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12 Leave Letters For Work (With Examples)

leave application letter example

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

  • How to Write a Leave Application Letter [+5 Letter Samples]

busayo.longe

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

  • Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

  • Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

  • Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

  • Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

  • Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

  • Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

  • Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

  • Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

  • Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

  • Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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  • Leaving a Job

Formal Leave of Absence Letter Request Example

leave application letter example

  • How to Request a Leave From Work
  • Dos and Don’ts for Requesting a Leave

What To Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and on company policy. Some companies have formal policies in place for employees to request a leave of absence from their job. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

  • Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
  • Other leave benefits are voluntary and are an agreement between an employee and an employer.
  • Before you apply for leave, check your employer's policies and procedures for requesting leave.
  • It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How To Request a Leave from Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department to learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

  • Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
  • The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
  • The dates of departure and return to work that you are anticipating
  • A request for your supervisor’s assistance in helping you to negotiate the leave of absence process with senior management and/or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file, in order to initiate the formal leave-of-absence process and to provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your work role and to deal with your employer's requirements in accordance with leave. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first , and outline your request in writing or complete leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

  • Request for a leave of absence
  • The dates you expect to be away from work
  • The date you plan to return to work
  • An offer to provide assistance, if feasible
  • Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2022 to December 30, 2022, returning to work on January 3, 2023.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What's the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted, and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

Sample Letters Formats & Templates

  • Job Application Samples
  • Leave Request Samples

Annual Leave Application Letter Examples

Take the Break You Deserve with These 7 Annual Leave Application Letter Examples

Taking a break from work is essential for employees to recharge and maintain their productivity levels. Whether it’s for personal or medical reasons, an annual leave application letter is a formal way to request time off from work. However, not everyone is comfortable writing one. That’s why we’ve put together a list of seven sample annual leave application letters for employees that can help guide you in writing your own. From short and sweet to detailed and formal, these samples cover a range of scenarios that might require taking leave. So, whether you’re a new employee or a seasoned professional, read on to find the right sample letter for your needs.

Basic types of annual leave letters Samples

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have completed all my current projects and tasks, and have made arrangements for my work to be covered in my absence.

I understand the importance of ensuring that my absence does not disrupt the operations of the company, and I have made arrangements with my colleagues to ensure that my work is covered. I will also be available via email or phone during my absence in case of any urgent matters.

Thank you for your consideration, and I look forward to returning to work after my leave.

[Your Name]

I would like to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have not taken any annual leave this year, and I would like to take this opportunity to spend time with my family and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations.

Thank you for considering my request, and I look forward to returning to work after my leave.

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have been working hard over the past few months and I feel that it is time for me to take a break and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I will also be available via email or phone during my absence in case of any urgent matters.

Understanding the Different Types of Annual Leave Available to Employees

Here are seven types of annual leave that employees should consider taking advantage of. From Travel/Family Vacation and Volunteer Work to Health and Wellness and Rest and Relaxation, each type of leave offers unique benefits that can help employees destress, recharge, and pursue personal interests. So whether it’s celebrating a personal milestone, immersing in a different culture, or furthering education, there’s a type of leave for every need.

  • Travel / Family Vacation : This type of leave is taken for leisure purposes, usually to travel or spend time with family members who live far away.
  • Volunteer Work : Some employees may choose to take time off to participate in volunteer work or charitable activities.
  • Health and Wellness : This type of leave is taken to attend to personal health or wellness needs, such as a retreat or a wellness program.
  • Personal Milestone : An employee may take leave to celebrate a personal milestone such as a birthday, wedding anniversary, or other significant event.
  • Cultural Immersion : An employee may take leave to immerse themselves in a different culture, such as by traveling to a foreign country or participating in a cultural exchange program.
  • Educational Pursuits : Some employees may take leave to further their education or attend training courses to improve their skills.
  • Rest and Relaxation : This type of leave is taken purely for relaxation purposes, such as to recharge or destress. This could include activities like taking a spa day, reading a book, or simply lounging on a beach.

7 Sample Annual Leave Application Letters for Employees

Employee requesting leave for Travel / Family Vacation:

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a family vacation to [destination name], which has been planned for quite some time.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This vacation will provide a much-needed break for me and my family, and it will allow me to return to work with renewed energy and focus.

Employee requesting leave for Volunteer Work:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for volunteer work with [organization name], where I will be participating in [mention the nature and purpose of the volunteer work, such as community service or disaster relief efforts].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I believe that this volunteer work is an important way for me to contribute to society and fulfill my personal values, and it will ultimately benefit our team and the company as well.

Employee requesting leave for Health and Wellness:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for health and wellness purposes, as I will be undergoing [mention the nature and purpose of your health-related activities, such as a medical procedure or a wellness retreat].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time away will help me prioritize my physical and mental health, which will ultimately benefit both me and the company.

Employee requesting leave for Personal Milestone:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a personal milestone, as I will be celebrating [mention the nature and purpose of your milestone, such as a wedding or a graduation].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This is a special occasion that I want to fully enjoy and share with my loved ones, and it will allow me to return to work with renewed happiness and motivation.

Employee requesting leave for Cultural Immersion:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a cultural immersion trip to [destination name], where I will be exploring the local culture, trying new cuisines, visiting historical landmarks, and interacting with locals to gain a deeper understanding of their way of life.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This trip will allow me to broaden my horizons, learn new perspectives, and bring back fresh ideas that could benefit our team and the company.

Employee requesting leave for Educational Pursuits:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for educational pursuits, as I will be attending [mention the name and nature of the educational program or course, such as a training workshop or a conference].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This program will help me develop new skills and knowledge that will benefit our team and the company, and it will also provide me with valuable networking opportunities.

Employee requesting leave for Rest and Relaxation:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for rest and relaxation purposes, as I will be taking a break from work to recharge and rejuvenate.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time off will allow me to prioritize my physical and mental health, which will ultimately benefit both me and the company.

Some Basic FAQs for Taking Annual Leave 

Q: How many days of annual leave are employees entitled to?

A: The number of annual leave days employees are entitled to depends on their employer’s policies, the country they work in, and their length of service. In some countries, the law mandates a minimum number of annual leave days, while in others, it is left to the discretion of the employer. It’s important for employees to familiarize themselves with their company’s policies and relevant laws.

Q: Can an employee take annual leave during their probation period?

A: This depends on the company’s policies. Some companies allow employees to take annual leave during their probation period, while others may require employees to complete their probation period before being eligible for annual leave. Employees should refer to their employment contract or company policy handbook for guidance.

Q: How far in advance should an employee request annual leave?

A: The amount of notice an employee should give before requesting annual leave depends on the company’s policies. Some companies require employees to give a specific amount of notice, while others may be more flexible. It’s best for employees to check with their employer’s policies and plan accordingly.

Q: Can an employer refuse an employee’s annual leave request?

A: In some cases, an employer may refuse an employee’s annual leave request if it conflicts with business needs or if the requested leave period has already been allocated to another employee. However, employers should have clear policies and guidelines for annual leave requests and communicate them to employees.

