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How to create a private Wiki - A guide & template

Table of contents, what is a project outline.

You're most probably familiar with Wikipedia. At a time, it was the 6th most visited website in the world. Today, more and more businesses are taking wiki into their own hands and creating one of their own to enhance business proficiency.

No matter how organized you think your company information is, today's harsh truth is the lack of organized info has workers wasting up to 1.8hrs every day , searching for and gathering info they need to do their job. It's either a massive waste of time for your employees or your customers, but the good news is it's something that's easily fixed with a wiki.

This article will guide you through how to build a private wiki that works and lifts your team from resourceless to resourceful in a few clicks.

What is a Wiki, and how does it work?

A wiki is essentially a knowledge hub. It's a centralized, online place that stores and shares information through smart indexing and search options. It's designed to allow people to self-help or troubleshoot their problems—rather than rely on others to solve their problems for them.

A wiki is usually based on company FAQs but can also hold other important information and resources someone may need.

Handbook Slite

What are the different types of Wiki?

Internal wiki.

Internal, or private, wikis are for teams and sometimes entire companies. They're an internal knowledge base, handling all company information. An internal wiki can organize processes, workflows, HR procedures, projects, people, guidelines, and policies—it's a great resource to have.

External Wiki

An external wiki is also known as a resource center, resource hub, or public wiki. It’s customer-facing and helps your current users get the most out of your product or service. It empowers users to troubleshoot problems in their own time.

Personal Wiki

Personal wikis are less common, but you most probably use one—to some extent. It could be something as basic as the notes section on your phone, an organized (or perhaps not so organized) Google Drive set up, or a nifty app. We all need and use personal wiki pages to remain efficient in our every day.

make personal wiki online

What are the benefits of a private Wiki?

For this article, we're exploring a private wiki , otherwise known as a company wiki . Before we get into creating one, let's look at some of the benefits a private wiki can bring your team and business.

A private Wiki keeps everyone aligned

A well-designed wiki can keep everyone on the same page with current and past projects. It enables teams to get a more holistic view of their goals and track KPIs.

It aids onboarding

Many businesses use their wiki for onboarding purposes. It can be styled into a welcome pack, giving new employees all of the info they need on company policies, procedures, and people.

A private Wiki stores information securely

If your team has individual wikis on the go that are not fit for purpose, you run the risk of leaking sensitive information. A private wiki not only stores all open-source info in one place, but it's functionality also stores it securely—only granting access to those that need it.

It covers all areas of your company

A private wiki doesn't stop at a team or HR. Give your employees the freedom to explore other departments within the company using the wiki and better understand how they can work together.

It is fully customizable 

Things change, and sometimes rapidly in businesses. It's normal, and your wiki can change with it. Your private wiki isn't a static doc; it's continually growing as your company grows and is always a go-to resource for anything new.

It welcomes multiple people

Take Microsoft Teams; for example, have you ever had problems with team members downloading, editing, and re-uploading documents to your knowledge base and then having multiple versions of the same doc? It can get really messy, really fast.

A custom-built wiki allows multiple people to work on the same page simultaneously, with no clash.

It tracks changes made

A private wiki tracks and holds onto all of the changes made. If you go to a page and something is not there anymore, you can simply revert to an older version and find what you're looking for.

Handbook preview

Features to look out for in a Wiki?

No matter your company structure, if you're a remote team or in-office, you need a few core features in your wiki software for it to work successfully.

User-Friendly

90% of users reported they stopped using an app due to poor performance. The same can be said with employees and their work tools. If your wiki isn't user-friendly, people won't use it.

Handle Access Rights

Make sure your super admin has the power to give and revoke user permissions. It's often one of the differences between a paid and a free wiki. You're dealing with sensitive information, so you need to keep an eye on who has access to what.

Custom Search

Custom search is a massive time saver for your team. It acts like Google to your knowledge base. Someone can use keywords to find what they're looking for rather than navigating to a specific page. Make sure you have this feature from day one.

Remote-Friendly

Whether you're remote or not. You need to be able to do everything in your wiki online and from the cloud, if you want it to scale. Check the number of users that can have access to the wiki and at what cost.

Embed options

A simple formatting option, but often overlooked. You won't be storing all of your company information directly in the wiki, but you'll certainly store the links to the other docs. Embedding customization options make for a cleaner and clearer interface for your wiki users.

Comment ability

A super useful feature if you're working with multiple people to build your wiki. A comment and tag feature allows you to discuss what's on the page without editing the page.

make personal wiki online

Wiki Building Best Practices

Use images and screenshots ‍.

Whenever you're struggling to get your point across or feel things could be clearer, consider a visual.

Write concisely ‍

Stick to short, sharp sentences. Think about it like note-taking. Try to avoid any jargon that may confuse your reader.

Structure and categorize information

‍ So crucial for searchers. Build out a wiki map that's searchable by category or keywords.

Share it with the right people ‍

Using the admin rights you have, select who has access to what information and what can be accessed by anyone.

Get others to contribute ‍

You don't need to build this wiki alone; in fact, it's better with specialists. Figure out who they are and ask them to contribute.

How to Build a Wiki In 4 steps, With Slite

Today, the good news is you don't need knowledge of javascript, CSS, PHP, HTML, RSS feeds, or syntax (did we miss something?), as was the case once upon a time when you were looking to build a wiki.

Today, personal wikis are a plugin and play kind of set up. You only need a tiny learning curve and be able to edit content. Modern wikis need good project management skills, real-time updates, and dedication. They're built with as much thought for the creator's user experience as they are for the users'.

Of course, there are other wiki tools out there: MediaWiki, DokuWiki, TiddlyWiki, Wikidot, Fandom, and Confluence, to name a few. However, we'll stick with what we know for this tutorial and use Slite .

1. Create your Slite Account

First up, you need to create your account in Slite. It's free to do and done in four steps. Use Google, Slack, Apple ID, or your work email to register. Tell us a bit about yourself and your team. Pick a URL, and you're good to go.  

create an account on Slite

2. “Clone in my Slite” or start from scratch

Jump over to our private wiki solutions page and click " clone in my Slite " this will pull the premade wiki template into your workspace. Or, if you're not a fan of our template (welp 😥), you can choose to create a " New private doc. "

clone in Slite

3. Edit whatever you want

The private wiki template is there as a guide. Feel free to add, takeaway, or tweak anything you want to make the template more personal and appropriate for your business.

edit your wiki

4. Share with your team

Once you're happy with your wiki, you're ready to share it with your team. Select the team members you want to access the workplace or grant access to the entire company in a few clicks. Done!

share wiki with your team

Get started with Slite today

Ready to get started with your private wiki today? Dive straight in , sign up quickly for free and start using Slite templates to step your business up a gear.

Ask by Slite - Strop searching, start asking.

Christophe Pasquier is Slite’s co-founder and CEO. Chris’ goal is to help teams do incredible work in better environments, by helping them embrace remote work and async communication. He currently lives in Berlin with his wife and baby Noé. Find him @Christophepas on Twitter!

Working remotely? So are we since 2016. Slite may be the right communication tool for you!

Want to know more about work knowledge bases discover our list of the best softwares to use in 2021..

How to Create a Modern Free Wiki

Discover the best free wiki software and hosting services.

Want to create a modern free wiki? You've come to the right place.

A wiki is a great way to organize and share knowledge . However, choosing the right wiki software for your team, company, or project can be challenging, especially if you are working with a limited budget.

Let's dive deeper into what a free wiki is and how you can create one in a few easy steps.

What is a free wiki?

Best free wiki software and hosting services, how to create a modern team wiki for free.

A wiki is a centralized knowledge repository, collectively maintained by a community of users. Freemium and free wiki software allows you to set up such a repository at no cost.

There are many reasons why you may want to get started with a free wiki rather than invest in a paid solution right away, for example:

You've never used a wiki before and want to try it out for free until you're sure it's the right format for you.

You're a part of an early-stage startup and your resources are limited at the moment.

You want to create a free wiki for a non-profit enterprise or a personal side-project.

Whatever your reasons are, there are many free and freemium wiki platforms you can use to make it happen.

You have a lot of free wiki hosting services to choose from. Unfortunately, with many of them, you really get what you pay for. Complex installation, dated and unintuitive interface, slow and unreliable search, clunky editing experience, and a steep learning curve are just some of the issues plaguing many wikis built using free wiki software.

However, not all free wikis suffer from a poor user experience, and it's not impossible to set up a great wiki for free. To make your decision easier, we've put together a list of the 5 best free wiki hosting services, based on real user reviews. There is no "one-size-fits-all" option, and depending on the type of wiki you want to create, some of these tools may be a better fit for you than the others.

Let's take a closer look at your options.

Best free wiki software Nuclino

Pricing: Free, advanced features starting from $5 /user/month

Rating on Capterra: 4.8/5

If you are looking to create a modern and user-friendly internal wiki for your company or team, Nuclino is a great option to consider. It's a unified workspace where you can bring all your team's knowledge, docs, and projects together in one place. It can be used exclusively as a wiki, but it can also help you collaborate on documents , manage projects , communicate asynchronously , and more.

Free wiki software Nuclino board view

The free version of Nuclino allows you to create a full-fledged free wiki and add as many collaborators as you need. Advanced features, such as more granular permission settings and version history, are available on the paid plan, but the free plan is more than enough to get started and see if this is the right tool for your team.

Editor of free and modern wiki software Nuclino

Unlike most free wiki software, which tends to be complex, slow, and clunky, Nuclino is exceptionally easy-to-use and lightweight. It doesn't try to clutter its interface with every possible feature and option, and instead focuses on the essentials – distraction-free interface, intuitive navigation, fast search, and seamless real-time collaboration. It comes with a minimal learning curve, making it easy for anyone – including non-technical users – to quickly get the hang of it.

Internal links in free wiki software Nuclino

What makes Nuclino a great free wiki tool:

The initial setup is quick and easy, allowing even a non-technical user to set up a wiki in minutes.

The interface of Nuclino is clean, intuitive, and easy to navigate.

Every interaction is optimized for speed: no page loads, instant search, real-time sync, Markdown commands , and shortcuts.

Nuclino offers a seamless collaboration experience with real-time editing, comments , and mentions .

Nuclino integrates with 50+ different apps , allowing you to keep all your work in sync.

What users say about Nuclino :

"Nuclino is exactly what you'd want in a wiki software. Anyone trying to organize a series of documents/notes in an organization should check out Nuclino because it fits the bill. The design of the product is so good that it's actually fun writing new notes/docs in the app."

— Capterra review (read more reviews of Nuclino )

2. Zoho Wiki

Free wiki software Zoho wiki

Pricing: Free, advanced features starting from $2.70 /user/month

Rating on G2: 4.1/5

Zoho Wiki is a free wiki solution offered as a part of the Zoho Office Suite and integrates well with other Zoho Products, such as Zoho Analytics and Zoho Projects.

The free version of Zoho Wiki is fairly generous and includes almost all of the core features except custom domains and public sharing. Note that you will be limited to 3 users unless you upgrade to the Business plan for $2.70 per user per month. Nonetheless, it may be a great option for small teams, educators, and anyone who is working on a personal project with a limited budget.

What users say about Zoho Wiki :

"The pricing structure of Zoho Wiki is great! Complete value for money considering that some of the best features are available for free. The ready-made platform for easy sharing and collaboration is really good for small businesses and branding your new products or startups."

— G2 review

3. MediaWiki

Free wiki software MediaWiki

Pricing: Free, open-source

Rating on Capterra: 4.5/5

MediaWiki is a completely free wiki engine that powers some of the largest wikis in the world, including Wikipedia. It can be used as both, a private wiki and a public one. Since it's a self-hosted wiki solution, you will need to install it on your own infrastructure or use one of the available MediaWiki hosting services , many of which are paid.

