Rental Cover Letter: Sample Letter to Rent a House

rental cover letter to rent a house wanbridge.com

Do you really need a cover letter to rent a house? It might not be technically required, but writing a rental cover letter can be an excellent way to set yourself apart in a highly competitive market.

Consider this: they likely receive many applications when a landlord or property management team accepts new tenants. Millions of people apply to rent a house every year, which means that you could be up against dozens (if not more) of other applicants. But with a rental cover letter, you can make a positive first impression and potentially get a step ahead of other renters.

This guide will cover how to write a cover letter for a rental application and even provide you with a rent letter example to help you get started.

Why Write a Rental Cover Letter

Usually, cover letters are reserved for job applications. You might include a cover letter with your resume to summarize your strengths, past professional experiences, and your best qualities. A cover letter aims to show why you deserve the job and what makes you unique in a pool of applicants.

Essentially, cover letters for rental applications serve the same purpose. However, instead of applying for a job, you’re applying for your future dream home.

Rental application cover letters are not required, but they can be an effective “extra step” that demonstrates that you’re serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant.

Criteria Landlords Look For

When landlords and property management teams review home rental applications , they are looking for a few key criteria:

  • Credit history
  • Employment/employment history
  • Rental history
  • Background check

These criteria help landlords decide whom to pick to rent the property because they paint a picture of who a tenant is, whether they’re likely to pay rent on time and if they’ll be a considerate tenant and neighbor. With a rental cover letter, you can go one step further and share this information in your own words.

What to Include in a Rental Cover Letter

So, what goes in a rental application cover letter? There are no hard and fast rules, but here are some good guidelines.

Summarize Your Employment History

A landlord is far more likely to rent to someone with steady employment – they need the tenant to be able to pay rent every month.

So, sharing more information about your current employment and past positions can give you a boost. For example, highlighting that you’ve been in your current position for many years shows that you tend to be reliable and responsible.

Share Your Hobbies

It might be surprising to see this one on our list, but your hobbies can turn your application from a piece of paper into a story about an actual person – which is a big plus. It’s always a good thing when the landlord can feel like they’re getting to know you.

Talk about how you’ll plan to spend your off time in the community; for example, maybe you’ll be taking your family to swim at the private neighborhood pool.

Discuss Your Thoughts on What Makes a Good Neighbor

Your potential new neighbors are hoping you’ll be a friendly, conscientious neighbor, but so is your landlord. Landlords don’t want to deal with conflict caused by a troublesome tenant. Instead, they’re aiming for a smooth, drama-free situation.

You can briefly cover what you think it means to be a good neighbor and how you’ll bring those qualities to your new home.

Explain Why You Want To Live in This House

A tenant who truly cares about the property and community is bound to be a good tenant, especially compared to one who may be indifferent about the home.

Try to share specific examples of why this house and neighborhood is your ideal home. For example, you might discuss the local preschool where your child will be enrolled, a nearby park you envision spending time at, or any personal reasons.

Sample Letter to Rent a House

Here’s a handy cover letter template for a rental application to make the writing process as easy as possible.

(Your name) (Address) (City, State ZIP Code)

(Landlord or property manager name) (Address) (City, State ZIP Code)

Re: (Your name) Rental Application Cover Letter for (Address or property name)

Dear (Landlord name),

My name is (Your name), and I’m writing to you to express my interest in the home at (address or property name). I would love to live in this place because (reasons you want to rent the property).

I currently am a tenant at (current address) but am ready to move because (reason for moving).

My hope in writing this letter was that it would help you get to know me a little better and show you why I’m an ideal tenant for this rental home.

  • (Highlight of employment history)
  • (Highlight of rental history)
  • (Something about your hobbies or interests)
  • (Note about how you’ll be a good neighbor/tenant)
  • (Quote from a reference)

I’m committed to being a respectful, reliable tenant and a good neighbor, who will pay my rent on time, care for the property and communicate with you whenever needed.

Please feel free to contact my references or me personally with any questions or concerns.

Thank you for your time and consideration,

(Signature) (Printed name) (Email address) (Phone number)

Look into Build-to-Rent Homes by Wan Bridge

Before you write a letter to rent a house, you need to find your dream property first. With build-to-rent communities designed to fit the tenant’s needs, Wan Bridge has created new homes for rent in Dallas , Austin , and Houston .

Contact our team today for more information about our communities and how to apply to become a resident.

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  • How To Rent

How to write a cover letter for a rental application

Erin Delahunty, Property Journalist

13 Feb 2023, 5:21pm

In many of parts of Australia, there’s stiff competition for great rental properties. The cover letter that goes with the application is a way for prospective tenants to explain why they should get the rental above other applicants.

Essentially, a cover letter is a summary of all the key information and data provided in the application, showing why someone would be a good tenant – similar to the cover letter that accompanies an application for a job.

If an online portal like Ignite is used, there may not be a specific spot for a cover letter, but the advice for writing a good one applies equally to how tenants answer the all-important question: “Why is this property right for you?”.

What should a cover letter include?

Sofia Ligeros , leasing consultant with ACT-based Independent Property Group, said a cover letter should be addressed to the person who is handling the tenancy and include:

  • Information about the applicant
  • A bit about their hobbies
  • Working background and other personal information
  • Tenants should also explain why they’re moving and why they like the property, making sure to include the actual address of the property.

A cover letter for a home is similar to a cover letter for a job. Picture: realestate.com.au/rent

“You also need to show you have an understanding of your obligations as a tenant and why you believe you would make a great fit for their home,’ she said.

Ms Ligeros said photographs can be a great personal touch, too, helping the property manager put a face to a name.

Michelle Wilde , the principal of Queensland-based Stella Property, uses Ignite to handle applications, so doesn’t require cover letters. However, she said applications need to make it clear the would-be tenant can pay on time, are responsible and will look after the property. The biggest red flag for Ms Wilde is if a tenant has had an issue or dispute with a previous property manager.

Why is this property right for you?

Many application forms ask tenants to answer a simple question: Why is this property right for you? Whether it’s answered directly in a field online, as it is with Ignite , or through a cover letter, the vital response is vital.

Trish Mewett , a Jim’s Real Estate franchisor, said it’s a way for applicants to speak openly and honestly about why they want the property.

A photo of the applicant can be a great personal touch. Picture: realestate.com.au/rent

She said prospective tenants should explain how the property suits their life and speak with passion. “Home is where the heart is, so speak from the heart, but don’t overdo it so that it sounds unbelievable, as this may put managing agents off your application.”

It’s also smart to add some additional background details, such as your work, education and hobbies, to help flesh out the full picture of who an applicant is.

Example of a cover letter for a rental

Here’s an example of a good cover letter.

(Applicant current address)

(City, postcode)

(Phone number)

  (Agent name)

(Agent address)

Subject; Application cover letter for (address of property)  

Dear (name of property manager or landlord)

My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL).

We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address). Both were rental properties and we have included our previous property managers (or landlords) as references in our attached application.

We both work (full-time/part-time) and earn a combined (amount) weekly, so we feel we are more than able to cover the (amount) weekly rent and bond. We have both been employed for (time period) and consider our employment status as secure.

We are particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to both of our workplaces.

We are quiet and respectful of others’ privacy and have always had good relationships with our previous landlords and they’re happy to speak to that.

Although we enjoy socialising, we like our home to be a peaceful place.

Along with my cover letter, we have included the rental application and all relevant identification documents.

We’re looking for a stable tenancy and hope you will consider our application favourably. If you have any questions or concerns, please do not hesitate to contact us.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

This article was originally published on 15 Jul 2021 at 11:48am but has been regularly updated to keep the information current.

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  • Real Estate Institute of Queensland

Rental application cover letter Tips to standout

Property manager discussing a document with a potential tenant for a residential property

  • 12 Jun 2023
  • By James Price

Rental application, Cover letter, tips

A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle.

A cover letter can greatly impact the decision on whether you are given the tenancy. In this article, we will provide you with valuable tips on how to write an outstanding rental cover letter that will help you stay a step ahead of the crowd.

What is a cover letter for a rental property?

A cover letter for a property available to rent, also known as a renter cover letter, is a document that accompanies your application for the property, explaining why you would make a great tenant.

This letter serves as an introduction to the lessor and gives you the chance to showcase your personality, work history, and lifestyle. A well-written renter cover letter can help you get a step ahead of the competition and increase your chances of being approved for the property you desire.

