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15 “To Whom It May Concern” Letters With Examples

  • Tom Clayton
  • August 2, 2023

Years back, “To Whom It May Concern” was the traditional opening greeting in professional letters and other forms of business communication. Nowadays, you rarely see any begin with it.

The methods of communication we use today are more pointed than ever and relatively less formal. Modern communications are more conversational.

For example, if you want to send someone an email , you get their specific email address, and no one else will receive it apart from them.

With the internet, it’ll take little effort to find the recipient’s name so you can address them appropriately. “Dear John,” or “Dear Mary,” for instance.

In this post, let me share some of the best “To Whom It May Concern” sample template examples of how to use them correctly in your email or letter.

I will also discuss situations when to use them and when not to.

Also Read : Best Recommendation Letter Examples For Students

“To Whom It May Concern” Sample Letter Template Examples

1. scholarship letter of recommendation.

to whom it may concern letter sample in hindi

This letter example accurately portrays the use of the “To Whom It May Concern” salutation.

It’s a formal letter of recommendation and highlights the subject in bold capital letters. Meanwhile, the salutation comes after in sentence case and a regular typeface.

From the first sentence, the letter introduces the person it’s recommending in bold letters.

The use of bold letters aims to capture the recipient’s attention. They could easily skip the opening and start reading the body from the onset.

Most importantly, the letter maintains formality and only talks about the person it’s recommending.

Also Read : Polite Follow-up Email Examples

2. Letter Of Support

to whom it may concern letter sample in hindi

If, as a company or individual, you want to express support for some other company or individual, it wouldn’t be wrong to use a “To Whom It May Concern” letter.

As this example indicates, it’s most suitable when writing on behalf of a company or group.

First, it shows anonymity without portraying any individual as the sender.

Secondly, it shows that the support offer is the responsibility of every group member, with pronouns like “We” and “Our.”

Finally, the formatting is remarkable: it first introduces the intention and unambiguously outlines the support terms.

Check Out : Best Business Introduction Email Examples & Tips

3. Letter Of Confirmation

to whom it may concern letter sample in hindi

A letter of confirmation is not very different from a letter of recommendation, which makes a “To Whom It May Concern” letter suitable.

This sample is a letter confirming that a student was a member of a particular program for a specific duration.

The “To Whom It May Concern” salutation is appropriate because anyone can receive the letter.

The student who the letter is recommending may not need the letter immediately but subsequently. It’s a type of certificate that they can keep forever and present on demand.

4. Letter Of Investigation

to whom it may concern letter sample in hindi

This investigation letter follows a formal complaint and broadcast letter style. It’s not an employee making a complaint but a superior – a Captain in the Sheriff’s Department – requesting a company department to complete forms for a fraud check.

Such a delicate situation requires 100% formality, and it doesn’t get more formal than a “To Whom It May Concern” letter.

It expresses a lack of bias. Hence, no recipient will feel like they are a principal suspect in the fraud accusation. However, typical of broadcast letters, what’s most important is the content of the letter and not the salutation.

Explore : Simple Resignation Email Examples

5. Letter Of Invitation

to whom it may concern letter sample in hindi

Just like making a formal complaint, you can also make a statement, confirming or taking responsibility for something.

This sample letter of invitation is a model example. It’s a “To Whom It May Concern” letter addressed to an embassy, confirming the responsibility of a family member who intends to visit.

When writing such a letter of invitation to an embassy, it’s not entirely wrong to open with “To Whom It May Concern” since you don’t know the recipient.

If you do, it’s still not wrong because even if the embassy approves or rejects your invitation, the letter will remain in the records.

6. Letter Of Authorization

to whom it may concern letter sample in hindi

Here’s another sample letter template addressed to a government agency.

The letter authorizes an agent to undertake business matters with the U.S. Customs and Border Protection.

It opens with the letter title before the salutation. However, the subject draws the most attention.

The letter is brief, and, most importantly, it highlights the name and position of the person authorizing the agent.

Such a letter is valid for more than two years, which means the agent can use it multiple times. As a result, it’s suitable to not address the letter to a single person or office in particular.

Also Read : Best Counter Offer Letter Examples

7. Letter Of Notice

to whom it may concern letter sample in hindi

This letter of notice serves as a recommendation letter and formal complaint.

It doesn’t recommend a person or group but recommends actions employers can take to foster relationships with their employees.

It can also work as a broadcast “To Whom It May Concern” letter. You can use this sample if you’re writing a notice letter to a company where you’re not an employee.

Since you don’t work for the company, the recipient won’t expect you to address them directly. Hence, it’s safe to open with “To Whom It May Concern.”

8. Letter Of Complaint

to whom it may concern letter sample in hindi

This letter of complaint is from a customer to a company they patronize. However, it can also work if you’re an employee wanting to make an internal complaint.

Notably, it’s a pointed letter. Although there’s no bolded or capitalized subject, the first paragraph clearly states who the complainer is and the complaint.

The subsequent paragraphs explain the background behind the complaint.

No matter the complaint, it’s ideal not to sound overly dismissive. Hence, the closing paragraph expresses a sense of understanding and hope that the superior will handle the matter accordingly.

Also Read : What To Include In A Cover Letter For A Job ?

9. Broadcast Letter Sample

to whom it may concern letter sample in hindi

You can use this sample when informing a group rather than an individual. The letter addresses an association of teachers to notify them of a large donation to support a joint project.

Although the name and contact details of the association are available, the “To Whom It May Concern” salutation is still appropriate, as anyone can read it.

For instance, the association may send copies of the letter to its different members. Alternatively, one member can read it to the hearing of everyone in a meeting.

Whichever method, the letter doesn’t address anyone in particular but the group as a whole.

10. Guardianship Letter

to whom it may concern letter sample in hindi

A guardianship letter recommends prospective guardians who will look over a child or ward should anything happen to their current guardians.

As a result, the recommended guardian won’t use the letter immediately but sometime in the future.

Such a letter is also usually sent to a courthouse or a different legal body that handles guardian-related matters. With all of these, you can open with “To Whom It May Concern,” just like in this sample.

When it’s time to effect the letter, anybody in the office could read it. Hence, you don’t need a direct salutation.

Also Read : Best Memo Examples

11. Prospect Letter

to whom it may concern letter sample in hindi

As mentioned earlier, writing prospect letters is one of the few instances when you can use the “To Whom It May Concern” format.

In this sample, a company is reaching out to other companies and requesting their support in a project.

The project details are of uttermost importance, and the sample letter explains every detail extensively.

From the onset, the aim of the letter is apparent. In addition, it doesn’t fail to state how the companies that decide to support will benefit.

Furthermore, the letter outlines specifically ideal amounts that the companies can donate. It has all the features of a converting “To Whom It May Concern” prospect letter.

12. Expectation Letter

to whom it may concern letter sample in hindi

When sending out expectation letters to multiple participants, you can use a “To Whom It May Concern” letter. It’s a form of broadcasting.

The sample letter outlines the expectations of employers, students, and schools who elect to be part of a training program.

The letter opens with a “To Whom It May Concern” salutation and immediately thanks and congratulates the participants. As a result, recipients can still feel special as it shows the sender values them.

The first paragraph further explains the purpose and overall goal of the project for each participant.

Also Read : Best Resignation Email Subject Line Examples

13. Self-recommendation Letter Format

to whom it may concern letter sample in hindi

Here’s a sample to use if you’re writing a self-recommendation letter.

The letter is short and brief, featuring only three main paragraphs after the “To Whom It May Concern” salutation.

The “To Whom It May Concern” salutation shows that the sender didn’t have any particular company in mind.

Instead, they can submit copies of the letter to different companies. The takeaway from this sample letter is the details.

It highlights the primary strengths of the person it’s recommending. It also highlights what they can contribute should the company hire them.

14. “To Whom It May Concern” Letter For Employee

to whom it may concern letter sample in hindi

If you’re an employer and your employee requests a job verification letter, you can issue a “To Whom It May Concern” business letter. It could be inconvenient to ask them who the letter is for or why they need it.

Employees usually request job verification letters when they want to leave a company. However, they may not want to tell you who their new employer is.

With this business letter, it doesn’t matter who the letter is for or why they need it; they could submit it to anyone.

This sample is ideal for such job verification letters. It’s perfect if the employee holds multiple positions in the company.

Also Read : LinkedIn Recommendation Examples

15. Shipment Confirmation Letter

to whom it may concern letter sample in hindi

This sample is a shipment confirmation letter confirming the contents of a particular shipment. Such letters aim to verify the authenticity of a specific person, product, service, or other. It’s similar to the previous job verification letter.

The letter could work as an official document since it’s in the form of an invoice. As a result, it’ll be wrong to address it to a particular person, using “Dear Madam/Sir” or similar.

When To Use “To Whom It May Concern”

Now that we have seen some great examples of “To Whom It May Concern” letters, we’ll be itching to use them. However, in the first place, it’s important to know when to use “To Whom It May Concern” and when not.

Here are a few instances when using “To Whom It May Concern” may be appropriate:

to whom it may concern letter sample in hindi

Photo by alleksana via Pexels

Recommendation Letter

If your friend, colleague, or other acquaintance is applying for a new job or trying to get into college, they may ask you to write a recommendation on their behalf.

You don’t know who will receive and read the email or the letter. It could be the HR manager, the deputy, a CEO, or other department superiors if it’s a job.

For college, it could be the department chair, a head professor, or any member of the graduate admissions committee.

Likewise, whoever reads the email or the letter will be less concerned about how you open or your salutation. The recipient isn’t interested in you but the person you’re recommending.

As a result, it won’t be unfitting to begin your letter with “To Whom It May Concern.”

Introductory Letters

In business, you get to introduce yourself often. Most times, it’s to people you’ve never met.

For example, an anonymous individual or company may contact you for a quote or any other profitable business prospect.

If you’re an interest-driven marketer or company, you wouldn’t want to overlook any opportunity to increase your clientele.

Hence, when you receive such anonymous prospects, you should reply, even if you don’t know much about who’s contacting you.

