sample letter verification of employment with salary

CAREER GUIDES

Hr career path.

• Interview Appointment Letter Templates
• Verification of Employment Letter Templates
• Employee Handbook Templates
• Letter of Recommendation for Employee Template
• Termination Letter Templates
• Incident Report Template
• New Hire Paperwork Templates
• Exit Interview Template Examples
• Human Resources Career Path
• HR Resume Examples
• HR Situational interview Questions
• HR Operations Interview Questions
• HR Operations Skills
• Human Resources Intern Overview
• HR Intern Resume
• How to Become an HR Intern
• HR Intern Job Description
• HR Intern Skills
• HR Intern Interview Questions
• HR Assistant Overview
• HR Assistant Cover Letter 
• How to Write an HR Assistant Resume
• HR Assistant Job Description
• HR Assistant Salary
• HR Assistant Interview Questions
• HR Specialist Overview
• How to Write an HR Specialist Resume
• HR Specialist Skills
• HR Specialist Interview Questions
• HR Specialist Salary
• HR Specialist vs. HR Generalist
• HR Specialist Cover Letter
• Human Resources Administrator Overview
• HR Administrator Salary
• HR Administrator Job Description
• HR Administrator Resume
• How to Become an Human Resources Administrator
• Human Resources Administrator Skills
• HR Coordinator Overview
• How to Become an HR Coordinator
• HR Coordinator Interview Questions
• HR Coordinator Skills
• HR Coordinator Job Description
• HR Coordinator Salary
• HR Coordinator Resume
• HR Generalist Overview
• HR Generalist Career Path
• How to Become an HR Generalist
• HR Generalist Salary
• HR Generalist Job Description
• HR Generalist Skills
• HR Generalist Interview Questions
• HR Generalist Resume
• HR Generalist Cover Letter
• HR Generalist vs. HR Administrator
• HR Generalist Behavioral Interview Questions
• HR Manager Overview
• HR Manager Career Path
• How to Become a HR Manager
• HR Manager Interview Questions
• HR Manager Resume
• HR Manager Cover Letter
• HR Manager Skills
• HR Manager Salary
• HR Manager Job Description
• HR Specialist vs. HR Manager
• HR Operations Manager Overview
• HR Operations Manager Salary
• HR Operations Job Description Examples
• HR Operations Specialist Overview
• HR Operations Specialist Salary
• Senior HR Manager Overview
• Senior HR Manager Salary
• Senior HR Manager Job Description
• Onboarding Specialist Overview
• HR Onboarding Specialist Job Description
• Onboarding Specialist Interview Questions
• Onboarding Specialist Salary
• HRIS Analyst Overview
• HR Analyst Career Path
• HRIS Analyst Career Path
• How to Become an HRIS Analyst
• HRIS Analyst Interview Questions
• HR Analyst Job Description
• HR Analyst Salary
• HR Business Overview
• HR Business Partner Career Path
• HR Business Partner Skills
• HR Business Partner Interview Questions
• How to Become an HR Business Partner
• HR Business Partner Salary
• HR Business Partner Job Description
• HR Business Partner Resume
• HR Business Partner Cover Letter
• Google HR Business Partner Interview Questions
• HR Business Partner Behavioral Interview Questions
• HR Business Partner Model
• Senior HR Business Partner Overview
• Senior HR Business Partner Salary
• Senior HR Business Partner Job Description
• Human Resources Director Overview
• How to Become an HR Director
• HR Director Skills
• HR Director Interview Questions
• HR Director Salary
• HR Director vs HR Manager
• HR Director Cover Letter 
• HR Director Resume
• Director of People Overview
• How to Become a Director of People
• Director of People Skills
• HR Executive Overview
• HR Executive Skills
• How to Become an HR Executive
• HR Executive Interview Questions
• HR Executive Job Description
• HR Executive Resume
• HR Executive Cover Letter
• VP of HR Overview
• How to Become a VP of HR
• How to Write a VP of HR Resume
• VP of HR Skills
• VP of HR Job Description
• VP of HR Salary
• Change Champion Overview
• Change Manager Overview
• Operational Change Manager Overview
• How to Become a Change Manager
• Change Manager Salary
• Change Management Interview Questions
• Change Manager Skills
• Change Manager Job Description
• Change Manager vs. Project Manager
• HR Consultant Overview
• HR Transformation Consultant Overview
• HR Technology Consultant Overview
• HR Consultant Job Description
• Performance Management Overview
• Employee Performance Metrics
• Performance Improvement Plan
• Onboarding Overview
• Employee Onboarding Checklist
• Talent Management Overview
• 9 Box Talent Review Grid
• Best Behaviorally Anchored Rating Scale
• Skill Matrix
• Job Evaluation Methods
• Full Life Cycle Recruiting
• HRIS Systems
• Performance Management Software
• Employee Onboarding Software
• HCM Software
• HR Analytics Software
• Change Management Software
• Change Management Tools
• HR Analytics Overview
• People Analytics Overview
• HR Metrics Dashboard Examples
• Predictive Analytics in HR
• Employee Turnover Rate
• Employee Engagement Overview
• Employee Appreciation Ideas
• Employee Incentive Programs
• Team Building Activities
• Turnover Rate
• Employee Misconduct
• What is Employee Feedback?
• Positive Employee Feedback
• Employee Exit Interview Questions
• HR Training Overview
• Diversity, Inclusion, and Belonging Overview
• Inclusion vs Diversity
• Diversity and Inclusion Training Programs
• Diversity and Inclusion Mission Statement
• Diversity and Inclusion Discussion Topics
• Diversity and Inclusion Survey Questions
• Diversity and Inclusion Initiatives
• Discrimination Training Programs
• Best Sensitivity Training Programs
• Sexual Harassment Prevention Training Programs
• HR Certifications
• Human Resources Management Certification
• Diversity and Inclusion Certification
• HR Generalist Certification
• HR Business Partner Certification
• Diversity and Inclusion Certification Harvard
• Cornell University Diversity Certification
• SHRM Certification CP and SCP
• Strategic Human Resource Management Overview
• Organizational Design
• Leadership Development Plan
• Leadership Competencies
• HR Scorecard
• HR Operations
• HR Policies
• HR Audit Overview
• HR Audit Checklist
• Payroll Tax Holiday
• Flexible Benefits Overview
• Employee Assistance Programs
• Time Off Request Form
• Bereavement Leave
• Sabbatical Leave
• How to Calculate Fringe Benefits
• Fringe Benefits Examples
• Flexible Benefits Examples
• Disadvantages of Flexible Benefits
• How to Implement Flexible Benefits
• Benefits Specialist Overview
• Benefits Coordinator Overview