Why do I need a renter cover letter?

A renter cover letter is an excellent way to make a positive first impression and demonstrate your professionalism to the lessor. It's the perfect way to introduce yourself and your suitability for the rental.

Advantages of a cover letter

By including a cover letter, you are showing that you are taking your application for the rental home or apartment seriously and are willing to go the extra mile to secure your desired property. This can set you apart from other renters and increase your chances of being approved. There can be a lot of prospective tenants, especially in a competitive market, making it crucial to stay a step ahead in any way you can.

Who reads a rental cover letter?

Home rental applications are typically read by a property manager or lessor who is responsible for screening potential tenants and making decisions on who to rent to. This person will evaluate your renter cover letter and ultimately decide if you are fit for the property.

Is there a criteria lessors look for?

Yes, there are certain criteria that property managers and landlords look for when evaluating applications from potential renters. Some of these include:

· Stable employment status and history

· No history of eviction

· No criminal record

· Ability to pay rent on time each month

· Positive rental references

By including this information in your application, you can demonstrate to the lessor that you meet their criteria and would make a responsible and reliable tenant.

Things to include in your rental cover letter

1. Introduction: Start your cover letter by introducing yourself and your reason for applying for the rental property.

2. Lifestyle: Provide a brief description of your lifestyle and why you are looking to move. If you are planning on sharing the house with family or housemates, introduce them as well.

3. Employment History: Summarise your past occupations, including your current job and how long you have been in your current position. This will demonstrate your stability and ability to pay rent on time.

4. Hobbies: Share your hobbies and interests. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

5. Thoughts on Good Neighbors: Discuss your thoughts on what makes a good neighbor and how you plan to be an active member of the community.

6. Rental References: Provide the names and contact information for at least two previous lessors who can provide a positive reference for you as a tenant.

How to format a rental cover letter?

Like most application forms, following a clear and concise format can help leave a lasting impression. When writing a rental cover letter for a rental application, it is important to present yourself in a professional and organised manner. Start by including your contact information, followed by the date and the lessors information. Be sure to use a clear and legible font, such as Arial or Times New Roman, in a font size of 12 points.

In the first paragraph, introduce yourself and state the reason for your letter. Mention the specific property you are interested in and what about the property appeals to you.

In the second paragraph, highlight your job history, including your current position and how long you have been employed there. If you have any relevant work experience, such as property management or customer service, be sure to mention it.

In the third paragraph, discuss your hobbies and interests and how they fit in with the community you are applying to live in. For example, if you enjoy outdoor activities and the property you are applying for has a pool, mention that you look forward to spending time by the pool with your family.

In the fourth paragraph, discuss what you believe makes a good neighbor. Explain that you value a peaceful and respectful community and that you take pride in maintaining your living space.

In the final paragraph, include any rental references you have, including previous lessors and you have any personal references, such as friends or coworkers, who can speak to your character. Feel free to include them as well.

When concluding your cover letter, thank the property manager or landlord for considering your application and express your eagerness to hear back from them. Be sure to sign your name in ink, and include a copy of your application for the property.

Tips for writing a winning rental cover letter

1. Customise your rental cover letter: Each application is unique, so it is important to tailor your letter to each property you are interested in. This will show that you have taken the time to research the property and that you are genuinely interested in becoming a tenant.

2. Use a Professional Tone: Make sure to use a professional tone when writing your cover letter. Avoid using slang or overly casual language. Address the lessor by their proper title, such as Mr. or Mrs., and use proper punctuation and grammar throughout the letter.

3. Showcase your personality: While it is important to be professional, don't be afraid to showcase your personality and let your character shine through. This can help the lessor get to know you on a personal level and can set you apart from other applicants.

4. Be concise: Keep your cover letter short and to the point, focusing on the most important information. Aim for around 200-300 words, and avoid repeating information that is already included in your application.

5. Showcase your Responsible Nature: Landlords and property managers want to rent to tenants who are responsible, trustworthy and reliable. Highlight your responsible nature by discussing your previous rental experience, any positive feedback from previous lessors, and your ability to pay rent on time.

6. Explain Your Personal and Professional Goals: Lessos wants to rent to tenants who have a stable and long-term plan. Explain your personal and professional goals in your cover letter, and how renting the property fits into your long-term plans. This can give the lessor confidence that you will take care of their property and stay for a longer period.

7. Offer to Provide Additional Documentation: Offer to provide additional documentation such as employment contracts, pay stubs, and bank statements to support your application. This shows that you are proactive and willing to go the extra mile to secure the rental.

8. Close the Letter on a Positive Note: End your cover letter on a positive note by expressing your gratitude for the opportunity to apply for the rental and your excitement about the potential of living in the property.

9. Proofread and Edit Your Cover Letter: Before submitting your letter, make sure to proofread and edit it for grammar, spelling and formatting errors. A well-written and professional letter can help you stand out from other applicants and increase your chances of securing the rental.

Additional tips for securing the rental property

1. Follow Up with a Phone Call

After submitting your rental application and cover letter, follow up with a phone call to the lessor to inquire about the status of your application. This shows that you are interested in the property and that you are proactive in your search for a new home.

2. Be Prepared for an Interview

If your cover letter and application are well received, you may be asked to come in for an interview. Be prepared to discuss your employment history, lifestyle and other relevant information in detail.

3. Ask Questions During the Interview

During the interview, be sure to ask the landlord or property manager any questions you may have about the property or their expectations for tenants. This shows that you are engaged and interested in the rental process.

4. Follow-Up After the Interview

After the interview, follow up with a thank you note or email to the landlord or property manager. This will help keep your application at the forefront of their mind and show that you are still interested in the property.

5. Know Your Rights as a Tenant

It is important to familiarise yourself with your rights as a tenant, including your right to privacy, the right to a safe and habitable living environment, and the right to access certain amenities, such as a swimming pool or laundry facilities.

6. Be Patient

The rental process can take time, so be patient and keep your options open. If you are not selected for the property you applied for, don’t be discouraged. Keep searching for other properties and continue to improve your application materials to increase your chances of success.

First impressions count and a well-written cover letter can be the key to securing the perfect apartment or house. By showcasing your personality, providing a detailed employment history, and highlighting your interests and values, you can set yourself apart from other applicants and increase your chances of landing the rental. Remember to be professional, thorough, and patient, and you will be well on your way to finding your dream rental.

Are you planning on moving into a property with pets? Read about the laws regarding pets in rental properties here . Have another question relating to property managers? Search your query through our extensive library here .

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How to Write a Cover Letter For a Rental Application

cover letter for rental application

Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format. The less work you give the landlord, the higher your chances.

Securing a rental property is never easy, let alone in a rent crisis like the one we’re experiencing in Australia. With other tenants bidding higher rent, competition can be fierce. So, if you’re now on the hunt for a house or an apartment for rent, a winning cover letter for a rental application is a must. 

Merely submitting a rental application form will not be enough. Along with a verified identification (like your passport document number ), bank statements , and your personal references, you have to write a convincing rental application cover letter. 

There are many templates for a rental cover letter that seek to stand out amongst other prospective tenants. But other rental applicants will also be using those templates for sure.

A different mindset in writing your cover letter for a rental application just might give you the edge. At the outset, don’t rely on templates but write your original rental cover letter thinking as if it’s a job application.

Whether it’s the first time you’re applying for a rental property or the 20th, read on for some rent application tips and renter hacks that will help you win over your landlord.

Related articles:

  • Rental Prices Are Soaring – Here’s What You Need to Know
  • How Much Can a Landlord Increase Rent?
  • Renters’ Rights: What You Should Know

What to include in a cover letter

When crafting a cover letter for a rental application, it’s best to direct it to the person in charge the lease. This letter should include:

  • A brief introduction of the prospective tenant.
  • Insights into their interests and pastimes including hobbies, club affiliations
  • An overview of their professional history and additional personal details.
  • It’s also beneficial for applicants to shed light on their r easons for relocating and their admiration for the specific property, ensuring the exact property address is mentioned.
  • Housemates and their ages, an important input if you have children
  • Pets (if any) and their description

Create a good first impression on the application form

As in applying for a job, first impressions count . Put your best foot forward even when filling up an online rental application such as a 1form. This you can do when answering a “ why is this property right for you ” example question. 