In such a situation, it’s safe to take a general approach like opening your email or letter with “To Whom It May Concern.”

In your letter, you can request to know more about the individual or company so you can address them appropriately next time.

Prospecting Letters

Previously, you received an introductory letter from an anonymous individual or company. The situation is not very different if you were the one sending out a prospecting letter.

However, opening with “To Whom It May Concern” in email or prospect letters is only ideal when you don’t have specific recipients in mind.

Often, with automated marketing campaigns, you may send out prospect emails or letters to many random prospective clients.

Most recipients won’t mind that you open your email or your letter with “To Whom It May Concern” because you’re also anonymous to them.

If the content of your letter is encouraging, they’ll most likely respond.

However, if you can find out more about your prospective clients, it’s better to address them appropriately when sending prospects.

Formal Complaints

As an employee, you can come across different situations in your workplace that you find inconvenient.

The best thing to do is to make a formal complaint. Any superior in your company can read your complaint letter.

It could be the head of your department, customer service, some administrator, or even the CEO. It depends on the issues you’re addressing in your letter.

The most important thing for anyone that reads your letter is your complaints. Some readers may skip the opening entirely and go straight to the body of the letter.

Perhaps you’re the head of a department, and you want to make a complaint to your subordinates about something you don’t like. You can issue a general complaint letter and open it with “To Whom It May Concern.”

Broadcast Letters

A broadcast letter is always the go-to when contacting a large and complex audience.

Usually, these letters aim to inform the audience of something they may or may not find interesting. In other words, your recipient may take action or not.

As a result, broadcast letters typically contain in-depth information.

For example, you may be informing companies that you are open for employment or your clients that a product is no longer available.

Like the other instances previously mentioned, the details matter the most in your broadcast letter. How you open would be less notable.

When Not To Use “To Whom It May Concern”

There are instances when you should never use a “To Whom It May Concern”. These include:

to whom it may concern letter sample in hindi

Photo by Karolina Grabowska via Pexels

Cover Letters

When applying for a job, your cover letter could decide your chances. You don’t want to open your cover letter with “To Whom It May Concern.”

Using such a salutation could suggest that you’re nonchalant. Showing interest in the company is necessary when seeking a job.

Hence, you should endeavor to find out who receives your cover letter and address it correctly.

If you’re sending your cover letter via email – which is most likely – you can get a hint of who reads the letter from the email address.

Generally, opening with “Dear” is the industry standard. “Dear Sir/Madam,” is ok.

However, if you know who receives and reads your cover letter, you can open with formal greeting like “Dear Hiring Manager” or “Dear Recruiting Manager.”

Inquiry Letters

You write an inquiry letter to learn or get information about something.

For example, you may write to a company to inquire how much a service costs or to a customer to collect their delivery details.

In both instances, your opening needs to be specific because you don’t want the recipient to ignore your letter.

The recipients need to know that they alone can provide the answers to your inquiry. Opening with “To Whom It May Concern” shows that the letter could be for anyone and not them in particular.

Usually, people send inquiry letters to recipients they’re not acquainted with or are contacting for the first time.

Nevertheless, if you want a response, you should open with something better like a simple “Sir/Madam.”

Follow-up Letters

It’s ok to send your recommendation letter, introductory letter, prospect letter, or formal complaint with “To Whom It May Concern.”

However, if you get a reply and you’re to send a follow-up letter, you should drop the “To Whom It May Concern.”

You most likely included your name and contact details in your first letter. With this information, your recipient should address you adequately in their reply letter.

You can then use the specific person information and address them accordingly in return in your follow-up letter.

Even if they do not, sending a follow-up with a “To Whom It May Concern” greeting is unwelcoming. It could suggest to the recipient that you don’t want to communicate.

Report Letters

As an employee, you may need to send reports to your superiors from time to time.

It’s not only unprofessional to address your superiors using “To Whom It May Concern,” but it’s also disrespectful.

Reports in letter form are usually requested. Therefore, it shouldn’t take much effort to find out who receives the letter and address them accordingly.

When you address the recipient correctly, it indicates to them that you carefully prepared your report. It’ll be easier for them to trust what you’re reporting.

You could be sending out report letters to multiple recipients. You can use a general “Dear Sir/Madam” salutation in such a situation.

Also, you can be creative. For example, if your recipients are the board of directors, you can open with a greeting like “Dear Members Of The Board.”

Self-recommendation Letters

Usually, someone writes a recommendation letter on behalf of another person. However, there are instances when you could write a self-recommendation letter.

If you’re in school, you could write a self-recommendation letter recommending yourself for a scholarship.

In a business setting, you could self-recommend yourself for a new position in your current company. Another typical instance is recommending yourself for transfer to a new branch.

In this kind of business correspondence, the recipient of the letter could forgive someone writing on your behalf if they open with “To Whom It May Concern.” However, for a self-recommendation letter, it’s unsuitable.

Opening with “To Whom It May Concern,” when self-recommending for a new job position could appear like a demand.

You should address the recipient or group of recipients by their title and name, respectively.

“To Whom It May Concern” Alternative Greetings Here are a few alternatives that you may use in place of “To Whom It May Concern” in your email or letter: Dear Hiring Manager Dear Recruiter Greetings Dear Recruiting Department Dear [Name of department you’re interested in] Dear [Name of the title or role of the person you’re pursuing] Dear Customer Service Manager Dear Customer Service Department Dear Human Resources Department Hello Dear Search Committee Dear [Name] Hi Friend Season’s Greetings Hello There [Name] Good Morning Good Day Dear Personnel manager Dear Customer Service Associate Dear Administrative assistant

Bottom Line

If you must open a letter with “To Whom It May Concern”, make sure the first letter of each word is capitalized, and the phrase is followed by a colon. Also make sure that it’s in the right setting and that the letter is well written.

You can follow the tips in this post to ensure you’re doing it right. Ultimately, you can model the outlined letter template examples.

to whom it may concern letter sample in hindi

Tom loves to write on technology, e-commerce & internet marketing. I started my first e-commerce company in college, designing and selling t-shirts for my campus bar crawl using print-on-demand. Having successfully established multiple 6 & 7-figure e-commerce businesses (in women’s fashion and hiking gear), I think I can share a tip or 2 to help you succeed.

"to whom it may concern" का हिन्दी में अनुवाद

जिससे भी संबंधित हो, जिससे भी संबंधित हो "to whom it may concern" का हिन्दी में शीर्ष अनुवाद है। नमूना अनुवादित वाक्य: """The Pakistan Army has mocked India after the country's resounding victory in the Champions Trophy cricket final, sharing photos of celebrations in restive Balochistan with a caption """"To whom it may concern'.""" ↔ पाकिस्तान सेना ने चैम्पियंस ट्राफी क्रिकेट फाइनल में अपने देश की जीत के बाद भारत का मजाक उड़ाते हुए अशांत बलूचिस्तान में जश्न की तसवीरें साझा कीं।

Used as a salutation in a letter when the writer does not know who will read the letter. [..]

अंग्रेजी-हिन्दी शब्दकोश

जिससे भी संबंधित हो.

अल्गोरिदम से बनाए हुए अनुवाद दिखाएँ

" to whom it may concern " का हिन्दी में स्वचालित अनुवाद

वैकल्पिक वर्तनी के साथ अनुवाद

संदर्भ में "to whom it may concern" का हिन्दी में अनुवाद, अनुवाद स्मृति

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To whom it may concern मीनिंग : Meaning of To whom it may concern in Hindi - Definition and Translation

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TO WHOM IT MAY CONCERN MEANING IN HINDI - EXACT MATCHES

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To whom it may concern meaning in Hindi : Get meaning and translation of To whom it may concern in Hindi language with grammar,antonyms,synonyms and sentence usages by ShabdKhoj. Know answer of question : what is meaning of To whom it may concern in Hindi? To whom it may concern ka matalab hindi me kya hai (To whom it may concern का हिंदी में मतलब ). To whom it may concern meaning in Hindi (हिन्दी मे मीनिंग ) is जिससे भी संबंधित हो.

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to whom it may concern letter sample in hindi

“To Whom It May Concern Letters”: A Simple Guide With Examples

to whom it may concern letter sample in hindi

The letter salutation, ‘To whom it may concern,” is a generic, somewhat outdated greeting with a rep for being a tad bit standoffish. But it’s still a relevant option in business correspondence nonetheless — especially when the name or identity of the recipient is unknown. 

While it’s important to personalize or address the recipient of your business letters or emails by name, things happen, so that might not be possible all the time. 

In this article, we shall discuss in detail ten appropriate occasions to use this salutation and when not to use it. 

Let’s dive in!

10 “To whom it may concern” Letter Types with Examples

Many career experts have issues with whom it may concern letter salutation. Because of its bad reputation in many industries, you might think that using it in your correspondence would get you the side eye. 

Yes and No. 

According to this survey by Resume Companion , 83 percent of hiring managers are indifferent to using “to whom it may concern” salutations on cover letters. 

However, following the same survey, this striking figure differs by age and a few other statistics; Gen Zs (18-24) and Boomers (55-64) don’t take well to such greetings. 

Not sure when to use “to whom it may concern”? Here are the types of letters you can use it in:

1.  Scholarship/Academic Reference Letter 

You can use a to whom it may concern letter if you’re a college professor or an employer recommending your student or employee for a scholarship. This is appropriate because you might not know whom you’re addressing. 

Ideally, in a scholarship recommendation letter, the subject of the letter comes before the salutation and, afterward, the person you recommend in bold letters. This should capture the recipient’s attention, as they will likely scan through the letter rather than read it. 

See a sample scholarship recommendation letter below.

to whom it may concern letter sample in hindi

As you can see, the above letter follows best practices. It’s scannable with its use of bold font in the essential bits. This helps ensure the message gets across while maintaining formality. 

Another instance where you can use this greeting is for academic reference. 