Home › Templates › 7 Verification of Employment Letter Templates

7 Verification of Employment Letter Templates

TABLE OF CONTENTS

Are you interested in finding out what verification of employment letters looks like? Then you are in the right place.

Verification letters are simple documents required by multiple places to ensure that you are working at a company.

What is an Employment Verification Letter?

A current or past employer writes an employment verification letter to confirm that a former employee or current employee worked at the organization. 

The request may come from a prospective employer, an employee, government agencies, prospective landlords, mortgage lenders, or agencies.

The request includes verification of dates of salary, employment, and whether the employee is expected to continue employment or is eligible to be rehired. If the employee is fired or terminated, the requestor may ask for the reason for termination.

What is in an Employment Verification Form?

Ensure the employment verification letter provides the correct information and adheres to an appropriate format.

An employment verification letter will have the company’s official letterhead or stationery, including the company logo. 

It will include the following information:

• Employer current address
• Address and name of the company requesting verification
• Employee name
• Employment dates
• Employee job title
• Employee job description
• Employee current salary
• Reason for termination

Follow Business Letter Format

Use a common business letter format when writing the letter. Firstly, include your contact information at the top, then the date, and eventually, the recipient’s contact information. Include a salutation at the beginning and end the letter with a sign.

Keep it Concise

Employment verification letters must not be too lengthy. Don’t add any information beyond what the employee asks. For example, do not provide a thorough evaluation of the employee’s work.

Include All Requested Information 

Most employment verification letters include:

• The person’s name.
• Their department in the company (occasionally their job title).
• The number of times they have changed jobs.

Check with your employee if there is any additional information that needs to be added. For example, some letters include the salary, how frequently they are paid (bi-weekly, monthly, etc.), and how many total hours a week they work. However, don’t add these extra details unless requested.

Provide your Contact Details

At the end of the letter, be open to answering any further questions. Provide contact information for the recipient, such as your phone number or email.

Proofread and Edit

This letter is very important to your employee or former employee—their housing, future employment, or insurance will depend on it. Therefore, take plenty of time to make this letter serious and professional. Read carefully for any errors before you send it.

Here are some employment verification forms to get you started.

Basic Employment Verification Letter Sample

Date: August 1, 20XX

This letter is to certify income and employment for [insert pronoun] has been employed at [company] and holds the title of He/She has been an employee with [company] since. The company is at [insert pronoun] current salary is $ paid yearly/monthly/weekly/bi-weekly /hourly.

The following supporting document(s) are proof of income: (Check all that apply)

•  Wage and tax statement (W-2)
•  Tax return (1040)
•  Social security proof of income letter
•  Workers compensation letter
• Bank statements

All of the information provided is correct to the best of my knowledge.

If you have any questions regarding the information provided, please don’t hesitate to contact me at [phone number] or (email).

Sample Employment Verification Letter Template for Past Employee

XX Main Street

Dallas, TX 75201

August 1, 20XX

444 First Ave.

Dallas, TX 75001

Dear Mr. Gonzalez, 

This letter is to confirm that ABC was employed as a Senior User Experience Researcher at XX Inc. from May 3, 20XX, to September 25, 20XX. 

If you have any queries or need any additional information, please feel free to contact us at 216-333-0101 or [email protected] .

Human Resources Manager

Employment Letter Template for Current Employee

Dallas, TX, 75201

XYZ Loan Company, LLC

222 Second Ave.

Chicago, 75022

To Whom It May Concern,  

Please accept this letter as verification of XYZ’s employment with XX Inc. 

Employee Name: ABC

Employment Dates: May 2, 20XX – Present

Current Job Title: Senior User Experience Researcher

Current Salary: $140,000

If you have any questions or need any additional information, please feel free to contact us at 216-333-0101 or [email protected] .

Richard Ramirez

Employment Verification Letter Template with Job Description

XX Company (On Company letterhead)

425 Main Street

Pleasant Hill, CA 94523

Date (Month/day/year)

Commission on Teacher Credentialing

1900 Capitol Avenue

Sacramento, CA 94244-2700

To Whom It May Concern,

This letter is to confirm the employment of XYZ, who worked for XX Company as an Automotive Mechanic from March 17, 1995, until November 23, 2000. John was a full-time employee.

As an Automotive Mechanic, his duties were as follows:

• General automotive repair
• Diagnose defective engines
• Replace defective parts
• Tune-up engines
• Replace brakes

Please get in touch with me at (000) 111-2222 if you have any questions.

ABC (Name of Supervisor)

The owner (Position/Title)

Employment Verification Letter Template for Visa Process

United States Embassy

Non-Immigrant Visa Unit

Re: Employment Verification for [Beneficiary]

Dear Sir/Madam,

This letter serves as an employment confirmation letter that [Beneficiary] remains currently employed with us on a full-time basis, under the terms of his/her approved visa petition. Accordingly, the duties and responsibilities of the job remain as described in our original letter accompanying the approved visa petition.