Note that MediaWiki is not the most user-friendly wiki software, and some non-technical users may find it quite challenging to install and maintain.

Looking for more tools similar to MediaWiki? Check out this list of MediaWiki alternatives .

What users say about MediaWiki :

"My overall experience with MediaWiki has been great. Especially with smaller teams who need to manage documentation with smaller or no budgets. The ability to just spin up a wiki for free that is open-source is extremely beneficial."

— Capterra review

4. BookStack

Free wiki software BookStack

Rating on Capterra: Not rated yet

If you are looking for a free and open-source wiki but find MediaWiki to be too complex for your needs, consider BookStack . It stands out as one of the few wiki solutions that are free, open-source, self-hosted, but also relatively user-friendly. The initial installation may require some patience and technical skills, but once your free wiki is up and running, it should be easy to bring new users on board.

Looking for more tools similar to BookStack? Check out this list of BookStack alternatives .

What users say about BookStack :

"The stock interface design has a modern feel and is simple for new users to use. Granular permissions can be set up for specific roles on a per-content basis and permissions will waterfall down to child content. However, the current installation process involves many steps and may be a lot to take in for people not familiar with setting up Laravel applications."

— Slant review

Free wiki software Wikijs

Wiki.js is a newcomer in the wiki software space. It's a powerful open-source and free wiki that is particularly popular among developers.

Wiki.js saves all content directly as Markdown files and syncs with your remote Git repository. With a modern and elegant interface, it's a great platform for both internal and external documentation.

Depending on the type of wiki you want to create, you may need to follow different steps. After all, the installation process for hosted and self-hosted wikis, as well as public and private wikis can be very different.

In this guide, we will focus on how you can set up a free internal wiki for your team using a hosted wiki solution.

Step 1: Select the right free wiki software

Choosing the right software is the first and most important step in creating a free wiki. And it's not only about finding a tool with the best feature set. If you end up selecting a solution that is too complex and unintuitive, your team members will be less likely to use it, leading to low engagement and outdated content. You may also need help from an experienced developer to install and maintain your wiki.

So approach this decision with care and make sure to evaluate the overall user experience of the tool you choose, not just its features. Check out our list of the best free wiki software to learn more about your options.

Knowledge graph in a free wiki Nuclino

Step 2: Add content to your wiki

If you are switching from another wiki software to a tool like Nuclino , you can easily import your content with a few clicks. If you are building a brand-new free wiki, don't fret – Nuclino makes it easy to get started. Begin by defining the high-level structure of your wiki and create a dedicated workspace for each high-level topic – for example, Customer Support, IT, Sales, HR, and so on.

After that is done, you can go ahead and start creating the first pages of your wiki. In Nuclino, every document can be collaboratively edited in real time, while the version history captures the changes and makes it possible to easily restore earlier versions if necessary. Involve your colleagues early on and encourage your entire team to contribute to your new wiki.

Step 3. Ask for feedback on your new wiki

The content of your wiki needs to be helpful, up-to-date, and relevant to the readers, and it's important for all users to be involved in collaboratively maintaining it.

In the free version of Nuclino, you can easily exchange feedback using comments and mentions.

Free wiki feedback

It's worth mentioning that free wiki software can cover your needs when you're just getting started, but many paid solutions offer great value for money. If you are serious about creating a wiki and want it to provide a great user experience as well as a powerful feature set, you may want to eventually consider investing in a paid upgrade.

We hope this guide made your evaluation process a little easier.

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Ultimate_guide to creating a private wiki

Ultimate Guide to Create a Private Wiki

Category: Knowledge Base Software

Last updated on Dec 30, 2022

If you were asked what you thought of when you heard the word “wiki”, what would you say? Most likely it’s Wikipedia, an online encyclopedia that is the sixth most visited website in the world. Anyone can edit and publish articles on Wikipedia, making it a huge crowdsourced effort of knowledge and information.

Just like the users of Wikipedia, companies need a way of easily sharing information internally for the benefit of employees who need it to do their jobs. A wiki can be a resoundingly good choice in helping companies improve their Knowledge Management and ensuring employees are kept up-to-date.

Employees waste one whole day every working week searching for information. Information is hidden in different places such as email, chat conversations, slide decks, and other documents which makes it difficult to find. A wiki will help your company make information more readily available by gathering it together in one centralized location.

Wikipedia defines a wiki as:

“A wiki is a hypertext publication collaboratively edited and managed by its own audience directly. A typical wiki contains multiple pages for the subjects or scope of the project and could be either open to the public or limited to use within an organization for maintaining its internal knowledge base .”

The Three Types of wiki

1. public wiki (eg: wikipedia).

A public wiki, also known as an external wiki, is customer-facing and helps users get more out of your products and services. It contains content that helps users to fix their own problems without reaching out to customer support.

2. Private wiki ( eg: Company Wiki)

A private wiki, also known as an internal wiki , is for teams or companies to share all company information with their employees. It can contain policies and procedures, processes, workflows and projects – anything that helps employees do their jobs. A private wiki is the focus of this post.

3. Personal wiki (eg: personal notes)

Some people use a personal wiki to keep their projects organized, for example using the notes application on their phone. Personal wikis can help individuals stay efficient and productive when trying to make sense of large amounts of information.

What is a Private Wiki?

As we’ve just mentioned, a private wiki is used by a team or company to share important information with employees. The wiki is accessed through a login and is not available to the public, unlike a resource such as Wikipedia.

A wiki is an application that can be edited by multiple users as long as they have an internet connection and access to the wiki software . It’s a collaborative effort between all your employees to share knowledge and enhance internal communication.

Your company’s knowledge is made available anytime and anywhere, to select users who have access to your private wiki. Unwanted users are prevented from seeing your content because they don’t have the right access credentials. Your information is always secure and protected.

Why do you Need a Private Wiki?

Quick decisions making.

When employees have access to the right information they can make better decisions in their day-to-day work. They are no longer reliant on colleagues to personally answer their questions so they can make decisions faster and enhance their performance. Employees can rest assured that they are getting the full picture and have confidence in their conclusions.

Automate employee onboarding

When new employees join the organization they need to get to know the company’s policies and procedures. The wiki can present them with essential information and prevent them from relying on colleagues to answer their many questions. They can access that information at their own pace and direct their own learning.

Also Read: Best Onboarding Practices For New Employee

Encourage knowledge sharing and team collaboration

If information is made readily available then this encourages knowledge sharing and team collaboration. Individuals know what other members of their team are up to and can identify opportunities for coordination. Employees can use the wiki to share their experiences and expertise for the benefit of others and improve knowledge circulation around the company.

Structure and store information

Without a wiki in place, your company information is one big mess. There’s no structure to the many documents that your company uses to store knowledge, so wikis are needed to present that knowledge in an appealing and intuitive way. When knowledge is properly structured, it’s easier to make connections between things and discover more relevant content.

Maintain Information Security

Private wikis are secure platforms that prevent unwanted users from accessing your information. The content of a wiki is stored in a password-protected area that you have to add employees to in order to provide them with access. You can also restrict confidential information to certain individuals

What Features do you Need to Look for in a Private Wiki Software?

Rich editor.

You’ll need the software to offer a rich editor that allows you to format your content to your heart’s content. Make sure there is an extensive formatting toolbar that enables you to bold, italicize, or underline your text, insert bullet points and numbered lists, tables and other formatting features.

Advanced Search

Your wiki software should have advanced search capabilities powered by AI. It should index both the titles and the body content of your articles and offer predictive search. Results should be filtered by relevance to the search term, and be displayed by the name of the article and a preview of the search term within the article.

File storage

Your software needs to come with the capabilities to store a large number of files that can be easily organized and searched. Files should be managed in the cloud and come with an option for additional storage capacity.

Categorization

You should have the ability to organize your content into categories that can be quickly drag-and-dropped. They should act as folders that contain groups of related content. Content should be displayed in a category manager .

Collaboration

Your employees should be able to collaborate on content in real-time so employees can make changes to the same document together. You should be able to set different roles for employees to control who has access to editing the content.

Possibility to add media files

Your wiki won’t be as appealing without media files like images, audio and video, so make sure your software supports this.

Adding images in wiki

Customization

You should be able to customize your wiki to make it in line with your company style and branding. It should be easy to change colors and add links and categories to your wiki without resorting to code.

Integration

Your wiki software should integrate with all your favorite third-party apps to make data-sharing a breeze and extend the functionality of your wiki. It should be simple to add your integrations with a few clicks.

Analytics tell you how well your wiki is working and offer usage statistics on the content. You should be able to view metrics on search terms, users, and article/category performance.

It should offer SSO login that allows users to log into the software with a single ID to streamline the process of signing up to the software.

An intuitive wiki software to easily add your content and integrate it with any application. Give Document360 a try!

Document360

Steps to Create a Modern Private Wiki for your Company

Decide on goals and topic.

What is the aim of your private wiki? Do you want to reduce the number of time employees spend searching for information, improve cross-team collaboration or make your organization more transparent? Perhaps your goals are a combination of these three things.

It’s important to have the goals of your wiki clearly in mind and to decide on the topics you want to cover. Make sure your categories are broad enough to contain all the subtopics you intend to include but not so broad that they become meaningless.

Select the right software

When you know what you want to include in your wiki, it’s time to select the right software. You need to make sure the software you choose is easy to use and intuitive to learn, otherwise, you’ll find your staff failing to use your wiki.

Luckily you have Document360 available as a top choice for your company wiki. You can quickly get set up with a beautifully-designed wiki and smoothly add users to your private wiki. You know that creating content is a breeze with the WYSIWYG editor or the Markdown editor, and the editor makes it easy to roll back to different versions of your work.

knowledge base portal

Every Document360 wiki is mobile-responsive so users can view your wiki on any device.

Schedule a demo with one of our experts to take a deeper dive into Document360

Design templates with your team

Get together with your team to design a template for your wiki. Your wiki software may come bundled with some pre-designed templates that you can use to get started with your wiki. You won’t have to start making your content totally from scratch. Templates save you time and ensure your content is standardized. They’re helpful for diverse contributors to teach them about how you want your content to be styled and formatted.

Define workflow

Adding documentation to the private wiki should follow a typical process. In wiki software like Document360, you can design and automate documentation workflow processes by configuring the workflow designer and customizing it to suit your business.

Workflows can include stages such as draft, peer review, editorial review, and published. You can set up your documentation workflow and assign workflow status, so your contributors always know what stage your content is at.

Add content, relevant images, and videos

Once you’ve set up your workflows you can start adding content to your wiki. You should seed your wiki with articles before you ask anyone else to contribute so they can see the kind of thing you’re looking for. Document360 makes it easy to import any content from a previous tool you were using.

If you’re beginning from scratch, kick-off by adding all your high-level categories to your wiki. Call them names that make sense like HR policies, SOPs, and more. A picture is worth a thousand words. Make sure to add images and videos to your documentation to bring it to life and make it more interesting for your readers.

Interlinking other related articles

Your wiki comes together more when you link related articles together. This helps with content discoverability and connects your documents in a way that exceeds the capacities of similar tools.

When you interlink your pages together, this shows users how articles are related and encourages them to spend more time inside the tool.

Tag contents to help in quick search

A lot of the time, users will be interacting with your wiki by searching for content that they want to find. In order to help them find the right content, you need to add tags to your articles to help users find them when using the search.

Collaborate with your team

A good private wiki is a team effort. You should invite users to collaborate in the early stages so you have lots of useful and informative content to populate your wiki. Wiki software should support working together in real-time while writing, editing and managing your wiki content.