Q: What happens if an employee does not take all their annual leave days?

A: This depends on the company’s policies. Some companies may allow employees to carry over unused annual leave days to the following year, while others may require employees to use all their annual leave days within the year. Employees should refer to their company’s policies to avoid losing their annual leave entitlement.

Q: Can an employee be paid in lieu of taking annual leave?

A: This also depends on the company’s policies and applicable laws. Some countries and companies allow employees to be paid in lieu of taking annual leave, while others require employees to take their full entitlement of annual leave. Employees should refer to their company’s policies and relevant laws for guidance.

These are just some common questions and answers about taking annual leave. Employees should always check their company’s policies and relevant laws to ensure they are fully informed of their rights and entitlements.

In conclusion, taking annual leave is an essential part of maintaining a healthy work-life balance. Whether it’s to travel and spend time with family, engage in volunteer work, attend to personal milestones, or pursue education and cultural immersion, there are many types of leave that employees can take advantage of. Additionally, requesting time off through a well-written and professional annual leave application letter can help ensure that the process runs smoothly and without any misunderstandings. By utilizing the sample annual leave application letters provided, employees can communicate their leave requests with confidence and clarity. It’s important for employers to encourage their employees to take time off and for employees to prioritize their well-being and take advantage of the various types of leave available to them.

Related Posts:

Mastering the Art of Writing a Professional One-day Leave Application

  • How To Write A Leave Application For Office (Samples)

leave application letter example

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leave application letter example

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

  • Your complete name, address, contact information and employee code: These are details that identify who you are.
  • Salutation: This is a greeting addressed to the recipient of the leave application.
  • The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
  • Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
  • Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
  • Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
  • Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
  • Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

  • Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
  • Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
  • Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
  • Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
  • Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

  • Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
  • Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

  • Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
  • Don’t write in a casual tone.
  • Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
  • Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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How To Write a Leave Application For Office Like a Pro? (With Samples)

The need to write a leave application letter could arise for several reasons. So your son is ill, and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? Is it not like anybody is allowed to just travel, right?

The truth is, at some point during your employment, you may need to request a leave of absence. The need for absence could be for various reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby, or a desire to travel. A leave of absence, in your case, is not a luxury but a necessity.

List of application letter samples:

  • Casual leave application
  • Vacation leave application
  • Maternity leave application
  • Annual leave application
  • Paternity leave application
  • Sick leave application
  • Leave application due to the illness of a close family member

Leave application due to the death of a family member sample

Leave application for special occasion (marriage) sample.

  • Emergency leave application

Leave application for a day sample

Leave application for half-day sample, 1. what is a leave application for office.

When an employee seeks a temporary break from their work due to personal reasons, they write a leave application letter or letter of absence to the concerned authority. Writing such a letter shows professionalism on the employee's part and gives adequate time to the team and the employer to prepare. Taking leave without a prior application is much like putting everybody in office in difficulty.

In other words, a leave application is a professional way of asking for a pause from work for a specific period.

There are rules and features essential to include if you are sending a formal leave request: it should be brief, genuine, and should have sufficient details regarding the reason for your absence. The content of your letter of application makes the difference between a "reject" or "approved" resolution from your superior.

There are two types of leave application: letter format or e-mail format, but due to technology and digitization, email format is widely used with almost all sections covered in both forms.

2. The leave application format

The leave application for office describes an employee's situation of not being able to work at the office for a specific period. They can discuss their problem with the manager or HR to solve it by writing an application.

The content of a leave of application for office

First of all, employees have to write a letter or email to the superior to make a meeting request to discuss their problem and provide the leave application for acceptance. The leave application format contains the following essential points:

1. The subject (purpose) of the application

Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

For example:

  • Vacation Leave Application - [Your Name ] - [Date]
  • Maternity leave application- [Your Name] - [Date Range]"
  • Annual leave application - [Date range]"

2. Salutation and the receiver's name

Employees must include the individual's name to whom the letter is addressed.

  • Dear Mr Clooney
  • Dear Ms Rudolf
  • Hello Julie

3. Reason for taking leave

The reason behind taking leave from the workplace, like any health or family problem or any urgency. It can be maternity or adoption of a child or want relief from work stress etc. Employees can write the leave application in all of these situations.

  • I received news of a sudden family emergency requiring immediate attention and presence.
  • I have a medical appointment that I cannot reschedule and need to attend.
  • My family is going through a difficult time, and I need to be there to provide support and assistance.

4. The number of needed days

It is important to write the particular dates of taking leave from the workplace. That means from which date to till which date they are going to be unavailable at the workplace.

  • I am writing to request a two-week leave from [start date] to [end date] due to personal reasons.
  • I would like to request a three-day leave starting from [start date] until [end date] for a family emergency.
  • I am writing to formally request a one-day leave on [specific date] to attend a medical appointment.

5. Work plan during the absence

Employees also write the notes they are going to do for fulfilling their absence. They may give training for their replacement to manage the loss of work. They can write a document, including detailed information on their daily work in it. They may also be available in case of any emergency at the time of their absence at the workplace.

  • I have discussed my workload with [Colleague's Name], and they have agreed to handle my tasks during my absence. I will also be accessible via email to provide any guidance if necessary.
  • I have prepared detailed instructions for [Colleague's Name] to follow in my absence. We have worked together to ensure a smooth handover of my ongoing projects.
  • I have rescheduled meetings and informed my team about my absence. [Colleague's Name] will take care of any urgent matters in my absence, and I will ensure a comprehensive handover of my ongoing tasks.

6. Contact information

Provide your contact information during your leave, such as your email address or a phone number where you can be reached in case of emergencies. Ensure that you are reachable if necessary.

You can reach me via email at [Your Email Address] or on my mobile phone at [Your Phone Number] in case of any urgent matters that require my attention.

7. Closing and signature

Employees should sign at the end of the leave application.

I understand the importance of my role, and I am committed to ensuring a smooth workflow during my absence. I appreciate your understanding and consideration of my request.

[Your Name] [Your Employee ID] [Your Department]

3. How to write leave applications with examples

Review these leave samples, and edit them as you need for your specific need and circumstances. The structure used will be of good use in various situations, and for sure will be a good starting point for starting to write your own leave requests.

Casual leave application sample

Subject : Casual Leave Application

Salutation and the receiver’s name:

Dear Mr./ Mrs. [The receiver’s name]

Reason for taking the leave: I am writing this application to request three days leave as I have to attend a conference on “Safety Measures at Work” from 2nd to 5th of December.

This is an important conference as I would learn about the new standards and procedures that we could implement in our daily activity.

I know our company's motto is “Zero incidents. Zero Losses”, therefore this conference will help me better understand the legislation, adopt and adapt the standards to the specific activity of our department. The last day of the conference will host a workshop held by four specialists from the Environment Ministry, allowing me to learn from the best.

The number of days: As this conference is in Bruxelles, I will have to leave on the 1st of December, and I will be resuming office in December, the 6th.

Work plan: I am positive that my team will fill my place while I’m out of the office.

Contact information: During my absence, you can reach me via email. I will be grateful to you for considering the present leave of application.