We look forward to the rapid re-admission of [Beneficiary] to the United States to resume employment with our company and respectfully request that you kindly extend all due courtesies.

Please feel free to contact us if your office requires any further information. You may also contact our immigration counsel, XX LLP, at (215) 935-4659.

[Company representative’s name] ,

Request Employment Verification Sample Letter from Employer

Company Name or Letterhead

City, State, Zip

Dear Ms. XX,

We are considering YY for a supervisory position with our company. While we have confirmed the standard information concerning his work history and employment status at your company with the Personnel Department, we would appreciate it if you can write an employment verification and address the following areas concerning his job performance:

• What was the nature of Mr. YY’s position?
• Can Mr. YY’s past job be described as high pressure?
• Did Mr. YY’s job require him to work on several projects simultaneously?
• Do you think Mr. YY can delegate assignments effectively?
• What do you consider to be Mr. YY’s strengths?
• In what areas do you consider Mr. YY in need of further instruction?
• Would you re-employ Mr. YY?

I appreciate you taking the time on behalf of our interviewing committee.

Yours truly,

Employment Verification Template for a Landlord

Many landlords request tenants for an employment letter. This will include the following details:

• Employee hiring date
• Employee classification (part-time, full-time, temporary, contract)
• Annual compensation

This letter serves as proof that XX has been working full-time with XYZ Company for six months as a .

XX is trustworthy, hardworking, and competitive. He/She doesn’t have any existing loans or unpaid bills within our company.

I hope this increases his/her credibility as a possible tenant at your apartment rental.

The company is at his/her current salary is $ paid yearly/monthly/weekly/bi-weekly/hourly.

Human Resources Department

Why Employees Need an Employment Verification Letter

Employees need this letter for any one of these reasons:

• They are applying for an auto loan or home mortgage, and the lender wants to ensure that the employee has a steady job and enough money to cover monthly payments before approving the loan.
• They are applying to rent a house, and the property management company wants to confirm they can afford the deposit, rent payment, maintenance, and any other associated costs.
• They are requesting a deferral or loan payment reduction, and the bank wants to see some proof of real-time income before deciding whether to endorse their request or not.
• They are seeking an opportunity with another employer, and the company wants to affirm the employment as part of the background checking process.

While the employee may not necessarily have to tell why they are asking for an employment verification letter, it is essential that they tell which pieces of information the other party requires and their contact details (e.g., address, the preferred method of delivery).

How to Request an Employment Verification Letter

Are you wondering how to request an employment verification letter from your company? 

Check with your Human Resources department. The company will have a policy regarding the release of information, and you will need to give permission for your employment history to shift to a third party. 

Your HR contact will either provide you with a template to give to your manager or compose the letter for you. You can also ask your supervisor or manager directly.

Creating an Employment Verification Request Process

Once you draft an employment verification letter template, fulfilling these submissions will be much swifter and easier. However, because it may take time to assemble an employee’s information and provide the verification document to the other party, it is vital that employees (and ex-employees) issue their request as soon as possible.

Making your requirements clear will ensure a streamlined employment verification process for everyone concerned. To help simplify the process, consider conveying your expectations through the employee directory or anywhere else you share your HR processes.

Here is a representative employment verification method you can use.

Submit all employment verification requests at least a few business days through the portal, mail, etc. in advance, and incorporate the following information:

• The name and address of the organization asking for the information
• Delivery instructions and information (for example, fax number, mailing address, email address)
• What data does the requesting party need (for example, salary, employment dates, job title)
• The basis for the request (optional)

Keep in mind that it takes a standard of five business days for documents to arrive via mail. When registering an employment verification letter for current or former employees, it is essential to proceed with a uniform process, stay conscious of state laws regarding what details you are allowed to reveal and provide accurate information in a formal, concise manner.

Since employment verification letters frequently help employees secure mortgages, loans, flats, new jobs, and more, it is important to get your written communication straight. Moreover, a professional letter can echo well on your business as a whole.

When you are writing a proof of employment letter, consider the audience as well as the employee you are writing it for. Use a professional business tone when dealing with experts and businesses.

Learning to write a good business letter is a requirement for managers and executives in every industry. Solid communication is what helps you stand out from the crowd. 

As an employer or manager, ensure to use the employment verification letter to explain your role and what you do and provide an honest explanation of the employee’s duties. 

When requested, verify the employee’s first date of work with you, hours, and income. Like all critical business forms, publish the final product on professional letterhead. Remember to provide your job title, phone number, and other contact information, so the letter recipient will know how to connect with you for any other questions they have.

Hence, take your time, read some of the sample employment verification letters at the bottom of this page, and start brainstorming. It’s a great idea to download employment verification templates to keep on hand when the occasion arises. 

Lastly, it is essential to follow a consistent tone and process when writing an employment verification letter for current or former employees. Stay aware of the local and public state laws regarding what information you are allowed to reveal and provide the information in a formal manner.

We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.

• Work on projects in a collaborative setting
• Take advantage of our flexible plans and community
• Get access to experts, templates, and exclusive events

Become a Certified HR Manager. The HR Management Certification helps to demonstrate knowledge and skills in best practices for managing employees, handling disciplinary action, and other important aspects of the job.

Become a Certified HR Generalist. After taking this certification course, you'll better understand how to become a great HR Generalist and a letter of certification to showcase to employers and colleagues.

Become a Certified HR Business Partner. The certificate has become a popular credential because it can help individuals seeking advancement within their current organization and those looking to change jobs or industries.

Please check your email for a confirmation message shortly.

Join 5000+ Technical Writers

Get our #1 industry rated weekly technical writing reads newsletter.