2.  Employer Reference Letters

Suppose you’re an employer or a supervisor writing a recommendation for an employee. In that case, you might not find any information about the hiring manager, especially if the recommendation request was sent through an automated system.

Besides, these companies would rather have your thoughts about the candidate they’re about to hire than fuss over whether you know the hiring contact’s name or not. That’s why it’s acceptable to use the “To whom it may concern” letter. 

With this type of letter, the recommended can redistribute copies without doing a significant overhaul. After all, the letter is a general recommendation that is not addressed to a specific individual or entity but to anyone in an organization. 

Here’s an example of this below. 

to whom it may concern letter sample in hindi

Like the example we shared, your recommendation letters should generally include the person’s strengths with situational examples of what they can contribute to a company if they’re hired.

3.  Sending Out Invitation

When you think of invitation letters, your first thought is a party or an event. But a letter of invitation, in this case, can be used to invite your friend or family to visit if you’re abroad. 

For example, if you live, study, or work abroad and your loved one needs a visa to visit you, you can send a letter of invitation to the person. They can then show this letter when submitting their visa application to the embassy to increase their chances of visa approval. 

Here’s a sample letter below.

to whom it may concern letter sample in hindi

You can write a to whom it may concern letter confirming your responsibility for the family member who wants to visit. The generic salutation is suitable for formal invitations because you might not know the exact contact person but still want to sound respectful.

4.  Authorization Letter

Authorization letters allow you to delegate or grant authority to someone to perform a task on your behalf. Your authorization letter should state your name and position of authority, like a guardian or employer, while specifying the details of what you’re granting. 

The letter has many uses. You can use it to authorize someone to collect documents on your behalf or to grant a trusted person access to your bank account. 

The letter below authorizes an agent to do business with a U.S. government agency.  

to whom it may concern letter sample in hindi

The letter opens with a title before the to whom it may concern greeting. It also features the name and position of the person authorizing the agent. 

Bottom line, if you don’t know the person in charge who can grant the request in the letter, it’s okay not to include a specific salutation. The important thing is that the letter grants someone the authority to do business on your behalf.

5.  Introduction Letter

It’s okay to use a to whom it may concern letter when introducing yourself to someone you’ve never interacted with.

Here’s a scenario where you can use the to whom it may concern salutation.

If you’ve hired a SaaS consultant to improve your company’s performance, and they suggested you partner with another company for a marketing campaign, you’d have to craft a proposal to be sent to that company.

Looking for names of people you should send the proposal to might be time-consuming. Plus, you’d be prone to mistakes because the person you include in your letter might no longer be working in that company. Since you don’t want to miss the opportunity to boost sales , it’s best to settle for the to whom it may concern salutation.

Another scenario in this salutation applies when you want to buy an eCommerce business but aren’t sure who exactly runs things. You can also use this salutation when replying to a business inquiry from a generic company inbox or a quote request. 

Here’s a sample letter from a company addressing an unknown potential client:

to whom it may concern letter sample in hindi

However, to cover all grounds, ask for the recipient’s name in the body of the letter, as they might be your contact moving forward.

6.  Formal Complaints

Anyone could lodge a formal complaint. 

As an employee, you may find yourself in uncomfortable situations. Similarly, as a client, you can use a to whom it may concern letter to lodge formal complaints with a company:

to whom it may concern letter sample in hindi

It’s better to use the to whom it may concern salutation in these letters since you don’t know who exactly will read them. 

Besides, in a way, the “who” is not so relevant here. What’s important is that you get your complaint across and that someone – whoever that is — does something about your complaint.

7. Guardianship Letter

A guardianship letter recommends people who will care for a child if anything happens to their current guardians. As a guardian, you can use this letter to appoint someone you trust to take care of the children if circumstances don’t allow you.  

to whom it may concern letter sample in hindi

Because you can send this kind of letter to a courthouse or any legal body that handles guardian-related matters,  you can open with “to whom it may concern.” Anybody in the office could also read it when it’s time to execute the instructions in the letter.

8. Prospecting

You can use a to whom it may concern letter when prospecting for potential customers. Using this greeting in your letters is logical if you’re contacting them for the first time and don’t know their names. 

to whom it may concern letter sample in hindi

In the letter sample, a salesperson used the greeting when reaching out to a company that needs paper. It also highlights the benefits the potential client will get if they become a customer.

While prospecting letters is one of the few instances you can use this salutation, do not use it often. As a matter of fact, it’s expected that you do some research on your potential clients before reaching out to them to increase your chances of your letters getting read. 

Plus, you can use tools like Hunter to get more details on your prospects.

9.  Job Verification Letter

 A job verification letter is a confirmation by an employer stating that a person previously or currently works for the company. 

to whom it may concern letter sample in hindi

As an employer, you can use the to whom it may concern letter if the person asking for the letter doesn’t know the name of the recipient. Looking for the recipient’s name is unnecessary and time-consuming. 

Here’s what’s important: that the letter confirms (or doesn’t) that a person was or is indeed affiliated with your company. 

10.  Shipment Confirmation Letter

You can use a to whom it may concern salutation to verify the authenticity of a person, product, or service. 

For example, if you have an eCommerce or logistics business, and there’s a backlog of orders you need to distribute, you can use this salutation instead of names to be efficient, thereby solving common logistical issues and ensuring a streamlined distribution process.

The letter below confirms the contents of a shipment.

to whom it may concern letter sample in hindi

The shipment confirmation letter is also in the form of an invoice, so it works as an official document. It’s fine to use “To whom it may concern” since anybody in the concerned agency can receive your letter.

When To Avoid Using “To Whom It May Concern” Letters (Examples Included)

The thing is, you can’t use “To whom it may concern” in every letter you write because you don’t want to appear stoic and impersonal. Some formal letters need a touch of personality. 

Here are some types of letters in which you should avoid using this generic salutation;

Cover Letters: 

Cover letters are designed to set you apart from your competitors. The old-fashioned phrase “To Whom It May Concern” makes you stand out – except for all the wrong reasons. It’s stuffy and generally shows a lack of effort on your end.

Although you may not be able to find the hiring manager’s name all the time, there are better alternative greetings you can use — more on this below.

Plus, your cover letter may not get a warm reception if your hiring manager is a Boomer or a Gen Z. So, research the main hiring contact before applying for the job. 

Check the email address you’re sending the cover letter to, a name could be there. You can go to your prospective employer’s “About us” or “Our team” pages to find the professional bio of the head of the department you want to get into. You can also contact the company to find the recruiter’s name or position.  

Follow-up letters: 

When following up on a reply, it isn’t advisable to write a to whom it may concern letter. The reason is simple — you should have the contact’s name by then. Going for the generic “to whom it may concern” just shows you didn’t do your due diligence. 

Address your recipient with their proper name or title in your follow-up letters or opt for alternatives like the ones listed below. 

Alternatives to “To Whom It May Concern” Letters 

Specificity beats generic anytime, any day. In fact, many people would rather accept a salutation with the name of their current position than an impersonal greeting. 

That said, here are some alternative salutations to “To whom it may concern”:

  • Greetings, [Person’s Name]
  • Hello, [Recipient’s Name]
  • Dear [Name]

You may also use alternatives like “Season’s Greetings” to add work-appropriate holiday cheer to your emails to subscribers , companies, and others. Salutations that are actual greetings, such as “Good morning [Name], or “Good day [Name], can also serve in emails if you know the recipients will read them right away. 

Key Takeaways

Whether you’re looking for a scholarship, new customers, or are in a workplace, a “To whom it may concern” salutation is handy if you don’t know whom you’re addressing. It’s useful in different situations and a reliable option for showing respect. 

However, only use the to whom it may concern letters in necessary circumstances. The best thing is to always do your research to find the name of your letter recipient before sending formal correspondence. Once you figure out the recipient’s name, you can use alternative greetings like Dear, Hello, and Greetings. 

Follow this simple guide to get started on writing your letters. Good luck!

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  • To Whom It May Concern | Usage & Alternatives

To Whom It May Concern | Usage & Alternatives

Published on June 22, 2023 by Jack Caulfield .

To Whom It May Concern is a formal greeting that can be used to start an email or letter addressed to someone whose name you don’t know or to no one in particular. It’s still used, but it’s considered somewhat old-fashioned and impersonal. There are better options in most contexts.

Using this salutation can suggest to the recipient that you’re sending out a mass email to many different people or that you couldn’t be bothered to learn anything about the person to whom you’re writing.

Even if you don’t know the name of the person you’re writing to, it’s usually best to either find out or use a job title or department name to make your salutation more personal.

Dear Head of Marketing, …

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Table of contents

Alternatives to “to whom it may concern”, when and how to use “to whom it may concern” correctly, “to whom it may concern” vs. “dear sir or madam”, other interesting language articles, frequently asked questions.

The best alternative to “To Whom It May Concern” is to write to a specific person where possible. If you know or can find out (e.g., online) the name of the person you’re addressing, then you should use it.

Use a title like “Ms.” or “Mr.” in combination with the person’s last name , or write out their full name . In a formal context, you usually shouldn’t address someone by their first name alone.

Obviously, you won’t always be able to find out the name of the person you’re writing to, and you may not be reaching out to a specific person at all.

It’s often still better to make your greeting a bit more specific by using a job title  or  department name , showing that you’re not just reaching out completely at random. Capitalize the title or department name.

Dear Department of Finance, …

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There are some contexts in which “To Whom It May Concern” is the best choice. It’s legitimate to use this salutation when your letter or email is really addressed to a nonspecific group of people or to an entire organization. Some examples include:

  • A formal complaint directed at a company in general
  • A reference or recommendation letter for someone who will be applying to a variety of positions
  • A  letter of interest to be sent out to various organizations

When you do use “To Whom It May Concern,” make sure to write it correctly. It’s considered most formal to use a colon (rather than a comma) after this phrase. You should also make sure to capitalize every word and to get the phrasing right: use the object pronoun “whom,” not “who.”

