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107 Report Card Comments to Use and Adapt

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Written by Justin Raudys

Reviewed by Sarah Tino, M.Ed.

See your students' performance at a push of a button

With Prodigy's reports, teachers can easily track student progress and see their strengths and growth opportunities – all while the student has fun playing Prodigy Math!

  • Teacher Resources

Learning skills (positive comments)

Learning skills (needs improvement), addition and subtraction, skip counting, place value, comparing numbers, addition with regrouping.

  • Word problems
  • Language (general)

Reading responses

Reading comprehension, response journal, note taking, distance learning.

  • Tips for writing effective report cards
  • Key considerations for effective end-of-year report cards

Just about every teacher agrees: report card comments are important to provide insights and next steps to students and families. But there are few who actually look forward to writing them.

Because every instructor knows working under tight deadlines to create upwards of 20 unique and detailed reports at the end of the year or term isn’t exactly straightforward (or particularly fun). That's especially true in the era of distance learning.

And while no one at your school knows your students better than you do, writing valuable report card comments for each of them can be a huge challenge.

That’s why we created a list of 107 sample report card comments — starters to help you find ideas, inspiration, and insights while writing your own report cards.

The 107 report card comments in this list will help you:

  • Instill a  growth mindset in students
  • Build stronger home-to-school connections
  • Write stronger leads and use livelier language
  • Choose the right phrasing when writing positive and constructive report card comments

Report card comment starters

You'll notice that the report card comments below can act as a springboard for more fully developed ones. But don't worry, using them you'll be able to take some of these one-liners and turn them into insightful and actionable next steps!

For example, you'll be able to take a 1st grade number sense comment like "Your child is able to add and subtract numbers up to 20 using various manipulatives" and transform it into:

Your child is able to add and subtract numbers up to 20 using various manipulatives. This was evident when he was working independently to solve a real-world problem by adding toys in the classroom toy bin. As a next step, they should continue to add to larger numbers to encourage his skills. You can support him by asking him to add his own toy piles at home.

Or taking a responsibility-related learning skill comment from "Your child is able to take responsibility for her own actions both in and out of the classroom" to:

Your child is able to take responsibility for her own actions both in and out of the classroom. She often checks her agenda and day planner to make sure she has all of the necessary materials to complete work at home before leaving. During indoor recess, she takes time to tidy up everything she was playing with.

Notice the difference?

Compared to a single number or letter grade, report card comments can provide even more value to your students and their families. In other words, a number or letter or grade captures the what , while an accompanying comment captures the how .

Depending on the age group or grade level you teach, a letter or grade letter might be enough. However, research in Phi Delta Kappan, the professional journal for educators, suggests:

Comments that identify what students did well, what improvements they need to make, and how to make those improvements, provided with sensitivity to important contextual elements, can guide students on their pathways to learning success and ensure that all learn excellently.

Gather insights into student performance all year long and make report card writing easier with Prodigy, the adaptive math game that students love.

  • ________ is confident, positive and a great role model for his/her classmates.
  • ________ is frequently among the first to help and mentor other classmates. He/she is a valuable part of the classroom.
  • ________ has shown excellent ability to set goals and be persistent in achieving them.
  • ________ is interested in his/her own learning, listens attentively, and makes a solid effort to avoid distractions that could interrupt the learning process.
  • ________ is accountable and responsible. He/she makes smart decisions, admits mistakes and listens to opportunities to improve.
  • ________ relates well to classmates and is appreciative of different perspectives and experiences.
  • ________ manages his/her emotions maturely and responds to feedback appropriately.
  • ________ always looks for ways to be helpful in the classroom.
  • ________ is dependable and reliable, follows directions effectively, and follows through on his/her commitments to him/herself and others.
  • ________ is thoughtful, insightful and thorough in written and verbal communication, and has a talent for expressing his/her ideas clearly.
  • ________ works well with classmates in group work and often takes a leadership role.
  • ________ shows a positive attitude with classmates in group projects and activities, and both takes and gives suggestions and directions effectively.
  • ________ shows maturity when solving problems with classmates and uses good communication.
  • ________ excels at applying what he/she learns in the classroom to real-world and real-life situations.
  • It has been a pleasure to have _______'s enthusiasm, positivity and maturity in my class.
  • ________ is an enthusiastic member of the class and shows a willingness to learn.
  • ________ shows responsible behavior, works well with a group and shows appreciation for the efforts of classmates.
  • ________ is focused during classroom activities and willingly participated in class discussions.
  • ________ performs independent work with confidence and focus.
  • ________ works independently and takes pride in work done well.
  • ________ is focused in class and willingly participates in group discussion.
  • ________ is very conscientious and shows excellent effort and care with daily work.
  • ________ demonstrates a willing and conscientious effort in his/her daily work.
  • ________ shows a conscientious effort to learn.
  • ________ has done a great job facing and overcoming big challenges this year. Please continue to nurture and encourage this behavior over the summer.
  • ________ shows responsibility and follows directions whenever they are given.
  • ________ listens to and follows directions precisely and attentively.
  • ________ follows directions promptly and accurately.
  • ________ is an active participant in class.
  • ________ is a hard worker who calmly perseveres through challenging topics.
  • ________ is encouraged to demonstrate more responsible attitudes and behavior in the classroom.
  • ________ needs to show more appropriate behavior when interacting with classmates.
  • ________ needs to pay attention to the use of appropriate language at all times
  • ________ requires encouragement to listen attentively during group sharing times.
  • ________  needs to listen to directions more attentively during lessons.
  • ________ would benefit from showing a greater desire to contribute ideas in class.
  • ________ needs frequent reminders to be attentive during instructions and lessons.
  • ________ needs to improve his/her cooperation in group settings. He/she should work on voicing feelings and opinions and listening to others.
  • ________ needs to improve his/her work with others. He/she must ensure to accept a share of the work when participating in a group assignment.
  • ________ needs to improve on working independently and be sure to ask for assistance only when it is needed.
  • ________ often struggles to focus in class, which harms his/her ability to engage well with class activities and assignments.
  • ________ is encouraged to use time wisely to finish tasks in the time required.
  • ________ is encouraged to be more responsible in completing tasks without needing regular reminders.
  • ________ needs to show by the quality of work and use of class time that he/she is properly engaged in the learning process.
  • ________ consistently needs reminders to focus on time management.
  • ________ needs to follow classroom rules more closely throughout the school day.

Math (general comments)

  • ________ is having considerable difficulty with math. I recommend he/she work on studying ________ and ________. This extra practice will help him/her feel more relaxed when doing math in the classroom. Please contact me if you need materials to get him/her started.
  • ________ has a good understanding of all math concepts taught so far this year. He/she continues to turn in excellent assignments and especially enjoys hands-on math activities.
  • ________  has a positive attitude towards math but continues to have trouble in a few key areas. He should practice every evening at home. Areas that need extra attention are ________  and ________ .
  • ________  demonstrates a good understanding of all math concepts studied and communicates with clarity and good justification of reasoning.
  • ________ needs to work on increasing his/her speed in math facts. He/she should continue with daily practice with a focus on addition, subtraction, multiplication and division.
  • ________ seems to need continuous encouragement in math. He/she continues to struggle with basic math concepts for his/her grade level.
  • ________ is having a difficult time in certain areas of math. Areas in need of extra work are ________ . Working on these problem areas every night would help improve his/her learning outcomes.
  • ________ is struggling to keep up in math. He/she could benefit from practicing the multiplication table and should also continue to practice the long division process.
  • ________ is easily distracted during math lessons and behavioral issues are interfering with his/her learning. We will be working on more difficult subjects and he/she will struggle if he/she does not pay attention in class.
  • ________ is having trouble with math tests. He/she does well on assignments, but does not seem to retain information for tests. I always give a week’s notice before tests, so please be sure ________ studies and adequately prepares for them as they approach.
  • ________ is able to calculate addition and subtraction facts to 18 with confidence and accuracy.
  • ________  is becoming more able to calculate addition and subtraction facts to 18 with confidence and accuracy.
  • ________  requires more time and practice in calculating addition and subtraction facts to 18
  • ________ needs to put more effort into learning to calculate addition and subtraction facts to 18.
  • ________  is able to skip count forward and backward by twos, fives, tens, and hundreds to complete short patterns.
  • ________  is learning to skip count forward and backward by twos, fives, tens, and hundreds to complete short patterns.
  • ________  needs practice with skip counting forward and backward by twos, fives, tens, and hundreds to complete short patterns.
  • ________  needs considerable practice with skip counting forward and backward by twos, fives, tens, and hundreds to complete short patterns.
  • ________  is able to demonstrate place value concepts to give meaning to numbers from zero to 1000, identifying ones, tens, and hundreds.
  • ________  is developing an understanding of place value concepts to give meaning to numbers zero to identifying ones, tens, and hundreds.
  • ________  requires more time and practice to demonstrate place value concepts to give meaning to numbers 0 to 1000, identifying ones, tens, and 100s.
  • ________ is able to compare numbers to 1000 using terms such as greater or less and greatest or least.
  • ________ is learning to compare numbers to 1000 using terms such as greater or less and greatest or least.
  • ________ requires support to compare numbers to 1000 using terms such as greater or less and greatest or least.
  • ________ demonstrates a limited understanding in comparing numbers to 1000 using terms such as greater or less and greatest or least.
  • ________ can demonstrate and explain the process of addition of whole numbers up to 100, with and without regrouping.
  • ________ requires ongoing support to demonstrate and explain the process of addition of whole numbers up to 100 with and without regrouping.
  • ________ requires considerable attention and individual instruction to demonstrate and explain the process of addition of whole numbers up to 100 with and without regrouping.

Word problems (math)

  • ________ is able to complete word problems using one- and two-digit addition, showing his/her work and writing a full sentence answer.
  • ________ is becoming more confident in his/her ability to complete word problems using one- and two-digit addition, showing his/her work and writing a full sentence answer.

As we move into language and literacy, the following sections include starter report card comments which cover reading, writing, oral communication and critical thinking skills.

Language arts (general)

  • ________ ’s (comprehension, spelling, reading) has greatly improved, but he/she still needs extra work in (comprehension, spelling, reading). Please contact me if you need supplemental learning materials to use at home for practice.
  • ________  is conscious of putting care into his/her daily writing work, and frequently goes beyond the minimum requirements for assignments.
  • ________ has trouble with his handwriting. I believe he/she can form letters well, but has to slow down and take a little more time. Neater handwriting will improve his/her schoolwork overall.
  • ________ makes a good effort to make his/her handwriting legible. He/she is able to print on the lines, use good spacing, and form letters correctly.
  • ________ needs to focus on her spelling. More improvement is needed in the areas of (dictation, weekly spelling tests, sentence structure). Daily practice at home will help improve his/her results.
  • ________ shows the ability to quickly use spelling, punctuation and grammar rules that were recently taught. He/she is able to quickly learn new skills and is eager to apply them to his/her writing.
  • ________ is having considerable difficulty with reading, particularly with fluency and comprehension.
  • ________ speaks well in front of the class, but requires improvement in written language. He/she is having trouble with (dictation, copying words correctly, story writing, creating logical sequences). Further practice is needed in this area.
  • ________ continues to make excellent progress in spelling and reading. He/she works hard to submit work that is free of grammatical errors.
  • ________ has difficulty remembering previously discussed writing skills and often makes errors with punctuation, grammar, and overall sentence structure. Basic writing skills need improvement.
  • ________ is able to offer direct responses to his/her readings and supports ideas with sound reasoning and specific examples.
  • ________ is learning to offer more direct responses to her reading experiences supported by reasons, examples, and details.
  • ________ needs frequent support to offer direct responses to his/her reading experiences supported by reasons, examples, and details.
  • ________ shows good ability when completing reading comprehension tests.
  • ________ would benefit from extra practice with reading aloud and discussion of content.
  • ________ consistently demonstrates comprehension of short spoken texts by answering questions, and explaining the events described.
  • ________ consistently reads grade-level material independently.
  • ________ uses good editing skills and correctly places capitals, quotation marks, question marks, apostrophes, commas, and periods.
  • ________ is doing a good job of breaking a story into paragraphs
  • ________ determines various forms of writing and identifies important ideas through the development of insightful questions and answers.
  • ________ is able to analyze character actions, story plots, and shows strong fluency with reading.
  • ________ uses correct spelling, grammar and punctuation when writing simple sentences.
  • ________ is encouraged to show increased attention to the use of correct spelling, grammar and punctuation with general writing skills.
  • ________ needs more time and practice in the use of correct spelling, grammar and punctuation with general writing skills.
  • ________ requires considerable assistance to achieve the correct spelling, grammar and punctuation when writing simple sentences.
  • ________ shows an excellent understanding of note taking from lectures and readings in preparation for tests and assignments.
  • ________ requires ongoing support to develop an understanding of note taking from lectures and readings in preparation for tests.
  • ________ was very engaged and focused during distance learning activities, and participated in class discussions.
  • ________ stayed motivated to complete assignments during distance learning, and turned in all required materials on time. 
  • ________ needed some extra prompting to stay engaged during online lessons, but participated well in discussions when called upon. 
  • ________ modeled good online learning behavior for other students.
  • ________ was disruptive during online learning and did not meaningfully participate in class discussions.
  • ________ handled technical problems well and was always prepared.
  • Although he/she couldn’t always access a device, _________ consistently completed online assignments and asked thoughtful questions.
  • ________ should ask more questions during online discussions to avoid confusion later.
  • ________’s attendance during online lessons was infrequent and assignments were not always completed.
  • ________ worked well independently and in a group setting during distance learning activities.
  • ________ is excellent at completing distance learning activities independently, but struggled to engage with his/her classmates during breakout sessions or class discussions.
  • ________ is a technology superstar! He/she rarely needed assistance and even helped other classmates troubleshoot issues.
  • ________ asks good questions and always reaches out proactively when he/she needs help with an assignment or lesson.

Tips for teachers to write more effective student report card comments

1. give yourself extra time and start writing comments early.

Teacher at desk writing with paper and pen.

Somewhere around the halfway point to your deadline for report cards, you make your best effort to use time at the end of each week to reflect — and jot down notes — about your students’ performance and class week.

What are their strengths and weaknesses? How are their social skills developing with classmates? How is their class participation - are they an enthusiastic learner? Have they shown great improvement in one particular subject area? Are homework assignments getting done? Have any new challenges come up that affect learning?

Even just a few minutes of note-taking in the weeks preceding report card deadlines will help to ease your stress when the time comes to write your final comments.

Moreover, having a dated log of information detailed throughout the school year will help you remember how students are performing throughout each week, which can be valuable information come parent-teacher conference time.

This will also help to engage and reassure parents who want relevant and detailed commentary about their child’s performance at school.

2. Use free, curriculum-aligned apps for teachers

Prodigy Math screenshot.

Use Prodigy to write insightful report cards with a minimum of hassle. Prodigy Math is an engaging math adventure for students where success depends on correctly answering adaptive math questions. 

As students play, you’ll get insights into:

  • Which skills students are practicing
  • How far they’ve progressed through the curriculum
  • What they’ve mastered and where they need more support

Use one of Prodigy’s eight reports to track student progress throughout the year. When the time comes to write report card comments, you’ll have detailed reports on all your students’ achievements.

Just getting started with Prodigy? No problem! The first time students explore the world of Prodigy Math, they’ll start completing the Placement Test — without even knowing. Once they’re done, you’ll have a snapshot of the grade level they’re at, what they know and specific skills they still need to work on.

Five middle school students sitting at a row of desks playing Prodigy Math on tablets.