Signature : Sincerely, [The applicant’s name]

When writing a leave application in a letter to your manager or your supervisor, there are a few sections that must be included. Following this structure will lead to effective formatting and ensure you don't miss essential elements of your leave application. By doing so, you're also maximizing your chance of getting the request approved.

Vacation leave application sample

Subject: Vacation Leave Application

Dear [Recipient’s Name],

I am hereby requesting your approval for a ten-day leave for my planned trip to Kenya with my husband and child.

I am writing this letter to formally notify you about my leaves from [start date] to [end - date]. I will join office from Monday, i.e., on [date].

I will update you with the final draft this week, and before I go, you will have the final version on your desk. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at the email address and phone number (contact number) in case of any queries.

I hope you will acknowledge my application and process it the earliest.

Thank you Yours sincerely, [Your name]

You can use this template for a 2 or more days leave application for office. Additionally, if you are looking to download a Vacation request form to print, we have it available for you.

Maternity leave application sample

Subject: Maternity Leave Application

I am writing you this letter to submit my request regarding the maternity leave for three months, from [start date] to [end date].

As I will be away for a continued long period, I have assigned my duties and responsibilities to my colleague [the colleague’s name], and I am confident he/ she will handle my work for 90 days. In case of any difficulty, you can reach out to me at my number.

I have attached the certificate from my doctor with all the details you need to know.

Yours sincerely,

[Applicant’s Name]

Annual leave application sample

Subject: Annual Leave Application

Dear Mr./Ms. [Recipient’s Name],

I write to inform you that I will be traveling with my family for a period of one month, between [start date] and [end date]. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. [enter your colleague name] agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at [email address].

I will return to the office on [date]. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Thanks and regards, [Your Name]

Tip: In case you're looking for a system to automate your annual leave management , LeaveBoard can help. Give it a try for free . Discover how easy it is and how many repetitive tasks will not be anylonger your problem.

Paternity leave application sample

Subject : Paternity Leave Application

I hereby inform you that my wife is in the final stage of her pregnancy, the due date is fast approaching.

Since this will be our first baby, I am way too excited to see my child and desire to be with her during the delivery and a couple of weeks after, so I request you to grant me leave for 30 days, beginning from the [date].

I have transferred the important duties to my associate [name of the person], and he/ she will look after the tasks until I get back to work. Also, during the entire period, I will be available on my phone or via email for any matter.

Being a parent yourself, I am sure you understand my situation and authorize my paternity leave as soon as possible.

Sick leave application sample

Subject : Sick Leave Application

I want to bring to your kind attention that I am suffering from critical back pain, and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan and a week of physiotherapy sessions and other medications.

I am not aware of my future possibilities for leave as the situation is based on how much rest I can take.

I request you to please grant me leave for five days, i.e., from [starting date] to [end-date], for a speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.

I can be contacted at [email address] and on [phone number] for any queries or emergencies. Besides, I have explained the tasks to [colleague name] to be taken care of in my absence.

Yours sincerely, [Your name]

If you are looking for a simple copy-paste Sick Leave Email or Letter to print, we have them available for you.

Leave application due to the illness of a close family member sample

Subject: Leave Application due to the illness of a close family member

Dear Mr./Mrs. [Recipient’s Name],

I am writing this letter to let you know about my requirement for an important and unexpected leave. This is because of an emergency in the family: my brother has been diagnosed with cancer. I will be quickly heading to the hospital to be with her and look after the family.

I plan to return to work next week on [date]. I submitted you the most urgent project, and I feel confident that my other projects will not suffer from such a quick absence. As you know, my work record speaks for itself as much as my ability to make up for the lost time.

I appreciate your support in this matter and anticipate hearing a response from you.

Yours sincerely, [Your Name]

Subject: Leave application due to the death of a close family member

I am writing this letter to inform you about the unexpected passing away of my dearest aunt today. I intend to leave tonight and be out of town for the funeral and related arrangements until [date].

I request you to grant me seven days of emergency leaves because of such circumstances.

I am confident that my current unfinished tasks will not be negatively affected by this absence.

Once I return to the office on [date], I hope I will be able to concentrate on my work much more effectively.

Thank you for your support.

Subject: Leave application for my wedding

Dear Mr./ Mrs. [Name of the superior],

I’m writing to you to request some time off as I am getting married on the [DD/MM/YYYY]. I would like to apply for a leave from 01/05/2024 to 01/06/2024 (1 month) to prepare a perfect celebration for entering this new phase of our lives.

Attached to this email, you can find the invitation I would like to extend to all my colleagues.

I will do my best to meet my deadlines by 28/04/2024 and give a proper handover to my associate [Name of the colleague] to take care of any urgency in my absence.

I hope you will accept my request and grant me leaves for the said dates. Looking forward to your positive reply.

Regards, [Your name]

Emergency leave application for office

Subject: Request for emergency leave

Dear [Manager's Name],

I am writing to request an emergency leave of absence from [Start Date] to [End Date]. Unfortunately, I have recently experienced a family emergency requiring immediate attention and presence.

I understand that my absence will cause inconvenience to the team, and I apologize for any disruption it may cause. I trust you understand that this situation is beyond my control, and I must attend to my family's needs at this time.

I have spoken with my colleagues to ensure that all my current projects and responsibilities are covered during my absence. I will also be reachable by email and phone in case of any urgent matters that require my attention.

I hope to return to work as soon as possible and will keep you updated on my situation throughout my leave. Thank you for your understanding and support during this difficult time.

Sincerely, [Your Name]

Subject: Leave application for [Date]

This is to inform you that I will need a day off on [Date]. On that day, my husband and I are invited to our son’s graduation, and as you probably know, this is a special event, and it cannot be missed.

I will leave everything in order, and also I have explained the task that may occur during my absence to [name of colleague], and you can contact her in case of any need.

Please feel free to contact me on my number [telephone number] in case of any urgency or queries.

Subject: Half day leave application

I would like to inform you that I will not be available in the [Morning/Afternoon]/[From hour to hour] of [Date]. I would like to notify you that it so appears that my father is traveling to see me, and I must receive him at the airport. There is no one else in town to pick him up. I ensure that my tasks for the day will be finished by then. I would be available by phone if there is any urgency. Thank you for accepting my request.

Yours truly, [Your Name]

Leave application for two days to manager

Subject: Two days leave request

Dear [Manager’s Name],

As discussed yesterday, I would like to request approval for 2 days of leave from [Date] to [Date]. I have to solve some paperwork for my family, and this requires a bit of time durring the working hours. I have already discussed with [insert name] to back me up, and call me in case of any help is needed in my absence.

Please let me know if you need any additional information. Thank you for considering my application for approval.

Simple 5 days leave application for office

Subject: Five day leave application

As discussed durring the weekly meeting, I would like to request approval for 5 days of leave from [Date] to [Date] due to personal reasons. I trust you understand my situation and grant me leave for 5 days. I will return to work on [Date].

I'll be reachable on my mobile if there is ever an emergency work situation.

Thank you for considering my application for approval.

