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7 Rejection Letter Samples to Send to Unsuccessful Applicants

10 min read · Updated on December 08, 2023

Ken Chase

Simplify the rejection notification process with these sample rejection letters

Whenever you hire a new employee, it almost always means that you selected them over other applicants. Obviously, the courteous thing to do is to let each of them know that you've decided not to offer them employment. But how should you notify them that they've been passed over for the position? For many companies, the answer is simple: send them a clear and professional rejection letter that confirms your decision. Unfortunately, writing those letters is not always the easiest thing to do.

In this post, we'll explain why rejection letters are important and offer some tips to help you craft your own rejection letter templates. We'll then provide seven sample employment rejection letters that you can customize to fit your company's needs.

Why send out a job rejection letter?

Obviously, sending out rejection letters to applicants does take up precious time, but there are good reasons why companies do this. First, a polite rejection notice is considered good etiquette, since it lets the candidate know that the job has been filled. That confirmation shows that you respect their time enough to help them avoid wasting it on a job that's no longer available. It also helps to avoid any candidate confusion by helping them to understand why they weren't selected for hire.

Companies that develop a habit of sending out formal rejection letters can also help themselves, by promoting their own commitment to respectful professionalism. This can leave a positive impact on the rejected candidate, as well as anyone else they might talk to about their job search experience.

Why use template rejection letters?

Template rejection letters can be a great way to save time and ensure a consistent approach to your communication with unsuccessful candidates. They can help you to provide uniform answers to explain why a candidate was rejected, as well as advice that you think may help the candidate as they continue their job search. Well-constructed rejection letters that offer helpful feedback to candidates can help to soften their disappointment, while providing useful information that can benefit their careers.

How to write your own employer rejection letters

So, how do you write a positive and helpful employment rejection letter? The following tips can help you to determine what to include in your template letters, and the best tone and method for addressing rejection in the clearest and most concise manner possible.

Don't delay the rejection. Once you've decided to move forward with a specific candidate, notify rejected applicants as soon as possible. Remember that they may also be pursuing other open positions, so you're doing them a favor by letting them know that your company's job has been filled.

You can send the rejection via email rather than by regular mail service. While a mailed letter might seem more formal, most candidates will appreciate receiving the news as soon as possible – and email is always quicker.

Keep your rejection letters short. No candidate wants to read through a lengthy explanation about why they didn't measure up to expectations. At the same time, though, your letter should include enough detail to ensure that you explain the decision.

Try to be as positive as possible. The rejection will be disappointing for the candidate, so there's no need to pile on with negative feedback or other criticism.

As a rule, keep your letter limited to no more than three short paragraphs. The first one can simply thank them for their interest and let them know that you've decided not to hire them. 

The second paragraph can include some positive affirmation, by focusing on anything that impressed you during their interview, and perhaps cite a reason why they've been rejected. If you might consider them for a different job in the future, tell them that too. 

Finally, your third paragraph should simply thank them again and wish them well in their efforts to land the right job in the future.

Seven rejection letter samples

Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs.

1.     Generic rejection letter template

Dear Mr / Ms [Applicant's name],

Thank you for submitting your application and resume for our [title of the position they applied for] position. We deeply appreciate you taking the time to reach out to us. However, after reviewing your application, we have decided not to move forward with your application.

As you probably know, we received a tremendous amount of interest in this position, so this was an extremely difficult decision for our hiring team. Unfortunately, we concluded that your impressive array of skills and achievements were not what we were looking for at this time.

We want to thank you again for your interest in working with us and wish you the best of success in your future career endeavors.

[Your name and company name]

2.     Application rejection letter template

Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us. Unfortunately, our review of the many applications and resumes we received in response to our job posting has moved us to select another candidate for the role.

We do want to commend you for your impressive skill set and accomplishments, and hope that you will consider a different role with us at some future point in time. We will keep your resume on file and may reach out to you if we have another opening for a job that better aligns with your unique talents.

Again, thank you for getting in touch with us and providing us with your resume and application. We wish you luck and much success in your job search efforts.

Warmest regards,

3.     Screening stage rejection letter template

Thank you for your resume and application submission and for participating in our initial screening process. Unfortunately, our screening suggests that you may not be the best fit for this position or our company at this time. As a result, we have decided to decline moving forward with our interview process.

We should note that your skills, experience, and other qualifications are very close to what we need for this position. However, our screening results found that [provide reason for rejection, such as failed background check, failed drug test, etc.]. Those results led us to focus on other candidates to fill this position.

Again, we applaud your credentials and wish you nothing but the best in your job search efforts. Thanks for reaching out to us and good luck throughout your career.

Best regards,

4.     Early-stage interview rejection letter template

We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position. I speak for everyone on the team when I say that we were really impressed with your overall performance and believe that you have a lot to offer to any company that hires you. Regrettably, however, we have decided to decline moving forward in our interview process.

While your interview was solid and compelling, and your resume qualifications are close to what we were looking for, we have decided to hire another candidate whose skills more closely align with our needs for this position. Make no mistake, though – this was a difficult decision.

Since we were so impressed with your candidacy, we will keep your resume on file and contact you if any other opportunities arise in the future. Until then, we wish you the best of luck in all your endeavors and hope for your continued career success.

5.     Final stage interview rejection letter template

Thank you so much for your time and attention throughout our application and interview process. We appreciate the patience you extended to everyone on our team during all [number of interviews] of your meetings with us. Unfortunately, after reviewing the results of our assessments of every candidate for the position, we have decided not to offer you the role.

Everyone on our team agrees that your skills and experience are beyond question, so this decision is in no way a reflection on your qualifications. Our decision was based solely on an evaluation of every candidate's experience and how well we believe they might fit with the specific needs of that open position. Regrettably, that decision process led us to another candidate.

We would appreciate it if you would allow us to contact you if or when another position opens, that we believe might be a better fit for your core competencies. Again, we want to thank you for your commitment to the process and extend our best wishes for your future success.

With our best regards,

6.     Post-phone call rejection letter template

Dear Mr /Ms [Applicant's name],

This letter is to follow up on our recent phone call with you confirming that we will not be hiring you for the position of [name of position the applicant applied for]. I wanted to personally contact you and let you know how much we all appreciated having the opportunity to get to know you throughout our interview process.

Though you have already been notified of our decision in that brief call, I still want to take a few moments to say how impressed we were with your qualifications and interview skills. We all recognize the potential value our company could enjoy if you were a member of our team.

Thank you again for your interest in our company. We wish you luck in your career journey.

7.     Rejection letter template advising candidate to reapply in the future

Thank you so much for interviewing for our position as a [job title]. Your qualifications are impressive, which made our hiring decision extremely difficult. However, the team here have decided to offer the job to another candidate.

Still, we want to let you know that we recognize your talents and are confident that you would do well in a different role within our organisation, if you focused on developing [cite a skill that the candidate needs to enhance]. With those added skills , we would be eager to consider you for a different role in our company.

Thanks again for your dedication and interest in joining our firm. Good luck to you in your job search!

Simplify your efforts to follow-up with rejected candidates

It's never easy to craft a letter letting job candidates know that they've been rejected. Still, it's something that every company should do, so it's important to streamline the process as much as possible. By using some variation of these rejection letter templates, and customizing them to fit your unique needs, sending out these notifications can be quicker and easier than ever before.

Looking to avoid a job rejection letter by bolstering your resume? Get a free resume review from our experts today!

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Never the Right Word

6 Polite Emails to Reject Unsuccessful Job Candidates

Business and Career Discussions , Email and Letter Templates

Rejecting candidates is part and parcel of the recruitment process. While it’s courteous to let all applicants know whether or not they have got the job, or whether or not they have even been invited for an interview, this doesn’t always happen. Most hiring managers don’t always let applicants know about their progress in the recruitment process. Some employers only contact candidates who are successful at interview, while others notify applicants who haven’t been invited for an interview.

However, it’s always a good idea to send rejection emails to candidates who have not been successful at interview. Not only does it speak volumes about your company and its culture, but it also helps you create a healthy talent pipeline and improve your employer branding. Here are six sample templates that show you how to tell a job applicant that they have been turned down.

Illustrations courtesy of Shutterstock .

Email Template 1 | “We Liked You, but Not This Time..”

Dear [Insert Name], Thank you for taking the time to attend the interview for the [Job title]. Our team appreciates your interest in the role and in our organization. Unfortunately, on this occasion, your application was not successful, and we have appointed an applicant who we believe more closely matches the skills required for the job position. We really appreciate you taking the time to attend the interview and hope that you will apply for other job openings at our organisation in the future. Best regards, Signature Hiring Manager.

This sample letter politely notifies the applicant that they have been rejected and explains that another applicant whose skills were a better fit. Always encourage the rejected applicant to apply for other openings, if you think this is appropriate.

Email Template 4 | “Come Back to Us When You’ve Built Up More Experience”

Dear [Applicant Name], I’d like to thank you for your interest in the [Job title] at [Company name] and for the time you’ve invested in the interview process. Unfortunately, we’ve decided to move forward with another applicant. While your qualifications are impressive, we needed an applicant with more hands-on experience. Should you wish to apply for similar roles in the future, when you have built up more direct experience, we would be very happy to offer you another interview. On behalf of [Company name], I would like to thank you for your application and to wish you well in your future endeavours. Sincerely, [Your Name] [Your Job Title]

This is one of the politest rejection templates in this post. The hiring manager acknowledges that the applicant’s qualifications are great but still has to reject their application. The manager goes ahead and provides a genuine explanation for the decision. Additionally, he/she is willing to consider the applicant for future job opportunities at the company.

This article was originally published on https://www.nevertherightword.com . If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com .

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Email Template 5 | “Unfortunately Your Credentials Don’t Fulfill What We’re Looking For”

Dear [Insert Name], I am writing to let you know that your recent application for the position of [Insert Job Title] at [Insert Company Name] was not successful. We interviewed a large number of applicants for the position, and several of those candidates had the experience that directly related to the role. Whilst your credentials and experience are impressive, they do not closely correlate with the requirements for this particular role. Thank you for taking the time to meet our interview team. We will, of course, keep your CV on file for future job openings that may be of interest to you. Kind Regards, [Your Name]

The hiring manager in this letter provides a clear explanation as to why the company didn’t hire the applicant. This helps rejected applicants understand the company’s needs and the type of applicants that best fulfill those needs.

