teams presenter mode powerpoint live

Microsoft Teams will soon let you pretend to be a news reporter during meetings

Teams is also getting deeper powerpoint integration.

By Tom Warren , a senior editor covering Microsoft, PC gaming, console, and tech. He founded WinRumors, a site dedicated to Microsoft news, before joining The Verge in 2012.

Share this story

Microsoft Teams is getting a new presenter mode.

Microsoft Teams is trying to make video calls a little less boring during the pandemic era of remote working with new presenter modes. These allow you to customize how you appear when you’re presenting in Teams. Three new modes will be available soon, including a “Reporter” option that lets you place content above your shoulder as a visual aid, much like a news anchor during a TV segment.

Standout mode lets you float above content as a silhouette on top of a slide deck. And the third option, Side-by-side, displays your webcam feed alongside content you’re presenting. Standout will roll out this month, with Reporter and Side-by-side modes available soon.

All three modes are part of a bigger push from Microsoft to respond to feedback around making meetings more engaging during remote work. “The way I look at it now, is we need to make presentations more like TV shows,” says Nicole Herskowitz, general manager of Microsoft Teams, in an interview with The Verge . “We really have to find ways to make those digital experiences more powerful.”

These new modes take advantage of the technology that Microsoft uses in its Together Mode to remove all the background behind you on a webcam. Together Mode was one of the first big changes to Teams designed for pandemic meetings, placing meeting participants side by side in a virtual environment.

PowerPoint Live in Microsoft Teams.

Alongside the new presenter modes, Microsoft is also launching PowerPoint Live in Microsoft Teams today. It’s designed to make presenting with PowerPoint slides a lot easier for both the presenter and meeting participants. Presenters will now be able to see notes, slides, and a meeting chat all in a single view, and attendees can navigate the slides themselves. That’s great if you missed a particular slide and want to skip back, and it’s a huge boost to accessibility for those with learning disabilities who want to read and learn at their own pace.

One of the last small-ish Android phones looks like it’s going the way of the iPhone Mini

Google gemma: because google doesn’t want to give away gemini yet, it’s about to get even harder to buy some of disney’s weirdest movies on blu-ray, nintendo direct february 2024: all the news and trailers, japan just got a foldable flip phone that costs only $420 — or $265 on sale.

Sponsor logo

More from Tech

The PlayStation Portal sitting on a bedside table with a pair of earbuds. The handheld gaming device is streaming God of War: Ragnarök off a PlayStation 5.

Sony’s portable PlayStation Portal is back in stock

Stock image illustration featuring the Nintendo logo stamped in black on a background of tan, blue, and black color blocking.

The Nintendo Switch 2 will now reportedly arrive in 2025 instead of 2024

Apple AirPods Pro

The best Presidents Day deals you can already get

Figma CEO Dylan Field.

Interview: Figma’s CEO on life after the company’s failed sale to Adobe

How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

Click Share in Microsoft Teams

  • A red border appears around your desktop, indicating you're sharing your screen.

Launch PowerPoint slideshow while screen sharing in Microsoft Teams

  • Present your PowerPoint slideshow.

Stop screen sharing PowerPoint presentation in Teams

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

Click Share and Window and Microsoft Teams

  • A red border will appear around your PowerPoint window, indicating you're sharing just that window.
  • Launch your slides in slideshow mode and start presenting.
  • Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

  • You can easily adjust the font size of your slide notes to make them more readable.
  • To navigate between slides, simply click on the corresponding thumbnail.
  • You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
  • Use the Standout layout to place your camera feed on the slide without the background.
  • Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

  • When it's your turn to present, click Share .

Open PowerPoint Live in Microsoft Teams

  • When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

PowerPoint Live Audience view

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

  • iPhone 15 battery lifespan
  • Best laptops for 2024
  • Smartwatch as doctor's assistant
  • Google's lightweight Gemma AI
  • Anker battery & charger sale

Microsoft boosts Teams with new presenter tools and PowerPoint integration

It's also launching new intelligent speakers that look like old echo dots..

Microsoft's Teams app for work is about to get superpowered. At its Ignite conference today, the company announced a slew of updates for its video chat tool to make it more useful and customizable. It also unveiled new made-for-Teams speakers with special features for transcriptions.

First, since we clearly aren't going to return to large-scale in-person events anytime soon, Microsoft is making Teams a more powerful webinar platform. You can now have up to a thousand attendees per meeting from both inside and outside your organization. There will also be more tools like custom registration, host controls for disabling attendee chat and video, as well as "rich presentation options." You'll also get post-event reports to see how your webinar did.

If you need to reach even more people, Teams can switch to a view-only broadcast mode that will support up to 10,000 attendees. From now till the end of 2021, Microsoft is bumping that number up to 20,000. It's also integrating Dynamics 365 Marketing with Teams to make it easier to manage and review attendee info so you can better engage with them before, during and after each event.

