use new software, under your brand guidelines , to ensure you get the best results.

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14 Best Online Proofing Tools for 2023

Software reviews.

online proofing websites

In this blog post, we compare 14 of the best online proofing tools for creative teams and web development agencies.

Revisions and edits are a normal part of the proofing process.

However, the last thing you need is for proofing and edits to drag on for weeks or months.

You want to get a project signed-off quickly, so you can start the next one.

So, you need online proofing software that makes this work easier.

In this post, we compare the 14 best online proofing tools on the market based on features, functionality, use cases, and pricing.

Let’s have a look at some of the best ones out there!

14 Best Online Proofing Tools

Here’s a list of 14 of the most popular online proofing platforms and software on the market.

These should make your collaborative and creative projects easier to manage, helping you publish in quicker iterations while maintaining a higher level of quality.

1. Marker.io

online proofing websites

Annotate web pages and send feedback straight to your project management tool, without leaving your website.

Online proofing tools should provide easy-to-implement, actionable feedback from colleagues and clients.

In other words, you need a proofing software that’s:

  • Simple for colleagues, clients, and other stakeholders to use;
  • Powerful enough to produce high-quality feedback. Capture the whole page, include a screenshot, then highlight the issue. It should be immediately clear what needs fixing or changing; 
  • Effective and does everything you need to reduce back-and-forth for all parties involved.
  • Able to capture technical data. Console and network logs, custom metadata, URL, environment info—you name it. All these help development teams fix bugs faster.

Marker.io ticks all of those boxes. 

Here are a few reasons why Marker.io is awesome as an online proofing tool. 

Visual feedback and annotations that make your devs go “aha!”

online proofing websites

When working collaboratively on a project, you need markup tools that make it clear what needs changing or fixing—something to get your point across.

Fortunately, Marker.io has it all:

  • Text over screenshots 
  • Blur (for sensitive information…)
  • Different colors

It doesn’t get much more visual than that!

Everything you need to say can be overlaid onto screenshots. Plus, you can leave a more detailed note too.

And if that’s not enough, Marker.io also has file sharing—which means reporters can leave files and docs in different formats for devs to action.

Sending online proofing feedback and revision requests with the widget is a simple, 3-step process:

  • Notice something that needs changing, click the button
  • Fill out the report and input details
  • Click “Create issue”—done!

You can install the widget via a Javascript snippet—or, if more convenient for you, via a browser extension (like Chrome).

Check it out in action:

Marker.io also lets you create more detailed forms for internal users.

For example, you can customize form fields to  “Assignee”, “Priority”, or “Category” for your QA team or other logged-in users.

2-way sync with project management tools

online proofing websites

One of the advantages of Marker.io is the deep 2-way integrations with project management tools and software.

Unlike other online proofing tools, you don’t need to jump back-and-forth as every piece of feedback is in constant sync with your PM tool.

Marker.io integrates with Jira, Trello, Linear, and loads of others! 

The benefit of this is:

  • Every piece of visual and proofing feedback automatically goes into your PM tool;
  • Nothing gets overlooked or lost in email chains or Slack threads;
  • Because our sync works both ways, every time an issue is marked as “Done” in your PM tool, that same issue will be marked as “Resolved” in Marker.io.

Project managers can also enable notifications to ensure reporters are kept in the loop when an issue has been resolved.

Check out our 2-way sync in action:

Data-rich bug reports 

online proofing websites

Not everyone knows what technical data is needed when sending in a bug report. 

It takes too much time to remember everything. Non-technical people will forget or miss details. 

Instead, you need a tool that captures the following automatically: 

  • What URL they were on (for staging as well as live sites);
  • Environment (OS, device, browser, etc.) and console logs so devs can reproduce the bugs easily;
  • Session replay/recording, etc.

With Marker.io, this data is automatically collected—and sent off to your PM tool with the rest of the report.

Session replay: see feedback in real-time 

online proofing websites

Even when bug reports contain a lot of detail, there’s always something missing. 

To make it easy to reproduce bugs, devs and designers need to see exactly what happened and what a user did when submitting said report. 

Well—Marker.io's toolkit includes the Session Replay feature for that reason.

Simply click the “Watch replay” link straight from your PM tool.

You can then watch the last 30 seconds (or more) before the report was submitted.

Check out session replay in action:

Want to give Marker.io a go?

Try Marker.io free for 15 days as an easy-to-use online proofing software suite. 

Pricing: starts at $39/mo.

2. GoVisually

online proofing websites

Online proofing software for creative agencies. 

GoVisually is an online proofing software suite that’s ideal for visual, marketing teams, and design agencies. With this, you can:

  • Review visual work faster;
  • Collaborate during the proofing process and design a new version together; 
  • Share, review, and approve everything from live websites to PDFs and videos.

Pricing: From $26/mo per user. 

online proofing websites

A cloud-based online proofing and collaboration tool.

Aproove is a platform for managing creative projects with team members, from briefing to completion, including the proofing process. This tool allows you to: 

  • Streamline creative collaborative projects with an end-to-end management suite;
  • Manage previous versions of a project with ease;
  • Work on project approval internally and with clients;
  • Track delivery timescales.

Pricing: From $750/mo for small and medium businesses. 

4. Adobe Workfront

online proofing websites

Streamline online proofing with this PM tool for creative teams.

Adobe Workfront , which is now part of Adobe Creative Cloud, is a project management tool that includes online proofing solutions: 

  • Manage collaborative projects at scale;
  • Plan and iterate creative work;
  • Use campaign milestones and loads of other Adobe Creative Cloud features.

Pricing: Custom quote.

5. ReviewStudio

online proofing websites

Implement simplified workflows for smarter collaborative working. 

ReviewStudio is an online proofing platform for creative teams, studios, and agencies. The platform offers:

  • A collaborative environment: centralize your content, then review and annotate it together;
  • A comprehensive set of markup and annotation tools;
  • Advanced version control, to easily manage multiple iterations of a project.

Pricing: From $24/mo per user, up to $336/mo for a team of 50.

6. PageProof

online proofing websites

Online feedback and proofing streamlined. 

PageProof is a powerful online revisions solution to manage the proofing process. This platform allows you to:

  • Collaborate and provide feedback in real-time on any file type;
  • Keep track of changes made during the proofing process with version control;
  • Take full advantage of automation and simplify task management with automated reminders, notifications, and task assignments.

Pricing: From $249/mo. 

online proofing websites

A creative workflow platform for feedback and project asset completion. 

Ziflow supports over 1,200 creative assets and file types. Some of the functionality includes the ability to: 

  • Capture and review across multiple file types in one platform; 
  • Collaborate together during the review process; 
  • Ensure everyone involved has signed off on creative assets, and much more!

Pricing: From $50/mo for businesses (free for personal use). 

8. ProofHub

online proofing websites

Collaborate more effectively with this creative platform, replacing 6-7 apps with one. 

ProofHub is a project planning software suite with extensive functionality for creative teams and agencies. The platform allows you to:

  • Create customizable proofing workflows to define your own review and approval processes;
  • Maintain a version history of all your files, so you can easily go back and track changes made;
  • Solid markup and annotation features for documents, images, and designs.

Pricing: From $50/mo. 

9. ProjectHuddle

online proofing websites

Gather project feedback on WordPress sites more easily. 

ProjectHuddle is a WordPress plugin for website dev and design feedback. With this tool, you can:

  • Keep your clients in the loop and collect their feedback with a client feedback portal;
  • Simplify the feedback collection process on WordPress websites;
  • Use version control features to easily compare changes and switch between iterations.

Pricing: From $109/mo (or $599 for a lifetime subscription). 

10. ScreenLight

online proofing websites

Capture simple, clear-cut feedback on video projects. 

ScreenLight solves the problem of disorganized, time-consuming client feedback that slows down video production schedules.

You can use this tool to:

  • Easily review and markup videos, designs, and other;
  • Comment on videos at specific timestamps and frames in designs;
  • Collaborate with project management features such as projects, tasks, deadlines, and more.

It’s ideal for video production companies.

Pricing: From $9/mo per user.

11. ConceptShare

online proofing websites

Digital proofing for creative assets and campaigns. 