  • To whom it may concern,
  • Dear Whoever it may Concern:
  • To Who It May Concern:
  • To Whom It May Concern:

A salutation that’s often used interchangeably with “To Whom It May Concern” is “Dear Sir or Madam.” Both greetings are considered very impersonal, formal, and old-fashioned, but there is some difference in usage:

  • To Whom It May Concern suggests that your letter or email is addressed to no one in particular. It might be a letter expected to be shown to various people without the expectation of a reply—for example, a letter of reference.
  • Dear Sir or Madam suggests that you expect to be addressing a particular individual, but one whom you know little about.

We also advise against using “Dear Sir or Madam.” If you’re addressing no one in particular, “To Whom It May Concern” is the more correct choice, whereas if you’re addressing a specific person, it’s best to do so in a more personalized way, as described above.

Another reason to avoid “Dear Sir or Madam” is that some people may not wish to be addressed as either “Sir” or “Madam.”

If you want to know more about commonly confused words , definitions , and differences between US and UK spellings , make sure to check out some of our other language articles with explanations, examples, and quizzes.

Confused words

  • Affect vs effect
  • Further vs farther
  • Loose vs lose
  • Whose vs who’s

Definitions

  • Bear with me
  • Presumptuous

US vs. UK spellings

  • Burned or burnt
  • Canceled or cancelled
  • Dreamt or dreamed
  • Gray or grey
  • Theater vs theatre

You should start a professional email with a greeting and the name and title of the recipient (e.g., “Dear Mr. Walken”). Then, you should include an introductory line like I hope this email finds you well , followed by the body of the email.

For less formal emails, you can use a more casual introductory line like I hope you’re doing well .

Some synonyms and phrases related to I hope this email finds you well include:

  • It is a pleasure connecting with you again
  • I hope you are doing well
  • I hope you are having a productive week

Miss is a title for an unmarried woman or girl, especially one under the age of about 30 (e.g., “Miss Jones”). It cannot be used for a married woman. It is sometimes seen as slightly old-fashioned, since it defines the woman by her marital status.

Ms. is a title for a woman whose marital status is unknown, for an older unmarried woman, or for any woman in a context where you don’t want to emphasize the woman’s marital status. It’s intended to be neutral, in that it can be used for married and unmarried women alike—much like “Mr.” can be used for married and unmarried men.

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Other students also liked, dear sir or madam | alternatives & when to use, how to start an email | 10 greetings & opening lines, 7 alternatives to “i hope this email finds you well”.

How to write a “to whom it may concern” letter in four steps

We explore situations where you’ll need to write a letter without knowing the recipient – and how to get it right

Man watching video on his laptop in office

It’s tricky enough to know how to write a proper business letter when you know the recipient, let alone when you’ve never met the person at the other end of the document.

You’ll undoubtedly have to face this situation throughout your working life, though, and the best way to tackle this challenge is by writing a “to whom it may concern” letter.

It’s a document that can help you address formal situations and unknown recipients. You’ve got to get it right if you want to impress, though, so we’ve rounded up the four steps needed to produce a proper business letter that’ll help you get the desired results.

We’ve got more help at hand if you’re struggling with corporate communications. Here are some fantastic recommendation letter samples , and here’s our verdict on the best AI writing software .

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Is this kind of letter appropriate?

The salutation “to whom it may concern” is traditionally used when you don’t know who you’re writing to, or if you’re unsure about the name of the person you’re addressing.

There are plenty of situations where you’ll find yourself in this situation. It’s a suitable salutation if you’re writing to an organization with an unfamiliar structure, or if you’re addressing a complaint towards a business.

This is a common greeting if you’ve been asked to provide a recommendation or letter of reference that you’ll have to submit through an automated system, and it’s ideal if you’re writing to introduce yourself to someone you’ve never met formally. It’s also a good option if you want to send a speculative letter about vacancies or a prospective letter about sales opportunities at an unfamiliar business.

While you’ll inevitably come across situations where you can’t avoid using “to whom it may concern,” you should take steps to avoid this stuffy and old-fashioned phrase if you possibly can. Before you sit down to write, it’s worth scouring the website and LinkedIn profile of the company involved to see if you can find the appropriate contact – a personal letter will always be better received. If you head to the company’s website you’ll often find the names of senior staff on the About Us page, and the firm’s LinkedIn profile will usually link to loads of people who work at the business.

If you really want to commit to finding the appropriate name, you can call the company and ask what name you should use on the letter – they may let you know the precise person involved. It’s also worth asking any of your professional contacts who may have worked at the company in the past in case they know the right name, and consider checking job postings for the names of hiring managers and recruitment staff.

At the end of this process you may only have a surname, but that’s often still a better option than using “to whom it may concern” – it’s still more a personal connection and it’ll prove more eye-catching to the recipient.

Are there alternatives?

There are undoubtedly some situations where you’ll have to use “to whom it may concern”, and others where some smart web searching can reveal the name of the person you need to address – and you can avoid the phrase all together.

Often, though, you’ll find yourself in the middle ground, with some extra information that doesn’t quite reveal a full name.

If you do end up in that position, don’t feel like you must resort to using “to whom it may concern” if you’d prefer to avoid its sheer formality. If you know the department you need to contact, open your letter with a greeting like “Dear Hiring Manager” or “Dear Customer Service Manager”.

You can address the person’s job title directly if you’ve got that information to hand, and if you want to project a less formal tone you can open with a simple “Hello” or “Greetings”.

How to use “to whom it may concern

If you’ve exhausted all avenues and you have to open a letter with “to whom it may concern”, there are rules you should follow to ensure that you meet the standards associated with this kind of document.

When you want to write “to whom it may concern”, you need to capitalize the first letter of each word. Use “whom” instead of any “who” or “whoever”, and use a colon immediately following the phrase – not a comma. When you start your next paragraph, use a double space before you begin writing.

How to format your letter 

You should follow formal business letter rules for the rest of your document, too. Include your name, address and contact details, the date, and then the address and contact details of the recipient’s company.

Include a subject line, use your first paragraph to outline the contents of the letter, and use consistent formatting, a professional font, and make sure you leave a line between your paragraphs.

The professional tone needs to continue to the end of the letter. Use a formal closing phrase like “yours sincerely” or “respectfully yours”, leave four lines for your signature, and include your full, typed name and title. Run a spelling and grammar check and proofread the letter before you post.

It can be tricky to know when to write a “to whom it may concern” letter, and it’s worth avoiding unless you can’t really help it – if you can use a friendlier or more personal greeting then you’re probably going to get better results.

But if you’re making a complaint, speaking to unfamiliar recipients, or writing a reference or an introductory letter then it sometimes can’t be avoided. At least if you follow these rules then you’ll get the job done – you’ll avoid offending anyone and you’ll get the right outcome.

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Mike has worked as a technology journalist for more than a decade and has written for most of the UK’s big technology titles alongside numerous global outlets. He loves PCs, laptops and any new hardware, and covers everything from the latest business trends to high-end gaming gear.

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To whom it may concern Template: Tips and Examples

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Discover the key to crafting impactful ‘To Whom It May Concern’ letters with our comprehensive guide. Packed with expert tips and practical examples, this resource is your go-to for creating professional and effective communications. Whether you’re addressing a cover letter, a recommendation, or a general inquiry, our guide ensures your message stands out. Get insights on structure, tone, and customization to make your ‘To Whom It May Concern’ letters more engaging and appropriate for any professional scenario. Perfect for anyone looking to refine their formal writing skills.

A “To whom it may concern” template is a general form letter that can be used to contact any individual or organization. It can be used to request information, make a complaint, or express gratitude. The main purpose of the letter is to express the writer’s thoughts or feelings in a concise and direct manner.

to whom it may concern letter sample in hindi

The importance of “To whom it may concern” letter?

A “To whom it may concern” letter is a form of communication used when the sender does not know the recipient, or when the recipient is not specified. This type of letter is often used for job inquiries and other professional communications.

The letter provides a way for the sender to introduce themselves and to state the purpose of their inquiry. This type of letter can be helpful in a variety of situations, such as when seeking employment or trying to establish business connections.

“To whom it may concern” letters can be addressed to a specific person, if the sender knows the name of the recipient. If the recipient’s name is unknown, the letter can be addressed to “To whom it may concern.”

When writing a “To whom it may concern” letter, it is important to be clear and concise. The letter should state the purpose of the inquiry and provide any relevant information that would be helpful to the recipient.

How To Write A “To whom it may concern” letter?

The To whom it may concern letter is a formal letter of introduction. It is a letter that is addressed to an unknown recipient. This type of letter is usually sent to an organization or company to make them aware of the sender and their qualifications.

When writing a To whom it may concern letter, it is important to keep the following points in mind:

  • The letter should be addressed to the organization or company, not to a specific person.
  • The letter should be formal in tone.
  • The sender’s qualifications should be briefly mentioned.
  • The letter should be concise and to the point.

To whom it may concern Letter Format:

  • Sender’s Address: The sender’s address should be included at the top of the letter.
  • Date: The date should be included below the sender’s address.
  • Recipient’s Address: The recipient’s address should be included below the date. If the recipient’s name is unknown, you can use the title “To whom it may concern.”
  • Salutation: The salutation should be formal, such as “Dear Sir or Madam.”
  • Body: The body of the letter should be brief and to the point. It should include a description of the sender’s qualifications.
  • Closing: The closing should be formal, such as “Sincerely.”
  • Signature: The sender’s signature should be included below the closing.

To whom it may concern Letter Sample:

Your Address Date Recipient’s Address Dear Sir or Madam, I am writing to introduce myself and to let you know of my qualifications. I am a qualified XYZ with experience in ABC. I am interested in applying for the XYZ position that you have advertised. I would appreciate if you could contact me to discuss further. Thank you for your time and consideration. Sincerely, Your name

Frequently Asked Questions:

1. how do i address a letter that is “to whom it may concern”.

There is no one definitive way to address a letter that is “To whom it may concern.” Some possible options include “Dear Sir or Madam,” “To whom it may concern,” or “Dear Hiring Manager.”