We provide also some examples of leave of absence letters : Medical leave of absence - 1 month, Leave of absence - personal reasons - 10 days, Leave of absence - personal reasons - 1 week.

Additionally, if you're looking for a general use leave application form , where employees can request multiple types of absences (vacation, medical, jury duty, personal, family, voting, bereavement, time off without pay) we are offering it to you for download in word format.

Moreover, if you are looking to setup your out of office message , we have some tips.

4. Conclusion

On the whole, a leave application letter should contain a valid reason for your leave, which should convince the employer and make him/ her grant you leave.

Suppose you are having a reasonable enough claim for a leave application. In that case, your request will not be declined without any justification, mainly when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc.

Most importantly, the leave application should not sound friendly or casual; rather, it must be formal and professionally-written.

At the end of this article, I hope you know much more about why, how, and when to write an application letter. There are various online tools and software with samples, HR templates , and examples of HR documents. We would like to point out the LeaveBoard, an cloud-based HR software for small businesses , that can help with registering, tracking, planning for your employee leave applications.

Automate your time-off request with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards

Published In: Letters

Writing a Leave Application for Office (Samples & Examples)

Table of Contents

A leave application is a professional way of requesting to be absent from work for a specific period. There are various ways of addressing your concerns to your supervisor. There are rules and features that should be included in the application when sending a formal leave application email.

Leave applications should be genuine, brief and should have enough details explaining why you are requesting for a leave. The reason why you are requesting for a leave will determine whether your leave request will be accepted or not.

What is a Leave Application for Office?

A leave application for office describes an employee’s situation of why they won’t be able to work at the office. The applications are usually made by employees when they want to be granted official leave to be absent from work.

Most organizations require that the employees before setting off for their leave if they have a problem to contact the HR to help them solve it either manually or by drafting it in an application.

For an employee to go for a leave, they must first contact their supervisor to make an appointment or meeting request so that they can be able to discuss their issues before being provided with a leave application for acceptance.

There are two different types of leave applications:

  • E-mail format
  • Letter Format

What to Include in a Leave Application (Letter Format)

  • Recipient’s name and address: write the name and address of the person you are sending the letter to
  • Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like “Leave application…”
  • Salutation: salute the recipient appropriately. Use their last name and title
  • Body: in the body of your letter, state the reason why you would like to be granted leave, the duration of your unavailability, your point or mode of contact incase of any issues and whom you have delegated the work to
  • Thank you note: thank the recipient for taking their time to consider your leave application
  • Complimentary closing: use a formal closing to conclude your letter
  • Your name: write your name in full and your job title
  • Date: add the date of writing the letter i.e. current date

What to Include (E-mail format)

  • Salutation: add the recipient’s name and title
  • Body: state the reason why you would like to be granted leave, the person you have delegated your duties on, and for how long will you be unavailable.
  • Complimentary closing: use only a standard closing
  • Name: include your name and job title at the end

Key Areas to Cover

  • Salutation: when writing make sure to properly salute the recipient by writing their name and title
  • The subject of your application: to make it easy to the recipient to find your letter specify your reason for writing in the subject. You can also mention the type of leave that you are applying for.
  • Reason for taking the leave: specify your reason for taking leave from work e.g. health, urgent work or family emergency. One can basically be granted leave for any situation that they are in as long as it is valid.
  • Duration of the leave: make sure to include the specific dates that you would like to be allowed to not report to work. Make sure that you are as specific as possible when writing the dates
  • Work plan during leave: whom will you be allocating all the duties and responsibilities and work load that you have?Make sure to specify this clearly, as employers wouldn’t like to have any pending work when you are on leave.
  • Contact information: provide your contact information for urgent communications. You can also provide your alternative phone numbers so that in case you can’t be reached using your official number they can always use the alternative numbers.
  •   Signature: ensure that you sign the leave application to show the recipient that you are indeed aware of the document.

Leave Application for Office Templates

If you are looking to draft the best leave application letter for office, then you are in the right place. Download our free and premium templates to help you find the right words to put into your leave application letter. After downloading, makes sure to include the right details and tailor the letter to suit your application.

Annual-Leave-Application-Sample-01

Here are a few things that you should include in your leave for office application: The recipients address The subject of your application The reason behind your application for leave The requested leave duration Your emergency contact information Your signature

Start by sharing your issue with a co-worker or HR and get someone who can handle your workload during your absence. Mention the person to whom you will be delegating the work in your application. Mention when you will be back from your leave. Thank the recipient for taking their time to consider your leave application.

Related Documents

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

leave application

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

  • Your leave application letter should be precisely dated. 
  • It should be brief and to the point
  • The reason for the absence should be genuine and clearly explained.
  • The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

  • Date: a leave application letter must be properly dated for the records
  • Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
  • Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
  • Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
  • Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

  • A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
  • Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
  • Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
  • Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
  • Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
  • Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
  • Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
  • Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

leave application format for office

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

leave application format for office personal leave

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

maternity leave application format

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

paternity leave application format

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

medical leave application letter sample

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

leave application letter example

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

sick leave application office

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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Home » Job Tips » Career Advice » Annual Leave Application

Learn to Draft Annual Leave Application with Samples, Format & More

annual leave application

Amidst all the hustle and bustle, we strive to find that balance between work and personal life. There comes a time when we either want a much-needed, fulfilling break to recharge ourselves or have to take care of an emergency or unpredictable situation in our family or inner circle. For any reason, a long absence from work is inevitable. This requires applying for leave. Your ticket to obtaining leave for a longer duration in accordance with the company’s leave policy is to submit an annual leave application. Let’s learn how to write an annual leave application in this blog!

Table of Contents

Annual Leave – An Overview

While looking for job vacancies, leaves and holidays are on every candidate’s mind. Annual leave is taken when an employee can use their accumulated paid time off to request an extended absence once a year. So, it is paid leave. Generally, a leave of absence lasting four days or more falls under the annual leave period. Annual leave is one of the benefits that come with a job. Although the criteria for leaves in part time jobs and work from home jobs may differ.

Every employer in India has an annual leave policy as per employment laws and agreements. This annual leave policy is a set of rules and regulations that outline the amount of paid time off an employee is entitled to take in a year. It includes:

  • Number of days allowed to take leave
  • Information on the prior notification period
  • How long it takes for the leave application to be approved
  • What is the leave approval process that involves

For various purposes, employees can take annual leave, from going on vacations, fulfilling family commitments, and visiting family, to medical or any other emergencies. The annual leaves may be consumed all at once or in batches.

What is an Annual Leave Application? 

Even if you are someone pursuing a job for freshers, you are granted annual leaves. All you need to do is draft an appropriate letter. A formal letter for annual leave serves the purpose of notifying your employer about the intended usage of your yearly leave and the reasons behind it. In certain instances, organizations provide an official application for requesting annual leave, which should be submitted along with the letter. 

Familiarizing yourself with your company’s guidelines on requesting an annual leave application is advisable, as it helps to review these before writing your letter. Depending on the company’s preferences, submissions could be in the form of physical copies or emails. The guidelines for applying for annual leave include details about the recipients, the requirement of any necessary documents, etc.