Email Template 6 | “You’re More Suited to Another Vacancy We Have”

Dear [Insert Name], Thank you for your recent application for the role of [Insert Job Title] at [Insert Company Name]. Whilst your application was not successful, the interviewing team was very impressed by you and felt that you might be more suited to another role that is currently available within the company. I have attached job description for the [Insert job title] role, for your consideration. If you’d like to arrange an interview for this role, please contact our HR team on [Insert telephone number]. I look forward to hearing from you and wish you well with your future endeavours. Kind Regards, [Your Name] [Your Job Title]

Like most templates in this post, the HR manager is polite and starts by thanking the applicant for their interest in the company and applying for the job. Although the letter doesn’t provide insight into why the current application was unsuccessful, it acknowledges the applicant’s accomplishments and invites them to apply again for a more suitable role.

unsuccessful candidate letter

These six templates provide an insight into how to tell a job applicant that they have been turned down. You can just copy and paste them or use them as a starting point to develop your own letters or emails. Just make sure that the message is brief and clear about the rejection.

At Never the Right Word, our aim is to give you practical examples of how to handle life’s difficult conversations. If you have an awkward situation that you’d like example templates for, request a topic here .    

If you’re interested in further reading, we’ve also included links to our trusted resources and related posts below. To find out more  about NTRW  and our  recommended tools , you can do that  here .   

Lastly, if you found this content helpful or want to share your own examples, let us know in the comments. We’d also be delighted if you shared this article and joined us on social media too!

Article by Never the Right Word

Scripts & Templates for Life’s Uncomfortable Conversations. Learn more about NTRW here. NTRW is supported by adverts and affiliate marketing links. For more info, please see our Earnings Disclosure .

This site does not constitute legal, mental, or medical health advice, please consult a competent licensed professional. If you have questions please Contact Us .

unsuccessful candidate letter

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Hi there! I’m Amy , and I’m the person behind Never the Right Word. I’m a designer-by-day who’s fascinated by human psychology; you’ll find me learning about what makes others tick through all types of media and good old-fashioned conversation. Learn more about me here.

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How to Write Professional Yet Kind Rejection Letters [4 Templates]

Caroline Forsey

Published: April 28, 2022

It's never easy notifying someone that they didn’t get the job.

hiring manager uses rejection letter template to notify candidate

This often leads to generic emails, or worse, complete silence – that’s where a rejection letter template can come in handy.

While it’s never fun to do it, there are kind yet professional ways to reject an applicant that preserve your employer brand .

→ Click here to download our free guide to hiring and training a team of  all-stars [Free Ebook].

How to Write a Rejection Letter

You might not think twice about a rejection letter once you send it. But the truth is, your rejection letter is a reflection of your company. If it’s poorly written, that leaves a negative impression of your company that could easily spread to other candidates.

This is why writing a thoughtful rejection letter is key. It allows you to maintain a good relationship with the applicant, even if they were not a good fit for a particular role. Who knows, you may want to circle back to them if another position opens up.

When that comes up, you want a candidate to be excited about the prospect of working with you – and how you communicate plays a pivotal role in this.

It's critical you remain positive with your language and focus on language from the job description itself.

In addition, keep in mind that a rejection letter is a fantastic opportunity for the candidate to receive positive feedback and learn how to do better in the future. Consider how you can include specific and valuable feedback.

A rejection letter can be broken down into three sections:

Paragraph One

Your first paragraph should be completely personalized and include the applicant’s name and the position for which they applied. Next, thank the candidate for their interest in your company and for taking the time to interview.

Finally, it's critical you tell the candidate within the first paragraph you've decided to move forward with another candidate.

You can let them down kindly by including a compliment in the rejection, such as "While your qualifications are quite impressive …"

Paragraph Two (Optional)

The second paragraph is where the personalization really comes in. What you write will depend on your experience with the candidate and how far into the process they got.

For instance, if you’re rejecting a candidate after the first round, you can keep this section brief and jump to paragraph three. However, for a candidate who reached the final round, you’ll likely want to give more context to the reason for the rejection.

The candidate took time to prepare for your interview process, so if you were impressed by them during the interview, it could make a huge difference to let them know.

Simply include one strength of theirs you remembered from the interview process, like "Our team was particularly impressed with your writing skills."

To truly add value, you'll also want to include constructive feedback to help your candidate identify areas of improvement. Take detailed notes during the interview (or ask the hiring manager to do so) and when you reject your applicant, provide one or two areas of improvement.

Focus on one aspect of the job description you feel the candidate didn't quite match.

Say the role required expertise in data analytics, but the applicant wasn’t strong in this area. You might say, "At this time, we're looking for candidates with a deeper understanding of data analytics…"

If you were impressed by the candidate and genuinely feel they’d be a good fit for your company down the road, leave the door open by telling them you'll put them into your contact database and reconsider them in the future.

Additionally, if it was a difficult decision, tell your candidate – it can help soften the blow.

Paragraph Three

Conclude by wishing the candidate luck in their job search, and thanking the applicant again for considering your company.

Standard Rejection Letter

Dear [Name],

Thank you for interviewing for [position] on [date of interview] and taking the time to learn about our company. After careful consideration, we have selected another candidate for the position.

We do hope you’ll keep us in mind when we advertise roles in the future and encourage you to apply again.

We wish you the best of luck in your job search and thank you for your interest in our company.

Feedback Rejection Letter

Thank you for interviewing for [position] on [date of interview]. It was a very tough decision but we have selected another candidate for the position.

Our team was particularly impressed with your [skills], but we felt you lacked experience in [skill/experience]. We'd recommend [taking a course/obtaining a certificate/gaining project experience] to improve.

We would like to stay in touch with you for future opportunities that might be a good fit. Please let us know if you're interested in remaining in our talent pool.

Thanks again for taking the time to apply and come in to meet the team. We wish you the best of luck in your job search and thank you for your interest in our company.

Redirection Rejection Letter

Thank you for interviewing for [position] on [date of interview]. After careful consideration, we have decided to move forward with another candidate.

Our team was particularly impressed with your [skills], but we felt you lacked experience in [skill]. However, we believe your skillset would align better with [position] and would love to consider you for it.

Please let us know if you would be interested in discussing it further.

We’d like to thank you again for your time and wish you the best in your future endeavors.

Short Rejection Letter

We thank you for your interest in the company and we wish you the best of luck in your job search.

Notifying a candidate that they have been rejected is never easy. By writing a thoughtful letter fit for the situation, you leave the door open for future collaboration and leave a positive impression of your company.

Editor's Note: This post was originally published in Oct. 2018 and has been updated for comprehensiveness.

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Rejection Letter Samples for Unsuccessful Applicants

Sending a Rejection Letter Makes a Good Impression on Applicants

Theresa Chiechi © The Balance

  • Hiring Best Practices
  • Job Search Resources
  • Employment Law
  • Employee Motivation
  • Employee Management
  • Management Careers
  • Management & Leadership
  • Employee Benefits
  • Rejection Letter Sample #1 for Applications

Applicant Sample Rejection Letter #2

  • More Related to the Rejection Sample

Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

Many employers skip sending a rejection letter to unsuccessful job applicants who they haven't invited to come in for an interview. Employers rationalize that they have never had any contact with the applicant so no response to the application is necessary. You could not be more wrong. As long as an applicant hears nothing, he or she feels as if their application is still under consideration, or worse, lost in the ether.

This is unkind and unfeeling and your applicants deserve better. At least, consider sending a customized form letter that lets the applicant know that you received the application. The second goal of a rejection letter is to let the candidate know they will not be invited to your organization for an interview. This is kind and professional.

Sending a letter is a courtesy and can emphasize your position as an employer of choice . Your reputation, built one candidate at a time, is critical to your ongoing ability to attract the best and most skilled talent to your firm. Don't make a lasting bad impression when your opportunity to shine is so easy.

Your rejection letter should be straight-forward and officially notify an applicant of their status. The following samples should serve as your guide when you write your own applicant rejection letters.

Rejection Letter Sample #1 for Unsuccessful Applications

This is a rejection letter example for unsuccessful applications. Download the rejection letter template (compatible with Google Docs and Word Online) or see below for more examples. It is a template that you can use in the future when you need to reject job applicants.

Rejection Letter Sample for Unsuccessful Applications (Text Version)

September 1, 2018

Thomas Rodriguez 123 Main Street Anytown, CA 1234

Dear Thomas,

We appreciate that you took the time to apply for the position of (name of position) with our company. We received applications from many people. After reviewing your submitted application materials, we have decided that we will not offer you an interview.

We appreciate that you are interested in our company. Please do apply again in the future should you see a job posting for which you qualify. Again, thank you for applying. We wish you all the best.

Bill Lee (Human Resources Staff Signature)

Bill Lee (Human Resources Staff Name)

This second sample applicant rejection letter is not so much a template as you saw in the first sample. Rather it is a fully written sample that reinforces the appropriate contents for an applicant rejection letter. Download the sample rejection letter (compatible with Google Docs and Word Online).

Sample Rejection Letter #2

Ellen Johnson

8888 Munger Ln.

Santa Fe, NM 87501

Dear Ms. Johnson,

The Norton Company wanted to let you know that we received your application for our position as Director of Marketing. Thank you for taking the time to send your resume and cover letter as we know how time-consuming this effort is.

After reviewing all of our applications, you were not selected to come in for an interview. Please don't take this as notice that we are not interested in your qualifications. We reacted favorably to your application materials and encourage you to apply for another role within our company when an appropriate role becomes available.

We wish you all of the best in your current job search and trust that you will find a position that will suit your needs.

Avram Prudhomme

Manager of Human Resources

Email Address

Smartphone Number

More Related to the Rejection Letter Samples

Remember that the rejection letter is your last opportunity to build a relationship with the applicant. A rejection letter following this format should cause the applicant to think favorably of your company.

Hopefully, the second applicant rejection letter sample will reinforce the positive approach that is essential in an application rejection letter.

Your reputation as an employer is affected by this applicant's opinion and the opinions of the people who hear this applicant's opinion.