ConceptShare, a Deltek company, is an online proofing software solution. You can: 

  • Review and share dozens of different file types;
  • Collaborate on the approval process internally and externally; 
  • Integrate it with other Deltek software, Jira, and several more PM tools. 

Pricing: Custom quote (free trial provided). 

12. InVision

online proofing websites

All-in-one collaborative whiteboard. 

InVision’s Freehand has everything creative teams need to work together and with clients. With this tool, you can:

  • Create interactive prototypes for websites and apps to collect early stakeholder feedback;
  • Comment and draw directly on designs, annotate specific areas;
  • Maintain a history of reviews and iterations.

Pricing: From $4.95/mo per user (or free for individuals). 

online proofing websites

Online proofing software for creatives. 

Ashore is a creative collaboration platform and online proofing solution. Teams can:

  • Work together on anything from PDFs to audio files; 
  • Ask clients for feedback within the tool;
  • Benefit from having a branded proofing dashboard for the sign-off process.

Pricing: From $18/mo per user (or free for individuals).

14. Filestage

online proofing websites

Online proofing and review software in one powerful package. 

Filestage describes itself as “The review and approval platform that runs itself.” With Filestage, you can: 

  • Communicate and work together on creative projects;
  • Get the feedback you need on any file type;
  • Make reviews and approvals easier for everyone. 

Pricing: From $24/mo per user ($120/mo for a team of 5). 

Frequently Asked Questions

1. what are online proofing tools.

Online proofing tools, or online proofing software are SaaS platforms that make it easier for collaborative creative teams to work together on projects. 

Teams that use online proofing software include developers, marketers, designers, and a combination of those, whether they’re agency or in-house. 

Online proofing accelerates collaborative working on web design, marketing, or publishing projects.

In other words, anything that needs to be published to a high standard where quick iterative changes are required.

Online proofing software makes the whole end-to-end process for this easier and quicker to manage, for everyone involved, including stakeholders, senior managers, and clients. 

2. What features do I need from an online proofing tool? 

Here are the features you should be looking for:

  • Any tool or software you use should make online proofing easier and more streamlined for collaborative teams; 
  • Automate the collaborative, editing, and sign-off process for creative projects; 
  • Integrate this tool with others, such as project management software. 

So there you have it: 14 of the best online proofing tools on the market. 

Did we miss your favorite tool? Let us know on Twitter or via e-mail!

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24 Best Website Feedback Tools in 2024: Comparison Guide

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12 best online proofing tools for videos, docs, images, and more

13 min read

February 14, 2024

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Nowadays, being efficient at work has become an imperative across all industries. And  3 in 4 people say they would create better work if they spent less time managing feedback. 

With online proofing tools, teams can share files, collect actionable feedback, and collaborate with your stakeholders until they get approval. Plus, they make the whole approval process a lot smoother and faster. 

But before we look at our top 12 proofing tools, let’s talk about the five most important features of online proofing software.

Get faster feedback with online proofing

Bring files, versions, feedback, and approvals together with Filestage.

The top five features to look out for when comparing online proofing software

Looking to invest in online proofing software for the first time? Then you’ve come to the right place!

Proofing tools are packed with features to make life easier for you, your teammates, and your reviewers. If you’re used to plain old email, you may find all these features a bit overwhelming. So to help you choose wisely, here’s a quick roundup of the top five features to look out for.

1. Project workflow management

The first thing to look at when comparing digital proofing software is the interface itself. When reviewing content, you’ll be inviting a mixture of teammates and reviewers to use your online proofing software. So you want it to be as intuitive as possible.

Once you’ve covered the overall aesthetics, check what kind of organizational options an online proofing tool offers, like:

  • Folders –  for organizing content reviews by client or business unit
  • Projects –  for keeping all your different file types in one place
  • Sections –  for grouping files within a project
  • Review steps –  for making sure the right people review your content in the right order

2. File sharing and document version control

Next up, you’ll want to look at the process of sharing files and managing versions across a range of proofing tools.

Ideally, you should be able to:

  • Upload an unlimited number of files and versions
  • Share your content with an unlimited number of reviewers
  • Share videos, documents, images, and other file formats in one place
  • Instantly revisit previous versions and comments
  • Compare versions side by side to see what’s changed

3. Collaborative comments

One of the biggest features of an online proofing tool is the ability to get collaborative feedback on your content.

Here are a few must-haves for any online proofing software:

  • Add comments to any file format, including videos and live websites
  • Create timestamps for videos instead of writing them out one by one
  • Draw annotations and add attachments to make feedback clearer
  • Use comments as a to-do list to create the next version

4. Automations

Now for the magic dust that will really speed up your review and approval process – and an absolute essential when it comes to enterprise online proofing.

The best proofing tools offer a range of automations to minimize manual work in your review workflow. That means less time chasing reviewers or checking who’s approved what, and more time getting things done.

Here are a few popular automations that the best online proofing software offers:

  • Set due dates to send reminders if people forget to give clear and actionable feedback
  • Change a file’s status to “Needs changes” when it’s ready to be worked on
  • Change a file’s status to “Approved” and start the next review step if everyone is happy

5. Integrations

Another key feature for enterprise online proofing is integrations! The best design and document proofing software make it easy to connect your review and approval process with your existing tech stack.

Here are a few ways this can help you and your team save time:

  • Notify your teammates in Slack when there’s a new file for them to review
  • Get notifications in Microsoft Teams whenever someone approves your file or requests changes
  • Assign tasks in Asana with a due date so reviewers remember to give feedback

The 12 best proofing tools for fast and organized content reviews

Here’s a roundup of the 12 best proofing tools:

  • Filestage – best online proofing software
  • Screenlight
  • ConceptShare
  • Kollaborate

Let’s take a closer look.

1. Filestage – best online proofing software

Filestage is an online proofing software that helps you share, discuss, and approve all your files, all in one place. It offers agencies and marketing teams a better way to manage digital projects and collect in-context feedback.

Here’s how it works:

  • Upload your files and add a due date
  • Invite your reviewers or send them a link (they don’t need an account)
  • Let reviewers add their feedback and discuss ideas in the comments
  • Turn the comments into a to-do list so you can tick off edits for the next version
  • Upload the new version to Filestage

Filestage integrates with popular communication and management tools like Slack, Asana, and Microsoft Teams. On top of that, it offers plugins for Adobe Premiere Pro and After Effects, effectively putting video proofing software inside your favorite video editing tools.

And if you prefer to create your own integrations, you can connect Filestage using Zapier, Make, and other integration platforms.

Filestage file overview

2. ProofHub

ProofHub  is an online proofing software that makes it easy for managers of creative teams to streamline their team’s review and approval process by giving them a central place to share files, review them, annotate and mark changes in those files, and approve them once done. 

It integrates with third-party apps like Google Drive, OneDrive, Dropbox and Box to give creative teams a central place to access and store files.

proofhub

3. Screenlight

Screenlight  aims to help creative teams untangle feedback and swiftly drive video projects forward. This online proofing software allows its users to review videos, audio files, or images that turn into preview files viewable just about anywhere.

When a reviewer starts typing a comment, this online proofing tool automatically pauses the video and grabs a precise timecode. This way users spend less time guessing where clients want to make changes and more time getting the project done.

Screenlight

4. Workfront

The goal of  Workfront  is to connect enterprises and help multidisciplinary teams collaborate in the digital age. This online proofing tool specializes in enterprise project management, and can take several weeks to set up.

With Adobe Workfront marketing teams can build actionable strategies and launch campaigns while delivering personalized experiences at scale.

Workfront

Lytho  is an online proofing software that empowers creative teams to foster stronger collaborations with both clients and stakeholders. The teams can do that by building creative workflows to efficiently manage all important aspects of the project, including everything from stakeholders and their resources.

Lytho tool

6. ConceptShare

ConceptShare is an online proofing tool that’s aimed at creative and marketing teams. Its goal is to empower these teams to deliver content faster and at lower costs. However, keep in mind that some more advanced features can be pretty difficult to learn.

Conceptshare

7. SyncSketch

SyncSketch offers its users a real-time collaborative media review in the cloud. While this project management tool provides a fun way to collect feedback, it doesn’t offer task management, which can reduce the efficacy of marketing and creative teams.

