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How To Write A Job Application Letter (With Examples)

  • Best Business Salutations
  • Letter of Introduction
  • Close a Business Letter
  • Job Application Letter
  • Business Letter Layout
  • To Whom It May Concern
  • Letter Of Interest
  • Letter Envelope
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While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

How To Write A Job Application Letter (With Examples)

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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  • Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: August 1, 2023 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,627,886 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

  • Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
  • Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
  • Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
  • Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

formal letter application for work

  • First and last name
  • Phone number
  • Email address
  • Personal website and/or portfolio link (if you have one)

Step 4 Provide the company’s information.

  • If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
  • If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

Step 5 Open your letter with a formal greeting.

  • If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

Step 1 Explain what drew you to the job.

  • Be short and specific in this opening paragraph—save those details for later.
  • Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
  • Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
  • For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

Step 2 State where you found the position.

  • Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
  • Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
  • You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

Step 3 Explain why hiring you would benefit the company.

  • For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
  • If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

Step 1 Summarize your strengths, qualifications, and experiences.

  • Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
  • Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
  • If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
  • For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

Step 2 Include details that aren’t on your resume.

  • For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
  • Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
  • Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

Step 3 Finish with a call to action.

  • For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
  • Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

Step 1 Thank the employer for their time and consideration.

  • For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [13] X Research source

Step 2 Sign off with a respectable salutation.

  • If you’re sending your letter via email, import your signature into the document as an image or .png file.

Adrian Klaphaak, CPCC

  • Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [15] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
  • Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
  • Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

formal letter application for work

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Write a CV (Curriculum Vitae)

  • ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
  • ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
  • ↑ https://icc.ucdavis.edu/materials/cover-letters
  • ↑ https://hbr.org/2016/05/learn-to-love-networking
  • ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
  • ↑ https://career.colostate.edu/resources/cover-letter-example-csu-career-center/
  • ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
  • ↑ https://career.gatech.edu/writing-effective-cover-letter

About This Article

Shannon O'Brien, MA, EdM

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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Status.net

How to Write an Effective Application Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or
“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

  • As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
  • Check for sentence fragments or run-on sentences that make your message unclear.
  • Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
  • Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

  • Run your text through a spellchecker; most word processing programs have this feature built-in.
  • Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
  • Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

  • Contact information: Start by writing your name, address, phone number, and email address.
  • Salutation: Address the recipient professionally, using their name when possible.
  • Opening paragraph: Introduce yourself and state the position you’re applying for.
  • Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
  • Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
  • Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

  • Review the job posting and research the company to understand their needs and values.
  • Write your contact information at the top of the letter.
  • Use a professional salutation and address the recipient by name, if possible.
  • Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
  • Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
  • In the closing paragraph, restate your interest in the position and thank the reader for their time.
  • Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

  • Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
  • Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
  • Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
  • Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

  • Not customizing your letter for each job or company
  • Focusing too much on yourself and not on the needs of the employer
  • Including too much information or making the letter too long
  • Repeating your resume verbatim without providing more context
  • Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

  • Use a compelling opening to grab the reader’s attention.
  • Show enthusiasm for the position and the company.
  • Make sure your letter is well-organized and visually appealing, with a professional font and layout.
  • Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
  • Offer examples of your achievements to demonstrate your ability to succeed in the role.
  • Proofread your letter to ensure it is error-free and polished.
  • How to Write a Letter of Employment (Templates, Examples)
  • How to Write a Job Offer Thank-You Letter
  • How to Write Resume Job Descriptions (Examples)
  • Job Application Email (Templates, Examples)
  • How to Ask for a Letter of Recommendation [Examples]
  • How to Write an Effective Performance Review (Essential Steps)

Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

  • Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
  • The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Job-Application-Letter-Sample-01

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

  • Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
  • Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
  • Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
  • Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

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Job Application Letter Template and Writing Tips

formal letter application for work

  • What to Include in an Application Letter

Application Letter Template

Application letter example.

  • How to Email an Application Letter

Are you ready to apply for a job? Not sure what to write in your  letter of application ? It can be much easier to start your letter with a template than to start a letter from scratch.

A template will show you all the information you need to include, and will provide the appropriate format for a  job application letter . You can add your information and personalize the letter prior to applying for a job.