When you bring users into your wiki you should assign them roles that reflect how they will manage content. For example, you need writers, reviewers, editors and administrators. Roles help users understand what part of the content creation process they are responsible for and speed up content production.

Use analytics for feedback

It’s important to regularly analyze the health of your wiki and whether it is meeting user needs. That’s why you should keep track of key metrics such as:

  • Total likes
  • Total dislikes
  • Total views
  • Leading authors
  • No result searches

You can use this data to assess how well your wiki is doing and whether you need to create more content or improve existing content.

Why Top Companies Rely on Document360 for Private Wiki

If you’re in the market to create a private company wiki, look no further than Document360. Document360’s powerful portal lets you get set up in minutes and get down to creating content in the state-of-the-art editor right away.

The platform is intuitive to get started with so there is virtually no learning curve. You can easily set up your categories for your wiki and then start adding pages to fill with content. Format your content easily in the WYSIWYG or Markdown editor and add images and videos using the drive.

Document360 makes it simple to add collaborators to your wiki and assign them a role such as a Contributor, Owner, or Admin. You can control who has access to what in your wiki and collaborate more effectively.

Never lose your work no matter who edits the wiki with access to the version history of all your articles. You can rest assured that your data is always protected with enterprise-grade security features.

Document36 private wiki testimonial

Read the full case study here: Document360 powers private wiki for CtrlV

Ready to Create your Private Wiki?

For companies looking to improve their knowledge sharing and team collaboration, a wiki is one of the top choices to overcome communication hurdles. You can use your internal company wiki as a one-stop portal for all of your most important documents relating to your business.

Also Read:  Ultimate Guide To Build a Business Wiki

The beautiful thing about a wiki is it really is a team effort. Everyone has ownership over the content and the wiki can grow organically to become an indispensable resource for your team. The more your users contribute to your private wiki, the better it will become.

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Pradeepa somasundaram

Apr 26, 2022

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How-To Geek

Build your own personal wiki accessible from any pc.

A personal wiki is an amazing place to store all of your notes, to-do lists, projects, and links. Traditional wikis are no easy task to set up and typ

A personal wiki is an amazing place to store all of your notes, to-do lists, projects, and links. Traditional wikis are no easy task to set up and typically cost money for web hosting and software licensing. With TiddlyWiki and Dropbox you can set up your own wiki that is easy to use and available from anything with a web browser. Here is how to get started.

Set Up Your Wiki

TiddlyWiki isn't like a traditional MediaWiki or Confluence wiki which requires a database server and PHP in order to run. TiddlyWiki is a self contained .html file that you can use in any modern web browser even without internet access.

To get started with TiddlyWiki head over to their website and download TiddlyWiki from their website.

Once the file downloads extract it to wherever you'd like.

make personal wiki online

When the file is extracted open it up to get started.

Note: You can rename the empty.html file to whatever you'd like. The TiddlySaver.jar file is a helper for certain browsers. If your browser needs TiddlySaver.jar, it will download automatically. Make sure to keep these files together, otherwise saving your wiki may not work.

make personal wiki online

When you open the .html file you will be greeted with the GettingStarted section that will walk you through the first few steps to set up your new wiki.

make personal wiki online

To change the title and subtitle simply click on the blue link for each item, and then double click on the heading of the new section that appears.

make personal wiki online

Put your desired text in the field provided and click done.

Your new title should show up automatically.

You can then update your settings for the main menu, on the left, and the default tiddlers.

Note: A tiddler is what TiddlyWiki calls each individual section. You can create as many as you want and each one can contain as much information as you want.

make personal wiki online

Once you have the basics set up you can play around with some of the settings on the right side such as autosave and regular expression searches.

make personal wiki online

If you want even more settings click on advanced options and you will have plenty of more settings to play with to customize things to your liking.

make personal wiki online

If you still want more options, click on backstage on the top right and you will be able to backup your TiddlyWiki as well as import plugins, upgrade, and more.

make personal wiki online

Syncing Your Wiki with Dropbox

Once your wiki is set up the way you want, you will want to be able to use your wiki wherever you are. To set that up you first need a Dropbox account and you will need to install the Dropbox client on your computer.

make personal wiki online

Once Dropbox is installed on your computer all you need to do is create a symbolic link to your empty.html file into your Dropbox folder. This will keep your wiki in sync on any computer you have Dropbox installed.

Note: If you would like to be able to view your wiki from any computer put the the symbolic link in your Dropbox public folder.

make personal wiki online

If you put your TiddlyWiki file in your public dropbox folder then open up your browser and head over to Dropbox and sign in. Click on your public folder and then your wiki file. You now have a read only version of your wiki from any device, including mobile devices. To make the wiki just a little bit more friendly you may want to shorten your dropbox link to something you will remember.

Note: Because the file is stored in a public viewable location it will be read only and you won't be able to edit your wiki from the Dropbox public link.

make personal wiki online

Installing Plugins

In TiddlyWiki you have the ability to extend the basic layout and options by installing tiddlers from other sources. These can be options that simply let you create RSS feeds and calendars, or they can be advanced options that let you upload documents and play minesweeper. To install a new tiddler you will first need to find the tiddler you want to use. Two great sites to check for tiddlers are TiddlyVault and TiddlyTools.

To import the tools just click on the backstage link and then import. Put in the server address for the tiddlers you want and click open.

make personal wiki online

Scroll down and select all of the tiddlers that you would like to use and then click import at the bottom.

Depending on what tiddler you just installed it will be used in different ways. To figure out how to use the plugin you may want to drop down the plugins menu and click on the plugin you just installed.

make personal wiki online

Clicking on this link will open up the plugin twiddler and you should be able to see how to use the plugin in your wiki.

make personal wiki online

For the calendar plugin the basic usage is just to add <<calendar>> to any twiddler. The calendar will automatically be added to the wiki when the twiddler is saved.

Using a Free Hosted TiddlyWiki

If managing your wiki file isn't your cup of tea then you can also check out TiddlySpot which allows you to set up your own fully hosted TiddlyWiki at no cost. You will have the ability to chose from a few different TiddlyWiki variations and even have the ability to download the file for offline use.

make personal wiki online

TiddlyWiki is extremely flexible and can accommodate many needs with some of the variations available. Before you pay for another note taking program, or if you are unhappy with the one you currently have, download TiddlyWiki for free and see how it can suit your needs.

Tiddlywiki.com - Download the main files and get an introduction to the wiki here.

Tiddlywiki.org - In depth information about the wiki and creating your own tiddlers and how to take advantage of TiddlyWiki's markup language

Dropbox - To keep your TiddlyWiki in sync across computers

TiddlyVault - Tiddlers resource site

TiddlyTools - Tiddlers resource site

Tiddlyspot - Fully hosted TiddlyWiki website

How to Create a Wiki Using Google Sites

If you're looking to create a Wiki for online collaboration, here's how to do so using Google Sites and other Google tools online.

Using a Wiki to organize your files and documents is fast becoming a norm these days. And a well-built Wiki does more than organize your teams’ files into more accessible categories. This innovation also helps promote content creation, editing, and sharing.

And while it may seem cumbersome and expensive to create a Wiki, Google Sies helps you go through the process efficiently and at no cost.

To this end, we'll look at how you can take full advantage of Google Sites in creating your Wiki and alternative tools you can use in place of Google Sites.

1. Visit Google Sites

First, you must ensure you have an active Google account. If you do not have one, creating a new Google account takes a few minutes.

Next, using your preferred browser, go to Google Drive . Click on the New sign in the left-hand corner, and click on More > Google Sites . Alternatively, you could go directly to the Google Sites webpage.

Screenshot of How to Go to Google Sites

2. Create a New Site

Click on the plus sign on the new page to open a blank page where you can begin your site-building with Google Sites . Sometimes, clicking on Google Sites will automatically open a blank page with a default theme for you to work on.

The panel on the right-hand side of this page includes the Insert, Pages, and Themes menus. The Insert menu has several tools and widgets to help you create your site. These tools include buttons, images, videos, your table of contents, and a text box to type in your Wiki content manually.

This menu contains content blocks that serve as templates for arranging files on your Wiki. It also contains buttons for adding slides, sheets, forms, charts, and many other documents directly from Google Drive.

Screenshot showing the Insert menu

The Pages menu lets you track the pages you create as you work on your Wiki. This way, you can easily move from one section to another without wasting time scrolling up or down.

Finally, the Themes menu gives you six different themes you can choose from. You can also decide to tweak the colors of these existing themes or create a new one entirely.

Image showing some Themes on Google Sites

3. Title and Format Your Wiki

The first thing you should do when creating your Wiki is to give it a title. The top header on this page provides space for the site title and the page title. Your site title can be the general name of your Wiki project, while the page title reflects the current section you want to build.

The Page header menu

You can change the font size and the background to suit your choices, or even use different header backgrounds for other pages. Otherwise, the background you choose will be the same as the page title if you do not want to change it.

Screenshot showing different header background and more pages

There is no limit to the number of pages you can create. However, if you have a lot of pages, it would be best to include a table of contents at the beginning of your Wiki. This way, you can always jump to the page you wish to work on without scrolling.

4. Add Your Content

Your Wiki page would not be much to look at without the content to captivate your audience. Luckily, the Insert menu provides several content blocks and page elements that help you display information on your web pages.

As a result, you can type into a text box, insert pictures, embed links, and even add files from Google Drive.

Formatting your text to include headings and subheadings will make creating a Table of Content easy when you are done.

Screenshot showing text formatting section

5. Publish Your Wiki

After adding all content, double-check that they are in the proper format. The proper format will ensure that all the files on your Wiki are easy to access and follow. Once you have confirmed that your content is presentable, it is time to publish your Wiki on the web.

Click on the Publish button in the top-right corner of your Google Sites document. Next, enter the Wiki’s web address in the content menu. You can also add a domain name if you have one. Furthermore, you can manage the Wiki’s visibility by choosing if it is for the public or selected individuals with a shared link.

Screenshot of How to publish a Wiki

One good thing about a Google Sites powered Wiki is that you can always review and change the content and the publication settings, even after your first publishing.

Alternative Tools You Can Use to Create a Wiki with Google Docs

There are other alternatives if you do not want to use Google Sites to create your Wiki. Some of the more popular options include.

1. You Need a Wiki

YouNeedaWiki Home page

You Need a Wiki (YNAW) is a web tool that helps users create a Wiki from Google Drive folders. Its selling point is that it helps to integrate your files into your Wiki in 30 seconds or less, providing you with a nested tree menu.

This tool helps you arrange your Wiki content into a table of content for ease of accessibility. Furthermore, it allows you to make your Wiki pages public or private to share with any of your contacts or team members.

YNAW is free for one user, but requires a monthly subscription as the number of users increases. The subscription rates for 10, 25, and 75 users are $10, $49, and $99 per month, respectively.

YNAW allows you to create as many Wikis as possible, and you can save each one to Google Drive.

To use YNAW, you have to sign up using your Google account. The first page that opens after you sign in will require you to enter the name of your Wiki project.

In addition, you can choose to invite your team members before you start working on the Wiki. Otherwise, click on skip and follow the instructions on the next pages to build your Wiki.

Screenshot of Tettra home page

Tettra is another tool that helps you create a Wiki. With this website, you can arrange your existing Drive files into categories, keep track of your files and share information with your team members more effectively. This way, you can search for the files effortlessly, read, and even edit them.

Additionally, Tettra allows you to embed your documents directly into your Wiki. This way, any changes to the regular file will reflect immediately on the Tettra page. Another interesting Tettra feature is that you can link your team to a Slack channel and receive and respond to notifications in real time.