SyncSketch is designed to help boutique creative agencies and visual effects, animation, and gaming professionals to supercharge their remote workflow. 

SyncSketch

8. Kollaborate

Kollaborate is a cloud workflow platform for video professionals. It’s produced by Digital Rebellion, and it offers integration with its other suite of apps. But in order to get the full benefits of this online proofing software, users run the risk of getting pulled into an ecosystem that could be counterproductive.

This project management platform is designed strictly for video editing and reviewing professionals allowing them an Instant real-time feedback from colleagues and clients until the project reaches approval.

kollaborate tool image

9. Cospective

Cospective  is an online proofing software that offers two distinct tools to assist marketing and creative teams with the review of their video content. 

The remote review tool is tremendously accurate and provides users with high-resolution videos that have high frame rates. However, the tool is quite pricey which often extends beyond the needs of most marketing and creative teams.

Cospective

10. ProofQuick

ProofQuick  accelerates design approval. While this tool aims to help creative and marketing departments save time and money, it can be somewhat outdated.

Their online proofing app allows customers and their  clients to review their proofs , edit and mark any changes, or simply approve the ads and deliver the approval without installing or downloading a specific online proofing software.

ProofQuick

The goal of  Ashore  is to stop proofs from getting lost at sea by offering  online proofing for creatives . This online proofing software has automation tools that allow teams to set up and save flexible workflows for every kind of proof. Users just need to add their approval stages, select approvers, and append their white-labeled email templates.

Ashore app

12. CrossCap

CrossCap  is a piece of marketing management software that adapts to the business needs of each specific customer. The tool isn’t specifically dedicated to proofing, which can make it cumbersome and ambiguous to teams that are specifically looking for this functionality.

CrossCap

Why you should use online proofing tools

Video, image, and document proofing software helps you solve the pains and frustrations in the traditional review and approval process, making everything faster, clearer, and easier for everyone involved.

And in project management, every second counts. To make sure that your projects are efficiently managed and free from errors, you’ll want to use the best proofing tools out there.

Four ways online proofing tools make feedback easier

Getting feedback on your content can be a headache. But  online proofing  makes life easier for everyone involved – from content creators to C-level stakeholders.

Here are four ways proofing software make feedback easier:

  • See what’s happening across all your projects
  • Get crystal clear feedback with full context
  • Make sure everyone’s on the same page
  • Manage versions and review rounds with ease

1. See what’s happening across all your projects

Imagine if you could answer any question about the status of your content within 10 seconds. Maybe even five. With Filestage , you can.

The problem

Checking the status of your content takes some serious detective work. And not the fun kind. The very, very boring kind where you have to pour through email chains, chat threads, in-app comments, and spreadsheets just to work out if a piece of work is approved or not.

In fact, you would probably struggle to answer any of these questions quickly:

  • Is this version approved and ready to be published?
  • Who still needs to give feedback?
  • Which images has the client approved?
  • When can we expect feedback from the product team?
  • Has the latest version been shared with Jane in Legal?

How proofing tools help

With free online proofing software like Filestage, you can see the status of all your content from your project dashboard. This gives you a bunch of important information at a glance, including:

  • Approval status – see which stakeholder groups have approved your content (e.g. Creative) and which ones still need to give feedback (e.g. Product)
  • Review decisions – see whether each reviewer has given their approval, requested changes, or still needs to take a look
  • File status – see which files are in review, approved, or ready to be worked on
  • Due dates – see when feedback is due and find out who is holding up the review process
  • Version management – see which version is the latest and check who approved previous versions

And because Filestage supports all the most popular file formats, it’s like a video proofing tool and document review system all rolled into one.

The cherry on top

With Filestage, you can tap “F” to search every project, file, reviewer, version, and comment. So if you remember an important piece of feedback but can’t remember where you saw it, you can track it down in no time.

F search functionality

2. Get crystal clear feedback with full context

Rumor has it that if you add up all the hours people in your company waste capturing screenshots, copying out timecodes, writing out long descriptions that make no sense to anyone but themselves, and attending meetings to explain what they meant… Well, safe to say you’d have a very big number!

Separating files and feedback is a recipe for disaster. Here are three reasons why:

  • It wastes time for stakeholders – there’s no simple way for your reviewers to give feedback, so they have to explain which parts of your content they’re talking about
  • It creates a huge margin for error – it’s easy to misinterpret the feedback and make the wrong edits, leading to more work later in the process
  • It leads to conflicts and confusion – feedback is rarely consolidated between stakeholders, so meetings need to be called to resolve things 

How online proofing tools help

Review software for videos and other file formats makes it easy to give and receive feedback with pinpoint accuracy – down to the frame, letter, or pixel.

Here are five Filestage features that help make comments clear:

  • Markers – tap anywhere on your content to create a marker, even if it’s a video
  • Annotations – draw on top of your content to perfectly illustrate your point
  • Highlights – select a word or sentence you want to comment on
  • Strikeouts – select a word or sentence you want to delete
  • Attachments – add a reference or asset to your comment

In Filestage, you can get clearer feedback on all your content. That includes documents, PDFs, videos, images, live websites, interactive HTML, and audio. So you can also save your team time bouncing between tools!

Dashboard with multiple review steps

3. Make sure everyone’s on the same page

I used to wonder why stakeholders shared feedback with so many conflicts. But then I realized something. You may not like it, but I promise it’s true. It isn’t your stakeholders’ job to consolidate their feedback.

I repeat: it isn’t your stakeholders’ job to consolidate their feedback.

Your stakeholders don’t have time to read and understand everyone else’s feedback. They barely have time to give feedback themselves. And even if they want to see what other people have said, they’re sure to have trouble finding it.

Here’s why:

  • You don’t have a standardized process for collecting feedback
  • Stakeholders share feedback in the way that best suits them 
  • Comments end up scattered across lots of tools and email chains

Online proofing puts transparency and collaboration at the heart of your feedback process.

In Filestage, all your stakeholders give feedback in the same place. So as they’re watching your latest edit or reading your brochure, they’ll see exactly which points other people have commented on.

So if they agree with something, all they have to do is give a thumbs up ???? And if they don’t, they can add a comment and @ the other person to kick off a discussion in real time.

Filestage also includes team-only comments. This lets you post a comment or reply that only your teammates can see, helping to keep discussions in context. So if a client posts an outlandish suggestion in the comments, you can tag a teammate to check you’re not the only one who thinks it’s crazy.

Team-only comment

4. Manage versions and review rounds with ease

Versions are like relationships. When it’s clear things aren’t working, you need to draw a line in the sand and reflect on what went wrong. Only then are you truly ready to move on.

Version control is, well, out of control. And modern collaboration tools are only making things worse. Documents and designs are in a constant state of flux, changing every time a new comment appears. Then, once the edits are done, the comments are ticked off or resolved. Almost as if nothing happened.

Here’s why that’s a problem:

  • There’s no record of where your content began and how it developed
  • There’s no history of who said what and how it impacted your work
  • Your versions all blend into one endless feedback loop

Even without these tools, you’ve still probably faced your fair share of version woes. Like getting feedback on an old version, or having your client edit your copy directly.

How. Dare. They.

Software proofing tools automatically manage your versions so everyone knows which one is the latest.

Here are three ways Filestage helps with version management:

  • Version history – use the drop-down menu on your dashboard to revisit previous versions and check the content or comments
  • New version available – if anyone opens an old version of a file, a message appears to make it clear that there’s a newer version
  • Auto-versioning – if you upload multiple new versions at once, they’re automatically matched with files of the same name

With Filestage, you can compare two versions of your content side by side. So if you need to check the new version against what you and your teammates said last time, your feedback is only a click away.

Compare versions_ poster

What is an online proofing tool?

Online proofing tools are designed to simplify the collaboration process for various types of digital content, including documents, designs, images, videos, and websites. The primary purpose of an online proofing tool is to streamline the feedback and approval process among team members, clients, and stakeholders, especially when working on creative projects or content production.

Here are the main types of online proofing software:

  • Video proofing tool – a visual tool for adding comments and annotations to videos
  • Document proofing software – a tool for tracking text changes and version history
  • Image proofing tool – a gallery-style tool for choosing and reviewing selects from photo shoots

With Filestage, you can upload all these formats and more – as you can see below!