Your syllabus has been sent to your email

• Search Search Please fill out this field.
• Career Planning
• Finding a Job

Employment Verification Letter Samples and Templates

What is an Employment Verification Letter?

How to request an employment verification letter.

• What Is Included in the Letter

How to Use Letter Examples

Employment verification template.

• Verification for Current Employee
• Verification for Past Employee

Colleen Tighe / The Balance

Do you need to write or request an employment verification letter? There are several reasons why you may need verification of your employment status. Employees may need these letters for landlords or financial institutions if they are trying to rent or purchase a home. They're also sometimes necessary for insurance reasons or to  confirm that an individual worked at a company  during the dates given on a resume or job application.

The good news is that employment verification letters are usually fairly simple documents, and easy to write or obtain. If you need to request or write a letter, reviewing templates and examples can help you get started.

An employment verification letter is written by a current or past employer to confirm that an employee or former employee worked at the organization. The request may come from the employee, government agencies, prospective landlords, mortgage lenders, prospective employers, or collection agencies.

The request may include verification of dates of employment, salary, and whether the employee is expected to continue employer or is eligible to be rehired. If the employee has been terminated, the requestor may ask for the reason for termination.

If you are requesting an employment verification letter from a current or former employer, it's important to ask for the letter in a professional way. First, check with your Human Resources (HR) department.

The company may have a policy regarding the release of information, and you may need to give permission for your employment history to be released to a third party. Often, your HR contact will compose the letter for you or provide you with a template to give to your manager. You can also ask your manager or supervisor directly.

Be sure to provide them with all the information they need to write the letter, including who to address the letter to and exactly what details need to be included.

What Is Included in an Employment Verification Letter?

If you need to write an employment verification letter for someone, it’s important to make sure that your letter provides the correct information and adheres to an appropriate format.

• Follow business letter format.  Use standard business letter format when writing your letter. Include your contact information at the top, the date, and the recipient’s contact information (if you have it). Be sure to include a salutation at the beginning and a handwritten signature at the end.
• Keep it concise.  Employment verification letters should not be lengthy. Do not add any information beyond what the employee asks. For example, do not provide an evaluation of the employee’s work.
• Include all requested information.  Most employment verification letters include the person's name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Check with your employee if any additional information needs to be shared. For example, some letters include the person’s salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. However, do not include these extra details unless requested.
• Provide your contact information.  At the end of the letter, offer to answer any additional questions. Provide a form of contact for the recipient, such as your phone number or email.
• Edit and proofread before you send.  This letter is likely very important to your employee or former employee—their housing, future employment, or insurance may depend on it. Take the time to make this letter as professional as possible. Read through the letter for any errors before you send it.

It is a good idea to review letter examples before writing an employment verification letter. Along with helping with your layout, examples can help you see what kind of content you should include in your document (such as dates of employment).

You should tailor a letter to fit the particular employee you are writing the letter for, and the information they ask you to include.

Name Job Title Company Name Address City, State Zip Code

Name of Person Requesting Verification Job Title Company Name Address City, State Zip Code

Dear Mr./Ms. Last Name,

This letter is to verify that (employee name) has been employed at (company name) since (start date).

If you require any additional information regarding (employee name), please feel free to contact me at (your phone number).

(Handwritten Signature)

Employment Verification for Current Employee

Shawna Easton Director of Accounting GMC Associates 17 Chestnut Street, Ste. 200 Portland, ME 04101

April 18, 2022

John Dolan Senior Vice President Dolan Industries, Inc. 43 Oak Street, 2 nd  Floor Portland, ME 04101

Dear Mr. Dolan,

This letter is to verify that Seneca Williams has been employed at GMC Associates for the past three years in our Accounting Department. She began work on April 1, 2019.

If you require any additional information, please feel free to contact me at 555-111-1212.

Shawna Easton Director of Accounting GMC Associates

Employment Verification for Past Employee

Janice Montgomery Human Resources Manager Martin & Martin Incorporated 100 Main Street, Ste. 100 Spokane, WA 99201

April 20, 2022

Julia Sanchez Manager Archer Studios 34 Otis Drive, Ste. 500 Spokane, WA 99201

Dear Ms. Sanchez,

This letter is to verify that Robert Smith was employed at Martin & Martin, Incorporated from January 3, 2018 to March 1, 2021.

If you require any additional information regarding Robert Smith, please feel free to contact me at 555-765-4321.

Janice Montgomery

Key Takeaways

• Many organizations have guidelines about what should be included in employment verification letters. They may even specify that all letters must go through HR.
• When writing a verification letter, use business letter format. This will ensure that your letter is appropriate and professional, as well as easy to read.
• Whether you’re requesting a letter or writing one for an employee, find out what information to include, e.g., dates of employment and job title.

SHRM. " When Must an Employer Respond To a Verification Of Employment Request, and What Information Must or Can Be Given ?"

By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.

• See our FAQs
• Send an email
• Chat online
• Call (877) 881-0947

MAKE YOUR FREE Salary Verification Letter

What we’ll cover

About salary verification letters, salary verification letter faqs, make it legal™ checklist, what is a salary verification letter, when to use a salary verification letter:.

• You need to provide proof of your employment and or salary
• You've been asked to verify your employee's employment and or salary

Sample Salary Verification Letter

The terms in your document will update based on the information you provide.

RE: Verification of Current Salary

To Whom It May Concern:

This letter is to inform you that has been employed with since of .

The employees current position is . 's current salary or wage is . works an average of hours per week. 's gross salary for the most recent pay period is . 's probability of continued employment is very good and is a valued employee of this organization.

Should you have any questions or need further information, please contact the undersigned officer.

_________________________________

Learn about how to confirm a former or existing employee's salary

How to write a salary verification letter.