Whether it’s your first time renting or 20th, shine a light on your honest attributes . Always highlight that you’re a perfect match with the rental property also in the other vital information that has to be included a cover letter for the rental application. 

You can emphasise this in your work background . For example, you can cite the proximity of the rental to your place of employment or its commuting advantage.

Personalise your rental application cover letter

cover letter for rental application

In other words, it would be to your advantage over other rental applicants if you go beyond the standard details in your rental application cover letter. The cover letter should be part of the must-have documents you need to rent an apartment or house.

Including your photo in your cover letter for rental application, for instance, will enable the landlord or property manager to put a face on your wish to live in the property.

Adding group pictures of the other members of your household may also help in this regard.

Add links to your online profiles

Just like in a job application cover letter, it may be useful to add web links to your rental cover letter application. You will have to limit those links to not more than two or three.

The links that you may add should be those that will help the landlord or property manager decide that you’re a good fit for the property.

Consider, for instance, adding the web link of the company you’re working for. Providing access to your LinkedIn profile can also project how stable your current employment or career is. 

Be extra helpful to the landlord or rental agency

Besides injecting personality to your rental cover application letter, you can go the extra mile too in being helpful to the landlord by indicating how long you expect to stay in the property.

In your rental cover letter application, make sure to indicate if your stay is short-term or long-term, and if possible, cite a specific time frame .

Providing this information in your rental cover letter might give you an edge over the other rent applicants. The specific time frame you provide will enable a landlord to better plan or manage tenancy in the property .

Harmonise the letter with the application form 

In writing the rental cover letter, be sure that its contents match those in the rental application form you filed with the landlord or rental agency. You have to be very careful as well in filling up the application form at the outset.

Accomplish a winning rental application form just as you would in writing a cover rental application letter.

Be careful with your spelling, as misspelled words could lead to confusion in your cover letter rental application.

Consistency is the key here, especially if you have manually filled up a hard-copy rental form. Make sure your handwriting is readable.

Filling up the rental form quickly and submitting it promptly can also be an advantage over other prospective tenants. Submit the rental application form at once even if you are considering other rental properties or unsure of the rental property approval.

What’s important is you’ve thrown your hat into the ring and let the rental agency or landlord know you’re interested.

cover letter for rental application

Documents you need in a rental application

In the rental cover letter, you can likewise reiterate your compliance with the submission of documents required in the rental application . Inform the landlord of a document that you may be lacking. Assure that its paperwork is in process and give the date when you expect to submit it.

Generally, these required rental application documents would include the following:

• Identification . This typically requires submitting a copy of government-issued IDs, such as a driver’s license or passport. The rental application form’s instructions will specify which ID or IDs are required. 

• Rental history. This can be a copy of a previous rental agreement or proof of rental payments you’ve made previously.

• Previous bills. Copies of your past utility bills paid.

• Payslips or bank statements. These documents are needed as your proof of income. 

• References . Usually, these are professional references, and the stronger ones you should get are the real estate agents or property managers whom you’ve worked with in your previous rentals.

Be honest and upfront in your cover letter

cover letter for rental application

Speak from the heart and be forthright in your rental cover letter application. Indicate that you are willing to discuss and resolve any potential stumbling block that the landlord or property manager may cite.

Ensure that you’re laying your cards on the table and not hiding anything.

Express your willingness, for example, to bring along your housemates during the rental property inspection. If you have initially made contact with the property manager or landlord, thank them for accepting your rental application and follow it up without sounding pushy or impatient .

Just reiterate your interest and emphasise why this property is right for you. Additionally, you can also look up our examples of how to answer the ”please share a few details about your history as a renter’ question if it comes up in the application.

If you do this all successfully, it’ll up your chances and then you can move onto learning what happens after your rental application is approved .

Can I rent a house without a job?

Yes, you can rent a house without a job , but you want to make extra sure to show that you’re a responsible tenant from the first impression. These are the kinds of things you want to tell the landlord about yourself because you can’t show your financial stability through pay slips.

What are good reasons for moving from my last rental?

Your landlord may ask your reasons for moving on from your last rental, in which case you should present a clear and fair explanation.

Reasons like you’re moving closer to the office or to family are understandable. On the contrary, reasons like disputes with your former landlord may raise red flags.

Need help finding a home?

If you haven’t found a rental home yet, let’s help you with that. Browse our search page to check out some amazing listings available right now. Go even further, and download our app to get the full Soho experience.

Just remember to shortlist or swipe left on our listings so we can send you others that better match what you’re looking for.

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Tips for a successful rental application

Learn what to write on a rental application and how to present yourself so you can stand apart from the crowd..

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In this guide

7 tips to improve your rental application chances

1. be on time, 2. make a good first impression, 3. have rental references, 4. write a great cover letter for rental applications, 5. complete the rental application, 6. be honest, 7. follow up.

Applying for a rental property in a competitive market can be tough. Landlords and property managers will take a close look at prospective tenants and ask for a lot of personal information. You can boost your chances of success by making a strong rental application and making a good impression.

If you’re looking for a rental property in a popular suburb, odds are there will be a queue before the real estate agent even arrives. It can’t hurt to be near the front of that queue.

Most importantly, though, don’t arrive late. The real estate agent conducting the inspection is likely to have back-to-back inspections booked throughout the day. Don't be the latecomer that throws off their entire day’s schedule.

The real estate agent or landlord wants to find a tenant they can trust. And first impressions matter.

Introduce yourself to the real estate agent. Dozens of people will likely be filing through the property through the course of the inspection, and you don’t want to melt into the crowd.

Dressing the part can also help. You don't need to wear a suit and tie but dressing respectably can't hurt.

Finally, ask a question about the property. Be courteous and polite, of course, but engage the real estate agent with a question or two to stand apart from the masses and to show your interest in the property. This signals you're a serious applicant.

The importance of good references from prior landlords can’t be overstated. Real estate agents, property managers and landlords want to know you’ll be a reliable tenant, that you’ll pay your rent on time and that you’ll treat the property as if it were your own. Potential tenants who can’t prove this with a strong track record of rental history are at a significant disadvantage.

It should be noted that references from real estate agents or property managers carry far more weight than references from landlords. A landlord is not seen as a qualified professional, and could be a friend or family member.

Though not essential, it also can’t hurt to have references from co-workers, employers or former neighbours. Some agents will ask for this, especially if it's your first rental property.

What should you write on a rental application letter? It's quite simple: Write a few short paragraphs about who you are, what you do for a living and perhaps the reason for your move. If you’re applying as a group for a property you intend to share, briefly introduce each housemate. Be professional, but not so overly formal that your personality doesn’t shine through.

Give a brief rundown of your rental history, and make sure to mention any special circumstances such as pets. Even if you’re applying for a number of properties, it’s a good idea to specifically tailor each cover letter to mention features of the property that appealed to you.

Rental application cover letter samples

Having trouble coming up with a cover letter? Try using this sample letter as a template:

Dear Graeme,

cover letter for rental application

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It should go without saying, but filling in all the details on the rental application is essential. The more details you can provide, the better. This includes copies of all your identification documents, proof of income, pay history and proof of employment. Rental reference letters and contact information for your employer are a good idea too.

Most property managers will have standardised application forms on their websites, or they may require you to use 1Form, a free online rental application platform. 1Form is handy if you’re applying for a lot of properties, as it will pre-fill your details on subsequent applications. The 1Form application is very lengthy and detailed, but you only need to complete it once.

Rent.com.au also has a "renter resume" which is similar to 1Form. It allows you to create a personalised profile to use for rental applications.

Another way to make sure you’re prepared is to have money for the bond and a holding fee on-hand on the day of the inspection. A real estate agent is highly unlikely to accept your application on the spot, but knowing that you can pay the bond immediately upon acceptance is a big tick in your favour.

Don’t hide anything on your application or in your discussions with the real estate agent. Start off on the front foot by raising any issues that could be potential stumbling blocks.

Do you have pets? Put it in your cover letter, put it in your application and discuss it with the agent at the inspection (it’s also helpful to get references for your pets from previous property managers). Do you have a rough patch in your credit history? Be upfront about it and explain it to the agent.

If there will be a number of people living in the property, make sure they’re all at the inspection. Any details about your tenancy you try to hide are sure to come out eventually, and can lead to some pretty severe consequences if you’ve signed a lease under false pretences.

