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10 Tips For Giving Effective Virtual Presentations
What to know before you go live.
September 26, 2016
Presenting online? Try these suggestions to improve your results. | Illustration by Tricia Seibold
As audiences go global and you need to reach more people through technology (including webinars, conference calls and teleconference), you must consider the challenges to connecting with a virtual audience. Here I pinpoint 10 valuable best practices to ensure you communicate successfully.
1. Be Brief
Audiences begin to lose attention after roughly 10 minutes of hearing from the same presenter. If you have more than 10 minutes of content, use interactive activities to keep your audience engaged (for example, take a poll, give quizzes, or ask audience members for their opinions via chat).
2. Be Simple
Keep slides simple — avoid too many words, graphics and animation features. Less is definitely more!
Light yourself well | Illustration by Tricia Seibold
3. Be a TV Personality
Look straight into your camera, not the screen. Wear clothing that is neutral in color (no plaids or stripes). Light yourself well and from above. Be mindful of what appears behind you in the background. Invest in a good microphone.
4. Be Standing
Even though your audience cannot see you, stand when you present. This allows you to stay focused and use good presentation delivery skills such as belly breathing, vocal variety, and pausing.
5. Be Prepared
Practice delivering your presentation with your technology in advance of your talk. Make sure all of the features of the technology work. Record your practice using the recording feature of your tool. Watch and listen to learn what works and what you can improve.
6. Be Assisted
Have someone available to deal with technical issues and to field email/text questions. Also, if you have multiple remote audience members in one location, be sure to pick one of them to be your “eyes and ears.” Ask them to queue up questions and facilitate discussion on your behalf.
7. Be Specific
Ask pointed questions to avoid too many people answering at once. For example, rather than ask, “Are there any questions?” try “Who has a question about the solution I provided?” Set a ground rule that people state their names prior to speaking.
Imagine your audience | Illustration by Tricia Seibold
8. Be Synchronized
Transitions are critical. You must connect what you just said to what is coming next when you move from point to point. Transitions between topics and slides are good opportunities to get people reengaged to your talk.
9. Be Connected
Imagine your audience even though you can’t see them. You can place pictures of audience members behind your camera so you can look at people as you present.
10. Be Early
Encourage your audience to access your call or webinar in advance of the start time so you can iron out any technical issues in advance and get them familiar with the technology.
Matt Abrahams is a Stanford GSB organizational behavior lecturer, author, and communications coach.
For media inquiries, visit the Newsroom .
Creating a culture of healthy debate, our favorite stories about careers and success in 2022, introducing the steps toward power to the nice generation, editor’s picks.
April 04, 2016 A Big Data Approach to Public Speaking Key takeaways from analyzing 100,000 presentations.
November 19, 2014 Matt Abrahams: The Power of the Paraphrase An expert on public speaking shows how paraphrasing can help you navigate tricky communication situations.
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How to Give a Great Online Presentation: 11 Pro Tips
Giving a presentation online is much more difficult than presenting in front of a live audience.
People get distracted easily. You can’t read the room. Often, you can’t even see your audience.
Because of this, it’s hard to engage and captivate your participants.
Hard, indeed. But not impossible.
I put together these 11 tips that will help you turn your online presentation from good to great.
And don’t just take my word for it.
Among these tips, you’ll also find the wisdom of Nathan Gold , high-stakes presentation coach, and seasoned keynote speaker, and Gibson Biddle , former VP of Product at Netflix, now a teacher, speaker, and workshop host.
Ready to take your online presentation to the next level?
#1. Cut the number of your slides and simplify them
Don’t overwhelm your online audience with too many slides or they may easily zone out. In case you have more material, consider splitting the presentation into two sessions.
Also, make your slides minimalistic. One idea, one quote, or one number per slide is ideal. This will make the information more digestible and draw attention to what you’re saying instead of forcing people to read.
#2. Use the rule of three
A good structure helps people follow your story and understand your presented content better. Gibson Biddle recommends following the rule of three because:
- 3 items are easy to remember
- They help you minimize your text
- 3 chapters provide guideposts for the content of your presentation
The rule of three will help you hold the message of your talk together nicely.
Apply it in the design of your slides (3 bullet points a slide), or use it to structure your whole presentation (three main takeaways).
#3. Fail to rehearse at your own peril
Improvisation has a certain appeal, for sure. But don’t leave your online presentation to a chance. Take your time and rehearse your talk well. Otherwise, your online gig might come across as unprofessional and messy.
I usually give as much as one hour of rehearsal time for every minute of my talk before any large presentation that I give.
Nathan Gold goes even beyond that. In this webinar, he says that whenever he trains TED and TEDx speakers, he asks them to commit to around two hours of out-loud practice for every minute of their talk.
Of course, the length and intensity of your preparation is entirely up to you. What’s important is that you’re confident about how you’re prepared. At least, though, run through your slides and content about an hour before your talk and rehearse your opening well so that you start strong.
#4. Start with a strong hook
Speaking of starting strong. Captivate your audience right from the start of your presentation. Open your talk with a powerful statement, story, thought-provoking question, or an eye-opening number.
See our new vlog below where I share 5 types of hooks to open your presentation with.
Another great practice is to actively involve your audience in your talk right from the beginning. Let the tech aid you there.
