Keynote User Guide for Mac

  • What’s new in Keynote 13.2
  • Intro to Keynote
  • Intro to images, charts and other objects
  • Create a presentation
  • Choose how to navigate your presentation
  • Open or close a presentation
  • Save and name a presentation
  • Find a presentation
  • Print a presentation
  • Undo or redo changes
  • Show or hide sidebars
  • Quick navigation
  • Change the working view
  • Expand and zoom your workspace
  • Customise the Keynote toolbar
  • Change Keynote settings on Mac
  • Touch Bar for Keynote
  • Create a presentation using VoiceOver
  • Add or delete slides
  • Reorder slides
  • Group or ungroup slides
  • Skip or unskip a slide
  • Change the slide size
  • Change a slide background
  • Add a border around a slide
  • Show or hide text placeholders
  • Show or hide slide numbers
  • Apply a slide layout
  • Add and edit slide layouts
  • Change a theme
  • Add an image
  • Add an image gallery
  • Edit an image
  • Add and edit a shape
  • Combine or break apart shapes
  • Draw a shape
  • Save a shape to the shapes library
  • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share or save drawings
  • Add video and audio
  • Record audio
  • Edit video and audio
  • Add live video
  • Set movie and image formats
  • Position and align objects
  • Use alignment guides
  • Place objects inside a text box or shape
  • Layer, group and lock objects
  • Change object transparency
  • Fill shapes and text boxes with colour or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate and flip objects
  • Move and edit objects using the object list
  • Add linked objects to make your presentation interactive
  • Select text and place the insertion point
  • Copy and paste text
  • Use dictation to enter text
  • Use accents and special characters
  • Format a presentation for another language
  • Use phonetic guides
  • Use bidirectional text
  • Use vertical text
  • Change the font or font size
  • Add bold, italic, underline or strikethrough to text
  • Change the colour of text
  • Change text capitalisation
  • Add a shadow or outline to text
  • Intro to paragraph styles
  • Apply a paragraph style
  • Create, rename or delete paragraph styles
  • Update or revert a paragraph style
  • Use a keyboard shortcut to apply a style
  • Adjust character spacing
  • Add drop caps
  • Raise and lower characters and text
  • Format fractions automatically
  • Create and use character styles
  • Format dashes and quotation marks
  • Format Chinese, Japanese or Korean text
  • Set tab stops
  • Format text into columns
  • Adjust line spacing
  • Format lists
  • Add a highlight effect to text
  • Add mathematical equations
  • Add borders and rules (lines) to separate text
  • Add or delete a table
  • Select tables, cells, rows and columns
  • Add or remove rows and columns
  • Move rows and columns
  • Resize rows and columns
  • Merge or unmerge cells
  • Change the look of table text
  • Show, hide or edit a table title
  • Change table gridlines and colours
  • Use table styles
  • Resize, move or lock a table
  • Add and edit cell content
  • Format dates, currency and more
  • Create a custom cell format
  • Highlight cells conditionally
  • Format tables for bidirectional text
  • Alphabetise or sort table data
  • Calculate values using data in table cells
  • Use the Formulas and Functions Help
  • Add or delete a chart
  • Change a chart from one type to another
  • Modify chart data
  • Move, resize and rotate a chart
  • Change the look of data series
  • Add a legend, gridlines and other markings
  • Change the look of chart text and labels
  • Add a chart border and background
  • Use chart styles
  • Animate objects onto and off a slide
  • Animate objects on a slide
  • Change build order and timing
  • Add transitions
  • Present on your Mac
  • Present on a separate display
  • Present on a Mac over the internet
  • Use a remote
  • Make a presentation advance automatically
  • Play a slideshow with multiple presenters
  • Add and view presenter notes
  • Rehearse on your Mac
  • Record presentations
  • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Set author name and comment colour
  • Highlight text
  • Add and print comments
  • Send a presentation
  • Intro to collaboration
  • Invite others to collaborate
  • Collaborate on a shared presentation
  • See the latest activity in a shared presentation
  • Change a shared presentation’s settings
  • Stop sharing a presentation
  • Shared folders and collaboration
  • Use Box to collaborate
  • Create an animated GIF
  • Post your presentation in a blog
  • Use iCloud Drive with Keynote
  • Export to PowerPoint or another file format
  • Reduce the presentation file size
  • Save a large presentation as a package file
  • Restore an earlier version of a presentation
  • Move a presentation
  • Delete a presentation
  • Password-protect a presentation
  • Lock a presentation
  • Create and manage custom themes
  • Transfer files with AirDrop
  • Transfer presentations with Handoff
  • Transfer presentations with the Finder
  • Keyboard shortcuts
  • Keyboard shortcut symbols

how to make presentations with mac

Create a presentation in Keynote on Mac

To create a new presentation, you first choose a theme to use as a starting point. Themes use coordinated fonts and colours for a unified look and often include placeholders you can replace with your own content.

Create a presentation from a theme

To open Keynote, click the Keynote icon in the Dock, Launchpad or the Applications folder.

If the theme chooser (shown below) doesn’t appear, click New Document in the bottom-left corner of the dialogue. You can also choose File > New (from the File menu at the top of your screen).

The theme chooser. A sidebar on the left lists theme categories you can click to filter options. On the right are thumbnails of pre-designed themes, arranged in rows by category.

Note: If you’d like the ability to format table and chart data using the conventions of another language, choose the language in the bottom-left corner before choosing a theme. See Format a presentation for another language .