After you’ve attended the inspection and submitted your rental application, follow up with the real estate agent with a brief thank you email. Be pleasant and avoid coming across as impatient or pushy, but make it clear that you’re interested in the property. A courteous thank you note along with reiterating your interest in the property can help keep you top of mind as they consider applications.

cover letter for rental application

Richard Whitten

Richard Whitten is a money editor at Finder, and has been covering home loans, property and personal finance for 6+ years. He has written for Yahoo Finance, Money Magazine and Homely; and has appeared on various radio shows nationwide. He holds a Certificate IV in mortgage broking and finance (RG 206), a Tier 1 Generic Knowledge certification and a Tier 2 General Advice Deposit Products (RG 146) certification.

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How to get a rental when coming out of a long term domestic violence situation

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You can contact Consumer Affairs Victoria on 1300 55 81 81 (Monday to Friday, 9am to 5pm). They can help and provide information for renters and rental providers. You can also visit this guide about renters’ rights and responsibilities in a family violence situation .

I hope this helps you.

Kind regards, Richard

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  • How to Make Your Rental Application Stand Out >

How to Make Your Rental Application Stand Out

cover letter for rental application

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You’ve found an apartment that checks all the boxes—great location, ideal amenities, even the right price. Unfortunately, you’re not the only one that thinks it’s the perfect place to live. Other prospective tenants are considering the property, too. So, how do you make your rental application stand out?

Start taking steps as soon as you decide it’s time to move so you’ll be ready to present yourself on the application in the best possible light. Here’s a detailed breakdown of what to do to ensure you’re the one signing on the dotted line and hanging a “Home Sweet Home” sign on the wall.

Before you complete the application

One of the biggest mistakes you can make when it comes to your application is being unprepared. During the time you spend trying to gather necessary information and find good referrals, someone else can fill out an application and be approved. Or, in your haste, you might appear disorganized and make a bad impression. Don’t let that happen! Before you begin searching for that perfect rental , take these steps.

Gather your documents

When you apply, you’ll need to prove you are who you claim to be and you can afford to live in the rental property. That requires you to first provide a government-issued identification such as a driver’s license, state ID, passport or green card. Make sure the photograph is unquestionably you—if it you appear drastically different, find another form of identification—and the information on it doesn’t contradict the information you’ll be putting on your application.

You’ll also need current pay stubs, bank statements and last year’s filed tax return to prove you can pay your rent. If you are self-employed, the bank statements and tax return should suffice, but you may also want to be prepared with a statement from your current landlord stating you pay your rent on time.

To make things easier, scan these documents and have them available electronically. That way, you can easily forward them to the landlord or property manager when requested. Additionally, if you are going to have roommates, encourage them to follow your lead and prepare ahead of time, too.

Check your credit score

Someone, at some point in the process, will check your credit score. Be prepared. Pull your credit score for free at AnnualCreditReport.com , a site sponsored by credit reporting agencies Equifax, Experian and TransUnion. Scores range from 300 to 850. Anything above 700 is considered good credit while anything between 620 and 699 is average. Below 620 is considered bad credit.

Ideally, you want your credit score to be above 700, especially if you are competing against other people who want to rent the same property. However, you can raise a low score by paying off debt. (It will take a few months for your credit score to reflect your reduced debt, so if you have bad credit and can wait, consider postponing your move.)

Surprised by how low your credit score is? Review it carefully for inaccuracies, such as closed accounts being reported as open or the same debt being listed more than once. If you find an error, contact the credit reporting agency to dispute it. Similarly, review your personal information and report any discrepancies to the agency.  Different addresses than the ones provided on your rental application, for example, could be a red flag.

Secure a guarantor

You don’t have to give up on your dream property if you have a low credit score or no credit score at all. Find a guarantor or co-signer, someone who will pay your rent if you don’t and cover any damages you leave behind.

Since a co-signer will also have to show proof of identity and the ability to pay the rent if you can’t, he’ll need to get his documents and information ready ahead of time, too.

Write a cover letter

A cover letter can help you stand out among a sea of other applicants. Write a professional, error-free letter telling a little about yourself, why you are moving and what you like about the property. It’s a good time to mention any pets (add obedience training certificates, immunization records and emotional support/service animal registration to your gathered documents pile), too.

Your cover letter should also address any potential issues, like a gap in employment or bad credit. Just be careful in the way you explain the situation. It’s okay to say your credit took a hit following a divorce, but don’t rant about how awful your ex is. Your application may stand out but probably not for the reasons you want.

Not one for writing? Make a video instead. You’ll want to address the same issues as above and be personable, just as you would in the letter. Before filming, test your audio quality and check your background. A messy living room or a pyramid of last night’s beer cans might be a turnoff to a landlord.

Line up your reference

You’ll need to have at least three references. Determine who would make a good reference, and reach out to them before you start filling out applications.

Obviously, some references are better than others. Your current landlord or property manager is probably the best reference you can have because they can answer questions about how you take care of the property and pay your rent. Another good option is your employer. Avoid listing your best friend from high school or your parents; their reference will carry little weight.

Overhaul your social media

What will the person reviewing your application find if they Google you or look up your social media accounts? Before you apply, comb through your social media pages and remove anything that might be a red flag to a landlord, including references to parties, alcohol and drugs and photos with messy rooms in the background.

On the application

What you include (or don’t) on your application can have a big impact on whether it stands out or is shuffled to the bottom of the pile. In addition, certain issues raise red flags on the application. Avoid them by taking the following steps.

Fill in the application completely. An incomplete application will raise eyebrows. If you can’t remember the information being asked for, you’re better off taking the application home and submitting it the next day.

Be truthful. Even worse than leaving something blank is providing incorrect information. For example, providing a wrong address could look like an attempt to hide your rental history. An incorrect job title could make the landlord think you’re lying about other information, too.

Provide landline numbers. Don’t leave the landlord wondering if they’re really talking to your employer or your best friend. Write down the company’s or current landlord’s main phone number.

Don’t lie about pets. Maybe you can avoid a pet deposit by saying you don’t own one, but sooner or later, your landlord will find out, no matter how hard you try to hide it. Be upfront. Show him your pet’s obedience training certificates, or ask your current landlord to testify to how well-behaved he is.

Follow up on your application

After you submit your application, it could be several days before you hear anything from the landlord or his property management company. Usually, you will hear from someone if they have questions or need follow up information. Always try to be helpful and pleasant. Reply as quickly as possible, and provide any requested information in a timely manner, the sooner the better.

If you haven’t heard anything within a few days, it’s okay to follow up. Just be polite and not overly pushy.

Moving to your new rental

Once your application is approved and you sign the lease, it’s time to start planning your move. To find the best moving company to help pack and move your belongings, check Moving.com’s extensive network of reputable and reliable movers. All relocation companies in our network are licensed and insured, so you can rest assured that the move to your new rental home or apartment will go smoothly

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cover letter for rental application

Author: Teresa Bitler

Teresa Bitler has been covering moving, real estate, home improvement and home decor for more than 15 years. She enjoys writing articles about moving to specific cities, like Denver or Nashville, and what to expect when you get there. She also likes to write about home improvement and getting your home ready for a move. As a real estate investor, she wrote extensively for Personal Real Estate Investor. She has also written for Su Casa, US News & World Report and local publications about home improvement topics. Bitler currently lives in Phoenix, and although she’s moved too many times to count, she plans on staying put—at least for a while. View all posts by Teresa Bitler

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6 cover letter tips for a winning rental application

Michael Gilbert

February 2022

Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up!

It's your chance to stand out and put the human element into your application.

After all, to this point, no machines have yet to approve a rental application. Humans do, so make yourself relatable.

How much do you love the property? Why?

Don't just say we like the outdoor area, be emotive. Explain why you are obsessed with the property.

Why is this important:  The more you love the property, the more likely you'll care for the property and want to stay longer.

Tell them enough about you and your household to build an emotional connection with you.

Warning: Don't tell them your life story - just tell them enough. For example, don't tell them how many properties you have applied for, that's not relevant.

Why are you moving?

Rental managers want to know that you are suitable for the property and that your move makes sense. They want to create a story in their head about why this property is right for you. Knowing why you're moving is a critical element to putting the pieces together.

This might seem like micro managing your life but many people apply for properties because they are desperate, then later on move out because it's not right for them. No owner or manager wants this because it costs them money to find new tenants.