The company is also debuting Teams Connect, which will let you share channels with people outside of your organization. In these shared workspaces, users can use chat, meet and share docs, as well as collaborate on apps and co-author documents in real time. Teams Connect is available in private preview today, and Microsoft said it will "roll out broadly later this calendar year."

One of Microsoft's most beloved products is PowerPoint, and it's getting better integrated into Teams. With the new PowerPoint Live , which is available now in Teams, presenters can advance their slides whenever they like while viewers can privately skip ahead or go back at their own speed. Importantly, attendees can also use the screen reader on their own to peruse the presentation at their own pace. Presenters will be able to see their content, notes, meeting participants and chat in a single screen.

Microsoft also wants to make it easier for you to see what you need on Teams. It's adding a Presenter mode for presenters to "customize how their video feed and content appear to the audience." There are three options here — Standout, Reporter and Side-by-side. Standout puts the speaker's video feed front and center while Side-by-side shows the presenter's video next to their slides Finally, Reporter will display content "as a visual aid above the speaker’s shoulder just like during a news segment." This feature will launch with Standout mode this month, and Microsoft says Reporter and Side-by-side will be coming soon.

If you can't decide what mode to pick, you can also leave it up to Teams to decide. Microsoft's officially introducing Dynamic View, which it sort of previewed in January . With this, the app will tweak and move frames and speaker windows as people speak, begin to present or turn on their cameras. There's also a new option to put the participant gallery at the top of the meeting, closer to where your laptop's webcam is so you can "maintain a natural eye gaze," Microsoft said. Dynamic view is in the coming weeks.

When we eventually return to meetings in physical meeting rooms, Teams will have new gallery views to make things easier to see. A new Together Mode and large gallery will allow people to see everyone in a room. Plus, if there are multiple screens available, or if people are joining the call remotely, they'll all be able to see the same content.

Finally, in addition to all these updates to its software, Microsoft is also announcing new hardware. It unveiled new Teams Intelligent Speakers that look like earlier Echo Dots with a pop-up control panel. Microsoft says its speakers can identify the voices of up to 10 people talking in a Teams room for more accurate attribution in meeting transcripts.

With video conferencing clearly going to continue being the primary way we work with our colleagues for awhile, it's astute of Microsoft to keep enhancing Teams. These integrations with Office apps and new tools could make Teams a more powerful service than its competitors like Google's Meet , Zoom and Webex.

Update : This article was edited to reflect changes in the availability of Dynamic View and the 20,000 attendee limit for view-only webinars.

Latest Stories

Don't use smartwatches and rings that claim to measure blood sugar without needles, the fda warns.

“The FDA has not authorized, cleared, or approved any smartwatch or smart ring that is intended to measure or estimate blood glucose values on its own,” the agency wrote in a safety communication, and asked consumers, patients, and caregivers to stay away from such devices.

Meta is testing cross-posts from Facebook to Threads

Meta is testing a feature that allows users to post to both Facebook and Threads at the same time.

FTC concludes Twitter didn’t violate data security rules, in spite of Musk's orders

The Federal Trade Commission (FTC) concluded Elon Musk ordered Twitter employees to take actions that would have violated a 2022 FTC consent decree regarding consumers’ data privacy and security.

Xbox's Hi-Fi Rush is coming to PS5 on March 19

Microsoft has now confirmed all four games that it's bringing to Nintendo Switch and/or PlayStation. Hi-Fi Rush is coming to PS5 on March 19 and Sea of Thieves will land on Sony's console on April 30.

The Borderlands movie trailer has all the nuance of a Borderlands game

The first trailer for the upcoming Borderlands movie is upon us. The film’s directed by Eli Roth and stars Cate Blanchett, Kevin Hart and Jack Black.

Logitech keyboards, mice and webcams are up to 25 percent off

A number of Logitech mice, keyboards and webcams are on sale at Amazon right now, with up to 25 percent off.

Elden Ring expansion 'Shadow of the Erdtree' arrives on June 21

Bandai Namco and FromSoftware have revealed that Elden Ring expansion Shadow of the Erdtree will arrive on June 21. A gameplay trailer shows new bosses, weapons, locations and more.

The best wireless earbuds for 2024

It's safe to say the wireless earbuds space is pretty saturated. We've tested and reviewed dozens of models; these are our top picks.

Mother 3 is coming to Switch Online in Japan, but not the US

Nintendo is bringing classic RPG Mother 3 to Switch Online, but only in Japan. It has never released the RPG outside of its homeland.

Google's Duet AI for businesses is now called Gemini too

Google revealed that its Duet AI for enterprises has been rebranded to Gemini.

Former Xbox exclusive Pentiment is coming to Switch on February 22

Pentiment, a former Xbox console exclusive, is coming to Nintendo Switch on February 22 (that's tomorrow, fact fans). Fellow Xbox title Grounded is also

Watch the first Nintendo Direct of 2024 here at 9AM ET

Nintendo's about to kick off its first event of the year with the Direct Partner Showcase focused on upcoming third-party games for Switch.