What file formats can you proof online?

Online proofing tools generally support a variety of file formats to accommodate different types of content.

Here’s what file formats are supported in Filestage:

  • Documents – PDF, PDF/X, DOC (Microsoft Word), DOCX (Microsoft Word Open XML), XLSX (Microsoft Excel Open XML), PPTX (Microsoft PowerPoint Open XML)
  • Images – JPG, PNG, TIF/TIFF, AI, PSD, SVG, GIF, EPS, WEBP, NEF, CR2, DNG, ARW, HEIC ,TTF, PSB
  • Design files – Adobe Photoshop (PSD) , Adobe Illustrator (AI), Adobe InDesign (INDD), Sketch (SKETCH), CorelDRAW (CDR), Scalable Vector Graphics (SVG)
  • Video – MOV (h.264, Apple ProRes, Avid DNxHD, DVCPro etc.), MP4, 3GP, AAC, AVI, FLC, MPEG-2, WMV, MXF
  • Audio – MP3, AAC, WAV (browser-dependent). In the Internet Explorer, audio waveform visualization and WAV files are only supported in version 13 (Edge) or higher
  • Web content – TTPS sites, HTML (files need to be uploaded in a Zip file)

What software do online proofing tools integrate with?

Online proofing tools often integrate with a variety of software applications and platforms to improve collaboration, streamline workflows, and facilitate the review and approval process.

These integrations help users seamlessly incorporate the online proofing process into their existing workflows, making it easier to collaborate, gather feedback, and manage the review and approval process without switching between different tools or platforms.

When considering an online proofing tool, it’s important to check its list of supported integrations to ensure that it aligns with the software your team is already using.

Here are some common types of software that online proofing tools mostly integrate with:

  • Project management and collaboration tools – Asana, Trello, Monday.com, Basecamp, Jira, Slack
  • Creative software and design tools – Adobe Creative Cloud (Photoshop, Illustrator, InDesign, etc.), Sketch, Figma, Canva
  • Content management systems (CMS) – WordPress, Drupal, Joomla, HubSpot
  • Cloud storage and file sharing services – Google Drive, Dropbox, Box, OneDrive
  • Video collaboration tools – Frame.io, Wistia, Vimeo
  • Marketing automation and email marketing platforms – HubSpot, Marketo, MailChimp
  • Customer relationship management (CRM) software – Salesforce, HubSpot CRM
  • Productivity suites – Microsoft Office 365, Google Workspace
  • Web development platforms – WordPress, Wix, Squarespace
  • Analytics and reporting tools – Google Analytics, Adobe Analytics
  • Social media management tools – Hootsuite, Buffer

What are the benefits of online proofing?

The benefits of online proofing collectively contribute to a more streamlined and efficient content creation and review process. This leads to improved collaboration, faster project completion, and higher quality of your projects.

Here are the five key advantages of using online proofing tools:

  • Efficient collaboration and feedback loop – Online proofing tools allow real-time collaboration among team members, clients, and stakeholders, regardless of their geographic locations. Users can easily provide feedback, comments, and annotations directly on the content, eliminating the need for lengthy email chains or in-person meetings.
  • Reduced review cycle times – With online proofing, review cycles are streamlined as comments and changes are documented directly on the content. This reduces back-and-forth communication and prevents misunderstandings.
  • Version control and audit trail – Online proofing tools often include version tracking and maintain a detailed history of changes made to the content. This helps users keep track of different iterations, compare changes over time, and maintain a clear audit trail of feedback and approvals.
  • Improved visual communication – Annotation and mark-up features in online proofing tools make it easier to communicate visual feedback. Reviewers can pinpoint specific areas for improvement directly on files, leading to clearer communication and a better understanding of required changes.
  • Improved accuracy and consistency – Online proofing helps reduce errors and inconsistencies in the final content. By capturing feedback and changes directly on the content itself, there is less chance of misinterpretation or miscommunication.

Final thoughts

Everyone faces problems in the feedback process, but few choose to do anything about it.

I hope I’ve helped to shine a light on these problems and identify some solutions that work for you, your team, and your stakeholders. If you’d like to take a closer look at Filestage’s online proofing solution, start a free trial .

Ethan Lott

Online proofing

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Files and proofing

File approval

Review, approve, and share in-context feedback on creative assets.

Proof graphics and documents

Collaborate and share files in multiple file formats, including JPEG, PNG, PDF and more.

Multiple file formats proofing in ProofHub

File versioning

Create multiple versions of the same document, share each version with a specific team member, and store all versions in a central library.

Collaborate through threaded comments

Share feedback with your teams and work faster with real-time inline comments.

Collaborate through threaded comments

Share with external collaborators

Instantly invite external collaborators to review and approve creative assets without logging into ProofHub.

Get notified

Get informed when stakeholders provide feedback or approval on files.

Proofing request feedback

Organize files in folders

Keep all your creative assets in one place. Upload, proof, and approve files, organize them in folders easily.

Markup tools for feedback sharing

Markup tools

Annotate, highlight, or add comments to your files. Use markup tools to share feedback with other users and make changes.

Mark status of review comments

Mark status of review comments

Mark suggestions or feedback as resolved when any actions are taken.

One-click approval

One-click approval

Get instant approvals from co-workers and say goodbye to back-and-forth emails.

Increase your creative output by using online proofing software

Get instant feedback and make changes all in one place.

Easily collaborate with others without having to worry about sending files back and forth.

Collaborate with context

Clarify feedback by pinpointing exactly where something needs to change. Tag stakeholders for quick feedback and approvals, getting assets live faster.

Streamline approvals

Eliminate delays by automatically notifying approvers that files and documents are ready for review. Share links to creative assets and get feedback, resolve comments faster—and streamline approvals.

All your work, simplified

Custom roles.

Create, manage, and assign roles with specific permissions tailored to individual users’ need.

IP restriction

Restrict access to the ProofHub account from only specific IP addresses.

White labeling

Get your ProofHub account personalized to your brand’s look and feel with a custom domain, brand logo and theme colour of your choice.

Activity logs

Get a detailed breakdown of all the activities performed within your ProofHub account. Analyze the logs to find out what actions took place, when and where.

Multi-lingual

Choose to work in the language of your choice with a multilingual interface— English, French, Spanish, Polish, Portuguese and more.

Project manager

Set up a project manager for your project. Be notified of any delays that could occur and help team members stay on track.

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TIME SAVER! As a brand new user, I'm enjoying how easy it is to collaborate with my colleagues without having to send dozens of emails back and forth. Everyone is able to view the suggestions and changes as they happen to each file we proof together. An excellent investment as it saves all of us time and energy.

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Proof, review & approve, faster than ever before.

An intuitive platform to gather and manage feedback, reduce turnaround times, and get sign offs faster.

Collaborate Better

How creative workflows should work.

ReviewStudio is an online proofing software built to simplify creative collaborations by solving the inefficiencies of endless email chains, unclear feedback, and messy approvals.

Make costly revisions and project delays yesterday’s news.

Intuitive Review & Approval

Keep everyone on the same page..

Make every communication precise and simple, with easy markup and annotation tools, contextualized feedback, consolidated versioning, and the features you need to get your projects approved and delivered on time.

Some Key Features

Markup tools.

Tools for precise feedback, including freehand, shapes, text, and more.

Approval Management

Intuitive approval options, easy to manage, with customization options.

Task Management

Assign, track, and manage tasks, resolving feedback as you work.

Compare Mode

Compare files side-by-side with synced navigation and difference highlighter.

Comment Threads

Keep conversations consolidated, synchronized, and feedback on track.

Markup over 100 formats, including video, PDF, images, web, and documents.

Comment Privacy

Control comment and version privacy with internal/external privacy mode.

Automated Workflows

Keep files moving through stages with automated approval workflows.

Who Uses ReviewStudio?

We serve teams like yours.

An essential online proofing and collaboration tool for photo studios, advertising agencies, educational institutions, restaurant chains, sports teams, cruise lines, and everyone in between, ReviewStudio is used by thousands of teams across multiple industries right around the globe.