Tie it all together

If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind.

Sell sell sell

Sell yourself but don't be sleazy, desperate or waffle. Explain why and give any additional evidence to show you will pay the rent, look after the property and be easy to deal with. Just one or two quick liners might be enough.

Keep it as short as possible

It doesn't mean you need to keep it under 100 words, but you want every line to be relevant. So use the least amount of words to covey the above points.

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Are you applying for a rental property? Most application forms will give you one free spot to write a cover letter. Don't stuff it up! These 6 tips will help you write a great cover letter that gets your application approved.

How to get approved for a rental property with a private landlord reference

As a real estate agent, if I could only do one thing when screening a rental property, I would ask the current agent...‍Would you rent to them again?‍If the answer is Yes! You're approved. Welcome to your new home.‍Note the keyword in that first sentence - 'agent'.‍Private landlord references come with a much lower weight than a reference from an agent.

How to get approved for a rental property by exploiting your renting experience

With a quick google, you will notice most articles on the web focus on helping you get approved for a rental property if you have no renting experience. Not this one. I will show you how to outshine your competition by taking advantage of your renting experience through a real estate agent.

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How to create the perfect rental resume (template).

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A rental resume is a document that you provide to a landlord or property manager when applying for a rental property. It contains information about your personal and financial background, as well as your rental history and references. A well-crafted rental resume can help you stand out from other applicants and increase your chances of getting approved for a rental property. In this article, we’ll show you how to create a rental resume that gets you noticed.

Why do I need a rental resume?

In competitive markets (like San Francisco, New York, and Chicago), finding the perfect apartment can be a months-long process. Renters are often looking for similar things—an updated kitchen, hardwood floors, and in-unit laundry—which means apartments with those amenities are snatched up quickly. 

A rental resume provides a way for renters to impress and inform a potential landlord before they choose their tenant. It gives renters a leg up on the competition by telling a landlord what makes them the perfect person to rent the apartment. Not every renter submits a rental resume and those who do have the advantage of seeming more invested and interested in an apartment right from the get-go. Landlords and property managers just want a good tenant when all is said and done, and someone who provides information and expresses their intent upfront through a rental resume might make the decision easier for them

What should I put on my renters resume?

Creating a renter’s resume can help you stand out and demonstrate your reliability to potential landlords or property managers. Here are some items to include on your renter’s resume when applying for an apartment:

1. Contact information

Provide your full name, phone number, email address, and current mailing address.

2. Personal information

Include your date of birth, occupation, and any relevant details about your household (e.g., number of occupants and whether you have pets).

3. Rental history

4. length of residence.

Highlight your stable living history by showing how long you’ve resided at your previous addresses.

5. Employment history

Detail your employment history, including your current job and previous positions. Mention your employer’s name and contact information, job title, employment start date, and monthly income. This demonstrates your ability to pay rent.

6. Income verification

Attach recent pay stubs or an employment letter that verifies your income. Landlords typically want to ensure that your income is sufficient to cover the rent.

7. Bank statements

Provide bank statements to show your financial stability and the ability to handle monthly rent payments.

8. Credit report

Include a copy of your credit report, which can be obtained from credit reporting agencies like Equifax, Experian, or TransUnion. A good credit score indicates responsible financial behavior.

9. References

Include personal and professional references who can vouch for your character and reliability. These references could be former landlords, employers, or personal acquaintances.

10. Pet references

If you have pets, include references from previous landlords attesting to your pet’s good behavior and your responsibility as a pet owner .

11. Renter’s insurance

Mention if you have renter’s insurance , as it can provide added security for the landlord.

12. Explanatory letter

If you have any unique circumstances or negative marks on your rental history or credit report , provide a brief letter explaining the situation and what you’ve done to address it.

13. Proof of legal status

If you’re not a U.S. citizen, provide proof of your legal status, such as a visa or resident card.

14. Background check

Some landlords may require consent for a background check . Indicate your willingness to undergo such a check, and provide any necessary authorization forms.

15. Reasons for renting

Include a section where you explain why you’re seeking this particular apartment and what drew you to it.

16. Additional documentation

Depending on the landlord’s requirements, you may need to provide additional documentation, such as a rental application form, proof of identity (e.g., driver’s license), or other documents specific to the property.

Drafting your rental resume

Here’s what should be included in each section of your renal resume:

Section 1: Personal information

The first section of your rental resume should include your personal information, such as your full name, contact information, and date of birth. You should also include information about any pets you have, as some landlords have pet policies that restrict certain types or breeds of animals.

Section 2: Financial information

In the second section of your rental resume, you should provide information about your financial background. This includes your current employment status, monthly income, and credit score. Landlords want to ensure that their tenants can afford to pay rent and are financially responsible, so providing this information can help put their minds at ease.

Section 3: Rental history

The third section of your rental resume should detail your rental history. This includes information about your previous rental properties, such as the address, length of tenancy, and contact information for your previous landlords. It’s important to provide accurate and honest information, as landlords may conduct background checks and verify the information you provide.

Section 4: References

The final section of your rental resume should include references. These can be personal or professional references, and should include contact information for each reference. Make sure to ask for permission before including someone as a reference, and choose individuals who can speak positively about your character and rental history.

How to draft a standout rental resume

Here are some additional steps for creating a rental resume that makes you stand out from the competition.

Your rental resume should be formatted in a professional manner, with clear headings and bullet points to make it easy to read.

Use your rental resume to highlight your strengths as a tenant, such as your responsible financial history or excellent rental references.

Keep your rental resume concise and to the point. Landlords are busy and don’t have time to read through lengthy documents.

Tailor your rental resume for each property you apply to, highlighting information that is most relevant to the specific landlord or property. Include a cover letter: Consider including a cover letter with your rental resume, introducing yourself and explaining why you would be an ideal tenant for the property.

Rental resume template

Need a little help writing your own resume? A renter’s resume can be the defining aspect of an application, so create your own unique resume to yourself apart from the rest. Here’s a template to get you started.

[Name] [Current address] [Phone number] [Email address]

[Objective: Provide a few sentences that express your interest and explain why you want to move into this particular apartment.]

Example: I’m leaving my current apartment because I want to live within walking distance of my work. My current apartment is a 30-minute drive away, and my lease is expiring at the end of the month. My next apartment will be a long-term commitment, as I don’t plan on leaving the area or switching jobs.

[Background: Provide a little insight into who you are and why you’d make an ideal tenant.]

Example: I was born and raised in Cleveland, Ohio, and I have lived and worked in Columbus, Ohio for the last 4 years. I am a registered nurse at Nationwide Children’s Hospital where I have worked for 3 years. I worked at Nationwide Children’s Hospital as an administrator before being hired as an RN. I enjoy hiking and going on long bike rides. I don’t have any pets and don’t plan on getting any in the near future. I have never been evicted and have no criminal history.

[Rental history: Include your past apartments and provide landlord/property manager name and phone number, if possible.]

The Woods at Granville 4167 Granville Village St. Granville, OH November 2019 – Present Contact: Kathy Porter, Property Manager (604) 521-1899 Rent: $750/month Reason for moving: would like to be closer to work

[Rental References: You can include a longer-form reference letter with your resume if available, but include basic contact information for references here.]

Rasheed Townsend (604) 576-1989 [email protected]

Rasheed has been my next-door neighbor for the past year. I will also provide a more in-depth reference letter from Rasheed. 

Frequently asked questions

A rental resume can help you stand out from other applicants and increase your chances of getting approved for a rental property. It provides landlords with the information they need to evaluate you as a potential tenant.

Your rental resume should be formatted in a professional manner, with clear headings and bullet points to make it easy to read. Keep it concise and to the point, and use a format that is easy to scan quickly.

To make your rental resume stand out, highlight your strengths as a tenant and tailor your resume for each property you apply to. Use a professional format, and consider including a cover letter to introduce yourself and explain why you would be an ideal tenant for the property.

If you don’t have a rental history, you can still provide information about your personal and financial background, as well as references that can vouch for your character and responsibility. You may also want to consider offering to pay a larger security deposit or providing additional information that can help put landlords at ease.

Final thoughts

Creating a rental resume is an important step in the rental application process. By providing accurate and comprehensive information about your personal and financial background, rental history, and references, you can increase your chances of standing out to landlords and securing the rental property of your dreams. Remember to use a professional format, highlight your strengths, and customize your rental resume for each property you apply to. With these tips, you’ll be well on your way to creating a standout rental resume that gets you noticed by landlords.