A Salary Verification Letter, also called an income verification letter or proof of income letter, is used to verify the salary and other compensation received by an employee. A Salary Verification Letter can be drafted by an employer or an employee, and then delivered to the person who requested it once signed. 

In some cases, a potential employer may request a Salary Verification Letter from the previous or current employer of an employee to confirm that the employee worked for the previous employer(s) for the salary stated in the application or resume. An employee can use this letter as proof of representations made in his or her resume. A Salary Verification Letter may also be used to secure a loan from financial institutions as it serves as proof of the applicant's ability to repay. 

Following is some of the information typically included in a Salary Verification Letter and some legal points you may want to consider when making your own letter.

What to include in a Salary Verification Letter

Proof and verification of income is usually provided by an employee’s current employer. The employer will provide the information in the form of a Salary Verification Letter, which may include the following information: 

• Current employer’s name and the name of the individual who will sign the letter on behalf of the employer.
• The date the letter will be sent.
• The name and address of the recipient of the letter.
• The employee’s name.
• The date the employee was hired.
• The employee’s current position (title).
• The employee’s current base salary.
• Average number of hours worked by the employee per week.
• Any other compensation received by the employee.
• Employee’s gross salary for the most recent pay period.

In some cases, it may be prudent to include a statement with regard to the employee's future potential to remain employed, especially if the person has only recently joined the company. For example, "based on the employee's performance review, continued employment seems highly probable." However, if this has not explicitly been requested, then you may not need to include it.

Employee Consent

It's important to note that it's not always appropriate or legal to ask for or disclose someone's salary or income information. Many states have privacy restrictions regarding the kinds of data that employers are authorized to disclose to third parties. Before verifying someone's income, make sure you have a legitimate reason for doing so and obtain the employee’s consent if necessary. A Rocket Lawyer network attorney can help clarify the income verification laws in your state.

Printing, Signing and Delivering

Like any formal business correspondence, the Salary Verification Letter may be printed on official letterhead with the company's logo. After completing the Salary Verification Letter, the employer (or the employer’s representative) signs the letter and sends it to the person or entity that requested the information. 

Do you need a Salary Verification Letter to rent an apartment?

Landlords or property management companies often require some proof of income before renting a property to someone. Proof of income, sometimes in the form of a Salary Verification Letter, is typically required in addition to a good credit score and employment stability. While you can still rent if you are unemployed or have a nontraditional source of income, you will likely have a harder time finding a landlord willing to accept your rental application.

How do apartments verify income or salary?

Verifying income is an important part of the tenant screening process and helps landlords ensure that tenants have the financial resources to pay rent and meet other obligations of the Lease Agreement. Landlords might ask for a tenant’s most recent pay stub to verify income or request income or salary information from the tenant’s employer through a Salary Verification Letter if doing so is legal in the state and local area where the apartment is located.

Our quality guarantee

We guarantee our service is safe and secure, and that properly executed Rocket Lawyer legal documents are legally enforceable under applicable US laws.

Need help? No problem!

Ask a question for free  or get affordable legal advice when you connect with a  Rocket Lawyer network attorney.

Steps to make your free Salary Verification Letter

Make this document.

Customize your Salary Verification Letter by answering simple questions. We’ll help you along the way and build a document that fits your needs. Plus, you can always save and continue later once you’ve started your document creation process. Get started now!

Check and agree

Look over the Salary Verification Letter to ensure it meets your needs. If you need to make changes, you can edit any time before sending to change your answers or edit the contents of the document. Remember that if you have any questions you can easily Ask a lawyer .

Sign this document

• The employer

Everyone gets a copy

One signed, this letter should be sent to the business or entity requesting the Letter. Keep a copy of the document for your own records. Your document will be securely stored in your account. You can access it any time from any device. You can also share and send copies of your document from your account.

Create Your Document In Just 3 Easy Steps:

Build your document

Answer a few simple questions to make your document in minutes

Save now, finish later

Start now and save your progress, finish on any device

Download, print & share

Store securely, share online and make copies

Related documents

Rocket lawyer members who started a free salary verification letter also made:, leave of absence request form.

Request or grant a leave of absence from work

Reimbursement Form

Document and reimburse employee expenses

Employee Retention Agreement

Encourage employees to stay with a bonus

Equity Incentive Plan

Let employees take part in the company's success

Ask a lawyer

You've exceeded the character limit.

Looking for something else?

Start your salary verification letter now and get rocket lawyer free for 7 days, get legal services you can trust at prices you can afford. you'll get:.

All the legal documents you need—customize, share, print & more

Unlimited electronic signatures with  RocketSign ®

Ask a lawyer questions or have them review your document

Dispute protection on all your contracts with  Document Defense ®

30-minute phone call with a lawyer about any new issue

Discounts on business and attorney services

Salary Verification Letter

About the template.

Rating: 5 - 2 votes

How does it work?

1. choose this template.

Start by clicking on "Fill out the template"

2. Complete the document

Answer a few questions and your document is created automatically.

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

A Salary Verification Letter is used to verify both the employment history and the salary and other compensation received by an employee. This letter can be drafted either by an employer or an employee who then delivers the letter to their employer to sign and send. An employee might need a Salary Verification Letter in the following circumstances:

• Applying for a new job
• Renting an apartment
• Requesting a loan, mortgage, or credit from a bank

In some cases, a potential employer may request a Salary Verification Letter from the current employer of an employee to confirm that the employee worked for the employer for the salary stated in their application and/or resume. An employee can use this letter as proof of representations made in their resume . A Salary Verification Letter may also be used to secure a loan, mortgage, or credit line from a financial institution as it serves as a evidence of their ability to repay.

