teams presenter mode powerpoint live

Microsoft Teams will soon let you pretend to be a news reporter during meetings

Teams is also getting deeper powerpoint integration.

By Tom Warren , a senior editor covering Microsoft, PC gaming, console, and tech. He founded WinRumors, a site dedicated to Microsoft news, before joining The Verge in 2012.

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Microsoft Teams is trying to make video calls a little less boring during the pandemic era of remote working with new presenter modes. These allow you to customize how you appear when you’re presenting in Teams. Three new modes will be available soon, including a “Reporter” option that lets you place content above your shoulder as a visual aid, much like a news anchor during a TV segment.

Standout mode lets you float above content as a silhouette on top of a slide deck. And the third option, Side-by-side, displays your webcam feed alongside content you’re presenting. Standout will roll out this month, with Reporter and Side-by-side modes available soon.

All three modes are part of a bigger push from Microsoft to respond to feedback around making meetings more engaging during remote work. “The way I look at it now, is we need to make presentations more like TV shows,” says Nicole Herskowitz, general manager of Microsoft Teams, in an interview with The Verge . “We really have to find ways to make those digital experiences more powerful.”

These new modes take advantage of the technology that Microsoft uses in its Together Mode to remove all the background behind you on a webcam. Together Mode was one of the first big changes to Teams designed for pandemic meetings, placing meeting participants side by side in a virtual environment.

Alongside the new presenter modes, Microsoft is also launching PowerPoint Live in Microsoft Teams today. It’s designed to make presenting with PowerPoint slides a lot easier for both the presenter and meeting participants. Presenters will now be able to see notes, slides, and a meeting chat all in a single view, and attendees can navigate the slides themselves. That’s great if you missed a particular slide and want to skip back, and it’s a huge boost to accessibility for those with learning disabilities who want to read and learn at their own pace.

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• Customer stories
• Microsoft 365

Introducing Webinars in Microsoft Teams: Easy, professional webinars to engage customers

• Nicole Herskowitz, Vice President, Microsoft Teams
• Microsoft Teams
• Dynamics 365
• Speaker Coach

Over the last year, we have found new ways to create engaging virtual experiences at work. We’ve transformed spaces in our homes to offices, developed new skillsets for remote collaboration, and in some cases, adopted new technology to get work done. I often hear from our customers about the burden of using different tools to accomplish similar tasks at work. This is one of the reasons I’m excited to announce new innovations in Microsoft Teams that give you more ways to use the tool you rely on every day for internal collaboration and meetings, now for webinars and external events.

Beginning this week, Webinars and PowerPoint Live are beginning to rollout in Microsoft Teams. Additionally, Presenter mode will begin to roll out later in May. With these capabilities, you have new ways to deliver polished, professional presentations in meetings of all sizes, from small internal meetings to large customer-facing webinars and events—all from a single application.

What’s even better? You don’t need to purchase a new license or product. These new capabilities are included in many of the Office and Microsoft 365 plans your organization uses today 1 . There are no hidden costs or charges for overage fees with plans that include these capabilities—period.

Full-featured webinars for rich customer engagements

Now you can organize and hold  interactive meetings and webinars for up to 1,000 attendees with Teams. Use end-to-end webinar support that’s as simple as setting up a Teams meeting—including custom registration pages and attendee emails, rich presentation options, host controls, such as the ability to disable attendee chat and video, and post-event reporting to understand participation and to follow up with attendees.

Everyone can present like a pro

With PowerPoint Live and Presenter mode in Microsoft Teams , anyone can deliver more impactful and engaging presentations to show up in a more polished and professional way with your audience.

By bringing together Microsoft’s rich history with presenter experiences in PowerPoint and the collaboration power of Teams, presenters can feel more confident and capable during online presentations. You can view upcoming slides, notes, meeting chat, and the audience in a single view while presenting.

Meanwhile, attendees can personalize their experience by privately navigating the content at their own pace or using high contrast mode and screen readers to make content accessible. Coming soon, slide translation capabilities allow attendees to select their native language and automatically have slides translated for them—without changing the view for other attendees.

Presenter mode empowers presenters to customize how their video feed and content appear to the audience. The first of three options, Standout mode, shows the speaker’s video feed as a silhouette in front of the shared content; Reporter mode shows content as a visual aid above the speaker’s shoulder, similar to a news broadcast; and Side-by-side mode shows presenter’s video feed alongside their content as they present. Standout mode will be available later in May, and Reporter and Side-by-side will roll out shortly after.