Have your rental resume on hand and ready to go so that once you find your dream apartment, you can submit it before the competition. Search thousands of apartments on Zumper and get ready for your next place.

Julie is an avid sports enthusiast, beer drinker, city runner, and non-fiction reader. She's been a renter for 10 years, and has learned a thing or two in the process.

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Tenant Screening Tip: The Rental Application Cover Letter

by TVS | Feb 12, 2018 | Rental Forms

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The rental application is a fundamental tool for landlords when it comes to finding the right tenants. But an application is only as good as the information contained in it. One way to obtain the best information — and weed out bad tenants — is for the landlord to attach a cover letter that explains the significance of the rental application.

Here are some tips for drafting the rental application cover letter:

cover letter for rental application

Many property managers use a form letter or instruction sheet as a transmittal for the rental application. While this format looks official and sets a firm tone, using one of these forms is not always the most effective strategy.

Instruction sheets often are generic, with multiple check-off boxes. Not only is this confusing for the applicant, but it’s impersonal, which can discourage complete answers. Also, these forms can be intimidating. For instance, if the first line of the form is a list of all the personal documents the tenant must hand over, along with a demand for money, the applicant may become defensive. That resistance only encourages omissions and sketchy answers on the application, and turns off the best rental applicants. A letter format allows for a more personal, welcoming introduction, like:

“Thank you for your interest in the rental property located at 123 Main St. This is our rental application. Before you get started, let me explain how our process works.”

That makes the landlord’s subsequent demands more palatable — and less like a slap in the face.

The most important point to make in the cover letter is that the application is a legal document, and failure to provide complete and honest answers will be considered fraud. That can lead to the application being rejected, and may be a crime. Explain that the tenant will be asked to verify with a signature that the information is true and complete, and that each item will be verified. Warn the applicant that even if the application is approved, if it is based on false or misleading information, the tenancy may be terminated. This information should be one of the first things the applicant reads in the cover letter, and the applicant should read it before beginning to complete the application.

Explain that each adult occupant must complete a separate application based solely on that individual’s information.

Let applicants know they will be asked to consent to a tenant background check which will include a credit check, eviction and criminal histories, and confirmation of references. If the landlord cannot get in touch with the references, applicants must facilitate the reference process or the application may be denied. This will discourage applicants who were planning to bluff their way into the property by listing references who they know are unavailable.

Provide contact information and encourage the applicant to get in touch with any questions regarding the leasing process. Be approachable. Open communication will encourage truthful answers and sets the stage for a successful landlord-tenant relationship.

This post is provided by Tenant Verification Service, Inc. , helping landlords reduce the risks of renting with fraud prevention tools that include Tenant Screening , Tenant Background Checks , (U.S. and Canada), as well as Criminal Background Checks , and Eviction Reports (U.S. only).

Click Here to Receive Landlord Credit Reports .

Disclaimer: The information provided in this post is not intended to be construed as legal advice, nor should it be considered a substitute for obtaining individual legal counsel or consulting your local, state, federal or provincial tenancy laws.

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How to write a great cover letter for a rental application

cover letter for rental application

Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

A cover letter for tenants is just like cover letters for job applications. Yes! That's why it sounds so familiar. The goal of a cover letter is to present the tenant in the best light to the landlord. The cover letter summarises all of the crucial facts and details in the application, demonstrating why someone would be a good tenant.

When writing a cover letter, there are several factors, but the best one might be sufficiently answering the all-important question house owners ask, ""Why is this property right for you?"". Essentially, they want to see good reasons why the tenant thinks the property is a right fit for them. After all, it's a lot more than a casual decision.

What should a cover letter include?

There are a variety of metrics or boxes required to tick when writing a winning cover letter.

A cover letter should be addressed to the person in charge of the tenancy and include the following information:

Data about the applicant

Some information about their hobbies and lifestyle

Working background and other personal information

Tenants should also describe why they're moving and think they'd enjoy the property. Make sure to include the property's exact address.

You also need to show you understand your obligations as a tenant and why you believe you would make an excellent fit for the landlord's home - adding photographs can build a personal connection between the property manager and the intending tenant. Putting a face to the profile helps make the information real.

Michelle Wilde, the principal of Stella Property in Queensland, an experienced professional in the business, states that applicants must demonstrate that the prospective tenant can pay on time, be responsible, and care for the property. ""If a renter has had a problem or disagreement with a former property manager, it is the biggest red flag"".

Why is this property right for you?

On many application forms, tenants are asked to respond to a basic question: ""Why is this property appropriate for you?""

The key is to get personal about your answer. An answer genuinely enveloping how you feel about the property would resonate better with the property manager than an answer that sounds robotic and cliche. Also, remember not to get carried away; the letter should remain as formal as possible.

Furthermore, this question is a method for candidates to talk frankly and honestly about why they desire the property. It is a one-shot chance to pitch to the property manager, so it's important to convey your feelings as accurately and convincingly as possible.

Trish Mewett, a Jim's Real Estate franchisee, advised potential renters to talk passionately about how the home fits into their lives. ""Speak from the heart, but don't go overboard to the point where it seems implausible, since this may put managing agents off your application.""

Example of a cover letter for a rental

Here's an example of a good cover letter.

—------------------------------------------------------------------------------------------------------

(Applicant current address)

(City, postcode)

(Phone number)

(Agent name)

(Agent address)

Subject; Application cover letter for (address of property)

Dear (name of property manager or landlord)

My name is (applicant name), and I would like to formally apply for the rental property at (address) as advertised at (URL).

I previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Before that, from (start date) to (end date), I lived at (address). Both properties were rented, and I have included my previous landlords as references in my attached application.

I work (full-time/part-time) and earn (amount) weekly, so I am more than able to cover the (amount) weekly rent. I have been employed for (time period) and consider my employment status as secure, and myself to be financially buoyant.

I crave the opportunity to bring more ease into my life, so I'm particularly interested in this property because of the nearby amenities, proximity to public transport and easy commute to my workplace.

I am quiet, reserved and respectful of others' privacy and have always had good relationships with my previous landlords, who are very happy and readily available to speak to that.

My reserved demeanour doesn't stand in my way of being a great neighbour, and although I enjoy socialising every now and then, I like my home to be a peaceful place.

I have included the rental application and all relevant identification documents along with my cover letter.

I'm looking for a stable tenancy and hope you will consider my application favourably. If you have any concerns or questions, please do not hesitate to contact me.

(Applicant signature)

(Applicant name, typed)

(Applicant phone number)

(Applicant email address)

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cover letter for rental application

Cover letter for rental application

Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy .

[Your Name] 

[Current Address] 

[Landlord/Real Estate Agent’s Name] 

Dear [Landlord/Real Estate Agent’s Name], 

I am interested in renting your property at [Address]. 

I am currently living at [state where you are currently living] and I am looking for [type of house or apartment you need and are looking for]. 

I would really like to rent this property because [Indicate why you are interested in the property and why you want to live there, e.g. It is in a great location with a friendly local community].

I am a responsible renter. [State who you are as a tenant or renter, focussing on qualities that would make you someone they would like to rent to, e.g. I am responsible, mature, considerate, clean, respectful]. 

If you would like to discuss my application further please do not hesitate to call me at [your phone number] or send me an email at [your email address]

Thank you so much for considering my rental application. I am looking forward to hearing from you. 

Sincerely, 

[Signature] 

[Your Name]

[Your phone number]

[Your email address]

RELATED RESOURCES

  • Factsheet 01: Residential Tenancies Act
  • Factsheet 02: Starting a tenancy
  • Factsheet 03: Bond
  • Factsheet 18: Transfer and sub-letting
  • Koori Tenants Factsheet 1: When you start renting

Sample letters

  • Repairs before tenancy
  • Rental history letter
  • Character reference

Other resources

  • Complaints to Fair Trading
  • Easy Read factsheets
  • Emergency accommodation info
  • Financial assistance for renters
  • International students resources
  • New Renters Kit
  • Rent Converter
  • Renting with pets in NSW
  • Share Housing Survival Guide
  • Tips: Negotiating with the landlord
  • Tips: Take photos when moving in or out
  • Useful links – housing organisations, legal services, government
  • Starting a tenancy

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AI Powered Rental Cover Letter 🦾

Stand out from the crowd with an AI-Powered Cover Letter

It's 2024 and the Australian rental market is a mess. Prices are sky-high, and affordable housing options are scarce

As a result, people are desperate to secure a place to live and are willing to go to great lengths to do so

rental lines 1

With an AI-Powered Rental Reference, renters can quickly and easily generate cover letters that are tailored to their specific needs and situations, giving them a better chance of securing a rental

This revolutionary technology uses advanced AI to help renters create personalized, high-quality cover letters that will make them stand out from the competition

What our friends are saying

Property details, housemate details.

