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Exercise 6: Writing a report (Ultimate Guide)

Exercise 6: writing a report (ultimate guide).

Exercise 6 of the Reading and Writing paper of the IGCSE English as a Second Language (ESL) exam (0510/0511/0991/0993) is always a formal or a semi-formal writing. It can be an article, a report, or a review.

In this article, you will discover how to write an almost perfect report that impresses the examiner and gets you the highest band.

So, what is a report?

A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue to a person of authority. Reports are a mixture of facts and opinions.

The purpose of a report is often to give relevant information in an ordered way and to make suggestions to the reader based on that information . Therefore, the vocabulary should be Standard English and straightforward , presenting the topic precisely .

The Tone and register of a report

The audience of the report is often a teacher or someone in charge (e.g., the head teacher, organizers of an event, etc.) so the language and tone tend to be more formal and impersonal .

A report should be well-organized and clear . It often has headings to show the reader what information can be found in each section of the report. This helps the reader to locate the information they need more easily.

Now, let’s discover the ideal format of a report.

The format of a report

A report often follows a 3-part structure (in addition to the title), which may span 3-5 paragraphs:

  • Title/heading: The title of the report you are writing about. It should be brief and relevant. For example, “Report: School Trip to a Recycling Centre”, “A Visit to a Recycling Centre”, etc.
  • First Paragraph: Introduction
  • Body paragraph(s): Findings (organized according to the requirements of the report asked for in the question), for example, what you enjoyed about the trip, what you learned, etc.
  • Final paragraph: Conclusion and Recommendations

Introduction

The purpose of the introduction is to provide a background and an overview of the report. It should include:

  • The 7 WHs (of which 3 are absolutely necessary): Who (e.g. your class), What (e.g. a day spent at a science exhibition), When (e.g. last week), Where (e.g. in the town), Why (e.g. to learn about recycling), (written by) Whom (yourself), to Whom (e.g. your teacher, organizers of the event, etc.).
  • The purpose of the report (what it will cover): This is mentioned in the question, e.g. things that students enjoyed about the trip, suggestions for improvements if it’s repeated next year, etc.

Here are some example phrases to mention the purpose of the report:

  • The report aims to highlight/present/investigate …
  • The report contains relevant information regarding …
  • The (aim/intention/purpose) of this report is to (present/discuss/outline/detail/highlight) … based on (my observations/feedback from students, etc.).
  • How you collected the information you have based your report on (e.g. observation, feedback from students, from a survey, interviewed classmates, etc.). This is optional , so you may or may not include it.

Here are some examples of effective report introductions (the 3 necessary Whs have been underlined):

  • Last week , our class spent the day at a science exhibition in the town. This report aims to detail what we learned from the visit and provide recommendations for improvement if it is repeated next year.
  • As requested, I have prepared a report about a sports festival my class attended last week . I have interviewed my classmates, and my findings are presented below.
  • As requested by my teacher, I have compiled a detailed assessment of the work experience week that my class participated in on the 1 st of March . This report aims to outline what was learnt by students and provide suggestions to enhance the experience next time.
  • Last week , our school had the opportunity to visit The National Museum of Egyptian Civilization (NMEC) . The purpose of this report is to provide an account of our visit and offer suggestions for improvements based on my observations and feedback from students.

Remember to keep the introduction brief.

The body of the report generally includes your findings , which are the positive and/or negative things you and other people have noticed. It should be organized according to what is asked for in the question , for example, what you enjoyed about the trip, what you learned, etc. The choice of subheadings will depend on what you mention in the body of the report.

Here are some guidelines:

  • Read the question carefully, underline the keywords and draft a plan for your report in the blank space below the question using a pencil.
  • You can use the few prompts given in the question, but it is better to use your own ideas if you want to get higher marks. If, however, you are out of ideas, use the ideas in the question and make sure to paraphrase them (write them in different words) and develop them well.
  • Decide how many body paragraphs you need and what ideas you want to include in each paragraph; write a suitable subheading for each one .
  • Present each topic in detail under suitable subheading and support your ideas and develop them well with reasons, evidence, or examples .
  • Keep to the topic (don’t wander away from the main subject and requirements of the report). Remind yourself constantly by looking again at the question.
  • Use a wide variety of formal linking words and cohesive devices to create a smooth and logical flow in your writing. Here are some examples.

Showing order

  • First of all
  • First and foremost
  • In the first place
  • To begin with
  • Subsequently
  • In addition,
  • Furthermore,
  • Additionally,
  • Not only … but also…
  • As well as.

Contrasting

  • Nevertheless
  • Even though
  • Despite/ Despite the fact that
  • In spite of
  • On the other hand
  • On the contrary
  • By contrast
  • In comparison
  • Alternatively

Giving Examples

  • For example
  • For instance
  • One clear example is
  • To illustrate
  • In other words
  • Results and consequences: as a result, consequently, therefore, thus, hence, for this reason, as a result (of), which means that, etc.
  • Reasons and causes: owing to, because (of), on account of, due to, since, as, etc. 