2. How do I use a “To whom it may concern” letter template?

A “To whom it may concern” letter template can be used for a variety of purposes, such as applying for a job, requesting information, or making a complaint. To use a template, simply fill in the relevant information in the template and then print or email it as needed.

3. What should I include in a “To whom it may concern” letter?

When writing a “To whom it may concern” letter, be sure to include the reason for writing, as well as all relevant contact information. Additionally, be sure to proofread the letter before sending it to avoid any errors.

4. Are there any other tips for writing a “To whom it may concern” letter?

When writing a “To whom it may concern” letter, be sure to keep it professional and courteous. Additionally, if you are unsure of who the letter should be addressed to, it is often best to err on the side of formal.

5. What if I still have questions about “To whom it may concern” letters?

If you have any remaining questions about “To whom it may concern” letters, please consult with a professional or refer to a style guide for further guidance.

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To Whom It May Concern: How To Use It With Examples

  • Best Business Salutations
  • Letter of Introduction
  • Close a Business Letter
  • Job Application Letter
  • Business Letter Layout
  • To Whom It May Concern
  • Letter Of Interest
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  • How To Write A Letter

To Whom It May Concern has become a controversial phrase. Some people think it’s lazy to use this greeting since the recipient’s name is usually somewhere on the internet, while others say that you can’t always know who the recipient will be, so “To Whom It May Concern” is the best choice.

In this article, we’ll cover when and how to use “To Whom It May Concern,” as well as alternatives and examples to help you pull all our tips together.

Key Takeaways:

“To Whom It May Concern” is appropriate to use:

When lodging a formal complaint

A letter of recommendation

A letter of introduction

You should not use this phrase when writing a cover letter or a letter on your own behalf.

To find the recipient’s name you should check the job listing, check the company’s website, and use networking websites before using the phrase.

How To Write

When to use “to whom it may concern”

Example use of the phrase, when not to use “to whom it may concern”, how to find the recipient’s name, alternative ways to say “to whom it may concern”, example of alternatives ways to say “to whom it may concern”, what does “to whom it may concern” mean, to whom it may concern faq, final thoughts.

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Here are some examples of when it is appropriate to use “To Whom It May Concern:”

To lodge a formal complaint. When you aren’t satisfied with a situation, voicing a concern in a formal letter is an excellent way for you to do it. However, you might not know who you will need to address.

A letter of recommendation. Sometimes, a friend or coworker might need to list someone who knows them well as a reference , but they might be unsure who you will need to write the letter to.

A letter of introduction . In times where you need to introduce yourself or another individual to a large group via email, “To Whom It May Concern” can be an option to address a general audience.

A letter of interest . When you’re trying to find out about potential job positions that aren’t publically listed, you can send a letter of interest to sell yourself. However, you may not have a specific recipient in mind. Using “To Whom It May Concern” can be useful in these situations, but we still recommend using one of its alternatives instead.

A prospecting letter. People who work in sales and business development need to reach out to potential clients. Some companies are wary about giving away too many personal details to an outside salesperson.

In those cases, using a generic salutation like “To Whom It May Concern” may be appropriate — but it’s not exactly the most appealing first line of a sales pitch.

When using “To Whom It May Concern,” capitalize every word in the phrase. Then, follow it with a colon and double-space before you begin typing the body of your text.

To Whom It May Concern: I am writing this letter to bring to your attention how unsatisfied I am with your company’s customer service. On the morning of October 1, 2020, I made a call to your company’s customer service line and was treated rather rudely. It is appalling to me that a company with your standing would allow such unprofessionalism to take place. I have been a faithful client of your store, and feel completely devastated by this behavior. I expect your full cooperation and hope this issue can be resolved. Sincerely, Jane Smith

The phrase “To Whom It May Concern” sounds impersonal, and you never want your letter to sound too impersonal, even if it is formal. If possible, avoid using this phrase at all costs.

“To Whom It May Concern” is considered to be dated and too generic. Hiring managers want to make sure that the person they are bringing in is driven and will stop at nothing to get the job done.

In short, here are the times when not to use “To Whom It May Concern:”

You’re writing a cover letter . The point of a cover letter is to set yourself apart from the competition. When you begin your letter with an archaic phrase like “To Whom It May Concern,” you do stand out — just for all the wrong reasons.

You’re writing any letter on your own behalf. When you’re writing a recommendation letter for a friend or a letter of introduction for someone else, it’s fine to use “To Whom It May Concern.” That’s because you don’t know how the letter will be used or who it will be sent to; those decisions are up to whoever you gave the letter to.

You have literally any information about the recipient. Using “To Whom It May Concern” is basically admitting that you have no idea who this letter will concern — and that’s concerning for the recipient. If you’re sending a letter to an unknown entity in some department, for example, at least label it to “Dear [Department Name].”

Remember that rather than writing, “To Whom It May Concern,” including the recipient’s name in your letter or email shows that you are willing to put in the leg work and get the job done.

Read the job listing carefully . Go back to the original job posting and see if there is more information about the person you need to contact. Typically, companies and career websites will include the contact information at the bottom of the page .

Check the company’s website. Another way to verify a company’s personnel is to go directly to the source. Go to their official website and look through the “About Us” page– chances are you will find what you are looking for.

Use networking websites. You can also use a professional networking website such as LinkedIn. These pages are filled with business professionals. Search for the company’s profile. Usually, you will be able to find the appropriate person with a bit of research.

Call the company. As a last resort, reach out to the company’s main line or customer service number and ask for the hiring manager’s name.

If you are still unable to find the name of your prospective employer after taking all of these steps, you may then use the phrase “To Whom It May Concern” or one of the much more appealing alternatives below.

The good news is you are not stuck using this expression. When you are trying to greet someone, there are countless alternatives that can be used instead of saying, “To Whom It May Concern.” The great thing about the English language is that it allows us different ways to say the same something.

Here is a list of alternatives you can use in place of “To Whom It May Concern:”

Dear [Name of Potential Boss] – use a full name or a Mr./Ms./Dr. [Last Name]

Dear Recruiting Team

Dear [Job Title You’re Applying For] Hiring Team/Committee/Manager

Dear Hiring Manager

Dear Recruiter

Dear Recruiting Manager

Dear Recruiting Department

Dear Human Resources Manager

Dear [Name of the Department You’re Applying To]

Dear Personnel Manager

Try to avoid using the phrase “ Dear Sir or Madam ,” just like “To Whom It May Concern.” This, too, is considered to be an outdated way of addressing a recipient.

If you cannot find the recipient’s name and do not want to risk sounding too generic, you can always call them by their official titles, such as a hiring manager, a recruiter , or a human resources manager .

Dear Product Department, I hope this finds you well. I am writing to find out more about your company and if you have any openings. I saw your booth at the job fair last week, and from what I have learned, it could be a great place to work. Thank you again for your time, and I look forward to hearing from you soon. Sincerely, Joe Smith
Dear Hiring Manager, My name is Jane Smith, and I recently applied for the Project Manager opening at your company. I wanted to take this time to formally introduce myself to you and your staff. And I am excited about this opportunity. I am sure that my background and skills will make me an ideal candidate for this position and your company. Would it be possible for us to set up an appointment to meet this week? I would love to get to know you and discuss what I plan to bring to your organization. If you have any questions, please feel free to contact me at any time. Thank you for your time, and I look forward to speaking with you. Best Regards, Jane Smith

“To Whom It May Concern” is typically used as a salutation at the beginning of a letter or email. It is generally used to speak to someone whose name you do not know but would like to address in the message.

“To Whom It May Concern” is now considered outdated. Back in the day, when a company posted a job, all you had access to was the company’s name and a brief description of the position you were applying to at the company.

It was highly uncommon for companies to list the hiring manager’s name. There was no easy way for you to gain access to this information — therefore, people would address the letters to whomever the message concerned, hence the phrase.

Now, however, having information about any company is as simple as clicking a button. Most businesses or corporations have an entire section dedicated to their staff. Here you will be able to find the names you need.

Though using the phrase may be considered standard practice, some hiring managers might view it as laziness on behalf of the applicant. However, there are certain instances where it is considered entirely appropriate to use this phrase.

What is the correct way to write “To Whom It May Concern?”

The correct way to write “To Whom It May Concern” is to capitalize the first letter of each word. Be sure to always use “whom” instead of “who” or “whomever.”

It’s also more appropriate to follow the phrase with a colon rather than a comma and add two spaces before beginning your message. Using this phrase suggests a formal letter and should only be used when you’re sending something to an unknown recipient.

Is “To Whom It May Concern” rude?

No, “To Whom It May Concern” is not rude. It is the proper address to use when you’re uncertain who it is you’re addressing.

However, if you know the person you are addressing, using the phrase to whom it may concern is inappropriate and may be considered rude.

Should I use “To Whom It May Concern”?

Yes, if you don’t know the name of the individual you are addressing, you should use “To Whom It May Concern.” However, before choosing to use this phrase, you should consider looking for a point of contact to receive your cover letter and resume .

You can do this in any number of ways, including checking the job posting, using the company website, asking another contact, or contacting customer service or human resources .

Do you write “To Whom It May Concern” in capital letters?

Yes, you should write “To Whom It May Concern” in capital letters. Although this may seem out of the norm, you would want to capitalize the name of the person you are addressing.

Since to whom it may concern is used in place of a person’s name, you should capitalize the entire phrase in place of the individual’s name.

How do you address a letter to an unknown person?

If the letter is formal, you should address a letter to an unknown person with the phrase “To Whom It May Concern.” Typically, this phrase is used in business correspondences when the other party is unknown.

Most commonly, this can be used when submitting a job application or cover letter when the job posting is unclear on who will review your application.

It might take you some time, but if you set your mind to it and put a little effort, chances are you will find the names you are looking for. However, it is essential to know that you really cannot go wrong with any of these alternatives.

Keep in mind that this isn’t about adding more pressure to your pursuit of finding a job. It’s about opening your eyes and showing you that every little detail is essential and speaks volumes to any future employer about the person they will be hiring.