Don't ever believe that sending a rejection letter is unimportant for your reputation as a potential employer for desirable employees.

Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and ​ employment laws  and regulations vary from state to state and country to country. Please seek legal assistance , or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas, and assistance.

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  • Job Rejection Letter Samples

8 Tips for Writing a Compassionate Rejection Letter + samples

Juste Semetaite

We know that writing a rejection letter can be stressful. That’s because while nobody likes being rejected, sending rejection letters to applicants that don’t make the final cut is an inevitable part of the hiring process.

Since rejection letters impact the candidate experience , employer branding , and long-term talent acquisition strategy , they’re pretty important. So, how do you craft a rejection in a way that’s considerate and doesn’t twist the knife any further?

Luckily, writing a rejection email is more about following a good recipe than whipping out creative writing skills .

In this article, we’ll cover:

What is a rejection letter?

  • How to write a good rejection email
  • Rejection letter samples you can use

So here’s how to write a rejection letter that feels more like building a relationship than burning a bridge.

unsuccessful candidate letter

What is a rejection letter?  

A rejection letter is a formal notification from an employer to a job candidate that they will not be progressing to the next stages of the selection process, usually in the form of an email.

The importance of the rejection letter 

While rejecting applicants or sending rejection letters is probably not your favorite part of your role (at least, we hope not!), they are important for a few reasons:

  • Building relationships in your talent pool: A well-written rejection can demonstrate that you appreciate the candidate’s time and effort. And this can go a long way in building a relationship with them (and other potential candidates they chat with). Plus, it makes it more viable to retain their details in the  talent pool  for future endeavors.
  • Improving your candidate experience and employer brand : A thoughtful rejection letter can also boost your employer brand. How? Applicants want to feel that your company appreciates their efforts, even if they didn’t get the job position. Then they’ll be more likely to recommend your company to other candidates (or re-apply at a later stage). If you can get the letter to them in good time, too, then you’re also supporting a good candidate experience.

unsuccessful candidate letter

  • Give and receive feedback on your interview process: Provide applicants with valuable feedback on why they were unsuccessful for a particular role, and offer job-seeking advice on how they can improve. Plus, creating this gesture makes it easier to solicit feedback on the interview process from them.
Overall, rejection letters don’t need to mean the end of the relationship with that applicant (like a bad breakup!). A sincere rejection can even be an opportunity to build a relationship.

But how do you create meaningful rejection letters when you have a looming pile of candidates to communicate with? Rejection letter templates are one tool that can help.

So let’s see how to craft a clear rejection letter.

How to write a great rejection letter (+ rejection letter templates)

We know it can be difficult to treat each candidate as an individual — and a fellow human — after your 100th or 1000th letter! So, here are a few tips (and rejection letter samples)to help personalize, automate, and reduce the stress of the process.

Top tips to enlarge those brains

Tip! Keep the subject line short and simple, and try one of these popular formats:

  • Your application with [company name]
  • [Job title] – Your application
  • Interview feedback for [candidate name]

1. Get straight to the point

Your candidate is already expecting an email from you about their application for the position. So, get straight to the point in the first paragraph. Don’t make them read five paragraphs before you get to the crux of the email. And, when you do get to the point, it’s important to communicate in a compassionate way.

Dear [Candidate],

We appreciate your interest in [company name] and the [position] role. After careful consideration, we’ve decided not to take your application through to the next stage.

Though we were impressed with your [Skills/Experience], we have selected another candidate who better matches the skills and experience we are looking for with this position.

Thank you for the time and effort you’ve put into your application. We wish you success in your job search.

Sincerely, [Your Name]

2. Give them feedback

Many companies don’t provide feedback to unsuccessful applicants to prevent possible litigation. However, even a little (positive) feedback can go a long way.

Positive feedback goes a long way towards creating a positive candidate experience even if you ultimately decided to reject a candidate.

For those who want to go the extra mile, inform the applicant why they weren’t a good fit for the particular position or job description . Most applicants will appreciate the positive feedback so they know what areas of their knowledge, education qualifications, or experience to work on.

Thank you for your taking the time to apply for the [job title] role at [company]. Your application was unfortunately unsuccessful.

While we’ve decided to move forward with another candidate, it was not an easy decision. Your [x] years’ experience in [industry/department] and particular skills in [job function] are definitely impressive. But for this role, it is also crucial that the candidate has in-depth knowledge of [area of specialty/software tool].

With that in mind, we’d hate to lose touch with you, as there may be a future role that matches all the great things you have to offer. May we retain your details in our database?

In the meantime, we wish you all the best in your job search and success on your career journey.

Bonus tip: Avoid Criticism

Avoid being critical with your candidate feedback, as this will probably create a negative impression, a bad candidate experience, and ultimately harm your employer brand.

While the above rejection letter template is a good example of positive, constructive feedback , here’s an example of what a critical tone looks like:

Your poor communication skills and lack of relevant scenario examples during the interview were major red flags for us. It is essential for a [Position] to be able to effectively communicate and provide examples of their experience and skills.

3. Write different rejection letters for each stage in the hiring process

You wouldn’t break up with someone you’ve dated for two months the same way as a partner of five years. The same applies here. There should be a different rejection letter template for every stage of the hiring funnel.

Tip : The further along the candidate is in the process, the more personalized and detailed the letter should be.

The level of detail in the core message should increase depending on how far the candidate has made it in the process, such as after the initial phone screen or pre-employment skills assessment , after a manager interview, and after a homework assignment .

Let’s take a look at some more rejection letter samples:

After a screening skills test

Thank you for your taking the time to apply for the [position] role at [company]. Your application was unfortunately unsuccessful.

We wish you luck with your job search.

unsuccessful candidate letter

Post phone screen or interview

Thank you, [candidate name], for taking the time to meet with [manager name] and share more information about your [job title] skills and experience. Unfortunately, we will not be taking your application to the next round.

While we appreciate your efforts, we have decided to move forward with another candidate that has more experience in [skill/software] for this position.

We wish you the best of luck with your job search.

After a homework assignment

Great job with your homework assignment , [candidate name]. We can see that your [role/task] skills are really well-honed. You know your stuff!

And while you do have what it takes for this type of position, we have chosen to go with another candidate. It was not an easy decision, but we felt they were a better fit due to their particular proficiency in [skill] and their [another point tied to the job spec]. Unfortunately, your application will not be taken further.

However, we’d hate to lose touch with you, as there may be a future position that matches your fantastic skill set. May we retain your details in our database?

In the meantime, we wish you all the best in your job search and success on your career journey. Feel free to reach out if you have any further questions.

4. Let the candidate know that more positions will open in the future

A candidate may have been unsuccessful with a specific role, but if they’re really good, you want to keep their personal details for future opportunities.

This part of the email could be something along these lines:

We appreciate your time and efforts and see your skills shining through. So we’d hate to lose touch with you. May we retain your details in our database for future opportunities that match your skill set?

5. Wish them good luck

Always include this part. It’s just good manners (and the candidate will definitely notice if it’s not there ), and an essential part of the candidate experience for any potential employer.

Forbes says it like it is:

Job applicants who do not receive a job offer are 80% more likely to apply again if they already had a positive impression of the hiring organization. Forbes | Source

6. Send it as soon as possible

If you’re sending a rejection letter, send it as soon as possible. This way, you’re saving time and respecting everyones’ efforts in the process. Candidates want to know asap whether they’ve got the position or not, so they can move on with their job search.

According to research :

  • 44% of candidates get feedback from the employer within a few weeks of applying
  • while 37% of candidates get it within one week
  • and just 4% of candidates get it the same day

Since the average recruitment process often takes way longer than human resources or job-seekers would like, speeding up your response time can give you a BIG advantage over the competition in terms of candidate experience.

Tip : Skills assessments can help employers automate the screening process and provide instant feedback to candidates!

unsuccessful candidate letter

7. Personalize your letter

After spending an hour or more on a job application, candidates want to know their efforts and time are valued. You can do that by personalizing your communication to unsuccessful applicants. At a minimum, include their name and the job title they applied for. And the further down the hiring process they get, the more personalized the letter.

unsuccessful candidate letter

8. Thank the candidate

At the very beginning, make sure to thank the applicant for applying at your company. After all, they’re spending their valuable time and energy applying for your job opening and trying to make a good impression in an interview.

Frequently Asked Questions about Applicant Rejection Emails

If that didn’t answer all your niggling questions about how to write a rejection email, we should have it covered in this Q&A.

A rejection letter is a communication, usually an email, informing an applicant that their job application has not been successful.

Should I write a rejection letter to every candidate?

Yes. Automate this process as much as possible using a rejection email template. Early-stage candidates can receive a less detailed email, while shortlisted candidates who attended an interview deserve more feedback and personalization (and well wishes for future career endeavors).

How to close a rejection email?

Here are a few ways to end the email.

  • “Thank you for applying to join the [company] team. We appreciate the time and effort you’ve invested in the application process.”
  • “Though we get that this may be disappointing news, we hope you continue your job search and wish you good luck in your career path.”
  • “While we will not be moving forward with your application for [position], we hope you continue to apply for other positions. Thanks for all the time and energy you’ve put into your application, and we wish you the best going forward with your career.”
  • “Thank you for your application. While we will be moving forward with other candidates, we wish you good luck in your job search.”

What are some of the most important things to keep in mind while drafting a rejection letter to a job applicant?

  • Include their name and the job title
  • Get to the point quickly
  • Don’t criticize the applicant
  • Use different templates for the different hiring stages
  • Ask permission to keep them in your talent database for future positions
  • Stay clear of fake feedback — better nothing than made-up or copy-and-paste reasons
  • Ask for feedback on your recruitment process, especially for post-interview rejection

Should we send a rejection email to internal candidates?

Yes, but an internal candidate rejection will be a bit different than one for external candidates in these ways:

  • Provide a more detailed explanation of the decision: they’re more familiar with the company’s needs, processes, and necessary qualifications.
  • Share detailed, open feedback: if they want to grow in the company, open feedback and detailing their next steps will help them better plan any internal mobility moves and general career growth.
  • Strike the right tone: you need to be professional but bear in mind that you already have a relationship with the person.

How can a bad rejection email backfire on the employer?