Highlighting and Stressing

  • Particularly
  • In particular
  • Specifically

Conclusion and Recommendations

The conclusion should include:

  • A brief summary of the main points raised in your report (expressed in different words)

Your opinion about the whole experience or on the facts that you have discovered.

For example, “In conclusion, I believe that the trip was an overall success, as it provided an invaluable opportunity for students to discover more about the fascinating world of science.”

In the new syllabus, the word limit is reduced to only 160 words, so it’s preferred to mention your opinion about the whole experience briefly rather than summarizing the main points raised in the report. For example, “To conclude, the visit was an exceptional learning experience and a success overall”.

Here are some concluding phrases you could use:

  • In conclusion
  • To conclude
  • On the whole
  • All things considered
  • It can be concluded that …
  • I feel/ I believe/ I am convinced/ I am confident that …
  • Your recommendations, solutions, or suggestions + Reason/ your prediction on what will happen if the recommendation is followed

For example: “I recommend extending the duration of the visit and prohibiting the use of mobile phones to maximize the learning experience.”

Here are some example phrases you could use for giving recommendations, solutions or suggestions:

  • I suggest/recommend/propose …
  • I would like to suggest …
  • A solution to this issue might be …

Note: It’s also possible to write 2 separate paragraphs for the conclusion and the recommendations.

Points to keep in mind

  • Organize your report into 3-5 paragraphs depending on the requirements of the question. Leave a line between paragraphs or indent the first line of each new paragraph. Don’t do both!
  • Take care of spelling, punctuation, and grammar. This is important as the examiner will look at the accuracy of your language.
  • Use a combination of simple, compound, and complex sentences, with more focus on complex structures .
  • Use a wide range of formal vocabulary, including some advanced and less commonly used ones.
  • Include a range of topic-related vocabulary to show that you have a good understanding of the topic, for example, if a question asks for a report about a sports festival that your class attended, sports-related vocabulary could be included, such as “fitness”, “warm up before exercising”, “gym”, “membership fees”, “tournament”, etc.
  • Use a wide range of formal linking words. Examples have been mentioned earlier.
  • Use advanced punctuation sparingly (1-3 in the whole report), for example, colon (:) and semicolon (;).
  • Aim to complete towards the maximum word limit (approximately 200 words for the current syllabus and 160 words for the new syllabus). Exceeding the word limit slightly (15-20 words) is fine as long as you write accurately and complete the task within the correct time. If you exceed the word limit by any number of words, be it even 100, no marks will be cut directly, but you increase your chances of making more mistakes and spending more time than required for this exercise, which may affect your mark indirectly. If you write towards the lower limit or below, you are highly unlikely to achieve the highest band for Content as your content is not well developed.
  • Spend about 30 minutes on this exercise : the initial 5 minutes for planning and the last 2-3 minutes for checking your work for simple spelling, punctuation, and grammatical mistakes.
  • Use passive voice to increase the formality of your report, for example, “No food had been provided.”, “We were given plenty of information.”, “The seats were damaged.”, etc. But don’t write entirely in passive voice; just try to include some passive sentences.
  • Use reported speech rather than direct speech to increase the formality of your report, for example, “Most students said that they would have liked to take part in more activities”.
  • Write legibly

Don’ts:

  • Avoid contractions (isn’t, aren’t, etc.) .
  • Avoid abbreviations and slang (texting language) such as, OMG, BTW, gonna, etc.
  • Avoid using informal vocabulary, informal linking words (e.g. “besides”, “anyway”, etc.) and idioms.
  • Avoid directly addressing the reader (using “you”).
  • Avoid listing (firstly, secondly, thirdly, etc.). There is no problem in writing “firstly” but avoid writing “secondly” and “thirdly”.
  • Avoid repetition of vocabulary and beginning your sentences with the same words. Sometimes, students write 3 or more sentences in a row starting with “The”!

Practice a lot of past papers and get feedback on your writing. If you don’t have a teacher, reread these notes and check for what you have done right and what you haven’t. Read some of the samples on the samples page to see what you have just learned effectively used and incorporated into a report.

Good luck! Go get that A*!

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ANN'S ENGLISH ACADEMY

Report writing: Cambridge IGCSE English as a Second Language

Cambridge IGCSE ESL English as a Second Language

Report writing

Cambridge IGCSE ESL Examinations

This article focuses on the new topic of formal writing in the revised pattern of examinations starting from 2019 in Cambridge IGCSE English as a Second Language which needs to be answered together with a few basic rules related to formal register. It then describes various features you should include when you use the formal register. It also focuses on specific phrases and expressions used for reporting accurately, giving opinions and making recommendations, and also to put forward your views and arguments too.

