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The ultimate guide to using training report templates, share this article.

Creating a great training report can be tricky. You’ve put in so much effort to run your training sessions, but when it’s time to write it all down in a report, it’s not always easy to get it right. How do you ensure your report shows all the hard work and impact of your training?

This is a common challenge for training professionals. A good training report is more than just a list of what happened. It’s a key tool for looking at how well your training worked and where it can get even better. It’s about taking the big picture of your training and putting it into a clear and useful format.

That’s why we’ve put together this guide. We’re going to show you how to use training report templates effectively. We’re not just talking about filling in blanks — we’re giving you tips and strategies to make your reports really meaningful and a true reflection of your training’s worth. 

Skip Ahead: 

  • Introduction to training reports

What is a training report template?

Choosing the right training report template, step-by-step guide to filling out a training report, best practices in training report creation, tools and software for training report creation, introduction to training reports.

Training reports are essential in helping your organization grow and improve. They give you a detailed look at what’s working in your training programs and what needs a bit more attention. These reports help see how your training aligns with your company’s goals and figure out if the training is paying off.

These reports are super useful, especially for things like required training. Say you’re doing cybersecurity training — these reports can show you who’s keeping up and who’s not, which is really important because not following through can cost your company a lot.

Who needs these reports? Well, if you or one of your clients is managing employee training and development , you can use these templates to help ensure that the company follows certain rules and is compliant.

How to use them? It’s a good idea to run these reports regularly to make sure everyone is finishing their training. You can also look at progress reports and time logs to get a sense of how engaged everyone is, both as a team and individually.

Why is reporting learner progress important?

Reporting on how learners are doing is a big part of running a training program. Your Learning Management System (LMS) should make it easy to set up courses and get people enrolled and keep track of how everyone is doing. Sure, you can use other tools to check results and see how the training is going, but doing as much as possible in your LMS streamlines things.

If you don’t have an LMS, you probably know how tough it can be to keep track of everyone’s progress and performance — going through all those documents, spreadsheets, and assignments manually? That’s a headache.

Managing learner progress

The one in charge of training will need to see clearly how everyone is doing in their courses. A good LMS will help check out how far each learner has gotten, see their grades, and even look at their last login, among other things.

Analyzing training outputs

When you’re looking at how effective your training is, you want to see if the training is making a difference in how people do their jobs. Some LMS platforms let you compare how people are doing at work with how they did in the training, giving you a full picture of how effective your training is.

Receiving course feedback

Feedback from the people taking your courses is key. You need to hear what they think — the good and the bad. Especially if you’re hearing the same things repeatedly, that’s important for improving your courses.

A training report template is a tool to help you write up how your training session went. It makes gathering all the important info easier, like how engaged everyone was and how they’re applying what they learned.

Picking the right template for your training report means thinking about a few things:

  • Alignment with training goals: Your template should help you gather info that’s really relevant to what you’re trying to achieve with your training.
  • Ease of use: It should be simple to use so you can get your data in there without any fuss.
  • Customization options: Being able to tweak the template to fit different kinds of training is really handy.
  • Compatibility with analysis tools: Make sure the template works well with any tools you’re using to look at your data.
  • Scope for detailed feedback: You’ll want a template that lets you get into the nitty-gritty of how people felt about the training.

Components of a Training Report

Writing a training report well is key to capturing what your training program achieved. Here’s a simple guide on how to use a training report template effectively, along with some handy tips:

  • Start with clear objectives: Kick things off by spelling out what you wanted the training to achieve. This gives you a clear target for what you’re measuring.
  • Summarize the training content: Jot down a brief but thorough summary of what the training covered. Talk about the main topics, how you taught them, and any key materials you used.
  • Detail participant information: Write down who was in the training. Include their names, what they do, and any other info that might color how they took the training.
  • Describe methods of delivery: Talk about how you delivered the training. Was it a workshop, online, or a mix of both? This helps show how people might have interacted with and taken in the training.
  • Incorporate assessment results: If you had any tests or ways to measure how well people learned, detail those results here. This gives you hard facts on how well the material was understood.
  • Collect and include participant feedback: Get feedback from those who took the training. Surveys, chats, or interviews are great for this. This feedback tells you how the training was received and enjoyed.
  • Make observations and recommendations: Wrap up with your own thoughts on how the training went and ideas for future sessions. This should be a mix of what the data tells you and what you personally observed.

Crafting an effective training report is not just about documenting what happened — it’s about communicating the value and impact of the training in a clear and meaningful way. Here’s how you can make sure your training report really hits the mark:

  • Aim for clarity: The key is to use language that’s easy to understand. Avoid industry jargon or technical terms that might confuse readers. Think about explaining your points as if you’re talking to someone who wasn’t there. Your goal is for anyone, regardless of their background or familiarity with the subject, to grasp the key messages of your report.
  • Ensure completeness: A comprehensive report leaves no stone unturned. Start with your training objectives — what were you aiming to achieve? Detail who participated and the methods you used. Describe the training activities and the content covered. And don’t forget about the outcomes — what were the tangible results of the training? Finally, include any participant feedback or evaluations. This complete picture helps stakeholders understand the effectiveness of the training.
  • Maintain relevance: Stay laser-focused on the objectives of your training. Every piece of information in your report should tie back to these goals. If something doesn’t directly contribute to understanding how the training met (or didn’t meet) its objectives, it’s probably not essential. This focus helps keep your report streamlined and purposeful.
  • Incorporate feedback and evaluations: This is where you bring in both qualitative and quantitative data. Quantitative data, like test scores or completion rates, provide objective measures of success. Qualitative data, such as participant feedback and personal reflections, offer insights into the training’s impact on an individual level. Combining these two types of data gives a well-rounded view of your training’s effectiveness.

Keeping your team sharp with the latest skills is key, and that’s where employee training software shines. It makes it a breeze to keep tabs on your team’s training progress with comprehensive tools to assign and track training modules, helping everyone grow professionally.

Benefits of employee training tracking software

Using this kind of software comes with some big pluses:

  • Centralized information: It puts all your training info in one spot, so you can easily see how everyone’s doing and spot areas to beef up.
  • Loads of options: There’s a whole bunch of software out there, each with its own cool features. We’ve scoped out the top ones to give you the lowdown and help you choose the best fit.

Key features to look for in software for tracking employee training

Picking the right software? Keep an eye out for these features:

  • Easy and customizable: You want something that’s a cinch to use and can be tweaked to suit your business.
  • Tracks it all: Look for software that lets you see who’s finished their training, who’s on track, and who might need a nudge.
  • One-stop database: A place where all your training data lives, making it super easy to get to and sift through.
  • Smart reporting: Being able to whip up reports is huge. They show you how effective your training is and where you can make it even better.
  • Plays well with others: Find software that can buddy up with other systems you use, like HR or payroll, to smooth out your processes.
  • Stay in touch: Features that let you talk directly to your team, like notifications, keep everyone in the loop and engaged.
  • Keeps records straight: Good record-keeping is essential to stay on top of HR compliance and track everyone’s progress.
  • Friendly on the wallet: Especially for smaller businesses, you want something that won’t break the bank but still does the job.

Tools to consider

Thinkific plus .

report writing on training

Thinkific Plus is a top-notch platform for creating, marketing, and delivering online courses. It’s a perfect fit for businesses keen on offering professional training.

Key features of Thinkific

  • Comprehensive Course Creation Tools: Offers intuitive tools for creating engaging and interactive online courses.
  • Detailed Tracking and Reporting: Tracks learner progress, course completion rates, and engagement metrics.
  • Customizable Learning Experience: Allows for the personalization of courses to align with specific training objectives.
  • Integration Capabilities: Seamlessly integrates with various marketing, analytics, and CRM tools to enhance training management.
  • Automated Communication: Features tools for automated communication with learners, including reminders and notifications.