Continue to engage with attendees after your webinar

A webinar is just one touchpoint in your customer engagement efforts. After the event ends, easily access reporting to bring attendee information into your customer relationship management (CRM) applications for lead management and follow-up.

And, beginning this month, Microsoft Dynamics 365 Marketing customers can export attendee data directly from Teams to automatically create campaigns and customer journeys for ongoing nurture streams. The Microsoft Teams and Microsoft Dynamics 365 Marketing integration gives webinar hosts more ways to drive engagement, increase conversion, and build loyalty with your attendees.

Not sure how to deliver your next webinar or event? We can help

Customers like Junior Achievement , Coldwell Banker , and the Consumer Technology Association are using Teams for virtual events—from community building townhalls, to state-of-the-market webinars, to the world’s largest tradeshow.

We know that technology is just one piece of the solution. Microsoft services like the Live Events Assistance Program help customers set up, manage, and deliver events spanning from townhalls to webinars and everything in between. Microsoft Consulting Services for Virtual Events provide strategy and delivery support for organizations that want to move their large conferences and custom events online. And Microsoft trusted partners provide solutions to envision, develop, integrate, and deliver your virtual event at any size.

Get started with Webinars in Microsoft Teams today

Since the new webinar capabilities are already included in many of the Office and Microsoft 365 plans your organization uses today 1 , there’s no reason to not start using them now.

Learn more about how to use these new capabilities in Microsoft Teams with this Webinars quick start guide and PowerPoint Live overview .

1 These new capabilities will be available in Microsoft 365 E3/E5, Microsoft 365 A3/A5, and Microsoft 365 Government G3/G5 plans. Microsoft 365 Business Standard and Microsoft 365 Business Premium plans will include all the features above for up to 300 attendees. And for the rest of 2021, we are offering a promotional period where all Teams users can try the features with their existing subscription. Please visit the Microsoft 365 roadmap and Microsoft Docs for additional feature details and availability.

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Dec 14, 2022

Magnify slides in PowerPoint and PowerPoint Live in Teams

Victoria Tran

Alana Brito

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Hello, Insiders! We are Alana Brito and Victoria Tran, Product Managers on the PowerPoint team. We are excited to share with you that you can now zoom into your slides when you are presenting them in PowerPoint for Windows, PowerPoint for Mac and PowerPoint Live in Teams. Meeting attendees can also privately magnify slides in PowerPoint Live in Teams.

Magnify slides

We are bringing Magnify Slide to Slide Show view and Presenter view by improving the previous zooming experience in presentation views in PowerPoint for Windows, and making our new Magnify Slide feature available in PowerPoint for Mac and PowerPoint Live.

You can now zoom up to 400% into your slides when presenting using your mouse, trackpad, keyboard, touch, or the Magnify Slide option. Also note that animations and videos will continue to run while your slides are zoomed in.

How it works (Windows, Mac)

To zoom in or out on your slide, do one of the following:

• Note that the Magnify icon behavior in Windows has changed and the bright rectangle to select the zoom area has been removed. The slide is centraly zoomed by 200% when the magnify icon is clicked. 
• Pinch or stretch on the trackpad.
• Note that the zoom out behavior in Windows has changed and zooming out does not open the see all slides view. To see all slides use the shortcut ‘G’.
• Press the + or – keys.

When zoomed in, you can pan the image with your mouse or touchpad by either tapping or clicking, and holding the slide, and then moving the image.

Magnify Slide tool in PowerPoint for Mac

Magnify Slide tool in PowerPoint for Windows

How it works (PowerPoint Live in Teams)

Magnify Slide tool in PowerPoint Live

• Hover over the slideshow, pinch or stretch on trackpad.
• Pinch or use the stretch touch gesture (on a touch enabled device).
• Hover over the slideshow, and then hold the Ctrl key and scroll with mouse wheel.
• Click the + or – buttons in the More Actions menu.

To pan around your slide, do one of the following:

• Press the arrow keys.
• Click and drag using a mouse.
• Click and drag on a trackpad.
• Use one finger to touch and drag (on a touch enabled device).

To reset your zoom level to default, 100%, press the Esc key.

When a presenter magnifies a slide in PowerPoint Live, all meeting attendees can view and follow along their magnified slide.

Meeting Attendees

When meeting attendees magnify a slide in PowerPoint Live, only they can view the magnified slide.