Do keep in mind that the job posting may list required information as part of the application process. If it does, be sure to follow the employer's guidelines for what to send or upload when you apply.

What to Include in a Job Application Letter

The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create  customized letters  to send to employers with your resume.

Contact Information The  first section  of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information FirstName LastName Street Address City, State Zip Code Phone Number Email Address

Employer Contact Information Name Title Company Address City, State Zip Code

Salutation Here is information on appropriate salutations for in a cover letter . It is the most common salutation: 

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Application Letter Content Your application letter will let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph: The  first paragraph  of your job application letter should include information on why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person's name and your connection here. 

Middle Paragraphs:  The  next section  of your cover letter should describe what you have to offer the company:

  • Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job.
  • Expand on the information in your resume, don't just repeat it.
  • Try to support each statement you make with a piece of evidence.
  • Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph:  Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and following up if you upload or email it.

Complimentary Close:

Your Signature  (hard copy letter)

Your full name typed out

This is an example of a job application letter. Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Application Letter Sample (Text Version)

Christina Black 987 Maple Avenue City, State 12345 555-555-5555 christina.black@email.com

August 11, 2020

Mary Cody Hiring Manager ASDF Company 777 Broadway City, State 55555

Dear Ms. Cody:

I am writing in reference to the position of Front Office Assistant posted on Monster. With my skills and experience, I believe I can offer exactly the kind of support necessary in your fast-paced corporate culture.

In addition to my customer relations, communications, and technical skills, I bring the following experience:

  • Proficient in Microsoft Office Suite, Word, Excel, Outlook, and PowerPoint
  • Proficient in Quickbooks and Quicken
  • Able to multi-task in a fast-paced environment, handle multiple phone lines while maintaining customer flow
  • Team player, providing superior customer service and administrative support
  • Maximize office efficiency through maintaining and implementing best practices in invoicing, vendor relations, and workflow management

Thank you for your consideration as a valuable addition to your team. I look forward to meeting with you to discuss how I can bring my positive energy to your administrative staff and help your company continue to grow and succeed. I’ll follow up with you next week to check on the status of my application.

Christina Black (signature hard copy letter)

Christina Black

How to Email an Application Letter 

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above. First, make sure to include an email subject line that is direct and informative.

Typically, the subject includes your name and the job title you are applying for. For example:

Subject: Sherry Chao — Marketing Associate Position

Skip including your personal information (address, contact information), the date, and the employer's contact information. Begin your email with the salutation. The body of the email—why you're writing, what you have to offer the company, and how you will follow up—will be precisely the same as in the template above. 

At the end of the letter, include a complimentary close , and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature. 

  • Letter Writing
  • Formal Letter Writing In English
  • Job Application Letter Format

Job Application Letter Format - Check Out How to Write and Sample Letters

Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.

Table of Contents

Writing a job application letter – what recruiters expect.

  • Formal Letter for Job Application for the Position of Cryptographer

Sample Job Application Letter for the Post of High School English Teacher

Sample job application mail template.

  • FAQs on Job Application Letter Format

Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.

There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.

Sample Job Application Letters for You

When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.

Formal Letter of Job Application for the Position of Cryptographer

589/22, Srilakshmi Nagar Block 3

Subbanna Palya Extension

Banaswadi, Bangalore North

January 7, 2022

The HR Manager

Anton Technologies

Electronic City

Bangalore – 560012

Subject: Job application letter for the position of Cryptographer

Respected Sir,

This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.

I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.

I have enclosed my resume and work samples for your kind review.

Thank you for your time and consideration. Hoping to hear from you.

Yours sincerely,

28 C, K K Nagar

Avarampalayam

Coimbatore – 641045

12 th January, 2022

The Principal

D A V Matriculation Higher Secondary School

Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.

I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.

I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.

Thank you for taking the time to review my application.

LINDA RODRIGUES

Receiver’s mail id: [email protected]

Subject: Job Application for the Role of (Mention the job role you are applying for)

Respected Sir/Ma’am,

I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.

I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.

I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.

Thank you for your time and consideration.

Your full name

Contact number : 123456

Email id: [email protected]

Frequently Asked Questions on Job Application Letter Format

How do i write an application letter for a job.