Spend more time teaching and less time grading

Prep for standardized tests, deliver adaptive skill practice or test students on a new skill — all while they play Prodigy Math, Prodigy English, or both!

3. Be encouraging, informational and professional

Teacher writing at desk.

Although every report card cannot be glowingly positive, do strive to write in an encouraging and informational tone. As you write constructive report card comments, use encouraging language that focuses on the student’s opportunity for improvement.

For example, instead of describing a student struggling with listening as a “bad listener,” remark that the student “would benefit from listening more carefully.”

If appropriate, frame a negative comment in terms of what students are doing well -- and consider how this more successful characteristic can help them bolster performance in other areas.

4. Use a consistent format

Two teachers walking together in hall.

Lead your report card comments with the positive comments, followed by areas that need more attention.

Choosing the right format for reporting information will simplify the entire process, while resulting in a clearer and more organized final product.

If you are unclear about your school’s format for report cards, request samples or consult with other teachers or staff members to clarify.

5. Be honest

Teacher using tablet with student in class.

Being open and honest about a student’s performance requires tact and consideration with regard to how you  express  those comments. Be transparent, and remain mindful that your goal is to improve your students’ learning experience.

Openness and honesty are key to ensuring that experience is the best it can be. If possible, discuss what  intervention strategies  you can use to help improve the student’s learning outcomes. 

As elementary teacher Donna Donaghue remarks in her book  A Guide for Beginning Elementary Teachers: Getting Hired and Staying Inspired :

If there is a problem, most parents will be grateful to you for telling them and will want to help you correct it as soon as possible. Many problems that show up at school are also problems noticed at home, so your comments will not surprise parents. Ideally, at some point prior to receiving the progress report, parents have already discussed the problem with you.

6. Move on if you get stuck

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If you get stuck completing the comments for a particular student, move on to your other students and return to it later. You will likely have more trouble completing comments for students who have multiple areas needing further improvement and attention.

Feel free to move on and return to those students periodically or as you find the right language to express your insights.

7. Keep parents and guardians in mind

Teacher sitting with student in class.

While every report card comment is ultimately about your student, think of your students’ parents or guardians as much as possible and offer suggestions for their participation.

In fact, if you can, keep parents up to date on an ongoing basis. This will help ensure they don't get caught off guard by any of your comments.

As you make note of your students’ strengths and weaknesses, endeavor to include practical insights into how parents can involve and support their child at home. If possible, make reference to how you use  differentiated instruction  to support the student in question.

Simple examples of tips for parents include:

  • "Encourage your child to read. It doesn't have to be on your own either. Dedicating time before bed to read together can help make it seem like less of a chore."
  • "Find homework help for your child if needed. Myself and other parents who are also getting homework help for their child are great resources to get started."
  • "Ensure that your child completes their homework by creating a homework routine with your family where incentives like TV or computer time come after homework."
  • "Help your child with organization skills at home. If a room in your house could be tidier, try using that as an opportunity to sort things like toys or dishes and utensils."
  • "Help your child prepare for math tests by focusing their skills in addition and subtraction. If they don't like studying with traditional worksheets, try a digital game-based learning tool to help get them excited about the process."

As high school educator and teaching comprehension expert Anne Goudvis writes in her book Strategies That Work:

It is important that you include the parents in your comment so they know the child’s education is a joint mission. Sometimes you need to sound firm so that parents know you need their help and that you will not allow their child to continue inappropriate behavior.

8. Try not to repeat yourself

Teacher writing report card comments on desk.

It is unlikely that your students or parents will compare their report card comments, but it is still a best practice to aim for unique commentary for each student that reflects each, individual learning outcome.

9. Proofread, even if you don’t want to

Report card time is perhaps your busiest period of the year, and it is understandable that you want to simply get them over with.

Despite this, you should make sure to double check all your comments before hitting print and handing them out. All your communications to parents are a reflection of you as a teacher, and should mirror the care and attention you show your students in class.

10. Notify parents

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Make use of your school’s parent portal or email system to let parents know — as needed — that report card time is coming up.

This will help parents be prepared, and will also ensure that any important questions they may have are addressed before the final report cards are delivered.

Did you know?

If you're using Prodigy Math in your classroom, you can connect parents to follow their child's progress. A free parent account comes with a monthly report card and insights into classroom learning, helping them stay informed of how their child is doing in class. They can also send their child an encouraging message to cheer their child on as they play and practice skills in Prodigy!

11. Use specific examples with the help of direct observation

Student and teacher working together in class.

Record and use classroom anecdotes in your assessments. No matter how involved you are in your students’ progress, it can still be difficult to produce specific examples related to their performance if you haven’t recorded them along the way.

When you notice a positive or negative skill, ability, strength, or weakness in a class activity or assignment, be sure to note it down so that you may refer to it in your report card comments. Likewise, consider noting a sample of a student’s work every week or two.

To help with ease of access, keep ongoing files of this work in a personal folder or use a digital tool such as a Google Doc.

Putting this into practice is a time-saver and helps prevent last-minute stress. A strategy like direct observation and note-taking (as soon as possible) is far more reliable than trying to recall information and behaviors from weeks or months prior.

12. Try using tech to help

Writer's block happens to all of us, including teachers. If the report card comments in this article didn't help, fear not, there are still plenty of tools and resources to give you a helping hand.

One new option for teachers is using artificial intelligence (AI) to assist with report card ideas. For example, teachers can use tools like ChatGPT to generate examples for their specific needs.

When using chat technology, try to keep your prompt concise and easy to follow. A good template prompt to follow is:

"Write [number] report card comments for students studying [subject] in [grade]."

Here are some more specific examples to help get you started:

  • Write 50 report card comments for students studying social studies in 5th grade.
  • Generate 20 report card remarks commending a student for a positive attitude to learning.
  • Create 10 report card comments that focus on a student needing to improve their attitude to learning.

Alternatively, you can use spreadsheets and report card builders to manually piece together a report card based on a template of comments.

Important tip: When using AI chat technology, make sure you don't submit any personal details about you or your students. Instead let the tool use a placeholder like "Student".

Key considerations for report card comments at the end of the year

Report card comments should aim to deliver feedback to students and parents that is  personalized, detailed,  and  meaningful .

Teacher looking stressed at desk.

Writing report card comments doesn’t have to be stressful. Use these strategies to create livelier, more meaningful evaluations.

Effective report card comments emphasize and discuss:

  • The specific, notable strengths that a student has shown and should attempt to continue to show
  • The specific elements of knowledge, skills, and other outcomes recognized in the curriculum that are the most pertinent to a student’s achievement or development in the period of assessment
  • The major next steps for improvement that will: identify the student’s most important learning needs, offer next steps for students and offer specific recommendations for how parents and guardians can help the student’s learning habits and skills (or the development of those habits and skills)

Effective report card comments are personalized – customized to each, individual student – and discuss:

  • The student’s learning preferences, willingness to learn, and interests
  • Detailed evidence of learning or skill-development gathered from in-class observations, and/or student assignments

Effective report card comments are expressed with clear and simple phrasing, using:

  • An encouraging and/or positive tone
  • Language that is easy to understand for both students and parents, as opposed to educational jargon used from the curriculum

Report Card Comments: Final Thoughts

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Common Sense Education observes that "effective parent communication is crucial in helping students learn. But, for busy teachers it can be challenging just to keep up... Transparency and equity are key to managing any communication between home and school."

Personalized report card comments that are clear, precise, and meaningful are essential for informing students and their parents about what students have learned, what their strengths are and how they can effectively progress.

Among the pressure and deadlines of writing report cards, it can be helpful to keep these key goals in mind.

Get inspired by the report card comment examples — and strategies for success — above to ensure that precision, clarity, and meaning shine through in your report card comments.

When it comes time to hand out your report cards, you can do so with the full confidence that you are doing yourself — and each of your students — the justice your hard work deserves.

Gather student insights on Prodigy

Create or log in to your free teacher account on Prodigy — a standards-aligned, game-based learning platform that assesses student progress and performance as they play. Use Prodigy to motivate student learning, control the questions they answer as they play and collect student learning insights all year long.

School Report Writing: 10 Top Tips and Expert Advice for 2022

Learning Ladders Blog School Report Writing: 10 Top Tips and Expert Advice for 2022

How to write a school report

We would all like to think that parents thoroughly read through our carefully crafted pupil school reports. How they must appreciate the hours we put into school report writing! However, the reality is that reports are often not as cherished as we would hope. It’s very easy to get them wrong. Wrong name in a copy and paste. Blanket statements for the class such as “We had a great time at Arundel Castle”, then finding out the student didn’t attend that day…

But it’s also just as easy to get them right. Being specific. Writing in simple language. Providing opportunities for parents to get more involved in their child’s education. All of these elements help to create a great school report.

To help you write great end of year reports, let’s answer the simple question: what is a school report? In a nutshell it’s a written assessment of a pupil’s performance and provides valuable guidance to parents and teachers, as well as students.

Reports take time

Unfortunately, school report writing can take time. To make them as personal as we would like to, they can take hours. We want to add personal touches. We want to tailor everything to every time. But if you are writing them frequently, end of year reports can eat into quite a few weekends. Writing them termly, or bulk writing huge reports yearly is very time consuming. Automation can help nowadays. No longer do you have to use the clunky systems of the past – many modern assessment systems can take away some of the strain. Ongoing communications with parents can streamline reports, so you don’t have to include those things which have already been discussed.

Personalising school reports can go wrong

Despite all attempts to the contrary, personalisation can go wrong. It can be difficult when trying to remember everything about every child over the whole year. Remembering exactly who did what at the nativity performance is difficult in June! For those teachers who teach one subject to many children it is even harder.

Teachers and parents each have a different focus Teachers may spend ages pouring over assessment data to pick out some key targets and achievements. Some parents may want to jump to the end of the report to see if their child has loads of friends. Other parents do want to have detailed information on their child’s successes and want to help from home. A lack of detail in this area could leave them feeling like they cannot build on the recommendations.

So how do you get it right?

Here are 10 top tips to assist you with school report writing:

  • Ensure nothing is a total surprise . A parent should not be finding out via the report anything which will come as a total shock – good or bad! If their child has been off task 80% of the time, they shouldn’t be finding out just before the holidays. This doesn’t help them to support changes. The report should build on and confirm the ongoing conversations, adding to the parental engagement which has gone beforehand throughout the year.
  • Keep it simple . Avoid the jargon and acronyms which abound in education. Add details and simple explanations where necessary. A glossary of terms relevant to the school could even be part of the template. This can be especially helpful if you have your own assessment terms. You may also want to add a quick guide to terms such as “fronted adverbials” also.
  • Be specific . Statements should be simple, and in layman’s terms, but be based on solid evidence. “Joshua did well this year” is not specific enough. Parents may like to hear such a lovely statement, but it gives them nothing to engage with. They will end up asking Joshua what he did well in… which Joshua may also not be sure of the details.
  • Use the ‘4 parts’ rule . Each statement in a school report should include 4 elements: the achievement/success; evidence of that success; the target; resources to help meet the target. So, a four-part phrase might be: “Joshua has progressed well in handwriting. He is now joining most of his letters in each word. His next step is to keep the sizing of his handwriting consistent. A great website to help model this is…” All too often we stop after 3 parts: success, evidence, target. This leaves parents stuck when they want to support that target. Directing them to resources that match the school’s curriculum helps the parents.
  • Follow school guidance . Every school has their own ideas about what should be included. How many words to include, for example, and usually a template. If you’re new to a school but want to get started on reports early, make sure to ask for some examples from last year to get a sense of what is expected. You may think you got the reports done before the holidays, but there is nothing more deflating than finding you need to rewrite them completely.
  • There is a place for automation . Teachers may have been stung by old report writing software. It may have messed up genders or come up with some grammatically terrible sentences. Many modern assessment platforms have much more advanced techniques and tools available now. You spend the term and year updating data for the graphs and assessment information. Why not then allow the system to take some of your workload? Your assessment knows exactly where the pupils are, based on your RAG ratings of statements and such. They will output sentences to reports which follow your own school’s curriculum, and it knows who is a girl or a boy! And gets the names right every time. Technology, at its very best, is efficient, which leaves you more time to write the personal statement parts.
  • Add resources and links . Again, some systems have a reporting online option. This links parents to resources that are curriculum-linked. This means that for each target they are directed to high-quality resources to use at home. This can turn your school report writing into a significant part of your teaching. Also, your learning and assessment cycle. Parents being involved in their child’s education makes a huge difference. Where you are printing reports, you can add short links. These could be simple recommended resources such as YouTube channels, websites and even apps, which you know are educationally sound.
  • Make the layout easy to follow . The school template can be important in making sure reports are easy to understand. If there are grades for some subjects and not others, a design change can help to make that seem strange. As with marketing rules, there are ways to bring the parent’s eye to the key information they need to see. At Learning Ladders, we have worked really hard to ensure our reports stand out. They are based on these principles outlined. You may not have control over your school template, but you can ensure sentences are concise and paragraphs are not too long. These make the report much easier to read.
  • Don’t overdo it . A few key successes and a few targets are great. Make it manageable. A list of 20 successes might seem wonderful but will be very overwhelming. For the core subjects, 3-5 successes and 3 key targets are plenty. For foundation subjects, 3 successes and 1 or 2 things to work on would be perfect.
  • Treat it like a parent’s evening . When writing the personal part of the report, I like to pretend the parent is in front of me, as though I am saying everything to their face, imagining their reaction. That helps me to be enthusiastic and realistic – which comes across even on the page. This also helps me to write each pupil’s report statement in one go, rather than going back and forth to edit (which is when I am more likely to make mistakes!). I also try to imagine their questions and add a bit of context or answer those upfront, as part of the report.

To find out how Learning Ladders makes school report writing easy, whilst keeping all those individual touches that parents love, have a read about our automated pupil reports .

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Examples and templates of written reports for students in years 1–8

For students in years 1 to 8, written reports provide a formal evaluation of progress and achievement twice per year. Regulation 21 of the Education (School Boards) Regulations 2020  stresses the need to report based on good quality assessment information, that draws on a range of evidence to evaluate the progress and achievement of students and build a comprehensive picture of student learning across the curriculum.   Overall reporting practices should be designed in light of each school’s needs, interests, and circumstances. Whatever way a school’s reporting processes are designed, they should provide information about the whole curriculum as part of an ongoing information-sharing process. Written reports are only one aspect of a school's reporting cycle.

Comments for reports

  • Introductory comments  – examples of introductory comments on written reports to explain the role that the written report plays in a school’s wider information sharing processes.
  • Comments across a range of curriculum areas  – examples of report comments on reading, writing, and maths that are integrated as part of comments in other curriculum areas.
  • How parents and whānau can help at home  – examples of advice on written reports to help parents and whānau support children’s learning in reading, writing, mathematics and key competencies.

Involving students in the reporting process

  • Student self-assessment and reflection  – examples of ways that students can reflect on their learning and be involved in the reporting process.

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The parents’ guide to primary school reports

The parents’ guide to primary school reports

School reports vary hugely in their style, content and level of detail. Some information is statutory, but schools have a lot of freedom in terms of what else they include.

We asked three primary school teachers to explain what you need to know about reading and responding to your child’s end-of-year report.

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What’s the point of end-of-year reports?

Your child’s school report is a snapshot of their learning, attainment and attitude over the course of the school year.

‘The overall purpose should be a formal record of what your child has achieved in the year: their academic achievement, and how they are getting on overall,’ says deputy head Roz Maslin. ‘They often talk about the child’s attitude to learning, their social skills , and information about interventions or clubs they’ve been involved in.’

