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PowerPoint vs Other Presentation Tools: Which is Right for You?
When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.
PowerPoint: The Classic Choice
Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.
One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.
PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.
Prezi: The Dynamic Alternative
Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.
This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.
Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.
Google Slides: The Collaborative Solution
Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.
One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.
Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.
Keynote: The Mac-Friendly Option
If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.
One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.
Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.
Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.
Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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PowerPoint: How to Add Audio to Powerpoint on Windows 10 and Mac
Last updated Thursday, Aug. 31, 2023, at 10:04 a.m.
Known Issue (August 14, 2023):
Some Windows 11 users are experiencing issues with PowerPoint exports when they are turned into .mp4 files. Visuals within the exported PowerPoint are appearing as flipped, or upside down. We are working with Microsoft to find a solution.
As a workaround, please convert the file as a .WMV file option and save it in My Media. The following are directions on how to convert a PowerPoint Presentation with audio to a .WMV file . For more support or to help troubleshoot issues, please reach out to the LTS Help Desk at [email protected] .
Microsoft PowerPoint offers features to record audio narration and export it as a video. PowerPoint records audio slide-by-slide rather than in one continuous file, allowing creators to easily re-record a slide if they make a mistake or need to change something later. Exporting as a video and uploading to Kaltura or Canvas for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently.
A recent update has made the process comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users can click the link below to jump to the appropriate instructions.
- Instructions for Mac users
Windows 10 Instructions:
The following instructions explain how to add audio to your PowerPoint presentation on Windows 10 and export that PowerPoint as an MP4. The text instructions cover the same information as the embedded video below.
NOTE: If you have an older version of PowerPoint, you may need to update it to access the features described below. If you do not have PowerPoint, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.
- Design your PowerPoint TIP: Use images and limit text to better engage viewers/listeners.
- Click Record Slide Show NOTE: Audio may start recording automatically if you have an older version of PowerPoint. It will still work, but this version offers reduced functionality.
- Record narration and avoid reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording.
- Press [Escape] or the ‘X’ button located in the top right of the screen when the audio recordings are finished. You will see a speaker icon on slides that have audio.
- Select Export (steps 10-14 are shown in screenshot below).
- Select Create a Video .
- Optional: Select Full HD (1080p) for the video quality; it is unlikely a higher quality is needed.
- Select Use Recorded Timings and Narrations.
- Follow prompt/pop-up window to save the video in a memorable location.
- How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
- How to upload and share in a Canvas assignment (students)
- How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is just the features in the top of the discussion post reply.
Elaboration on the Recording Features:
- Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
- Microphone Feature - Click on Settings and select Microphone and then the specific device to set up before recording.
- Replay Feature - Use to check that the audio is recording properly before starting additional slides.
- Clear Feature - Select Clear to delete/re-record audio.
- Don’t set the camera to record - Make sure this button has a diagonal slash through it to avoid the problem.
The following instructions will teach you how to add audio to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same information as the video embedded below.
NOTE: It is essential to have the Office 365 version of PowerPoint or you will not be able to save your PowerPoint as a video. If necessary, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.
- TIP: Use images and limit text to better engage viewers/listeners.
- Click Record Slide Show
- TIP: Before you begin recording your full presentation, do a practice recording to verify your microphone and other settings are correct.
- NOTE: Avoid reading the text written directly on the slide; use the slide to elaborate on the material being presented.
- Stop speaking for a second to prevent the audio from cutting out as slides change. Resume speaking when the time starts moving again under the Current slide timing feature to the left of the recording button.
- Click Stop or Pause at the top of the screen and then End Show in the top left corner when all the audio recordings have been finished.
- Check the audio by clicking on Play from Start under the Slide Show tab or the presenter mode icon at the bottom of the screen.
- Edit the name of the file and where you would like to save the video following PowerPoint's prompts.
- Click Export
- Upload your mp4 video to Kaltura or Canvas to share it:
- How to upload and share to My Media (Instructors should use My Media. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
- How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is the tool at the top of the discussion post reply.
Additional Video Tool Options
For more information about recording options available, click here to view a comparison of each tool's features.
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How To Record a PowerPoint Presentation With Audio
Table of Contents
3. Select Record from Beginning if you want to start right from the beginning of a presentation. Select Record from Current Slide if you want to record from a specific slide or wish to re-record a particular slide.