A badly written rejection email can affect your company negatively in ways such as:

  • Creating a bad rep as a company
  • Possible legal consequences if the content is viewed as discriminatory or inappropriate
  • Damage the relationship between the candidate and the employer
  • Negative impact on current employee morale if they learn about the situation

The last word on rejection letters

Remember, however well-crafted, a rejection letter is still a rejection. And nobody likes to be rejected.

Take these helpful tips to heart so you can communicate to unsuccessful applicants in a way that is caring and practical. That way, you’ll be building better relationships, growing your candidate pool , and maintaining a positive employer brand for your company.

And don’t forget that you can automate the time-consuming parts of talent acquisition with skills assessments , so your team has more time to communicate from human to human.

Skills tests can save time for your team (and show an applicant's real skills better than a resume).

Try Toggl Hire’s all-in-one skills assessment platform today!

Juste Semetaite

Juste loves investigating through writing. A copywriter by trade, she spent the last ten years in startups, telling stories and building marketing teams. She works at Toggl Hire and writes about how businesses can recruit really great people.

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7 Rejection Letter Samples to Send Unfit Applicants

Marsha Hebert, professional resume writer

When it comes to the hiring process, rejection letters play a significant role in maintaining a positive candidate experience. Addressing unsuccessful applicants with tact and respect reflects well on your company's professionalism and helps build a favorable reputation for your brand. Crafting well-written and thoughtful rejection letters can help you attract potential employees in the future. 

In this article, we will provide seven rejection letter samples to send to applicants deemed unfit for the job. These templates will assist you in delivering clear, concise, and courteous messages to unsuccessful candidates while maintaining a professional yet approachable tone.

How do you write a rejection letter politely?

Before we dig into those samples, there are a few things you should know about crafting a rejection letter. The first thing to remember is you’re sending a document that has the potential to ruin someone’s day, so remember the human factor. You want the rejection letter to be professional, but embracing empathy is important, also. 

Here are some additional tips for crafting your rejection letter:

Be direct and clear about the outcome. You can even provide a bit of an explanation for the decision so that the candidate knows what they need to work on to improve their skills or qualifications. 

Offer encouragement . Dr. Barbara Fredrickson, a positivity researcher, suggests a 3-to-1 positivity ratio – for every negative, include 3 positives. Rejection doesn’t have to be cold and detached, nor does it have to be overtly negative. 

Personalize your template. When you personalize the letter to address the candidate by name and mention specific details about their application or interview, you add some authenticity to their whole experience. 

Sample 1: A polite nudge for future opportunities

Dear [Applicant's Name],

We want to extend our appreciation for your interest in the [Job Title] role at [Company Name]. Your application showed your dedication, and we value the effort you put into the process.

While your qualifications and experience are commendable, we have chosen to move forward with another candidate who possesses skills that more closely align with our current requirements.

However, we genuinely recognize your potential and would like to encourage you to interview for future openings that might be a better fit for your qualifications. We invite you to keep an eye on our job postings and apply again when the right opportunity arises.

Once again, thank you for your interest in joining our team. We wish you the best of luck in your job search and hope to connect with you in the future.

[Your Name] [Your Job Title]

Sample 2: Rejection for an unqualified candidate

Thank you for considering [Company Name] for the [Job Title] position. We appreciate your interest in joining our team.

After a careful review of your application, we are sorry to say that we have chosen another candidate whose qualifications are more closely aligned with the requirements for this role.

While your application showcased [mention one or two positive aspects from their application], we believe that the specific skills needed for this position differ from what you currently offer.

Please feel free to explore other opportunities that might be a better match for your skills and expertise.

Thank you once again for your application. We wish you the best in your job search and future endeavors.

Sample 3: Appreciation for a positive experience

We extend our gratitude for considering [Company Name] as a potential employer for the [Job Title] position. Your interest is genuinely appreciated.

Upon reviewing your application, we acknowledge your impressive credentials and qualifications. However, it is evident that the culture and values that shape [Company Name] may not align with your professional aspirations.

We believe that a harmonious relationship between our team members and our company culture is vital to both personal growth and collective success. In this instance, we regret that we are unable to proceed further with your application.

We sincerely encourage you to continue your journey in pursuit of opportunities where your skills and ambitions will seamlessly integrate with the organization's ethos. Your dedication to crafting a meaningful career path is admirable, and we have no doubt that you will find the perfect match.

Thank you for your interest in [Your Company Name]. We wish you the best in your endeavors, both professionally and personally.

Warm regards,

Sample 4: Gratitude and encouragement for growth

We sincerely appreciate your interest in the position of [Job Title] at [Your Company Name]. Your application showcased your dedication and enthusiasm for joining our team.

Although we were impressed with your skills and qualifications, we have chosen to move forward with a candidate who more closely aligns with the specific requirements for this role.

We want to encourage you to continue developing your talents and experience, as we believe you have the potential to excel in your professional journey. Please consider applying for future openings, as we would be delighted to consider your candidacy again.

Thank you once again for your interest in [Your Company Name]. We wish you all the best in your career endeavors.

Sample 5: Recognition due to late application

Thank you for expressing interest in the [Job Title] position at [Company Name]. We appreciate your proactive approach to joining our team.

Regrettably, we have already progressed into the advanced stages of the selection process. Your application, while impressive in showcasing your skills and qualifications, was received after our deadline for evaluation.

Given the high level of interest in this position, we had to adhere to a strict timeline. As a result, we are unable to consider applications submitted beyond the specified cutoff date. We understand that timing can be a critical factor in job searches, and we regret any inconvenience this may cause. We encourage you to stay updated with our future openings and ensure that your application is submitted within the designated timeframe.

Thank you for considering [Company Name]. We wish you success in your job search and hope to have the opportunity to consider your application for future roles.

Best regards,

Sample 6: Post-interview rejection

We sincerely appreciate your time and effort throughout the interview process for the [Job Title] position at [Company Name]. Your enthusiasm for the role and your thoughtful responses were truly valued.

After we concluded our rounds of interviews, having spoken to more than 25 equally impressive candidates, we have chosen someone whose qualifications more closely align with the specific needs of the position. Please know that this decision does not diminish the impressive skills and experience you demonstrated during the interview. It was a pleasure to learn about your achievements and aspirations.

We genuinely appreciate your interest in becoming a part of the [Company Name] team. We encourage you to keep an eye on our future job postings and consider applying for positions that match your expertise.

Thank you once again for your time and interest. We wish you continued success in your career journey.

Warmest regards,

Sample 7: Appreciation and encouragement to stay connected

We extend our appreciation for your interest in expanding your role within [Company Name] by applying for the [Job Title] position. Your dedication to our organization and your desire to contribute further is commendable and appreciated.

After carefully reviewing all of the applications we've received, we made the decision to move forward with another candidate. Don't be discouraged, though. Your accomplishments and contributions are recognized and valued, the selection process was highly competitive, and another candidate's qualifications were more aligned with the specific requirements of the role.

Please understand that this outcome does not diminish the significant role you continue to play within our organization. Your ongoing commitment is integral to our success.

We encourage you to maintain your enthusiasm for growth and advancement within [Your Company Name]. Your skills and expertise will undoubtedly be sought after in future opportunities that align with your career goals.

Thank you for your ongoing dedication to our company. We look forward to your continued contributions and hope to have the opportunity to consider your application for future internal positions.

Avoid ghosting job seekers

It is easy to send out an offer letter to the candidate you choose for your role and let everyone else guess that they didn’t get the job. As a professional, you should avoid doing that. Rejection letters are more than just a courtesy, they bridge the gap between your company and candidates. You’ll likely need to fill new jobs in the future; therefore, you want your company to have the reputation of being transparent and respectful to attract future job seekers. Ghosting can have lasting negative effects on a candidate's morale and perception of your company. 

In the end, be professional yet approachable

Crafting rejection letters with a professional yet approachable tone is essential in the hiring process. Utilizing these seven sample rejection letter templates will enable you to communicate respectfully and courteously with candidates who are deemed unfit for the job. 

If you're receiving a lot of rejection letters or are being ghosted by companies, it may have something to do with your resume. Let ZipJob's resume writing service help you open doors to new job opportunities.

Recommended reading: 

How Long Does it Take to Hear Back From a Job Application in 2023?

Being Unemployed: How Long is Too Long?

5 Places to Get Feedback on Your Resume

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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unsuccessful candidate letter

Job rejection letter sample for unsuccessful candidates

A job rejection letter informs interviewed but unsuccessful job candidates of your decision. You may wish to customize this rejection letter sample template to fit your startup’s needs.

Choosing to hire is a significant business decision for any organization, and job interviews need to planned and conducted with care. A difficult element of this recruiting process is informing unsuccessful candidates.

unsuccessful candidate letter

Template: Job rejection letter

Use the following job rejection letter sample template to help you inform unsuccessful candidates of your decision. This communication must be sent out in a timely fashion after the interview as a late communication also impacts the candidate experience.

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unsuccessful candidate letter

For companies

Mar 23, 2021

How to write the perfect candidate rejection email

Learn how to craft a polite, personalized, and professional candidate rejection email that protects your reputation and strengthens your brand.

Blog writer

Lawrie Jones

Table of contents

Telling a prospective candidate that they've not got a job is one of the most challenging things anyone can do, but it's crucial that you do. Jobseekers have taken the time, effort and, in some cases, the expense to submit an application and attend an interview, so the least you can do is to tell them if they haven't got a job.

The best candidate rejection emails are personal and professional, providing just enough feedback to the job seeker. They find the right balance between being positive, informative and encouraging while still saying no.

Get it right, and you can improve the reputation of your business. Get it wrong, and a bad job rejection email can quickly spread across the world, damaging your reputation and credibility.

Do you send a lot of candidate rejection letters? Try Flowrite's smart email templates to write repetitive emails faster. Here's how it works:

What is a rejection email?

 A job rejection email response is a professional courtesy to job seekers who haven't been successful after submitting an application or attending an interview.

Once you've decided whom to interview or employ, it's essential that you let unsuccessful candidates know as soon as possible.

There are no real rules on job rejection emails, but you should definitely send one. Sadly, many organizations don't bother.

Job platform Workable found that  75% of job seekers never receive a reply  after sending an application. A further 60% never received any feedback after an interview.