Reports also look ahead to the future. ‘They indicate any areas that require attention, and may set targets for the following year,’ says teacher and tutor Joanna Craigie.

What should they contain?

The Department for Education says that school reports for Key Stages 1 and 2 must cover:

  • General progress
  • A brief overview of achievements, highlighting strengths and developmental needs
  • Information about how to arrange a discussion about the report with your child’s school
  • Your child’s attendance record
  • The results of any National Curriculum assessments, such as SATs

How much detail can you expect?

Beyond the statutory content, the style and depth of the report varies between schools.

‘In my school, we give a measure of how the child is performing against the expected standard for that school year for each subject,’ says Year 6 teacher Claire Shearer. ‘We then give a teacher comment for each of the core subjects, and a personal comment for the child, focusing on things that aren’t subject-based, such as their attitude, behaviour and creativity.’

Some schools provide less detail than this – they may not have comments for individual subjects, for example, and just have an overall comment summarising the child’s school year.

Others go into more depth. For example, it’s becoming increasingly common for children to write their own comments, talking about what they’ve enjoyed learning about, what they feel they’ve succeeded in, and what has challenged them.

In some schools, teachers write a comment for every subject, and often, the head teacher will provide a sentence or two as well (this is more likely in smaller schools). Some reports focus on the topics that children have learned about, as well as subjects.

‘It’s up to schools to decide what to include, and that’s often determined by what sort of format and content the school has previously used, what parents are used to, and what they want,’ explains Roz.

Will you get given grades?

If your child has taken mandatory assessments during the school year, such as Year 2 SATs , Year 6 SATs or the Year 1 phonics screening check , their school report should include their results.

There will often be some other sort of subject-by-subject grading, but don’t expect to be given an ABC or numerical grade. Most schools use some form of the following primary school grading system :

  • Working towards the expected standard
  • Working at the expected standard
  • Working above the expected standard/working at greater depth

Alternatively, you may see something like this:

  • Emerging (working towards the expected standard)
  • Developing (getting close to the expected standard)
  • Secure (working at the expected standard with a secure grasp of the subject)
  • Mastery (working above the expected standard in all areas of the subject)

‘Parents can see how their child is getting on compared to the “expected” standard for the year group,’ Claire adds.

Can teachers copy and paste comments between children?

Although every child should have an individually written report, sometimes parents feel that comments have been copied and pasted from one report to another.

It can feel frustrating if your child’s report doesn’t appear to be sufficiently personalised, but it’s important to remember that report-writing is a mammoth task for primary school teachers, and as a result, they may take small shortcuts to make it more manageable.

‘If a teacher has 30 children in their class and each report takes a minimum 20 minutes to write, that’s 10 hours of writing,’ explains Roz.

‘Each report then has to be checked by a member of the senior leadership team, and after that, the teacher has to make any requested changes. I would much rather teachers focus on planning and teaching, rather than spending hours writing lengthy reports that may not actually be that meaningful or useful to parents.’

Reports shouldn’t, however, be straight copy and paste jobs. ‘Although similar areas will be commented on across reports, teachers do take time to personalise their comments for each child,’ says Claire.

‘Some schools use report-writing programmes with generic statements,’ adds former teacher and tutor Joanna Craigie. These programmes may lead to reports sounding formulaic, but are designed to allow teachers to write reports more efficiently so they can concentrate on their core teaching duties.

Why are there sometimes mistakes in school reports?

As well as being under huge pressure, teachers are also human, so try not to focus on the occasional typo or grammatical mistake.

Some schools acknowledge the huge time pressure and allow teachers to use staff meeting time or an INSET day to write reports, but usually they have to write them in their own time, typically in the evenings when they’re tired from a day of teaching, marking and lesson prep.

‘Whilst your teacher has no doubt proofread every report, after writing and checking 30 reports, you do become a little word blind!’ says Claire.

Joanna agrees. ‘My headteacher would check every child’s report, and still mistakes would get through,’ she says.

Should you share the report with your child?

Many schools address end-of-year reports to the child themselves: you may read comments such as, ‘Katie, you have worked really hard on using commas and full stops this year. Next year, I would like you to try to use a wider range of punctuation.’

This is an important part of making children feel empowered in their own learning, and actively engaged in their next steps and targets.

‘I think it’s brilliant to share reports with your child, and I often write some of the comments addressed directly to them,’ says Claire. ‘Teachers will always try to be positive in reports, so it’s a good confidence boost for children to hear what they have done well in, and if your child is struggling with something, the report will help them identify what they can do to improve.’

Roz advises parents to share reports with their children as long as they’re happy with the content, and are able to discuss it in an age-appropriate way. ‘In this high-pressure age, this can be challenging, as children can get upset if they feel they are not doing as well as others, but I fundamentally believe they should be fully involved in their learning and achievement,’ she says.

What if you read something unexpected?

School reports shouldn’t contain any major surprises. Any significant issues should have been raised in your parent-teacher consultation , or by the teacher speaking to you directly, so it’s unlikely that they’ll drop a bombshell about your child’s attainment or behaviour.

‘We always try to make sure any issues are discussed face to face with parents and not heard for the first time in a report,’ agrees Claire. ‘We hand out reports with a couple of weeks left in the term and encourage parents to meet with us if there is anything they want to discuss.’

It’s mandatory for your child’s report to specify how you should contact the school if you want to raise any concerns about the content of their report, so you should go through this channel first.

‘Speak to the school straight away, without delay,’ Roz advises. ‘Schools are busy places and miscommunication can happen. If you don’t raise the issue, your child’s teacher won’t know there’s a problem.’

Should you give the teacher feedback?

Many schools like parents and carers to acknowledge receipt of their report, often just by signing a slip. Some also invite feedback, whether by filling in a form or emailing the school.

There are two types of feedback – feedback on what the teacher has written about your child, and feedback on the style and format of the report itself.

‘I think we should be trying to make reports as useful as possible for parents, and as easy as possible for schools to produce, so teachers can focus on children’s learning, not on paperwork,’ says Roz.

‘So for me, the feedback should be about how useful the reports are, how reader-friendly they are (as teachers, we can end up writing all sorts of education-speak that means nothing to many parents), what else parents would like us to include, and anything they wouldn’t mind leaving out.’

Claire affirms Roz’s views. ‘We always encourage feedback from parents in all areas of school life,’ she explains. ‘It’s helpful to receive feedback on how well explained and easy to understand the reports are, and positive recognition and feedback that the report has been helpful to you.’

Any gratitude and encouragement you can offer your child’s teacher will also be received gladly – at the end of a long and exhausting school year, a simple ‘thank you’ goes a very long way.

With thanks to the Ask A Teacher Facebook group.

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Teacher comments in school reports: What's effective?

Teacher comments in school reports: What's effective?

In an earlier article on the recent history of school reports in Australia , we briefly touched on some of the parent discontent about the quality of information communicated in reports, including teacher comments.

Such discontent appeared to justify the Federal Government's mandate in 2005 – as part of a federal funding package to the states – that schools must report in ‘plain language'. Since that time, however, no clear body of research has emerged in Australia on the nature and quality of reports or report comments.

From our own continuing analysis of contemporary Australian school reports and our recent focus group work with stakeholders as part of our Communicating Student Learning Progress project, it is immediately noticeable that schools, teachers, students, parents and carers are grappling with the purpose – and even the place – of teacher comments in reports. This article serves to highlight some of the observations that we have made in our early analysis of teacher comments.

General comments

A category of comments prevalent in primary reports and sometimes included in secondary reports is ‘general comments'. In our data set we have identified general comments that appear to serve a number of different functions.

One function is simply the provision of praise or encouragement. Another is the provision of information about general learning dispositions and work habits. A third function relates to describing student learning related to general capabilities, including such areas as critical thinking, creativity, communication, collaboration, problem solving and research.

The new staffroom at Macgregor Primary School

General comments tend to have a positive orientation and might be anticipated to provide a parent or carer with an overall impression of their child's approach to learning or behaviour. Given the focus on general capabilities in national and state curricula, it is interesting to note some comments about these.

Several parents and carers in focus groups that we have conducted indicated interest in this kind of information being included in reports, as they want to know whether or not their child is ‘switched on and ready for learning'. However, because some comments are written at such a high level of generality, and they sometimes include emotive-evaluative language, some parents (and students) consider them to be superfluous, too vague, or difficult to interpret meaningfully.

Learning achievement and progress comments

Of the comments that teachers prepare for student reports, the majority describe a student's learning achievements and adopt an empirical style characterised by objective statements of facts and observed behaviours.

One category of comments in this style are statements of activities and learning tasks undertaken by the student in class.

The new staffroom at Macgregor Primary School

Comments such as these may be valuable to parents or carers who want an insight into the teaching of the curriculum and what their child's learning in each subject has involved. However, for the parent-reader looking to understand how their child is progressing, such comments may seem insufficient and some questions may remain: Was this an exceptional feature of my child's learning, or an expectation of all learners? How well did they perform these activities? Why are these activities being highlighted, specifically?

A similar empirical style is used by some teachers describing evidence not only of what a student ‘has done', but what they have observed a student ‘can do'.

The new staffroom at Macgregor Primary School

When accompanied by an indicator of where the student is judged to be operating along a curriculum continuum, objective statements of what a student ‘can do' may well be seen as evidence justifying the teacher's judgment. Indeed, in many cases they appear to be taken directly from curriculum content descriptors.

However, without a thorough knowledge of the curriculum, it would be difficult for a parent to discern from comments like these what progress their child has or has not made, or where it places them in relation to level expectations. Similar questions to those above may emerge for the parent: How well can my child do this? Under what circumstances or contexts? Is this indicative of high-, medium- or low-level attainment? Can they – or should they be able to – do more than this?

In other comments, teachers sometimes adopt a more evaluative style. Although this introduces the risk that comments become mere subjective statements of opinion, evaluative comments function to signal how the student is performing against a standard (even if that standard is ‘only' that of the teacher's based on their experience and expertise) and relative to the class or cohort.

The new staffroom at Macgregor Primary School

Such comments – whilst evaluative – are not all entirely relative: some describe, in shorthand, levels of proficiency that have plausible objective identifiers. An ‘adept' reader is likely to be reading more complex texts for their age. A ‘thoughtful consideration' is likely to mean the student has provided a reflective analysis, possibly considering multiple points of view. That a child has written an ‘excellent' essay may, by itself, be purely subjective and say little of what made it so. However, when supported by the supplementary details in the comments that follow, a picture quickly emerges. By contrast, perhaps, it may not be quite so clear what constitutes a ‘solid' or ‘sound' understanding of ICT programming and web design, or whether in the mind of the teacher terms like ‘solid' and ‘sound' mean ‘basic' or ‘proficient' or ‘extensive'.

Tied to all of these questions of how, and how well, teachers' comments communicate information about a child's learning is the level of detail or ‘grain size' teachers adopt. Consider, for example, the following comments, which all come from one Year 8 student's report, but which illustrate the variation in detail we found more generally.

The new staffroom at Macgregor Primary School

The first comment is so general it could apply to any learning area, and the final comment provides a particularly fine-grained level of detail focused on one aspect of the student's mathematics learning.

A question of much interest is: What grain size provides the most meaningful information to parents and carers and to students in reports? Too large a grain size – at the ‘boulder' level – risks the information being so general that it is difficult to interpret much about a student's learning. Too fine a grain size – at the ‘grain of sand' level – risks either information overload, or information exclusions, in relation to a student's learning.

Deciding on the grain size for comments is not simplistic. The number of students one has to report on, the school's policy on word or character limits in reports, and the capacity for assessment tasks to capture evidence at finer grain levels of detail may all play a part in determining the specificity of teacher comments.

Interestingly, given that an assumed purpose of school reports is to communicate a child's learning progress, there were surprisingly few teacher comments we analysed that seemed intent on performing this function. Occasionally, and predominantly within primary school reports, teachers commented in general terms that a child is ‘progressing extremely well' or ‘making great gains'. At other times, teachers suggested that some specified aspect of a child's learning was ‘showing improvement'. However, no teacher comments we analysed detailed explicitly what a child could now do – or had mastered – that they had not been able to do at some previous point in time.

Improvement comments

Most of the school reports we analysed contained comments focused on how a student could improve. In a number of secondary reports, improvement-focused comments were the only comment provided by the teacher. In primary reports, improvement-focused comments were usually provided in addition to comments about learning within subjects and general comments.

One type of improvement comment we observed are those that indicate a student's ‘next steps for learning'. Such comments highlight the specific skills or aspects of knowledge that a student needs to work on next to develop increasing proficiency in a learning area. Occasionally, these comments include advice and suggestions to the student for how they can consolidate this next level of learning.

The new staffroom at Macgregor Primary School

The specificity of these comments suggests to the reader that the teacher has a clear diagnostic sense of where the gaps are in a student's learning or in their skill development, and thus what the student needs to do to advance. Improvement comments that provide next steps advice such as these, give a strong impression that the teacher is focused on the child's learning growth. By contrast, consider the following improvement comments taken from a range of subject-area reports.

The new staffroom at Macgregor Primary School

Such suggestions constitute sound habits and general study advice, and may indeed be helpful for students at all stages in their learning. However, they lack the specificity of focus that suggest these are the next steps in the trajectory of the student's learning within a discipline.

Which comments are most effective?

Our observations and analyses suggest that effective comments are the result of considered choices by teachers and schools. The kinds of considerations that appear important include identifying a clear purpose or function for comments, and writing comments at a level of detail (grain size) that provides meaningful information to achieve this purpose.

Focus group discussions we are currently undertaking with students, parents and teachers suggest that teacher comments are considered an important feature of student reports. The potential they have to communicate not simply the performance of students over a term or a semester, but how they have progressed in their learning, and what they need to work on to continue to demonstrate growth is widely recognised.

An elaborated discussion of the place of teacher comments in school reports will be presented together with other observations and findings in the final report of the Communicating Student Learning Progress project, scheduled to be released in June 2019.

As part of the Communicating Student Learning Progress project being undertaken by ACER's Centre for Assessment Reform and Innovation (CARI), teachers are invited to complete the following 5 to 10 minute anonymous survey on student reporting practices in their school. Upon completion ACER will publish a report on communicating student learning progress that includes a mapping of possibilities and recommendations for practice. This survey aims to ensure that teacher-voice is strongly represented in this research. Click on the link to take the survey .

Hilary Hollingsworth and Jonathan Heard note: ‘The kinds of considerations that appear important include identifying a clear purpose or function for comments, and writing comments at a level of detail (grain size) that provides meaningful information to achieve this purpose.’

With a colleague, consider examples of comments from your own report writing. What was the purpose of these comments? Who were they written for and what did you hope to achieve? Did you provide enough detail to make the comments meaningful?

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Continuous student reporting – the next step?

Writing School Reports

Report writing.

Writing school reports is undeniably time-consuming but also an important part of a teacher’s job. They are also an opportunity to create strong relationships between teachers and the family of their students. Reports help teacher highlight concerns or are an opportunity to congratulate and also help to communicate to parents and students the way forward.

Reports are thoughtful, helpful and honest. Keep it straightforward and accurate but emphasise the positives. Write professionally, making a note of achievements. Of course, you can also use reports as a way to let parents know of any concerns – but remain professional. If you have any serious concerns, then the parents should know about it already! Under no circumstances use the report card as an opportunity to “settle scores with children”- it’s deeply unprofessional.