4. By default, PowerPoint records both video and audio. If you don’t need a video in your presentation, turn it off by clicking on the camera button. That way, the tool will only record your microphone along with the presentation file.
5. Click on the Record button to begin recording. PowerPoint will count down 3 seconds in the recording window to allow you to get ready, then you can start speaking.
6. Record your narration for a particular slide or the entire presentation. Use the directional arrow buttons to switch slides. You might want to make a one-second break when you go to the next slide, so that nothing will get cut out. Click on Pause if you want to stop and then resume speaking. When you finish, click on Stop in the recording window.
7. Save the file as a PowerPoint presentation. Then go to the File menu and click on Export . Select Create a Video .
For Mac users : You will be directed to the settings menu right after you click Export .
8. Set the desired video quality. Select Use Recorded Timings and Narrations to maintain slide timings for all of the slides. Then, click Create Video .
For Mac users : You can select the desired video format at this point. Once you’ve set the parameters, click Export .
9. Select the video format and the PC location where you want to save your video presentation with narration. Then, click Save .
Congratulations! Once the export process is complete, your video with the complete presentation will be ready.
How to add an existing audio recording to a PowerPoint presentation
Follow these steps if you have an existing audio file with narration that you’d like to add to your presentation.
1. On the main menu, click on the Insert tab.
2. On the sub-menu, select Audio .
3. Choose Audio on My PC .
4. Then, browse your audio files, select the narration, and click Insert .
How to Record PPT Presentations with Narration in iSpring Suite Max
MS PowerPoint allows you to export presentations with narration in a video format. However, PowerPoint does not offer any audio editing options, so it can be challenging to get good-quality sound and a clear recording without unnecessary breaks, volume differences, and other problems.
If you don’t have time to re-record your audio narration and want great quality with minimal efforts, you might need a more advanced tool like iSpring Suite Max. It works as a PowerPoint add-in and is extremely easy to use. iSpring Suite Max offers many audio recording and editing options for your slide show.
For example, you can synchronize narration with slide animations, remove background noise, and improve slide transitions in your PowerPoint file. You can even create voice-overs without ever recording your own voice by converting text to lifelike AI-generated speech.
Here’s a step-by-step guide on how to record presentations with narration in iSpring Suite Max:
Step 1. Install iSpring Suite Max
Download a free 14-day iSpring Suite Max trial and install it on your computer.
Step 2. Choose your presentation
Open your PowerPoint presentation and go to the iSpring Suite tab.
Step 3. Record slide show with audio narration
The next step will vary depending on your needs. iSpring Suite offers 3 recording options:
- Create a simple recording with preset parameters like noise removal and volume options
- Record audio that synchronizes with the PowerPoint slide and animation timings
Convert text to speech
Let’s look at each of these options.
Record audio with preset parameters
Follow this approach if you don’t have any animations or effects in your presentation and just want to add high-quality narration to your presentation.
1. Click on Record Audio in the top left corner of the menu.
2. Use the intuitive menu and record your narration.
Please note that you can apply some settings before recording. For example, you can set noise removal and volume, which will make your narration more comprehensible and easier to edit. Click on Options to set the desired parameters.
3. Once your recording is ready, click OK to save it.
Synchronize audio with animations
Use this approach if you have animations in your presentations and want them to appear at specific points during your speech.
1. Click Manage Narration.
2. Click Record Audio .
3. Now, you can start recording, save, or cancel the changes you’ve made, and preview your presentation. When you click Start Record , that button will change to Next Slide or Next Animation , offering you an easy transition between slides – as though you were delivering the lecture live using a projector. Each of your live clicks will automatically preserve those specific timings for slides and animations.
4. Click Save & Close to save your recording.
Use this approach if you don’t want to record your own voice or that of a voice-over artist, but need to record and play narrations for your presentations.
1. Click Manage Narration on the iSpring Suite Max toolbar.
2. Click the Audio button and choose Text to Speech .
3. Select the language, speaker, and type of voice.
4. Add the text that you wish to convert, and click the Insert button. Then you’ll be able to choose when to start playing narration: right after you open the slide or later.
5. Click Save & Close to save your recording.
Step 4. Save and export your presentation with audio narration
No matter which option you had selected earlier, you now have an audio file. Your next step is to export your presentation. Click Publish on the iSpring Suite toolbar.