How to use this document

This letter includes basic information regarding the employee's time with the employer. The letter includes important details such as the employee's position and how long they have worked with the employer. The letter then goes on to detail the employee's yearly salary as well as any additional monetary compensation they may receive, such as bonuses or commission.

Once the letter has been completed, it can be signed and sent to the recipient . The employee may also keep additional copies of the document for their records and for future use.

Applicable law

There are no relevant laws in Australia regarding Salary Verification Letters. This is an informal letter provided to an employee by their employer as a courtesy.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Other names for the document: Confirmation of Income Form, Confirmation of Salary Form, Income Confirmation Letter, Salary Confirmation Letter, Verification of Income Letter

Country: Australia

Human Resources and Employment Law - Other downloadable templates of legal documents

• Employment Contract Amendment
• Letter of Offer of Employment
• Employment Agreement
• Coronavirus/COVID-19 Remote Work Agreement
• COVID-19/Coronavirus Employment Contract Amendment
• Remote Work Agreement
• Remote Work Policy during the COVID-19/Coronavirus Crisis
• Remote Work Policy
• Employment Reference Letter
• Employee General Warning Letter
• Employee Final Warning Letter
• Letter of Termination of Employment (General)
• Letter of Termination of Employment (Redundancy)
• Deed of Release for Employment
• Letter to Employees about New or Updated Workplace Policies
• Announcement of Staff Meeting
• Announcement of New Employee
• Employee Stand down Letter
• Cancellation of Staff Meeting
• Drug and Alcohol Policy

Employment (Income) Verification Letter

Create a high quality document now!

Thank you for downloading!

How would you rate your free form.

Updated September 14, 2023

An employment verification letter , or proof of income , verifies the income or salary earned by an employed individual. This type of verification is commonly used when someone is seeking housing or applying for credit.

Main Purpose

An employment verification letter is primarily used to confirm an individual has a paying job.

What is Being Verified?

• Name of the employer
• Employee’s title or position
• Status (part or full-time)

Download: PDF , MS Word , OpenDocument

EMPLOYMENT VERIFICATION LETTER

[EMPLOYER’S NAME] [STREET ADDRESS 1] [STREET ADDRESS 2] [CITY, STATE] [ZIP CODE]

RE: Employment Verification

To whom it may concern:

Please accept this letter as confirmation that [EMPLOYEE’S NAME] has and is employed with us under the following details:

• Title : [POSITION]
• Type : ☐ Full-Time ☐ Part-Time basis of [#] hours per week
• Pay : $ [AMOUNT] ☐ per Hour ☐ Salary (annual)
• Additional Terms : [DESCRIBE]

If you have any questions or require further information, please don’t hesitate to contact me at [EMPLOYER’S PHONE] .

______________________ Print Name: ______________________ Title: ______________________

How to Verify Employment (5 steps)

• Look Up the Business Entity
• Call the Employer
• Obtain Past Pay Stubs
• Acquire the Past Two Years of Tax Returns
• Run a Credit Report

1. Look Up the Business Entity

Every state has a Secretary of State’s office or equivalent that allows a user to search its database to search the principals of the business entity. Request the individual in question to obtain an employment verification letter from the principal or owner of the business. After you’ve received the letter, you can check online to see if the person that signed the letter matches the company profile with the state.

Check Business Entity Status – By State

• Connecticut
• Massachusetts
• Mississippi
• New Hampshire
• North Carolina
• North Dakota
• Pennsylvania
• Rhode Island
• South Carolina
• South Dakota
• West Virginia

2. Call the Employer

In order to ensure that the employer actually signed the letter, it is best to call during business hours. If the person that signed is not available, it is best to ask for a call-back or to ask for someone else who may be able to help with the verification.

3. Obtain Past Pay Stubs

When asking for the letter, it may be best to ask for the past two pay stubs from the employer. If this is not available, then it is best to request a bank statement from the previous month from the individual. This will give you not only their income but also show their spending habits and prove that they are capable of being financially responsible.

4. Acquire the Past Two Years of Tax Returns

Commonly, individuals are paid with cash if they are self-employed. In these instances, it is best to get, at the very least, the past two years of income taxes. Everyone in the United States is required to pay taxes to the federal government. Therefore, if the individual is making any kind of money, there will be a return on file that they can easily obtain.

• For Individuals – Request IRS Form W-2
• * Self-Employed – Request IRS Form 1040

5. Run a Credit Report

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar
• Skip to footer

Legal Templates

Home Business Employee Salary Verification Letter

Salary Verification Letter Template

Use a salary verification letter to confirm the income of an employee.

Updated July 9, 2023 Written by Yassin Qanbar | Reviewed by Brooke Davis

Whenever someone attempts to buy a new car or home or make any other large purchase, it’s not uncommon for them to be required to verify their income and employment status. When a bank approves a personal loan, they’ll need more than polite assurances to confirm that someone makes X dollars annually.

That’s where a salary verification letter comes into play. It’s a document created by someone’s current or future employer for several reasons.

What Is a Salary Verification Letter?

What is a salary verification letter used for, how to write a salary verification letter, salary verification letter sample.

Also commonly referred to as an employment verification letter , a salary verification letter is a document that confirms an employee’s income. If an employee needs to verify their income for a loan, a bank isn’t just going to take their word that they make what they claim.

Putting that information in writing through a salary verification letter helps confirm those details.

Generally speaking, a salary verification letter is used for purposes like:

• Verifying an employee’s income for a new car lease or loan.
• Verifying income for a mortgage application.
• Verifying income if required by an employee’s landlord for housing rental purposes.

You’ll want to include several vital sections for a salary verification letter.

Step 1 – Relevant Contact Information

First, you’ll want to ensure that all contact information for both parties is included in its section at the top of the letter. This includes the sender’s name, title, company, address, and date.

You’ll also want to include the recipient’s name and address for formality.