Tips to write a job application letter:

  • Mention the job position you are applying for and where you found the information about the job opening.
  • Introduce yourself and highlight your skills and qualifications.
  • State strongly why you would be right for the job.
  • Use a polite tone throughout your letter.
  • Stay genuine and professional.
  • End the letter on a positive note.
  • Proofread the letter before you send it to the concerned hiring manager/employer.

What is a job application letter?

A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.

How do you end a job application letter?

You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.

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Job Application Letter

A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.

The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.

job application letter

Job Application Letter: Tips and Guidelines

  • A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
  • A job application letter should be professional in appearance.
  • It should be addressed to a specific person and their position should be mentioned.
  • One should attract attention to their skills, experience and knowledge in the job application letter.
  • Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
  • The willingness for an interview ahead of the application should be expressed.
  • The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
  • One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
  • Write persuasively and proofread before submitting.

Format for Job Application Letter

Address of the Applicant

The employer/HR,

Salutation (Respected Sir/Ma’am),

Body of the letter

Thanking you,

Yours Sincerely/Truly

(Details of the applicant)

Sample for Job Application Letter 1 – Applying as a Fresher/Graduate

  142, 12th Floor,

Vibrant Tower,

Andheri, Mumbai.

12th September 2021

The HR Manager,

ABC Technologies,

Action Tower,

Subject: Job application for the position of Software Engineer

Respected Ma’am,

I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.

I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.

I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.

I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.

Looking forward to discussing my skill set in an interview.

Yours truly,

Sakshi Mittal

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Sample for Job Application Letter 2 – Applying for a New Job

  14, Balwant Nagar

Janpath Road,

9th January 2022

Karan Nayak

HR Manager,

Potent Solutions,

Subject: Application for vacancy of Customer Service Manager

Dear Mr Nayak,

I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.

In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.

As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.

I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.

Thanking You,

Yours sincerely,

Viraj Mathur

FAQs on Job Application Letter

Question 1. What is a job application letter?

Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.

Question 2. What is important to include in a job application letter?

Answer. At the top of the letter:

  • Mention your contact details and address
  • Address properly the company/organisation you are applying to
  • A formal greeting (using the appropriate title and name of the addresses).
  • A clear and brief subject of the letter

At the bottom of the letter:

  • An appropriate sign-off eg. Yours truly, yours faithfully etc.
  • Your name and signature

Question 3. Is a job application letter important?

Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.

Question 4. What are the things that an applicant should avoid in their job application letter?

Answer. Following are some mentioned things that an applicant should avoid in the job application letter:

  • Job application letter should not be copied from any other resume publication sites
  • An applicant should always proofread their application letter and should not make any grammatical mistakes.
  • An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.

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How to Write Job Application Letter? (with Samples)

While the world is progressing, the competition in the employment sector is snowballing. It becomes quite difficult to secure a job that you truly want to do for a lifetime. When applying for a job, sending a resume or a CV may not turn out to be an ideal way to impress employers. A job application letter attached along with your resume can truly become a powerful tool for you to ace that impression and let employers know of your capabilities and interests. Job application letters can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?

How to Write job Application Letter

Job application letter can help you leave a mark on the employer’s mind making them consider you more seriously while hiring for the position you’ve applied for. But how to write a Job application letter that makes you stand apart from the others?

Let’s understand what, why, and how of a job application letter is in detail.

Table of Content

What is job application letter, how to write a job application letter, difference between application letter v/s cover letter, job application letter format, job application letter examples –, frequently asked questions on job application letter format.

An application letter is a document that is attached along with your resume or CV while applying for a job in a desired company for a desired position. An application letter elaborates on your academic qualifications along with the skills that you possess which make you an ideal candidate for the job role you’re applying for.

You can briefly emphasize your key skills and the experiences you have had in your past employment that make you an eligible applicant for that specific position in a specific company.

Adding an application letter is not a compulsion but is a recommended document that you can attach with your resume to leave a greater impact on the employer, allowing them to understand you, your skills, and your experiences more deeply as mentioned in the application letter .

If you’re planning to apply for your next dream role, here are a few quick tips to assist you on how to write an application letter for the same.