Why do I need to know about job rejection emails?

The task of crafting a rejection letter is often delegated to staff who may not have been involved in the selection process. The key is to find the right tone between being encouraging and positive but honest and professional.

If you've never written an applicant rejection letter before, it can take some practice before you hit all the right notes. Even experienced recruiters may find rejection emails can be challenging to create.

Telling someone bad news is always tricky but writing rejection letters is particularly challenging. Jobseekers become  emotionally invested  in the recruitment process, and rejection can be hard to take.

From application to an appointment, the average recruitment process takes 27 days,  Glassdoor  found. If candidates have been invited to interview and have met prospective employers, a 'no' can be difficult to take. When rejected, jobseekers will  experience a range of emotions , including disappointment, anger, and frustration.

A missing or poorly written letter could harm the self-concept of the recipient and future intentions of potential recruits,"  researchers found.  Simply put, a bad rejection letter could do lasting damage to someone's mental health.

In  another study , academics found that applicants rejected without receiving correspondence were more likely to believe that the organization failed to fulfill its obligations. Those who didn't receive a personalized rejection letter had what the researchers describe as "more negative intentions" toward the organization. ‍

A well-written rejection letter can achieve three things: ‍

  • Deliver essential news promptly.
  • Provide emotional closure for the job seeker.
  • Protect the reputation and improve their perception of your organization.

A rejection letter before interview or a post-job interview rejection email can be as short or long as you wish, but it needs to contain some specifics that we'll cover next.

What makes an excellent candidate rejection email?

We've written before on  professional email etiquette , but a rejection letter for job vacancies is slightly different. Our research has identified that there are four core parts of any successful rejection email.

  • Thank the applicant
  • Give the bad news
  • Explain the reasons
  • End positively

Let's look at these in more detail.

1. Thank the applicant

Jobseekers have put time and effort to apply and craft a resume . They're enthusiastic, excited, and have invested emotionally in the process. Applying for a job is hard , and rejection is even harder. Hence, it's essential to recognize that by thanking them for their effort .

2. Give the bad news

Rejection letters are about bad news, so be clear and upfront. If it's a no, then say so.

Your response must be definitive and leave the applicant under no illusion that they have a chance. A clean break is the fairest approach.

3. Explain the reasons

It's vital that you explain why the person didn't get a job.

You can enter into as much detail here as you wish. In some cases, it may be as simple as stating there were more suitable candidates, or you may want to provide lengthy and detailed feedback. See our examples below for some inspiration.

Even brief feedback is better than no feedback. If you struggle with finding time or the right words for writing feedback, check out Flowrite's smart feedback email template , that uses AI to write your feedback emails for you.

4. End positively

Finishing your email on a positive note is essential. You haven't given this person a job, but there's a role out there for them.

Thank the applicant, recognize their strengths, and encourage them to apply again. If you're prepared to follow through, then offer to give the applicant feedback.

How to reject a candidate via email

You've read our framework for constructing the perfect email, but you may wonder how that translates into a rejection email? Let's take a look at some of the crucial tips for writing an application rejection letter.

1. Use the person's name

It may be tempting to send out a group email to all interviewees but don't. Always address the person by name. They will appreciate it.

We prefer using the first name as it sounds much more personal. You can learn more about  how to start a professional email  in our in-depth blog.

2. Thank them for applying

Every application and interview represent hours of effort on behalf of a jobseeker, so a thank you isn't just welcome; it's a necessity.

unsuccessful candidate letter

3. Start with the bad news (and don't apologize for picking the best candidate)

Tell people straight away that they have been unsuccessful. Don't leave it to the end of the email to give the bad news. Jobseekers will read and re-read your email, so be clear, not vague.

For example: ‍

  • On this occasion, we've decided not to take your application further.
  • I'm writing to let you know that you've not been selected for an interview.
  • Unfortunately, we won't be proceeding with your application at this time.

You may want to say sorry but don't . The decisions you take are what's best for your business, and there's no need to apologize.

4. Be personal

Spending a little time reflecting on a candidate's experience can make the jobseeker feel your decision is considered and fair. A rejection with no explanation can lead to confusion, frustration, and upset.

5. If you offer to provide feedback, make sure you really mean it

So many organizations offer to provide feedback but don't (for many reasons). If you aren't prepared to provide feedback, then don't offer to do so.

6. Encourage them to apply again

The door is never shut to great candidates, so encourage them to apply again. Include details of how they can search for new opportunities.

You can suggest job seekers connect with you on social media platforms such as LinkedIn to learn about new opportunities. ‍

7. End professionally

We've written a detailed blog on the best practices for ending professional emails .

8. Proofread all emails

There's nothing worse than a poorly written rejection email, so be sure to check it before sending it.

How long should my rejection letter be?

There is no right or wrong answer, but following a professional email format is advised. The first thing is that you write a job rejection letter, as so many businesses and organizations don't even take this step.

A good guide is that the longer someone has been involved in the job selection process, the more detailed a candidate rejection letter should be. In most cases, three or four paragraphs is enough.

Subject line for the rejection email

It's best to keep things simple, clear, and professional. We recommend that you list the job title in the subject line. As an example, you could use the following.

Rejection email template

You should personalize your rejection emails for each role and each organization, but here are some basic examples you can follow.

Example 1: Basic candidate rejection email

This is a pretty standard rejection letter that is tailored for the person. It's professional, to the point, and clear.

Example 2: Formal rejection letter

If you are writing on behalf of someone else, keep it brief and formal. Here's an example.

Example 3: Detailed rejection email

If you're prepared to provide detailed feedback, it can be highly beneficial for the job seeker. This template is a suitable sample rejection letter after the interview. It's modeled on the rejection email used by Apple.

Example 4: Personal job rejection email

If you run a business yourself and want to do something slightly different (while following our basic principles), then why not?

Are you still struggling to write that candidate rejection email? Flowrite turns sequences of words into ready-to-send email that's both personal and professional. ‍

Supercharge your communication with Flowrite

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Rejection Letter Examples For After an Interview

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When Employers Notify Applicants

  • What's Included in a Rejection Letter
  • Examples of Job Rejection Letters
  • Rejection Letter Example
  • Rejection Email Example
  • What to Do if You Don’t Hear Back

Julie Bang / The Balance 

Are you a job seeker wondering if you will be notified if a company opts not to hire you after they have interviewed you to evaluate your candidacy? Or are you a  hiring manager  who needs to let a candidate know that they weren't hired?

Even though the appropriate protocol is to notify all the candidates that employers interview for a job, this, unfortunately, doesn’t always happen. Employers aren't required to notify applicants, even though it's courteous to inform candidates who haven't been selected to move forward in the hiring process.

Employers don’t always provide applicants with the courtesy of letting them know where they stand in the  hiring process , though some do provide status updates to candidates.

  • Some employers let every candidate know the status of their application.
  • Some companies notify applicants who haven’t been accepted for an interview, while others only contact candidates they wish to discuss the job with.
  • Some employers don’t even notify applicants who interview that they weren’t  selected for a second interview  or the job.
  • Other companies may send rejection letters to applicants who are not selected for a position after the interview process is complete.

You may not receive a letter directly after your interview, if the organization notifies applicants.

Many employers wait until they have hired someone for the job before notifying the other candidates.

That’s because they may want to give the applicant pool another look if their leading candidate rejects their job offer.

What is Included in a Rejection Letter Sent After a Job Interview

If you do receive a rejection letter, don’t expect it to include a reason why you weren’t offered a job. Employers are concerned about discrimination issues.

Reasons for rejecting an applicant could be construed as discriminatory if they are based on age, gender, national origin, religion, marital status, pregnancy, or disability.

It’s safer, from a legal perspective, for companies to write a simple rejection letter that thanks the interviewee for taking the time to meet with the hiring manager. If the company is interested in considering an applicant for other openings, the letter may state that as well.

Examples of Rejection Letters

If a company does send rejection letters, the following are examples of what you may receive if the organization has decided not to pursue your candidacy for a job.

Rejection Letter After a Job Interview Example

Carolyn Zho Human Resources Manager XQT Company 103 Main Street Jamestown, NY 11224

February 15, 2022

Reginald DeLoatch 10 Smythe Avenue, Unit 1A Buffalo, NY 11222

Dear Mr. Deloatch,

Thank you very much for taking the time to interview with us for the Customer Service position. We appreciate your interest in the company and the job.

I am writing to let you know that we have selected the candidate whom we believe most closely matches the job requirements of the position.

We do appreciate you taking the time to interview with us and encourage you to apply for other openings at the company in the future.

Again, thank you for your time.

Signature (hard copy letter)

Carolyn Zho

Rejection Letter After a Job Interview Email Example

Subject:  Marketing Associate Position

Dear Ms. Hagardon,

I appreciate you taking the time to meet with me to discuss the Marketing Associate position at ABC Company. Your time and interest in the position are much appreciated.

I would like to inform you that we have filled the position. However, we will keep your application on file for consideration if there is a future opening that may be a fit for you.

Again, thank you for meeting with me.

Best regards,

Samantha Hancock

What to Do if You Don’t Hear From an Employer

What is the best way to handle it, if you don’t hear back from an interviewer? It’s appropriate to  follow up on the status of your application , especially if you are juggling multiple job applications or offers or need to make an immediate decision on another job offer.

Following up  immediately after an interview with a thank-you email is a particularly effective strategy, since this allows you to remind the employer of your qualifications, answer any questions you feel were not fully addressed in the interview, and keep you “top of mind” as employers make their hiring decision.

It is also fine to contact the employer with a second email or phone call after two or three weeks, if you still have not heard from them.

Keep in mind that you may not receive a response. So, while you're waiting, be sure to continue to proactively job hunt.

Don't consider your job search complete until you've received—and accepted—a job offer.

SHRM. " What Should an Employer Tell a Candidate Who is Not Selected for the Position ?" Accessed Feb. 15, 2022.

U.S. Equal Employment Opportunity Commission. " Prohibited Employment Policies/Practices .” Accessed Feb. 15, 2022.

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Products overview, community overview, resources overview, rejection email template: how to follow up gracefully with candidates you don’t hire.