Essential Details to Include in the Application Letter

Here’s a list of important details that you must include in your application.

  • Commencement date of leave
  • End date of leave
  • Number of leave absence days
  • Nature and reason for leave
  • Information on the person who will be filling in for you
  • Supporting documents, if needed (For example, if you are taking annual leave for an extended medical period, you might need to show supporting documents).

Consider taking an online course in business communication skills to improve your ability to communicate at work, such as when writing application letters when necessary.

Format to Write an Annual Leave Application Letter

Here are the formats for writing an application for annual leave. 

Format 1 – Application Letter Format to Submit a Physical Letter

Some companies require you to fill out a form of application or might have guidelines for writing the application on paper and submitting it. 

Format 2 – Email Leave Application Format 

Some companies might require you to send an email to request annual leave. 

Samples of Annual Leave Applications

Let us look at some samples of leave application letters.

Sample 1 – Application Mail To Visit Family

When visiting family or your hometown, use this application sample to apply for annual leave.

Sample 2 – Application for Leave to Handle Family Emergency

Worried about taking leave for sudden family emergencies? You can apply for annual leave to handle any unforeseen circumstances in the family or otherwise. Refer to the sample application below:

Sample 3 – Application Letter to Take Vacation Leave

Here’s a simple yet concise sample application format to use when applying for annual leave to take a family vacation or a foreign trip.

Sample 4 – Application Letter to Take a Short-Term Professional Program

You are qualified to apply for annual leave if you want to take a professional course to boost your career prospects while you are working. Here’s a sample application for you:

Sample 5 – Application Letter to Take Care of Family Member’s Medical Emergency

What if you are required to apply for annual leave to take care of a family member’s medical emergency? For this scenario, here’s a sample request for leave.

An annual leave application must be a well-written request for a leave of absence from work. Annual leave serves as a helpful respite between professional and personal commitments. It’s important to be clear and concise when writing the application. Taking reference from the sample application letters on this blog, learn how to write an annual leave application with ease and no worry!

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Leave Application

Leave Application for Manager (Samples Included!)

  • Post author: Rohit
  • Post last modified: August 31, 2023
  • Post category: General Tips

Hey there! Need to take some time off from work and wondering how to go about it? Well, you’ve come to the right place!

Taking personal leave or any other type of formal leave from the office is something that most employees will encounter at some point in their careers. It’s important to understand the proper procedures and guidelines for submitting a leave application to ensure a smooth process.

Not following the correct process can have consequences, such as delays in approval or even denial of your leave request. That’s why it’s crucial to get it right from the start.

Throughout this blog post, we’ll provide a brief explanation of what a leave application is, why it matters, and how to write an effective one. We’ll also cover topics like maternity and paternity leave, relevant documents, notice periods, and more.

So let’s dive in and make sure you’re well-prepared when it comes time to submit your leave application!

How to Write a Leave Application Letter for Office

Writing a leave application letter for your manager is an important task that requires clarity and professionalism. Whether you need time off for personal reasons, vacation, or medical purposes, it is crucial to communicate your request effectively. Here are some essential components and tips to consider when crafting your leave application letter.

Including Relevant Details

When writing a leave application letter, it is vital to provide all the necessary information to ensure your manager understands the purpose and duration of your absence. Begin by clearly stating the dates you intend to take leave, ensuring you include both the start and end dates. This allows your manager to plan accordingly and ensures there are no misunderstandings.

Mention the reason for your leave in a concise yet informative manner. If you are taking time off for personal reasons or a family emergency, briefly explain the situation without going into excessive detail. However, if you require medical leave, it may be helpful to attach any relevant supporting documents from healthcare professionals.

Clarity and Professionalism

Maintaining a professional tone throughout your leave application letter is crucial. Use clear and concise language while avoiding unnecessary jargon or technical terms that may confuse your manager. Remember that this document serves as an official record of your request; therefore, it should be written with utmost professionalism.

Ensure that there are no grammatical errors or typos in your letter by proofreading it thoroughly before submitting. A well-written and error-free letter demonstrates attention to detail and professionalism on your part.

Formatting and Structure

To make it easier for your manager to read and understand your leave application letter, follow a proper format and structure. Start with a polite salutation addressing your manager directly by their name or appropriate title.

Begin the body of the letter by stating the purpose of writing – that you are requesting specific dates off work – followed by a brief explanation of why you need this time off.

Consider using bullet points to highlight any important details or requirements related to your absence. This can make it easier for your manager to scan the letter and locate essential information quickly.

Conclude your leave application letter by expressing gratitude for their understanding and consideration. Sign off with a polite closing, such as “Sincerely” or “Best regards,” and include your full name and contact information.

By following these guidelines, you can ensure that your leave application letter is clear, professional, and effective in conveying your request to your manager. Remember to plan ahead and submit your letter well in advance of your intended leave dates, allowing sufficient time for approval and any necessary arrangements.

So go ahead and draft that leave letter or send that leave request mail with confidence, knowing that you have provided all the relevant details while maintaining professionalism throughout the process.

Sample Leave Application for Office Due to Illness

It is important to convey the necessary information in a concise and professional manner. This sample leave application provides an example of how you can effectively communicate your sickness and request an appropriate duration of leave based on your medical condition.

Conveying Necessary Information about Sickness

In my case, I have been diagnosed with a severe flu that requires me to take some time off from work. I am writing this sick leave application to inform you about my current health situation and seek approval for the required leave. As per the company policy, I have attached the medical certificate issued by my doctor confirming my illness.

Requesting Appropriate Duration of Leave

Considering the severity of my flu and in order to fully recover, I would like to request a sick leave of five working days starting from [start date]. During this period, I will be unable to perform my duties efficiently and it is crucial for me to prioritize my health in order to avoid any further complications or spreading the illness among colleagues.

Suitable Closing Remarks

I assure you that I will make every effort possible during this time off to regain my strength and return back to work as soon as possible. If there are any urgent matters that require attention during my absence, please do not hesitate to reach out via email or phone call. I will be available remotely whenever needed.

I understand that taking sick leave may cause inconvenience for the team but ensuring a healthy workforce is essential for maintaining productivity in the long run. Your understanding and support in granting me this sick leave would be greatly appreciated.

Thank you for considering my request. Should you require any additional information or documentation regarding my illness or treatment, please let me know so that I can provide it promptly.

Remember: Your health should always be a priority!

Note: This is just one example of how a sick leave application can be written. You may need to modify it according to your specific circumstances, such as the duration of leave required or any additional details relevant to your case.

Professional Tips for Writing a Leave Application for Office

Maintaining a polite and respectful tone.

When writing a leave application for your manager, maintaining a polite and respectful tone is crucial. Remember, this letter is a formal request, so it’s important to use appropriate language and show professionalism. Begin by addressing your manager in a respectful manner, such as “Dear [Manager’s Name].” Express gratitude for their consideration and understanding in advance. Use phrases like “I would be grateful if you could kindly approve my leave application” or “I appreciate your support regarding my time off.” By using courteous language throughout the letter, you demonstrate professionalism and respect.