Pros and cons of Thinkific

  • Easy-to-use interface for hassle-free course creation.
  • Detailed tracking for a clear picture of learner progress.
  • Customizable content to fit all kinds of training needs.
  • Integrates with a bunch of other tools for seamless management.
  • Automated messages make keeping in touch a breeze.
  • Might take a bit to get the hang of the advanced stuff.
  • Some of the cooler features are in the pricier plans.
  • Focused more on online courses, which might not fit every training scenario.

Thinkific stands out as a one-stop shop for companies diving into online training. Its focus on customization and keeping learners engaged makes it a super valuable tool for impactful training programs. Plus, its easy-to-use interface and wide range of integrations make it a solid choice for creating training reports.

report writing on training

Absorb is a Learning Management System (LMS) that’s all about boosting your training programs.

Key features:

  • On-the-dot time tracking: Keeps a precise log of training hours.
  • Smooth session management: Makes setting up and running training sessions a piece of cake.
  • In-depth reports and analytics: Lets you dig into the data to fine-tune your training.
  • Integrates like a dream: Works seamlessly with other systems for a smooth operation.

Pros and cons of Absorb

  • Pinpoint accuracy in tracking training time.
  • Makes managing training sessions super easy.
  • Gives you the lowdown with detailed reports.
  • Links up well with other business systems.
  • Might be a bit much to grasp at first.
  • Could be pricier than other options.
  • May not be as flexible for unique training needs.

report writing on training

Tovuti is an all-in-one LMS that’s got everything you need to create, run, and track top-notch digital training programs.

  • Engaging digital training: Easy to set up and deliver training that sticks.
  • Sharp tracking and reporting: Keeps tabs on progress and completion rates.
  • KPI dashboards and custom reports: Offers insights to make your training even better.
  • Certification management: Keeps track of certs, from issuing to renewing.

Pros and cons of Tovuti

  • Comprehensive LMS with all the bells and whistles.
  • User-friendly, so you can focus on the training, not the tech.
  • Solid tracking and reporting for a clear view of your program’s success.
  • Customizable certs to recognize your team’s hard work.
  • Might need some tech smarts for the fancier customizations.
  • New users might need a little time to get the hang of it.
  • Pricing could be steep for smaller businesses.

report writing on training

TalentLMS is built for hassle-free training delivery, with all the support you need to make it a success.

  • Customizable training portal: Keep an eye on everyone’s progress and training time.
  • Flexible reports: Get the scoop with a range of report options.
  • Automatic updates: Stay informed when courses are wrapped up or certificates need renewal.

Pros and cons of TalentLMS

  • Super user-friendly, so you can get your training up and running fast.
  • Tailor-made portal for tracking exactly what you need.
  • Range of reporting options for deep dives into your data.
  • Keeps you updated automatically, so nothing slips through the cracks.
  • Some of the fancier custom stuff might need a bit of tech know-how.
  • Pricing varies, so it might be a bit much for smaller teams.
  • Could do with a bit of a facelift on the interface.

report writing on training

Trainual is all about making it easier to get your team aligned and onboarded with clear, easy-to-follow playbooks.

  • Straightforward playbook builder: Get everyone on the same page, fast.
  • Detailed progress tracking: See how each person and subject is doing.
  • Insightful reports: Get the lowdown on completion rates, test scores, and more.
  • Easy export options: Take your data and run with it for more analysis.

Pros and cons of Trainual

  • Makes aligning and onboarding your team a breeze.
  • Keeps a close eye on how everyone’s doing.
  • Packs a punch with detailed insights and reports.
  • Lets you take your data further with easy export options.
  • New users might need a bit of time to learn the ropes.
  • Customizing things could need some extra tech skills.
  • Pricing could be a bit much for smaller businesses.
  • The interface could use a touch-up for a smoother experience.

What should be included in a training report?

A training report should include training objectives, participant details, training content, delivery methods, assessment results, participant feedback, and recommendations for future training.

How often should training reports be updated?

The frequency of updates depends on the training program. Regular training programs may require monthly or quarterly updates, while one-off sessions might only need a single report post-training.

Can training report templates be customized for different types of training?

Yes, most training report templates are designed to be adaptable and can be customized to fit various types of training programs.

What are common mistakes to avoid in training report creation?

Common mistakes include overlooking important data, failing to align the report with training objectives, ignoring participant feedback, and using overly complex or technical language.

Set your customers up for success. 

[ Note for writer: The use case related to the blog topic goes here in this section. Change the headline, and tweak the paragraph below according to the Use Case of the blog you are writing about, make sure to mention how Thinkific Plus helps!] 

One of the most effective strategies to ensure customer satisfaction and loyalty is by helping them achieve the desired results with your product or service. This is where knowledge becomes a game-changer, and Customer Training LMS Software stands as a pivotal tool in this journey. 

A Customer Training LMS Software will help you educate your customers on how to get the most out of what you offer, ensuring they have a satisfying experience, and helping increase customer retention along the way. Learn more about how you can achieve this with Thinkific Plus. 


Thank you for exploring the world of training report creation with us.

If you’re ready to elevate your training reporting process and earp the benefits of online learning, our team is here to provide personalized guidance. To learn more about streamlining your training reports and to get pricing details along with a live demo of Thinkific Plus, request a call with a member of our Thinkific Plus solutions team today. 

Daniela Ochoa is the go-to Content Marketing Specialist here at Thinkific Plus! With years of experience in marketing and communications, she is passionate about helping businesses grow through strategic storytelling, innovative digital campaigns, and online learning at scale.On this blog, she shares her expertise in content marketing, lead generation, and more.

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How To Implement Employee Training And Development

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24+ Training Report Examples & Templates

Training Report Examples

Naturally skilled and competent employees are not that easy to come by. As a matter of fact, many business owners are more inclined to developing them instead. After all, it’s better to hire someone coachable and then put them through the right training program . The results often speak for themselves. If you are a business owner and you find yourself in need of tools to further sharpen your training programs’ results, then a training report sample doc is just what you need. Read on to not only discover how to make one yourself but to download the best sample training summary report from our list.

Training Report Examples & Templates

1. post training report template.

post training report template

  • Google Docs

Size: A4 & US

2. Employee Training Report Template

employee training report templates

3. Industrial Training Report Template

industrial training report templates

4. Annual Training Report Template

annual training report template

5. Training Evaluation Report Template

training evaluation report template

6. Training Report Template

training report template

Size: A4, US

7. Free Sample Training Report Template

free sample training report template

  • Editable PDF

8. Free Employee Training Report Template

free employee training report template

9. Training Report Format Template

training report format template

Size: 20 KB

10. Free Sample Employee Training Report Template

free sample employee training report template

Size: 24 KB

11. Sample Training Report Template

sample training report template

Size: 22 KB

12. Agency Training Report Template

agency training report template

Size: 31 KB

13. Training Report Card Template

training report card template

  • Illustrator

Size: 67 KB

14. Dog Training Report Card Template

dog training report card template

  • MS Publisher

Size: 206 KB

15. Free Real Estate Client Tracking Report Template

free real estate client tracking report template

Size: 35 KB

16. Test Tracking Report Template

test tracking report template

  • Apple Pages

Size: 96 KB

17. Industrial Training Report Template

industrial training report template

Size: US, A4

18. Employee Training Report Template

employee training report template

19. Post Training Report Template

post training report template

20. Annual Training Report Template

annual training report template

21. Summer Training Report Example

summer training report example

Size: 58 KB

22. Sample Training Report Example

sample training report example

Size: 627 KB

23. Basic Training Report Example

basic training report example

Size: 516 KB

24. Patient Side Training Report

patient side training report

Size: 76 KB

25. Professional Training Report Example

professional training report example

What Is a Training Report?

