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PowerPoint vs Other Presentation Tools: Which is Right for You?
When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.
PowerPoint: The Classic Choice
Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.
One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.
PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.
Prezi: The Dynamic Alternative
Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.
This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.
Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.
Google Slides: The Collaborative Solution
Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.
One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.
Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.
Keynote: The Mac-Friendly Option
If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.
One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.
Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.
Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.
Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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PowerPoint 2016 - Sharing Your Presentation Online
Powerpoint 2016 -, sharing your presentation online, powerpoint 2016 sharing your presentation online.
PowerPoint 2016: Sharing Your Presentation Online
Lesson 33: sharing your presentation online.
PowerPoint offers several options to enhance or even totally change the way you deliver presentations. Instead of presenting your slide show normally, you can choose to present it as a video , or you can even present it live online so others can view it remotely. No matter how you choose to give your presentation, you can enhance it by customizing your slide show to remove or reorder slides. All of these options can help you give a polished and professional presentation.
Optional: Download our practice presentation for this lesson.
Watch the video below to learn more about the different ways you can share your presentation.
Exporting a presentation as a video
The Create a Video feature allows you to save your presentation as a video. This can be useful because it lets your viewers watch the presentation whenever they want. To make sure your viewers have enough time to view each slide, you might want to rehearse the timings or record your slide show before using this feature.
To create a video:
- Click the File tab to access Backstage view .
- Click Create Video . The Save As dialog box will appear.
In addition to emailing your video, you can upload your video to free video-sharing sites like YouTube . Once your video is uploaded, you can give the link to anyone you want to see it. To learn more about using YouTube to share videos online, visit our YouTube tutorial.
Presenting your slide show online
Presenting a slide show online is surprisingly easy. All you and your viewers need is an Internet connection—they don't even need PowerPoint. Once your viewers are connected, you can start the presentation as you normally would.
Please note that you cannot edit your presentation or mark it with a highlighter or pen while you are presenting a slide show online. You also cannot use PowerPoint to speak to your audience. Plan to communicate with your viewers through teleconferencing, or pre-record your narration.
To present online:
- Select the Slide Show tab, then locate the Start Slide Show group.
- A link will appear. If it's not already selected, select the link.
- Click Start Presentation .
- Present the slide show as you normally would, using the mouse or keyboard to advance the slides.
- Open our practice presentation .
- Export the practice presentation as a video, and save it to your computer.
- If you have a friend or family member with an Internet connection, try to present the slide show online .
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Create and open
Create and open a presentation in powerpoint for the web.
Starting in PowerPoint for the web means your files are automatically saved in OneDrive. This lets you share the files with co-workers and start collaborating immediately. And when you need more functionality, you can work on the presentation together in the PowerPoint desktop app and all of your changes will be saved online.
To convert your Google Slides to PowerPoint, go to File > Download > Microsoft PowerPoint (.pptx). Then open the file in PowerPoint. See more at Get started with Sheets .
Create, open, and name a presentation
Go to powerpoint.office.com .
Select New blank presentation , open a Recent file, or select one of the themes .
To name the presentation, select the title at the top and type a name.
If you need to rename the presentation, select the title and retype the name.
Add a slide
Select the slide you want your new slide to follow.
Select Home > New Slide .
Select Layout and the you type want from the drop-down.
When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.
Or choose File > Download As to save a copy to your device.
When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.
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Present Online in PowerPoint 2016 for Windows
Learn how to use the Present Online option in PowerPoint 2016 for Windows. This feature may now have been deprecated.
Author: Geetesh Bajaj
Product/Version: PowerPoint 2016 for Windows
OS: Microsoft Windows 7 and higher
Date Created: February 21, 2018 Last Updated: December 29, 2022
How to manage multiple versions of PowerPoint on the same machine?
Feature No Longer Available
This feature is no longer available and has been deprecated. This tutorial page is maintained as an archival record.