Take a look at how some industries have used ReviewStudio to simplify their workflows.

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Reduce friction when gathering feedback on video content.

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From accounts to creative, clients to project managers, keep creative moving.

MANUFACTURING & CPG

Manage creative workflows across the entire product lifecycle.

Support the review and approval of content across the entire marketing funnel.

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Upload, share, review, and get approvals on photos with ease.

ARCHITECTURE

Better feedback and faster signoffs on renderings, 3D drawings, and panoramics.

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We’re confident we can help solve your workflow challenges. Talk to us to learn more.

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ReviewStudio is a great way to streamline the communication not only within the team, but also with our partners involved in projects. They are constantly evolving new features to make the process even more efficient. Jindrich Hovorka Head of Marketing Bauhaus
ReviewStudio have been a fantastic partner for us at IIG for a number of years. We have worked closely with their team to provide solutions for both our internal teams and our clients. The product is exceptional. Andy Hoare Senior Business Analyst The Inside Ideas Group
ReviewStudio has been a game-changer for us. Managing revision cycles was one of our main workflow challenges. This online proofing software was key to helping us provide an easy, intuitive, yet robust solution for our clients. Matheus Ostafiuc Co-Founder The Sign Pack
ReviewStudio is an integral tool at Cicada Design. The feature rich collaboration platform has sped our review process immensely. It allows us to communicate clearly while reviewing complex content such as VR and Video. Jon Neilon Director of Production Cicada Design Inc.

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PageProof is a powerful online proofing tool that makes the review and approval of creative work — no matter what the file type — feel effortless, turning what was once a headache into a welcome part of every day.

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Less headaches, more high fives.

No more complicated email trails. no more chasing feedback. pageproof’s creative collaboration platform streamlines it all, saving you time and money..

Send video, HTML web banners, email templates, websites, audio, imagery, documents, Microsoft Office files, Acrobat PDFs, Adobe CC files, 3D, prototype designs, and more.

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Your website proof can be checked for responsiveness at the click of a button. And because the proof is the actual website, all links can be reviewed too.

Web developers receive clear, concise feedback with additional details such as device size, browser, scroll position, and page. No more going back and forth to seek clarity.

Ensuring customer success at every step

We support you at every step of your journey with PageProof. From learning the basics, right through to becoming a team of super-users. Assisting with setting up co-branding, adding powerful integrations, and using add-ons specifically developed for designers’ apps.

That’s why we are known for giving the best support in the industry, and helping you achieve your best results .

An online proofing tool for all industries.

You might recognise some of these brands.

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Choose the best online proofing solution

The right software solution can accelerate the review and approval process of your creative work – saving you time and money, and even leading to more inspirational designs that enhance your brand.

Selecting the right solution means your creative review process is future-proofed.

Let’s grab a couple of details from you first

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Darren Gunton General Manager Marketing

“We switched to PageProof and got 12x the functionality for 12x less cost.”

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PageProof provided 12x the functionality for 12x less cost.

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Matt Ivan Senior Graphic Designer

“We spend half the time we used to, and have twice the output as our team did one year ago!”

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PageProof doubled the output of the marketing team after 12 months.

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Claire de Leon Creative Manager

“Using PageProof and the monday.com integration sped up our workflow almost 40%.”

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Seamless integrations

We make things easy for your team and your designers with integrations like these:, we support design, prototyping, and email marketing tools like these:, and also zapier, letting you connect over 5,000+ other apps.

Top 7 Best Online Proofing Software in 2022

Best-Online-Proofing-Software-2021

Looking for the best online proofing software in 2022?

You’ve come to the right place. We have shortlisted the 7 best online proofing software trending right now. To help you out, we’ve listed their pros and cons. So let’s get you started on faster and quicker approval software.

Table of Contents

1. GoVisually – The Best Online Proofing Software

GoVisually is a leading proofing tool for creative teams to deliver work faster without email chaos. Invite team members, clients, and reviewers to get your original work reviewed and approved quickly. GoVisually allows for precise comments, unlimited reviewers, real-time progress tracking, and client approval.

Regardless of what your team is working on, GoVisually is the most straightforward way to work smarter. GoVisually’s clients include Mazda, Fuji Film, Dolby Digital, and Coca-Cola.

best-online-proofing-software-govisually

  • Video reviewing available with exact timestamps.
  • No tedious sign-up process is involved.
  • Creative Designers can easily add new projects, remove old ones, and request revisions. The revision tab even provides a real-time list of all changes to date so that you can track your version history. 
  • The platform allows you and your clients to ‘download’ the original design file. However, you can turn this feature on and off for each account. 
  • Password protect projects, support for over 1000 page PDFs, best pricing, and other features.
  • Turn on “private comments” – great for internal team discussions.
  • Upload attachments in the comments
  • Integration with Slack
  • Control who can download files
  • Annotate and comment on PNG, JPG, PSD, GIFs & Video (MP4, MOV) files
  • It is not possible to place proofs side by side for comparison. However, you do have the option to revisit previous versions one at a time.
  • Upload file size limit of 512MB.
  • When PDFs are uploaded, they’re rendered as images, which some reviewers dislike.

Main Features

  • A detailed audit trail
  • Video review and approvals
  • File sharing with unlimited storage
  • Markup tools
  • Role-based permissions
  • Status tracking and setting deadlines
  • Task management
  • Version control 
  • Up to 512MB file attachment over each comment
  • Send reminders to clients.
  • Integration with 1000s of apps with Zapier
  • Project closing and source file delivery (download)

Ease of Use

GoVisually is an easy-to-use program for creatives and their clients. GoVisually’s customer service department has a reputation for excellence and is always available to answer questions. Engineers also make frequent updates to the program to continuously adapt and become better than ever before.

Project and Client Management

People love GoVisually because it reduces much of the work associated with making proofs available to clients. While other software requires dozens of steps to access proofs, GoVisually makes client and project management very direct. Clients can receive links to a project without signing up for the system, for example. Even better, the proofing functionality is straightforward and comprehensive.

Manage unlimited number of clients on each project.

Pricing starts at $10/user per month, with a 7-day no-obligation free trial option available.

If you’re looking for intuitive proofing software, GoVisually is an excellent option. The software requires a minimal time investment on clients who want to proof material and minimum emails to communicate changes to the client. It also offers simplified but comprehensive proofing functionality. The learning curve to learn how to proof is very low, which leads us to happy clients. 

The tool is ideal for Creative teams, Solo designers, Design studios, Marketing Agencies, and In-house Design teams who want to prove their designs, magazines, PDFs, and any other print material.

Ziflow is the leading enterprise-ready online proofing for the world’s most demanding agencies and brands. With over 1,200 supported file types, SOC2 compliance, and capabilities like automated workflow, version management, and integrations with leading project management solutions, it’s the first choice for organizations looking for an effective enterprise online proofing solution. Customers using the software include Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly, and Everyday Health.

best-online-proofing-software-ziflow

  • Ziflow offers many well-thought-out, useful options, right down to the software’s look and feel.
  • The many features of the tool are easy to use. Even if a client doesn’t utilize some of the software’s features, they will remain in the workflow.
  • Customers using Zilflow to proof photos can access an overlay view, which makes comparing versions easy. 
  • Ziflow is known for offering excellent customer service.
  • Ziflow makes it easy for users and clients to adapt to the software, and users report a very friendly UI/UX.
  • Initial setup and configuration only take a few minutes.
  • The system has been buggy and sometimes screens only partially, forcing users to reload for a full view of their proof.
  • Significant updates frequently show minor errors.
  • Some users have complained that the platform could be more intuitive.
  • Some pages are slow to load.

The software offers the following features:

  • Version control
  • Custom roles
  • Annotation and markup tools
  • Status tracking
  • Multiple markup tools
  • Due date tracking
  • Proof comparison
  • Audit tracking
  • File sharing
  • White labeling

Reviewers say Ziflow is both robust and easy-to-use and that the process of integrating the software into a workflow is simple. One customer said, “I enjoy the ease of use and ability to customize the interface/functionality to what fits us best. My contact at Ziflow (representative) was beneficial during set up and also continues to follow up with me monthly to see how things are going.”