Scenarios to try

• As a presenter: Use the Magnify Slide feature to zoom in on small elements on your slide while presenting to help your audience focus on specific areas. (Example: slides with diagrams or charts)
• As a meeting attendee: Use the Magnify Slide feature to privately zoom into slides with small elements to view content without impacting others in the meeting.
• As a teacher: Use the Magnify Slide feature in PowerPoint Live in Teams to play “I Spy” activities with students. Create a slideshow with a collage of small images and have students use the Magnify Slide feature to spot objects hidden in plain sight.

Known Limitation

• Some controls in PowerPoint for Windows and PowerPoint for Mac will not work while zoomed in.

Availability

The feature is available to Beta Channel users running:

• Windows: Version 2212 (Build 15928.20000) or later
• Mac: Version 16.69 (Build 22120500) or later

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

Customer feedback

We want to hear from you! Please click  Help  >  Feedback  to give us input about this feature. 

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.

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• Start the presentation and see your notes in Presenter view Article
• Add speaker notes to your slides Article
• Rehearse and time the delivery of a presentation Article
• Record a slide show with narration and slide timings Article
• Print your PowerPoint slides, handouts, or notes Article
• Create a self-running presentation Article

Start the presentation and see your notes in Presenter view

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

If you're using PowerPoint 2013 or a newer version, just connect the monitors and PowerPoint automatically sets up Presenter View for you.

If Presenter view appears on the wrong screen, you can swap the display quickly .

Turn off Presenter view if you prefer not to use it.

Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning .

Use the controls in Presenter view

To move to the previous or next slide, select Previous or Next .

To view all the slides in your presentation, select See all slides .

Tip:  You’ll see thumbnails of all the slides in your presentation (as shown below), making it easy to jump to a specific slide in the show.

To view a detail in your slide up close, select Zoom into slide , and then point to the part you want to see.

For more details on zooming in, see Zoom in to part of a slide .

To point to or write on your slides as you present, select Pen and laser pointer tools .

Press the Esc key when you want to turn off the pen, laser pointer, or highlighter.

To hide or unhide the current slide in your presentation, select Black or unblack slide show .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Swap the Presenter view and Slide view monitors

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top of Presenter view, select Display Settings , and then select Swap Presenter View and Slide Show .

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to your presentation see  Add speaker notes to your slides.

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

To change the size of the panes in Presenter View, point your mouse at the vertical line that separates them, then click and drag.

Tip:  If you don't need to see the current slide in Presenter View at all, and would like your notes to be larger, drag that vertical separator line all the way to the left.

Turn off Presenter view

If you want Presenter view turned off while you are showing your presentation to others:

On the Slide Show tab of the ribbon, clear the check box named Use Presenter View .

Keep your slides updated

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, selecting Set Up Slide Show , and checking the box for Keep slides updated .  

If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show options button (which looks like three dots) and on the menu make sure Keep Slides Updated is checked.

Using a laser pointer on your smartphone when presenting in PowerPoint

To start using Presenter view, select Slide Show > Presenter View .

To move to the previous or next slide, select the Previous or Next arrow.

To turn off the pen, laser pointer, or highlighter, press the Esc key.

To make the screen black or to un-black the screen, Press b on the keyboard.

Extend your Mac desktop to the second monitor

On the Apple menu, select System Preferences .

Open the Displays app.

Click the Arrangement tab in the dialog box.

Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top left of Presenter view, select Swap Displays .

When your computer is connected to a projector and you start Presenter View, it appears on your computer's screen, while only the slides appear on the projector screen.

The notes appear in a pane on the right:

The text wraps automatically, and a vertical scroll bar appears if necessary.

You can edit the text in the Notes pane.

You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.

Turn off Presenter view before a presentation begins

On the PowerPoint menu, select Preferences .

In the PowerPoint Preferences dialog box, under Output and Sharing , click Slide Show .

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

Close the dialog box.

Turn off Presenter view during a presentation

At the top of the Presentation view window, click Use Slide Show .

This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 for Mac you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, and checking the box for Keep Slides Updated .  

Create a self-running presentation

Record your slide show

Keep slides updated

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• Tom Arbuthnot
• Microsoft Teams Podcast
• Tom’s Email Update

No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode

One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “Take control” of presenting the deck seamlessly.