Apple Sports puts real-time scores on your iPhone lock screen

Apple Sports will make it easier to get real-time data in your lock screen.

Appeals court overturns $1 billion copyright lawsuit against Cox

An appeals court has blocked a $1 billion copyright verdict against US internet service provider Cox Communications and ordered a retrial.

Google introduces a lightweight open AI model called Gemma

Google says Gemma is its contribution to the open community and is meant to help developers "in building AI responsibly."

The best laptops for 2024

Picking your next laptop can be a daunting task. The Engadget team has tested and reviewed dozens of laptops and these are our favorites.

The Morning After: Fujifilm updates its TikTok-famous compact camera

The biggest news stories this morning: Apple Music debuts a monthly version of its annual Replay feature, Tinder is bringing its advanced ID verification system to the US and UK, Apple says the iPhone 15’s battery has double the promised lifespan.

Uber Eats expands its autonomous food delivery service to Japan

Uber Eats will soon be offering autonomous food delivery service in Tokyo, Japan — its first outside the US.

FuboTV accuses Disney, Fox and Warner Bros. of antitrust practices over joint streaming service

FuboTV has filed filed an antitrust lawsuit against Disney, Fox and Warner Bros. Discovery after they announced launching a joint sports streaming service.

Signal usernames will keep your phone number private

You'll soon be able to create a unique username on Signal, which you can share with others via a link or QR code, instead of your phone number.

  • Tom Arbuthnot
  • Microsoft Teams Podcast
  • Tom’s Email Update

No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode

One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “Take control” of presenting the deck seamlessly.

In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with “next slide please”. It became a running joke with the UK Government updates that they were constantly prompting for “next slide please”

image

PowerPoint Live Presenter Mode won’t be suitable for every meeting type, as you may not want everyone in the meeting to have the power to “take control” but for internal “All Hands” type meetings, where multiple presenters have a couple of slides each to present, each presenter can just “take control” in turn and drive the slides.

Using PowerPoint Live Presenter Mode

image

Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer.

The person uploading will be the initial “deck presenter”; they will initially have control to move the deck forward for everyone in the meeting

Presenter Options in PowerPoint Live Presenter Mode

image

The presenter gets a nice view of the overall deck and the current slide you are presenting. You will also see slide notes. This is so useful if you are presenting from a single screen. You can also see all the chat while presenting. This tight integration with PowerPoint is something that steps Microsoft Teams apart from other online meeting platforms.

You can also use the new “standout” mode (not sure about that name, I prefer “weatherman mode”) to appear over the slides which can help promote engagement. Note, standout mode person overlaid on the slides won’t come through on a recording, The recording will show normal bottom right video.

image

PowerPoint Live Attendee Features

Attendees can even personally move forwards and backwards in the deck, this is useful if they want to see what is coming up

image

the presenter can turn off this feature if they prefer

image

Attendees can also personally put the slides into “high contrast mode” for improved accessibility. This only affects their view of the slides.

image

“Take Control” – the “next slide please” killer

Often in meetings with multiple presenters, before PowerPoint Live, one person presents the deck for the whole meetings, probably via screen sharing, and as the current talker asks that person to move the slides forward; “Next slide please”. Saving the pain of one person screens sharing, then another, then another.

With PowerPoint Live, In the meeting, everyone other than the current person presenting the slides will see the slide the presenter is presenting, but they also have a “Take Control” button.

image

The person that presses that button then gets the presenter view and control, and the original presenter gets prompted that someone has taken over. They can see who took over as the current presenter is shown in the bottom left.

This allows seamless transfer of presenters with no interruption for the “viewers” of the presentation for a much slicker meeting.

image

See the banner prompt notifying the previous presenter that someone has taken over presenting and in the bottom left I can see it’s Tom Morgan now presenting

Note, PowerPoint Live won’t work well for meetings where presenters need to “screen share” outside of a single PowerPoint deck. If someone does drop the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, it prompts them with the option to resume at the same point in the deck.

image

About the author

' src=

A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Founder and Principal at Empowering.Cloud as well as a Solutions Director at Pure IP.

Tom stays up to date with industry developments and shares news and his opinions on his Tomtalks.blog, UC Today Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

Leave a Reply Cancel reply

This site uses Akismet to reduce spam. Learn how your comment data is processed .

So they have finally caught up to WebEx and Adobe Connect

Not bad. Would definitely need to be able to share other things like videos outside of PowerPoint. Also, other online meeting tools have this feature but if the original presenter tries to use their own screen, it overrides what the remote user is doing. Does this happen in Teams Live as well?

The original presenter can press take control, like the others.

[…] No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode. One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. The killer feature is that anyone can “Take control” of presenting the deck seamlessly. […]

Can you stop selected participants from taking control as well as moving forwards?