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Key Points:

  • Silver-medalist candidates may still have a future with your company –  candidate relationship management keeps rejected applicants engaged for future positions.
  • Application status notifications and interview feedback can give candidates a positive impression of your brand, even if they’re rejected.
  • Rejection emails don’t have to mean goodbye; instead, the application conversation for “silver medalist” candidates can be continued.

For every successful candidate, you hire to fill a position, at least a few candidates won’t make the cut. It’s a good idea to follow up with them to let them know they’re no longer considered for the position. Otherwise, these candidates may feel like they’re left in limbo and may develop a poor opinion of your organization over time. In fact, 56% of applicants who are screened out never receive a rejection email or letter.

Responding to unsuccessful job applicants via email, whether it’s a rejection to a resume submission or follow-up after an interview, is a significant part of the candidate relationship management process. Following up with a rejection email serves several purposes for you and your organization:

  • Letting candidates down gently improves your brand image.   Only 22% of companies communicate with candidates in a timely manner, according to Aptitude Research. Following up with an unsuccessful candidate quickly and professionally can help leave a positive impression of your employer brand.
  • Rejections are a chance to boost your talent pipeline. Sometimes, a candidate isn’t a great fit for the position they applied to but could benefit your company in another role. By staying engaged with candidates you know are interested in your company, you can increase your talent pipeline and fill positions quickly.
  • A follow-up rejection email enhances the candidate experience. The majority of candidates with a previous negative impression of an organization indicated they would not apply again in the future. Professional, personalized rejection letters help give unsuccessful candidates a better experience and help your company’s future growth plans.

So, what does a positive rejection letter to an unsuccessful candidate look like? Below, we dive into the importance of rejection letters at each stage, as well as a few tips and customizable recruitment email templates to help you provide a better candidate experience, protect your brand image, and grow your talent pipeline.

Why applicant rejection emails are so important

While any rejection letter carries an air of negativity, sending one to an applicant is a decent gesture. It lets them know not to get their hopes up for the role and keep going with their job search. Otherwise, they may continue to hold out hope for an interview that will never come – hope that may eventually turn to resentment towards your brand.

However, you have a chance to earn goodwill towards your organization when you let candidates know that you’ll keep them in mind for other roles that may be a better fit for them. According to a Workplace Trends study, 80% of job seekers say they wouldn’t consider future relevant job openings at a company that didn’t follow up about their application – yet they would be three and a half times more likely to re-apply to a company if they were notified of the rejection.

Beyond that, sending a rejection letter that reads like it was written by a real person, rather than just a form letter, can help soften the blow and let the candidate know you value the time they spent researching and applying to your organization.

Application rejection email template:

Hello [Candidate Name],

Thank you for expressing interest in [Company] and the [Job Title] position you applied for. While we were impressed with your qualifications, unfortunately, we’ve decided to move forward with other applicants whose skills and experience better meet our needs at this time.

We sincerely appreciate your interest in [Company] and hope that you’ll stay in touch. Please don’t hesitate to reach out if we have another open role that interests you.

To stay up to date on current job openings and ensure you’re included in our search for future great candidates, we encourage you to join our talent community and connect with us here: <Link to Talent 

Pipeline Nurture Page>.

Best wishes,

<Sender Name>

Here are some tips for writing a rejection email following a resume submission or application:

  • Do not send the email out immediately after you’ve decided to reject the candidate. It would help if you let enough time pass for the candidate to know you thoroughly reviewed their application.
  • Let the candidate know that they should feel free to apply for other positions they may find at your company.
  • Give the candidate a choice to opt into your candidate relationship management program to receive notifications about new, relevant job openings.

Interview rejection emails need a delicate touch

A rejection after an interview requires a delicate touch. Remember, the candidate took time to meet with you and spent time researching your organization. A connection was developed on some level, so a personalized rejection letter is a must when you decide to move on from a candidate.

All the same reasons for sending an application rejection email also apply here, but an interview rejection can also serve a few additional purposes. First, it allows you to give the candidate feedback on their interview; this is a critical component of the interview process that many candidates crave. They’re most likely applying for many jobs simultaneously and want as much feedback as they can get to make themselves desirable candidates. At the same time, you can continue your relationship with “silver medalist” candidates – those candidates that were very strong but were either missing a couple of key requirements or would be better suited to a different position. Instead of a “goodbye,” the rejection letter becomes a tool to keep the conversation going.

Phone or live interview rejection email template:

Thank you for taking the time to speak to me regarding our [Job Title] position. While I was impressed with your qualifications and experience, especially [information you learned in the interview], we’ve unfortunately decided to move forward with other applicants whose skills and experience better meet our needs at this time.

To stay up to date on current job openings and ensure you’re included in our search for future great candidates, we encourage you to join our talent community and connect with us here: <Link to Talent Pipeline Nurture Page>.

[Sender Name]

Who or how a candidate interviews doesn’t matter; treat rejections from phone interviews, in-person interviews, and live or pre-recorded video interviews with the same level of care. Here are some tips for writing a rejection email following a phone screen or other interview:

  • Make sure you customize the email and, if possible, mention something positive about the candidate that you learned from their phone or in-person interview.
  • Don’t use a tone that’s too stiff or formal – the email should feel personal and not like a form letter. After all, your goal is to keep good candidates open to applying again in the future by joining your talent pipeline.
  • Provide an opportunity for the candidate to opt into a candidate relationship management system (which manages your talent pipelines) to receive communications about job openings and networking events.

iCIMS Candidate Relationship Management software gives recruiters the tools to regularly communicate through email campaigns with prospective candidates and silver-medalist candidates who weren’t right for a specific role. Recruiters can then use reporting technology to track how they apply to jobs or register for networking events. You can also track important email metrics like open- and click-through rates to help improve the impact of future recruitment campaigns.

Ready to learn more about engaging silver medalist candidates and building diverse talent pools that help you source faster? Check out The definitive guide to building your talent pools .

The definitive guide to building your talent pipeline

Reviewed for accuracy on March 26, 2021, by Alex Oliver . 

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Mexican president defends revealing U.S. reporter’s phone number, saying law doesn’t apply to him

Mexican President Andres Manuel Obrador delivers a speech.

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Mexico’s president Friday defended his decision to disclose a U.S. reporter’s telephone number, saying a Mexican law that prohibits officials from releasing personal information doesn’t apply to him.

Press freedom groups said the president’s decision to make public the phone number of a New York Times reporter Thursday was an attempt to punish critical reporting, and exposed the reporter to potential danger.

Mexico’s law on the protection of personal data states that “the government will guarantee individuals’ privacy” and sets out pun-ishments for officials and others for “improperly using, taking, publishing, hiding, altering or destroying, fully or partially, personal data.”

President Andrés Manuel López Obrador said that “the political and moral authority of the president of Mexico is above that law,” adding that “no law can be above the sublime principle of liberty.” He also accused U.S. media of acting with “arrogance.”

He also downplayed the risks to journalists, saying it was “an old song that you [reporters] use to discredit our government,” and suggesting the New York Times reporter should just “change her telephone number.”

FILE - Mexican President Andres Manuel Obrador delivers a speech on economic figures, in Mexico City, April 12, 2022. (AP Photo/Marco Ugarte, File)

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Mexico president denies report of allegations that close associates took drug money

Andrés Manuel López Obrador denied allegations contained in U.S. media report about a U.S. inquiry into accusations close associates took drug money.

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Mexico is one of the deadliest places in the world for reporters outside of war zones. The Committee to Protect Journalists, or CPJ, has documented the killings of at least 55 journalists in Mexico since 2018, when López Obrador took office.

Jan-Albert Hootsen, the Mexico representative for the CPJ, noted that the publication of a reporter’s phone number in Mexico can be dangerous. “The vast majority of threats and harassment and intimidation that reporters in this country, both foreign and domestic, receive, are conveyed through messages on messaging apps to mobile phones,” Hootsen said.

The situation began Thursday when López Obrador denied allegations in a New York Times story about a U.S. investigation into claims that people close to him took money from drug traffickers shortly before his 2018 election and again after he was president.

The story cited unidentified U.S. officials familiar with the now-shelved inquiry and noted that a formal investigation was not opened, nor was it known how much of the informants’ allegations were independently confirmed.

As is common practice, the Times reporter had sent a letter to López Obrador’s spokesman asking for the president’s comment on the story before it was published, and included her telephone number as a means of contacting her, also common practice.

FILE - President Joe Biden meets with Mexican President Andres Manuel Lopez Obrador at the Asia-Pacific Economic Cooperative summit, Nov. 17, 2023, in San Francisco. (AP Photo/Evan Vucci, File)

Mexican president suggests U.S. talks on migration and drugs may suffer after drug money allegations

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At his daily news briefing that day, the president displayed the letter on a large screen and read it aloud, including her phone number.

In a statement posted on X , the New York Times wrote, “This is a troubling and unacceptable tactic from a world leader at a time when threats against journalists are on the rise.”

Mexico’s National Institute for Transparency and Information Access, the agency charged with upholding personal data laws, announced Thursday that it is launching an investigation into the president’s actions.

But it is unclear how much good that will do; López Obrador has frequently criticized the institute and has proposed abolishing it.

Leopoldo Maldonado of the press freedom group Article 19 said, “Obviously, he is doing it with the intention of inhibiting the work of journalists and trying to prevent the publication of issues of public interest concerning his administration and the people around him.”

“This is something the president has done before,” Maldonado noted.

FILE - Mexico's Secretary of Public Safety Genaro García Luna attends a news conference on the sidelines of an American Police Community meeting in Mexico City, Oct. 8, 2010. A key prosecution witness testified Monday, Feb. 13, 2023, that he delivered millions of dollars in payoffs destined for former Mexican public safety chief Luna, though the witness did not directly discuss what the money was allegedly buying: impunity for the infamous Sinaloa cartel. (AP Photo/Marco Ugarte, File)

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Genaro García Luna is the highest-ranking current or former Mexican official ever to be tried in the United States.

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In 2022, López Obrador published a chart showing the income of Carlos Loret de Mola, a journalist who had written stories critical of the president.

The president said he got such information — which Loret de Mola has said is incorrect — “from the people,” but later said he based the chart in part on tax receipts, which would have been available only to the party who wrote them or the government tax agency.