A training report is a business report that summarizes and documents the results of a company’s training program. It is also written for the purpose of analysis; without this, a training program may not change or evolve over time. With a training report on hand, business owners can make better decisions over how and where their training programs or workshops can improve.

Tips for Creating Your Own Training Report

As important as professional reports are, there is no need to really fear or be hesitant about its creation process. To make things easier for you, be sure to follow these simple tips for creating your own training report sample.

Tip 1: Utilize a Template

When in doubt, there’s always the option of downloading free report templates. You can even get them from the list above. This will not only hasten the process but you now have a reference to study if you are still determined to write your own report from scratch.

Tip 2: Make Everything Clear

There’s nothing good about a training report that is difficult to understand. Even when the results of the actual training program are not simple to discuss, how you put it into words must be clear cut. Readers who do not get what they are reading won’t find any content useful, which will defeat the purpose of the report.

Tip 3: Write for Your Audience

When you come up with a training report in PDF , keep in mind that you are submitting this to specific people. Are they the type to enjoy a lot of details or are they only looking at the big picture? Thinking about things in that manner can help you go far with your reports. Write for them and everybody will benefit from it more.

Tip 4: Ensure the Complete Lack of Errors

Besides being overly convoluted, there is another thing that you have to avoid when it comes to your reports: mistakes. These can range from simple typos to outright misinformation. Double-check your report before submitting it so that you can be sure that you are properly reporting on the right training progress.

What is the purpose of a training report?

A training report is often utilized by business owners to keep track of any key takeaways from their training programs . That way, improvements can be made to areas that need them and management can see which areas are working out just fine.

Is there a strict format to adhere to when writing reports?

Due to the general nature of report templates , there is no single format to follow. However, it may help your company to adopt a singular training report format for the sake of uniformity.

What are the common elements of a report?

No matter what kind of report you are making, be it a feedback report on training attended by your employees or otherwise, there will always be common elements in each one. A title page will always be included, along with a table of contents and an executive summary .

It takes a while to find an employee that truly fits your ideal standards, which is why training those good enough to reach your desired level is often better recommended. That way, you can have a say in their development too. Now that you are better educated about how a training report doc works, what are you planning to do? Will you download examples like the monthly training report template or is creating one from scratch more up your alley? Either way, make your decision soon so you can act as soon as possible!

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Reporting on Training

A training annual report communicates your programs' return on investment to key leaders.

HR Magazine, November 2006

Tamar Elkeles is a numbers-cruncher. She knows exactly who her customers are and how they are consuming her product. She knows how much each customer interaction costs and what it brings to the bottom line. And since she knows that her success is measured by her results, each year she compiles an annual report that is shared with stakeholders.

Elkeles isn’t an accountant or a CFO—she’s vice president of learning and organizational development at QUALCOMM Inc., a San Diego-based wireless communications company. Her customers are some 9,300 QUALCOMM employees around the world; her product, the more than 500 different programs she and her staff develop and deliver each year.

Elkeles sees the time spent on the annual report as an investment. “It’s important to demonstrate the value of learning,” she says.

Experts say annual reports are a growing trend in learning organizations. “Training is now being held to the same standard as other [business] segments,” says Paul Sanchez, global director of employee research at Mercer Human Resource Consulting in New York. Learning professionals at all levels are now often asked to demonstrate training’s impact on business goals and to conduct return on investment (ROI) analysis. A formal annual report on training activity and results takes the idea one step further, consolidating individual analyses into one comprehensive report.

Plus, proactively compiling a report can help learning professionals make a positive impression on their organization’s senior management. “Do it before someone asks you for it,” says Leslie Joyce, chief learning officer at Atlanta-based home improvement giant The Home Depot. “Then they know you are really a business partner.”

Calculate and Communicate

Even the smallest training departments do some sort of post-training evaluation, and maybe even an occasional ROI analysis. But many departments lack a systematic approach to analysis and a regular means of communicating the results to senior management. In today’s competitive environment with each business function vying for its share of the budget, that can be a mistake.

“Every company today is looking for return on how it invests resources,” says Sanchez. “Training as a staff function absorbs a huge percentage of the revenue dollar. Companies want to know if the investment is being appropriately applied, and if there are effective, measurable results.”

A training annual report can answer both needs. First, it forces training managers to develop a systematic analysis approach, so that they can clearly demonstrate their results. Second, it provides a vehicle for communicating those results to senior management. “An annual report can absolutely help [training managers] with gaining a seat at the table,” says Theresa Seagraves, a training value and ROI expert and author of Quick! Show Me Your value (ASTD Press, 2004). “It provides the basis for an excellent conversation.”

Training professionals know that their budgets are often the first to suffer when business takes a downturn. Consistently reporting data on training’s positive effect on business goals can help break that pattern and put training managers in a stronger position to negotiate and defend their budgets, says Seagraves.

Learning professionals in the trenches agree. “If you don’t report on what you’re doing, people will say, ‘Of course [training is] valuable, but I don’t know if I can afford it this quarter,’ ” says Ted Hoff, chief learning officer at IBM in White Plains, N.Y. “When you have this kind of disciplined reporting, the same discipline you bring to a capital investment, people will follow up on the commitment” to training initiatives.

Discipline Boosts Departmental Value

But compiling a training annual report isn’t just an exercise in justification. Learning professionals say that sharing the report with training staff can reap departmental benefits as well. “The value comes from the discipline of running learning like a business,” says David Vance, president of Caterpillar University, the learning organization of Peoria, Ill.-based heavy equipment and engine manufacturer Caterpillar.

For instance, at The Home Depot, new cashier training used to be a blend of classroom training and two hours of hands-on practice in a simulated work environment. But the annual analysis showed that cashier effectiveness scores were mainly influenced by the classroom training portion, while the lab portion added little value. As a result, that portion of the training was eliminated. “We saved dollars by returning individuals to the floor two hours earlier,” says Joyce.

An annual review of the training department’s impact also can go a long way toward boosting morale and motivating employees who design and produce learning initiatives. “When people in the learning community saw [our results], it really did a great deal to motivate them,” says Joyce. “Suddenly your role is very concrete: Something you wrote changed the bottom line.”

Starting from Scratch

Some learning organizations already do analysis and reporting regularly for their own use; in these cases, it’s fairly easy to take the extra step of summarizing the data annually into a report for senior management. But training departments with no analysis and reporting foundation may be intimidated by the prospect.

“People are always afraid of the time investment,” says Seagraves. “It can be time-consuming—it’s hard for people to commit to that first time. But after you’ve done [the annual report] once, it becomes very easy to update.”

There are no hard-and-fast rules on the content of a training annual report, but as a starting point, Sanchez recommends following a basic outline:

  • Review the company’s broader HR mission and the major issues facing the company that have been addressed through training—for example, reducing accidents in the workplace through safety training, or focusing on loss prevention through specialized training.
  • Describe the training function’s goals and objectives for the past year. Specify the indicators used to measure the success or failure of each goal and report the department’s performance using these indicators.
  • Provide an overall, realistic assessment against the budget. Demonstrate commitment to savings wherever possible. At The Home Depot, Joyce’s annual review includes data about any projects that have reduced the cost of learning development. “If the days to development are reduced, we know the cost savings of getting [curriculum] to stores a week earlier,” says Joyce. “If we turn an instructor-led module into an e-learning module, we calculate out the cost savings and learning impact.”
  • Offer conclusions drawn from the past year’s performance and give recommendations for improvement for the coming year.

Digging Out the Data

Collecting the necessary data can be the biggest challenge in compiling a training annual report. While Hoff says IBM’s data capture and analysis process is largely automated through its learning management system, Joyce says much of the capture and analysis conducted at The Home Depot is done by hand. She says the company calculates such things as training programs’ ROI, impact on sales, and effect on turnover, losses and accidents.