1. Research the Company Thoroughly

Thoroughly research the company and the job position . The company’s establishment, growth, vision, size, and culture, the key factors they consider while hiring anybody for any job role, and the recent awards it has won are a few of the important things that can help you write a perfectly customized application letter.

2. Use Formal Language

Make sure you write everything in a professional way . Avoid using informal language or slang and instead, opt for professional terms and phrases. By doing so, you can convey your professionalism and make a strong impression. Remember, the way you present yourself in your letter can greatly impact your chances of success, so it’s worth taking the time to craft a well-written and professional application.

3. Proofread Twice Before Sending the Application Letter

Do not make silly grammatical mistakes, proofread the letter thoroughly before sending the final copy of the job application letter. Take the time to review the content of your letter, ensuring that it is error-free and effectively conveys your message.

By conducting thorough proofreading, you can enhance the overall quality and professionalism of your application letter, increasing the likelihood of making a positive impression on the recipient.

4. Include Relevant Information

Do not exaggerate or write any unrelated information . Avoid exaggerating your qualifications or including irrelevant details. Instead, focus on showcasing the qualifications and skills that directly relate to the job profile you’re applying for. By doing this, you demonstrate your suitability for the position and show that you understand the requirements. Providing concise and targeted information will make a stronger impact and increase your chances of being considered for the role.

5. Write Proper Salutation

Address the right person with a proper salutation. It is important to mention who you are addressing the letter to. Take the time to identify the individual who will be receiving your letter and mention their name in the salutation.

This demonstrates your attentiveness and professionalism. If you are unsure of the recipient’s name, it is advisable to use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.” However, whenever possible, addressing the specific person adds a personal touch and shows that you have taken the initiative to gather relevant information.

6. Mention the Job Position You’re Applying For

Make sure you unquestionably mention the position you’re applying for to avoid any confusion. It is one of the key requisites of understanding how to write an application letter. When you explicitly mention the desired position, you demonstrate your focus and understanding of the application process, making it easier for the recipient to identify your application and consider you as a candidate.

7. Highlight the Reason for Applying

Highlight why you’re applying for the job and why you are a fit candidate for the specified position. This will help you make a mark on the employer’s mind. When you openly state your motivations and aspirations, you can effectively convey your genuine interest and enthusiasm for the job.

This allows you to demonstrate your understanding of the company and position, align your qualifications and experiences, and establish a personal connection with the employer. Overall, emphasizing the reason for your application enhances your chances of making a compelling case for consideration as a deserving candidate.

8. Format the Job Application Letter Properly

Write a well-structured and concise copy of the letter and do not make it unnecessarily lengthy. An application letter should be 1 page long or max 2 pages long, not more than that.

One of the most important tips on how to write an application letter is that you must follow professional guidelines like proper spacing and margins, a professional font, and proper alignment in the document.

People often get confused between the two: a cover letter and an application letter . However, both these documents are slightly different from each other.

It is necessary to follow the standard format and some set professional document writing guidelines mentioned below to comprehend how to write an application letter for your next job.

Your name and contact information- The letter should start with your name, your contact information, your email address, your residential address, and the job title you’re applying for. Date- It is necessary to mention the date on the application letter. Mention the date on which you’re sending the application and not the one when you started writing the letter. Employer’s name and address- Next comes the hiring manager’s name and contact information. Write the manager’s name, position, company name, and company’s complete address. Salutation and employer’s name- Start with writing “Dear” followed by a proper salutation i.e. Mr./ Ms. and the hiring manager’s name. Opening paragraph with the introduction- Start the opening paragraph by introducing yourself and how you got to know about the position that you’re applying for. Also, mention the reference where you got to hear about the job from. Also, mention why you’re interested in taking up this job role. First Body paragraph with a description of your skills and qualifications- Now go on to specify your distinct skills and qualifications and how you’ve handled your past job roles professionally well. This is the main context of your whole application letter since the employer will look at your key skills. The next paragraph should be about why you fit the job role- Express why you are a suitable candidate for the job and how you can be an asset to the company. Express your willingness and interest to work for the company. Closing paragraph with a CTA- End the application with a call-to-action statement that urges the recruiter to consider your application and take forward the hiring process in an impressive statement. Signing off with your signature- End the letter with a professional signing-off. You can write “sincerely” followed by your signature or you can even write “enclosure” followed by your name and the links to the attached documents.