Yes, in the meeting settings

can you please give us more details how to do so?

thank you in advance!

Do you know of any way to make the Powerpoint slides bigger for the participants? The full screen command does not really go full screen anymore and all the zoom shortcuts zoom in on the controls, not the presentation – help!? I can’t find this anywhere – the old key commands that used to work now do not in Powerpoint Live. We are on laptops btw – not bigger monitors – hence the problem.

Man with dog

Dec 14, 2022

Magnify slides in PowerPoint and PowerPoint Live in Teams

Victoria Tran

Alana Brito

Share on Facebook

  • Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hello, Insiders! We are Alana Brito and Victoria Tran, Product Managers on the PowerPoint team. We are excited to share with you that you can now zoom into your slides when you are presenting them in PowerPoint for Windows, PowerPoint for Mac and PowerPoint Live in Teams. Meeting attendees can also privately magnify slides in PowerPoint Live in Teams.

Magnify slides

We are bringing Magnify Slide to Slide Show view and Presenter view by improving the previous zooming experience in presentation views in PowerPoint for Windows, and making our new Magnify Slide feature available in PowerPoint for Mac and PowerPoint Live.

You can now zoom up to 400% into your slides when presenting using your mouse, trackpad, keyboard, touch, or the Magnify Slide option. Also note that animations and videos will continue to run while your slides are zoomed in.

How it works (Windows, Mac)

To zoom in or out on your slide, do one of the following:

  • Note that the Magnify icon behavior in Windows has changed and the bright rectangle to select the zoom area has been removed. The slide is centraly zoomed by 200% when the magnify icon is clicked. 
  • Pinch or stretch on the trackpad.
  • Note that the zoom out behavior in Windows has changed and zooming out does not open the see all slides view. To see all slides use the shortcut ‘G’.
  • Press the + or – keys.

When zoomed in, you can pan the image with your mouse or touchpad by either tapping or clicking, and holding the slide, and then moving the image.

Magnify Slide tool in PowerPoint for Mac

Magnify Slide tool in PowerPoint for Mac

Magnify Slide tool in PowerPoint for Windows

Magnify Slide tool in PowerPoint for Windows

How it works (PowerPoint Live in Teams)

Magnify Slide tool in PowerPoint Live

  • Hover over the slideshow, pinch or stretch on trackpad.
  • Pinch or use the stretch touch gesture (on a touch enabled device).
  • Hover over the slideshow, and then hold the Ctrl key and scroll with mouse wheel.
  • Click the + or – buttons in the More Actions menu.

To pan around your slide, do one of the following:

  • Press the arrow keys.
  • Click and drag using a mouse.
  • Click and drag on a trackpad.
  • Use one finger to touch and drag (on a touch enabled device).

To reset your zoom level to default, 100%, press the Esc key.

When a presenter magnifies a slide in PowerPoint Live, all meeting attendees can view and follow along their magnified slide.

Meeting Attendees

When meeting attendees magnify a slide in PowerPoint Live, only they can view the magnified slide.

Scenarios to try

  • As a presenter: Use the Magnify Slide feature to zoom in on small elements on your slide while presenting to help your audience focus on specific areas. (Example: slides with diagrams or charts)
  • As a meeting attendee: Use the Magnify Slide feature to privately zoom into slides with small elements to view content without impacting others in the meeting.
  • As a teacher: Use the Magnify Slide feature in PowerPoint Live in Teams to play “I Spy” activities with students. Create a slideshow with a collage of small images and have students use the Magnify Slide feature to spot objects hidden in plain sight.

Known Limitation

  • Some controls in PowerPoint for Windows and PowerPoint for Mac will not work while zoomed in.

Availability

The feature is available to Beta Channel users running:

  • Windows: Version 2212 (Build 15928.20000) or later
  • Mac: Version 16.69 (Build 22120500) or later

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

Customer feedback

We want to hear from you! Please click  Help  >  Feedback  to give us input about this feature. 

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.

Sorry, JavaScript must be enabled to use this app.

VEGA SLIDE

How to Use Teams Presenter Mode for PowerPoint Presentations

teams presenter mode powerpoint live

Microsoft Teams offers a powerful integration with PowerPoint to enable engaging presentations directly within Teams meetings. As a presenter, you can utilize Presenter Mode to control your slides and view speaker notes while still seeing participants and meeting chat. For the audience, there are options to translate slides, view closed captions, and adjust accessibility settings.