At Caterpillar University, Vance and his team do some of the analysis manually as well—and he wouldn’t have it any other way. Vance says that much of the value of the annual report exercise comes in giving training managers a better grasp of the data surrounding their work. Having the analysis automated “would defeat some of the benefit—it’s like skipping your homework and someone gives you the answers,” Vance says.

Departments without readily available data can ramp up by embedding measurement indicators at all levels of learning. For each program, determine how you will evaluate its effectiveness. Then build a system to track those indicators over time—whether the data is part of a learning management system or is tracked using a simple Excel spreadsheet. For new programs, identify the measurements that will be used to quantify results, says Joyce.

If this all seems overwhelming, Vance recommends starting small. “You don’t have to do it for every program,” he says. Start with the top 10 training programs. Measure the programs based on Donald Kirkpatrick’s four levels of evaluation. (For more explanation on this analysis, see “Evaluating Evaluations” in the June 2002 issue of HR Magazine.) “We’re not talking a lot of money, or a dedicated person,” to measure the programs, says Vance. He says that even companies that don’t have a computer-based learning management system, or that track training data using an Excel worksheet, can benefit from “just starting the process.”

Don’t be discouraged by inexact data. “People want it to be perfect,” says Joyce. “The fact that you’re looking at it and thinking about it puts you eons ahead of people who aren’t even asking the questions yet.” Vance agrees: “It doesn’t have to be super accurate; you’re just trying to get in the ballpark here.”

Know Your Audience

When identifying what areas to highlight in a training annual report, be aware of your audience. “See what’s important to your chief executive,” says Seagraves. If the CEO is focused on the effect of workplace accidents on manufacturing output, highlight how safety training has reduced the number of accidents in the past year, and how productivity has increased.

If the executive spotlight is on increasing sales, focus on how targeted product knowledge training or sales training has boosted results. Seek out testimonial statements from managers who have seen training results firsthand. “It is always much better if someone else is communicating your value for you,” says Seagraves.

While it’s important to demonstrate the learning organization’s value and impact, don’t get too bogged down in data. “A lot of people won’t read it all,” says Seagraves. She recommends providing a one-page executive summary and succinct, one-line section headings to get the main points across in a quick scan. Then provide the heavy-duty data in backup sections.

“What [CEOs] want to know is, are you focusing [the training] in the right places? Can you take all the programs you’re working on and tell me how [reaching business goals] is going to happen?” Seagraves says.

IBM’s annual training report for executive management summarizes the activities and results that more than 1,200 learning professionals delivered to some 350,000 employees around the world. In the report, Hoff says, “we give aggregated results across all learning on certain key questions.” Examples of those questions include:

  • How much did we invest in training?
  • How much time did it take to conduct the training?
  • How much value was realized from each training dollar spent?
  • Across all courses, what did participants think about the programs?

The leaders of each of IBM’s six business units and each geographic region receive more-detailed reports that focus on training activities and results in their unit or region. “We give as much depth as is needed for the level of executive,” says Hoff.

Talking ’Bout an Evolution

Despite the label, writing an annual report is not really an annual event—it’s an ongoing process throughout the year. Most organizations track training data continually, with periodic review and reporting monthly, quarterly or semi-annually. These periodic reports come in handy in the third quarter—the time when most executives begin working on corporate annual reports.

Deciding to compile a training annual report is also a philosophical change for a learning organization—and, like any change, it takes time. “It’s an evolutionary process,” says Vance. “There aren’t any silver bullets here.”

But experts and experienced learning professionals agree the time and effort are well worth it. “If you want to be in the game, you need to have this groundwork laid,” says Seagraves. “Doing an annual report is an excellent way to lay the groundwork and get ahead of the pack.”

Jennifer Taylor Arnold is a freelance writer in Baltimore.

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How to Write a Training Report

by Kimberlee Leonard

Published on 2 Nov 2018

Business owners use training reports to track and summarize the key takeaways from training programs. The reports might review an organization's annual training program or focus on smaller training sessions. Business leaders use these reports to evaluate what is working and what isn't and to develop recommendations for change. When you write a training report, include basic formatting components so the data is easily absorbed.

What is a Training Report?

Generally, a training report will evaluate the positive and negative aspects of a training program after the event has occurred. As such, you'll start by defining the training program with a cover page that includes the name, location and date of the training. Include the date of the report, the author's name and contact information in a second block of information on the cover page. Depending on the duration of the training, some reports are necessarily longer than others. An annual review of a multi-city weekly training program is longer than a report concerning a two-hour training program, for example. Long reports incorporate a table of contents so readers can easily navigate the data.

Describe the Background and Objectives 

Depending on the length of the report, training program background and objectives might be written as separate sections. Short reports often combine these components. The background component describes a training summary and how information for the report was gathered. Reports might include feedback from trainers and attendee reviews or surveys. Define why the training occurred and what leadership sought to accomplish by appropriating resources for the program. If the program doesn't define why the training occurred, it isn't possible to properly evaluate whether the objectives were met.

Describe the Training Methods and Activities

Include an explanation for how the training was conducted. Describe the presentation content as well as participant workshop exercises and the duration of each. Detail how learning aids were used in the course of the training program. Also, discuss any field trips that occurred in the course of the training.

Break this section into subsections if the training was extensive, conducted over extended periods of time and across geographic areas, or had many different types of activities. For example, a three-day sales-training workshop could have guest speakers, a sales manager breakout session and a ropes course for team building. Each of the speakers, sessions and the ropes course are explained in different subsections.

List Your Key Findings and Recommendations

Since the objectives and methods were previously defined, this section highlights the key takeaways. Review key feedback common in surveys. Be specific but don't get bogged down in too many details. The conclusions discuss potential implications to the organization based on the key findings. Make recommendations a separate section. Avoid combining recommendations with conclusions. There may be some overlap with the ideas discussed in key findings. However, keeping recommendations separate allows readers to succinctly find information to help the organization move forward productively.

Attach Supporting Documentation

Include supporting documents such as copies of training materials, slide presentations or agendas. This information is supplemental but helps future training program planners review exactly where new changes can be implemented during training.

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Essay and report writing skills

Essay and report writing skills

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Course content, course reviews.

Writing reports and assignments can be a daunting prospect. Learn how to interpret questions and how to plan, structure and write your assignment or report. This free course, Essay and report writing skills, is designed to help you develop the skills you need to write effectively for academic purposes.

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After studying this course, you should be able to:

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Report Writing

Accurate reporting is vital to protect the integrity of any case. Learn how to improve your writing skills with topics that will encourage factual report writing, evidence collection, metadata, elements of a crime, distractions, technology, and more.

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Report writing course, structured findings: writing effective reports, available formats: full-day training course, multi-day training course, course outcomes.

This report writing course will:

  • Help participants determine a report’s scope and depth prior to putting pen to paper.
  • Provide participants with tools for identifying their report’s main points and supporting details.
  • Suggest several steps writers can take to improve a report’s readability.
  • Highlight common mistakes report writers make.
  • Explain how to use white space, headings, bullets, and illustrations.
  • Provide concrete guidance for creating effective executive summaries.
  • Offer proofreading tips.

Course Overview

Learn to write reports that get read during this interactive report writing workshop.  During this session, participants will learn how to identify their documents’ readers, how to adjust the scope and depth of their writing to accommodate the interests of different groups, a process writers can follow to isolate their primary message and its supporting details, and simple actions report authors can take to improve the quality of their prose. While this course is not a basic writing program, the workshop does address common errors writers make and solutions to those problems. Furthermore, participants will learn how to use illustrations and photos to improve the attractiveness of their documents. Following that discussion, the instructor will share guidelines for creating good executive summaries. The program concludes with proofreading tips for finding mistakes before a report heads to the printing press.