When it comes to writing reports, some schools use comment bank, IT-led responses that can be generated quickly from a database of pre-written sentences. This is faster and removes the risk of errors in spelling and grammar, but it can also result in a less personalised report. Schools prefer teachers to write each report , adding personal comments to make them individualised, but this approach takes longer and requires careful proof-reading. No parent will be impressed with teacher errors such as “ Tom’s spelin needs attention ”. Whatever your school’s format for report writing, you must follow it to ensure continuity.

Resist the temptation to generalise or cut and paste as it shows that you either aren’t aware of your pupil’s individual circumstances or worse still – that you don’t care.

Here are our tips

Allow plenty of time and plan ahead –  Writing reports can take longer than you think and you don’t want to be rushed or to miss the deadline. When you start at a new school, study the report system in use. get familiar with the software, read previous reports etc. Plan your work, your marking and your record keeping with one eye on what you’re going to have to do at report time.

Record information throughout the year –  Keeping a file recording information about pupils at regular intervals can make recalling details for the reports much easier. You can record the results of tests as well as store copies of the pupils’ best work. This system is likely to make reports much more personal and meaningful to the parent and the child.

tips to learn impact teachers

E.G “ Simon is working well in his Science classes. He is regularly producing Level 4 work and in relation to the class, he is in the top third of pupils ”

Reports look more professional if the vocabulary is descriptive and concise. Avoid using the words ‘good’, ‘well’ and ‘average’. These words give a very general picture and are not very informative. Try to find a more interesting and thoughtful comment like the ones below.

  • Grasps new concepts quickly
  • Loves learning new skills
  • Enjoys being involved in
  • Has a wide general knowledge
  • Is quick to transfer new information from his short-term to long-term memory
  • Is well-organised/reliable/keen

Know your children and focus on individuals

Seems obvious, but even with good record keeping and banks of useful statements there’s no substitute for having a solid mental picture of the child you’re writing about. Focus on putting names to faces and build relationships from day one in the school. You teach to a class, but pupils are individuals. Over and above any formal performance data the school may ask you to record, try keeping updated summary notes on the more personal strengths and weaknesses of each pupil:

E.G . Jack Jones – attentive, quiet, easily overlooked, dry wit when you get to know him well.

Parents will be pleased when you show this understanding of their child in your written reports or parent / teacher interviews

Keep it simple

Remember you are writing for the parents so avoid jargon.

keep it simple impact teahchers

Most parents are looking for three essential bits of information from a school report:

  • Is my child doing well?
  • Where is improvement needed?
  • How does it compare with my child’s last report?

Provide details and give examples

Parents want to know that their children are moving forward in your subject. It’s not enough to say “Doing well”. Study previous reports and write comments which make comparisons in specific areas

E.G. “Her watercolour work has improved technically this term, as illustrated in her painting of Don Quixote now displayed in the school entrance hall.

Write legibly

If you have to produce a hand-written report, make sure it is legible and in an adult script.

Don’t patronise

Be clear, concise and don’t patronise. Remember you’re addressing adults who know their own children.

Be accurate and check spelling and grammar

A single factual error, spelling mistake or example of poor grammar can devalue for the parent, everything else you write. Check, check and check again before you submit your reports. Once written, allow yourself time to read all the reports through. Use spell-check, a dictionary and best of all – use your friends, partners and colleagues to proof-reader

Positive, not negative

You are paid to make sure that Jack does his homework, so “Jack never does his homework” is actually a comment on your performance not his! Judgmental words invite a similar response. Remember your audience are programmed to protect the very person you are writing about – and may well be ready to pounce!

be positive impact teachers

If you write a report which is largely negative, it can lead to a breakdown in relations between the school and home. Although you have to be honest about the pupils’ shortcomings, it is important to highlight their strengths first and your tone should display your genuine interest in the child.

Try using some of these expressions, which demonstrate a positive approach:

  • For example, I was pleased when…
  • Or, I hope he will develop his talent for…
  • And, I enjoy teaching her because…

These comments may help highlight the pupil’s weakness in the most positive manner:

For the less able:

  • tries hard but needs extra support
  • is keen but has a short attention span
  • copes best in a small group
  • needs extra practice at each level to keep up with the class
  • acquires new skills/concepts after a lot of practice.

For the reluctant learner try:

  • makes avoidable mistakes
  • needs to check her work more closely
  • needs to supervise closely to be kept on task

For the child with poor social skills:

  • needs to consider other children’s feelings
  • does not realise that other children deserve as much attention in class

Highlight the school’s values

The comment “Susan has shown great kindness to a new pupil this term” will make Susan feel good and also signal to her parents that there’s much more to her school life than her progress through the curriculum.

Where credit is due

Make sure you note any support or credit worthy actions. Is the child in a choir or on a sports team? Does he or she work hard backstage during school shows? Make sure that this kind of contribution isn’t missed

E.G “ Jane has shown considerable improvement in her homework over this last half term. She’s gained noticeably in confidence as a result. Many thanks for your support ”

Help colleagues and ask support staff

Draw the attention of other teachers to comments they might make. The observations of teaching assistants , playground supervisors and office staff can also add a different and often positive dimension to a child’s report.

E.G “ Could you mention that Carl worked really well on that Geography trip I helped you to supervise? “

Maintain perspective  –  If your proposed comment on a student’s report differs significantly from the general trend, for example, much poorer effort in your subject than in any others, put the report aside until you can discuss it with your line manager. This is something that should have been spotted earlier – now it needs dealing with, possibly with a parent consultation before the report goes home.

In conclusion, writing reports can be a daunting task, especially in your first year of teaching. Take heart knowing that when you have completed them you can congratulate yourself on a job well done and for those of you writing your first reports – it will be easier next year!

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Rob Grillo’s BEN Experience

Rob Grillo’s BEN Experience

Rob Grillo - Twelve months ago was nervously making his final plans before departure to India for his first trip with Impact Teachers to Bihar.

Idman’s BEN Experience- Entry 1

Idman’s BEN Experience- Entry 1

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writing children's school reports examples

90 Quick Report Card Comments for Kindergarten

For the Teacher | 2 comments

kindergarten-report-card-comments

Table of Contents

  • 1 Writing Student Report Cards
  • 2 Tips for Awesome Report Card Comments
  • 3 Sample Report Card Comments
  • 4 Parent Teacher Communication
  • 5 90 Kindergarten Report Card Comments
  • 6 What Teachers are Saying
  • 7 Conclusion

Writing report card comments can be stressful, and leave you feeling mentally exhausted. But, I’m here to help you keep a positive attitude, and get through the school year, and report card time, with less stress.

Did you know report card comments are sometimes the only part parents read to summarize their child’s progress?

For that sake, your original comments need to be well-written, show the strengths of the student, clearly communicate if the child is having a tough time, and offer a list of ideas to practice at home.

kindergarten-report-card-comments

Below are some sample comments as a starting point to write perfect comments. You’ll also find a Kindergarten Report Card Writing product throughout to help you write comments with little effort.

Writing Student Report Cards

Whether you’re a student teacher or a veteran teacher, writing report card comments for any grade level is time consuming.

When teaching younger grade levels, such as Prek, kindergarten , and first grade, you will most likely be expected to write personalized comments to summarize each child’s performance.

Whereas, the upper elementary, middle school, and high school are a reflection of teachers choosing a select comment from a drop-down menu.

writing children's school reports examples

While the drop-down menus and letter grades are easy, but they don’t relay personal experiences, or specific examples of the students’ behavior and/or school work.

As a parent, and a kindergarten teacher for 17 years, I learned a child’s development is worth much more than a passing grade on recognizing numbers and letters. 

Don’t get me wrong; letter recognition, letter-sound correspondence, number identification, and counting are the foundation of one’s education.

We cannot fail to inform parents on the social-emotional and work habits that these little ones are developing.

writing children's school reports examples

Tips for Awesome Report Card Comments

When writing comments, you will want to craft your thoughts in a way that will grab the parents attention. 

It’s a good idea to recognize their child’s strengths while also give suggestions to help them improve.

Here are tips for new teachers or veteran teachers to use when writing kindergarten report card comments :

  • Always include a student name. This shows specific student progress.
  • Start with a positive note. Leave a very specific comment that highlights the great work done and positive qualities.
  • Put a positive spin on areas of weakness.
  • Give parents insight and suggestions for practicing at home.

writing children's school reports examples

In short, positive report card comments include a strength, an area that needs improvement, and give suggestions to practice at home.

It is our personal responsibility, as teachers, to put in the extra work, and give parents more than report card grades.

The Kindergarten Report Card Comments is a helpful resource that will save you time writing a couple dozen report cards each grading period.

Sample Report Card Comments

Let’s take a look at some examples of kindergarten report card comments often found at the end of a student’s report card.

These sample report card comments are broken down into categories for positive, needs improvement, and suggestions for home. 

Then, we will look at ways you can compile these comments into well-written paragraphs for the parents.

writing children's school reports examples

Positive Report Card Comments

The following statements are examples of students who’ve done great during classroom activities and independent work time.

  • is very kind and inquisitive
  • enjoys participating in small group lessons
  • is continuing to show positive changes with his/her work habits
  • takes great pride in her/his work
  • has a pleasant personality and an excellent attitude towards learning.
  • has a good foundation of basic academic skills; such as letter identification, sounds, and number recognition.

Needs Improvement Report Card Comments

The following statements are used to communicate when a child is having a hard time during class discussions, group work, reading skills, and/or basic math facts.

  • continuing to work on understanding boundaries, getting along with others, and putting more effort into work.
  • having a difficult time accepting redirection from adults
  • unexcused absences have greatly effected his/her grades.
  • respecting others personal space
  • needs frequent reminders to complete work in a timely manner.
  • needs extra time when learning new skills
  • Suggestions for Home
  • Play-doh, puzzles, cutting, and stringing beads are great activities to help with fine motor skills at home.
  • Download apps to practice letters, sight words, and basic math skills. Have them use the learning app for 15 minutes prior to playing games or watch videos.
  • Continue working on letters and sounds.
  • Let’s touch base with a phone call to discuss additional work to best prepare him/her for next year.

writing children's school reports examples

Now that you have examples kindergarten report card comments, let’s look at an example of how to put everything together for the parents to get a clear picture.

  • _______ is a great listener and participates often. He/she follows directions, completes his/her work, and is always willing to help out. He/she tries very hard, but is struggling with the basic academic skills. As previously stated, _______ needs extra support at home to catch up with his/her classmates. Thank you.

Parent Teacher Communication

Well-written report card comments can help build the communication between you and the families. The parents will greatly appreciate your effort to recognize their child’s academic and social development.

Report cards, sending home parent letters, and requesting parent volunteers, are great strategies to build a trusting relationships with families.

Although writing detailed comments can be time consuming, there are ways to make this teacher task less daunting and more pleasurable. 

To help you save hours of time, and build parent-teacher communication, I have put together easy comments inside this Kindergarten Comments resource just for you.

90 Kindergarten Report Card Comments

These easy comments are going to save you so much time and stress!

Focus on the kids, spend more time with your family; whatever it is that you love – just not spending hours writing report card comments for all of your students.

Like the examples shown above, I have created and organized the comments into 4 categories.

  • Needs Improvement
  • Complete paragraph comments

Build the perfect comment by choosing from the organized lists, or simply insert students names in the complete paragraph comments.

Here are some of the topics and skills covered throughout these kindergarten report comments:

  • peer relationships
  • class participation
  • expressive and receptive language skills
  • tardies and absences
  • work habits
  • letter recognition
  • reading comprehension
  • disruptive habits to the learning environment
  • fine motor skills
  • problem solving skills
  • social skills
  • organization

There are over 65 comments, as well as 25 paragraph-length comments to choose from.

kindergarten-report-card-comments

You can also mix and match the bulleted comments to best fit your students. Simply copy, paste, and insert a name.

What Teachers are Saying

With over 900 Five Star Reviews on Teachers Pay Teachers , you can see whey these comments are a must have for kindergarten. 

Many first grade teachers have also found these to be very helpful when writing their first quarter report cards.

Here’s what teachers are saying about this time-saving resource:

 “Very helpful and saved me a lot of time! Thanks” (Andrea)

 “Great ideas! This was one of the best purchases I’ve ever made !” (Katharina R.)

 “ Huge help thank you!” (Sybill T)

report-card-comments

 “Loved these! Helped me sooooooo much!” (ShabbyinSecond)

 “Very useful. I always need help writing remarks that are concise, helpful, but not harsh.” (Donna H.)

 “ Very helpful when creating comments.” (Lesley R.)

“I had a bad bout of procrastination when it came to report writing…these helped me stay focused!” (Belinda B.)

Reduce your teacher stress, save yourself hours of time, and build parent communication, with these prewritten comments.

With a over 900 5-star reviews, you can see how the comments have saved teachers so much time, and helped parents better understand their child’s progress.

You can purchase the set of comments from my TPT store , or save 10% when you purchase using the link below. *Enter discount code LEARNING when checking out.

Before you go, here are some blog posts you may enjoy:

How to do Math Talks in Kindergarten

185 Awesome Questions of the Day

33 Amazon Must Haves for Kindergarten Teachers

Report Card Comments

When I read, I tend to let my thoughts wander, but this article kept me focused. That’s a real feat. You did a good job. After reading this article i get to know more about plano preschools

Thank you, Lee.

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writing children's school reports examples

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Black History Month for Kids: Google Slides, Resources, and More!

168 Sample Report Card Comments (Plus a Printable Version)

Help has arrived just in time for report cards!

"Your child has come so far in math! Focusing on two-digit addition is the next step."

Each progress report and report card provides an opportunity for you to give parents insight into their child’s performance beyond a letter or numerical grade for conduct or academics. Parents want to know how their child is doing, but they also want to know that you get their child. Report cards also help students understand what they are doing well … as well as areas where they could improve. The best way to get these points across is via meaningful comments. Need help? We’ve got dozens of sample report card comments below that are sorted for students at every level: emerging, developing, proficient, and extending standards, plus comments that address behavior, social skills, and more.

Get a free Google Slide version of these comments by submitting your email.

writing children's school reports examples

Tips for report card comments

Before using the list below, it’s important to know that teacher comments should be accurate, specific, and personal. The comments below are structured to allow you to fill in the blank for a particular subject or behavior, and then expand the comment. Sometimes you might require an action like a meeting with the parent. Other times you may be encouraging the student to do something in school or at home to improve on a skill or get more practice. Either way, these sample report card comments will establish the how that attaches to the what of any number or letter grade you are documenting.

Sample report card comments for students with emerging skills

It’s often difficult to know the cause of why a student’s skills are still emerging. In these situations, parents can often help you get to the bottom of it. Be specific about areas of difficulty in these comments, and don’t be afraid to ask for a parent’s help. Here are some ideas:

  • Your student could use some extra practice in [subject]. Please have them study [skill] for [time] each night.
  • Your student hasn’t yet had the chance to master [specific skill]. Review sessions are available [time frame].
  • Your student may need additional assistance with [skill/subject]. Completing classwork and homework is the first step to improving.

Your student may need additional assistance with [skill/subject]. Completing classwork and homework is the first step to improving.

  • Your student needs more practice with [specific skill]. Please check that they have completed their homework each evening.
  • We will continue focusing on reinforcing your student’s positive efforts.
  • Your student should put more effort into [subject area] to avoid incorrect or incomplete assignments.
  • Your student would benefit from more active participation in small-group activities.
  • This semester/trimester, I would like your student to work on …

Sample report card comments to encourage a follow-up phone call

We can think of many situations where a report card comment can be the first step in scheduling a phone call or meeting to discuss a concern. Write something positive about the child’s personality while requesting a parent meeting or phone call. Some examples are:

  • Your student is always respectful, but I am concerned about their work. When can we meet?
  • Your child is inquisitive and engaged in class, but they have quite a bit of missing work. Please call me to discuss some strategies.
  • Your child has a wonderful sense of humor/is helpful/is kind but fails to turn in their assignments. Let’s meet to come up with a plan to move forward.