Once everything is concluded at the end of the document, you’ll also want to include the sender’s name, job title, company name, phone number, and email address so that the recipient has all this information should they need to make contact moving forward.

Step 2 – Getting Into the Details

The brunt of the salary verification letter will be the details about their current status with your company. Here, you’ll include bullet points containing information like:

• Whether the job is full-time, part-time, temporary, contract, etc.
• The projected hire date of the employee (if applicable).
• What their official job title will be.
• Their annual salary.
• Any overtime pay rates and eligibility, if applicable.
• Any additional compensation details like bonuses, commission, or anything else that may be relevant.

Step 3 – Finalizing the Letter

A closing paragraph or two is also an opportunity to note that everything in the letter is contingent on the employee remaining in good standing.

The letter itself does not guarantee continued employment or salary, and all factors are subject to change at your business’s discretion at any time.

Download a salary verification letter template below in PDF or Word format:

Related Documents

• Employment Contract : Use this document to hire an employee for your business, and define details like wages and working hours.
• Employee Vaccination Policy : Use our employee vaccination policy template if you require your employees to be vaccinated.
• Work From Home Policy : Set rules and guidelines for your employees working from home with a work from home policy.
• Lease Agreement
• Power of Attorney
• Non-Disclosure Agreement
• Eviction Notice
• Legal Resources
• Partner With Us
• Terms of Use
• Privacy Policy
• Do Not Sell My Personal Information

The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

Thank you for downloading one of our free legal templates!

Would you leave us a review?

We hope you've found what you need and can avoid the time, costs, and stress associated with dealing with a lawyer.

A review would mean the world to us (it only takes about 15 seconds).

Thanks again, and good luck!

• Integrations
• Real Estate
• Legality Guide
• Signature Generator
• Get Started Now — It’s Free!
• Sign Up for Free

Income Verification Letter Template

An income verification letter is a document an employer issues to confirm an individual’s income and employment status and provide evidence of the individual’s financial situation. If you need a standardized income verification letter for your property management company or landlord duties, Jotform has you covered. With our income verification letter template, you can quickly verify a potential renter’s income. Plus, you’ll be able to keep track of important applicant details — such as their salary, current occupation, and other renter-related information — that are saved in your Jotform account.

Our drag-and-drop builder makes personalizing your income verification letter template easy too — you have the ability to change fonts and colors, add additional signature fields, edit policies, and much more. You can even set up an automated workflow either to approve or deny renters on the spot if they don’t meet your desired income requirements. Once everyone has signed your document, you can download it for your records or share with other stakeholders. If you’d like to save time by automating your workflow, do it with Jotform Sign , Jotform’s powerful e-sign solution.

More templates like this

Job Confirmation Letter

Congratulate your new hires with Jotform’s Job Confirmation Letter template. Instead of drafting up individual letters for each new employee, Jotform Sign lets you save time by sending your letter template to be filled out and signed by your HR manager in a few quick clicks. You’ll receive a notification and a finalized version of the document once this has been completed.Want to make changes to this Job Confirmation Letter template? Drag and drop to add or remove text or signature fields, customize the letter’s message, and make other design changes. You can even add a signature field so your new employees can sign as well! Once each Job Confirmation Letter is filled out and completed, you can instantly download or print it for your records. Securely gather signatures anytime, anywhere with Jotform Sign.

Previous Employment Verification Letter

Get proof that you worked at a company previously with this Previous Employment Verification Letter from Jotform Sign. Ask your previous employer to fill out and e-sign this document to verify things like dates you worked at their company, your reason for leaving, and contact information. Once your previous employer has filled it out you can print, download, or share it.Need to make some changes to this Previous Employment Verification Letter? No problem. Jotform’s got you covered with our drag-and-drop online form builder. Add or remove form fields, upload personal branding, change colors and fonts, and more. You can even create an automated signing order for your form! It’s that easy.

Pregnancy Verification Template

Need a quick and professional way to verify patient pregnancies? Jotform’s got you covered. Create a Pregnancy Verification Template with Jotform Sign and add in personal patient details. Add clinic specific details, send out to patients, and gather signatures in just minutes. Send straight to your patients via link or embed in your online patient portal for quick reference.You can even customize your Pregnancy Verification Template to work for your clinic or hospital’s needs. Add additional form fields, change fonts and colors, create automated processes, and more. Once your patients acknowledge and sign this form, each party will receive a final copy for their records. Skip the messy paperwork and switch to Jotform Sign to verify patients pregnancies.

What information is typically included in an income verification letter?

An income verification letter typically includes identifying information about an employee, including their name, job title, salary, and possibly their employee number or social security number. The letter also includes a statement verifying the person’s employment status as well as the signature of a company representative like the employee’s manager.

Why is an income verification letter necessary?

An income verification letter verifies an individual’s employment status and salary. This confirmation helps mortgage lenders, landlords, finance companies, and other entities prevent fraud and proves that an individual can make payments. An income verification letter may be necessary if you’re trying to lease a home or apartment, obtain a credit card, apply for a job, get a loan approved, and more. Government agencies or insurance companies sometimes require these letters as well.

How can I request an income verification letter from my employer?

Most of the time, asking for an income verification letter from your employer is pretty simple. HR departments often receive these kinds of requests, so they typically have a template ready to go. Depending on your company, you may be able to make an in-person request, or you may have to request a letter through an employee portal — either way, it’s best to reach out to your manager or HR department to confirm.

Are income verification letters confidential?

Generally, income verification letters are treated as confidential documents because they contain identifying personal and financial information. However, in practice, the level of confidentiality will vary depending on the privacy laws where the requestor or institution is located. These laws as well as a company’s privacy policies will determine the extent to which an income verification letter is considered confidential.

Can I use an income verification letter for multiple purposes?