The platform’s automated workflow makes it straightforward to use, and a favorite among busy teams:

Project/Client Management

PDFs can be sent to a customer in just a few steps. Each proof is quick and clean, and teams enjoy enhanced visibility through the workflow. 

Ziflow offers automated workflow

The pricing for Ziflow starts at $10.0 per month. Ziflow has four different paid plans available: Basic at $10 per month, Starter at $20 per month, Business at $40 per month, and Enterprise at $60 per month.

If you’re looking for a tool to centralize packaging proofs or simplify editing, Ziflow is a wonderful solution. The software makes it easy to track various projects’ status, send reminders to team members, and add new versions after corrections have been made. 

3. zipBoard

zipBoard is an online visual review and bug tracking platform. zipBoard is primarily used by designers and developers to share reviews and feedback faster. Reviewing digital content, including images, videos, PDFs, eLearning courses, and live websites, is easily done via zipBoard. zipBoard is a preferred tool for asynchronous visual communication by many agencies and organizations to develop websites, software, and eLearning courses.

It is also popular among freelance product managers who find it effective to communicate with clients, stakeholders, external reviewers, and the development teams all in one place. zipBoard’s visual features help creators avoid long email chains and boring screen-sharing meetings as giving and receiving reviews are taken care of by zipBoard.

zipboard

  • Visual feedback and bug tracking
  • Review multiple content types: websites, images, PDFs, videos, eLearning courses
  • Unlimited collaborators, clients, and guest reviewers at one place
  • Kanban Board
  • Centralized detailed task manager with the comment section
  • Easy to use, pretty straightforward UI
  • Can be integrated with JIRA, Slack, Lamdatest, Microsoft Teams
  • Fewer integrations as it is a fairly new app
  • Clunky when used on a mobile
  • Visual reviews and annotation
  • Kanban and spreadsheet
  • Unlimited collaborators
  • Multiple content types
  • Bug tracking
  • Task Manager

zipBoard is an app that one can get to grips with within minutes of signing up. Its simple and intuitive UI helps a creator get down to business in no time. It is compatible with any browser, including IE and Microsoft Edge.

Clients can be added to a zipBoard project and add their comments and reviews for the developers to see. Guest reviewers also can add their feedback visually when they are added to a zipBoard project. Clients and reviewers are invited either via email or by a sharable link. Unlimited clients and reviewers can be added to a project, so all your reviews will be in one centralized process.

The project owner or manager can set privacy settings to give the desired level of access to the clients. Also, within zipBoard, clients and collaborators can send each other messages and emails to make communication even more effective.

zipBoard offers a 14-day free trial in which a collaborator can look around and see how useful it actually is. It has 3 plans: Starter($39/month); Team($79/month) and Business($110/month) when priced annually.

Of course, zipBoard also offers an Enterprise plan that can be tailored to your custom needs and comes with some exclusive features!

zipBoard is an app destined to make remote collaboration for creators, designers, developers, clients, and stakeholders a breeze. Its visual features, the ability to add unlimited collaborators and review multiple content types, all the while featuring Kanban and Task Managers, make it special. Try it for free!

4. GoProof 

The functionality of GoProof removes the messy task of regularly exporting PDFs, MP4s, or images and creating a ton of disconnected email trails every time feedback is required. 

Creatives can use the Adobe CC extension or file uploader to share their work for approval through the secure GoProof website portal, allowing as many collaborators as they want to view, comment, request version changes, and sign the job off.

Collaborators using GoProof have access to more than ten markup tools, including @mentioning, to express their feelings. Gatekeepers can request changes to be made before finally hitting the sign-off button when they’re happy.

Sending proofs on GoProof

  • The integration between Adobe programs and GoProof is straightforward and useful to many reviewers. 
  • Users have the option of establishing permission for four paid users, although anyone can interact with GoProof without needing a login or paid account. 
  • The collaborators and history tabs make it easy for project manager hands to add reviewers and vet comments.  
  • You can set deadlines for each draft and “nudge” a reviewer if they haven’t completed their review. 
  • Teams can retain proofs within the system once it’s signed-off, which is excellent for times when you have to revisit a comment on an explanation after printing a project. 
  • If you want to unlock a request for changes, you must comment. If your client’s email you change instead of putting them in through the software, you’ll have to adopt an extra step to request changes to the proof. 
  • Some reviewers wish the software would allow users to upload a new version and bypass the need for comments and change requests. 

GoProof Collaborator view

GoProof is one of the best online proofing software. It is proofing digital and print media content for all creative and marketing teams, either internally or as an agency with clients. When used regularly, it offers enormous productivity benefits for organizations that use Adobe Creative Cloud.

To track all projects, version history, and design assets, GoProof includes workflow options for Adobe InCopy users to submit copy directly into Adobe InDesign documents. This allows managers to approve work with designers before forwarding it on as a new review to their clients.

The platform’s main features include:

  • Plugin proofing extension for Ps, Id, Ai, Ic, and Pr Creative Cloud products 
  • Send content for review and receive change requests back through Adobe CC
  • No file-sharing, messy email trails, or PDF exports
  • One shared web app platform for the document, video, and copy proofing
  • Unlimited, role-based collaborators who don’t require CC licenses
  • Multiple workflow options
  • iOS and Android mobile app for collaborators
  • Customizable notification email templates and ‘sent from’ domains
  • Export file uploader for proofing PDFs, PNGs, JPGs, GIFs, TIFFs, BMPs, and MP4s
  • Full version history management 

The GoProof proofing software and collaboration ecosystem make the creative journey enjoyable and easy for all users. Most users find their workflow becomes more efficient after they integrate GoProof. For example, designers realize that they can handle edits faster and more clearly, while project managers gain an extra level of autonomy and control over the review process. The software is updated frequently, which serves to add more features and fix bugs. 

GoProof makes proofing and editing much more streamlined while eliminating the need to email clients back and forth. In so doing, it saves the client time and allows your team to provide better service. 

GoProof makes making changes easy

GoProof offers a free option. Users who want to upgrade to Pro will pay $10/month for 5GB of space. The platform also provides customized enterprise plans. 

GoProof centralizes creative media collaboration, so you don’t have to use dozens of different systems and workflows. The fact that it integrates seamlessly with Adobe Creative Cloud means designers can send proofs back for comments, edit and organize uploads directly, and simplify the approval process. While the software isn’t as intuitive as some, it offers powerful collaboration tools in a user-friendly proof dashboard.

5. ReviewStudio

If you’re sick of status updates, ReviewStudio may be the software for you. The tool collects and centralized creative feedback so you can comment on the video, images, web pages, and PDF documents from any device. The software tracks the status of reviews in real-time and allows you to track your changes in a series of side-by-side comparisons. Teams can review projects independently or collaboratively, which makes completing tasks faster and easier than ever.

ReviewStudio offers a clean dashboard with high user visibility

  • The software makes posting a comment simple.
  • The high-visibility review feature keeps teams on the same page and cuts down on training and communication time. 
  • Having multiple reviews on the same window helps teams review feedback implementations and ensure the asset is ready for delivery. 
  • It is easy and quick to upload a file and get a review link. The software keeps all client comments in a single place, no matter how many people review the file. This means one version with all words for you and your team. 
  • If there are multiple reviews on a single file, the review comments don’t present chronologically. Instead, the numbering happens based on who reviewed the file first, making it challenging to locate input. 
  • A recent interface update slowed the software down. 
  • It can be difficult for new users to figure out how to leave comments. 

Workflows allow you to route proofs intelligently

The software includes the following features:

ReviewStudio is an easy-to-use tool that keeps everyone on the same page. The markup tools are very straightforward, and users widely report that the software is intuitive for both them and their clients. 

ReviewStudio helps clients save time by avoiding duplicate suggestions. It also helps your team save time by containing all the markups in one place — no more digging through email threads or passing edited PDFs from one department to the next. 

Name and save projects for increased organization

Pro plans start at $15 per month and come with a free 15-day trial. 

Review Studio is the easiest way for teams to share visual information in real-time. The solution is ideal for advertising and marketing teams, Video Production, CGI and VFX production, photography, Publishing, and Education.