Readers Digest – To Whom It May Concern: What it Means and How to Use it

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Melissa is an exceptionally hard-working, creative individual, with great organizational and time management skills. She has been writing and researching professionally for over seven years. She graduated with a BA in English from the University of Puerto Rico-Mayaguez.

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11 FREE To Whom It May Concern Letter Samples & Templates

to whom it may concern letters

Navigate the nuances of formal communication with ease using our To Whom It May Concern letter template. This comprehensive guide is your go-to resource for drafting impactful and professional letters for a variety of purposes, ranging from employment verification to personal recommendations. Meticulously designed to maintain the balance between formality and personal touch, it serves as a reliable foundation for conveying your message with clarity and precision. Ideal for both business and personal use, this template simplifies the process of creating well-structured, authoritative letters that leave a lasting impression. Embrace the art of effective communication with this essential tool, ensuring your letters stand out in any professional setting.

To Whom It May Concern Letter

Free 12+ sample inform letter templates in pdf, free 14+ sample employment offer letter templates in ms word | pdf, free 13+ sample event proposal letter templates in ms word | google docs | pages | pdf, 1. sample to whom it may concern letter.

sample to whom it may concern letter

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2. Verification To Whom It May Concern Letter Template

verification to whom it may concern letter template

3. To Whom It May Concern Letter Template

to whom it may concern letter template

Understanding “To Whom It May Concern”

To Whom It May Concern is a timeless and formal salutation used in various types of professional correspondence. This guide will delve into when and how to use this phrase effectively, ensuring your communications are appropriately addressed.

The Correct Usage of This Salutation

Primarily, “To Whom It May Concern” is employed in scenarios where the recipient’s name is unknown. It’s a universally accepted phrase suitable for several contexts, including job applications , recommendation letters , formal complaints, and general inquiries.

Writing the Salutation “To Whom It May Concern”

Formatting rules.

When using “To Whom It May Concern,” it’s crucial to follow standard formatting rules. The entire phrase should be capitalized and followed by a colon. For example: “To Whom It May Concern:”

Placement in Correspondence

This salutation is positioned at the top of the letter , just below the sender’s contact information and the date. It precedes the body of the letter and is aligned to the left margin.

Contextual Application

Use To Whom It May Concern only when you cannot identify the recipient’s name through research. In today’s digital age, a little research often yields the necessary contact information, making this phrase more of a last resort.

Alternatives to “To Whom It May Concern”

Job title-based salutations.

If the recipient’s job title is known, addressing them by their role is a more personalized approach. For example, “Dear Hiring Manager,” or “Dear Customer Service Manager,” can be effective.

Other Formal Alternatives

In situations where personalization is not feasible, alternatives like “Dear Sir/Madam,” or “Dear [Department Name] Team,” can be used. These provide a touch of specificity while maintaining a formal tone.

Crafting a Letter with “To Whom It May Concern”

Structure of the letter.

Start with a concise introduction stating the letter’s purpose. The main body should contain the letter’s primary message or request, and the conclusion should summarize the key points with a polite closing remark.

Tips for Effective Communication

Ensure the letter maintains a professional tone throughout. Be clear and concise in your wording, and always proofread the letter for errors before sending.

To Whom It May Concern remains a useful tool in formal communication, particularly when the recipient’s identity is unknown. However, in an era where information is readily available, taking the extra step to personalize your correspondence can make a significant difference in how your message is received. When in doubt, this salutation serves as a respectful and professional way to address your letter.

4. Sample To Whom It May Concern Cover Letter

sample to whom it may concern cover letter

Size: 199 KB

5. Sample Residence To Whom It May Concern Letter

sample residence to whom it may concern letter

Size: 72 KB

6. Sample To Whom It May Concern Recommendation Letter

sample to whom it may concern recommendation letter

Size: 27 KB

Evaluating the Correctness of “To Whom It May Concern”

The phrase “To Whom It May Concern” has long been a staple in formal correspondence, especially in situations where the identity of the recipient is unknown. This discussion explores the correctness and relevance of this phrase in modern professional communication.

Historical and Contemporary Use

Originating in a time when business communications were more formal and less personalized, “To Whom It May Concern” served as a one-size-fits-all salutation. However, in today’s fast-paced, information-rich world, the use of this phrase can sometimes be perceived as outdated or impersonal. It often indicates either a lack of effort to identify the recipient or a very broad target audience for the message.

Appropriate Contexts for Usage

  • General Inquiries: When sending a letter to an organization without a specific point of contact, “To Whom It May Concern” is appropriate.
  • Formal Complaints: In instances where a complaint is addressed to an organization rather than an individual.
  • Recommendation Letters: When a letter of recommendation is intended to be used for multiple applications or opportunities.
  • Legal and Official Documents: Where specific recipient details are not known.

Modern Communication Trends

The digital age has transformed how we approach professional communication. With the abundance of resources available online, finding the name of the intended recipient is often possible through a simple search. Consequently, personalized salutations are increasingly favored as they demonstrate attentiveness and professionalism.

Pros and Cons of Using This Salutation

  • Universality: It is widely recognized and understood in formal contexts.
  • Suitability for Broad Audiences: Ideal when the letter is intended for multiple potential readers.
  • Impersonal: Can convey a lack of effort to personalize the correspondence.
  • Outdated: May seem archaic in the context of modern, tailored communication strategies. Alternatives to “To Whom It May Concern”
  • Using Job Titles: Addressing the letter to a specific job title (e.g., Dear Hiring Manager) can be more direct while still being formal.
  • Generic but Personalized Salutations: Phrases like Dear Sir or Madam or Dear [Company/Department Name] Team are alternatives that can feel more current and personal.

While To Whom It May Concern remains a grammatically and formally correct salutation, its appropriateness largely depends on the context and nature of the correspondence. In today’s professional world, where personalization is often key to effective communication, considering alternatives or making an effort to find out the recipient’s name can be more impactful. However, in situations where such personalization is not feasible, To Whom It May Concern serves as a reliable and professional option. The key is to weigh the nature of your message and the relationship with the recipient to decide the most suitable approach.

7. College To Whom It May Concern Letter Template

college to whom it may concern letter template

Size: 30 KB

8. Employee To Whom It May Concern Letter Template

employee to whom it may concern letter template

Size: 32 KB

Exploring the Meaning of “To Whom It May Concern”

The phrase “To Whom It May Concern” is a time-honored salutation used in formal letters and correspondence. Understanding its meaning, usage, and the contexts in which it is appropriate is essential for effective communication in various professional settings.

The Essence of the Phrase

To Whom It May Concern is a formal, impersonal way of addressing correspondence to an unknown party. It essentially means that the message is intended for the person (or persons) whose role or position makes them the appropriate recipient of the communication.

Historical Context and Usage

This phrase has its roots in traditional business etiquette, where formalities were strictly adhered to, and personalization was less emphasized. Historically, it served as a catch-all salutation for various types of formal letters, especially in cases where the sender did not know who would be reading the letter.

Contemporary Relevance

In the modern world, the phrase is used less frequently due to the ease of obtaining contact information through digital means. However, it retains its relevance in certain situations:

  • Unknown Recipients: When writing to a large organization or department where the specific recipient is not known.
  • Formal Documents: In legal, official, or formal documents where a specific addressee is not applicable.
  • Letters of Recommendation: For documents that may be presented to various potential readers, such as general letters of recommendation.
  • Public Notices or Announcements: In communications intended for a broad audience where individual addressing is not possible.

The Implications of Using the Phrase

While “To Whom It May Concern” is grammatically correct and widely recognized, it carries certain implications:

  • Impersonality: It can imply a lack of effort to identify the specific recipient, which might not be well-received in contexts where personalization is possible and expected.
  • Formality: The phrase is inherently formal and should be used in contexts that require a high degree of professionalism.
  • Versatility: It is suitable for various types of formal correspondence, making it a versatile tool in a professional toolkit.

Modern Alternatives and Best Practices

Given the emphasis on personalized communication in today’s professional world, here are some alternatives:

  • Direct Addressing: Whenever possible, address the recipient by name or title.
  • General but Personal Salutations: Phrases like Dear Hiring Manager, Dear Sir or Madam, or Dear [Department] Team can offer a balance between formality and personalization.

To Whom It May Concern remains a valuable phrase in the lexicon of formal communication, particularly suited to situations where the recipient is unknown or the message is intended for a broad audience. However, its use should be balanced with the contemporary preference for personalized communication, ensuring that correspondence is as effective and professionally appropriate as possible.

9. Sample To Whom It May Concern Application Letter

sample to whom it may concern application letter

Size: 41 Kb

10. Sample To Whom It May Concern Invitation Letter

sample to whom it may concern invitation letter

Size: 41 KB

11. To Whom It May Concern Authorization Letter Template

to whom it may concern authorization letter template

Size: 652 KB

What is a “To Whom It May Concern” letter?

A “To Whom It May Concern” letter is a formal type of correspondence used when the sender does not know the name of the recipient. It’s a traditional way to address letters in business , legal, and other formal settings.

When should I use “To Whom It May Concern”?

You should use “To Whom It May Concern” when you are writing a formal letter and do not know the specific name of the recipient. This is common in situations like job applications, recommendation letters, and formal inquiries.

Is “To Whom It May Concern” still appropriate to use?

Yes, “To Whom It May Concern” is still appropriate in formal contexts where the recipient’s name is unknown. However, it’s advisable to try and find out the specific name for a more personalized approach.

How do I format a “To Whom It May Concern” letter?

The phrase “To Whom It May Concern” should be capitalized and followed by a colon. It should be placed at the top of your letter, aligned to the left, and followed by the body of your letter.

Can I use “To Whom It May Concern” for an email?

Yes, you can use this salutation for formal emails when the recipient’s name is unknown. However, emails often allow for a bit more flexibility, so consider if a less formal alternative might be more suitable.

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To whom it may concern letter format in hindi.