Many presenters connect their computers to projectors or other display devices. They then navigate through their slides as they speak to a live audience. In recent times, it's common to deliver your presentation through a webinar, with your audiences spanning different countries and time zones. You can use many webinar options, but did you know that Microsoft included a basic, free option right inside PowerPoint? This option is known as Present Online , and you'll learn the basics of using this feature on this page.
Follow these steps to use the Present Online feature in PowerPoint 2016 for Windows :
- Open an existing presentation in PowerPoint. Make sure your presentation is saved. Now, access the Slide Show tab of the Ribbon , and hover over the Present Online button, as shown highlighted in blue within Figure 1 , below.
- Click the Present Online button to bring up a flyout menu, as shown in Figure 2 , below. Depending upon how your system is set up, you may have one or more options in this flyout menu. For now, choose the Office Presentation Service option.
- Doing so will bring up the Present Online dialog box, as shown in Figure 3 , below.
- Now, assuming you are connected online with a fairly high-speed connection, you can click the Connect button, as shown in Figure 3 , above. Before you do so, do note that you can check the Enable remote viewers to download the presentation option, as shown highlighted in blue within Figure 3 . This option is deselected by default, and when checked, allows your remote viewers to download a copy of your presentation.
- When the Connect button is clicked, PowerPoint loads up the Present Online window that connects to the Office Presentation Service , as shown in Figure 4 , below. Next, it prepares an online presentation, as shown in Figure 5 , further below, and finally provides you with a link to share with remote viewers, as shown in Figure 6 , even further below.
- You can now share the link provided, as shown in Figure 6 , above with attendees. You'll find several options:
- Copies the meeting link to the clipboard so that you can send it to attendees via chat, messages, or email.
Send in Email
- Opens your default email application with a new email composed, already containing the meeting link.
- You can click this button to start your online presentation.
- When you click the Start Presentation button, PowerPoint will put you in Presenter View , almost as if you are presenting to a live audience, as shown in Figure 7 , below.
- Meanwhile, recipients of your meeting link will see your presentation delivered via PowerPoint for the Web , the browser-based version of PowerPoint.
- You can step out of Presenter view , or even Slide Show view , by pressing the Esc key. This gets you back to Normal view , and you will see an extra tab in the Ribbon , called Present Online , as shown in Figure 8 , below.
PowerPoint Keyboard Shortcuts
Do you want more keyboard shortcuts?
Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.
- Do note that your presentation is not being shown to meeting attendees now, and although your online meeting hasn't ended yet, you will have to play your slides again or end your online presentation, as per the options we explain next.
Options in this tab are explained below:
Start Slide Show
- You can start (or restart) the presentation from the first slide ( From Beginning button) or from the current slide ( From Current Slide button). This is important because more attendees may have joined your online presentation, after you have already shown some slides.
This drop-down list may bring up two or more options, depending upon the number of displays connected to your system.
Use Presenter View
You can opt to use Presenter View , as shown in Figure 7 , above. If this option is deselected, PowerPoint shows you Slide Show view .
Share Meeting Notes
This option lets you share your meeting notes via OneNote. If you do not have OneNote installed on your computer, you may not see this option.
Brings up the Present Online window, as shown in Figure 6 , previously on this page.
End Online Presentation
Shuts down your online presentation. You may see the warning window shown in Figure 9 , below.
You can press the End Online Presentation button if you do want to end, or else press the Cancel button to get back.
So as we saw, it's easy and costs you almost nothing to use Microsoft's Present Online feature in PowerPoint. However, the Office Presentation Service that runs these online presentations can be a little unpredictable, and may not work all the time. So as far as possible, use this option only when you have no other webinar or online meeting option available.
16 05 01 - Share Options: Present Online in PowerPoint (Glossary Page)
Present Online in PowerPoint 2013 for Windows
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These special circles have polygon centers: the centers are made of triangles, squares, pentagons, and hexagons! And based on the sides of the polygon, the rest of the circle has that many segments.