Proofreading and Editing

Before submitting your leave application, make sure to proofread and edit it thoroughly. Typos or grammatical errors can create a negative impression on your manager. Take the time to read through the letter multiple times, checking for any mistakes or awkward phrasing. Consider using online grammar-checking tools or asking a colleague to review it for you. Pay attention to the formatting of the letter. Ensure that it follows proper business correspondence guidelines with correct salutations, paragraphs, and signatures.

Addressing Work Coverage Concerns

One important aspect of writing a leave application is addressing any concerns about work coverage during your absence. Assure your manager that you have taken necessary steps to minimize disruption to workflow while you are away. You can mention colleagues who have agreed to cover specific tasks or projects during your absence. Provide details about how they can be contacted in case of emergencies or urgent matters that require immediate attention.

Seeking Guidance on Company Policies

If you are unsure about specific company policies related to leave applications, it is advisable to seek guidance from HR or superiors before writing the letter. Familiarize yourself with the organization’s policies regarding leaves of absence so that you can adhere to them appropriately in your application. This will help ensure that your request aligns with the company’s guidelines and increases the chances of it being approved.

Leave Application Letter Sample for Vacation

Taking a well-deserved break is essential for maintaining work-life balance and rejuvenating oneself. When planning a vacation, it is important to inform your manager in advance through a leave application letter. This article provides a sample letter to help you draft an effective leave application specifically for vacation purposes.

Requesting Time Off

Dear [Manager’s Name],

I am writing to formally request time off from work for my upcoming vacation. I have been working diligently and believe that taking this time off will allow me to return refreshed and even more productive. I kindly ask for your understanding and approval of my leave application.

Mentioning Desired Dates and Duration

I would like to take leave from [start date] to [end date], which encompasses a total of [number of days] working days. During this period, I have made all the necessary arrangements to ensure that my absence does not disrupt the workflow or cause any inconvenience to the team.

Pre-Planned Arrangements

As mentioned earlier, this vacation has been planned well in advance. All necessary bookings, including flights and accommodation, have already been made. I have also informed my colleagues about my absence and ensured that they are aware of their responsibilities during my time away.

Balancing Personal Well-being with Professional Responsibilities

While it is crucial to fulfill our professional obligations, it is equally important to prioritize our personal well-being. This vacation will provide me with an opportunity to recharge mentally and physically, enabling me to return with renewed energy and enthusiasm towards meeting organizational goals.

Willingness to Assist with Workload Management

In order to minimize any impact on the team’s productivity during my absence, I am more than willing to assist in managing workload distribution before or after my vacation period. By collaborating closely with you and my colleagues, we can ensure a smooth transition while maintaining efficiency within the department.

By following this sample leave application letter, you can effectively communicate your vacation plans to your manager. Remember to mention the desired dates, duration, and any pre-planned arrangements you have made. Expressing appreciation for considering both personal well-being and professional responsibilities will demonstrate your commitment to maintaining a healthy work-life balance.

So, go ahead and plan that much-needed vacation! Take this opportunity to unwind, relax, and return with renewed vigor to contribute positively towards the success of our team.

Thank you for your understanding and support.

Step-by-Step Guide to Writing a Leave Application for Office

Gathering necessary information.

Before you start writing your formal leave request, it is important to gather all the necessary information. This will ensure that you provide accurate and complete details in your application. Here are some key points to consider:

Know the policies: Familiarize yourself with your company’s leave policies. Understand the rules and regulations regarding leaves, including the maximum number of days allowed, any specific requirements for different types of leaves, and the process for submitting an application.

Determine the type of leave: Identify the specific type of leave you are requesting. Whether it’s sick leave, vacation leave, or something else like paternity leave, make sure you clearly state this in your application.

Plan your absence: Consider how your absence will impact your work responsibilities and colleagues. Develop a work plan to ensure that tasks are delegated or completed before you go on leave. This shows professionalism and consideration towards your team.

Drafting Your Leave Application

Now that you have gathered all the necessary information, it’s time to draft your formal request for leave. Follow these steps to create a well-written application:

Begin with a polite salutation: Address your manager formally using their appropriate title (e.g., “Dear Mr./Ms./Dr.”). This sets a respectful tone for your application.

State the purpose: Clearly state why you need to take a leave of absence. Be concise but provide enough detail so that your manager understands the reason behind your request.

Specify dates and duration: Mention the exact dates during which you intend to be on leave. Include both the starting and ending dates to avoid any confusion.

Provide supporting details: If applicable, include any supporting documents or evidence related to your request (e.g., medical certificates). This adds credibility to your application.

Revising and Finalizing

Once you have drafted your leave application, it’s important to review and revise it before submitting. Follow these steps to ensure a polished final version:

Proofread for errors: Check your application for any spelling or grammatical mistakes. A well-written and error-free application reflects positively on your professionalism.

Seek feedback: Ask a trusted colleague or friend to review your application for clarity and coherence. They may provide valuable suggestions to improve the overall quality of your request.

Make necessary revisions: Incorporate any feedback received and make appropriate revisions to enhance the effectiveness of your leave application.

Submitting Your Application

After finalizing your leave request, it’s time to submit it to the appropriate authority in your organization. Consider these tips for a successful submission:

Choose the right method: Determine the preferred method of submitting leave applications in your workplace (e.g., email, online form, physical document). Follow the designated process accordingly.

Notify relevant parties: Inform any relevant colleagues or team members about your upcoming absence so that they can plan accordingly and address any immediate concerns.

Keep a copy: Make sure to keep a copy of your submitted leave application for future reference or documentation purposes.

By following this step-by-step guide, you can write an effective leave application that clearly communicates your request while demonstrating professionalism and consideration towards your work responsibilities and colleagues.

Example of a Well-Written Leave Application for Office

It is essential to present a well-written leave application that effectively communicates your needs and maintains professionalism. A carefully crafted leave application not only showcases your communication skills but also helps in securing a positive reply from your manager or the HR department.

A professionally written casual leave application should begin with a polite salutation such as “Dear [Manager’s Name],” followed by a clear and concise introduction stating the purpose of the letter. For instance:

I am writing this letter to request casual leave from [start date] to [end date]. I have some personal matters that require my attention during this period.

Next, it is important to explain the reason behind your leave request briefly. Be sure to personalize it while maintaining professionalism. Here’s an example:

During my absence, I will be taking care of some urgent family matters that require my immediate attention. It would be greatly appreciated if you could grant me this time off as I need to attend to these responsibilities.

To demonstrate gratitude towards understanding and support, express appreciation in advance for their consideration:

Thank you in advance for considering my request, and I assure you that all pending tasks will be completed before my departure. Your understanding and support are highly valued.

Mention any relevant documents or information that may be required by the HR department or your manager:

Please let me know if there are any documents or additional information needed regarding my leave application. I am happy to provide any necessary details promptly.

Finally, conclude the letter on a positive note while expressing best regards:

Once again, thank you for your kind attention and understanding. I look forward to a positive reply and appreciate your support in this matter.