Program Objectives

At this program’s conclusion, participants should be able to:

  • Identify a report’s readers.
  • Define the scope of a report.
  • Craft a thesis statement.
  • Group information logically.
  • Write an enticing introduction.
  • Use headings, bullets, and other tools to make reading easier.
  • Incorporate charts, photos, and other graphics to illustrate report findings.
  • Create a compelling conclusion.
  • Apply rules of standard English to their writing.

The following outline highlights some of the course’s key learning points. As part of your training program, we will modify content as needed to meet your business objectives. Upon request, we will provide you with a copy of the participant materials prior to the session(s).

Workshop Outline

Examining the evidence: what’s been happening.

This program kicks off with an evaluation of the current reports participants write.  During this workshop segment, group members will identify elements that detract from or enhance the credibility of their writing.  Next, they will highlight the specific challenges they wish to have addressed during the session.

Starting from Scratch: Write for the Reader

In this part of the program, we will discuss the importance of audience analysis and its role in determining the scope and depth of a report.  Working with a sample report, the group will identify audience segments.  Next, the participants will examine each segment’s interest in the topic, existing knowledge of the material, understanding of industry jargon, and additional elements that differentiate this group from other readers.  Once they have a firm grasp of their audiences’ needs, we will look at how those requirements should influence a report’s design.

Creating a Thesis Statement: What’s Your Point?

A report is easier to write when a strong main idea exists.  During this seminar segment, we will practice using a tool that will help participants identify a topic statement and its supporting ideas.  By the conclusion of this part of the course, participants should have an outline from which they can work during the session’s remainder.  

Making It Easy: Three Steps to Better Readability

Writing in the active voice, choosing accessible vocabulary, and using short sentences and paragraphs, are three actions writers can take to improve the quality of the texts.  Working with examples provided by the instructor, participants will apply these rules.  Next, they will review reports they have authored to determine whether those documents would benefit from the same treatment.

Preventing Laziness: Tighten Your Text

“There’s problems with the machine.” “Each employee should bring their ID to the meeting.” “The number of people failing the test are growing.”  Wrong, wrong, and wrong.  All of those sentences contain the type of errors that can ruin a piece of writing.  During this part of the program, we will review the common mistakes writers make and discuss tips for avoiding such blunders.  Following this discussion, participants will examine their writing and hunt for problems of which they may not have been previously aware.

Showing the Way: How Photos, Illustrations, and Formatting Can Help

If it doesn’t look good, it probably won’t get read.  Unfair? Maybe.  True? Yes.  Sleek, clean, and good looking reports attract eyeballs. During this part of the workshop, we will review tips for improving a document’s readability with the use of headings, bullets, white space, and illustrations.  What was that? You’re not artistically inclined? Thanks to many low-cost or no-cost stock image sites and drawing tools, you don’t have to be.  Business Training Works maintains a list of such resources, and at the end of this segment, the instructor will share our latest finds.

Economizing: What’s the Executive Summary

Once a writer completes a report, it’s time to write the executive summary.   These one or two-page documents get to the heart of a report’s main point, conclusion, and recommendations.  In this part of the training program, participants will learn best practices for creating executive summaries.  Following that discussion, they will draft a summary of their reports.

Checking Twice: Proofreading Tips

“How those typos made it into that report, I will never know.  I swear they weren’t there when I was working on it!”   At some point, most writers have the unpleasant experience of finding errors in their work despite having performed what seemed like a thorough review.  Unfortunately, for many report writers, the more time they spend with their text, the less likely they will see its flaws.  This inconvenient truth can make the proofreading process difficult.  In this final course segment, we will offer suggestions for reviewing documents and catching errors that might have otherwise initially gone unnoticed.

At the program’s conclusion, participants should understand the elements a report should contain and the steps they should follow to succinctly present their findings.

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When you team with us, you’ll get:

  • A partner who will ask questions about your goals and objectives.
  • An opportunity to have a tailoring call and to speak with the program facilitator prior to a workshop.
  • Interactive facilitation conducted by someone who has a deep understanding of adult learning and the topic at hand.
  • A post-training web-based skills check-in meeting if desired.
  • People behind the scenes who will work to make our relationship a success.

You won’t get:

  • A workshop leader who sells products during class time.
  • A talking head with a PowerPoint presentation and not much else.
  • Lecture-based training that’s too academic, not practical, and doesn’t connect to life in the workplace.
  • The sense that you are a number, a transaction, or a cog in a machine.

Onsite Training Course Reminders

Our instructor-led training courses are available to private groups.  These workshops are not offered in a public seminar format.  Please  contact us  to speak with a facilitator about your needs and bringing training to your organization.

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We also travel to Africa, Australia and New Zealand, Asia, Canada, Central America, Continental Europe, the Middle East, and the United Kingdom.

Please contact us about your location.

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  • For instructor-led webinars, take a look at our  virtual classroom programs .
  • For information about self-paced courses available to anyone, visit our online courses catalog .
  • For free resources, check out our resources pages .

Questions This Page Answers About Report Writing Training

  • Where can I find an onsite course to learn how to write better reports?
  • Who offers report writing training?
  • Who has a workshop I can bring to my office to help my team learn how to write better reports?

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Report Writing

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Who Should Attend

Federal civilian employees, military employees, contractors and anyone else who wants to learn and/or review the fundamentals of report writing.

Additional Information

Prerequisites: None Advanced Preparation: None CPE Field of Study: Communications

What You Will Learn

  • A step-by-step process for writing clear, concise, organized, and reader-friendly reports.  
  • Learn about the different types and sections of reports.
  • Understand who your readers are and how to write the report to meet their needs.
  • Discover techniques for gathering information and determining what is necessary for your reader.
  • Ideas for planning, outlining, and organizing the report before you write.
  • Plan and organize short reports, as well as long reports.
  • Tips for effective grammar, style, sentence structure, language, and tone.
  • Learn to format the data according to the purpose of the report.
  • Write reports that are crystal clear for your reader.
  • Write reports that promote action and get results.

Why You Should Attend

The ability to communicate in writing is a fundamental and critical skill. As you advance in your Federal career, your writing skills become more and more important. This course will help you develop these skills and increase your chances for promotion.

  • Critical Thinking for Clear Writing: An Introduction
  • Editing Skills for Government Employees
  • Effective Writing Workshop
  • Federal Writing Boot Camp
  • English Essentials: A Comprehensive Review
  • Proofreading Skills for Government Employees
  • Plain Language Writing for Government Employees
  • Federal Business Writing Certificate Program
  • Management and Program Analysis Certificate Program: Level Two

Margie Bastolla Facilitations Small Logo

Customized Workshops to Help Your Audit or Compliance Team Write Clear, Impactful Reports

Simplify your reports. Connect with Readers. Make a Difference.

In-Person and Virtual Workshops Available

Report writing made easier!

Know you're doing it right, save time and frustration..

Unify your team. Reduce back-and-forth edits, rewrites, and revisions.

See immediate results.

See real-time writing improvement. Watch everyone's confidence soar!

Is writing the report a struggle? 

Is developing the audit observation difficult for you?

Are you unsure of how much detail to include?

Is your writing wordy, unclear, or disjointed?

Would you like to reduce the edits and revisions to your writing?

Is editing your team's writing frustrating and time-consuming?

Are you struggling to issue the report on time?

Does the report-writing process make your brain hurt?

Richard Chambers, President and CEO The Institute of Internal Auditors

With private workshops you get:

Tailored training that meets your department's specific objectives.

Customized materials that include your department's actual reports, templates, and guidelines.

Writing exercises based on current audits.

Expert feedback and coaching.

Travel savings.

Post-training follow-up.

Report-Writing Workshops

Mastering the essentials of audit report writing.