Apart from friendly letters or emails, you need to produce either a report, a review or a school magazine article which you need to be completed in a formal register. You should never forget that your readers or audiences will be a group of students or your teachers so you have to present the facts and recommendations in a formal or semi-formal tone depending on the topics.

Formal language structure is the most important part of your writing that you need for making formal writing. An exam type question usually contains function words, for example, write a report giving suggestions or recommendations and opinion.

Language Tips

The best way to master the formal language is that learning to use phrases associated with language functions, for example, it is high time that a government increased the tax.

Some general tips for formal writing

1. When writing formally it is appropriate to include formal tone and register

2. You should not use the words and phrases that belong to the friendly register.

3. No slang words or phrases.

4. No humor because topics are serious of nature or factual.

5. No personal style (should be impersonal)

6. You should always keep your audience in your mind.

Basic tools for informal writing

Time fixer Phrases

I soon as we reached there…

We arrived at the site…

Once we all arrived  

Phrases for introduction

The aim of this report is to highlight what we learned…

The report aims to highlight…

This report aims to investigate …

This report aims to recommend…

The purpose of this report to highlight…

This report aims to present what we learned from the trip…

Phrases for generalisation

A significant number of students…

I love the number of parents…

Almost all students…

A vast majority of students…

A large number of teachers…

Phrases for the positive side

Many students were captivated to see…

It was fascinating to see…

We all got insight into the importance…

We managed to study fascinating facts about…

The vast majority of students were stunned as they discovered …

Phrases for negative sides

It was appalling to see…

However many people felt that it was

Notwithstanding the boons, it was totally saddening to see that…

A large number of students found that the trip was a bit haphazard…

Opinion phrases

I strongly believe that…

I vehemently believe that …

Phrases for recommendations

I would recommend that…

Perhaps we could also consider asking…

For the reasons, I have mentioned I highly recommend visiting…

I am convinced that they…

In the remaining sections, we examine in detail performing languages which have been traveling to interactions positive signs recommendations and opinions

For more tips and model answers: mail us : [email protected]

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IGCSE Writing Skills

Topic outline.

This resource has been developed to support your teaching of writing skills, including teaching learners how to create and compose a variety of text types. 

The text types focused on in this resource are: article, email, report, letter, speech and essay. 

 As the resource focuses on the text type rather than the assessment no marks are given for example texts included.

Please note: It is very important to check which of the writing skills and text types are covered in the syllabus you are teaching. Not all text types are assessed for every syllabus. 

report writing grade 9 igcse

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IGCSE REPORT WRITING- GUIDED TASK

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Igcse report writing

Writing non-fiction - Eduqas Writing a report

Non-fiction texts are those that deal with facts, opinions and the real world. Many non-fiction texts follow specific conventions of language and structure.

Writing a report

A group of office workers with one person looking at a report.

IGCSE Report Writing Guide with Sample Answer

Subject: English

Age range: 14-16

Resource type: Lesson (complete)

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Last updated

11 January 2020

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Reading & Writing: Exercise 4 (Summary writing)

Now, it gets hard!

Exercise 4 of ESL paper, is summary writing. A passage will be given, on which you are required to write a summary.

What is a summary? The formal definition is:  a brief statement or account of the main points of something . And that’s exactly what you have to do. Identify the main, relevant points and write them in your own words in an organized manner.

This is the part of the paper I, personally, had the most trouble with. It is not as easy as it looks. So, let’s get to it.

ex 5.1

  • Write the summary. That’s easier said than done. You have got all your points, now you need to collate and organise it into one write-up using your own words.
  • Write a one-line introduction that tells the examiner what you’re writing a summary on. Keep it short. In the example above, you could start the summary by writing : Poon Lim, a ship-wreck victim, managed to survive an astounding 133 days on an island all alone.
  • Start organising the points . You could do it chronologically, advantage-disadvantage format or problem-solution format- whatever works for the task at hand. In the example above, writing points in their chronological order seems to be the right choice since it’s a narrative type of article.
  • Use connectives , lots of them, to organise your points and add a sense of continuity. Some examples are: Firstly/Secondly/Thirdly, In Addition/Also/Furthermore, Consequently/As a result, Thus/Hence etc.
  • Use your own words . Use synonyms of word in the passage, if possible. In the example above, the phrase ‘ invented ways to find food and water’ can be changed to ‘came up with a system to obtain food and water’.
  • You don’t have to write a conclusion . If the question asked you to write the summary on the entire passage, then maybe a conclusion would be fitting. But in questions like the one above, it is irrelevant to the question.
  • Stick to the word limit . For the extended paper you have to write at least 100 word but not more than 120 words. For the core paper you need to write at least 70 word but not more than 80 words. Don’t write too much ; scrap unnecessary points not relevant to the question; cut short words.