Here we have another image Authorization Letter Format To Whom It May Concern New As Sample For. For more information and source see on this link.

to whom it may concern letter sample in hindi

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to whom it may concern letter sample in hindi

To whom it may concern letter format in hindi . To whom it may concern To whom it may concern to wield to will to win to wind to winnow to wipe to wit to withhold. To Whomsoever It May Concern Meaning In Hindi. To whom it may concern Meaning in Hindi To whom it may concern.

To whom it may concern. The printed letter was addressed To Whom It May Concern 2. To Whom It May Concern letter format.

To whom so ever it may concern. To whom it may concern is the commonly used heading which you may have seen in multiple formal letters. If it comes to business correspondence letter.

For more information and source see on this link. . To Whom It May Concern is an outdated though still sometimes used letter greeting and there are now better options for starting a letter.

Use Re-you can use this after the date to either replace the To Whom It May Concern salutation or to let the reader know what your letter is about. Use a colon after To Whom It May Concern instead of a comma and finally add a double space or space before beginning the letter. When it comes to business correspondence letter in various types is made and sent for distinct functions.

Check To whom it may concern translations into Hindi. If it comes to business correspondence letter in a variety of types is sent and made for distinct purposes. Look through examples of To whom it may concern translation in sentences listen to pronunciation and learn grammar.

Sample Letters To Whom It May Concern is the heading given to any letter when you dont know what to whom you are writing the letter. To Whom It May Concern In Letter to whom it may concern in letter to whom it may concern in letter format to whom it may concern in letter writing Correspondence is a matter that needs careful consideration. Business letter format To Whom It May Concern.

Clip Art How To Write A Reference Letter For Someone Whom It May Concern In Hindi Free Transparent Clipart Clipartkey. Alternatively the message can be. To whomsoever it may concern letter format to whomsoever it may concern letter format for address proof to whomsoever it may concern letter format for bank to whomsoever it may concern letter format for courier to whomsoever it may concern letter format for employee to whomsoever it may concern letter format for parcel to whomsoever it may concern letter format for transportation to whomsoever it may concern letter format in hindi to whomsoever it may concern letter.

To whom ever it may concern. To Whom It May. To Whom It May Concern- notice all the words in the greeting are capitalized as that is the correct format.

Now everyone will question that if we dont know the person then why we are writing this. Now the question is why do we use this heading Why cant we specify a person or authority name. Dear said in a letter To Whom It May Concern 4.

We hope you enjoyed it and if you want to download the pictures in high quality simply right click the image and choose Save As. To Whom It May Concern Authorization Letter featured under Letter Format To Whom It May Concern Authority In Hindi Save. To Whom It May Concern Letter Sample In Hindi to whom it may concern letter sample in hindi Correspondence is a matter which requires careful attention.

Its about the way you deliver your goal most politely and adequately so that it may be well-accepted by the receiver. This image has been flipped horizontally. While using it in a letter capitalize the first letter of each word.

This heading is used when we dont know who the recipient is or we dont know the person for whom were writing. But there are some reasons like letter can be formal the letter is personal that it may have an impact on the person to whom you are writing. To Whom It May Concern Authorization Letter.

Its about how you send your goal most politely and adequately so it may be well-accepted from the recipient. To whom it may concern letter format word. It is about the way you produce your aim most politely and satisfactorily so it may be well-accepted from the receiver.

To Whom So Ever It May Concern Letter Format to whomsoever it may concern letter format to whomsoever it may concern letter format for address proof to whomsoever it may concern letter format for bank Correspondence is a matter that needs careful consideration. It is your salutation and opening. To whom it may concern.

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29+ To Whom it May Concern Letter Format – Examples, PDF, DOCS

Embarking on the task of writing a “To Whom It May Concern” letter can often seem daunting. To ease this process, we present a thorough exploration, enriched with a variety of letter examples . These examples are designed to guide you through crafting effective, formal correspondence for both professional and personal contexts. Our detailed approach teaches you to convey your message with clarity and respect, ensuring it resonates with any recipient, regardless of the specific situation or requirement.

to whom it may concern letter bundle

Download To Whom it May Concern Letter Bundle

When sending a letter, it is important to write down the name of the intended recipient to help ensure that the correct person reads the contents of the letter. If the sender or writer of the letter or email does not know the recipient’s name and title, then it is important to know how to create the to whom it may concern letter.

1. To Whom it May Concern Letter

to whom it may concern letter

Free Download

2. To Whom It May Concern Letter for Employee

to whom it may concern letter for employee

3. To Whom It May Concern Letter for School

to whom it may concern letter for school

4. To Whom It May Concern Landlord Letter

to whom it may concern landlord letter

Size: 67 KB

5. To Whom it May Concern Cover Letter

to whom it may concern cover letter

Size: 185 KB

6. To Whom it May Concern On-Campus Letter

to whom it may concern on campus letter

Size: 63 KB

7. To Whom it May Concern Letter of Support

to whom it may concern letter of support

8. To Whom it May Concern University Letterhead

to whom it may concern university letterhead

Size: 57 KB

9. To Whom it May Concern Resignation Letter

to whom it may concern resignation letter

Size: 113 KB

10. To Whom it May Concern Patient Letter

to whom it may concern patient letter

Size: 32 KB

11. To Whom it May Concern Company Letterhead

to whom it may concern company letterhead

Size: 105 KB

12. Sample To Whom it May Concern Letter

sample to whom it may concern letter

Size: 84 KB

13. To Whom it May Concern Gift Letter

to whom it may concern gift letter

Size: 89 KB

14. To Whom it May Concern Affidavit Letter

to whom it may concern affidavit letter

Size: 30 KB

15. To Whom it May Concern Example Letter

to whom it may concern example letter

Size: 136 KB

16. To Whom it May Concern Health Insurance Letter

to whom it may concern health insurance letter

Size: 137 KB

17. To Whom it May Concern Letter of Authorizations

to whom it may concern letter of authorizations

Size: 87 KB

18. Formal To Whom it May Concern Letter

formal to whom it may concern letter

Size: 61 KB

19. To Whom it May Concern Retirement Letter

to whom it may concern retirement letter

20. To Whom it May Concern Child Support Letter

to whom it may concern child support letter

Size: 221 KB

21. To Whom it May Concern Public Accountant Letter

to whom it may concern public accountant letter

22. To Whom it May Concern Student Letter

to whom it may concern student letter

Size: 64 KB

23. To Whom it May Concern Security Income Letter

to whom it may concern security income letter

Size: 24 KB

24. Basic To Whom it May Concern Letter

basic to whom it may concern letter

Size: 49 KB

25. To Whom it May Concern license Letter

to whom it may concern license letter

26. To Whom it May Concern Creative Letter

to whom it may concern creative letter

27. To Whom it May Concern Medical Facility Letter

to whom it may concern medical facility letter

28. To Whom it May Concern Undertaking Letter

to whom it may concern undertaking letter

Size: 641 KB

29. To Whom it May Concern Employee Letter

to whom it may concern employee letter

Size: 100 KB

30. Blank To Whom it May Concern Letter

blank to whom it may concern letter

Size: 38 KB

What Is a To Whom It May Concern Letter?

A to whom it may concern letter is a type of business letter format a person can send that utilizes a specific general salutation that will address the recipient. The sender will use the salutation “To whom this letter/it may concern.” A person can use this type of letter in multiple contexts that would require a letter or an email . If you want to learn more about this type of letter, then you may use any of the to whom it may concern letter examples , samples, and articles on the links above.

How to Write a To Whom It May Concern Letter

The to whom it may concern letter is one of the best ways to create an email or letter to someone you do not know while keeping a professional tone and theme . One can also use this salutation format for emails. Aside from the modified salutation, this letter or email will have the same elements and characteristics that define the letter or email outline or outline format .

Step 1: Select the Topic or Purpose of the Letter

Begin by selecting the topic, purpose, or subject of the letter. This part of the letter will provide you with the necessary information and context on the style you will write the letter in.

Step 2: Address the Letter With the Modified Salutations

You must then address the letter with the modified salutation associated with this specific letter format . Note, if you are writing a letter, do not forget to properly indicate the letter address and the return address on the letter envelope.

Step 3: Write the Letter’s Body

The body of the letter will act as the main message and will convey the thoughts and information the sender wants to provide to the receiver of the letter. Be sure to use formal language and tone when the letter’s whole purpose is for business.

Step 4: Sign Off and Send the Letter

The final part of the letter should have the person’s signature and name to ensure that the letter is taken seriously. This should include the person’s full name and a signature on the top of the person’s name. The signature isn’t a necessary element of an email.

Why do we use the to whom it may concern letter?

One will use this specific letter format or type to ensure that one’s business letter will fall into the right person without sounding disrespectful. This is the main reason why people will use this type of letter format.

Is it professional to say to whom it may concern?

Yes, it is professional to use this specific type of salutation. It is more unprofessional to wrongly name or address the wrong person in one’s business letter.

When is it appropriate to use the to whom it may concern salutation?

The best time one can use the to whom it may concern salutation is when the person does not have any knowledge of the person who will read or receive the letter. If the sender does know the person they will address in the letter, then they should not use this type of salutation.

The to whom it may concern letter is a specific type of letter format that utilizes a specifically modified salutation in the first part of the letter. One should know how to write this type of letter, as there are situations where the sender does not know who they will address on the letter.

While “To Whom It May Concern” is a broadly applicable and professional salutation, it’s important to consider alternatives that might be more specific and engaging, especially in scenarios where a more personalized approach is possible. For more on this, Michigan State University offers insights into alternative ways to address cover letters ( MSU Career Network ). Additionally, Purdue University provides tips for college letters of recommendation, which can also apply to “To Whom It May Concern” letters ( Purdue University News ).

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When and How to Use 'To Whom It May Concern'

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Frequently Asked Questions

Final thoughts, when and how to use 'to whom it may concern'.

Updated November 20, 2023

Hayley Ashworth

When writing formal letters or emails, there are situations where knowing the recipient's name is simply not possible or practical.

In these cases, the phrase 'To whom it may concern' is an appropriate alternative.