To use Tettra, sign up with your Google or Slack account. Using your Google account allows you to link your Slack account on the follow-up page. You will have to customize your team’s information, including the name and desired URL slug. Additionally, you can decide if your Wiki is solely for support or documentation.

Tettra offers a free version with limited features. The Scaling alternative is a $10 monthly subscription for each user. This subscription plan allows you to integrate Slack and Microsoft Teams. It also offers an account analysis that monitors any edits made to your Wiki. What's more, Tettra has a free 30-day trial period.

Wikis Make Collaboration Easier

With the advent of Wikis, you can easily access, review, and edit your files. This development goes a long way to ease collaboration. Furthermore, direct synchronization with Google Drive helps you create Wikis quickly and efficiently.

Using a cloud-based system like Google Sites means that any authorized user can make edits that other users can access. This opens an avenue for effective cross-platform collaboration.

Create a wiki for your worldbuilding

Bring your world to life with a custom wiki.

Create your own wiki for your game, novel or comics with World Anvil! It’s easy to make your own wiki for any genre, and for any kind of worldbuilding project, whether you’re an author, game designer or DM! Link everything together, reference and write articles AS you’re writing other articles, and organize everything as you work! Then create a wiki theme, or use one of ours, to make the look and feel perfectly in tune with your tone and genre! And of course, you can build everything in secret, with co-authors or as part of a team !

Easily search your wiki for information when you need it

World Anvil’s quick search allows you to parse through your ENTIRE world building wiki in seconds! Create a wiki that’s beautifully organized into categories, and use tags to make locating and structuring your world wiki even easier! And then search your worldbuilding wiki as you’re building your world, writing your novel or running your DnD game!

create your own wiki on World Anvil, whether it’s a game wiki, book wiki or RPG wiki!

Develop your game wiki with a team!

If you’re creating a video game, an expansive RPG world, or even co-writing a novel with others, World Anvil is the ideal tool. You’ll be able to develop and keep track of everything you need, and also share it internationally, so everyone who needs to can reference it! If you have part-time collaborators, you can give access and then revoke it later too! And later, when you’re ready to launch, share parts of your game wiki with your players, or your series bible with your readers, so they can get excited about your worldbuilding and help you build a community! Check out our Access features to learn more about building a wiki with others!

Cross reference articles to build interconnected worlds

Of course, for a worldbuilding wiki, one of the most important things in connectivity! As you’re making your own wiki on World Anvil, you can link one article to another in less than 3 seconds! Our quick and easy mentions system makes this a piece of cake. You can even quickly write articles AS you’re writing other articles with our quick pop up button, allowing you to make notes on your ideas as they come to you!

An example of how on World Anvil you can create a wiki that integrates with your RPG System and your Digital DM’s Screen for an easy tabletop RPG experience.

Integrate your world wiki and RPG Campaigns

As a Dungeon Master or Game Master, you’ll know how important it is to keep notes and track your world as your players rampage through your RPG campaign! Our Digital DM’s Screen keeps everything at your fingertips during a session! You can pull up homebrewed statblocks from your world or your system, create NPCs in seconds which become permanent additions to your campaign world, and check on your PCs sheets too. Even better, all your notes become integrated with our session reports, so you’ll be able to remember exactly what happened for next time! The perfect way to keep your campaign safe and organized!

Integrate your world wiki and novels

If you’re an author, you’ll know how important your world bible or series bible is! Our unique novel writing software works in partnership with your worldbuilding wiki, letting you link in characters, items and more. Even more, when you create a wiki on World Anvil, you can search and edit your world from the writing interface! This is perfect for quickly referencing details about a character or location, or adding new details, without losing your writing flow!

Share your wiki with friends and patrons

Want to make your own wiki private, so only you can see it, or share your worldbuilding wiki with the world? World Anvil’s advanced privacy settings allow you to do both, and give exclusive access to those you want to share more with! This is great for monetising your worldbuilding, allowing you to share exclusive content with customers and Patrons. It’s also perfect for managing beta reader waves or running a DnD Campaign! With our co-author features, you can even create your own wiki with a friend or a team, inviting collaboration to create the world of your dreams!

Creating a wiki is just one capability of the ever-expanding World Anvil toolset...

As well as being the most powerful worldbuilding wiki on the market, you can also manage your RPG characters and campaigns ! And you can write novels, short stories and serial fiction with our innovative novel writing software ! If you’re looking to turn your creativity into a career, make sure you check out our publication and monetization features too!

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Article • 10 min read

How to Create a Wiki

Collecting and sharing knowledge at work.

By the Mind Tools Content Team

make personal wiki online

Almost every organization needs to gather institutional knowledge, collate material from multiple sources, and share experiences and insights. And many companies achieve this by using wikis – web pages that can be worked on by multiple users.

But are wikis the best way to keep your information accessible and up-to-date? With a vast array of data-management and communication products now available, businesses have to choose their tools carefully. Wikis have moved on, too, giving organizations fresh options and new decisions to make.

In this article, we explore whether a wiki is the right way for you to collect and use information. If it is, we explain how to set up your wiki, and how to start using it effectively where you work.

What Is a Wiki?

A wiki is a website or online resource that can be edited by multiple users. Some wikis, such as Wikipedia , are publicly accessible. Others are used by organizations to manage information in-house, enabling teams to easily share knowledge and work together more effectively.

The Advantages of Wikis

In the right circumstances, a wiki can be a very efficient way to gather and distribute information. It can improve collaboration among team members who need to refer to, or work on, the same material. Anyone with the necessary editing rights can add ideas and observations as they occur, often in response to other people's updates.

Because they're online, wikis can make it easier for teams – especially virtual teams – to cooperate on tasks, share notes and suggestions, and contribute resources. Where several authors are updating the same piece of work, a wiki can aid version control, as it's always clear which version is the most recent.

Wikis can be set up temporarily, to support discrete projects, or developed over the longer term as ever-evolving archives of organizational knowledge.

The flexible structure of wikis allows them to adapt as the information itself changes. Plus, by keeping a record of each step, edit by edit, wikis show how a project, an area of knowledge, or even a whole organization develops over time.

The Disadvantages of Wikis

However, in other situations, some of these potential benefits can, in fact, become problems.

When you let multiple users alter important information, inaccuracies can appear. Shared pages can quickly become cluttered and hard to navigate. And if people disagree about key points, conflict can arise – and be played out in public!

Wikis aren't usually the best way to share definitive information that should not be edited, such as formal procedures or records. In these cases, consider using static web pages, databases, or other techniques and tools. You can still link to these from your wiki if you wish.

Wikis are not ideal for capturing conversations, either. Communication platforms such as Slack , Teams and Asana can give your team members safer and more sophisticated spaces for discussion and debate.

Even if you do decide to use a wiki, there are many different types, so you'll need to select wisely in order to reap the benefits and avoid the pitfalls. And the first question to ask is: do you need to create a wiki at all?

Establish Your Need for a Wiki

Before building any type of wiki, it's important to ask what business problem you'll solve by doing so. What are the benefits of sharing knowledge in this way?

Perhaps you've identified the need for an accurate and up-to-date collection of team-building activities. If you gather these in a wiki, people in different departments will be able to add their own resources and share their ideas.

If you're setting up a new project, a wiki might help your team to organize key documents, and add comments to them for others to discuss.

Or maybe you've noticed that important information about your company's culture and heritage is being lost when people leave. With a wiki, everyone could contribute to a collection of knowledge that would remain in place even after they themselves had moved on.

You'll likely get the most value from a wiki if the following points apply:

  • You're trying to build up a "big picture" based on multiple perspectives.
  • You want to capture information that's evolving or still being agreed.
  • Everyone on the team needs to see all the knowledge gathered so far.
  • There's value in creating links to other information, either internal or external.
  • It's helpful to see all the writing and editing steps that have led to this point.
  • It won't be disastrous if errors appear, because they'll quickly be spotted and fixed.

If not enough of these factors apply, or if you have difficulty stating how a wiki would benefit you, it's likely the wrong approach. What's more, if you already have effective ways to store, edit and communicate all the material you work with, a wiki may be more trouble than it's worth!

Creating a Wiki

If you've decided that a wiki is the right way to go, here's how to get one up and running:

1. Choose Your Technology

Your organization may already have the technology that you need to create a wiki. With SharePoint in Office 365 , you can easily set up wikis and make them available to others. And there are add-ons to Google Docs , such as YouNeedAWiki , that let you design and share wikis with your team. Or, your current intranet may allow you to post information that others can adapt.

If you can use existing tools like these, you'll save time and effort, and reduce the need to train others.

If you decide to bring in new technology, there are both free and paid-for options. Some systems allow you to design your own wiki in full, while others provide templates or can even produce the "foundation" wiki pages for you.

Free software packages such as MediaWiki allow you to create wikis on your existing servers. Other services, like the paid-for Confluence , host your wiki pages on their own systems.

Some products, such as Tettra , give you additional control over users' access. People can be given responsibility for particular areas of the wiki, and alerted when anyone else wants to make a change. Some also offer enhanced search and analytics tools, which will likely be increasingly important as your wiki develops.

Many organizations are using systems like these to redefine their approach to wikis. While still allowing multiple users to contribute and collaborate, they also put more controls in place over how and when information is changed. In addition, they can be connected to other work-management tools.

As a result, wikis can be used to manage high-value, company-wide knowledge and sometimes even opened up to people outside the host organization.

2. Set Up Controls

When you create a wiki, carefully consider the levels of security it will require, and whether you need to put any of your own rules in place. Pay particular attention to data security, and liaise with your IT department to ensure that anything you set up complies with company policies and national laws.

Decide who should have access to read and edit your wiki, and how much you want them to be able to do. Other controls will likely be in the form of "rules for use." Maybe there are particular style points that you want users to stick to, or other important guidelines about how they should edit their own or other people's work.

Whatever technology you use for your wiki, make sure that you know who's in charge. Appoint curators for the whole wiki or just for particular parts. They can help by culling irrelevant material, and by guiding people to put their information in the right place.

This should also reduce the risk of conflicts developing between team members as they edit each other's work (known as "edit warring"). Curators can decide if and when posts appear, and whether certain discussions need to be held offline.

3. Start Writing

Writing in a wiki is different from other forms of communication, because your initial work will be changed – possibly many times, by many different authors.

So, when you start, establish the structure and style you want, but expect the content to be adapted over time. Organize and express your information as clearly as you can – this enables others to understand it easily, and to contribute effectively.

Before making your wiki live, get some feedback. Is its purpose clear? Is the content understandable and accurate? Is it obvious how other people should take it forward?

It's also a good idea to get someone else to road test your wiki. See if they can access it as you intended, and check that any changes they make appear as expected.

4. Begin Collaborating

When you're happy with the way your wiki looks, and how it works, it's time to get other people involved.

But don't just tell them how to use the wiki – also explain why it's a good idea. Emphasize the benefits of keeping information relevant and accurate. Explain that an effective wiki will reflect different people's knowledge and experience, and that everyone will be able to access it wherever they're working.

Be sure to explain how each edit is recorded and displayed. And reassure people that mistakes can easily be corrected by reverting to earlier versions. This should help new wiki users to feel more comfortable about altering a shared document, particularly if it contains business-critical information.

For best results, wikis require effective collaboration and mutual respect – as well as an appropriate level of honest challenge between colleagues.

For this to happen, everyone needs to feel safe in offering their input, but be ready to have their contributions challenged. For more on creating the right environment for this, read our Expert Interview with Amy Edmondson, Why Psychological Safety Matters .