Basic Information used to form the basis of the cover letter

Additional Comments

Rental Application Cover Letter

Select how many people are being included in this rental application.

________ ________ Phone: ________ Email: ________

________ ________ ________ RE: Rental Application - ________

Dear ________ , I am writing to submit my rental application for the above property.

I previously lived at ________ and paid ________ . Prior to that, I lived at ________ and paid ________ .

I currently work full time at ________ .

I earn ________ . I have been employed for ________ and consider my employment to be secure.

I want a stable tenancy and am interested in this property for the following reasons:

I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet(s): ________ .

I would also like to inform you of the following:

I have attached the following documents to this letter, to help you review my application:

  • Rental Application Form
  • Written references
  • Copies of identification documents
  • A copy of my credit check

55522 225 225 82288525822 22 52288852822 525 282582 82 82 8222582 82 5 852 2528852 52225822 2552525.

5825 5225558,

HOW TO CUSTOMISE THE TEMPLATE

Answer the question, then click on "Next".

The document is written according to your responses - clauses are added or removed, paragraphs are customised, words are changed, etc.

At the end, you will immediately receive the document in Word and PDF formats. You can then open the Word document to modify it and reuse it however you wish.

3.6 RESOURCE: Cover Letter Template

Consider including a cover letter as part of your rental application, even though most landlords will not expect one. This template will help you write a cover letter that will hopefully increase your chances of being chosen as the successful applicant.

cover letter template

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The Renter Cover Letter Toolkit

April 7, 2022

A man sitting in a chair writing a list

The affordable rental housing crisis in Ontario has forced many people to compete for the few places they can afford. Renters shouldn’t be forced into such situations, but many wonder how to make their rental application stand out. One way to do this is by including a renter cover letter with your application.

Before writing your renter cover letter, it’s important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

To help avoid discriminatory outcomes, the Canadian Centre for Housing Rights (CCHR) has developed this toolkit, including two cover letter templates, to help you put your best foot forward, while avoiding some of the pitfalls that can impact your rental application.

  • What a renter cover letter is and why it can help.
  • Types of information landlords are allowed to request from prospective tenants .
  • Types of information that could lead to a discriminatory outcome.
  • What to do if you are asked discriminatory questions.
  • Types of information that you may want to include or exclude from your letter.
  • Two renter cover letter templates

1. What a renter cover letter is and why it can help

A renter cover letter is a way to introduce yourself to a landlord, and to tell them what makes you the tenant they should consider.

Our sample letters outline the types of information that landlords often request from prospective tenants, as well as some helpful information that you may want to provide to help your application stand out:

Contact information

  • Your rental objective
  • Information about yourself

Rental history and references

Credit history

Proof of income

Unfortunately, there are very few affordable rental homes in Ontario for those living on lower incomes. Many renters are forced to compete with one another for the few places they can afford. Renters should not be forced into such situations, and the long-term solution is for our governments to solve the housing crisis and provide more deeply affordable housing options.

In addition to a lack of affordable housing, discrimination in housing is also unfortunately still present in Ontario. Sometimes, landlords’ or property managers’ prejudices can lead them to deny an apartment to a household inappropriately.

It is important to note that a cover letter will not change discriminatory behaviours or systemic discrimination. Ending discrimination on a systemic level requires cultural shifts in attitudes and better legal protections.

In the meantime, as we work to bring about systemic change, CCHR has designed this renter cover letter toolkit to help you put your best foot forward, while potentially avoiding some of the pitfalls that can impact your application to rent. You should consider our templates as rough guides which should be personalized with the information you are comfortable providing.

2. Types of information that landlords are allowed to request from prospective tenants

The Human Rights Code prohibits discrimination on many grounds, and it also provides rules on what a landlord is allowed to ask a renter about, with the aim of reducing discrimination.

The Code makes it illegal for landlords and property managers to discriminate against renters on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and the receipt of public assistance. It is unlawful to discriminate against people in these groups even when they are applying for a place to rent.

In CCHR’s 2009 report, Sorry, it’s Rented , we found that discrimination in housing was widespread, affecting 14% to 34% of renters looking for a home to rent. Our study also found that where renters are members of more than one minority group, they face greater discrimination.

At the same time, the Code protects tenants by stating that, according to law, landlords are only allowed to ask potential renters for :

  • credit references
  • rental history information
  • credit checks

A credit reference is often a credit check but could also be a letter from a lender or acquaintance who can speak to a tenant’s credibility. Landlords are also allowed to ask about income information – but only after asking about the first three pieces of information. Income information can include information about the amount, source and steadiness of a potential tenant’s income .

3. Types of information that could lead to a discriminatory outcome

Sometimes, even the information that landlords are explicitly allowed to request can be used in a discriminatory way. For example:

  • Credit checks can have a discriminatory effect on recent immigrants or young people, who won’t have a significant Canadian credit history.
  • The income source can reveal that someone receives public assistance.
  • The income amount can lead to landlords applying rent to income ratios; however, rent to income ratios have been found to be discriminatory against large numbers of disadvantaged people, in part because these ratios do not take into account all the various resources that renters may have at their disposal.

So, while landlords may use this information in deciding who to rent to, they must take care to not apply the information in a way that tends to systematically exclude particular groups. This can be especially true in places with a shortage of housing options, where landlords can choose who to rent to within a large pool of applicants.

4. What to do if you are asked discriminatory questions

A landlord is not permitted to use information about a protected characteristic (like gender, disability, sexuality, race or whether an applicant receives public assistance) to deny someone a place to rent. They also should not ask questions that give them information about those traits. If a landlord does ask a question that suggests they may illegally discriminate, you can use several potential responses.

  • Point out the discriminatory conduct and decline to answer . If you are asked a question dealing with any of the grounds of discrimination you can highlight to the landlord that the question seems irrelevant or discriminatory and that you would prefer not to answer that question.
  • Answer the question . It is an option to simply answer the question.
  • Evade and deflect – change the topic . If you are asked whether you receive social assistance, you might say something like, “My income is very steady, I am great at budgeting and have never missed a rent payment. What are the available methods to pay rent?”

Since landlords should not ask discriminatory questions, some advocates say those landlords are not owed a truthful answer. The decision of whether to be deceitful during the tenancy application process is a matter of individual conscience; however, there are risks to lying during a tenancy application and CERA does not condone being deceitful. Tenants thinking about being dishonest during a tenancy application should get legal advice about the risks of doing so.

In any of the above situations, it is prudent to take notes about the questions that you are asked so that you have evidence if you later want to complain about discriminatory conduct.

5. Types of information you may want to include or exclude from your letter

Since it is difficult to find an affordable place to live, renters should consider what type of housing search will work best for them. A renter who provides only the basic information that landlords are allowed to request under the Human Rights Code may be protected against discrimination, but they may have a harder time convincing non-discriminatory landlords to rent to them. In these instances, you may want to opt to provide more information, but this may lead to rejection of your application for discriminatory reasons, which is often hard to prove. Deciding what information to share is a very personal decision.

To account for this, we have produced two cover letter templates that can be adapted for many situations.

The following are key types of information that we have included in our templates.

Make sure to include your own email address and phone number, and any other contact information you are comfortable sharing.

Rental objective

This should be a brief 2-3 sentence statement about your goals in looking for a new rental. Talk about what you’re looking for, what your long-term goals are and why you are a good fit to live in this rental unit.

This section is where you can introduce yourself. You can talk about your background and why you are moving, and if you have any pets or roommates. Try to include flattering information that makes you stand out, like being someone who is quiet, tidy and responsible. You may also include any accessibility accommodations you may need; however, this information could be used in a discriminatory way, and so you may choose to leave out this information.