Benefits of Using Teams Presenter Mode

Here are some of the key benefits of using Teams Presenter Mode for PowerPoint presentations:

  • Unified view for presenter – View slides, notes, participants, and chat all in one place
  • Engaging modes – Choose Standout, Side-by-side, or Reporter modes
  • Audience accessibility – Audience members can translate, get closed captions, and adjust accessibility settings
  • Annotation tools – Annotate and highlight slides as you present
  • Q&A and feedback – See raised hands, reactions, and interactive chat from the audience

How to Start a Presentation in Teams

Starting a PowerPoint presentation in Teams is easy:

If PowerPoint is Already Open

  • In PowerPoint, select Present > Present in Teams
  • The PowerPoint slides will open directly within the Teams meeting

If PowerPoint is Not Already Open

  • In the Teams meeting, click Share > PowerPoint Live
  • Select the PowerPoint file you want to present from OneDrive or your computer
  • The file will open in Teams Presenter Mode

Once the presentation is started, you will see Presenter Mode controls at the top of the Teams window when viewing the active slide.

Using Teams Presentation Tools

As a presenter in Teams, you have access to useful annotation and control tools:

  • Laser pointer – Point out items on a slide
  • Ink tools – Draw and annotate on slides as you present
  • Slides pane – View thumbnails of all slides and select to jump around
  • Notes pane – View speaker notes for each slide
  • Meeting controls – Mute, start/stop video, etc.
  • Reactions and chat – See audience reactions and questions

Use these tools to deliver an interactive, engaging presentation within the Teams meeting!

Configuring Presenter Modes in Teams

Teams offers 3 Presenter Mode layouts to choose from:

Standout Mode

In Standout Mode, your video feed shows as a separate window over the slides, enabling your face and body language to stand out.

Side-by-Side Mode

Side-by-Side Mode shows the slides next to the video feed of the active speaker. The audience can see both the slides and presenter’s video.

Reporter Mode

Reporter Mode overlays the presenter’s video feed as a picture-in-picture over the slide content.

Experiment with these modes to find which works best! The mode can be changed at any time by selecting the Presenter Mode button.

Presentation Tips for Teams

Use these tips to deliver great presentations with Teams:

  • Practice your presentation – Become fully comfortable with your content before presenting live.
  • Minimize distractions – Present from a quiet location without interruptions. Use a headset for best audio.
  • Engage the audience – Pause for questions, monitor reactions/chat, and gauge interest levels.
  • Check lighting and framing – Ensure you are well-lit on camera and centered in the frame.
  • Use Presenter View – Take advantage of the tools in Teams Presenter View while presenting.

Additional Resources

For more help with presenting in Microsoft Teams, refer to these resources:

  • Microsoft Support: Present from PowerPoint Live
  • Microsoft Teams Blog: Introducing PowerPoint Live
  • YouTube: How to use Presenter View in Teams

With these best practices, your next presentation in Microsoft Teams will be smooth, professional, and engaging for both you as the presenter and your audience!

About The Author

Vegaslide staff, related posts.

teams presenter mode powerpoint live

How to Enable Presenter View in PowerPoint 2013

teams presenter mode powerpoint live

How to Make a PowerPoint Presentation to Present in Class

teams presenter mode powerpoint live

Method to Edit PowerPoint Online

teams presenter mode powerpoint live

How to Remove All Animation Effects from PowerPoint

teams presenter mode powerpoint live

teams presenter mode powerpoint live

Use Microsoft Presenter+ in Microsoft Teams

Microsoft Presenter+ is a Certified for Microsoft Teams remote you can use for meetings and calls in Teams for work or school. Use it to deliver engaging presentations in Teams meetings that are online, in-person, or hybrid. And when you’re not presenting, use Microsoft Presenter+ to participate in Teams meetings with the touch of a button—whether you’re sitting at your computer or stepping away from it.

Note:  Not all features of Microsoft Presenter+ are available in Microsoft Teams for home or small business.

The first step is to pair Microsoft Presenter+ over Bluetooth on your Windows 10/11 PC or Mac. To learn how, see Set up and use Microsoft Presenter+ .

Find your way around your Microsoft Presenter+ 

Use this diagram to find the buttons you can use on Microsoft Presenter+ during Microsoft Teams meetings. 

Shows callouts to identify features for Microsoft Presenter+.

Back button for presentations using PowerPoint Live*

Next button for presentations using PowerPoint Live*

Laser pointer

Microsoft Teams

Note:  * Software sold separately.

Present in Microsoft Teams using PowerPoint Live 

To use Microsoft Presenter+ when you’re presenting a PowerPoint presentation in a Microsoft Teams meeting, use PowerPoint Live in Teams. Here’s how to open your PowerPoint presentation and get started. 

Join the Microsoft Teams meeting.

Select Share , then select your PowerPoint presentation under PowerPoint Live .

Use Microsoft Presenter+ in a Teams meeting or call 

After you open Microsoft Teams on your Windows 10/11 PC, here’s how to use the buttons on your Microsoft Presenter+ during Microsoft Teams meetings—when you’re presenting or participating in a Teams meeting. 

Get the Microsoft Accessory Center app

The Microsoft Accessory Center app lets you customize the buttons, laser pointer, settings, and more on your Microsoft Presenter+ to help you get the most from it. To learn more, see Set up and use Microsoft Presenter+ . 