  • Write compelling reports that engage your readers.
  • Meet your readers' needs for report content, structure, and readability.
  • Follow a disciplined approach for developing each audit observation.
  • Identify root causes and recommend appropriate solutions.
  • Engage in writing exercises that result in real-time improvement.

How to Write Clearly and Concisely

  • Eliminate ambiguity and confusion in your writing.
  • Use precise, direct wording.
  • Learn how active and passive voice impacts clarity.
  • Remove jargon, pompous words, and wordy phrases.

Editing with Ease

  • Reduce edits, rewrites, and revisions.
  • Edit others' writing using an approach that encourages learning and pride of authorship.
  • Master the techniques of professional writers to improve report readability.
  • Practice editing reports and writing samples.

How to Write Persuasive Executive Summaries

  • Write to capture the executive’s attention.
  • Create a five-point message.
  • Use wording that is clear, direct, and strategic.
  • Practice writing an executive summary.

Writing Effective Policies and Procedures

  • Write P&P's that employees read and operationalize.
  • Delineate policies from procedures.
  • Create clear lines of responsibility.
  • Write clearly and concisely.
  • Rewrite sections from your organization's P&P's.

Working with Margie is easy. 

In-person and virtual training available.

She'll customize a workshop to meet your team's learning objectives.

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Why Margie Bastolla Facilitations?

My name is Margie Bastolla and I help internal audit and compliance departments write clear, impactful reports, reduce revisions and rewrites, and quicken report issuance. I've trained hundreds of organizations around the world on everything from report-writing and leadership skills to risk-based and performance auditing. Furthermore, I wrote the 2023 book Clarity, Impact, Speed: Delivering Audit Reports that Matter, 2 nd edition , published by The Institute of InternalAuditors (IIA). Before forming my training company, I spent 20 years as an executive and leader at The IIA. Thus, I know and LOVE auditors!

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What people are saying...

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“I just received the first report following Margie’s training and the team is already applying the report-writing principles!”

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"Margie's workshops have re-energized and focused my team. They have grown tremendously in report-writing confidence and skill...and their reports prove it!"

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After working with Margie, the internal audit teams at all thirteen UT institutions know what it takes to develop a great report.  Everyone’s on the same page now, which makes our reports more consistent and their development much easier.

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Be your client's most trusted advisor., simplify your reports., connect with readers., make a difference., wasted time.  numerous revisions. mounting frustration..

You deserve better!

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Let’s be S.A.F.E. out there

Follow these report-writing tips to improve the outcomes of your cases.


Officers asking themselves the S.A.F.E. questions throughout their investigations and report writing will lead agencies to become more successful in the courts.


The PoliceOne Academy features several hours of coursework on police report writing including how to write effective use-of-force incident reports, narrative skills for report writing and keys to time management when writing reports. Complete the courses to improve and retain critical skills to help improve your written documentation of events in the field. Visit the PoliceOne Academy to learn more and for an online demo.

By Steve Pratt

How many of you remember this famous saying: “Let’s be careful out there”? It was a safety call by Sergeant Phil Esterhaus from the television show Hill Street Blues. Today we say to each other “be safe” or “stay safe.” We understand the meaning behind those sayings. I would like to offer another meaning of how we can be “S.A.F.E.” out there.

Often after reading court decisions, I find myself asking questions such as, “How did the situation get that far?” or, “How did the court come to that decision?” Sometimes court findings tell us the officer failed to explain why they did what they did. In some decisions, they say the officer explained “X” or “Y” but we found “Z.” This article will provide a way to approach police report writing that will improve the outcomes of your cases.

Details count

Over the years the courts have given their guidance about what information is valuable for their decision-making. In Graham v. Connor (1989) , the Supreme Court guided us to make reasonable decisions based on an objective consideration of all the facts and circumstances involved in an incident. Information not included in our reports would not be able to be considered by the court.

Criminal statutes are divided into specific elements of each crime. These elements are fulfilled with “facts” to classify an incident as a specific crime. We are taught in our basic academies to become “trained observers” and what details to observe in various situations. Information about how our training and experience influence our perception of an incident are valuable in establishing reasonable suspicion or probable cause.

Taking a S.A.F.E. approach

Based on the guidance of the courts, academy training and continuous training, I offer the acronym S.A.F.E., which stands for Specific Articulable Facts Exhibited, as a method to improve police report writing.

Here is a field example of the S.A.F.E. approach in action:

You were working your beat when you saw a subject exit a known drug house. Your agency served a drug warrant at the same house two days prior to the incident. You recognized the subject, because you had arrested him seven times in the past and were familiar with the subject’s criminal record. Every time you had arrested him, he had drugs in his possession.

The subject was recently highlighted on an officer safety bulletin. The bulletin stated the subject had been in possession of a firearm and was a convicted felon. As the subject walked away from the house, he repeatedly looked over his shoulder. You noticed the front right pocket of his clothing was drooping down and he was conducting a security check (patting the area) with his right hand. You also noticed his right arm wasn’t moving with a natural swing while walking as his left arm moved naturally. His right arm was instead held closely to the side of his drooping clothing.

One month prior to this incident you had attended training about concealed weapons that included physical indicators of persons carrying concealed weapons. The subject demonstrated three of the indicators you had been trained to identify.

In the example above, how many Specific Articulable Facts Exhibited (S.A.F.E.) were there? Were there details that could be valuable for a court in determining the validity of a lawful detention? If the subject fled the detention and reasonable force was used to capture the subject, would the details available help to lay a solid foundation for the necessity of that reasonable force?

What reports usually miss

Too many times we read reports by officers like this:

I observed the subject, John Smith, a known police character. I stopped him because he left a known drug house. I patted him down and located a firearm on his person. The end.

Isn’t something missing in this example? Field supervisors reviewing their officers’ reports after a resistance response or use of force should be asking some basic questions:

  • What did the subject Specifically do?
  • Are those actions Articulated with detail?
  • What were the objective Facts Exhibited during that encounter?

The field supervisor should kick back reports when the answers to those questions are not present. When I have returned reports to my officers, it has been my experience that they have always had the answers to the S.A.F.E. questions. Once they got used to asking themselves the questions while report writing, it was an easy fix!

Changing report-writing habits

The challenge for officers and supervisors is to see the entirety of the investigation being conducted and to know that the S.A.F.E. details are invaluable for follow-up investigators and the courts, as well as the court of public opinion. S.A.F.E. report writing is a must in our current age of policing.

As leaders, we influence the mindset and habits of our officers. We have the power to create positive change in police culture. Officers asking themselves the S.A.F.E. questions throughout their investigations and report writing will lead agencies to become more successful in the courts. This will reflect positively on the profession as a whole.

Let’s be S.A.F.E. out there!

About the author

Steve Pratt retired as a patrol sergeant with the Springfield (Missouri) Police Department in 2017 after 23½ years of service. Prior to his service in law enforcement, Steve served 9½ years in the United States Marine Corps. Steve has been a law enforcement trainer since 1996 and has an Associate of Science degree from Drury University. Steve is an original member of ILEETA. He has completed the IACP Leadership of Police Organizations course along with numerous other certifications. He is also an FBI LEEDA Trilogy graduate . Steve is currently the assistant academy director of the Drury University Law Enforcement Academy in Springfield, Missouri.


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It’s here! Announcing our newly updated Report Writing course.

Enhanced Report Writing with YOU in mind.

Law Enforcement Resource Center (LERC) knows how critical excellent report writing skills are to everyone in the law enforcement community. That’s why we updated our Report Writing course. Not only is the content improved and features the latest report writing techniques, but we made revisions to the training format for a more constructive learning experience.

Report Writing features :

  • Learning on-demand anytime, anywhere you have Internet access.
  • Organized into short learning modules.
  • Clear, easy-to-use navigation.
  • Real-life learning scenarios with practical application.
  • Learning is tracked, so you can leave the course and return without missing a beat.
  • Knowledge assessments and certification upon successful completion.