In the theme chooser, browse the themes by category, then double-click the one that looks closest to what you want to create. To narrow the choices, click a category along the sidebar on the left.

Some themes aren’t downloaded to your computer until you choose them or open a presentation that uses one. If your connection is slow or you’re offline when this happens, placeholder images and slide backgrounds in the presentation may appear at a lower resolution until you’re online again or the theme finishes downloading.

how to make presentations with mac

Each slide layout offers a different arrangement of text and images you use as a starting point for your content.

To add your own content to the presentation, do any of the following:

the Add Slide button

Add text: Double-click placeholder text and type your own.

the Replace Image button

Choose File > Save, enter a name, choose a location, then click Save.

Keynote automatically saves your changes as you work, so you don’t need to worry about saving your presentation manually. However, it’s a good idea to rename your presentation so you can easily find it the next time you want to work on it. You can change the name of the presentation or change where it’s saved at any time.

If iCloud Drive is set up on your Mac, Keynote saves the presentation to iCloud Drive by default.

the Play button

To end the presentation, press the Esc (Escape) key. For more ways to show a presentation, see Play a presentation on your Mac .

To close the presentation, click the red close button in the top-left corner of the window.

Select a default theme for new presentations

You can set Keynote to always open a new presentation in a particular theme instead of from the theme chooser.

Choose Keynote > Settings (from the Keynote menu at the top of your screen).

Click General at the top of the window, then select “Use theme” in the For New Presentations controls.

The name that appears after “Use theme” is the currently selected theme.

Click the Change Theme button, select a theme, then click Choose.

To close the window, click the red close button in the upper-left corner.

After you change this setting, you can still open a new presentation with a different theme. Hold down the Option key, then choose File > New from Theme Chooser (from the File menu at the top of your screen).

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How to Make a PowerPoint on Mac OS 10.15 Catalina

author name

Elise Williams

2023-12-07 15:40:58 • Filed to: PowerPoint Tips • Proven solutions

The software that can be used to create a presentation on Mac includes, PowerPoint and keynote among others. In this case, we are going to learn how to make a PowerPoint on mac . There are a number of ways to go by on making a presentation on Mac which includes using Microsoft PowerPoint for Mac, creating a presentation using keynote, or Google docs and export as PowerPoint file (ppt or .pptx).

How to Make a PowerPoint on Mac

In this article, we will use Keynote on Mac to make a presentation and then export it to PowerPoint.

Step 1. Launch Keynote

Click on the “Keynote icon in the Launchpad to open it. A window displaying various theme templates “Theme chooser” will appear. In the case it does not appear, click the option key and on the “File” menu select “new” to open a new presentation template.

Step 2. Choose the Theme of the Presentation

Scroll to navigate in the theme chooser and choose the type of presentation you want to make then double click on it to open.

add music in ppt

Step 3. Change the Layout

To change to a different layout, you can click on the “Layout” button, and then select your desired layout.

add music in ppt

Step 4. Add Content

There are a number of activities you might need to perfume on the presentation which involves adding your content.

  • To add a slide, click on "Add Slide" in the toolbar and then select a layout.
  • To add text, there is a placeholder text on the slide which you should double click and type to replace it with your own.
  • To add an image, drag and drop or copy and paste an image to the slide from your computer or webpage.

Step 5. Save the File

After you are done with adding your content to the slide and your presentation is ready, you can click on "Save" and enter the file name. Meanwhile, you need to choose the location to save your file, and finally click “Save”.

Step 6. Export to PowerPoint

It is always important to try playing your presentation by yourself before you present it to other people to familiarize with it and make any necessary changes.

  • Step 1. To export the file, you can click on “Share” on the menu, and then select “export”.
  • Step 2. Click on "PPT" from the menu and then click “Next”.
  • Step 3. Navigate to the location you want to save your file and change name if necessary.
  • Step 4. Click on “export”. Last but not least, you can open the exported PowerPoint file to confirm the content.

add music in ppt

The Best PDF Software for Mac

Wondershare PDFelement - PDF Editor is the best PDF editor which can be described as an All-in-One PDF Editor. It is attributed to powerful features that can edit PDF text and images, convert documents to various formats, and also create fillable forms, protect and share documents. It has become one of the commonly used and preferred document software owing to its advanced features, flexible prices, and perfect performance. PDFelement offers full control of your work on editing and modifying with its custom tools without forgetting its easy-to-use interface. The following are some popular features of PDFelement.

Launch PDFelement on your Mac computer, and click "Open File" and search for the file you want to open. Then you can choose the "Edit" option, and then you can add text, crop, watermark, change font or background, add page numbers among others.

edit pdf on mac

• Convert PDF

Launch PDFelement on your Mac computer and import the PDF document to this program. And you can click the "File" > "Export To" option, then you select the format in which you want to convert the file like excel, word, and image, and finally click "Save".

convert pdf on mac

• Create PDF Forms

Open your PDFlelement program and click on "File" > "Create", and then choose the "Blank Document" option.

create pdf

Now click on "Form" on the left column, and pick one of the displayed elements and move the cursor to the blank area of the document to execute it.

create pdf forms

After that, you can set the properties of the form by double-clicking on it to either align, modify, adjust size or delete. Once you have drawn your forms, you can type in your text content. To open the created fields, you can double click on it, and then you can also open the properties window to set either calculation, options, or appearances. Finally, you can click “Save” when you are done.

create pdf forms

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