Template 1: For the Post of a Software Engineer

Saurav Shah Block-A/21 FGH Vihar Delhi- 110063 [email protected] 78XXXXXXX1 Jun. 6, 2023 Richa Sharma Hiring Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Software Engineer Dear Ms. Sharma, I’m writing this letter to express my interest in the position of Software Engineer in your company. I got to know about this opportunity through your former employee Mr. Malhotra. Here is a quick introduction to me. I obtained my B. Tech. in computer science from the ABC institution. In my final exams, I received an A grade and passed with 90%. I took part in several tech events while I was a student, and I also received a gold medal for building an app from scratch for an inter-university tech competition. I know I can succeed in your dynamic company. I’ve always wanted to work for your organization because you offer so many prospects for growth. I ask that you offer me the chance to work with your esteemed company and develop professionally through this position. Looking forward to being given a chance to be a part of this amazing company. Please find my resume attached herewith. Thanks and Regards, Saurav Shah

Template 2: For the post of an Administrative Assistant

Karan Rajput Block-A/21 FGH Vihar Delhi- 110063 [email protected] 98XXXXXXX0 June 6, 2023 Prateek Kumar Human Resource Manager XYZ Company C-Block Connaught Place, Delhi Subject- Application for the role of Administrative Assistant Dear Mr. Kumar, I’m a seasoned administrator and I’m writing to express my desire to work for your prestigious firm as an administrative assistant. When a former coworker told me about your need for an administrative assistant in your Delhi offices, I got quite excited to grab the opportunity. My entire career has been spent working for small businesses, so I enjoy the chance to do a variety of jobs and collaborate with the team to be successful. In my most recent position as an administrative assistant at ASD Corp, I helped my employer save thousands of dollars by reducing the number of canceled shifts by developing a self-scheduling system for customer service representatives. Along with honing my talents, I also learned site design and timesheet coding. I believe I possess the skills that can prove to be meritorious for your company. I hope you consider this application and give me a chance to serve the company in the future. Thanks and Regards, Karan Rajput

Understanding how to write an application letter that is attractive and inspiring is truly significant in today’s times when there’s competition all around. A resume is not enough to leave a lasting impact on the recruiters. While many companies do mention in the job descriptions if they require a cover letter or application letter along with or not, in case it isn’t mentioned, it is always recommended to write one.

An application letter signifies your interest, your excitement, and your dedication. The company will be able to know your a little better than others which can truly change the game for you and help you grab the job you’re looking for!

Q1: Is it necessary to write an application letter while applying for a job?

No, it is not mandatory that you write a job application letter but it adds more value to your resume and helps in creating a lasting impression on the employer. It is advised to write one always to increase the chances of securing the interview.

Q2: Are the job application letter and cover letter the same?

A job application letter and a cover letter are almost similar are the terms are used interchangeably. But there are slight differences between the two since an application letter is a more detailed document as compared to a cover letter.

Q3: What are the important sections in an application letter?

An application letter must be well drafted in a correct format that includes your name and contact information, employer’s name and contact information, date of application, the title of the job you’re applying for, proper salutation, professional body text that includes your skills, qualifications and interests and a proper signing off.

Q4: Tips to write a job application letter

These are the tips to write a job application letter:

  • Go through the job description thoroughly
  • Prepare the copy of job application with clear heading
  • Address the correct person
  • Express your interest in the job
  • Describe your skills and eligibility for the given job role
  • Highlight you personality and attributes
  • Thank the person and express your appreciation politely
  • Proofread the letter before sending it to the concerned hiring

Q5: Step to write job application letter

These are the steps to write a job application letter:

  • Follow a proper format
  • Write down a catchy subject line
  • Customize the letter according to the role
  • Add proper keywords and employment gaps
  • Write down about your suitability for the job
  • Add you skills and achievements
  • End the letter on a positive note

Whether you're preparing for your first job interview or aiming to upskill in this ever-evolving tech landscape, GeeksforGeeks Courses are your key to success. We provide top-quality content at affordable prices, all geared towards accelerating your growth in a time-bound manner. Join the millions we've already empowered, and we're here to do the same for you. Don't miss out - check it out now !