Download the Microsoft Accessory Center app  from Microsoft Store and install it on your Windows 10/11 PC. 

Get it from Microsoft

Note:  Microsoft Accessory Center isn't available for macOS. 

Related topic

Call a phone number from Microsoft Teams

Facebook

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

teams presenter mode powerpoint live

Microsoft 365 subscription benefits

teams presenter mode powerpoint live

Microsoft 365 training

teams presenter mode powerpoint live

Microsoft security

teams presenter mode powerpoint live

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

teams presenter mode powerpoint live

Ask the Microsoft Community

teams presenter mode powerpoint live

Microsoft Tech Community

teams presenter mode powerpoint live

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

  • Windows vNext
  • Write for us
  • Send news tip

Teams Webinars now generally available, Presenter mode comes to PowerPoint Live

Abhay V Neowin @abhay_venkat4 · May 11, 2021 13:16 EDT with 2 comments

Microsoft Teams logo on a black background

Microsoft today announced that it is making generally available two new capabilities for Teams – Webinars and PowerPoint Live. The webinar capability was first announced as coming to Pro plan users via a Message Center notification back in February. However, the ‘Pro’ plan mention was later clarified as being incorrect, with the company saying that it will launch the feature as part of the current subscription for enterprises. PowerPoint Live began rolling out in March and is now generally available.

While Teams has mostly been a tool suited for internal meetings and communication, the company aims to make it more useful for external presentations and webinars. Webinars can be interactive with up to 1,000 attendees and include management features for organizers such as registration pages, the ability to control attendee feeds, “rich presentation options”, and post-event reporting. Post-event reporting can help organizers gauge participation and gather feedback if required. Starting this month, Dynamics 365 Marketing customers will also be able to export attendee data directly from Teams for automatic campaign creation and customer journey mapping, thanks to the integration between Teams and Dynamics 365.

The company adds that users will be able to expand webinars in view-only form to 20,000 users till the end of the year, keeping in mind increased remote work during the pandemic. However, starting next year, the feature will be limited to 10,000 view-only attendees.

The other nifty feature making it to Teams users is Presenter mode for PowerPoint Live presentations. PowerPoint Live presentations let attendees interact with presentations without affecting the presenter’s view – meaning that users can navigate between slides if they wish to during a live presentation without disturbing the actual presentation. They can also use screen readers or high contrast mode, helping them consume the presentation at their desired pace.

Presenters also have the option of viewing multiple slides, attendees’ video feeds, and notes without impacting the presentation. The Redmond firm first debuted this feature in PowerPoint for the web. The firm says that it will also add translation capabilities, letting users translate slides to a language of their choice during a live presentation.

Presenter modes further improve live presentations by allowing presenters to change how slides are displayed on the screen. Users can have their video feed superimposed on the presentation in Standout mode, have the content shown as a “visual aide” above their shoulders in Reporter mode, or place the video and presentations next to each other in Side-by-side mode. Standout mode will roll out later this month, while the rest of the modes will be made available “shortly after”.

Microsoft will be rolling out the full webinar capabilities to Microsoft 365 E3/E5, Microsoft 365 A3/A5, and Microsoft 365 Government G3/G5 customers without any additional costs. Microsoft 365 Business Standard and Microsoft 365 Business Premium plans subscribers will be limited to using the features for 300 users. The company adds that “all” Teams users can “try out” the webinar features as part of a “promotional period” till the end of 2021.

  • Microsoft teams
  • Powerpoint live
  • Presenter mode
  • Webinars in teams

HTC Vive Pro 2 image from the front

HTC announces the 5K Vive Pro 2 and Vive Focus 3 VR headsets

Multiple Windows 10 logos inside grey squares

Three Windows 10 versions reach the end of support today, albeit with some caveats

Subscribe to our newsletter, community activity.

  • Terrible Samsung customer service after a failed repair of my Odyssey G9 Neo in Hardware Hangout
  • Russian dictator Putin gifts North Korean dictator Kim Jong UN a "luxury Russian-made car" in Real World News
  • NASA Commercial LEO Destinations (CLD) in Science News & Discussion
  • How much of a dent would this put into a Tesla's range? in The Neobahn

Software Stories

teams presenter mode powerpoint live

WinSCP 6.3.1

Chrome 100 logo

Google Chrome 122.0.6261.58 (offline installer)

teams presenter mode powerpoint live

ExplorerPatcher 22621.3007.63.3

teams presenter mode powerpoint live

MEmu Android Emulator 9.1.0 (offline installer)

Trending stories.

star wars battlefront

Star Wars: Battlefront Classic Collection is coming to PC, Xbox, PlayStation, and Switch

Windows 11 23H2 promo

Microsoft to force-update your Windows 11 22H2/21H2 PC to 23H2 as it keeps training its ML

Copilot logo

Microsoft adds new Copilot functions and features for Windows 11 Canary Channel users

Windows 11 2024 Update

Microsoft adds Windows 11 version 24H2 to Flight Hub, calls it "2024 Update"

Join the conversation.