What’s in it for you?

  • Become a faster, more accurate report writer.
  • Write reports more concisely and clearly.
  • Create reports using everyday language.
  • Improve your report writing confidence.

High value, low cost: $29.00 per course

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Jon Kingsbury, JD

He has been a police officer since 1995. Most of his career has been spent in uniform, both as a patrol officer and supervisor, and currently holds the rank of Lieutenant. In addition, he has experience as a department physical fitness instructor, defense tactics coordinator, field training officer, SWAT team supervisor, and in-service trainer. Lt. Kingsbury received a BA from the University of Minnesota and a JD from Hamline University School of Law, graduating magna cum laude. He has instructed college courses in report writing and criminal procedure, as well as being law enforcement consultant in the areas of use of force and search and seizure. He is a member of several organizations, including the Minnesota State Bar Association, International Law Enforcement Educators and Trainers Association, and the National Tactical Officers Association.

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Technical Report Writing Training Course

  • Course Overview
  • Course Topics

Why select this training course?

In engineering, technical reports are written by engineers to espouse technical information, facts, and conclusions. The Rcademy Technical Report Writing Training Course is designed to teach the skills necessary for participants to master the art of excellent technical report writing. They will also learn how to instruct, educate, inform, recommend, and persuade an audience with their technical reports. Focus is also given to how participants can present technical reports laced with originality, accurate statistics, and attractive and relevant graphics that will satisfy the expectation of their audience.

What should be avoided in a technical report?

Technical reports are written with an audience in mind, so they must be based on facts, logical deductions, calculations, and objectivity. Thus, when writing a technical report, a writer should avoid subjective evaluation, which can influence the report’s outcome due to biases. Therefore, it is ideal that a technical report is written objectively to ensure that its analysis and discussion are objective.

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What are the characteristics of technical report writing?

Conventionally, an excellent technical report should be clear, detailed, accurate, and complete. It should also be devoid of assumptions, laced with precise logic, and relevant to the practices described . Also, a technical report should be interesting, with a straightforward, significant, and relevant narrative. Finally, it should be technically sound without personal and commercial bias.

Who should attend?

The following individuals should partake in The Technical Report Writing Training Course by Rcademy:

  • Engineering students  that design, test, and build machines and structures using science and calculations
  • Professional engineers  responsible for implementing engineering projects and reporting progress to relevant persons
  • Contractors  responsible for writing proposals and specifications for technical projects
  • Non-specialists  interested in building technical knowledge and skills
  • Technicians  responsible for building, operating, maintaining, and repairing inventions of experts and amateurs in the technical field
  • Experts  that are conversant with the technical field and operate in academia, research fields in government, and business
  • Executives are charged with making business, legal, governmental, administrative, and economic decisions on the inventions of experts and technicians

What are the course objectives?

This Technical Report Writing Training Course by Rcademy is designed to help participants achieve the following outcomes:

  • Learn about the fundamentals of technical report writing and the uses of a technical report
  • Identify an excellent technical report and design
  • Understand how to use the technical report to communicate information
  • Plan and implement a reader-friendly technical report format
  • Learn the needed skills to structure and organize technical reports
  • Learn the nuances and laws of an excellent technical report
  • Identify various forms of technical reports and their relevance

How will this course be presented?

This course is participant-oriented and specially designed to meet participants’ expectations and boost their knowledge and skills. Practical approaches ensure constant and active learning by the participants undertaking this course. Seasoned professionals will teach the course with years of expertise and experience, and the modules are designed from extensive, in-depth, and relevant research.

The Rcademy Technical Report Writing Training Course includes practical and theoretical learning by providing participants with slides, lecture notes, case studies, and real-life scenarios. Participants will also partake in interactive sessions, mock pitches of technical reports, and workshops and will be provided with a feedback platform to confirm their optimal satisfaction.

What are the topics covered in this course?

Module 1: Introduction to Technical Report Writing

  • Definition of a technical report – Parts of a technical report – Informal report – Uses of informal report
  • Formal report – The component of a formal report – The concept of front material – Preparation of formal components – Format devices
  • Informational and evaluation report – Data presentation – Suggestion
  • Feasibility and recommendation reports – Arranging a recommendation report – Writing and presentation of the recommendation report

Module 2: Stages in Technical Report Writing 

  • Technical writing applications – Memorandum format – Letter format
  • Technical writing process – Pre-writing stage – Writing stage – Post-writing stage
  • Report purposes – Technical problem statements – Rhetorical problem statements
  • Data gathering – Previous reports – Data sources – Incomplete data – Excess perfection syndrome

Module 3: Effective Communication in Technical Report Writing

  • Sentence clarity
  • Clear paragraphs
  • Clear organization
  • Clear revision
  • Reading clarity and comprehension
  • Personal grooming

Module 4: Laws of a Good Technical Report

  • Access to reports by readers
  • Concise report
  • Proper arrangement of information for readers
  • Accurate referencing
  • Straightforward writing style
  • Cross-checking inconsistencies and errors

Module 5: Objectives of a Technical Report Writing 

  • Identification of objectives – Who is the report for? – Why produce a report? – What information is covered – Readers’ knowledge of the subject matter – Details relevant to readers – The essence of a report to a reader – What is the expected response of a reader? – Bridging the gap between the present knowledge of a reader and what they ought to know – What level of formality is suitable?

Module 6: Format of a Technical Report 

  • Sections and subsections
  • Section headings – Title page – Acknowledgment – Summary – Table of contents – Scope of the report – Procedure – Results – Conclusion – Recommendation
  • References – In-text citation – Harvard referencing

Module 7: Writing a Technical Report

  • Spelling – Avoid the wrong use of words – Technical word usage – Non-technical word usage
  • Punctuation – Use of commas – Use of hyphens
  • Case study/example

Module 8: Textual/ Graphical Report Elements

  • Textual report elements – Descriptive – Analytical – Comparative – Conclusive – Persuasive – Summary
  • Graphical report elements – White space – Maps and aerial photographs – Graphs – Schematic and flow diagrams – Tables – Clutter – Color, line style, and weight – Next link and graphics

Module 9: Appearance Elements

  • The concept of taste
  • Simpler appearance
  • Standard format
  • Covers, bindings, and colors
  • Tabs and dividers
  • Large format maps and figures
  • Fancy fonts
  • The custom report covers and tab sets

Module 10: Use of Diagrams in Technical Report Writing

  • Diagram positioning
  • Table Usage – Units and powers of ten in the column heading – Similar Group items
  • Diagram referencing
  • Diagrams checklist – Relevance – Easy to use – Attractive

Module 11: Audience Analysis in Technical Report Writing

  • Primary audience
  • Secondary audience
  • Audience and the Use of your report
  • Audience prejudice
  • Audience functions and concerns
  • Effect of a Report on Audience
  • Time and money

Module 12: Technical Report Finishing

  • Summary writing tips – Consider the word count – Provide background information – Highlight major findings – Employ continuous prose
  • Table of content
  • Title page – Title – Author’s name – Report reference number – Date – Classification
  • Plagiarism checks
  • Final check/submission

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Effective Report Writing

When: September 11, 2023 – September 22, 2023 Where: Asynchronous Course (Canvas) Instructors: Mike Ecker Cost: $549.00 Add to Calendar: iCal | Google

Registration is full or closed. Please join the waiting list.

View all upcoming courses for Effective Report Writing .