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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  1. How To Write an Application Letter (With Template and Example)

    1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received

  2. How To Write a Job Application Letter (With Examples)

    A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs.

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  4. Sample Cover Letter for a Job Application

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  5. Letter of Application: Job Example, Format & How-To Guide

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  6. Job Application Letter Format and Writing Tips

    A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to "sell" yourself to an employer, explaining why you are an ideal candidate for a position.

  7. Application Letter Templates for Your Career

    11 templates of application letters Use these templates for different scenarios to create the perfect introduction or cover letter for your next professional or academic application: Internship application Dear [ Hiring manager name],

  8. 49 Best Letter Of Application Samples (+"How to Write" Guide)

    Business / Job interview / Letter Of Application 49 Best Letter Of Application Samples (+"How to Write" Guide) Almost all adults have written a letter of application when applying for a job that suits their qualifications. At times, the feedbacks could be extremely frustrating and it may not even be your qualifications that come into question.

  9. Job Application Letter: Examples, What to Include & Writing Tips

    It means that you need to provide the following information: Your personal info (name, email, phone number/LinkedIn) Date written. The recipient's info (name, job title, email, company address) Example of an application letter header: Kaylee Tran. 9215 Fremontia Ave, Fontana, CA 92335.

  10. How To Write A Job Application Letter (With Examples)

    Key Takeaways: A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job. A job application letter should have your contact information, employer contact information, and a salutation,

  11. How to Write a Letter of Application for a Job

    Tips So, you've found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they're asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job.

  12. How to Write an Effective Application Letter (Examples)

    To write an effective application letter: Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting. Use strong action words: Highlight your achievements using action verbs, such as "managed," "achieved," or "developed.". Proofread for errors: Thoroughly check your letter for spelling ...

  13. How to Write a Job Application Letter? (30 Best Examples)

    The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application ...

  14. Writing a Job Application Letter (Samples & Examples)

    Use a professional format. All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor ...

  15. 7 Application Letter Samples

    The application letter for a job position should be formal and respectful. Additionally, it would be best if you convinced your reader that you are the best candidate. At the end of the letter, you need to add how you need to convey that you are looking forward to hearing back.

  16. How to Write a Job Application Letter: Sample Included

    Writing a good job application letter involves expressing your interest in the available position and detailing why you are the best fit for the job. You will need to include your educational qualifications and professional skills and experience. Follow these steps to write an appealing letter that could convince a hiring manager to consider you:

  17. Job Application Letter Template and Writing Tips

    The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume. Contact Information

  18. Job Application Letter Format

    English Letter Writing Formal Letter Writing In English Job Application Letter Format Job Application Letter Format - Check Out How to Write and Sample Letters Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer?

  19. How To Write a Cover Letter (With Examples and Tips)

    Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.

  20. How to Write an Job Application Letter

    Job Application Letter: Tips and Guidelines . A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner. A job application letter should be professional in appearance. It should be addressed to a specific person and their position should be ...

  21. How to Write Job Application Letter? (with Samples)

    Application Letter. Cover Letter. Definition. An application letter on the other hand is a well-drafted document that thoroughly explains the applicant's qualifications, skills, and why the applicant is the best fit for the job role.. A cover letter is a short precise intro of the applicant's qualifications and skills and mainly aims at urging the employer to read the applicant's resume.

  22. How to Write a Formal Cover Letter: Examples, Format & Guide

    Here's how to write a cover letter for a formal job application: 1. Choose a professional cover letter format and layout. Cover letter outline: consisting of three paragraphs. First paragraph: mention the job you're applying to and your biggest work accomplishment. Middle paragraph: describe the top ways you fit the job.

  23. Job Application Letter Samples For 8 Job Profiles

    4. Customize the Email: Tailor each application email to the specific position and company you are applying to. Highlight relevant skills, experiences, and achievements that are directly related to the job requirements. 5. Showcase Your Value: Emphasize how your skills and experiences can benefit the company.

  24. Create a form in Word that users can complete or print

    Show the Developer tab. If the developer tab isn't displayed in the ribbon, see Show the Developer tab.. Open a template or use a blank document. To create a form in Word that others can fill out, start with a template or document and add content controls.