In my opinion, it really breaks the flow of a presentation for the presenter to keep prompting someone with “next slide please”. It became a running joke with the UK Government updates that they were constantly prompting for “next slide please”

PowerPoint Live Presenter Mode won’t be suitable for every meeting type, as you may not want everyone in the meeting to have the power to “take control” but for internal “All Hands” type meetings, where multiple presenters have a couple of slides each to present, each presenter can just “take control” in turn and drive the slides.

Using PowerPoint Live Presenter Mode

Firstly someone uploads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easy to find the right deck to upload, but you can also browse OneDrive or the local computer.

The person uploading will be the initial “deck presenter”; they will initially have control to move the deck forward for everyone in the meeting

Presenter Options in PowerPoint Live Presenter Mode

The presenter gets a nice view of the overall deck and the current slide you are presenting. You will also see slide notes. This is so useful if you are presenting from a single screen. You can also see all the chat while presenting. This tight integration with PowerPoint is something that steps Microsoft Teams apart from other online meeting platforms.

You can also use the new “standout” mode (not sure about that name, I prefer “weatherman mode”) to appear over the slides which can help promote engagement. Note, standout mode person overlaid on the slides won’t come through on a recording, The recording will show normal bottom right video.

PowerPoint Live Attendee Features

Attendees can even personally move forwards and backwards in the deck, this is useful if they want to see what is coming up

the presenter can turn off this feature if they prefer

Attendees can also personally put the slides into “high contrast mode” for improved accessibility. This only affects their view of the slides.

“Take Control” – the “next slide please” killer

Often in meetings with multiple presenters, before PowerPoint Live, one person presents the deck for the whole meetings, probably via screen sharing, and as the current talker asks that person to move the slides forward; “Next slide please”. Saving the pain of one person screens sharing, then another, then another.

With PowerPoint Live, In the meeting, everyone other than the current person presenting the slides will see the slide the presenter is presenting, but they also have a “Take Control” button.

The person that presses that button then gets the presenter view and control, and the original presenter gets prompted that someone has taken over. They can see who took over as the current presenter is shown in the bottom left.

This allows seamless transfer of presenters with no interruption for the “viewers” of the presentation for a much slicker meeting.

See the banner prompt notifying the previous presenter that someone has taken over presenting and in the bottom left I can see it’s Tom Morgan now presenting

Note, PowerPoint Live won’t work well for meetings where presenters need to “screen share” outside of a single PowerPoint deck. If someone does drop the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, it prompts them with the option to resume at the same point in the deck.

About the author

A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Founder and Principal at Empowering.Cloud as well as a Solutions Director at Pure IP.

Tom stays up to date with industry developments and shares news and his opinions on his Tomtalks.blog, UC Today Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

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So they have finally caught up to WebEx and Adobe Connect

Not bad. Would definitely need to be able to share other things like videos outside of PowerPoint. Also, other online meeting tools have this feature but if the original presenter tries to use their own screen, it overrides what the remote user is doing. Does this happen in Teams Live as well?

The original presenter can press take control, like the others.

[…] No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode. One of the great meeting features of Microsoft Teams is PowerPoint Live Presenter mode. The killer feature is that anyone can “Take control” of presenting the deck seamlessly. […]

Can you stop selected participants from taking control as well as moving forwards?

Yes, in the meeting settings

can you please give us more details how to do so?

thank you in advance!

Do you know of any way to make the Powerpoint slides bigger for the participants? The full screen command does not really go full screen anymore and all the zoom shortcuts zoom in on the controls, not the presentation – help!? I can’t find this anywhere – the old key commands that used to work now do not in Powerpoint Live. We are on laptops btw – not bigger monitors – hence the problem.

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November 13, 2023

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Turning off presenter mode when using PowerPoint through Teams share tray

It appears an update has just hit my Teams - with PowerPoint slides launched through the share tray I now see my slides in presenter mode rather than the previous default. There does not appear to be an option to change this back.

I don't use notes in my slides so now I just have a blank space which reduces the space for the slide itself. I do  tend to read text on slides out loud - I am a teacher and some students need a reader during remote lessons. It is now harder to do this as my slide has shrunk.

Can anyone tell me how to either return to the previous default or find the option to choose? It isn't an alternative to use PowerPoint separately and then share the presentation because that removes the chat functions  and prevents students advancing through slides themselves - a feature I use to differentiate and facilitate group work.

Does anyone know how to undo or fix this 'update' which has just made remote teaching even harder?

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