Some people may resist using the wiki and fall back on other familiar tools, such as email, to share information. This can make the wiki less effective, because it limits knowledge sharing, and stops the wiki being as rich and responsive as it could be.

Look for ways to change people's habits if necessary – not least by celebrating the impact of your wiki as it flourishes and grows.

Wikis are collaborative web pages. They can help you and your team to share institutional knowledge, discuss ideas, and work on projects together.

However, open-access wikis are not suitable for all forms of information. Many organizations prefer systems that take a more controlled approach.

Before creating any type of wiki, first establish a business need. Then work out exactly what you want your wiki to do, and choose the right technology to do it.

Address any security implications, and put in place clear rules for use.

Make sure that the "foundation" information you post is accurate and organized. Then ensure that all your people know how to use the wiki, so that it remains a safe and productive way to gather and share knowledge at work.

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Simple Steps to Make a Free Wiki

Last Updated: February 23, 2024 Tested

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 20 people, some anonymous, worked to edit and improve it over time. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 51,938 times. Learn more...

Websites are fun cool to make. Most people like creating wikis, here is how to make a free one without a domain name.

Things You Should Know

  • Wikimatrix.org allows you to compare wiki platforms.
  • Make sure there isn't a wiki on what you want to create a page about.
  • Include clear information about what the wiki is on like using clear pictures, readable text, and good links to articles.

Step 1 Find a website where you can make a free wiki, like Fandom, Miraheze, Wikidot, or Wikis by Wetpaint.

  • WikiMatrix.org is a website that lets you easily compare Wiki platforms.

Step 2 Have an idea of what you want your wiki to be like.

  • Choose a color scheme. Sites like Fandom allow you to customize the color for most parts of your wiki.
  • Come up with a logo.

Step 7 Create the front page.

Expert Q&A

  • Your wiki won't grow unless you keep working on, so continue to add content. Thanks Helpful 3 Not Helpful 1
  • Come up with a creative title. Avoid using the suffix "pedia" since so many wiki titles end in "pedia" now. Thanks Helpful 2 Not Helpful 1
  • Content is king. Having good content is key to getting more traffic. In addition, if you develop a good wiki it may be highlighted on other websites. For example, if you create a wiki on Fandom and has lots of good content, your wiki may be considered to be part of the Fandom spotlight which would advertise your wiki on other Fandom wikis. Thanks Helpful 1 Not Helpful 0

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Wiki Sites: What They Are & How to Create One

Danielle Richardson Ellis

Published: January 24, 2023

Ever heard of a "wiki" and questioned what it is? Suppose having something similar to the renowned Wikipedia - but for your own private use. With just one click, you can create an internal wiki repository where teams can collaborate on research projects, store documents securely, and gain access to all their work in one location.

Business owner creating a wiki

For businesses, big and small alike, wikis have become an indispensable source of centralized information - they've replaced the need for outdated printed employee handbooks or single-time email transfers of style guides.

This blog post will discuss what a wiki is, give some examples of what kinds of information are typically stored in them, and how to create your own.

What is a wiki?

A wiki is an application that allows users to quickly and easily share information. It's a collection of web pages that use simple language and hyperlinks to navigate from one topic to another easily. Wikis are typically used for internal collaborations but can also be used externally for public-facing purposes.

Wikis are highly versatile and can be used for a variety of tasks. Picture it as a go-to place where anyone can look up companywide details. It is like a universal filing system containing all the necessary content that employees should share. They're collaborative, easy to update and maintain, require minimal setup time, and are secure - what more could you want from a digital workspace?

Internal vs. External Wikis

Internal wikis are used by businesses to store and share sensitive information within their organization. On the other hand, external wikis are used for public-facing purposes and can be accessible by anyone.

Internal wikis are great for collaboration among team members, sharing customer feedback, updating business documents, and more. They provide a secure environment where all content can be organized in one central location - what's not to love?

External wikis are perfect for providing information to the public, such as product specifications or support information. They are also ideal for open-source projects and large customer communities.

What can you store in a wiki?

Below is a list of what you can store in an internal wiki:

  • Technical documentation (How-to guides, tutorials, etc.)
  • Meeting notes & minutes
  • Company policies & guidelines
  • Project plans & timelines
  • Reports & analysis
  • Customer service resources (e.g. FAQs)
  • Team contact information & organizational charts News & updates
  • Best practices & procedures
  • Employee handbooks
  • Help desk resources

How to create a wiki?

  • Choose what type of wiki you want to create (internal or external).
  • Pick the platform you're going to use.
  • Set security protocols and community guidelines.
  • Start adding content - make sure to use simple language, visuals, and hyperlinks.
  • Assign roles and permissions for editing access.

1. Choose what type of wiki you want to create (internal or external).

If your goal is to share sensitive, internal information within your organization, an internal wiki is what you should go with. But if you want to create a public-facing wiki that anyone can access, an external wiki is what you need.

2. Pick the platform you're going to use.

There are many software's available for creating a wiki online. To make your choice, consider whether you want an open-source or hosted solution and what functionality you need.

If you’re a large, global company looking for open-source software, then you might opt for MediaWiki , the collaboration and documentation platform powering Wikipedia. But if you’re a smaller business or simply need less bells and whistles, then you might prefer more basic software like DokuWiki , WikiWikiWeb , or Google Sites .

If you’re looking for software that’s easy to use and manage, then you might opt for a premium software like Tettra . With Tetra, you can connect other work management tools like Slack, put users in charge of particular sections of the wiki, and get enhanced search and analytics tools — all without coding. Even those just getting started with website development  can use this tool to set up a wiki in no time.

Tettra wiki dashboard

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Scribbleton

The little personal wiki

other platforms

Components and Styles

"I have used many other personal notepad programs available -- Evernote, OneNote, Wikidpad, Zim, etc. for about ten years now. I have never seen software come so close to the ideal of putting Wikipedia on my desktop." James D.

What is Scribbleton?

Scribbleton is your personal wiki

Organize your thoughts

Scribbleton is your own personal wiki, where you can store everything from quick notes, to detailed checklists for work, to the outline for that next bestseller novel.

Create links between pages in Scribbleton

Everything is within reach

With Scribbleton, you can easily create clickable links between words, phrases, and pages, allowing you to quickly locate cross-reference information.

Scribbleton is cross-platform

Support for multiple platforms

You can read and write the same Scribbleton wiki document on Windows, Mac, or Linux, so you can work on the platform of your choice, without compromise.

make personal wiki online

Flexible formatting

With support for multiple text sizes, flexble text alignment, and text decoration, each of your pages will be perfectly formatted.

Scribbleton data export

No data lock-in

Scribbleton offers numerous export options. You can export individual pages or entire wikis, so your data will always be available to you.

Share the same data file across multiple platforms.

Share and sync

Scribbleton was designed for shareability. Place your wiki file on a shared drive, and you can access and edit your data from any machine on the network.

No cloud is needed

No cloud required

Your Scribbleton wiki files live on your local machine. Nothing is sent to any outside servers, so your private data remains private.

"You can write notes, make new ones, and add a bit of formatting. You can also highlight a word, then create a new note and link from it, much like Wikipedia. This makes it so you can link all your notes together in a nice, seamless way. What's really nice is that you can export those notes in a ton of ways and the software's available on most platforms, so you never feel locked into it." Thorin Klosowski at lifehacker.com -- 'Scribbleton is a Personal Wiki for All Your Thoughts'
"Awesome product!" Satmeet M.
"I love the app!" Alexander D.
"You rock. Thanks for this tool!" Xander
"The interface is fast. I really like it." Fernando M.
"It's a classy app!" Duane M.
"The app feels good and is super fast." Marcus K.

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How to Use Obsidian as a Personal Wiki on Your Computer

Plus we tell you if it's any good

Author avatar

A personal wiki is the preferred note-taking format for many power users. After all, having your notes organized in an inter-connected wiki makes them much easier to navigate than a linear collection of pages.

But most methods of creating private wikis are rather tedious. Either they need you to set up an offline server of sorts, complete with HTML and CSS, or they just let you access a webpage with your web browser.

How to Use Obsidian as a Personal Wiki on Your Computer image

What if you wanted plain and simple wiki pages that can be stored on your computer in a single file or folder? That’s where Obsidian comes in.

What Is Obsidian?

At its basic, Obsidian is an amazing note-taking application. Scratch beyond the surface, however, and you’ll find that it’s much more than that.

Obsidian gives you the ability to create your own wikis with a network of interconnected nodes, allowing you to organize your thoughts (or research) in a more natural format. There are many “brain mapping” apps that already do that, but none are as clean and simple to use as Obsidian.

What Is Obsidian? image

Furthermore, all your notes are held in a folder on your own PC, completely offline. This means your data is safe in your hands, to be backed up to a USB drive or your preferred cloud storage.

And the biggest draw? It is completely free. You can get started with this incredibly versatile note-taking app without having to shell out a penny or have your data held to ransom by a third-party server.

Why Do You Need a Personal Wiki?

If you have ever worked on a complex project needing a lot of research and notes, you know the value of an internal wiki . There is only so much information you can put in a series of pages before it becomes an indecipherable mess.

There is a reason Wikipedia (or any wiki, for that matter) organizes its information in the way it does – it is more intuitive to traverse through a web of interconnected topics. A wiki software achieves the same thing, but for your personal use.

Ultimately, it’s a note-taking paradigm that allows you to create a knowledge base of sorts, with topics neatly organized by their relations to each other. Whether you are working on a creative project or researching a complex subject, a personal wiki is a must-have tool.

Using Obsidian

Obsidian is a Markdown-based text editor . This makes starting out quite easy – just open a blank page and start typing. Of course, some knowledge of basic Markdown formatting comes in handy, especially the syntax for adding links.

  • First, download Obsidian from the official website. There is an installer for Windows, along with Mac and several Linux distros. Mobile users can head to the Google Play Store and Apple App Store to install Obsidian on their smartphones.

Using Obsidian image

  • The installation is lightning fast – simply run the setup and the app will open up in a few seconds.
  • Obsidian notes are organized as “vaults”.  Each vault is essentially a folder full of plain text Markdown files, usually centered around a topic. Obsidian can both create new vaults as well as open vaults created previously, even from another device. For now, let’s go with the middle option.

Using Obsidian image 2

  • You will be asked to name the vault and specify a destination. You can choose to store it on your PC or a portable drive connected to it.

Using Obsidian image 3

  • The latest version of Obsidian comes with a live preview feature. Basically, it lets you see the effects of the Markdown formatting directly (like a WYSIWYG editor) instead of having to switch to a preview. We recommend turning it on.

Using Obsidian image 4

  • The vault will open in the standard Project view, displaying a list of all of your files and the text of the currently selected file. Except there’s nothing to show yet, so you get a blank canvas.

Using Obsidian image 5

  • Create a new file by hitting Ctrl+N or using the New Note button on the left.

Using Obsidian image 6

  • You can now start typing the contents of the note, using Markdown formatting when necessary. While a complete Markdown syntax guide is beyond the scope of this article, we’ll demonstrate creating linked notes. Just put some text inside double-square brackets, and it will turn into a link.

Using Obsidian image 7

  • Clicking on the link directly creates a new note with the name in the brackets, ready to be edited similarly. You can also see the ever-expanding hierarchy of notes in the list on the left, and switch any of them with a click.

Using Obsidian image 8

  • You can also view your network of nodes in the graph view, opened by the dedicated button in the side panel on the left (the molecule-like icon). It displayed all of your notes with lines joining the linked ones, giving a nice way to see the relations between them. With just two notes it doesn’t look like much, but when you have dozens (or hundreds) of files it comes in really handy.

Using Obsidian image 9

And that’s pretty much it. You can create your own personal knowledge base by simply typing up your notes and linking together related topics, without any other markdown formatting involved.