Step 5. Publish your presentation
Select where you want to publish your presentation and in which format. You can either publish it as a video or in one of the different online formats. Select:
- Video – if you want to upload your presentation to YouTube.
- SCORM or xAPI – if you want to upload your presentation to an LMS and track learner progress as they study your presentation.
- HTML5 – if you want to upload your presentation to a website.
Then click Publish .
Congratulations! Your presentation with narration is ready.
We’ve selected some tutorials that can make you a more effective PowerPoint user.
- How to Record a Voice-Over for PowerPoint Presentations
- How to Create a Video Lecture
- How to Add Narration to a PowerPoint Presentation
- How to Create a Video Presentation
- How to Insert a YouTube Video into a PowerPoint Presentation
- How to Convert a PowerPoint Presentation to an MP4 Video on Windows and macOS
- The Ultimate Guide to Lecture Capture
Fast eLearning authoring toolkit
Have you ever searched for a way to create a course but found the tools and resources too complex to use? What if you could design and produce courses in a familiar environment like PowerPoint with full audio or video narration?
The eLearning authoring toolkit by iSpring allows you to create courses from within PowerPoint with just a few clicks. You can also convert your Word and PDF documents into interactive e-books.
Some of the other features include:
- Content Library
- Adaptive player
- Extensive LMS compatibility
- Video Editor
- Interactive assessments
- Screen recordings
- Conversion of PowerPoint slides into mobile-ready courses
- Combination of videos with slides
- Course localization in 42 languages with text-to-speech capabilities
There’s so much more you can do with the iSpring Suite 11 fast eLearning authoring toolkit.
Recording PowerPoint presentations with narration and audio is pretty easy if you follow our guide. And your recordings will sound great and synchronize with your animations perfectly when you use iSpring Suite Max.
The tool also allows you to:
- Create complex online courses
- Build engaging online quizzes
- Create interactive dialogue simulations
- Record video lectures
- Collaborate with your colleagues on simple courses and quizzes right in a browser
- Use over 81,000 ready-made eLearning assets (templates, backgrounds, characters, and icons)
Download a free 14-day iSpring Suite Max trial and start designing engaging learning content right away!
Fast course authoring toolkit
Create online courses and assessments in record time.
She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .
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- Use Presenter View Video
- Add speaker notes Video
- Practice and time your presentation Video
- Record a presentation Video
- Print a presentation Video
Record a presentation
Record narration and timings for your presentation to give it a professional and polished feel.
Record narration and timings
Open the slide you want to start recording from.
Near the upper right corner of the PowerPoint window, select Record .
Choose from two options
When you're ready, select the round, red Record button, wait for the countdown, then start speaking. To record from a specific slide, go to it, and then select Record .
Note: Narration isn't recorded while the transition between slides happens, so pause during a transition, then resume speaking.
Manage narration and timings
There are different ways to manage recordings in your presentation:
Pause - to pause a recording
Stop - to end a recording
Replay - to replay a recording
Pen , Highlighter , or Eraser - use the pen, highlighter, or eraser tools to mark up your recording
Remove narration or timings
An audio icon appears on a slide when narration is available.
You can also remove narration or timings from your slide.
If you're in record mode, select Clear .
Choose from two options:
Clear Recording on Current Slide - to delete narration and timings on the current slide
Clear Recording on All Slides - to delete narration and timings from all slides at once
Save a recording
When you're done recording, save and share your presentation as a PowerPoint file or video.
Select File .
Choose an option like Save or Export . Your recording will automatically play when someone opens the presentation.
Record a slide show with narration and slide timings
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How to Make a PowerPoint Presentation That Includes Audio and Video Files
Last Updated: June 4, 2020 Tested
wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 42 people, some anonymous, worked to edit and improve it over time. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 542,860 times. Learn more...
Have you ever made a nice PowerPoint presentation with music and/or video clips in it, which would not play on another computer when e-mailed? If you follow these easy steps to ensure that all the files needed are included and will be available at the local computer you will have a wonderful presentation.
- Remember where this file is located (the file path); you will need it later!
Video . By using this service, some information may be shared with YouTube.
- Be careful about how many audio and video files you use in your presentation. These files can grow quite large and you may not be able to fit all of them in an e-mail. Thanks Helpful 0 Not Helpful 0
Things You'll Need
- Microsoft PowerPoint
- An e-mail account.
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