Your child has a wonderful sense of humor/is helpful/is kind but fails to turn in their assignments. Let’s meet to come up with a plan to move forward.

  • Let’s work on strategies that will help your student follow through on their assignments.

Sample report card comments about (negative) behavior

Parents want to know how their child has behaved, even if they are not surprised by the behavior. Behavior can be even more difficult to write about than academics. Be careful to avoid personal attacks or statements that can make the parent or child feel judged. For difficult behaviors, stick to statistics and/or basic descriptions. Try things like:

  • Your student struggles with [DESIRED behavior]. We will continue to work on this behavior at school.
  • Your child struggles with [UNDESIRABLE behavior] and needs to focus on [DESIRED behavior].
  • When your student is focused, they are a pleasure to have in class. Let’s meet to discuss strategies to keep them on track.
  • Your student often struggles to focus in class, which harms their ability to engage well with class activities and assignments.
  • [Student] is working on independent work production and staying on task.
  • [Student] often struggles to focus in class, which impacts their ability to engage in class activities.
  • I encourage [student] to use time wisely to finish tasks in a timely manner.
  • I encourage [student] to be more responsible in completing tasks without frequent reminders.
  • I encourage [student] to show that they are properly engaged in learning by improving quality of work and use of class time. Please support this at home by [idea here].
  • Your student needs to slow down in order to produce quality/carefully done work.

Report card comment: Your student needs to slow down in order to produce quality/carefully done work.

  • Your student needs to follow classroom rules more closely throughout the school day.
  • Your student has exhibited [UNDESIRABLE behavior]. We will continue to reinforce appropriate behaviors.
  • Your student exhibited [UNDESIRABLE behavior] [this many] times this quarter. Let’s work to reduce the incidence of this behavior to [goal] times.
  • [Student] is encouraged to demonstrate more responsible attitudes and behaviors in the classroom.
  • [Student] is working on using appropriate language at all times.
  • [Student] requires encouragement to listen attentively during group instruction.
  • [Student] requires frequent reminders to remain attentive during instruction.
  • [Student] is working on voicing feelings and opinions and listening to others.

Sample report card comments for students with developing skills

For students who are still developing, focus on any improvement while also providing suggestions to keep the momentum going. Try these comments:

  • Your student has come so far in [subject]! Focusing on [important skill] is the next step.
  • Your student has made so much progress! They still struggle with [important skill], so that should be our next focus.
  • Your child has done well, but I am concerned that their lack of [listening/focus/motivation] has contributed to a lower grade than I know they could achieve.
  • Let’s work on motivating your student to reach their potential.
  • I would like to see your student pay closer attention to [subject/topic] in order to get a better grade.

I would like to see your student pay closer attention to [subject/topic] in order to get a better grade.

  • If your student works as hard on [important skill] as they have worked on [improved subject], then they will be caught up in no time!
  • Your child is very engaged during whole-group [subject instruction] but struggles to work independently.
  • Your student’s persistence is exemplary.
  • When motivated, your child does well on class assignments. We need to extend that motivation further.
  • Your child has improved significantly but still needs to slow down and check their work to make sure that all answers are correct.
  • Your student is struggling to understand new concepts in [subject]. Paying closer attention to the assigned reading and class lecture would be beneficial.
  • The hard work is paying off! Let’s keep it up when we start working on [next skill].
  • Your child is enthusiastic but still doesn’t understand [topic]. Additional work on this topic would be incredibly helpful.

Report card comment: Your child is enthusiastic but still doesn’t understand [topic]. Additional work on this topic would be incredibly helpful.

  • Your child requests a great deal of adult assistance when completing school work. Let’s work on encouraging independent work.

Sample report card comments for students with proficient skills

Let the parent know all the positives about their child and perhaps encourage students to dig just a little bit deeper.

  • Your student comes to school each day prepared to work hard.
  • I appreciate that your student does their best every single day.

I appreciate that your student does their best every single day.

  • Your student is an enthusiastic member of the class and shows a willingness to learn.
  • I enjoy how invested your child is in their learning.
  • I appreciate your child’s dedication to their studies in my class.
  • Not only is your student strong academically, but they are also a leader in the classroom.
  • I appreciate that your student is always committed to doing their best.
  • Your student understands the material well. Let’s find a way to help them shine.
  • Your child has the potential to be at the top of the class.
  • With a little more effort, your child could move up to the advanced group in [the subject where effort is lacking].

Report card comment; With a little more effort, your child could move up to the advanced group in [the subject where effort is lacking].

  • Your child puts in great work in [preferred subject]! If they apply those skills to [non-preferred subject], there’s no stopping them.
  • Your child excels at applying what they learn in the classroom to real-world and real-life situations. With a little more work, they could really go far!

Sample report card comments for students with advanced skills

Positive behaviors deserve just as much (if not more) attention as negative behaviors. These comments can be the most fun to write. Begin with a simple stem and then fill in the personal details that will make the parent smile. Example sentence starters are:

  • Your child exhibits exceptional focus and diligence in their work.
  • Your student is excellent at taking ownership of their learning.
  • I appreciate that your child is committed to doing their best.
  • Your student seeks new challenges.
  • Your child has a fantastic work ethic.
  • Your child exceeds expectations on a regular basis.
  • Your student avoids careless errors through attention to detail.

Report card comments: your student avoids careless errors through attention to detail.

  • Your child sets high standards for themself and achieves them.
  • Teaching your child is always an adventure! I love it when they …
  • Your child conducts themself with maturity.
  • Your child is able to focus and stays on task during independent work times.
  • Your student uses instincts to deal with matters independently and in a positive way.
  • I have enjoyed your child’s sense of humor in our classroom, as well as …
  • Your child has an impressive understanding and knowledge about their interests.

Sample report card comments to showcase students’ strengths

Students who excel at helping out others deserve to have their skills mentioned in comments!

  • [Student] is confident, positive, and a great role model for their classmates.
  • [Student] is a valuable part of class. They are among the first to help and mentor classmates.
  • [Student] has shown an ability to set goals and work to achieve them.
  • [Student] is engaged and able to set their own learning targets.
  • [Student] is an active participant. They listen attentively and make an effort to avoid distractions that could disrupt their learning.
  • [Student] is accountable for their actions and takes opportunities to improve.
  • [Student] relates well to classmates and appreciates peers’ perspectives.
  • [Student] demonstrates emotional maturity and responds appropriately to feedback.
  • [Student] always looks for ways to be helpful in the classroom.
  • [Student] is dependable and reliable and follows through on commitments.
  • Your student relates well to classmates and is appreciative of different perspectives and experiences.

Report card comments: Your student relates well to classmates and is appreciative of different perspectives and experiences.

  • It is a joy teaching your student! I can always count on them to …
  • Your child makes the classroom a brighter place. They often …
  • Your student’s conduct is exemplary. They …
  • Your student works well with classmates and often takes a leadership role.
  • Not only is your child a strong student, but they are also a wonderful human being.
  • Your student displays good citizenship by assisting other students.
  • Your child demonstrates responsibility daily by caring for the materials in our classroom conscientiously.
  • Your child is exceptionally organized and takes care of their things.
  • Your child is thoughtful and kind in their interactions with others.
  • Your student plans and carries out group activities carefully.
  • Your child is a very special student and one that I will never forget. I will miss them next year!

While all of these comments can supplement the grades on a report card, you don’t have to wait to use them. Sending notes home between progress reports and report cards with little comments like these can bolster the parent-teacher relationship. Write them in communication folders or on postcards for that extra school-home connection.

Sample report card comments to highlight positive behavior

Sometimes you’ll have a lot to say about a student’s positive behaviors. Parents love to hear that their kids are model citizens. Here are comments that communicate all the good behaviors you see in class.

  • [Student] works well with classmates on group work and often takes a leadership role.
  • [Student] shows a positive attitude when working with peers. They take and give suggestions and directions effectively.
  • [Student] excels at applying what they learn to real-world situations.
  • It is a pleasure to have [student]’s enthusiasm and maturity in class.
  • [Student] is an enthusiastic member of class and shows a willingness to learn.
  • [Student] shows responsible behavior, works well in a group, and shows appreciation for classmates’ efforts.

[Student] shows responsible behavior, works well in a group, and shows appreciation for classmates’ efforts.

  • [Student] is focused during class activities and participates in discussions.
  • [Student] works on independent work with focus and confidence.
  • [Student] has overcome big challenges this year.
  • [Student] follows directions promptly and accurately.
  • [Student] transitions easily between classroom activities without distraction.
  • [Student] is polite and uses good manners in the classroom.
  • [Student] responds appropriately when corrected.
  • [Student] takes classroom jobs seriously and demonstrates responsibility when completing them.

Sample report card comments for math

Providing specific information about how a child is doing in core subjects helps parents know exactly what to expect on the grades portion of the report card. And providing a positive statement about a subject can help you lead into a statement about what the child needs to work on.

  • [Student] has a good understanding of math concepts taught this year. They continue to complete work correctly and enjoy math activities.
  • [Student] has a positive attitude toward math but has trouble in a few key areas [list here]. Practicing every night at home will help them improve in these areas.
  • [Student] demonstrates a good understanding of math concepts and communicates clearly and with strong justification.
  • [Student] seems to need continuous encouragement in math. They continue to struggle with foundational math concepts for [grade level].

[Student] seems to need continuous encouragement in math. They continue to struggle with foundational math concepts for [grade level].

  • [Student] is having a difficult time with certain concepts in math. Areas in need of extra work include [list here].
  • [Student] is struggling to maintain pace in math. They could benefit from [practice activity here].
  • [Student] is easily distracted during math and this impacts their learning.
  • [Student] does well on math assignments but struggles with tests. Please make sure they study and prepare for tests as they approach.

Sample report card comments for reading and writing

Just like with math, it’s good to comment on the specific aspects of academics that students are doing well and those that they can work on. Use these comments to explain where a student is in their reading and writing progress.

  • [Student] has made great improvements in [spelling, comprehension, reading] and could use support in [spelling, comprehension, reading]. Please reach out if you need supplemental learning materials to use for practice at home.
  • [Student] always puts effort into their writing work.

[Student] always puts effort into their writing work.

  • [Student] is able to take new skills and apply them to writing assignments.
  • [Student] is able to offer responses to text and supports ideas with sound reasoning and examples.
  • [Student] reads with fluency and comprehension.  
  • [Student] is working on reading fluency. They would benefit from reading aloud at home.
  • [Student] is able to understand and discuss text read aloud.
  • [Student] consistently reads grade-level material.
  • [Student] is able to choose books to read that they really enjoy.
  • [Student] uses editing skills to edit writing to improve grammar and punctuation.
  • [Student] organizes writing well and organizes thoughts into complete paragraphs.

[Student] organizes writing well and organizes thoughts into complete paragraphs.

  • [Student] is able to analyze character actions and story plots and make inferences from what they read.
  • [Student] is thoughtful and insightful in class discussion and written work. They express their ideas clearly.

Sample report card comments about social skills

As much as school is about academics, parents also worry about social skills and how their child is doing in terms of fitting in, making friends, and managing social situations. For some kids, this will be a strength and for some it will be an area of focus, but make sure to include whatever information parents need to know.

  • [Student] has made many friends in the classroom.
  • [Student] is well liked by classmates.
  • [Student] treats other students with empathy and fairness.

[Student] treats other students with empathy and fairness.

  • [Student] handles disagreements with peers appropriately.
  • [Student] appears comfortable in new situations.
  • [Student] chooses to spend free time with friends.

Sample report card comments about communication

Communication is another important skill that students are learning and honing in school that you can report on. Particularly for kids whose communication skills are either a strength or something they need help with, a comment about this can be very helpful to parents.

  • [Student] has a well-developed vocabulary.
  • [Student] expresses their ideas clearly.
  • [Student] has a vibrant imagination and uses their imagination in storytelling and writing.
  • [Student] always participates in whole-group discussions.
  • [Student] can make a logical and persuasive argument in oral discussion or in writing.

[Student] can make a logical and persuasive argument in oral discussion or in writing.

  • [Student] listens to the comments and ideas of others without interrupting.
  • [Student] is working on participating in class. Please encourage them to raise their hand or engage in group discussion.
  • I would love to hear from [student] more. Please encourage them to participate in class.
  • [Student] is working on using their words to solve problems/communicate well with peers.

Sample report card comments about group work

Group work gets at a child’s ability to work with peers, solve problems, and communicate. It’s also often a barometer for social skills. Giving comments about group work can tell parents a lot about how their child is able to succeed in teamwork and if there are any red flags.

  • [Student] offers constructive suggestions to peers.
  • [Student] accepts recommendations of peers and acts on them when appropriate.
  • [Student] takes various roles in group work as assigned or as needed.
  • [Student] welcomes leadership roles in groups.
  • [Student] shows fairness in distributing group tasks.
  • [Student] plans and carries out group activities carefully.

[Student] plans and carries out group activities carefully.

  • [Student] works democratically with peers.
  • [Student] encourages peers during group work.
  • [Student] is working on accepting their share of the work during group assignments.

Sample report card comments about time management

Managing time is a skill that gets more and more important as kids move through school, and it is something that all parents can help with at home. Help parents know how their child is doing managing time with these comments.

  • [Student] approaches classroom assignments, tasks, and group work in an organized way.
  • [Student] is on time and prepared for class each day.
  • [Student] works at an appropriate pace.
  • [Student] is able to pace their work for long-term assignments.

[Student] is able to pace their work for long-term assignments.

  • [Student] completes makeup work in a timely fashion.
  • [Student] is working on using time wisely.
  • [Student] is working on managing time, especially when there are multiple tasks to complete during a work period.
  • [Student] is working on organizing their materials and using organization to support work completion.

Sample report card comments about work habits

Same as time management, comments about work habits are helpful for parents because they explain how a student is approaching their work and how their academics are impacted because of these habits.

  • [Student] is self-motivated.
  • [Student] exceeds expectations with the quality of their work.
  • [Student] readily grasps new concepts or ideas.
  • [Student] produces neat and careful work.

[Student] produces neat and careful work.

  • [Student] checks work thoroughly before submitting it.
  • [Student] pays attention to work and submits work that does not have errors.
  • [Student] is working on producing neat work.
  • [Student] is working on checking work thoroughly before submitting it.
  • [Student] is working on submitting work that does not have errors. They frequently require additional review to ensure that all errors are corrected.

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Use these sample report card comments for report cards. We have comments for everything you'd want to tell parents about their student.

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Parents want to know what was taught and how well their child has learnt it, as well as where improvement is needed and how that can be achieved. This means that report comments should be written in plain English, giving parents and carers a clear picture of their child’s progress and achievement against clearly defined syllabus standards (See example comments below for recommendations).

The Curriculum Planning and Programming, Assessing and Reporting ( CPPAR ) policy states that report comments for each subject or KLA should include:

areas of student strength and learning progress

areas for further development and what can be done to support their learning growth.

Report comments should be at least three sentences long .

Generally, sentences should be short and no longer than 15-20 words. Writing in long sentences makes it harder for parents to understand your message.

Comment banks or pre-prepared comments

The use of comment banks and pre-prepared comments is a school-based decision. Report comments should be based on an informed individualised professional judgement to a parent/carer regarding their child’s areas of strength and areas for development. It is important to ensure that the comments are personalised for each student.