You sure can! Income verification letters are often useful for buying a car, renting a home, opening a bank account or credit card, applying for a new job, and much more. While some parties may require an income verification letter that’s specifically addressed to them, others may accept a general letter that you can obtain from your HR department and use widely.

What is the difference between an income verification letter and a pay stub?

A pay stub is a document an employer provides that serves as a record of an employee’s earnings, deductions, and other relevant financial information over a pay period. It provides a snapshot of what an individual’s paychecks usually look like. An income verification letter, on the other hand, is a written document from an employer to a requesting party that confirms an employee’s overall salary and employment status.

Requesting parties such as landlords may request just a pay stub, just an income verification letter, or both.

Can I use an income verification letter for a rental application?

Yes — in fact, this is one of the main use cases for an income verification letter. Many landlords will require you to send them one as part of the rental application process so they can determine whether you’ll be able to pay rent each month.

Can I request an income verification letter on behalf of someone else?

In most cases, you can’t request an income verification letter on behalf of someone else without their explicit consent and authorization, largely because these letters contain identifying personal and financial information. However, legal requirements vary by location, and, in some cases, landlords, lenders, or other third parties may request income verification letters for potential tenants or clients.

What is the typical format of an income verification letter?

An income verification letter is formatted as a letter (surprise!) to the requesting party. It usually begins by listing identifying information about the employee, such as their name, date of birth, position, and salary. Then the letter will usually include a statement confirming the employment status of the individual, and a manager or HR representative will sign at the bottom.

Do income verification letters have an expiration date?

As long as the information is accurate, there’s typically no specific expiration date for an income verification letter. However, if you are using the letter for a mortgage or job application, the requesting party may stipulate that it can’t be more than a few months old to ensure accuracy.

These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

• Sign Templates /
• Confirmation Letter /

Confirmation Letter

Whether you’re an employer welcoming a new hire, a private practice doctor setting up an appointment , or an online shop owner verifying a purchase, you need to confirm the right details with the right people. When you send confirmation letters, clients place more trust in you because you’ve acknowledged their application, order, or payment .

After people submit your online forms, they want to know their information has been received. What if there was a way to automatically transform submissions data into confirmation letters clients can view whenever they want?

With Jotform, you can configure forms to instantly send confirmation letters as PDFs that recipients can access on any device. All you need to do is choose from our collection of Confirmation Letter Sign Templates and customize the template to match your existing form. Using Jotform’s PDF Editor , you can easily rearrange the template layout, modify form fields, or add your company’s logo to give the letter a more personalized touch.

Once you’ve got a confirmation letter template that best reflects your business, you can set up an autoresponder email with PDF attachments enabled. Now when someone fills out your online forms, Jotform will immediately email their submitted information back to them as PDFs you’ve designed. You won’t even have to lift a finger to assure your clients they’re in good hands.

Create a job confirmation letter and send it out for signature. Works great on any device. Easy to customize. Download the finalized document as a PDF.

Create an income verification letter that works for your business. Easily customizable. Works on all devices — iOS and Android. Download immediately as a PDF.

Gather employment verification letters from your past employers. Create, send, and share. E-sign in seconds. Works on tablets, smartphones, and desktops.

Verify the pregnancies of your clinic’s patients easily. Drag and drop to customize your form. Send out copies. Works on desktop, tablet, and mobile devices.

Verification Of Employment Letter

Complete verifications of employment for your employees. Great for HR departments. Easy to customize and fill out on any device. Automate your workflow.

Employment Verification Letter Template

Create and e-sign employment verification letters fast. Great for HR departments. Works great on any device. Customize with our drag-and-drop builder.

Parental Guarantee Form

Verify your renter’s guarantor before you allow them to sign a lease. Works on all desktop, tablet, and mobile devices. Drag and drop to customize. Share or embed.

Appointment Confirmation Letter

Confirm your clients’ appointments with your with this form from Jotform Sign. Works on all devices. No coding required. Notify and e-sign in seconds.

Scholarship Application Confirmation Letter

Create a scholarship application confirmation letter with Jotform Sign. Great for universities and bootcamps. Create and send in seconds. Works on any device.

Address Confirmation Letter

Create an address confirmation letter for all your needs. Works on all smartphone, tablet, and mobile devices. E-sign in seconds. No coding required.

Employee Remote Work Policy Template

Outline your company policies for remote work. Drag and drop to customize your form. Works on any device. Desktop, tablet, and mobile friendly. Converts to PDF.

Notary Acknowledgement

Create a notary acknowledgement letter in seconds. Drag and drop to customize. Fill out and sign on any smartphone, tablet, or computer. Converts to PDF.

Pet Boarding Confirmation Letter

Create a professional form for your pet boarding business. Easy to share and embed. Converts to PDF. Works well on all devices — iOS and Android. No coding required.

Landlord Verification Form

Verify a current tenant’s rent amount to send to their new potential landlord. Drag and drop to customize. Works on all desktop, tablet, and mobile devices.

Money Back Guarantee Form

Create a money back guarantee for your products with Jotform Sign. Drag and drop to customize. Ditch messy paper works. E-sign seamlessly today. No coding needed.

Vacation Bible School Registration Confirmation Letter

Register your vacation Bible school attendees in seconds. Download and store responses as PDFs. Works on Android and iOS devices. Easy to customize.

Do Not Resuscitate (DNR) Form

Build a professional DNR form for your patients. Works on all devices — iOS and Android. Download immediately as a PDF. Fully customizable.

Proof of Funds Letter

Create and personalize your own proof of funds letter. Create and send in seconds. Drag and drop to customize. Works on all iOS and Android devices.

Your account is currently limited to {formLimit} forms.

Go to My Forms and delete an existing form or upgrade your account to increase your form limit.