That being said, learning a bit of Markdown will let you include things like bulleted lists and external links, along with a bunch of other formatting options that make your notes easier to read.

Beyond Notes – Plugins

Obsidian’s greatest advantage over other note-taking apps is its extensibility. With the right plugins, you can turn Obsidian into almost anything, from a kanban board to a journaling tool.

And there are quite a few plugins available. As with any free tool, Obsidian has a large and active community. There are plugins to add all sorts of functionality to Obsidian, making it a productivity tool on par with the likes of Trello or Notion.

  • To get started with plugins, run the Obsidian app on your computer, and open Settings from the gear icon on the bottom-left.

Beyond Notes – Plugins image

  • Select the Community plugins option.

Beyond Notes – Plugins image 2

  • By default, Safe mode is turned on, preventing any community plugins from being installed on your PC. Use the button to turn it off.

Beyond Notes – Plugins image 3

  • You’ll be prompted to confirm the choice, with a warning about the risks posed by poorly made plugins. Select Turn off Safe Mode to proceed.

Beyond Notes – Plugins image 4

  • The interface will now change, displaying additional options to find more plugins and view all installed ones. Click on Browse to get a list of all community plugins.

Beyond Notes – Plugins image 5

  • The plugins are sorted by their number of downloads, so you’ll find the most popular plugins near the very top. Each of the entries comes with a name and short description, which you can select to see more detail.

Beyond Notes – Plugins image 6

  • After selecting a plugin, just click on the Install button to add it to Obsidian.

Beyond Notes – Plugins image 7

  • You must Enable the plugin too before you can use it. This is also where you can uninstall or disable the plugin if you want to.

Beyond Notes – Plugins image 8

  • The plugin will be activated and ready to use.

Beyond Notes – Plugins image 9

Is Obsidian Any Good?

Anyone who has ever tried to compile a comprehensive knowledge base of their notes knows how difficult it is with a normal word processor. This is especially true for creative projects, where your thoughts branch out in all tangents, rarely keeping to a strictly linear flow.

Wiki software with internal linking does exist, but few are as lean and easy to use as Obsidian . Not to mention extensible, with complete Markdown support and a variety of plugins made by the community.

And the best part? The app is completely free and local. Your files are stored on your own computer, keeping your data safe and private. This makes Obsidian one of the best ways to organize information out there.

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Levin Roy is a software engineer who loves writing about technology. Whether it is Windows tips-and-tricks or in-depth guides about application development, Levin uses his practical experience and technical skills to create articles that can help solve tricky problems. Read Levin's Full Bio

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Create and edit a wiki

A wiki is a site that is designed for groups of people to quickly capture and share ideas by creating simple pages and linking them together. Your organization can use a wiki for a variety of uses. On a large scale, you can share large volumes of information in an Enterprise wiki. On a smaller scale, you can use a team site as a wiki to gather and share ideas quickly about a project.

To learn a little more about wikis, see Wiki overview at the bottom of the page.

Create a wiki page library

A team site is a wiki. That’s also true of other types of sites. Therefore, you can start from your team site or another type of site and begin creating wiki pages right there. In a team site, each new page is created in the Site Pages library. If that’s all you need, you don’t need to create a wiki page library and you can skip to other procedures in this article. If you prefer to manage your wiki separately, you can create a wiki page library.

SharePoint Online Public Website Settings button

Note:  You can also scroll though the apps to find Wiki Page Library .

Click Wiki Page Library .

Site contents with Wiki app tile highlighted

In the Name box, type a name for the new wiki page library, such as Wiki Pages .

Click Create .

In the Contents list, click the new wiki to open it.

Share button for SharePoint 2016

In the Share dialog box, enter the names, email addresses, or the alias 'Everyone'. If you have team email aliases such as "Engineering", or any other group alias, you can also enter those here. As you enter the names, the server queries to verify the existence of the user account or alias. If, later, you want to add users, see Adding users to a wiki page below.

Share dialog

SharePoint Server 2019

Click Share to save.

You can configure the settings for the wiki page library, such as permissions, page history, and incoming links, by going to the library and clicking Page in the header.

If you create a new wiki page and later want to change its title, see Customize your team site .

Top of Page

Create an Enterprise wiki site

Before you create an Enterprise wiki, think about whether it’s the best solution for your organization. To learn more information about how to plan and create an Enterprise wiki site, see Plan sites and manage users to get some ideas. A full-scale Enterprise wiki should be created as its own site collection. See Create a site collection for more info.

Important:  The Enterprise wiki is on the publishing tab in the template collection. The Publishing tab will not appear if the publishing features are not enabled at the site collection level. Your site collection administrator needs to enable the SharePoint Server Publishing Infrastructure feature on the site collection to make publishing-related templates available in the site. To enable publishing (with correct permissions), see Enable publishing features , Features enabled in a SharePoint publishing site or Enable publishing features on SharePoint 2013 or 2016 .

The following instructions show how to create an Enterprise wiki as a subsite.

On the Site Contents page, click New+ , and then Subsite , or click new subsite .

On the New SharePoint Site page, type a Title and a URL name for the site.

In the Template Selection section, click Publishing , and then click Enterprise Wiki .

Add Enterprise Wiki hightlighted

To set unique permission, click Use unique permissions .

Add enterprise wiki screen with unique permissions hightlighted

You may be taken to the Set Up Groups for this Site dialog, where you can leave default, add, or change groups.

Set up groups for site dialog box

Note:  You can configure the site permissions and other site settings for the Enterprise wiki site later, by clicking Share . For information, see Adding users to a wiki page below.

Edit a wiki page

When you first create a wiki, the home page contains sample content about wikis. You can edit it or replace it with your own content. The easiest way to start adding content to your wiki is to edit the home page and add placeholder links to pages that you will create later.

Note:  To edit wiki pages, people need permission to contribute to a wiki.

On the wiki page that you want to edit, click Page , and then click Edit .

Type any text you want into the text section.

Use the buttons on the ribbon to format text, and insert other content, such as pictures, tables, hyperlinks, and Web Parts.

Insert ribbon on Wiki page

To add wiki links to other pages, type the name of the page surrounded by double square brackets: [[Page Name]]

For example, to add a wiki link to a page named "Project Dates," type: [[Project Dates]]

When you start to type [[ , if the page exists, you'll be able to select it from the list.

Inserting a link into a Wiki

If the page that you are linking to does not exist yet, you can create a link to the page anyway. After you save the edited page, the placeholder link you just created will have a dotted line beneath it. The actual page will be created later when someone else clicks the link to the page.

When you are finished editing the page, click Page and then click Save . If you don’t want to save your changes, click Page , click the arrow under Save , click Stop Editing and then click Discard changes .

Tip:  You can add more content later or change content that you have entered by clicking Edit . If you created a placeholder link, you can later click the link to create and edit the page.

Adding users to a wiki subsite page

In the Share 'Wiki Name' dialog box, click Invite People to add users to the page.

Enter the names, email addresses, or the alias 'Everyone'. If you have team email aliases such as 'Engineering', or any other group alias, you can also enter those here. As you enter the names, the server verifies the existence of the user account or alias.

To set permissions for the new users, click Show Options . Under Select a group or permission level or Select a permission level , select one of the groups or permission level (such as Read, Edit, or Full control.

To see the list of all users who are already sharing the site, click Shared with .

When you're done, click Share .

Check out a wiki page for editing

You don’t usually have to check out a page for editing, but it’s a good idea if you think someone else might try to edit it at the same time as you. When you check out a wiki page, you ensure that others cannot make changes to the page while you edit it. While the page is checked out, you can edit and save it, close it, and reopen it. Other users cannot change the page or see your changes until you check it in.

From the wiki page that you want to edit, click Page and then click Check Out .

Wiki check out page

Note:  When you check a page out, you are only reserving it for yourself, it doesn't save, download, or edit. You need to choose what you want to do.

Click Edit to edit the page.

Note:  To check in the wiki page after editing, click the Check In button. To discard checkout, click the arrow under the Check In button, and then select Discard Check Out .

Add a picture to a wiki page

You can add a picture from your computer, web address or from your SharePoint site directly to your wiki page.

Editing links in Sharepoint wiki pages

Click where you want to insert the picture, and then click the Insert tab on the ribbon.

To insert a picture from your computer, do the following:

Click the Picture and then click From Computer .

Insert a picture from the computer option

Browse to the picture on your computer, select the library that you want to upload the picture to, and then click OK . You may need to fill in additional information about the picture you are uploading.

To insert a picture from a web address, do the following:

Click Picture and then click From Address .

In the Address box, enter the web address where the picture is located.

In the Alternative Text box, type some text to describe the picture. Alternative text (or Alt text) appears as tooltip text when readers point to the picture. Alt text also helps people using screen readers understand the content of pictures.

To insert a picture from a library on your SharePoint site, do the following:

Click Picture and then click From SharePoint .

In the Select an Asset box, select a library or folder containing the picture you want to insert, Then click the picture, and then click Insert. You may need to fill in additional information about the picture you are inserting.

You can use the commands on the Image tab to add Alt Text for your image, change its appearance, and position it on the page. When you’re done editing the page, click Save to save your changes.

Adding and editing links in a wiki page

Wiki pages support the placement of links to other web or SharePoint sites outside the wiki across the top of the page and on the Quick Launch bar. These links differ from wiki links placed directly on the wiki page by users as they are specifically managed by the wiki administrator. You can also drag and drop links to rearrange them.

Click the link gadget to add a new link

Enter the text for the Text to Display field for the link. This determines how the link appears on the page.

Enter the URL address in the Address field. Example: http://www.microsoft.com.

Click Try link to test your link URL. When you're done, save your link.

editing a Sharepoint wiki page link

Add a wiki link to another wiki page

You can use wiki links to link pages together by simply using the page name surrounded by double square brackets. You create wiki links the same way whether you are linking to existing wiki pages or pages that do not exist yet.

For example, if your team will be creating a link later for Training Issues, you can go ahead and insert the link to the page now by typing [[Training Issues]] . After you save the page, the link to your future page appears with a dotted line under it.

To create the page later, someone can click the underlined placeholder link and then click Create .

Edit Icon

Click where you want to insert a wiki link.

Type [[ and then begin typing the name of the page. The wiki will suggest page names that start with what you are typing.

Do one of the following:

To select one of the suggested pages, use the arrow keys and then press ENTER, or use the mouse.

Type a new page name followed by ]] . If you type a new page name, you will create a link to a page which has not yet been created.

Your finished page name should be surrounded by double square brackets, like this: [[Page Name]]

Tips:  To quickly add a link from a wiki page back to the home page for your wiki, type [[Home]] . You can link to many objects in SharePoint, not just pages. Here are some examples of links:

[[Dogs]] : A link to a page named Dogs in the same folder.

[[Animals/Dogs]] : A link to a page named Dogs in a subfolder called Animals.

[[List:Announcements/Welcome]] : A link to the item called Welcome in the Announcements list on this site.

To display double opening or closing brackets without making a link, type a backslash before the two brackets. For example, \[[ or \]] .

Create a wiki page from a placeholder wiki link

You can create wiki placeholder links to pages that do not exist yet. Creating placeholder links helps people create the wiki in smaller pieces without worrying about creating every page in the wiki all at once. A placeholder wiki link has a dotted line beneath it.

Go to the page that has the placeholder link.

Click the placeholder wiki link.

In the Add a page window, click Create .

Add the content that you want to the new page and save it.

Edit a wiki link or its display text

You can edit wiki links, as well as the display text that someone sees when they click the link. Wiki links are different from hyperlinks to pages or websites outside of the wiki. To edit or change hyperlinks, use the Format tab on the Link Tools contextual tab of the ribbon instead.