Student’s name

Students official name should be used in a comment, unless approved by the parent/carer and the school principal. As they are legal documents, official names are required.

General comments

General report comments are not mandated in the CPPAR policy. This is a school-based decision.

Buddy-checking

Reports do not need to undergo a buddy-check. However, schools may choose to implement internal systems to review reports prior to the distribution to parents. These systems will need to clearly outline the role of the buddy-checker in the reporting process.

Comments should be addressed to the parent or carer rather than the student and written in a formal manner. Comments need to be written from a positive perspective, while still ensuring that the parent or carer, and the student, is clear about what areas need improvement. First-person closing sentences such as “Congratulations, Dari!” should be avoided.

Comment guidelines

Teachers’ comments describe the skills and knowledge demonstrated by the student as evidence of academic progress. As such, reports should refrain from discussing student behaviour unless it is relevant to identifying areas of strength and development, or the student’s commitment to learning. The comment should not contain critical information which has not been previously communicated to parents.

Written comments are based on the evidence that informs the overall judgement and grade (A-E) assigned to the student.

Comments should be personalised, constructive and contain statements about:

  • the student’s achievement and progress (either overall or in specific tasks)
  • effort and participation in the KLA/subject/course
  • at least one area for improvement and how it can be achieved.

Comments should:

use the student’s official given name

contain specific information relevant to the student

use plain English, avoiding syllabus specific jargon

be expressed in clear and succinct language

be written in the third person

start with a positive comment

reflect the student’s A-E grade or equivalent

refer to specific outcomes achieved and/or work completed

give positive and achievable guidance about what the student can do to improve

avoid predictions about future performance. For example, use ‘could’ or ‘may’ instead of ‘should’ and 'will' .

Comment samples

Daria has applied herself well to all topics and activities this semester. She identified, located and described natural, built and heritage sites within Australian State and National Parks. She explained their significance and management and discussed the importance of caring for and conserving them. Daria represented data by constructing simple tables, graphs and maps. She can read maps to determine location, direction and distance. Daria now needs to interpret the data using geographical terminology and to draw conclusions to her findings. We will continue to work on those areas next semester in our Geography lessons.

In English, Mohammad contributes enthusiastically to class discussions about texts and presents his opinions with growing confidence. He continues to increase his knowledge of more complex letter-sound relationships and shows sound skills in blending these to read and write multisyllabic words. Mohammad reads aloud with developing expression and adequate volume. He has many interesting ideas for writing. His handwriting, however, makes his writing difficult for others to read. Effective pencil grip and appropriate letter size, shape and formation will continue to be a focus area for Mohammad.

Renae is a highly motivated student who has achieved strong results in all assessment tasks including her project on natural disasters. This project highlighted her ability to combine information from a variety of sources and use visuals, including graphs and diagrams, to support her findings. To further develop the sophistication of her writing, Renae should incorporate more precise and subject-specific vocabulary. This can be achieved by identifying words that could be improved as part of the editing process.

Amir demonstrates safe practices when creating and producing design solutions in the workshop. He understands the design process and is developing his skills in technical drawing. He is always happy to help classmates and offers up his ideas in class discussions. Amir finds it challenging to follow detailed instructions. Consequently, he has not completed projects within the allocated timeframes. Amir’s accompanying portfolio could have been improved with more detail and description of the manufacturing steps. With greater concentration and focus on teacher instructions during practical lessons, Amir can improve these results.

Additional KLA specific sample comments (staff only)

English as an additional language/dialect 

Primary example.

This sample report comment demonstrates how a Year 5 teacher has included their English as an additional language/dialect (EAL/D) English language proficiency reporting requirements in the general comment at the end of the report.

Mabior’s English language proficiency has been assessed using the EAL/D Learning Progression at the Developing phase. To support his English language development in the classroom, Mabior has been provided with bilingual texts and word walls to support his understanding of new topics. He has also worked enthusiastically with a buddy during literacy activities to provide him with a language model for engaging with tasks. Mabior’s English language has improved steadily over the term, whereby he can follow instructions and explanations. He is using his expanding vocabulary of common words to describe events and present short, prepared speeches.

Secondary example

This sample comment demonstrates how a science teacher has reported a Stage 4 EAL/D student’s English language progress in science. The overall EAL/D phase was reported on in the first page of the report.

Idaa’s English language in science has progressed. She regularly uses topic vocabulary to explain her ideas and her sentences show increases confidence, correct grammatical structure and mostly accurate use of subject-specific vocabulary. To support Idaa’s English language development in the classroom, she has been provided with diagrams, flowcharts and modelled texts which support her to understand and make connections between key ideas and topics. Idaa has a bilingual dictionary which helps her connect and clarify key words and concepts in her first language to her study of English language

Students with disability

This sample comment demonstrates how a teacher could report on the adjustments made to support a student with disability in the primary setting.

Blake has enthusiastically participated in PD/H/PE this semester demonstrating increased confidence when working in a group. Throughout the ‘Everybody Active’ initiative, Blake explored a wider range of movements leading to improved flexibility and strength, which he used to great effect in his class performance at the whole school assembly this term. This commitment to increasing his fitness, also contributed to him representing the district in the multiclass shot put and discus events for the first time. Using the speech-to-text function on his iPad, Blake has been able to complete his project on being active every day. Blake needs to use his self-regulation strategies every day to manage his emotions when feeling overwhelmed in the playground. By practising these strategies, (for example., counting to 10, 3 deep breaths or moving to a quiet zone), he would then be able to use these when he begins to feel anxious.

This sample comment demonstrates how a teacher could report on the adjustments made to support a student with disability in the secondary setting.

Adelaide has shown consistent effort and application in science this semester. She has investigated ‘Chemical Change and Ecology’ and made a positive start in her student research project. She has a sound understanding of the concepts taught in science, including the properties of different elements and the physical states of matter. Working with school support staff and visual aids, Adelaide can safely conduct an experiment and report her findings to the class. She should continue to use Auslan to develop and support her understanding of concepts, particularly as she finds verbal conversations exhausting. Adelaide reads for meaning and often asks for clarification on subject matter and/or vocabulary that she is not familiar with. Adelaide would benefit from continuing to use all available resources to build her knowledge of scientific terms.

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Paulina collaborates effectively with peers to complete tasks to a high standard in the kitchen environment. She has demonstrated her outstanding knowledge of hygiene and safety standards, and coffee preparation and assists her peers while serving coffee. Paulina needs to keep working on developing her skills in planning the order of her food preparation, as this will assist her in achieving a more efficient delivery. She has completed the written components of the course to a satisfactory standard, however, needs to ensure she includes all relevant information to reflect her industry knowledge.

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Writing Prompts and Phrases For Yearly Reports On Children

  • Written by  Lorina
  • December 5, 2023

Writing Prompts and Phrases For Yearly Reports On Children

When writing a report on a child, it's an opportunity for the Educator to capture the child's learning and for parents to receive an account of their child's engagements within an early childhood setting. The following article provides information on examples of writing prompts and comments that can be used when writing yearly reports on the child.

For educators writing the report, the comments need to be descriptive. It must be based on observation of the child in different environments and engaging in different activities. Comments should not be comparative, judgemental or conclusive.

Writing Prompts and Comments

The following are examples of writing prompts, and comments that can be used when writing yearly reports on the child:

Child's Personality 

  • Zee comes cheerfully to school and greets her teachers with a bright smile. She leaves her things in class and runs off to catch a little game with her friends outdoors before the bell goes.
  • Tina has learnt to express her needs and difficulties clearly and appropriately. When someone is assertive in a group and she disagrees, she is able to stand up to them with an emphatic ‘no’.
  • He does not give in easily to the demands of his peers. He confidently stands up and asks for his rights.
  • Her interest wanes when an activity has to be done in a group and she tends to get playful. She prefers to complete a project by herself.
  • He tries to talk himself out of a tricky situation with his teacher but his own sense of fairness and reasoning stops this process midway.

Interactions

  • Her social circle has widened. She has begun playing with the boys in her class. She shares a warm relationship with adults in the class. She always communicates her difficulties with her teacher.
  • He seems interested in people, feels connected and has an affection for them. He is concerned when any of his classmates is in pain or is injured and will help them.
  • He is very observant of his classmates and can report coherently what most of his friends are doing at any given point in time.

Cognitive Development 

  • Learning by watching others is a strategy Lee adopts successfully.
  • He explores actively his natural environment and observes phenomena he comes across with a keen eye.
  • He makes good connections and infers well.
  • She is quick to follow concepts and directions. She listens carefully to instructions and responds accordingly.
  • She is confident of whatever she undertakes and works independently.
  • She completes a given task and does not hesitate to ask for help whenever required.
  • Her interest in books continues as she spends a lot of time browsing through the books in the library corner.
  • She is quick to notice the change of books and immediately settles down to browse through them.
  • His quality of listening is selective. He will listen only to what interests him.
  • He has to be reminded very often that he is in a group and needs to restrain himself.
  • Sometimes this lack of listening is because he thinks he knows it already.

Communication and Language

  • During circle time, she occasionally participates by sharing news.
  • She has not been regular in bringing things for Show and Tell’. Participating in the programme may help her gain confidence in the presentation.
  • Tarika is articulate. She has started participating in class discussions. She shares the news with much enthusiasm.
  • She enjoys the ‘guest’ assemblies and asks pertinent questions to the speaker.
  • He is an articulate child who speaks fluently in English. His speech is clear and coherent.
  • He expresses his thoughts and ideas clearly. He is regular in bringing items for ‘Show and Tell’. He speaks confidently to the group. He also listens to his friends while they are speaking.
  • Long conversations bore him as also listening to ‘Show and Tell’.

Physical Development

  • Active and energetic, John enjoys being outdoors. He is agile on the jungle gym and runs very fast.
  • He participates well in organised games. His motor coordination is good.
  • Lucy takes long to finish her lunch. She seems to have strong reservations about some vegetables and food
  • She is being helped to have all that is served without indulging in strong likes and dislikes.
  • Her creativity is expressed in her artwork. Her work is meticulously done. She is innovative in her craft work.
  • Chris is learning to take care of his belongings. Very often he misplaces his books and stationery.
  • He is also yet to take responsibility for the classroom chores. He does not volunteer to do the classroom duties but when called upon by the teacher or friends, does a neat job.

End Of The Year

  • I have truly enjoyed getting to know Rose and wish her the very best in Kindergarten and beyond.
  • I have enjoyed having Tim in my room this year and will truly miss him as he moves on to Kindergarten.
  • Maya is a very special child and one that I will never forget. I will miss her next year.
  • Toby is a wonderful student, and I’m happy to have had him this year.
  • With her friendly, cooperative attitude, she will always be a pleasant addition to Kindergarten.
  • Thank you for your cooperation and assistance at home with James.
  • I enjoyed having Corey in my room.

Words and Phrases

Here are words and phrases that can be used and incorporated into reports:

Stressing The Positive

  • Words : thorough, caring, cooperative, growth, superior, quality, striving, seeking, attempting, admirable, consistent, persevering
  • Phrases : is able to, is strong in, has a good grasp of, independent learner, works hard, improved tremendously, is willing to take more risks, excels at, making good progress, does a great job with, has great potential for

Appreciating a Child's Unique Qualities

  • Words : energetic, creative, hard worker, risk taker, imaginative, persistent, diplomatic, innovative, cooperative, original, leader, eager, thoughtful, enthusiastic, perceptive, welcomes, problem solver
  • Phrases : interested in, positive attitude, interacts well with peers, thinks clearly, understands complex tasks, shows compassion, sets a standard for others, selects carefully, concentrates well, follows directions carefully, suggests new approaches, generates many original ideas, fluent reader, intrigued by, special talent for, skilled in, follows projects through to the end

Child Needs Extra Help

  • Words : requires, struggles, seldom, usually
  • Phrases : could profit by, shows a need for, finds it difficult at times to, it is helpful to, is challenged by, works best when, needs help with, I'm working with him/her to, had trouble with, making progress, seems reticent about, needs encouragement in, has a tendency to, let's find a way to solve this together

Words to be Wary of : Unable, can't, won't, always, never

When completing the end of year reports remember the main focus is to inform parents about their child's progress. It's important when writing reports they remain positive and can be used to encourage the child. It's a good learning opportunity as an Educator to take this time to reflect on the child's learning and to develop a meaningful understanding of each individual child.

References : Shivram, Bina "Reporting On The Kindergarten Child", Journal of Krishnamurti Schools, Issue 8 "Favourite Words and Phrases For Reports", Scholastic, Teachers Magazine "Report Card Comments", Lake Shore Learning

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A Complete Guide to Preschool Progress Reports

  • brightwheel
  • Child development

A Complete Guide to Preschool Progress Reports

For a child to be successful, parents and teachers need to work together to support their learning. A preschool progress report is a valuable tool for educators to track each child’s development in key areas and keep families informed and engaged in their child’s learning outcomes.

a woman holding a preschooler talking to another woman

Benefits of preschool progress reports 

  • Documents the child's progress in key developmental areas. A thorough progress report will track a child’s growth and development in social-emotional, language, cognitive and physical skills. The details gathered can be used to identify any learning and behavior trends, as well as any delays in developmental milestones. 
  • Allows families to engage with their child's learning. Progress reports guide parents in creating holistic home learning environments for their children. For example, if a child is struggling with language skills, families can supplement with additional language-focused activities at home. 
  • Encourages collaboration between educators and families. Preschool progress reports provide a clear picture of each child’s learning, ensuring both teachers and families are aware of the child’s progress and any steps needed to support their success. 

Which developmental areas should you track?

A preschool report card should cover a child's progress in the main developmental areas of language and literacy, physical skills, social-emotional development, and cognitive skills. Monitoring these skills will help support children's development into well-rounded individuals and successful learners. 

Language and literacy 

The skills in this section include reading, communicating with others, and writing.

For language and literacy skills, focus on:

  • Growing their interest in books and reading. Possible activities include story time, singing the alphabet song, and learning to recognize letters. 
  • Encouraging their ability to ask questions verbally and nonverbally.
  • Improving their verbal and nonverbal communication.

Physical  

Physical progress is linked to other areas of early development, such as sensory development, cognitive thinking, and social-emotional development. 

For a physical progress evaluation, focus on tracking:

  • Gross and fine motor skills. Pay attention to their ability to throw or kick a ball, hold a crayon, skip, and bounce. 
  • Independence. This includes how they zip their coat, tie their shoelace, close their buttons, and swing without help.
  • Hand and eye coordination. Track their ability to string beads, connect dotted activities, and play with jigsaw puzzles.

Social-emotional 

Social-emotional skills are essential to a child’s ability to establish positive relationships with others.

Skills include: 

  • Ability to recognize, regulate and express their emotions
  • Ability to cooperate and problem solve with their peers
  • Ability to follow instructions and class routines

Cognitive 

Cognition refers to the child's mental process of comprehending issues and gaining knowledge. Cognitive processes include problem-solving, memory, perceptual reasoning, and verbal comprehension. 

Focus on: 

  •  Problem-solving skills
  • Improved story narrating skills 
  • Recognizing and naming colors

Preschool progress report examples  

Your report’s design will depend on what you're reporting, how many items are on your checklist, and how often you report. Here are a few templates to consider: 

Daily preschool progress report

Our preschool daily report template tracks daily activities like meals and naptime, as well as each day's learning highlights in key skill areas.

Quarterly progress report

preschool progress report

A quarterly preschool progress report gives children ample time to learn new things and develop skills. This template tracks and assesses skills on a quarterly basis.  

Skills progress report

preschool progress report

This template records progress on specific skills such as communication, social-emotional and motor skills.