That’s all about Exercise 4! The best way to get better at it, is to keep practicing past paper questions , nothing more. Polishing up your vocabulary skills might be helpful in using your own words.

Time Management

The summary writing exercise in the core paper 1 is too easy, so it should only take about 5 minutes to attempt it.

Spend about 15 minutes on this exercise, in the extended paper 2. Reading the passage should take about 5 minutes and the rest 10 minutes should be used to write your summary.

Notes submitted by Lintha

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30 thoughts on “ Reading & Writing: Exercise 4 (Summary writing) ”

Thank you, I m very happy to see this, now I understand how to right the summary 👌👌

Glad to help!!

Is it obligatory that the summary is writen in one paragraph only? Can a student in an advantages/disadvantages summary ,for exampla, write two paragraphs?

It’s definitely not obligatory, and you can split it into 2 paragraphs if you wish, we just recommended one paragraph as this is the method that worked best for us when writing those exams!

well explained .Thank you very much, now I understand how to write the summary properly.

I think this helped me a bit, we’ll see in the exams today. I got how taking notes work. But summary for me is a bit more difficult than it seems…i hope I’ll ve okay…and by the way this year, which was our last, we just did once or twice exercises for notes and summaries..but that’s it…it was something new for us…i hope it’ll be okay…

Ay bro how was the exam? My exam is tomorrow

Is it necessary to write the title when you are writing a summary?

No. Title, long introductions, conclusion etc. are not recommended. Just summarise the main contents concisely.

No need including title

this is amazing i love it so much im so passionate about it thank you to my english teachers for introducing it to me

Truly it was a helpful one.

I am an overseas student and is currently preparing for an English equivalency Test for an ITT programme in UK, can you suggest me how should I prepare?

I’m afraid none of us have any experience with that test so we’re not qualified to provide advice. If you are looking to improve your general English fluency, though, my top tips would be: 1. Read English books (this is really good for picking up good spelling and grammar) 2. Watch English movies (this is good for picking up slang, phrases, expressions, learning natives talk, and working on your listening skills) 3. Make a friend who is a native English speaker and practise with them – this could be an online friendship, a pen pal, or an in person friendship

Thanks a lot for replying…

Like Liked by 1 person

Very helpful for assignments during the lockdown, thank you!

Glad we could be of help!

Its very helpful.Thank you very much.

Thank you. Way more clear

I’m going to have my exam tmr and your notes helps a lot TT. Wish me good luck;))

Ohh i just love your website…..it is so helpful…thank you so much….can you also upload notes on writer’s effect, I struggle in that topic a lot…

it was really helpful, tomorrow is my second term mock exam and it really helped me a lot!! i appreciate your hard work and time consumed to prepare these all for us.

Thank you!! So glad we could be of help! All the best for the mock exam!

Amazing notes, thank you so much.

You’re welcome Ahmad!! 🤗

Thanks for help .now i can sleep peacefully

It’s too helpful thanks

You’re welcome!

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Programmes & Qualifications

Cambridge igcse (9-1) english as a second language (count-in speaking) (0991).

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You can download one or more papers for a previous session. Please note that these papers may not reflect the content of the current syllabus.

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This is only a selection of our papers. Registered Cambridge International Schools can access the full catalogue of teaching and learning materials including papers from 2018 through our School Support Hub .

Past papers

  • -->June 2022 Mark Scheme Paper 11 (PDF, 238KB)
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  • -->June 2022 Mark Scheme Paper 31 (PDF, 167KB)
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  • -->June 2021 Paper 31 Audio (MP3, 25MB)
  • -->June 2022 Mark Scheme Paper 41 (PDF, 171KB)
  • -->June 2021 Paper 41 Audio (MP3, 35MB)
  • -->June 2022 Paper 41 Transcript (PDF, 1007KB)
  • -->June 2022 Paper 51 Teacher's notes (PDF, 973KB)

Examiner reports

  • -->June 2021 Examiner Report (PDF, 1MB)

Specimen papers

  • -->2019 Specimen Mark scheme Paper 1 (PDF, 152KB)
  • -->2019 Specimen Mark scheme Paper 2 (PDF, 154KB)
  • -->2019 Specimen Mark scheme Paper 3 (PDF, 137KB)
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  • -->2019 Specimen Paper 3 Audio (MP3, 53MB)
  • -->2019 Specimen Mark scheme Paper 4 (PDF, 138KB)
  • -->2019 Specimen Paper 4 audio file (MP3, 72MB)
  • -->2019 Specimen Paper 4 Transcript (PDF, 150KB)
  • -->2019 Specimen Paper 5 Teachers' Notes (PDF, 163KB)
  • -->2024 Specimen Paper Mark Scheme 1 (PDF, 955KB)
  • -->2024 Specimen Paper 2 Audio file (MP3, 97MB)
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