Contact Information

Paula Parker Program Coordinator [email protected]

Course Description

Can your reports hold up to the most challenging criminal and civil attorneys? Criminal and civil cases can be lost based on what is written in reports. Proper documentation of reasonable suspicion and probable cause are the foundations of report writing. Reports contain critical information showing constitutional justification for searches and seizures. Reports also identify the actions and behavior of suspects in cases where an officer is justifying the use of force. An officer’s ability to write with clarity as they articulate details and timelines is critical. Reports need to be factual, chronological, and clear in the description of the crime scene or encounter. This not only applies to criminal investigations but internal reporting as well.

Course Delivery Options

In-person or zoom.

Our in-person and Zoom courses are led by an instructor at a scheduled time in a group environment. Instructors will provide detailed information on grammar, punctuation, and writing. During the course, officers will practice writing reports, demonstrating their competency in report writing.


Our asynchronous course is self-paced and delivered online through a learning management system called Canvas. The course provides detailed information on report structure, style of writing, and attention to details. It is a true one-on-one experience for attendees and provides each student the time to evaluate information and construct a report. Each report generated by each student during the course will be reviewed by a subject matter expert who will provide guidance and suggestions for future assignments. During the course, officers will practice writing reports based on videos and statements, demonstrating their competency in report writing.


Course: Effective Report Writing ( Course Description ) When: September 11, 2023 – September 22, 2023, All Day Where: Asynchronous Course (Canvas)

Registration is closed. Please join the waiting list .

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.


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  1. 40+ SAMPLE Training Reports in PDF

    report writing on training

  2. FREE 13+ Sample Training Reports in PDF

    report writing on training

  3. 36+ Training Report Templates

    report writing on training

  4. 36+ Training Report Templates

    report writing on training

  5. 36+ Training Report Templates

    report writing on training

  6. 36+ Training Report Templates

    report writing on training



  2. Effective Report Writing Training

  3. report writing part1(2)

  4. Report Writing!! How to write a report!! How to write a good report

  5. Workday time tracking Training

  6. Report Writing


  1. How to Structure a Training Report and Summary

    1 Step 1: Plan your report Before you start writing your report, you need to plan its purpose, scope, and audience. Think about what you want to achieve with your report, what information...

  2. The Ultimate Guide to Using Training Report Templates

    Writing a training report well is key to capturing what your training program achieved. Here's a simple guide on how to use a training report template effectively, along with some handy tips: Start with clear objectives: Kick things off by spelling out what you wanted the training to achieve. This gives you a clear target for what you're ...

  3. PDF Training Report 3 Day Training of Trainers on Participatory Planning

    TRAINING REPORT 3 DAY TRAINING OF TRAINERS ON PARTICIPATORY PLANNING July, 18-20, 2016 Rock City Resort - SWAT Jul 2016, This training report was made possible with support from the American people through the U.S. Agency for International Development (USAID).

  4. Training Report

    Training Report Examples & Templates 1. Post Training Report Template Details File Format Google Docs MS Word Pages Size: A4 & US Download 2. Employee Training Report Template Details File Format Google Docs MS Word Pages Size: A4 & US Download 3. Industrial Training Report Template Details File Format Google Docs MS Word Pages Size: A4 & US

  5. How to Write a Report: A Guide to Report Formats with Examples

    Write with Grammarly Table of contents What is a report? Types of report formats What is the structure of a report? What should be included in a report? How to write a report in 7 steps What is a report? In technical terms, the definition of a report is pretty vague: any account, spoken or written, of the matters concerning a particular topic.

  6. Reporting on Training

    Reporting on Training A training annual report communicates your programs' return on investment to key leaders. November 1, 2006 | Jennifer Taylor Arnold i Reuse Permissions Tamar Elkeles is...

  7. How to Write a Training Report

    As such, you'll start by defining the training program with a cover page that includes the name, location and date of the training. Include the date of the report, the author's name and contact information in a second block of information on the cover page. Depending on the duration of the training, some reports are necessarily longer than others.

  8. How to Write a Report

    2 weeks Weekly study 3 hours Educators Learner reviews This course is part of the program English Business Communication and Report Writing Skills, which is one of the building blocks that leads to a degree in BA International Business (Top Up). Find out more. Learn how to improve your report writing skills

  9. Effective Report Writing Techniques

    Why Attend A technical report is more than a mere representation of facts about a situation. An influential report can move people towards taking a desired course of action. Moreover, the quality of a report can influence how the reader perceives its subject matter. In this course, we will describe the different types of reports.

  10. Report Writing Made Simple

    4.5 (7,250 ratings) 25,582 students Created by Clare Lynch Last updated 1/2023 English English, Arabic [Auto], 3 more What you'll learn Save time when planning a report by knowing the essential questions to ask Increase the impact of a report by understanding its purpose

  11. Essay and report writing skills

    This free course, Essay and report writing skills, is designed to help you develop the skills you need to write effectively for academic purposes. Course learning outcomes After studying this course, you should be able to: understand what writing an assignment involves identify strengths and weaknesses understand the functions of essays and reports

  12. Report Writing

    Accurate reporting is vital to protect the integrity of any case. Learn how to improve your writing skills with topics that will encourage factual report writing, evidence collection, metadata, elements of a crime, distractions, technology, and more.

  13. Report Writing Training Course

    This report writing training course teaches delegates the critical skills needed to plan and complete a precise and informative report.

  14. Report Writing Course

    This report writing course will: Help participants determine a report's scope and depth prior to putting pen to paper. Provide participants with tools for identifying their report's main points and supporting details. Suggest several steps writers can take to improve a report's readability. Highlight common mistakes report writers make.

  15. Report Writing Training: Step-by-Step Guide and Tips

    With this report writing training, you will have the confidence on craft reports that will deliver the message you are intending and be well-received by your managers. Go. Governance Skills Tips; Report Writing Technical: Step-by-Step Guide and Tips. Related Articles:

  16. Report Writing Training

    Ideas for planning, outlining, and organizing the report before you write. Plan and organize short reports, as well as long reports. Tips for effective grammar, style, sentence structure, language, and tone. Learn to format the data according to the purpose of the report. Write reports that are crystal clear for your reader.

  17. Audit Report Writing Training

    Margie Bastolla Facilitations provides Audit Report Training that every auditor needs. She helps auditors save time, avoid frustration, and see immediate results in their writing. ... I've trained hundreds of organizations around the world on everything from report-writing and leadership skills to risk-based and performance auditing ...

  18. Report Writing

    Videocasts. Terry Frisks. Miranda. Report Writing. Basic Witness Skills. Beginning Your Testimony. Sponsoring Physical Evidence. Sponsoring Audio/Video Recordings and Defendant's Statements. Legal Training.

  19. Police training: How to improve report-writing skills

    Based on the guidance of the courts, academy training and continuous training, I offer the acronym S.A.F.E., which stands for Specific Articulable Facts Exhibited, as a method to improve police report writing. Here is a field example of the S.A.F.E. approach in action: You were working your beat when you saw a subject exit a known drug house.

  20. LERC

    Law Enforcement Resource Center (LERC) knows how critical excellent report writing skills are to everyone in the law enforcement community. That's why we updated our Report Writing course. Not only is the content improved and features the latest report writing techniques, but we made revisions to the training format for a more constructive ...

  21. Technical Report Writing Training Course

    The Rcademy Technical Report Writing Training Course is designed to teach the skills necessary for participants to master the art of excellent technical report writing. They will also learn how to instruct, educate, inform, recommend, and persuade an audience with their technical reports.

  22. Effective Report Writing

    During the course, officers will practice writing reports, demonstrating their competency in report writing. Asynchronous. Our asynchronous course is self-paced and delivered online through a learning management system called Canvas. The course provides detailed information on report structure, style of writing, and attention to details.

  23. Create a form in Word that users can complete or print

    Show the Developer tab. If the developer tab isn't displayed in the ribbon, see Show the Developer tab.. Open a template or use a blank document. To create a form in Word that others can fill out, start with a template or document and add content controls.