Login or Sign Up to read and post a comment.

2 Comments - Add comment

Report comment.

Please enter your reason for reporting this comment.

samsung logo with glass smashed overlay

Let's talk about Samsung's crappy "customer service"

samsung smash logo

Every Windows 10 and 11 feature Microsoft deprecated in 2023

Windows 11 22635.3209 adds Android image transfer and more

windows 11 insider preview

Windows 11 build 26058 adds widget improvements and more

windows 11 insider preview promo

Rocket Lab to launch junk removal satellite for Astroscale

Processor requirements changes, fresh builds, and a lot more

microsoft weekly

GEEKOM A7 AMD Ryzen 9 with untapped NPU power in an aluminum shell

geekom a7 screenshots

Here is everything new in Windows 11 23H2, the current big feature update

windows 11 23h2

How to install Windows 11 version 23H2 on unsupported hardware

windows 11 23h2 guide

Closer Look at the new Windows 11 Setup Experience

windows 11 setup

ThunderX3 says its CORE Black Edition has "Got Your Back", let's find out

teams presenter mode powerpoint live

Top Contributors in Microsoft Teams: EmilyS_726   ✅

February 14, 2024

Top Contributors in Microsoft Teams:

EmilyS_726   ✅

  • Search the community and support articles
  • Microsoft Teams
  • Teams for education
  • Search Community member

Ask a new question

Disabling PowerPoint presenter view in Teams

Report abuse, replies (8) .

  • Independent Advisor

1 person found this reply helpful

Was this reply helpful? Yes No

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

Thanks for your feedback.

8 people found this reply helpful

Emily Kirby

  • Microsoft Employee

Thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update is now available.

At the same time, we are also working on hiding the presenter view by default on devices with small screen. It will be available soon.

Again, thank you for giving the feedback and helping us make the product better!

27 people found this reply helpful

Thank you very much for that suggestion, it is most helpful.

Moving forward, it would be great if we could just have an option to remove the notes section as I never use that and it is just taking up space, but the new thumbnail strip at the bottom is really useful - Basically some options to setup the screen to suit an individual user's preference would be great!

2 people found this reply helpful

If you save your PowerPoint presentation in Macro-enabled format, it will displayed in Teams with no presenter mode. I think this could be a solution for your problem.

teams presenter mode powerpoint live

I use Microsoft Teams to individually administer exams for my students using PowerPoint. The Take Control feature allows them to move through the slides on their own without me needing to do it for them and I also get to see where exactly in the slides they are so I can monitor their progress. However, when they hit Take Control, they can't disable presenter view, and it makes the slides too small for them to read. Is there a way for them to disable presenter view? They tell me Control/Shift/X doesn't work for them. This wasn't an issue until a recent update, and now it has made virtually administering exams much more difficult.

Question Info

  • Meetings and calls
  • Norsk Bokmål
  • Ελληνικά
  • Русский
  • עברית
  • العربية
  • ไทย
  • 한국어
  • 中文(简体)
  • 中文(繁體)
  • 日本語

IMAGES

  1. The New PowerPoint Presenter View for Microsoft Teams

    teams presenter mode powerpoint live

  2. Using Teams Presenter Mode for Better Meetings

    teams presenter mode powerpoint live

  3. How do I use Presenter view in Teams?

    teams presenter mode powerpoint live

  4. how to presenter view powerpoint in teams

    teams presenter mode powerpoint live

  5. How to Use Presenter Mode in Microsoft Teams

    teams presenter mode powerpoint live

  6. How To Use the Presenter View on Microsoft Teams Correctly

    teams presenter mode powerpoint live

VIDEO

  1. How to use the speakerview in #microsoftteams

  2. How to use Presenter view in Teams

  3. How to Use PowerPoint in Dark Mode! Quick & easy tutorial

  4. How to use Presenter View while presenting in Microsoft Teams, Zoom, Google Meet etc

  5. Can I Use PowerPoint Presenter View in MS Teams?

  6. Share PowerPoint in Microsoft teams

COMMENTS

  1. Present from PowerPoint Live in Microsoft Teams

    If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides You have several tools to use while you present your slides. Use the navigation arrows to go forward and backward. Use the thumbnail strip to jump ahead or backwards.

  2. Share slides in Microsoft Teams meetings with PowerPoint Live

    If you're in PowerPoint for the web, select Present > Present in Teams. Your slides will appear in the Teams meeting, with your Notes next to them. Navigate through the slides You have several tools to use while you present your slides. Use the navigation arrows to go forward and backward. Use the thumbnail strip to jump ahead or backwards.

  3. Introducing PowerPoint Live in Microsoft Teams

    The new Presenter mode helps you feel like you're in the room together - Presenter mode is the latest innovation in Microsoft Teams that empowers you to customize how your video feed and content appear to the audience.