Download and use these Polygon Center Circles in your slides for just $4.99
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How to present your PowerPoint presentation online using the Office Presentation Service
To present your PowerPoint presentation online, do the following:
1. On the File tab, select Share and then click on the Present Online option and on the Present Online pane, click the Present Online button:
Optionally, you can select the Enable remote viewers to download the presentation check box.
Note: If you not connected to the account, after clicking the Present Online button, PowerPoint proposes to login to your Microsoft account:
2. After clicking on the Present Online button, you will see the connection window:
It will take some time:
3. After the connection to the server, PowerPoint generates the link for your presentation online:
4. To send your meeting invitation to attendees, choose one of the following:
5. When you are ready to start your presentation, click Start Presentation :
You can show your presentation in the Presenter view (see some features of the Presenter view ) and make the presentation easier and more informative using Presenter view .
6. To end your online presentation:
6.1. Press Esc to get out of Slide Show View or stop the presentation in the Presenter view using the appropriate button:
6.2. On the Present Online tab, click End Online Presentation :
PowerPoint proposes to confirm that you really want to end the presentation, click End Online Presentation in the Microsoft PowerPoint dialog box:
Note: You can try to start your online PowerPoint presentation using the following way:
1. On the Slide Show tab, in the Start Slide Show group, click the Present Online button:
2. On the Present Online dialog box, select the Enable remote viewers to download the presentation check box (optionally) and then click the Connect button:
After connecting to the server, the procedure will be similar to the described above.
BUT, unfortunately, this way by using the button from the ribbons, doesn't work correctly for same installation of MS PowerPoint. We recommend to use way through Share .
See also this tip in French: Comment présenter votre présentation PowerPoint en ligne à l'aide du service de présentation Office .
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How to view your notes in the presentation mode
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Some features of the Presenter view
Microsoft PowerPoint 2016 for Windows
- V 2016
Important note: Microsoft PowerPoint 2016 is no longer available
The Download button for this program will redirect you to the latest PowerPoint version. Also you can find the Premium version and create your best work with Office 365 .
Presentation software gets an update with Microsoft PowerPoint 2016
Microsoft PowerPoint 2016 adds a range of new feature to the most popular presentation software on the market. A variety of new features make design and presentation recording easier (although some of these are available only to Office 365 subscribers). Like the other Microsoft Office apps, PowerPoint has also had its Help feature significantly upgraded -- finding out how to achieve a particular task is much simpler than in previous versions .
More of the same with a few tweaks
If you've used PowerPoint 2013 , you won't see a lot of changes in Microsoft PowerPoint 2016. The interface is essentially the same, with the only changes being a few small additions such as the Help menu. Some design processes are now streamlined or automated : for instance, if you start entering a list of bullet points, PowerPoint will now offer to turn your list into an eye-catching SmartArt graphic. If you want to make your slides the old-fashioned way, of course, that's still possible.
Still the standard for presentation design
Microsoft PowerPoint 2016 is essentially a slightly improved version of its predecessor, with a few new features and some overall improvements in Office 2016 . If you need to create presentations for work or school, it remains the go-to tool. If you didn't like the old version, however, there isn't a lot here to change your mind. In case you are looking for free alternatives, you may want to download Prezi or Free Slideshow Maker . If you need help, on the Microsoft Support website you will find support and tutorials.
- Improved help menu
- New design features
- Simple, easy-to-use basic tools
- Some users find design suggestions intrusive
Microsoft PowerPoint 2016 for PC
User reviews about microsoft powerpoint 2016.
by ronald antinor
yes, because its very nice app and i compatable when i used it
by Phumlani Xavi
it helped me on my presentation, and I recommend it for everyone for their presentations
by maxine keza
i think its the best way to carry out a presentation. i think its good for presentations plus it updates every year so thats a bonus Pros: the quick updations Cons: more backgrounds More
I want to ues it help me my education and use it for my job... For ECE class. I am a student in VCC school learn about early childhood educatio n, there are many information need to show the class and teacher, and Power point can help me easy to show the pictures and explain about the photos. More
by Deepansh Jain
need forpresentation. daily time project need its inportance like presentation etc made me to require it
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