6. ProofHub

ProofHub is a SaaS-based project management software that comes with integrated Group chat, quick Discussions on projects, Workflow and boards, Project reports, and many more powerful features. It enables teams to collaborate and communicate over projects quickly and flexibly from one place. The tool is available for Android and iOS operating systems, making it easy for even remote teams to stay connected. 

ProofHub’s workflows and boards make collaboration simple

  • One of the many benefits of ProofHub is that it has little to no learning curve. The tool is simple, which means even lay users can integrate it into their daily workflow with little hassle. 
  • The software syncs many tools and features together for higher productivity and time savings. 
  • ProofHub allows freelancers, remote teams, and businesses a centralized place to plan, schedule, organize, track, proof, and deliver work.
  • It is easy to implement and use – even for non-PMs.
  • ProofHub offers excellent features, including Gantt charts, personal views, project separation, user roles, different presenting information, bulk upload, templates, and more.
  • The tool is quite simple and may not offer the functionality or features large organizations need.
  • There is no workflow or requirements management.
  • It cannot be easy to upload an existing list of tasks. First, you must break it down into different departments, which adds time.  
  • It takes a while to switch statuses in the Gantt chart view.

Easy-to-follow comment threads

  • Agile methodologies
  • Client portal
  • Gantt charts
  • Kanban board
  • Time & expense tracking
  • Collaboration tools
  • Customizable templates
  • Idea management
  • Milestone tracking
  • Resource management
  • Traditional methodologies

ProofHub is a tool made for everyone. From freelancers to large-scale corporations, this project management and collaboration tool applies to every corporate setup. Even better – it’s easy enough to use that anyone can figure it out. 

Clients generally find ProofHub intuitive to use. It integrates simply into the workflow, which allows it to transition seamlessly into a company’s operations. 

ProofHub works across all devices

ProofHub pricing starts at $50.00 per month. ProofHub also offers a free trial.

On paper, Proofhub is excellent software. It combines powerful functionalities and offers an intuitive experience, but the tool still has many loose ends, which developers need to work out. For example, ProofHub doesn’t currently allow you to choose which notifications to receive, there’s no possibility to organize groups into projects, and the pages don’t always load completely. Overall, though, this is a helpful tool for small organizations and diverse teams.

7. PageProof

PageProof is an online review and approval platform that allows you to gather feedback and approvals and only your creative work quickly.

Use PageProof to send out proofs of imagery, PDFs, brochures, video, audio, presentations, documents, websites, web banners, 3D content, and more. Your reviewers can all comment on the same file in real-time, which allows you to keep feedback organized and act accordingly. 

Marketers, web designers, and creatives can use PageProof to streamline getting sign-off on files. The tool allows teams to centralize feedback and laser-target edits for better-finished products right away. 

PageProof offers dozens of functionalities, like real-time HTML website review

  • PageProof’s users rave about how simple the tool is to use, from onboarding to support. 
  • The tool offers intelligent progress tracking and knows precisely where you are working, even with multiple documents.
  • Page Proof saves valuable time and multiple document revisions and integrates simply into a company’s workflow. 
  • PageProof is a powerful yet low-cost solution that allows companies to review digital content more easily. 
  • The developers behind PageProof continue to innovate, introducing new features regularly. 
  • The briefing function has limited use in its current form. I’d love to see it customizable so that it can handle any design briefs.
  • Some users with the tool had a brief section instead of entering it as a document. 
  • Owners of projects will get many email notifications with the tool. 
  • Sometimes the load times are slow, and some users believe the notification features could be improved. 
  • Audit trail

Workflows allow you to route proofs intelligently

PageProof is a smart system designed to make teams more productive and to limit revisions. Its intelligent interface allows teams to access feedback in the fastest, easiest way possible. 

PageProof provides training to make sure you fully understand how to use the tool. They also appreciate the technology teams use and have the knowledge and tools to facilitate integration. Because of this, many PMs believe you will not find better proofing software than PageProof. Not only is the software is user-friendly and well-designed, but their customer service is known for excellence. 

Proof videos easily with PageProof

PageProof pricing starts at $199.00 per month. They also offer a free trial.

Easy, smooth, and providing excellent customer service, PageProof does what you expect and does it very well. Although it’s one of the most expensive solutions on this list, it helps teams streamline their business and win more projects, starting immediately upon deployment. 

So these were the best online proofing software. Which one do you use or would love to try out? Do let us know.

Kishan C

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Speed up your creative reviews & approvals with Govisually.

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WORKFLOW SOFTWARE & PROOFING TOOLS

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How Does it Work? SIMPLE & EFFICIENT

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OVERVIEW PAGE BY PAGE

Instantly see which projects/pages need your attention. Colour coding allows you to determine entire campaign progress at a glance. Easily check correction, proofing and approval statuses.

OVERVIEW Project by Project

Super-fast overview, even if you work with many projects at once. With one glance you can see which jobs need action and which have been approved - without opening a single document! Companies use this view on a large central monitor with live updates, enabling everyone to follow the progress of the work.

Many More Features

online proofing websites

webproof ios app

Now you can get you proofing done on a mobile device when it’s convenient for you. The WebProof Proofing platform already frees up your time and eliminates the use of email—now you can become even more efficient. With the WebProof iOS app you are 100% flexible—you can get your proofing done from your couch, in a train, or while you are waiting for a bus. The only requirement is for you to be connected via Wi-Fi or a mobile network. The new intuitive design makes it very easy to navigate to a project, get an overview of your pages, and use the different commenting tools. See more details

online proofing websites

Commenting Tool

With WebProof you can add comments and corrections to a document in no time. With a single click you can place a sticky note to point out exactly where you want your changes made.

DRAW BOX TOOL

With the Box Markup function, you can easily mark up a particular area in a document - where you want to make corrections. A note box automatically pops up for you to add your comments.

online proofing websites

TEXT HIGHLIGHTER TOOL

Highlight text that needs to be replaced without using Acrobat. Sounds too good to be true? WebProof is the only product on the market that includes a function to highlight text. And even better - the text is automatically copied to a sticky note for editing. No more retyping! Text is supported in many languages - including Greek, Russian, Arabic and Chinese - and can automatically be translated into over 60 languages.

online proofing websites

DRAWING TOOL

If you need to show more accurately and in more detail what your comment is about, just use this handy tool to create your own figures.

online proofing websites

ATTACH FILES

Attach files to sticky notes - precisely where they are relevant. An attachment could be, for example, a new image or a text file but all kinds of files can be attached.

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REVISION HISTORY

Want to check a document's history? Easy! Scroll back and forth in the correction history for each page, to see who changed what, and when. Every action is fully audited to avoid mistakes.

online proofing websites

SHARE PAGES & PROJECTS

Share any projects with non-WebProof users. You only need their email address. The non-WebProof users will receive an email notification containing a "link" to one or more pages in WebProof. The external users can then simply and easily add comments. These comments are automatically applied directly in WebProof. This way you don’t have to spend time going back and forth with emails even with non-WebProof users.

online proofing websites

MAKE CORRECTIONS DIRECTLY IN INDESIGN

You don't need to get hold of a graphic designer, every time you need to make a correction in InDesign. When using WebProof online you can correct the document yourself. The user-friendliness is top notch, helping you make corrections with no professional training needed. It's all super-easy.

online proofing websites

INDESIGN PLUGIN

Save more time with WebProof’s InDesign plug-in, because you can upload your document directly from InDesign and change its status in the same process, without having to create a PDF first. From InDesign, choose the project, select pages, and send them to WebProof. In seconds, the job is ready in WebProof. See more details Furthermore, with this plug-in you can automate your file flow in combination with our Platinum/WebFlow Server solution with InDesign Server. Read more

Illustrator PLUGIN

Save more time with WebProof’s Illustrator plug-in, because you can upload your artwork directly from Illustrator and change its status in the same process, without having to create a PDF first. From Illustrator, choose the project, select the target page, and send it to WebProof. In seconds, the job is ready in WebProof. See more details

online proofing websites

ONLINE PAGE-FLIP

When using WebProof you get a free 3D PDF flip function . This flip function enables you to link videos and much more to a digital magazine - a very popular feature.

online proofing websites

Instant Notification

WebProof can automatically send E-mail & SMS notifications, for assignment updates, which helps you to be always on top of any changes.

online proofing websites

Catalogue Builder

Need to produce 150 different advertisements in 15 minutes? With WebProof's automatic Catalogue Builder, an InDesign server and an XML file it's no problem. We have customers who have produced 32-page catalogues in no time, reducing their overall production time by 14 days.