  4. Engage your audience with presenter modes in Microsoft Teams

    More things to know Interactive presenter modes are only available for the desktop version of Teams. Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.

  5. Microsoft Teams will soon let you pretend to be a news reporter during

    Alongside the new presenter modes, Microsoft is also launching PowerPoint Live in Microsoft Teams today. It's designed to make presenting with PowerPoint slides a lot easier for both the ...

  6. How to present PowerPoint in Microsoft Teams: See notes ...

    This video shows you how to present your PowerPoint deck in Teams without losing visibility of your meeting - using PowerPoint Live you can present your deck...

  7. PDF Presenter Microsoft Teams Live guide Presenting with a Live PowerPoint

    Presenting with a Live PowerPoint First of all, close everything on your computer apart from Teams and your PowerPoint presentation. This reduces the number of screens you will need to select from when sharing your screen. You will have been invited to a live session by an organiser. This will appear in your Outlook and Teams calendars.

  8. How to Use PowerPoint Live in Microsoft Teams

    This video will show you how to use PowerPoint Live in Microsoft Teams, showcasing the difference between presenter and attendee, as well as spotlighting whi...

  9. How to Enable PowerPoint Presenter View in Teams

    When presenting using the new Presenter View feature, you will see a Teams-style version of PowerPoint's traditional Presenter View. This shows the current slide that attendees see on the left ...

  10. How to Present PowerPoint Slides in Microsoft Teams

    Open your PowerPoint presentation and launch in slideshow mode—go to the Slide Show tab and select From Beginning or From Current Slide. Minimize the small window in the bottom right corner (or reposition it as needed). Present your PowerPoint slideshow. When you finish your presentation, open Microsoft Teams and click Stop sharing.

  11. Microsoft boosts Teams with new presenter tools and PowerPoint integration

    Tue, Mar 2, 2021 · 4 min read. Microsoft's Teams app for work is about to get superpowered. At its Ignite conference today, the company announced a slew of updates for its video chat tool to make ...

  12. Present Live: Engage your audience with Live Presentations

    First, check your audience setting. Click the drop arrow next to Present Live to select who should be able to connect to this presentation. Only people in your organization - This is the default option for presenters signed in with their work or school account.

  13. A live powerpoint presentation in presenter mode

    Br Yonge_Se. ATTACHMENT - PICTURE 1 (The presenter in stand out mode) Picture 2 : The meeting participant / guest who works in the same company as the presenter and the stand out mode function works as picture is showing. Attachment 3: The meeting participant who is a guest for the webinar from an another company doesn't get the presenter ...

  14. No more "next slide please" with Microsoft Teams PowerPoint Live

    June 10, 2021 4 Min read 8 comments One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can "Take control" of presenting the deck seamlessly. In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with "next slide please".

  15. Magnify slides in PowerPoint and PowerPoint Live in Teams

    When a presenter magnifies a slide in PowerPoint Live, all meeting attendees can view and follow along their magnified slide.

  16. 7 Options for Sharing PowerPoint Slides in Teams

    Option 1: Share your entire screen/desktop This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Teams, you choose the sharing option called Desktop.

  17. How to Use Teams Presenter Mode for PowerPoint Presentations

    Teams offers 3 Presenter Mode layouts to choose from: Standout Mode In Standout Mode, your video feed shows as a separate window over the slides, enabling your face and body language to stand out. Side-by-Side Mode Side-by-Side Mode shows the slides next to the video feed of the active speaker.

  18. Use Microsoft Presenter+ in Microsoft Teams

    To use Microsoft Presenter+ when you're presenting a PowerPoint presentation in a Microsoft Teams meeting, use PowerPoint Live in Teams. Here's how to open your PowerPoint presentation and get started. Join the Microsoft Teams meeting. Select Share, then select your PowerPoint presentation under PowerPoint Live.

  19. Presenter Mode in PowerPoint Live / What's New in Microsoft Teams Pubic

    New feature in Teams Public Preview, being able to enter Standout mode in front of your slides when using PowerPoint Live.

  20. Teams Webinars now generally available, Presenter mode comes to

    The other nifty feature making it to Teams users is Presenter mode for PowerPoint Live presentations. PowerPoint Live presentations let attendees interact with presentations without...

  21. powerpoint live

    2. Make sure everyone, especially the presenter, is using the latest version of Microsoft Teams. Outdated versions may have bugs that affect PowerPoint Live. 3. If the desktop app is problematic, try using the Microsoft Teams web version. Some users find it more reliable for PowerPoint Live presentations. 4. Clear Teams Cache: - Exit Microsoft ...

  22. Disabling PowerPoint presenter view in Teams

    In a recent Teams update, Microsoft made presenter view the default mode when sharing a powerpoint presentation on Teams. I do not want to use presenter view. Is there a way to turn this off and have the PowerPoint slides present without thumbnails and notes? This thread is locked.