FAQs on preschool progress reports

What should a preschool progress report include.

A preschool progress report card should include comments on all aspects of a child's development, including:

  • Social-emotional skills 
  • Physical skills 
  • Cognitive skills
  • Language and literacy skills

What should I include in a preschool assessment report?

Include observations on a child's accomplishments and areas of improvement. Note any unique behavior. 

How do you write a report for a preschool student?

Include developmental achievements and any specific challenges the child has and discuss the progress they've been making. End by stating any goals and next steps and provide families with any resources or suggestions to support their child.

How do you end preschool assessment reports?

A preschool assessment report should end on a positive note listing any goals or follow up actions. 

How do I gather information for a preschool progress report?

  • Be observant . Watching how children interact with other children, solve their problems, or play can help you evaluate their motor skills, problem-solving abilities, and social-emotional skills. 
  • Be present and listen . When you're around children, you're a part of their world. Pay attention and listen to how they reason.
  • Understand the curriculum you're using . Understanding your curriculum ensures you're clear on your expectations of the children, making it easier to support and evaluate them.

How often should I issue a preschool report card?

Children are rapidly growing and reaching new milestones in their preschool years, so a regular reporting cadence will show a child's clear progress from one point to another.  While the exact frequency will vary depending on your program, it is a good idea to schedule your formal preschool report cards quarterly or semi-annually. 

Final thoughts 

Preschool progress reports help ensure children get the support they need in early childhood. They can focus on a short-term goal like improving a challenging behavior, or a long-term goal like improving their reading and writing skills. As an educator, you can choose the best format and reporting cadence that fits the needs of your children as you guide them to the next stage of their development.

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Report-writing support for EYFS and primary

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EYFS, Report-writing Support, Report Writing, Report, Comment Banks, Report Comment Banks, Report Templates

Make the process of report writing more manageable with help from these supportive resources

Can you believe that it's that time of year again? Yes, it's time to sit down and recap the progress your students have made so far. But don’t let it fill you with panic! From well-structured examples to ready to use templates, we've selected some of the very best resources, so what are you waiting for?

Report Comments & Targets

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Report Writing programme

END OF YEAR REPORT TEMPLATE -EDITABLE

END OF YEAR REPORT TEMPLATE -EDITABLE

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English Report Comments

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EYFS Profile - Summary Report for parents

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writing children's school reports examples

How to Write a Book Report

Use the links below to jump directly to any section of this guide:

Book Report Fundamentals

Preparing to write, an overview of the book report format, how to write the main body of a book report, how to write a conclusion to a book report, reading comprehension and book reports, book report resources for teachers .

Book reports remain a key educational assessment tool from elementary school through college. Sitting down to close read and critique texts for their content and form is a lifelong skill, one that benefits all of us well beyond our school years. With the help of this guide, you’ll develop your reading comprehension and note-taking skills. You’ll also find resources to guide you through the process of writing a book report, step-by-step, from choosing a book and reading actively to revising your work. Resources for teachers are also included, from creative assignment ideas to sample rubrics.

Book reports follow general rules for composition, yet are distinct from other types of writing assignments. Central to book reports are plot summaries, analyses of characters and themes, and concluding opinions. This format differs from an argumentative essay or critical research paper, in which impartiality and objectivity is encouraged. Differences also exist between book reports and book reviews, who do not share the same intent and audience. Here, you’ll learn the basics of what a book report is and is not.

What Is a Book Report?

"Book Report" ( ThoughtCo )

This article, written by a professor emeritus of rhetoric and English, describes the defining characteristics of book reports and offers observations on how they are composed.

"Writing a Book Report" (Purdue OWL)

Purdue’s Online Writing Lab outlines the steps in writing a book report, from keeping track of major characters as you read to providing adequate summary material.

"How to Write a Book Report" ( Your Dictionary )

This article provides another helpful guide to writing a book report, offering suggestions on taking notes and writing an outline before drafting. 

"How to Write a Successful Book Report" ( ThoughtCo )

Another post from ThoughtCo., this article highlights the ten steps for book report success. It was written by an academic advisor and college enrollment counselor.

What’s the Difference Between a Book Report and an Essay?

"Differences Between a Book Report & Essay Writing" ( Classroom)

In this article from the education resource Classroom,  you'll learn the differences and similarities between book reports and essay writing.

"Differences Between a Book Report and Essay Writing" (SeattlePi.com)

In this post from a Seattle newspaper's website, memoirist Christopher Cascio highlights how book report and essay writing differ.

"The Difference Between Essays and Reports" (Solent Online Learning)

This PDF from Southampton Solent University includes a chart demonstrating the differences between essays and reports. Though it is geared toward university students, it will help students of all levels understand the differing purposes of reports and analytical essays.

What’s the Difference Between a Book Report and a Book Review?

"How to Write a Book Review and a Book Report" (Concordia Univ.)

The library at Concordia University offers this helpful guide to writing book report and book reviews. It defines differences between the two, then presents components that both forms share.

"Book Reviews" (Univ. of North Carolina)

The University of North Carolina at Chapel Hill’s writing guide shows the step-by-step process of writing book reviews, offering a contrast to the composition of book reports.

Active reading and thoughtful preparation before you begin your book report are necessary components of crafting a successful piece of writing. Here, you’ll find tips and resources to help you learn how to select the right book, decide which format is best for your report, and outline your main points.

Selecting and Finding a Book

"30 Best Books for Elementary Readers" (Education.com)

This article from Education.com lists 30 engaging books for students from kindergarten through fifth grade. It was written by Esme Raji Codell, a teacher, author, and children's literature specialist.

"How to Choose a Good Book for a Report (Middle School)" (WikiHow)

This WikiHow article offers suggestions for middle schoolers on how to choose the right book for a report, from getting started early on the search process to making sure you understand the assignment's requirements.

"Best Book-Report Books for Middle Schoolers" (Common Sense Media)

Common Sense Media has compiled this list of 25 of the best books for middle school book reports. For younger students, the article suggests you check out the site's "50 Books All Kids Should Read Before They're 12."

"50 Books to Read in High School" (Lexington Public Library)

The Lexington, Kentucky Public Library has prepared this list to inspire high school students to choose the right book. It includes both classics and more modern favorites.

The Online Computer Library Center's catalogue helps you locate books in libraries near you, having itemized the collections of 72,000 libraries in 170 countries.

Formats of Book Reports

"Format for Writing a Book Report" ( Your Dictionary )

Here, Your Dictionary supplies guidelines for the basic book report format. It describes what you'll want to include in the heading, and what information to include in the introductory paragraph. Be sure to check these guidelines against your teacher's requirements.

"The Good Old Book Report" (Scholastic)

Nancy Barile’s blog post for Scholastic lists the questions students from middle through high school should address in their book reports.

How to Write an Outline

"Writer’s Web: Creating Outlines" (Univ. of Richmond)

The University of Richmond’s Writing Center shows how you can make use of micro and macro outlines to organize your argument.

"Why and How to Create a Useful Outline" (Purdue OWL)

Purdue’s Online Writing Lab demonstrates how outlines can help you organize your report, then teaches you how to create outlines.

"Creating an Outline" (EasyBib)

EasyBib, a website that generates bibliographies, offers sample outlines and tips for creating your own. The article encourages you to think about transitions and grouping your notes.

"How to Write an Outline: 4 Ways to Organize Your Thoughts" (Grammarly)

This blog post from a professional writer explains the advantages of using an outline, and presents different ways to gather your thoughts before writing.

In this section, you’ll find resources that offer an overview of how to write a book report, including first steps in preparing the introduction. A good book report's introduction hooks the reader with strong opening sentences and provides a preview of where the report is going.

"Step-by-Step Outline for a Book Report" ( Classroom )

This article from Classroom furnishes students with a guide to the stages of writing a book report, from writing the rough draft to revising.

"Your Roadmap to a Better Book Report" ( Time4Writing )

Time4Writing offers tips for outlining your book report, and describes all of the information that the introduction, body, and conclusion should include.

"How to Start a Book Report" ( ThoughtCo)

This ThoughtCo. post, another by academic advisor and college enrollment counselor Grace Fleming, demonstrates how to write a pithy introduction to your book report.

"How to Write an Introduction for a Book Report" ( Classroom )

This brief but helpful post from Classroom  details what makes a good book report introduction, down to the level of individual sentences.

The body paragraphs of your book report accomplish several goals: they describe the plot, delve more deeply into the characters and themes that make the book unique, and include quotations and examples from the book. Below are some resources to help you succeed in summarizing and analyzing your chosen text.

Plot Summary and Description

"How Do You Write a Plot Summary?" ( Reference )

This short article presents the goals of writing a plot summary, and suggests a word limit. It emphasizes that you should stick to the main points and avoid including too many specific details, such as what a particular character wears.

"How to Write a Plot for a Book Report" ( The Pen & The Pad )

In this article from a resource website for writers, Patricia Harrelson outlines what information to include in a plot summary for a book report. 

"How to Write a Book Summary" (WikiHow)

Using Harry Potter and the Sorcerer’s Stone as an example, this WikiHow article demonstrates how to write a plot summary one step at a time.

Analyzing Characters and Themes

"How to Write a Character Analysis Book Report" ( The Pen & The Pad )

Kristine Tucker shows how to write a book report focusing on character. You can take her suggestions as they are, or consider  incorporating them into the more traditional book report format.

"How to Write a Character Analysis" (YouTube)

The SixMinuteScholar Channel utilizes analysis of the film  Finding Nemo to show you how to delve deeply into character, prioritizing inference over judgment.

"How to Define Theme" ( The Editor's Blog )

Fiction editor Beth Hill contributes an extended definition of theme. She also provides examples of common themes, such as "life is fragile."

"How to Find the Theme of a Book or Short Story" ( ThoughtCo )

This blog post from ThoughtCo. clarifies the definition of theme in relation to symbolism, plot, and moral. It also offers examples of themes in literature, such as love, death, and good vs. evil.

Selecting and Integrating Quotations

"How to Choose and Use Quotations" (Santa Barbara City College)

This guide from a college writing center will help you choose which quotations to use in your book report, and how to blend quotations with your own words.

"Guidelines for Incorporating Quotes" (Ashford Univ.)

This PDF from Ashford University's Writing Center introduces the ICE method for incorporating quotations: introduce, cite, explain.

"Quote Integration" (YouTube)

This video from The Write Way YouTube channel illustrates how to integrate quotations into writing, and also explains how to cite those quotations.

"Using Literary Quotations" (Univ. of Wisconsin-Madison)

This guide from the University of Wisconsin-Madison’s Writing Center helps you emphasize your analysis of a quotation, and explains how to incorporate quotations into your text.

Conclusions to any type of paper are notoriously tricky to write. Here, you’ll learn some creative ways to tie up loose ends in your report and express your own opinion of the book you read. This open space for sharing opinions that are not grounded in critical research is an element that often distinguishes book reports from other types of writing.

"How to Write a Conclusion for a Book Report" ( Classroom )

This brief article from the education resource  Classroom illustrates the essential points you should make in a book report conclusion.

"Conclusions" (Univ. of North Carolina)

The University of North Carolina at Chapel Hill’s Writing Center lays out strategies for writing effective conclusions. Though the article is geared toward analytical essay conclusions, the tips offered here will also help you write a strong book report.

"Ending the Essay: Conclusions" (Harvard College Writing Center)

Pat Bellanca’s article for Harvard University’s Writing Center presents ways to conclude essays, along with tips. Again, these are suggestions for concluding analytical essays that can also be used to tie up a book report's loose ends.

Reading closely and in an engaged manner is the strong foundation upon which all good book reports are built. The resources below will give you a picture of what active reading looks like, and offer strategies to assess and improve your reading comprehension. Further, you’ll learn how to take notes—or “annotate” your text—making it easier to find important information as you write.

How to Be an Active Reader

"Active Reading Strategies: Remember and Analyze What You Read" (Princeton Univ.)

Princeton University’s McGraw Center for Teaching and Learning recommends ten strategies for active reading, and includes sample diagrams.

"Active Reading" (Open Univ.)

The Open University offers these techniques for reading actively alongside video examples. The author emphasizes that you should read for comprehension—not simply to finish the book as quickly as possible.

"7 Active Reading Strategies for Students" ( ThoughtCo )

In this post, Grace Fleming outlines seven methods for active reading. Her suggestions include identifying unfamiliar words and finding the main idea. 

"5 Active Reading Strategies for Textbook Assignments" (YouTube)

Thomas Frank’s seven-minute video demonstrates how you can retain the most important information from long and dense reading material.

Assessing Your Reading Comprehension

"Macmillan Readers Level Test" (MacMillan)

Take this online, interactive test from a publishing company to find out your reading level. You'll be asked a number of questions related to grammar and vocabulary.

"Reading Comprehension Practice Test" (ACCUPLACER)

ACCUPLACER is a placement test from The College Board. This 20-question practice test will help you see what information you retain after reading short passages.

"Reading Comprehension" ( English Maven )

The English Maven site has aggregated exercises and tests at various reading levels so you can quiz your reading comprehension skills.

How to Improve Your Reading Comprehension

"5 Tips for Improving Reading Comprehension" ( ThoughtCo )

ThoughtCo. recommends five tips to increase your reading comprehension ability, including reading with tools such as highlighters, and developing new vocabulary.

"How to Improve Reading Comprehension: 8 Expert Tips" (PrepScholar)

This blog post from PrepScholar provides ideas for improving your reading comprehension, from expanding your vocabulary to discussing texts with friends.

CrashCourse video: "Reading Assignments" (YouTube)

This CrashCourse video equips you with tools to read more effectively. It will help you determine how much material you need to read, and what strategies you can use to absorb what you read.

"Improving Reading Comprehension" ( Education Corner )

From a pre-reading survey through post-reading review, Education Corner  walks you through steps to improve reading comprehension.

Methods of In-text Annotation

"The Writing Process: Annotating a Text" (Hunter College)

This article from Hunter College’s Rockowitz Writing Center outlines how to take notes on a text and provides samples of annotation.

"How To Annotate Text While Reading" (YouTube)

This video from the SchoolHabits YouTube channel presents eleven annotation techniques you can use for better reading comprehension.

"5 Ways To Annotate Your Books" ( Book Riot )

This article from the Book Riot  blog highlights five efficient annotation methods that will save you time and protect your books from becoming cluttered with unnecessary markings.

"How Do You Annotate Your Books?" ( Epic Reads )

This post from Epic Reads highlights how different annotation methods work for different people, and showcases classic methods from sticky notes to keeping a reading notebook.

Students at every grade level can benefit from writing book reports, which sharpen critical reading skills. Here, we've aggregated sources to help you plan book report assignments and develop rubrics for written and oral book reports. You’ll also find alternative book report assessment ideas that move beyond the traditional formats.

Teaching Elementary School Students How to Write Book Reports

"Book Reports" ( Unique Teaching Resources )

These reading templates courtesy of Unique Teaching Resources make great visual aids for elementary school students writing their first book reports.

"Elementary Level Book Report Template" ( Teach Beside Me )

This   printable book report template from a teacher-turned-homeschooler is simple, classic, and effective. It asks basic questions, such as "who are the main characters?" and "how did you feel about the main characters?"

"Book Reports" ( ABC Teach )

ABC Teach ’s resource directory includes printables for book reports on various subjects at different grade levels, such as a middle school biography book report form and a "retelling a story" elementary book report template.

"Reading Worksheets" ( Busy Teacher's Cafe )

This page from Busy Teachers’ Cafe contains book report templates alongside reading comprehension and other language arts worksheets.