You might need to edit the display text for a wiki link if the name of the page you want to link to is not clear in the context of the page where you are inserting the link. For example, if the page for brainstorming ideas about the first chapter of a book is named CH1, you might want "Chapter One" as the display text for the link, so that the purpose of the page is clearer.

To edit the path of the link so that it points to a different page, click between the two sets of double-square brackets ( [[ and ]] ), and then replace the current link with the name of the page that you want to link to.

To change the display text to something other than the exact name of the page, type a vertical bar character ( | ) after the name of the page ( SHIFT + \ ) and then type the text that you want to appear: [[Name of Page|Text that Displays]]. For example, to use different display text for a page named CH1, you could type: [[CH1|Chapter One]]

Add a hyperlink

You can add a hyperlink to a page that is external to your wiki or even external to your site.

Add a link to an external page

Click where you want to insert the hyperlink.

To add a link that’s external to your site:

Click Insert , then click Link , and then click From Address .

In the Insert Hyperlink dialog box, type the text to display and the web address for the link.

Add a link from another SharePoint site

Click Insert , then click Link , and then click From SharePoint .

In the Select an Asset dialog box, browse to the file that you want to create a link to, and then click Insert .

Add a list or library to a wiki page

You can add other items to a wiki page, such as a tasks list to track action items or tasks related to the wiki. Later, you can choose whether or not the list or library appears on the Quick Launch navigation for the wiki.

Click where you want to insert the list or library.

Click Insert and then click Web Part .

On the pane that appears on top of the page, under Categories click Apps , and then under Parts , select the name of the list or library, and then click Add .

If you need to add a list or library to the Web Parts list, see Create a list in SharePoint . To create a library, see Create a document library in SharePoint .

Wiki overview

A wiki can help your organization collect and capture institutional knowledge, assemble content from numerous sources, and share plans and ideas. For example, a corporation can create a company-wide Enterprise wiki where employees can find and contribute the latest, most comprehensive information about corporate activities, benefits, and services. Or your team can use a wiki to collect information for new team members, to plan a conference, or to collect ideas for a large document or manual.

Wiki

After someone creates a wiki page, another team member can add more content, edit the content, or add supporting links. The community of authors helps to ensure the accuracy and relevance of the content. Wikis continue to evolve as people add and revise information.

Because team members can edit wiki pages without any special editing tools, wikis are a good tool for sharing ideas and collecting information from several people. Team members can easily create links to pages for someone to finish creating later, or links to existing pages, without having to struggle with long web addresses.

Your team site is a wiki

The default page type on team sites, and other types of sites, is a wiki page. So in that sense, wiki is everywhere. What that means is you don’t need a special site to create a wiki.

Because the home page of a team site and the new pages that you create there are automatically wiki pages, you can create a wiki right on your team site without creating other libraries or sites. New pages are created in the Site Pages library on a team site and you can manage your pages from there. However, the disadvantage to this approach is that you will not have as many specialized options that come with a wiki page library or an Enterprise wiki site.

Wiki considerations

If you know you will be creating many wiki pages or if you want to manage permissions separately for your wiki than for the rest of your site, you have a couple of options, depending on the scale of the wiki you plan to create and the range of options you want:

Wiki page library     A wiki page library is tailored to managing wiki pages and includes special commands on the ribbon for managing page history, permissions, and incoming links to pages. A site owner can create a wiki page library on most sites and get many of the benefits of a traditional wiki.

Enterprise wiki     An Enterprise wiki is a publishing site for sharing and updating large volumes of information across an enterprise. If an organization needs a large, centralized knowledge repository that is designed to both store and share information on an enterprise-wide scale, consider using an Enterprise wiki. Before you create an Enterprise wiki, think about whether it’s the best solution for your organization. To learn more information about how to plan and create an Enterprise wiki site, we recommend reading the articles about planning sites and site collections.

Who can create a wiki?

You need to have permission to create a site, library, or pages. But the good news is, if a site has been shared with you and you have permission to edit it, you most likely have permission to create a wiki.

Permission levels can be customized, but for most sites, you can create a wiki page library if you have the Edit permission level. By default, members of the Site Name Members group have the Edit permission level. You need to have the Full Control permission level to create an Enterprise wiki site, or your administrator must enable self-service site creation. By default, members of the Site Name Owners group have the Full Control permission level, but your site may be set up differently.

To manage permissions for a page in a wiki page library or an Enterprise wiki, a site owner can click the Page Permissions command on the Page tab on the ribbon.

Although initially creating the site or library is similar to other sites, adding content to a wiki is different from how you add content to other types of sites. On a wiki, you usually start by editing the home page and adding placeholder wiki links to other pages that do not exist yet. You can create those other pages as you go or create them later. When you want to create the page that corresponds to a placeholder link, click the link. The page opens in Edit mode where you can add text and other content such as images.

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Personal Finance

12 ways to make money on your phone.

how to make money from phone

Our evaluations and opinions are not influenced by our advertising relationships, but we may earn a commission from our partners’ links. This content is created independently from TIME’s editorial staff. Learn more about it.

If you've got a smartphone, you've got options for making money in the palm of your hand. You can start a side hustle or online business or look for ways to create passive income. Many ideas don’t even take much time. By using your phone to experiment with different money-making ideas, you can figure out what works best for you.

12 ways you can earn good money from your phone

When using your phone to make money, your income-earning potential will depend on which money-making ideas you try and how much time you’re willing to put in. Whether you need a few dollars to cover your weekly coffee habit or a larger amount to pay for your monthly expenses, here are some of the best ways to earn money from your phone.

1. Participate in consumer research

Sharing your opinions is one of the easiest ways to make money from your phone. There are plenty of companies willing to pay money to conduct market research with regular consumers.

Essentially, you're getting paid to complete surveys and answer questions. The amount you can earn varies by survey site, and there are plenty to choose from.

One of the most popular sites for consumer research is Survey Junkie . Millions of people use Survey Junkie to share their feedback on brands and get paid for it. You can take surveys or join online focus groups to earn points which you can redeem for cash or e-gift cards to top retailers.

While you won’t get rich using Survey Junkie, the site claims that you can make $40 per month by completing three surveys a day.

2. Sell things you don't need

If you've got some clutter lying around the house, you've got a simple way to make money from your phone. Many experts recommend the “six month rule”—if you haven’t used or worn something in the past six months, you’re probably safe to get rid of it.

List your items for sale online, and when they sell, you get paid. Some of the best options for selling your old stuff on your phone include:

  • Facebook Marketplace.
  • Local Facebook bargain groups.
  • Craigslist and Ebay.
  • Apps like Decluttr or LetGo.
  • Clothing resellers like Depop and Poshmark.

Remember that if you're meeting up with local buyers to drop off items you're selling, always choose a neutral, safe location.

3. Invest for extra income

There’s a reason Einstein called compound interest the eighth wonder of the world. Investing is one of the most time-tested methods for building wealth over the long term. These days, it's easier than ever to buy and sell stocks or other securities directly from your smartphone.

There are a few ways to make money from your phone with investments. You could download an investment app and try your hand at day trading. However, that requires expertise and time since you must constantly monitor the markets to decide when to buy and sell a security.

An automated savings app offers a more passive approach. Round-up apps like Acorns link to your bank account and round up your debit card purchases to the nearest dollar. The “spare change” is then invested into a portfolio of exchange-traded funds so you can easily grow wealth on autopilot.

Acorns

Acorns (Money)

$0 transaction fee.

$3 per month for Acorns Personal; $5 per month for Acorns Personal Plus; $9 per month for Acorns Premium

0.03% to 0.25% expense ratio on most funds and 0.95% for Bitcoin fund.

4. Earn cash back when you shop

If you shop online using your phone, you can earn cash back on the things you buy. Monay saving apps , such as Rakuten and Drop, let you earn back a percentage of what you spend when you shop at their partner retailers.

Rakuten , for example, allows you to earn up to 40% cashback when you shop online or through the mobile app. You can also get an introductory cash bonus when you sign up and make eligible purchases, along with additional cash bonuses for referring friends and family.

Pro tip: Stacking a cash back app with a cash back credit card can put even more money back into your pocket.

5. Get paid to play games

If you enjoy playing games on your phone, why not make some extra money for your efforts?

Apps like Mistplay reward you for playing games on your mobile device. When you download Mistplay and create an account, you can earn in-app currency for your playing time. You can then redeem that currency for gift cards from Amazon, Best Buy, and other top brands.

InboxDollars is another app that pays you to play games. You can also make a little extra money by taking surveys through its app or earning cash back at partner retailers.

Will playing video games on your phone make you rich? Absolutely not. But it’s a simple way to pick up some extra money with a minimal investment of time.

6. Monetize your TikTok account

TikTok is a hugely popular social media platform, and if you spend a lot of time on the app, you might be able to monetize your presence.

There are many ways to make money on TikTok . Depending on the type of content you create, you can try the following:

  • Affiliate marketing.
  • Joining the TikTok Creator Fund.
  • Live Streaming.
  • TikTok Shop.
  • TikTok ads.
  • Brand sponsorships.

You can also use TikTok to drive traffic to a website or e-commerce store that you own. Keep in mind that you'll need to build up a decent following first, so this might not be a way to make money fast. But there are TikTok creators earning a sizable income from their channels.

7. Get paid to watch videos

If you watch videos on your phone, you could be getting paid for your time.

Swagbucks , for example, pays users to watch videos and complete other short tasks like playing games or taking surveys. You can also earn cash back when you shop online or in stores with the Swagbucks app .

Watching videos may not be the most lucrative option for making money. But it doesn't require any special skills or a college degree, making it an easy option for earning extra cash.

8. Become a dropshipper

Dropshipping is an online business model that requires a minimal upfront investment.

As a dropshipper, you set up a storefront and feature products from third-party companies or suppliers. When someone buys an item from you, the third-party company is responsible for fulfilling the order and shipping out the products.

So how do you make money as a dropshipper? It's simple.

You buy the products from the third-party company at wholesale, then sell them at the retail price to your audience. The difference between what your customers pay and what you pay for the items is your profit. Best of all, you don't have to store any inventory or handle shipping yourself, so you can run your business entirely from your phone.

Dropshipping has seen a rise in popularity in recent years and is expected to continue growing. According to Grand View Research , the dropshipping industry was valued at $225.99 billion in 2022 and is expected to grow by 23.4% from 2023 to 2030.

9. Sell your photos

If you love taking photos with your phone, you could make money by selling them to stock photo websites such as Foap and Shutterstock.

For example, Foap allows you to upload your pictures from your phone and sell them to brands. You license your photography for commercial use and in exchange, collect payments from the brands that purchase them. Shutterstock works in a similar way, in that you can upload your photos and make money when someone downloads them.

10. Gig apps

Gig apps connect you with money-making opportunities locally. Depending on which app you're using, you might get paid to:

  • Shop for and deliver groceries.
  • Deliver restaurant orders.
  • Drive people around.
  • Complete odd jobs or simple tasks.

There are lots of gig apps that allow you to make money with your phone. Some of the most popular options include Rover, DoorDash , Instacart, Shipt, Postmakes, Uber, and TaskRabbit.

For example, Rover connects dog walkers and pet sitters with pet owners who need help taking care of their furry friends. DoorDash pays you to pick up and deliver local restaurant orders. And Care.com can help you find babysitting gigs in your community.

11. Become a user tester

User testers get paid to test out websites and apps. All you need to do is visit the website or download the app, test it out, and report your findings back to the testing company.