Best regards, [Your Name]

By following this example, you can ensure that your leave application is well-structured, effectively communicates your needs, and maintains a professional tone throughout. Remember to personalize it according to your specific situation and maintain open communication with your manager or the HR department throughout the process.

So there you have it, a comprehensive guide on writing a leave application for your office. Whether you need to take time off due to illness or for a well-deserved vacation, we’ve got you covered with sample letters and professional tips. Remember to follow the step-by-step guide and refer to the example provided to ensure your leave application is well-written and effective.

Now it’s time for you to put this knowledge into action! Take a few minutes to draft your own leave application using the guidelines and samples we’ve provided. Don’t be afraid to personalize it and make it your own. Your manager will appreciate the effort, and who knows, they might even grant your request without any hesitation!

Can I email my leave application instead of submitting a physical letter?

Yes, absolutely! In today’s digital age, emailing your leave application is widely accepted and convenient. Just make sure to use a professional tone in your email, include all necessary details such as dates and reasons for your absence, and address it directly to your manager.

How far in advance should I submit my leave application?

It’s best practice to submit your leave application as early as possible. This allows your manager enough time to plan around your absence and make necessary arrangements. Aim to submit it at least two weeks before the start of your planned leave if possible.

What if my manager denies my leave application?

If unfortunately, your manager denies your leave application, don’t panic! Take some time to understand their reasoning behind the decision. You can then try discussing alternative solutions or compromising on different dates that may work better for both parties.

Do I need to provide documentation when applying for medical leave?

In most cases, providing supporting documentation such as a doctor’s note or medical certificate is required when applying for medical leave. This helps validate the reason for your absence and ensures transparency between you and your employer.

Can I take half-day leave?

Yes, depending on your company’s policies, you may be able to take half-day leave. Make sure to clearly specify the duration of your requested leave in your application and discuss it with your manager beforehand to avoid any confusion.

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7 Samples to help you Ace your One Day Leave Application

One day leave application.

Looking for help in crafting a formal one day leave application for a day off from work?

One day leave application from office

Taking a day off from work can be necessary for various reasons, whether a personal matter or an emergency. It's essential to make a formal request to your employer to ensure a smooth process and avoid any confusion with your work schedule.

In this blog, we will give you samples on how to write a one-day leave application , including essential details such as the reason for your absence, the leave date, and how to provide contact information and a signature. 

By following these tips, you can write a professional and convincing one-day leave application that is sure to be approved by your employer .  

Formats of one day leave application on this blog (click the link)

Half-Day Leave Application: 8 Formats to Get You Out the Door!

How to write a one-day leave application letter 

Writing a one-day leave application letter can seem challenging, but following a simple process and using the correct language can increase your chances of getting approval for your time off. Here is a step-by-step guide on how to write a one-day leave application:

  • Start by  stating the purpose  of your application clearly and concisely. Use phrases such as "I am writing to request a one-day leave of absence on [date]" to get straight to the point.
  • Provide a  reason for your absence . Be specific and honest about the circumstances that require your absence.
  • Give  notice  by indicating that you are providing advance notice and seeking approval for your leave.
  • Provide  relevant contact information  and arrangements made for your responsibilities to be covered while you are away.
  • End with a  formal request  for approval politely and professionally.
  • Sign and date  the application to indicate that the application has been signed and dated by you.

Guide To Crafting A Leave Application For Office. Formats & samples

Samples of one-day leave application letters.

Samples of one leave application

Here are 6 samples covering different reasons when you will be required to take a days' off work.

Sample 1: Sick leave application for one day (Format A)

[Employer's Name],

Subject:  Sick leave application for one day leave

Due to sickness, I am writing to request for one-day leave on [Date]. This is an unexpected illness, and I will not be able to come as I require the time off to seek medical attention and recover.

  Before my departure, I will finalize all pending work and facilitate a seamless transition of tasks to [Colleague's Name] or another designated colleague. Upholding the continuity of work during my leave is my commitment.

I will do my best to make arrangements to ensure that my absence will not cause any inconvenience.

Your understanding is appreciated and I look forward to returning to work as soon as possible.

Sincerely, [Your Name]

Sample 2: Sick leave application for one day (Format B)

Subject: One Day Leave Application - [Your Name]

Dear [Supervisor's Name],

I hope this email finds you well. I am writing to request a one-day leave on [Date] due to [mention reason briefly, e.g., personal appointment, family event]. 

All pending tasks have been updated, and colleagues have been informed in advance about my absence. For any urgent matters requiring attention during this time, please feel free to contact me via email or phone.

I understand the importance of maintaining work continuity and will ensure a smooth transition of responsibilities before and after my leave.

Thank you for considering my request. I appreciate your understanding and support.

Best regards, [Your Name] [Your Employee ID] [Your Contact Number] [Your Email Address]

Attachments: [If applicable, attach any relevant documents]

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

Sample 2 - One day leave application for an urgent piece of work

[Manager's Name], 

Subject: One day's leave due to an urgent piece of work

Requesting one-day leave on [Date] due to an urgent piece of work needing immediate attention.   Aware of potential inconvenience, and apologize for any caused.

I have taken the necessary steps to ensure my absence will have minimal impact on the team, and my work will be covered during my time off. Am available via phone and email should you need to reach me in an emergency. 

I assure you that I will be back to work the next day and catch up with any missed work as soon as possible.  Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Thanking you

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

Sample 3 - One day leave application for Personal reasons .

one day leave application due to sickness

[Employer/Supervisor],

Subject: Leave application for a day for personal reason

I would like to inform you that I will not be able to attend work on [date] due to personal reasons. I kindly request you to grant me a leave for one day.

Arrangements have been made for [Name of the substitute] to cover my responsibilities during my absence. If any further details or information are needed, please do not hesitate to let me know.

Acknowledging the short notice, I apologize for any inconvenience this may cause.  I assure you that I will be back at work as soon as possible and that my absence will not affect the performance of my duties.

Your understanding in this matter is greatly appreciated, and a favourable response from you is eagerly awaited.

Sincerely, [Your Name]  

A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

Sample 4 - One day leave application for festival in office:

Subject: Application for one day leave

Requesting one day's leave on [Date] for the religious observance of [Name of the festival]. This date is significant for a religious ceremony I must attend, which was recently confirmed. Apologies for the short notice.

I have arranged for [Name of the substitute] to cover my responsibilities while away. Please let me know if you require any further details or information.

Kindly approve a one-day leave of absence. Efforts will be made to ensure my absence does not inconvenience.

Thank you for your understanding, and I look forward to returning to work as soon as possible.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Sample 5 - One day leave application for a family function

Subject: Day leave application for family function

I request you to kindly grant me leave for a day on [Date] to attend a family function. This is an important event for my family, and I have to be present. 

Acknowledging the potential inconvenience, I apologize for any disruption caused. Rest assured, all necessary arrangements have been made to minimize the impact on the team and ensure coverage of my work during my absence.

I will be available by phone and email should you need to reach me in case of an emergency. I assure you that I shall be back to work the next day and catch up with any missed work as soon as possible. 