Translation

Translate into 60 languages. For example, a Chinese user can communicate with someone in Sweden, without either being able to speak any language other than their own. Even Arabic is supported, i.e. right to left text. You just mark the text in the document and it is translated on the fly - a great help for this part of the production process.

online proofing websites

Proofing Overview

You can easily see all the added corrections. Take a copy with you to orientation-meetings or use it as a checklist, when you work to maintain a valuable overview - especially when there are many corrections. The page can also be a useful supplement for invoicing. This is especially important if the client makes a lot of corrections.

online proofing websites

So easy, a child can do it!

online proofing websites

One project can generate countless ideas, products and solutions, and all the associated emails, phone calls and corrections. What if all communication could be gathered in one place? Well, it can be - in WebProof!

WebProof's Newspaper Solution is a full-scale ad-handling system. The solution quickly progresses each ad registered in your booking system through your entire design, approval and production process. The automated process is easy and takes place in the cloud.

Before your magazine hits the newsstand and gets downloaded to mobile devices, it has been through a vast number of people and procedures from briefing to final proof. All of this can be handled in WebProof.

Webproof automates and optimises the workflow surrounding the massive graphic production process that many retail chains face every week when producing brochures for shopping centres and supermarkets.

Whether you have an in-house graphic department or use an external agency, many different stakeholders collaborate in each graphic-production process. By managing the production process through WebProof, you gain complete ownership of it.

By using WebProof, you create an online workflow for both you and your client, both in offset and digital printing. The WebProof solution can be integrated with your existing workflow, and will create a valuable overview of all on-going project.

Full service

Many former prepress companies today work as full-service suppliers and have experienced how much time they spend on administration of all their projects.

When an ad, article or the like is to be produced and translated into many different languages, a large number of people are involved in the production process; all of them can access WebProof with your permission.

WebProof has, based on our certified proofing platform, been a trusted partner to the pharmaceutical industry in both Europe and the United States for many years.

Successful Cases Just like yours

Facts per year.

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Scalable routing workflow

With this simple default routing workflow you can get rid of the need for complicated, time-wasting email processing and give you and your clients a sharp overview of all projects, including current status and history. Changing the statuscodes triggers a notification, and you can control multiple client permissions. It's quick, effective and easy to use, and you can publish to PDF or Page-flip.

With Enterprise you get a customisable workflow process that fits your exact requirements. Design  workflows, previews and notifications match your proofing process, controlling users' access to different functions and tools depending on their role and process stage.

Do you have a complex, time-wasting production process with many divided systems, groups of users and manually repeating routines? With Platinum you can streamline everything and automate standardised tasks into a straight, secure workflow. Integrate it with your ERP system and applications like InDesign Server and PitStop Server. With status triggers and functions like Direct InDesign Corrections you can edit original documents and control important tasks through the WebFlow File Server - in the WebProof Cloud. It’s simple, smart and effective.

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Free online proofreading and essay editor

A reliable proofreading tool and essay editor for any writer or student, a complete environment.

Typely is more than just a proofreading tool. It's a complete writing environment.

Thousands of checks

More than a thousand checks are being performed and we've only scratched the surface.

Inspired by the greatest writers

Gain access to humanity’s collective understanding about the craft of writing.

A proofreading tool that does not bark at every tree

Typely is precise. Existing tools for proofreading raise so many false alarms that their advice cannot be trusted. Instead, the writer must carefully consider whether to accept or reject each change.

We aim for a tool so precise that it becomes possible to unquestioningly adopt its recommendations and still come out ahead — with stronger, tighter prose. Better to be quiet and authoritative than loud and unreliable.

Relax, focus, write your next masterpiece...

Writing presumes more than simply laying out words on a paper. Typely helps you get in the mood and keeps you focused, immersed and ready to write your story.

Whether you need a distraction-free environment, some chill relaxing sounds or a pomodoro timer to manage your time we got you covered.

Got questions? We have answers.

No. Typely is completely free and we plan on keeping it that way. We are considering some advanced features however that might be available under a premium plan.

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The Causwells Team Will Roll Out a New Low-Proof Cocktail Bar in the Marina

Delilah’s, a cocktail and wine bar from the Causwells team, will open at 2336 Chestnut Street this summer

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The team behind Marina District cocktail and burger destination Causwells , which includes chef Adam Rosenblum and bar star Elmer Mejicanos , will debut a new project a few steps up Chestnut. Called Delilah’s , the new bar and restaurant will move into the former Ocularium space at 2336 Chestnut Street, just on the other side of the Presidio Theatre.

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The bar, which takes its name from Mejicanos’s daughter, will serve low-proof cocktails and wine, plus a menu of “California-inspired global cuisine,” per the business website . Details about the food and drink menus and space remain scarce, but the team hopes to open sometime this summer.

For those who might not be familiar, Causwells has been a go-to happy hour or dinner option on Chestnut Street since 2014, known for both its two-hands-required cheeseburger and inventive cocktails. The restaurant underwent a refresh in 2022, reopening with a new look and an expanded cocktail menu spearheaded by Mejicanos. The Causwells team also operates Red Window, a Spanish-inspired restaurant with a groundbreaking low-proof cocktail menu that debuted in 2021.

In the years since Causwells’s revamp, Mejicanos’s cocktails have helped the restaurant become one of the city’s most playful cocktail spots. In April 2023, he created a beverage list inspired by classic Girl Scout cookie flavors , garnishing drinks with Do-Si-Dos and smashing all the flavors of s’mores into a glass. Most recently, his gravity-defying souffle cocktail has been selling out daily.

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For updates about Delilah’s follow the upcoming bar on Instagram .

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Michigan woman accused of stealing $800K in luxury items from rental sites to resell them online

A Michigan woman was arrested on multiple fraud charges in connection with a scheme to steal more than $800,000 in luxury clothing and goods from rental websites, the Justice Department announced Wednesday .

The Justice Department alleged that Brandalene Horn, 42, opened hundreds of accounts on websites designed for women to rent clothing and accessories and then stole items to resell them later on an e-commerce marketplace, defrauding the clothing rental companies.

She stole more than 1,000 items valued at over $823,000 and sold more than $750,000 worth of the stolen items, federal prosecutors allege.

Horn was arrested Wednesday morning in Freeland, Michigan, and charged with one count each of mail fraud, wire fraud and interstate transportation of stolen property, the Justice Department said.

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No lawyer for Horn was listed. The U.S. attorney’s office in the Southern District of New York did not immediately reply to a call to inquire about Horn's representation Wednesday evening.

Horn engaged in the scheme for nearly two years, from at least April 2022 to February 2024, the Justice Department said in its release.

During that time, she opened hundreds of accounts across at least three companies that offer subscription-based clothing rental services, according to the Justice Department. Subscribers to those sites can rent and return clothing and accessories, including luxury and designer items.

Instead of returning the rented items, though, Horn kept them and resold them on an e-commerce marketplace, using item photos and descriptions that "substantially matched" those of the companies, the Justice Department alleged. Some of the items were pieces worth thousands of dollars.

When the companies began charging Horn for the stolen items, she disputed credit card charges and canceled her credit and debit card accounts altogether, the Justice Department said.

Thats prompted the companies to flag or close her accounts, but she responded by making even more accounts to continue the scheme, the Justice Department said.

"As alleged, Brandalene Horn perpetrated a lucrative scheme in which she defrauded at least three victim companies, stole hundreds of thousands of dollars’ worth of luxury and designer items, and then sold those stolen items online," U.S. Attorney Damian Williams said in a statement.

If convicted, Horn could spend up to 50 years in federal prison, according to the Justice Department: 20 years maximum for the mail fraud charge, 20 years maximum for the wire fraud charge and 10 years maximum for the charge of interstate transportation of stolen property.

Rebecca Cohen is a breaking news reporter for NBC News.

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  27. Delilah's: the Causwells Team Will Open a New Low-Proof ...

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