Include details about your rental history, including address, relevant dates, rent, and reasons for moving. Make sure you include your current / previous landlord’s contact information unless you do not want your new landlord contacting them. Include the names and contact information of 2-3 positive references. Former landlord references are best, but if those are not available, consider asking trusted employers, teachers or co-workers. You may also consider attaching a separate sheet with your rental history. Such a sheet may look like this:

My rental history:

Landlords are allowed to ask for credit references and credit checks. You can order your credit report and score for free from one of Canada’s two credit reporting agencies. Credit references can include letters from business partners, or others who have made loans to you, or any other information that shows the landlord that you will pay your rent and other costs regularly. If you get a credit report, you can include it with your resume.

Once landlords have asked for rental and credit references, they are also allowed to ask for income information. The Human Rights Tribunal has held that landlords can ask for information like the amount, source and steadiness of a potential tenant’s income . Including this information in your renter’s cover letter allows you to frame that information in a way that works best for you. At a minimum, you should provide the current income your household receives, anything beyond that is your choice to disclose. You can also provide proof of income or make it available upon request. Proof of income could include pay slips/stubs, or an employment letter; but it can also include three months of bank statements. Sensitive information like the account number or your expenses can be blacked out by for instance photocopying a version that you have crossed out with a permanent marker.

In your conclusion you can summarize your objective again: that you are a tenant looking for a good apartment and are best suited to live in this home.

6. Two Renter Cover Letter Templates

We have produced two cover letter templates that can be adapted for many situations. Check out our two templates and pick the one that is right for you:

Detailed template

This template includes lots of information that a landlord may request or be concerned with.

Basic template

This template includes the minimum information that landlords are allowed to request under the Human Rights Code.

Get the latest updates about the right to housing in Canada

cover letter for rental application

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COMMENTS

  1. Rental Cover Letter: Sample Letter to Rent an Apartment

    While it's not required to include a rental cover letter with your rental application, it's an extra step you can take to show the landlord that you're serious about wanting to rent from them and provide additional context about who you are and why you'd be a stellar tenant. Criteria landlords look for

  2. Sample Letter: Renter Cover Letter

    4 Minute Read Share Looking to rent in a tight, competitive market or even a specific apartment community? A renter cover letter may not be required, but it could set you apart from the other potential candidates, increasing the odds that you'll be the one signing that coveted lease.

  3. Rental Cover Letter: Sample Letter to Rent a House

    Rental application cover letters are not required, but they can be an effective "extra step" that demonstrates that you're serious about renting the property in question. Also, writing a letter to a landlord to rent the property can highlight exactly why you would be an ideal tenant. Criteria Landlords Look For

  4. How to write a cover letter for a rental application

    A cover letter is a summary of your key information and data in the rental application, showing why you are a good tenant. Learn what to include, how to format it and see an example of a cover letter for a rental property.

  5. Rental application cover letter Tips to standout

    A cover letter is a crucial aspect of your rental application process, as it gives you the opportunity to make a positive first impression on the property manager or landlord, also known as the lessor. It showcases your personality, work history, and lifestyle. A cover letter can greatly impact the decision on whether you are given the tenancy.

  6. How to Write a Cover Letter For a Rental Application

    Renting How to Write a Cover Letter For a Rental Application January 20, 2023 Key takeaways: Highlight the responsibilities you have that show you are a dependable adult. Give specific reasons why you like the apartment eg. workplace accessibility, close to family etc. Attach all the necessary documentation in an orderly format.

  7. Rental application cover letter & 7 tips to help stand out

    Learn what to write on a rental application and how to present yourself so you can stand apart from the crowd. Find out how to write a cover letter for rental applications, what to include, and how to follow up after the inspection. See examples of rental application cover letters and get tips for a successful rental application.

  8. How to Make Your Rental Application Stand Out

    Here's a detailed breakdown of what to do to ensure you're the one signing on the dotted line and hanging a "Home Sweet Home" sign on the wall. Before you complete the application One of the biggest mistakes you can make when it comes to your application is being unprepared.

  9. 6 cover letter tips for a winning rental application

    Tie it all together. If you think anything in your application may not make sense to someone reading it or put you in a negative light, mention it in your cover letter. For example, if you don't have proof of income because you have just started at your new job, say it in your cover letter, don't let them make up their own mind. ‍.

  10. How to Create the Perfect Rental Resume (template)

    Creating a renter's resume can help you stand out and demonstrate your reliability to potential landlords or property managers. Here are some items to include on your renter's resume when applying for an apartment: 1. Contact information. Provide your full name, phone number, email address, and current mailing address. 2.

  11. Rental Application Cover Letter

    Rental Application Cover Letter Last revision 02/10/2023 Formats Word and PDF Size 1 page 5 - 2 votes Fill out the template This Rental Application Cover Letter can be used by one or more tenants that are applying to rent a residential property such as a house or apartment.

  12. PDF Sample Renter Cover Letter Template

    Sample Renter Cover Letter Template (Your name) (Address) (City, State ZIP Code) (Date) (Landlord or property manager name) (Address) (City, State ZIP Code) Re: (Your name) Renter Cover Letter for (Address or property name) Dear (Landlord name),

  13. Tenant Screening Tip: The Rental Application Cover Letter

    One way to obtain the best information — and weed out bad tenants — is for the landlord to attach a cover letter that explains the significance of the rental application. Here are some tips for drafting the rental application cover letter:

  14. Free Rental Applications Online

    Whether you're providing a paper or online application, a basic rental application form might include: 1. Personal information. Have the applicant provide enough information so you can properly run background and credit checks and contact them. Common identification factors include: Name. Phone number. Email address.

  15. Property Manager Cover Letter Cover Letter Sample

    Dear [Mr./Mrs./Ms.] [Hiring Manager's Surname], I am writing to submit my application for the property manager position advertised on [Website Name]. With over 15 years of experience in property management, a BA in Real Estate, and the necessary federal and California state certifications, I'm confident that I would be an excellent fit for ...

  16. How to write a cover letter for a rental application

    My name is (applicant name) and along with (applicant name), we would like to formally apply for the rental property at (address) as advertised at (URL). We previously lived at (address) for (amount of time) and paid (amount of weekly) rent. Prior to that, from (start date) to (end date), we lived at (address).

  17. How to write a great cover letter for a rental application

    Homes.com.au 25 March 2022 How to write a great cover letter for a rental application Emma McLaren Renting a great apartment in Australia can be challenging. And this makes the competition for available spaces a lot tighter. An essential part of the application process undertaken by prospective tenants is writing a great cover letter.

  18. Cover letter for rental application

    Cover letters are not required in rental applications. However, it can be helpful to write a letter to the landlord introducing yourself and anyone else who will be living at the property. Note what you like about the property and why you would be a good choice as a tenant. See also Factsheet 2: Starting a tenancy. Download text version

  19. AI Powered Rental Cover Letter

    Pictures showing a 100 person line in Sydney's Eastern Suburbs . With an AI-Powered Rental Reference, renters can quickly and easily generate cover letters that are tailored to their specific needs and situations, giving them a better chance of securing a rental. This revolutionary technology uses advanced AI to help renters create personalized ...

  20. Rental Application Cover Letter

    I am a great tenant and have always taken good care of my rental properties. I have never received a late rent notice or eviction notice. I have the following pet (s): ________. I would also like to inform you of the following: ________. I have attached the following documents to this letter, to help you review my application: Rental ...

  21. Cover Letter Template for Rental Applications in BC

    3.6 RESOURCE: Cover Letter Template. Consider including a cover letter as part of your rental application, even though most landlords will not expect one. This template will help you write a cover letter that will hopefully increase your chances of being chosen as the successful applicant.

  22. The Renter Cover Letter Toolkit

    One way to do this is by including a renter cover letter with your application. Before writing your renter cover letter, it's important to understand how some information that you provide could be used to discriminate against you, potentially leading to a rejection of your rental application.

  23. Property Manager Cover Letter Example and Template for 2024

    Get interview-ready with tips from Indeed. Prepare for interviews with practice questions and tips. Mark Circle. (771) 555-0199. [email protected]. May 10, 2023. Dear hiring manager, I'm excited to apply for the Property Manager position at Pearl Rental Property.

  24. GetGIS

    92 likes, 4 comments - getgisorg on February 8, 2024: "Comment SWEDEN! Are you ready to start a new chapter of your life in Sweden? ..."