It's a low-stress way to make money from your phone without a lot of effort. If you're looking for a site that pays for user testers, try UserTesting.com or the TryMyUI app.

Both platforms offer opportunities for user testing gigs. The more time you spend testing digital products, the more money you earn.

12. Start a YouTube channel

YouTube can be a lucrative way to make money from your phone if you're able to build up a solid subscriber base and get the necessary viewing hours for monetization with ads. As of 2024, YouTube creators will need 4,000 viewing hours on their channel over the previous 12 months in order to begin monetizing. Aside from ads, you can also monetize a YouTube channel with:

  • Selling products.
  • Channel memberships.
  • Sponsored content.
  • Super chat and stickers.

It's fairly easy to create a new YouTube channel and start uploading videos or shorts from your cell phone. You may want to spend some time studying what kind of content is popular if you're stuck on which niche to choose.

TIME Stamped: Making money from your phone isn't that difficult if you know where to look

Creating extra income can help take the pressure off your budget or make it easier to reach your goals, like saving or paying down debt. With so many different ways to make money on your phone, it's worth exploring some of the possibilities if you could use some added cash in your bank account.

Frequently asked questions (FAQs)

What are the best money-making apps in 2023.

Some of the best apps for making money from your phone include Survey Junkie , Swagbucks , and Rakuten . With Survey Junkie , you can earn money from taking consumer surveys while Swagbucks pays users to complete short tasks like watching videos or playing games. Rakuten , meanwhile, pays you cashback when you shop at its partner stores.

How can I reduce my phone bill?

If you need to reduce your phone bill you can start by reviewing your current service plan to eliminate any unnecessary charges. Cell phone insurance, for instance, might not be something you need to pay for if it’s already included as a benefit on one of your credit cards. Other ways to trim your phone bill include moving to a lower plan and signing up for autopay if your provider offers a discount for doing so.

Can I make money without working?

It's possible to make money without working a traditional job. For example, you can create passive income using an investing app or through affiliate marketing. And dropshipping, taking surveys, and shopping online using cashback apps are other ways to make money without having to get a job.

The information presented here is created independently from the TIME editorial staff. To learn more, see our About page.

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Hearings on Trump's criminal cases in New York and Georgia

By Kara Scannell , Lauren del Valle , Jeremy Herb , Zachary Cohen , Jason Morris, Nick Valencia , Kristina Sgueglia, Dan Berman , Tori B. Powell and Matt Meyer , CNN

Here are key takeaways from Fani Willis' stunning testimony

From CNN's Marshall Cohen, Devan Cole, Holmes Lybrand and Katelyn Polantz

The Georgia election subversion case against  Donald Trump and 14 of his allies took a stunning turn Thursday when two top prosecutors testified under oath about their romantic relationship at a hearing triggered by allegations of self-dealing that have the potential to derail the entire effort.

The all-day hearing escalated steadily throughout the day, culminating with Fulton County District Attorney Fani Willis taking the witness stand for a combative brawl with defense attorneys that drew several rebukes from the judge.

These are key takeaways:

  • Willis' defiant afternoon: Things quickly went off the rails. Willis didn’t act much like a traditional witness on the stand and was more like a prosecutor, arguing with the defense attorneys, raising objections, making legal arguments and even having exchanges with Judge Scott McAfee . She even raised her voice at one point. This led to a few rebukes from McAfee. Willis repeatedly accused some of the defense attorneys of peddling lies – before and after the judge’s admonishment.
  • Willis says she's not on trial: Willis seized several opportunities to defend herself. “You think I’m on trial,” Willis said, in her sharpest pushback of the day. “These people are on trial for trying to steal an election in 2020,” she added, pointing toward the table of attorneys representing defendants in the criminal case. “I’m not on trial, no matter how hard you try to put me on trial.” She later slammed the defense attorneys, calling them “confused” and “intrusive.”
  • When did the relationship start? On the stand, prosecutor Nathan Wade stuck to his earlier claim – in a sworn affidavit submitted to the court – that his romantic relationship with Willis began in early 2022 and that they split travel and vacation expenses. But Robin Bryant-Yeartie, a former friend of Willis and Fulton County employee, contradicted that claim , testifying that she had “no doubt” that the Willis-Wade affair began in late 2019. Notably, that would be before Willis hired Wade to lead the Trump probe in late 2021.
  • Wade and Willis describe using cash for reimbursements: Wade and Willis have offered a simple explanation for why there’s essentially no paper trail to back up his claims they split expenses: Willis used cash .
  • When did the relationship end? There was also a dispute over when the relationship ended, and whether it had any impact on the decision to seek the massive RICO indictment against Trump and others last August. Both said the relationship ended in summer 2023. Willis implied that the physical component ended earlier in the summer, but that the two had a “tough conversation” that fully ended things afterward.
  • Huge distraction from Trump's charges: Nothing that happened Thursday undercut the factual allegations against Trump, Rudy Giuliani, Mark Meadows, or the other GOP allies who are accused of trying to overturn the 2020 election. But the hearing shifted the conversation away from those allegation and away from Trump’s legal woes for now.

Trump reacts to Willis' testimony in Georgia

From CNN's Kate Sullivan

Former President Donald Trump on Thursday reacted to c and her lead prosecutor on the 2020 election case, Nathan Wade.

“FANI NEVER PAID CASH. SHE GOT FREE TRIPS AND OTHER THINGS FROM HER LOVER, WITH THE EXORBITANT AMOUNTS OF MONEY SHE AUTHORIZED TO BE PAID TO HIM. A GIANT SCAM. WITCH HUNT!!!”  Trump posted  on Truth Social. 

Wade and Willis pushed back against allegations from the defense that Willis was essentially getting kickbacks from Wade in the form of vacations. They said they split expenses and that Willis reimbursed Wade in cash for certain things.

Georgia judge says no ruling will be issued tomorrow in case over whether to dismiss Willis

From CNN’s Holmes Lybrand

Fulton County Superior Judge Scott McAfee looks on during a hearing at the Fulton County Courthouse on Thursday, February 15, in Atlanta, Georgia.

Fulton County Judge Scott McAfee said he would not issue any rulings Friday after the evidentiary hearing on efforts to disqualify District Attorney Fani Willis from the Georgia election subversion case. 

“I’m not ruling on any of this tomorrow,” McAfee said in closing the hearing Thursday. “This is something that’s going to be taken under advisement on all aspects.”  

McAfee also raised the possibility of scheduling final arguments from the parties at a later date. 

“My goal, my hope is perhaps we can just close the evidence tomorrow, and we can take it from there,” McAfee said.

Willis woke up "ready to testify," bishop who prayed with her before court says

From CNN's Nick Valencia and Devon Sayers

Fulton County District Attorney Fani Willis woke up Thursday morning "ready to testify," according to the African Methodist Episcopal bishop who says he prayed with her before today’s hearing.

Bishop Reginald Jackson told CNN he met with Willis earlier this morning before court began to "offer her words of encouragement," and they prayed together.

"She seemed comfortable. She seemed eager to address," Jackson said.  "I had the feeling this morning that she was ready for this. It's been going on for over a month, these efforts to destroy her reputation,” he added. “She wanted to meet it head on.” 

When the bishop spoke to Willis this morning before court, he said he told Willis "to keep praying and that the people have her back. I really believe they do."

Hearing ends for the day and Willis will continue testimony Friday 

From CNN's Holmes Lybrand and Dan Berman

The first day of an evidentiary hearing over whether to dismiss Fulton County District Attorney Fani Willis from the Georgia election subversion case has concluded after Willis and her top prosecutor, Nathan Wade, testified over their relationships and payments they made during vacations together.

The district attorney's testimony will continue Friday at 9 a.m. ET, with Willis starting with under cross examination from District Attorney lawyer Anna Cross.

Defense attorney Ashleigh Merchant, who is leading the removal effort, said she plans to call two more witnesses after that.  

Cross also said she had three to four witnesses to call tomorrow, which she estimated would take four to five hours.

Willis: "I'm not on trial, no matter how hard you try to put me on trial"

From CNN's Devan Cole

Fulton County District Attorney Fani Willis testifies during a hearing on the Georgia election interference case on Thursday in Atlanta.

Fulton County District Attorney Fani Willis pushed back forcefully on Thursday as she engaged in a tense back and forth with a defense attorney seeking to disqualify her from the 2020 election interference case she’s brought against Donald Trump and others.

“You've been intrusive into people's personal lives. You're confused,” she told Ashleigh Merchant, an attorney for defendant Mike Roman.

“You think I'm on trial. These people are on trial for trying to steal an election in 2020,” she added, pointing toward the table of attorneys representing defendants in the criminal case.

Willis says Wade made sexist remarks during relationship

From CNN’s Devan Cole and Marshall Cohen

Fulton County District Attorney Fani Willis testifies during a hearing on the Georgia election interference case on Thursday in Atlanta.

In an extraordinary moment in court Thursday, Fulton County District Attorney Fani Willis testified about sexist behavior from Nathan Wade, the top prosecutor on the election interference case with whom she once had a romantic relationship.

“It's interesting that we're here about this money. Mr. Wade is used to women that, as he told me one time: 'The only thing a woman can do for him is make him a sandwich,'” she testified as she faced tough questioning from defense attorney Steve Sadow, who represents Donald Trump, about whether their romantic relationship ended last summer because of the forthcoming indictment against the former president and his allies. 

“We would have brutal arguments about the fact that I am your equal," she continued. "I don't need anything from a man — a man is not a plan. A man is a companion. And so there was tension always in our relationship, which is why I would give him his money back. I don't need anybody to foot my bills. The only man who's ever foot my bills completely is my daddy.” 

The defense attorneys have zeroed in on the timing of when the Willis-Wade relationship ended because it's critical to their self-dealing allegations against Willis.

In court filings, defendant Mike Roman's team argued that Willis would be incentivized to bring an indictment because it would prolong the case, and keep the money flowing to Wade. And, according to their theory, back to her as well, through vacations and other gifts.

Willis said on the stand that their break-up had “absolutely nothing” to do with the indictment.

Fulton County judge admonishes parties to remain professional

Fulton County Superior Judge Scott McAfee looks on during a hearing in the case of the State of Georgia v. Donald John Trump at the Fulton County Courthouse on February 15, in Atlanta, Georgia. 

Fulton County Judge Scott McAfee admonished parties in court on Thursday after heated exchanges between District Attorney Fani Willis and the defense attorney trying to get her removed from the Georgia election subversion case. 

“We all know what professionalism looks like,” McAfee said. “We won’t talk over each other. And from there, we’ll get through this.”

The judge took a brief break during Willis’ testimony after she raised her voice in court, holding up several motions filed by defense attorney Ashleigh Merchant and declaring: “It is a lie.” 

Merchant was asking if the top prosecutor she hired to investigate Trump had ever visited Willis “at the place you lay your head?”

“So let’s be clear because you’ve lied in this,” Willis said, pointing to copies she held of the filings. Willis, continuing to point at the copies, added, “right here, I think you lied right here.”

Willis details trips she took with top prosecutor in Trump case

District Attorney Fani Willis detailed vacations and trips she took with prosecutor Nathan Wade, who she hired to investigate Donald Trump and others for election interference in Georgia, saying she would pay cash for everything.

“When I travel I always pay cash,” Willis said of the trips with Wade, saying that she paid Wade back for certain travel and excursions during the trips.

Willis has been accused of financially benefitting from hiring Wade, who defense attorneys say paid for vacations for the two. The vacations, according to Willis, included trips to Aruba, the Bahamas Belize as well as Napa Valley where they attended wine tastings.

“He likes wine, I don’t really like wine to be honest with you,” Willis said. “I like Grey Goose.” 

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