Teaching Middle School and High School Students How to Write Book Reports

"How to Write a Book Report: Middle and High School Level" ( Fact Monster)

Fact Monster ’s Homework Center discusses each section of a book report, and explains how to evaluate and analyze books based on genre for students in middle and high school.

"Middle School Outline Template for Book Report" (Trinity Catholic School)

This PDF outline template breaks the book report down into manageable sections for seventh and eighth graders by asking for specific information in each paragraph.

"Forms for Writing a Book Report for High School" ( Classroom )

In this article for Classroom,  Elizabeth Thomas describes what content high schoolers should focus on when writing their book reports.

"Forms for Writing a Book Report for High School" ( The Pen & The Pad )

Kori Morgan outlines techniques for adapting the book report assignment to the high school level in this post for The Pen & The Pad .

"High School Book Lists and Report Guidelines" (Highland Hall Waldorf School)

These sample report formats, grading paradigms, and tips are collected by Highland Hall Waldorf School. Attached are book lists by high school grade level.

Sample Rubrics

"Book Review Rubric Editable" (Teachers Pay Teachers)

This free resource from Teachers Pay Teachers allows you to edit your book report rubric to the specifications of your assignment and the grade level you teach.

"Book Review Rubric" (Winton Woods)

This PDF rubric from a city school district includes directions to take the assignment long-term, with follow-up exercises through school quarters.

"Multimedia Book Report Rubric" ( Midlink Magazine )

Perfect for oral book reports, this PDF rubric from North Carolina State University's Midlink Magazine  will help you evaluate your students’ spoken presentations.

Creative Book Report Assignments

"25 Book Report Alternatives" (Scholastic)

This article from the Scholastic website lists creative alternatives to the standard book report for pre-kindergarteners through high schoolers.

"Fresh Ideas for Creative Book Reports" ( Education World )

Education World offers nearly 50 alternative book report ideas in this article, from a book report sandwich to a character trait diagram.

"A Dozen Ways to Make Amazingly Creative Book Reports" ( We Are Teachers )

This post from We Are Teachers puts the spotlight on integrating visual arts into literary study through multimedia book report ideas.

"More Ideas Than You’ll Ever Use for Book Reports" (Teachnet.com)

This list from Teachnet.com includes over 300 ideas for book report assignments, from "interviewing" a character to preparing a travel brochure to the location in which the book is set.

"Fifty Alternatives to the Book Report" (National Council of Teachers of English)

In this PDF resource from the NCTE's  English Journal,  Diana Mitchell offers assignment ideas ranging from character astrology signs to a character alphabet.

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School Report

Examples of Writing a School Report

It’s practically a guarantee that you’ll encounter reports at various points of your life. These documents are everywhere, ranging from school to work or even more personal areas. When it comes to a school report, you’ll need to familiarize yourself with a lot of things. School report writing is one of those things. There’s also the school report meaning and many others. If you’re wondering where you can learn about these bits and pieces of trivia, then you’ve come to the right place. Scroll on to discover more, including an excellent school report example or school report template straight from our list of free downloads.

School Report Templates

school report templates

  • Google Docs

Size: A4, US

Pre School Report Card Template

pre school report card template

School Incident Report Template

school incident report template

Home school Report Card Template

home school report card template

Primary School Report Template

primary school report template

School Progress Report Template

school progress report template

End of Year School Report Template

end of year school report template

School Project Report Template

school project report template

Simple Home School Report Card Template

simple home school report card template

  • Illustrator
  • Apple Numbers
  • Apple Pages
  • MS Publisher

Size: 78 KB

Simple High School Report Card Template

simple high school report card template

Size: 32 KB

Middle School Report Card Template

middle school report card template

Size: 75 KB

School Report Card Template

school report card template

Elementary School Report Card Template

elementary school report card template

Size: 62 KB

Free Blank Preschool Report Card Template

free blank preschool report card template

Size: 60 KB

High School Report Card Template

high school report card template

Size: 29 KB

Free Simple School Report Template

free simple school report template

Size: 22 KB

Free Sample School Report Template

free sample school report template

Size: 27 KB

School Progress Report Card Template

school progress report card template

Size: 55 KB

school project report template

Size: 23 KB

School Feasibility Report Template

Size: 80 KB

Free School Board Report Template

free school board report template

Size: 36 KB

Free School Annual Report Template

free school annual report template

Free School Visit Report Template

free school visit report template

Free School Incident Report Form Template

free school incident report form template

Size: 38 KB

What Is a School Report?

Such a loaded question will have different answers depending on who you ask. For some, this is what people mean when they talk about college applications school report. Others may have student record reports in mind when they think of school reports. If you are going by one of its definitions, a school report can be the recommendation written by a school counselor. It is often used to help evaluate prospects to determine whether they are worth admitting to the school or not.

Tips for Writing School Reports

Writing a school report should not prove to be too much to handle, but one can always use a boost whenever possible. To help with your report writing , here are four tips that you can keep in mind as you go through the endeavor.

Tip 1: Be Direct

There’s no use sugar-coating whatever it is you are trying to communicate. If you’re an administrator with duties to fulfill, it’s best to stick to the point not only to save time but also to make yourself easier to understand. For students writing reports in PDF , few things will help your writing than greater readability.

Tip 2: Supply Evidence

When you claim something in your report, you must provide the necessary evidence to support that claim. This is not only true for school reports of all kinds, but also for reports like research reports . Without evidence, your statements won’t have as much credibility—if it will have any at all.

Tip 3: Utilize Checklists

You may have a lot of ground to cover with your report. With everything on your plate, it wouldn’t hurt to have something like a scholastic checklist to help you keep track of everything. School reports, after all, must be easy to understand and highly organized.

Tip 4: Involve All the Necessary People

If you are a teacher and you need to write a report about a student, be sure to involve the student in the making of the report. This does not mean that he or she has to be with you as you write it. Rather, be open to communication early on. Set proper student goals to evaluate at the end of a specific time period. This way, they can help you by providing the right content for your report.

What are the common elements of a report?

Each report may, at any given time, contain the following elements: a description of a sequence of events, an interpretation of the significance of said events, evaluation, recommendations , and conclusions.

Is a school report a transcript?

It can be if the report centers around items like an individual student’s grades or performance. However, some reports are not necessarily transcripts. Examples of that would include assignment  reports that are submitted in class.

How necessary are school reports?

School reports are often sent out to parents to inform them of their children’s academic performance . Such reports often come in the form of report cards. So with that said, it is absolutely necessary for school reports to be written and handed out.

School reports, as you now know, come in various forms. From the documents you create and submit to teachers to transcripts like a school report card , there’s just no escaping them. Having read our article from start to finish, you should now be better acquainted with school reports. Now all you have to do is make a choice regarding how you will apply this newly-gained knowledge. Will you keep browsing through our list of school report templates or will you make your own? Well, regardless of what you decide, be assured that you’re in an excellent position to make a well-informed choice. So choose wisely and act as soon as you can!

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How To Write A Children’s Ministry Report?

writing children's school reports examples

When writing a children’s ministry report, it is important to keep in mind the age group you are writing for. For example, if you are writing a report for a 3-year-old ministry, you may want to focus on things like games the children enjoyed, Bible stories they learned, and how the children interacted with you and other ministry staff. If you are writing a report for a 6-year-old ministry, you may want to focus on things like how the children are growing in their faith, what they are learning in school, and how they are involved in the church community.

Definition of a Children’s Ministry Report

A children’s ministry report is a document that outlines the ministry’s activities and successes over a specific period of time. It is important to remember that this document is not meant to be a comprehensive overview of the ministry’s work, but rather a snapshot of what was accomplished during a specific time period.

To write a children’s ministry report, it is important to first understand what the goals of the ministry are. Once these goals have been established, it is important to track how these goals were accomplished. This information can then be compiled into a report that can be shared with the church leadership.

Purpose of a Children’s Ministry Report

A children’s ministry report is an important document that helps your church or organization understand the impact of their ministry on children. It can help you track your progress, measure your effectiveness, and make necessary changes.

To write a children’s ministry report, begin by gathering data from your ministry activities. This can include surveys, attendance records, and data collected from your children’s ministry leaders. Once you have this information, use it to create a report that will help your church or organization understand the impact of their ministry on children.

Preparing to Write the Report

When writing a children’s ministry report, it is important to keep in mind the target audience. The report should be written in a way that is easy to understand for the children, their parents, and the church staff. Additionally, it is important to be concise and to focus on the main points. It is also important to be accurate and to use proper grammar and spelling.

Gather Necessary Information

When planning a children’s ministry, it is important to gather as much information as possible. This includes gathering information about the children in your congregation, their interests, and what they enjoy. It is also important to know what activities and programs are popular with the children. Writing a children’s ministry report can help you to organize your findings and plan future ministry initiatives.

Set a Timeline

To create a timeline for your children’s ministry, start by brainstorming the different events and activities that have taken place over the past year. Next, create a table that lists the date, time, and event for each occurrence. Finally, use this timeline to compile a report that highlights the successes and challenges of your ministry over the past year.

Writing the Report

Writing a children’s ministry report can be a daunting task, but with a little preparation and guidance, it can be a breeze. Here are a few tips to get you started:

1. Start by gathering all of the information you need to write your report. This includes information about your ministry’s goals, activities, and successes.

2. Once you have your data, start writing by outlining your main points. Be sure to include information about your ministry’s impact on children and how it has helped them grow in their faith.

3. Finally, be sure to wrap up your report by including a conclusion and thanking your readers for their time.

When writing a children’s ministry report, it is important to keep in mind the age group that your church services are designed for. For example, if your church services are designed for children aged 3-8, you would want to focus your report on activities and events that are appropriate for that age group. Additionally, it is important to keep in mind the goals that you hope to achieve through your children’s ministry. For example, if your goal is to teach children about Jesus Christ, you would want to focus your report on events and activities that will help you achieve that goal.

Related Sunday School Activities:

If you’re looking to write your own vbs curriculum, there are a few things to keep in mind. first, make sure that the topics you choose are relevant to your church’s mission and ministry. second, be sure to tailor the..., sunday school can be a fun and exciting experience for children, but it can also be a challenging one. to help you write a lesson plan that is both effective and enjoyable for your students, consider the following tips. 1...., the sheep know jesus’ voice: this kids bible lesson reminds students that god is our “shepherd”, who cares for us and provides us with all that we need. he knows us inside and out and wants us to be safe..., running a successful children’s ministry can be a daunting task, but with the right planning and execution, it can be a rewarding experience for both you and your congregation. here are a few tips to help you get started: 1...., leave a comment cancel reply.

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  3. 10 School Report Writing Tips to Save Time

    1. Use Simple, Jargon-Free Language It's important for parents and children to understand the report, so they can fully understand their progress. Here's a jargon-heavy example: "Claire was enthusiastic about the new pedagogic tools we implemented last week and manoeuvred the tools aptly."

  4. School Report Writing: 10 Top Tips and Expert Advice

    Use the '4 parts' rule. Each statement in a school report should include 4 elements: the achievement/success; evidence of that success; the target; resources to help meet the target. So, a four-part phrase might be: "Joshua has progressed well in handwriting. He is now joining most of his letters in each word.

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    Reporting to parents & whānau » Examples and templates Examples and templates of written reports for students in years 1-8 For students in years 1 to 8, written reports provide a formal evaluation of progress and achievement twice per year.

  6. End of year reports in primary school

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  7. Teacher comments in school reports: What's effective?

    Of the comments that teachers prepare for student reports, the majority describe a student's learning achievements and adopt an empirical style characterised by objective statements of facts and observed behaviours. One category of comments in this style are statements of activities and learning tasks undertaken by the student in class.

  8. A school report is a document written by teachers to let ...

    In its most basic sense, a school report is a written account from a school about how a child is getting on in their classes. It assesses their performance and provides a valuable tool to parents, students and teachers. A school report is a way for everyone to partner and collaborate on making sure children attain their best possible grades and ...

  9. Writing School Reports

    Useful statements and benchmarking - Try creating a bank of useful statements - some for a high-achiever, some for an average pupil and some for a lower-ability child. When benchmarking pupils, remember to refer to what the pupil is being benchmarked against be it national curriculum levels, the rest of the class or the whole year group.

  10. End of Year Report Primary School Writing Tips

    End of Year School Report Template - To help you structure your report, use this template as a guide for what to include. Parent Teacher Meeting Template - Use this template to help you plan your meetings with your children's parents. Blank Pupil Knowledge Sheet - This sheet helps you collect all the information you need on each of your ...

  11. School Reports: Why they are valuable and how to write your ...

    School reports offer a valuable insight for parents about what their child may need more support with in the future. They also provide wonderful opportunities for families to celebrate their child's interests and achievements. For some parents, school reports are the most they get to learn about their child's time at school.

  12. 90 Quick Report Card Comments for Kindergarten

    4 Parent Teacher Communication. 5 90 Kindergarten Report Card Comments. 6 What Teachers are Saying. 7 Conclusion. Writing report card comments can be stressful, and leave you feeling mentally exhausted. But, I'm here to help you keep a positive attitude, and get through the school year, and report card time, with less stress.

  13. 168 Sample Report Card Comments (Plus a Printable Version)

    Here are some ideas: Your student could use some extra practice in [subject]. Please have them study [skill] for [time] each night. Your student hasn't yet had the chance to master [specific skill]. Review sessions are available [time frame]. Your student may need additional assistance with [skill/subject].

  14. Report comments

    Comment samples The Curriculum Planning and Programming, Assessing and Reporting ( CPPAR) policy states that report comments for each subject or KLA should include: areas of student strength and learning progress areas for further development and what can be done to support their learning growth.

  15. Writing Prompts and Phrases For Yearly Reports On Children

    The following are examples of writing prompts, and comments that can be used when writing yearly reports on the child: Child's Personality Zee comes cheerfully to school and greets her teachers with a bright smile. She leaves her things in class and runs off to catch a little game with her friends outdoors before the bell goes.

  16. A Complete Guide to Preschool Progress Reports

    A preschool report card should cover a child's progress in the main developmental areas of language and literacy, physical skills, social-emotional development, and cognitive skills. Monitoring these skills will help support children's development into well-rounded individuals and successful learners. Language and literacy . The skills in this ...

  17. End of Year Report Primary School Writing Tips

    Focus instead on conveying the information that your children's parents will want to know, since that's the most important goal of End of Year Reports in Primary School. Check out our brilliant blog post with Top Tips on Writing School Reports. For help with writing teacher self-evaluations, check out our Writing Self-Evaluations PowerPoint ...

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    Another fun-filled resource to keep children entertained while they learn about report writing is this Crocodile Information Report Example. It's perfect for animal-lovers and will support children's learning in science and English. It works great with 3rd and 4th class children at school or home.

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  20. How to Write a Book Report

    Book reports follow general rules for composition, yet are distinct from other types of writing assignments. Central to book reports are plot summaries, analyses of characters and themes, and concluding opinions. This format differs from an argumentative essay or critical research paper, in which impartiality and objectivity is encouraged.

  21. A school report is a document written by teachers to let ...

    In its most basic sense, a school report is a written account from a school about how a child is getting on in their classes. It assesses their performance and provides a valuable tool to parents, students and teachers. A school report is a way for everyone to partner and collaborate on making sure children attain their best possible grades and ...

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  23. How To Write A Children's Ministry Report?

    When writing a children's ministry report, it is important to keep in mind the age group you are writing for. For example, if you are writing a report for a 3-year-old ministry, you may want to focus on things like games the children enjoyed, Bible stories they learned, and how the children interacted with you and other ministry staff.