López Obrador regularly lashes out at the media, claiming they treat him unfairly and are part of a conservative conspiracy to undermine his administration. He has also expressed anger at what he claims is U.S. tolerance for such media reports. It is the second time in recent weeks that the foreign press published stories signaling that the U.S. has apparently looked into alleged contacts between López Obrador allies and drug cartels.

In late January, ProPublica, Deutsche Welle and InSight Crime published stories describing an earlier U.S. investigation into whether López Obrador campaign aides took money from drug traffickers in exchange for facilitating their operations during his unsuccessful bid for the presidency in 2006.

In that instance, López Obrador blamed the U.S. government and wondered aloud why he should continue discussing issues like immigration with a government that he said was trying to damage him.

On Thursday, U.S. National Security Council spokesman John F. Kirby said, “There is no investigation into President López Obrador.”

More to Read

FILE - A photo composite of people holding an image of their missing relative in Iguala, Mexico and surrounding towns, taken between April and August of 2015. Karla Quintana announced her resignation on Aug. 24, 2023 as head of Mexico's National Search Commission, an entity created to search for and identify a mounting number of disappeared people in Mexico. (AP Photo/Dario Lopez-Mills, File)

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Politics | Florida House Democrats elect Parkland’s…

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Politics | Florida House Democrats elect Parkland’s Hunschofsky as their next leader

State Rep. Christine Hunschofsky of Parkland has been chosen by her colleagues to serve as Democratic leader of the Florida House of Representatives starting with the 2026 elections. (Phelan M. Ebenhack/Associated Press)

Democrats in the Florida House of Representatives have selected state Rep. Christine Hunschofsky of Parkland as their leader starting with the 2026 elections.

At that point, she’ll be leading a minority party in Tallahassee, which is completely controlled by Republicans. Victory for Democrats in coming elections would be narrowing the Republicans’ dominance in the state House.

As Democratic leader — technically minority party leader, assuming Republicans retain control — Hunschofsky will be tasked with articulating the party’s positions and attempting to exert whatever influence they can muster over legislation in the House.

“I love this work. I don’t love everything that comes out of the process, but I feel so honored to be a part of this process and I feel so honored to be part of this Democratic caucus where we have so much talent and so many members who work so hard to serve the people of Florida in the best way possible,” she said Friday morning in a phone interview.

Her colleagues elected her Thursday evening in Tallahassee.

Hunschofsky is used to the public spotlight. She was the mayor of Parkland, and thus the face of the city, on Feb. 14, 2018, when a gunman killed 17 people and wounded 17 at Marjory Stoneman Douglas High School. Gun safety issues have been a top priority of hers in the Legislature.

During the 2020 presidential primaries, she was one of the most prominent South Florida elected officials to support the candidacy of Pete Buttigieg, the former mayor of South Bend, Ind., and currently U.S. secretary of transportation. She made several trips to Iowa and New Hampshire on his behalf.

“It’s easy to stay home and yell at the television” or post on social media, Hunschofsky said at the time . “I like to focus on what I can do and contributions I can make as opposed to be frustrated about things I can’t control or can’t contribute to.”

That approach marks her style in the Legislature. She isn’t a firebrand offering constant criticisms of Republican policies she doesn’t like. Instead, she’s focuses more on quietly working with Republicans to pass legislation.

Asked about her approach, she said she’ll be loudly vocal when needed, adding, “I like to discuss ideas. I like to discuss the people that we serve. And that has traditionally been my focus.”

She sponsored legislation that created a Commission on Mental Health and Substance Abuse Disorder, and is serving as a member of the commission appointed by the Republican Hosue speaker.

She and state Sen. Tina Polsky sponsored legislation that legalized fentanyl test strips in Florida, allowing people to buy the inexpensive strips to detect the presence of the deadly substance.

Hunschofsky, 54, is now considered leader-designate for November 2026 through November 2028. After this year’s elections, her priority for 2025 and 2026 will be raising money and developing strategy to help her party’s 2026 candidates, with the objective of increasing the ranks of Democrats in the Florida House.

She was elected to the House in 2020, after serving as mayor and earlier a city commissioner.

Currently she’s the Democratic whip, a leadership position, and is the top Democrat on the Infrastructure Strategies Committee and Insurance & Banking Committee.

WATCH: State Rep. Christine Hunschofsky does the Electric Slide at a Democratic Party unity rally.

State Rep. Kelly Skidmore, a Palm Beach County Democrat, was an unsuccessful candidate for the job, losing to Hunschofsky in the caucus vote.

Hunschofsky praised Skidmore. “Representative Skidmore was professional, gave me a big hug upon the election results, and I look forward to continue to working with her as she is such an important member of our caucus.”

The current House Democratic leader, state Rep. Fentrice Driskell of Tampa, said in a statement that Hunschovsky “has demonstrated a commitment to building on what we’ve started.”

Anthony Man can be reached at [email protected] and can be found @browardpolitics on Bluesky, Threads, Facebook and Post.news.

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A New Orleans magician says a Democratic consultant who worked for Dean Phillips’ presidential campaign hired him to create the audio for what authorities say may be the first known attempt to use artificial intelligence to interfere with a U.S. election. Paul Carpenter says he was hired by Steve Kramer to use AI to mimic President Joe Biden’s voice. The story was first reported by NBC News. The robocalls went to thousands of people ahead of New Hampshire's primary in January and were intended to discourage people from voting. Carpenter told The Associated Press he thought he was making the recording on behalf of the Biden campaign. A spokeswoman for Phillips says that if Kramer had anything to do with the calls, he was acting on his own.

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N.Y. Republicans Pick a Former Police Detective to Challenge Gillibrand

Mike Sapraicone, who runs a security firm and positions himself as a moderate, was elevated as the preferred Republican nominee. Two more conservative candidates vowed primary challenges.

Mike Sapraicone, in a dark blazer with a United States flag pin on his lapel, speaks to a television reporter.

By Nicholas Fandos

Republicans mounting a long-shot bid to unseat Senator Kirsten Gillibrand of New York selected Mike Sapraicone, a wealthy private security executive, as their preferred nominee at a party convention on Thursday.

Mr. Sapraicone, 67, has fashioned himself as an affable moderate, vowing to outwork Ms. Gillibrand and find solutions to the migrant and affordability crises that the state’s ruling Democrats have struggled to combat.

“It’s about time we had a voice in New York we haven’t had,” he said in an interview, accusing Ms. Gillibrand of having not been “seen or heard” since her unsuccessful run for president in 2020 .

The message easily won over the state’s political establishment, which believes Mr. Sapraicone represents Republicans’ best chance to compete in New York. Eighty-four percent of delegates voted in his favor on Thursday at the convention in Binghamton.

But the show of support apparently failed to clear his path. Rather than drop out, two conservative Republican runners-up, Josh Eisen and Cara Castronuova, signaled their intent to petition onto the ballot and allow primary voters to have the final say in June.

That would set up a potentially messy fight that could expose the deep ideological fissures dividing the party. It threatens to force Mr. Sapraicone not only to tap his campaign treasury but also to adopt more conservative positions on subjects like abortion and former President Donald J. Trump that could hurt the party in November.

“Today the party bosses spoke,” Mr. Eisen said. “The rest of the G.O.P. gets the last word in the June primary.”

The stakes may be higher than they appear. Few Republicans actually believe the party can defeat Ms. Gillibrand in a state that has not sent a Republican to the Senate since the 1990s. But party leaders privately say a serious, palatable nominee could help lift Republicans in more winnable races down the ballot, including for key House districts.

Mr. Sapraicone, whose name arose as a potential candidate in the special House election to replace George Santos on Long Island, formally entered the Senate race on Friday.

He has a compelling biography and deep personal resources that could lift his campaign. The Republican spent 20 years in the New York Police Department and now runs Squad Security, a private firm that employs 600 active-duty and retired cops, according to its website .

But Mr. Sapraicone enters the contest with some baggage. He has repeatedly donated to Democrats over the years. And he was among a group of former police detectives accused in a 2021 lawsuit of having coerced a false confession and suppressed exonerating evidence that kept a man behind bars for decades.

Mr. Sapraicone’s likely primary challengers wasted little time going on the attack, portraying him as squishy on conservative priorities.

“He has questionable views about guns, questionable views on Second Amendment, he’s unclear about his position on Trump,” Mr. Eisen said before the vote.

Mr. Eisen, 52, may be the most formidable threat. The founder of a successful translation business, he also has private funds to pump into his campaign and has the endorsement of former Gov. George E. Pataki.

In an interview, Mr. Eisen described himself as a “Second Amendment purist.” He said federal prosecutors who indicted Mr. Trump for trying to overturn the 2020 election outcome had overreached and were attempting to criminalize the techniques of a “scrappy New York real estate guy.”

“He was just literally following legal maneuvers that were legitimate,” he said of Mr. Trump. “They might not appeal to everybody’s tastes.”

Ms. Castronuova, a conservative reporter for Newsmax, appears to be making her own play for Mr. Trump’s support. She has pushed her ability to generate “viral media attention,” defended Jan. 6 rioters and has the endorsement of Roger J. Stone Jr., a longtime adviser to Mr. Trump.

“Just like parents should have a choice about what vaccination is put into their child’s body, the voters should have a choice about the candidate that goes into the general election for Senate!” she wrote in a text message.

Given Mr. Sapraicone’s commanding vote totals at the convention, any Republican challenger will have to secure thousands of signatures from voters across the state to make it onto the primary ballot.

Party leaders were already working to kneecap Mr. Eisen. They recirculated old news accounts showing he had received sanctions in court for harassing legal opponents and using racial slurs. (Mr. Eisen said he was “not proud of everything I say all the time” but played down the matter as “business disputes.”)

They also pointed to a handful of donations he made to far-left Democrats, including Senator Bernie Sanders of Vermont and Representative Jamaal Bowman of New York.

“He’s going nowhere in the G.O.P.,” said Jerry Kassar, the chairman of the Conservative Party, a longtime partner to the Republicans in New York. He said both issues “disqualified him.”

Mr. Sapraicone has an even more prolific history of supporting Democrats. Though he has given more to Republicans, Mr. Sapraicone has donated $140,000 to Democratic candidates and causes in New York since 2017, according to state and federal election records.