Requesting a one-day leave of absence. Your understanding in this matter is appreciated, and I await your favorable response.

11 Maternity Leave Application Formats to Make the Process Easier!

Sample 6 - One day leave application for an emergency

Subject: Leave application for emergency

This is to inform you that I am writing this letter to request for leave due to a family emergency. I will not be able to attend work on [date] as I need to attend to an urgent matter concerning my family.

I have arranged for [Name of substitute] to cover my responsibilities while I am away. Please let me know in case of any further details or information that you require.

Rest assured, this is an exceptional situation, and I am committed to ensuring that my absence does not impact the performance of my duties.

I am thankful to you for your understanding and support in this difficult time. I kindly request you to grant me the leave for the above-mentioned date.

Thank you for your time and consideration.

Final thoughts on one day leave application

Taking a day off can be beneficial in many ways, and submitting a one-day leave application is the best way to request permission for a single day of absence from work. 

It is essential to ensure that you know your company's leave policies and submit the application per those policies. It is also crucial to ensure that your application is polite and professional and includes all necessary information.

Please browse our other leave application formats to find the one best suits your needs. Taking a day off can benefit your mental and physical health, so make sure to take the time to relax and recharge.

Popular posts

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Leave application Questions? Answers.

  • How to write a leave application
  • Leave application for fever
  • Leave application for urgent work
  • Leave application for marriage
  • Leave application for sick leave
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  • Privilege leave

To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

This depends on your employer's policies and the specific reason for the leave.

In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

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Leave Application for School from Parents: Check Samples

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  • Updated on  
  • Feb 8, 2024

Leave Application for School from Parents

Leave application for school from parents: Children planning to take a leave from school must submit a leave application for school from their parents. It is part of almost every school application process. The student’s parents or guardians must write this leave application to the school teacher/ principal, where they highlight the purpose or reasons for leave. If it is a family trip, attending a wedding, or any important event, where the child is required to take leave from school, parents must seek permission from the school principal or teacher. 

In this article, we will list down some samples of leave applications for school from parents. 

This Blog Includes:

Leave application for school from parents format, leave application for school from parents: for wedding, leave application for school from parents: for trip.

Also Read: Write a Letter to Your Friend Congratulating Him on His Success in the Examination: Check Samples

Understanding and using the right leave application format is very important. The leave application format helps to maintain a clear and consistent communication process between parents and school authorities or supervisors when it comes to seeking permission for leave for their children. The format of the leave application for school from parents is listed below.

Also Read: Write a Letter To Your Friend Advising Him to Study for Upcoming NDA Exam

Also Read: Write a Letter to Your Brother Congratulating Him on His Success

Ans: Start with your name, address, date, and the name of your school and its address. Write the subject of your letter or purpose, then start with ‘Respected Principal Ma’am or Sir’, I am writing this letter to seek your permission for leave for my child on so and so date.’ Then conclude the leave application on a positive note by mentioning your name and your relationship with the child.

Ans: Respected Principal Sir/ Ma’am, I am writing this letter to inform you that my son/ daughter (Child’s Full Name) will be absent from school from (Dates of leave). The reason for his/ her absence is (reason).

Ans: When applying for a leave of absence from school or office, it is important to write the number of days on which you will not be available. Seeking permission from your school principal or office employee is very important, as it is part of their leave policy and also shows a professional attitude from your side.

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    The leave application format contains the following essential points: 1. The subject (purpose) of the application. Begin your leave application with a clear and concise introduction. State your intention to take leave, the specific dates, and the reason for your leave. Keep this section formal and to the point.

  12. Writing a Leave Application for Office (Samples & Examples)

    Recipient's name and address: write the name and address of the person you are sending the letter to. Subject line: write a great subject line and include any other details to make your letter easy to understand. You can use soothing like "Leave application…". Salutation: salute the recipient appropriately.

  13. Leave Application Letter Samples

    For example "Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. The body of your leave letter should not be too lengthy.

  14. How To Write A Leave Application (With 14+ Examples & Samples)

    Date (should be date of writing this letter) To, Name of employer: Designation: Company Name: Sub: Subject of your leave application. Section 1. This is the first section where you should elaborate to your employer the reason you are taking a break from official duties. You should also state the duration of your leave and state a valid reason ...

  15. How to Write a Leave Application (With an Example and Tips)

    1. Check your company's policies Before writing your leave application letter, review the required information in your application. You may check these requirements by reviewing your employee handbook or consulting with the human resources (HR) department. Fulfilling these requirements is essential to the approval of your leave application.

  16. How To Write A Leave Letter Application (2024 Example)

    How To Write A Leave Letter Application (2024 Example) Indeed Editorial Team Updated 18 January 2024 Writing a leave application to request approval for time off is the norm in most organizations.

  17. How To Write Leave Application For Office? (Samples)

    (Samples) Naukri Content Team | Leave Application | 14 Feb 2024 What is a Leave Application? What to Include in a Leave Letter? Types of Leave Application- samples? Annual leave application Maternity leave application Paternity leave application Casual leave application Sick leave application Leave application due to the illness of a family member

  18. Leave Application for Office [with Format & Samples]

    1. Sample for Annual Leave Application. Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

  19. How to Write a Leave Application for Office (2024 Samples)

    Write your name, job title and the purpose of the email in the subject line. This way, the employer to understand the context of the email at a glance. Begin with an appropriate opening salutation. In professional communications, it is customary to use Dear or Hello. Follow it with the recipient's title and surname.

  20. How to write a leave application email ( with examples)

    Use a polite greeting such as "Dear [Manager's Name]" or "Hello [HR Department's Name]". Clearly state the purpose of your email at the beginning. Specify the type of leave you are requesting (annual, sick, carer's, etc.) and the exact dates of your planned absence.

  21. Annual Leave Application

    Sample 3 - Application Letter to Take Vacation Leave. Here's a simple yet concise sample application format to use when applying for annual leave to take a family vacation or a foreign trip. To: [HR's Email Address] CC: [Manager's Email Address] BCC: Subject: Annual Leave Application.

  22. Leave Application for Manager (Samples Included!)

    Leave Application Letter Sample for Vacation. Taking a well-deserved break is essential for maintaining work-life balance and rejuvenating oneself. When planning a vacation, it is important to inform your manager in advance through a leave application letter. This article provides a sample letter to help you draft an effective leave application ...

  23. 7 Samples to help you Ace your One Day Leave Application

    Guide To Crafting A Leave Application For Office. Formats & samples. Samples of one-day leave application letters. Here are 6 samples covering different reasons when you will be required to take a days' off work. Sample 1: Sick leave application for one day (Format A) To The [Employer's Name], Subject: Sick leave application for one day leave

  24. Leave Application for School from Parents: Check Samples

    Also Read: Write a Letter to Your Friend Congratulating Him on His Success in the Examination: Check Samples Leave Application for School from Parents Format. Understanding and using the right leave application format is very important. The leave application format helps to maintain a clear and consistent communication process between parents and school authorities or supervisors when it comes ...