This article will explore the when and how of using 'To whom it may concern' in various contexts and offer alternatives that provide a more personalized touch.

When to Use 'To Whom It May Concern'

'To whom it may concern' is a salutation typically used in formal letters and documents when you do not know the specific recipient's name.

Here are some examples of when it can be a good idea to use this salutation. In all these cases, using 'To whom it may concern' shows that you are being respectful and professional, even when you lack specific information about the recipient.

However, whenever possible, try to research and address your letter to a specific person, as it can create a more personal connection and demonstrate that you've put effort into tailoring your communication.

1. Cover Letter

When applying for a job , you will either submit your application online or send it via email.

If you only have a generic email address or are using a computer system, you may not have the name of the hiring manager or the specific person responsible for the hiring process.

In such cases, 'To whom it may concern' can be a suitable way to begin your cover letter .

To Whom It May Concern: I am writing to express my strong interest in the [Job Title] position at your esteemed company…

2. Contact Referrals or Recommendations

When providing a reference or recommendation for someone, you might not be aware of who will be reviewing the letter or recommendation form.

In this situation, using 'To whom it may concern' is appropriate.

To Whom It May Concern: I am delighted to recommend [Name] for the [Position/Opportunity]...

3. Introduction to a New Large Company/Organization

When you are writing to introduce yourself or your business to a large corporation or organization, and you don't have a specific contact person, using 'To whom it may concern in the letter' is a professional choice.

To Whom It May Concern: I am writing to introduce my company, [Your Company Name], and explore potential collaboration opportunities with [Large Company/Organization Name]...

4. Inquiries

When you have general inquiries about a company's products, services, or procedures and don't know the individual responsible for handling inquiries, 'To whom it may concern' can be an appropriate opening.

To Whom It May Concern: I am writing to inquire about the availability of [Product/Service] and its pricing…

5. Sending Feedback or Suggestions to a Company

If you want to provide feedback, suggestions, or lodge a complaint with a company, but don't have a specific contact person, using 'To whom it may concern in the email' or letter is a way to ensure your message reaches the right department.

To Whom It May Concern: I recently experienced an issue with your [Product/Service], and I would like to bring it to your attention…

When and How to Use "To Whom It May Concern"

'To Whom It May Concern': Letter Formatting Tips

When considering if and how to write to whom it may concern, there are three formatting tips you should follow.

Step 1 . Capitalization

One of the first formatting issues people face when considering if and how to write to whom it may concern, 'Do you capitalize to whom it may concern?'

When used at the beginning of a letter as a salutation, each word is always capitalized:

To Whom It May Concern.

Step 2 . Whom vs Whomever

The correct usage is 'whom'.

You would not use 'To whomever this may concern' as 'To whomever this may concern' isn’t grammatically correct.

Equally 'To who it may concern' is also incorrect. This confusion typically arises from the distinction between 'who' and 'whom' in English grammar.

'Who' is used as the subject of a sentence or clause, whereas 'whom' is used as the object of a verb or preposition.

In the phrase 'To whom it may concern', 'whom' is the correct form because it functions as the object of the preposition 'to'.

Step 3 . Punctuation

The correct punctuation to use after 'To whom it may concern' is a colon (:). It adds formality and separates the salutation from the body of the letter or document.

To Whom It May Concern:

For less formal letters, a comma can also be used.

On very rare occasions, an exclamation point (!) can be used when the tone of the letter is very enthusiastic or urgent.

However, it is generally better to maintain a formal tone with a colon or comma.

When to Skip 'To Whom This May Concern'

While 'To whom it may concern' can be a suitable salutation in certain situations, there are occasions when you might want to avoid using it:

When You Know the Recipient's Name

If you know the specific person who will receive your letter or document, it's always better to use their name in the salutation.

Personalized greetings create a more engaging and respectful tone, which can help establish a better connection.

When You Should Know the Recipient's Name

Sometimes, you might have the means to find out the recipient's name with minimal effort, such as through a quick online search or a phone call.

In such cases, not taking the time to research and using 'To whom it may concern' can come across as lazy or indifferent.

You're Sending an Informal/Friendly Letter

'To whom it may concern' is a formal salutation and may sound too distant or impersonal for friendly or informal letters. In such cases, a more casual greeting would be more appropriate.

Dear Sarah,

While 'To whom it may concern' has its place in formal communication, it can sometimes seem a little old-fashioned or detached.

Personalized greetings are generally preferred because they establish a connection and show that you have made an effort to address a specific individual.

However, there are instances, such as not knowing who the hiring manager is, where 'To whom it may concern' is a valid and necessary choice. Especially when you genuinely don't have access to the recipient's name.

Another Way to Say 'To Whom It May Concern'

If you aren’t comfortable using this traditional phrase, there is another way to say 'To whom it may concern'.

Here is a selection:

Dear [Position], [Name of the Department], [Person's Name if Known]

Using the recipient's job title or the department name can add a personal touch and demonstrate that you have made an effort to direct your message to the appropriate person or team.

Dear Human Resources Manager,
Dear Marketing Department,

Greetings or Hello

A simple 'Greetings' or 'Hello' can work well for more casual letters or emails.

Especially when you are reaching out to someone in a friendly or informal context.

Dear Hiring Team

If you are applying for a job and don't have the name of the specific hiring manager, addressing the letter 'To the Hiring Team' can be a suitable alternative to 'To whom this may concern'.

Dear Hiring Team,

Dear [Company/Organization Name] Team

When contacting a company or organization and you are unsure of the specific recipient, addressing the letter to the entire team can be appropriate.

Dear ABC Corporation Team,

Dear Sir/Madam

While not as personalized, 'Dear Sir/Madam' is a gender-neutral and formal way to address a letter when you don't have a specific name.

Dear [Job Title] Manager

If you're reaching out to someone in a specific position or role but don't know their name, using their job title can be a respectful option instead of 'Dear whom it may concern'.

Dear Customer Service Manager,

To the Concerned Party

This alternative acknowledges that you don't know the specific recipient but still need your message to reach the appropriate person.

Using alternatives to 'To whom this may concern' in a letter can make your communication more engaging and respectful.

However, if you have the means to find the recipient's name, it's always best to use it.

Personalized greetings demonstrate that you value the recipient's identity and can lead to a more positive response.

How to write a 'To whom it may concern' letter?

Composing a 'To whom it may concern' letter requires maintaining formality. Begin with an appropriate salutation, then state your purpose clearly. Provide necessary details, and be concise and professional in your communication.

How to write 'To whom it may concern'?

To properly use 'To whom it may concern' in correspondence, start with a formal greeting, such as 'Dear Sir/Madam' or 'To the Hiring Manager'.

Then, craft your message as you would in any formal letter, maintaining a respectful and professional tone throughout. This salutation is typically employed when you don't have a specific recipient's name.

What is capitalized in 'To whom it may concern'?

In 'To whom it may concern', only the first letter of each word is capitalized. The phrase itself is usually in lowercase, except for proper nouns or titles.

What does 'To whom it may concern' mean?

'To whom it may concern' is a formal salutation used when addressing an audience without a specific recipient in mind. It signifies that the message is intended for anyone who may read it.

What to use instead of 'To whom it may concern'?

Instead of 'To whom it may concern', opt for more specific and personalized salutations when possible.

For example, use 'Dear Hiring Manager,' 'Dear Admissions Committee,' or 'Dear [Department Name]', based on the context.

'To whom' or 'To who' it may concern?

The correct usage is 'To whom it may concern'. 'Whom' is the objective form of 'who' and is preferred in formal writing, adhering to grammatical conventions.

How to end a 'To whom it may concern' letter?

Concluding a 'To whom it may concern' letter should maintain a formal tone. Use a courteous closing, such as 'Sincerely', 'Yours faithfully' or 'Respectfully', followed by your name.

Including your contact information can be helpful for further communication if necessary.

How to punctuate 'To whom it may concern'?

There is no need for additional punctuation within the phrase 'To whom it may concern'. Write it as is, followed by a colon to introduce the body of your letter.

Is it professional to say to whom it may concern?

Using 'To whom it may concern' can be professional, especially when you do not have a specific recipient's name. However, whenever possible, addressing the letter to a specific individual or department can create a more personalized and effective impression.

Is 'To whom it may concern' polite?

While 'To whom it may concern' is the more common and accepted phrase, 'To whom this may concern' is also polite.

Both phrases serve the purpose of addressing an unknown recipient respectfully.

Should I say Dear HR or 'To whom it may concern'?

If you know you are writing to a specific department like Human Resources (HR), it is often more personalized and effective to use 'Dear HR' or 'Dear Human Resources Team' instead of 'To whom it may concern'.

Can you write 'To whom it may concern' in a resignation letter?

While you can use 'To whom it may concern' in a resignation letter, it's generally more appropriate to address the letter directly to your immediate supervisor or the relevant HR personnel.

Using a specific recipient's name creates a more personal touch when resigning from a job.

'To whom it may concern' is a formal salutation commonly used in letters and documents when you don't know the specific recipient's name.

While addressing individuals by name is always preferred, there are situations where this information is unavailable or impractical to obtain.

In such cases, 'To whom it may concern' provides a suitable and respectful way to begin your communication.

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You might also be interested in these other Psychometric Success articles:

Cover Letter Examples with No Experience (with Templates To Use)

Or explore the Application Advice / Job Applications sections.

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    A "To Whom It May Concern" letter is very common, and it carries a tone of formality. Here are a few pointers on how to use it correctly: Capitalize the first letter of each word. Use "Whom" instead of "Who" or "Whomever". Use a colon instead of a comma at the end of the phrase when writing a business letter.

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  22. How to Write a 'To Whom It May Concern' Letter or Email in 2024

    In the phrase 'To whom it may concern', 'whom' is the correct form because it functions as the object of the preposition 'to'. Step 3. Punctuation. The correct punctuation to use after 'To whom it may concern' is a colon (:). It adds formality and separates the salutation from the body of the letter or document.

  23. To Whom It May Concern Capitalization

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