Gavin Wax, the president of the New York Young Republican Club, singled out one donation on Thursday: a $1,000 contribution from Squad Security to the New York attorney general who just defeated Mr. Trump in a civil fraud case.

“While President Trump is fighting against a politicized persecution of him by Letitia James the @NewYorkGOP under Ed Cox is rushing to coronate anti-Trump RINO @MikeSapraicone,” Mr. Wax wrote on X .

There were signs Mr. Sapraicone was already feeling the pressure.

In the interview, he said he was, in fact, a big supporter of Mr. Trump and called the 91 criminal counts brought against the former president “horrendous.”

Mr. Sapraicone explained that he was a proponent of background checks for firearm purchases — “I know some people don’t agree with that, but that’s important” — but not of a ban on semiautomatic weapons, like the ones frequently used in mass shootings.

And while he said he would oppose a federal abortion ban, he called for more restrictions on the procedure in New York, a state where abortion rights are seen as sacrosanct.

“I don’t like what you hear in New York, where we say you can have an abortion right to term, you don’t have to notify your parents if you’re a minor and regular doctors can do abortions,” he said.

Ms. Gillibrand, 57, is likely to make many of those issues centerpieces of her campaign for a third full term . She has one of the Senate’s most liberal voting records, and is a staunch supporter of abortion rights and gun safety measures and a virulent critic of Mr. Trump. She also has a daunting $9 million in campaign cash on hand.

A spokesman for the senator, Evan Lukaske, said Ms. Gillibrand looked forward to campaigning on her record and “winning re-election this fall.”

Nicholas Fandos is a Times reporter covering New York politics and government. More about Nicholas Fandos

Politics in the New York Region

Long Odds: Republicans selected Mike Sapraicone, a former police detective who runs a security firm  and positions himself as a moderate, as their preferred nominee in a long-shot bid to unseat Senator Kirsten Gillibrand of New York.

County Order: A new ban in Long Island’s Nassau County prohibits girls’ and women’s teams with transgender athletes from competing at more than 100 public facilities .

The Road to House Control: Tom Suozzi’s victory in a special House election stopped a Republican winning streak on Long Island, and Democrats contend that his successful approach could portend bigger gains for the party in the fall .

A Redistricting Surprise: When New York was ordered to redraw its congressional map, a commission was created to guide the redistricting process. But the new map looks a lot like the old one. The decision thrusts a legally thorny choice on the state’s Democratic-led Legislature .

A Long Island Swing Seat: John Avlon, a Democrat and former CNN political analyst, announced that he would enter a crowded congressional primary  to try to flip a seat on Long Island held by Representative Nick LaLota, the Republican incumbent.

A New York ‘Housing League’: Brooklyn’s borough president and a Manhattan councilman are forming a club of politicians  who embrace using development to ease New York City’s housing crisis.

IMAGES

  1. Job Candidate Rejection Letter (36+ Sample Letters & Templates)

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  2. Candidate Rejection Email After an Interview (20 Templates)

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  3. Candidate Rejection Letter Sample-Letter to unsuccessful applicant

    unsuccessful candidate letter

  4. Job Candidate Rejection Letter (36+ Sample Letters & Templates)

    unsuccessful candidate letter

  5. Sample Rejection Letters for Unsuccessful Applicants

    unsuccessful candidate letter

  6. Candidate Rejection Email After an Interview (20 Templates)

    unsuccessful candidate letter

COMMENTS

  1. 7 Rejection Letter Samples to Send Unsuccessful Applicants

    Learn how to write a professional rejection letter or email to candidates who didn't get the job. See 7 sample letters for different scenarios and tips for sending them.

  2. 7 Rejection Letter Samples to Send to Unsuccessful Applicants

    7 Rejection Letter Samples to Send to Unsuccessful Applicants 10 min read · Updated on December 08, 2023 Ken Chase Simplify the rejection notification process with these sample rejection letters Whenever you hire a new employee, it almost always means that you selected them over other applicants.

  3. 6 Polite Emails to Reject Unsuccessful Job Candidates

    Hiring Manager. This sample letter politely notifies the applicant that they have been rejected and explains that another applicant whose skills were a better fit. Always encourage the rejected applicant to apply for other openings, if you think this is appropriate. Email Template 2 | "Unfortunately, We Found Someone Else" Dear [Applicant Name],

  4. How to write a rejection letter (with template and example)

    If you're going to write a letter or email to tell a candidate that they've been unsuccessful in their job application, you can follow these steps: 1. Write an informative subject line Most rejection letters are sent as emails. This means that it's a good idea to provide an appropriate subject line.

  5. How to Write a Rejection Letter After an Interview (Samples)

    Writing a rejection letter to unsuccessful candidates after an interview takes time, and it may be the last thing on your to-do list. However, sending post-interview rejection letters after hiring the best candidate adds a unique personal touch to your hiring practices. Here are six reasons to write rejection letters to candidates.

  6. Sample Job Rejection Letters

    Be swift. When you know an applicant isn't suitable for the role, don't wait a long time before sending a rejection letter. Do it as soon as possible, so they will concentrate their efforts elsewhere. Cushion the blow. When you have to give the candidate constructive criticism, start off with something positive.

  7. How to Write Professional Yet Kind Rejection Letters [4 Templates]

    Paragraph One Your first paragraph should be completely personalized and include the applicant's name and the position for which they applied. Next, thank the candidate for their interest in your company and for taking the time to interview.

  8. Sample Rejection Letters for Unsuccessful Applicants

    Updated on 02/28/21 Many employers skip sending a rejection letter to unsuccessful job applicants who they haven't invited to come in for an interview. Employers rationalize that they have never had any contact with the applicant so no response to the application is necessary. You could not be more wrong.

  9. How To Write a Rejection Letter (With an Example)

    1. Create an informative subject line. When sending your rejection letter by email, write a simple subject line that stands out in the candidate's inbox. It can include your company's name and the position title so they know the purpose of the email. Example: "PointBooster - Open Credit Analyst Position".

  10. 8 Tips for Writing a Compassionate Rejection Letter + samples

    So, here are a few tips (and rejection letter samples)to help personalize, automate, and reduce the stress of the process. Top tip: Tip! Keep the subject line short and simple, and try one of these popular formats: Your application with [company name] [Job title] - Your application. Interview feedback for [candidate name] 1.

  11. How to Write Job Rejection Emails (With Template & Samples)

    Job rejection email template. 1. Appropriate subject line. A candidate should be able to tell what the email is about by just a glance at the subject line. Mention the job title to give them a clue as to the email's content. 2. Acknowledgment. A candidate rejection email should always be polite.

  12. Sample Rejection Letters for Unsuccessful Applicants

    It's a notification that must be circulated to every unsuccessful applicant. Rejection letters are important to notify the applicants that they have been screened out, appreciate their efforts, and motivate them while also encouraging them to apply again when there's another job opening.

  13. 7 Rejection Letter Samples to Send Unfit Applicants

    Sample 3: Appreciation for a positive experience. Dear [Applicant's Name], We extend our gratitude for considering [Company Name] as a potential employer for the [Job Title] position. Your interest is genuinely appreciated. Upon reviewing your application, we acknowledge your impressive credentials and qualifications.

  14. Job rejection letter sample for unsuccessful candidates

    A job rejection letter informs but unsuccessful of your decision. You may wish to customize this rejection letter sample template to fit your startup's needs. Choosing to hire is a significant business decision for any organization, and need to planned and conducted with care.

  15. How to write the perfect candidate rejection email

    Once you've decided whom to interview or employ, it's essential that you let unsuccessful candidates know as soon as possible. There are no real rules on job rejection emails, but you should definitely send one. Sadly, many organizations don't bother.

  16. 25 Interview Rejection Letters (Before & After Interview)

    Although most employers make phone calls beforehand, some employers only send letters to unsuccessful candidates. Tips to write. In general, better job rejection letters or emails create a good candidate experience. Each candidate responds differently to job rejection. Nonetheless, there are some best practices to keep in mind when drafting ...

  17. Rejection Letter Examples For After an Interview

    Learn how to handle it if you don't hear from an employer after an interview. See examples of rejection letters sent by email or mail and tips on how to follow up.

  18. Write a Professional Candidate Rejection Email [+Samples ...

    Rejecting job applications is common in the hiring process, and whether other candidates were not qualified, interviewed poorly or applicants outnumbered the available positions, candidates deserve to know if you've rejected their job application. However, since there are so many reasons a candidate might be rejected, it can be difficult to inform unsuccessful candidates after interviews.

  19. How To Give Feedback to an Unsuccessful Candidate (Template ...

    1. Don't put it off The longer a candidate has to wait to receive the news, the more difficult it may be for them to accept a rejection and be receptive to your feedback.

  20. Rejection letter or email to applicants

    What is a rejection letter or email to applicants? An applicant rejection letter or email is a document an employer sends to job applicants who do not qualify for the company's open positions.

  21. How to write a candidate rejection email

    Acknowledge something that the candidate does well. Balance the email's tone by talking about the things that the candidate did well alongside your feedback. Make it easy for the candidate to apply in the future. When you have archived the contacts of your top candidates, it will be easier to contact them in the future for relevant job openings.

  22. Rejection email template: How to follow up with candidates you ...

    Hello [Candidate Name], Thank you for expressing interest in [Company] and the [Job Title] position you applied for. While we were impressed with your qualifications, unfortunately, we've decided to move forward with other applicants whose skills and experience better meet our needs at this time.

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  24. How to Send a Rejection Letter After an Interview (With 3 Samples)

    2. Keep the interview rejection letter concise. It's essential to be concise. Don't make the applicant read through several paragraphs of praise for their skills and experience only to discover they haven't been selected to move forward. Be respectful of their time and share the news early in the letter. 3.

  25. Florida House Democrats elect Parkland's Hunschofsky as their next leader

    State Rep. Kelly Skidmore, a Palm Beach County Democrat, was an unsuccessful candidate for the job, losing to Hunschofsky in the caucus vote. Hunschofsky praised Skidmore.

  26. N.Y. Republicans Pick a Former Police Detective to Challenge Gillibrand

    Though he has given more to Republicans, Mr. Sapraicone has donated $140,000 to Democratic candidates and causes in New York since 2017, according to state and federal election records.