In his webinar on how to captivate an online audience, Nathan Gold kicked things off with an interactive word cloud : Using one word, describe how you feel about presenting online.
This way, he learned something more about his audience and was able to address their concerns throughout his presentation.
To make it more impactful, he repeated the same word cloud at the end of his webinar to see how his participants’ feelings changed after his presentation. The result was remarkable. Watch it here at 31:30 .
#5. Quiz your audience
A quiz is another brilliant way to start (or finish) your online presentation. Running a quiz is fun for your participants and allows you to connect and “talk” with your audience even if you can’t see them.
Prepare a short, four to six-question quiz on the topic of your presentation and let your participants guess away. You can even motivate your audience to participate by giving away some small treats for the winners.
Tools such as Slido allow you to create your online quiz in a couple of minutes and run it during your online speech, webinar, or workshop.
Read also: Step-by-Step Guide for Hosting a Great Online Quiz
#6. Use a backdrop or a virtual background
Even if the situation forces you to give your presentation from your home, avoid letting your audience peek into your kitchen or living room. You will appear much more professional against a plain wall or a special backdrop that you can install easily in your room.
If your video conferencing tool allows you to set up a virtual background (such as Zoom ), choose one that’s pleasing but not disturbing for your audience to look at.
Canva put together an awesome virtual background library, you can pick one from here .
#7. Position your web camera at eye-level
Even if you can’t always see your audience, that doesn’t mean you can’t be looking them in the eyes.
Nathan Gold advises moving your laptop/phone camera up so it’s approximately your eye level. This way, it will appear as if you’re looking right at your audience which feels much more natural.
You can also play around with tripods and stands to achieve the most comfortable position for you. For example, Nathan has his web camera mounted on a tripod in front of his computer screen which allows him to look at his slides while still being glued to the camera.
#8. Prepare secret notes
Here’s another great hack from Nathan Gold that will help you keep an eye-contact with your online audience.
If you want to keep notes to remind you about some important things you want to mention during your presentation, write them down on sticky notes and stick them behind your camera, close enough for you to read through them comfortably.
This way, your audience won’t even notice that you’re glancing at your notes (as opposed to looking down when reading from your notebook).
#9. Keep engaging with your participants
Throughout your presentation, space out several interaction points that will bring your attendees back in case they tuned out. Take inspiration from Gibson Biddle who likes to break the dynamic of his webinars and workshops by asking his audience questions through live polls .
Live polls offer you a great chance to open a conversation with your audience, get their instant feedback on your presented material, and collect their opinions.
Since people tend to lose attention when attending a presentation online, re-engaging them throughout your talk is even more important. When I present online, I space out live polls every about 5-7 minutes, as opposed to every 7-10 minutes in the live setting.
Another great way to interact with your audience is to let them ask you questions. Collect your participants’ questions using Slido Q&A and then answer their questions at the end of your online presentation.
#10. Have a wrap-up slide to summarize your points
By the end of your presentation, conclude your talk by summing up all the important messages and key lessons on a separate slide. You’ll draw the full circle and your audience will get a nice overview of what they learned.
Or, end your presentation with a call to action or a tangible next step for your audience to do. Encourage your participants to try practices that you shared, provide actionable steps they should follow, and share ways for them to keep in touch with you.
#11. Ask for feedback
Feedback is the best gift your attendees can give you in return for the learnings that you shared throughout your talk. Without it, you don’t know what your audience liked or disliked. In other words, you can’t improve.
Create a simple feedback survey and ask your participants to fill it out at the end of your talk.
Make it easy for your audience to participate in the survey. For example, during his webinar, Gibson had a QR code displayed on the screen and described in detail how the participants should scan the code and take the survey.
The feedback form can be really simple – three questions will do.
Try something like:
- On a scale of 1-10, how did you like this presentation? (Rating)
- What is the one thing that you liked about today’s talk? (Open text)
- What’s the one thing that could have been better? (Open text)
To sum it all up
I hope that by now you’re more confident about presenting online and that the above tips will make you a better online speaker.
See how Slido can help you make your next online talk more engaging for your audience. Try live polls, quizzes, or Q&A and take your online presentation from good to truly great.
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What’s it for?
- Why Genially
Make interactive presentations
Create show-stopping presentations and clickable slide decks with Genially’s free online presentation builder. Leave boring behind and tell a story that’s interactive, animated, and beautifully engaging.
A presentation that works like a website
Engage your audience with interactive slides that they can click on and explore. Add music, video, hotspots, popup windows, quiz games and interactive data visualizations in a couple of clicks. No coding required!
Make your slides pop with animation
Bring a touch of movie magic to the screen with incredible visual effects and animated page transitions. Add click-trigger and timed animations to make any topic easy to understand and captivating to watch.
Live from the world wide web
Embed online content directly in your slides for a media-rich interactive experience. From YouTube and Spotify to Google Maps and Sheets, Genially works seamlessly with over 100 popular apps and websites.
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Genius design tools
With Genially, anyone can create a polished and professional presentation. Choose from over 2000 pre-built templates, or create your own design using the drag-and-drop resources, color palettes, icons, maps and vector graphics.
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Because Genially is online, you can relax knowing that your slides are always up-to-date. There’s no risk of forgetting to save changes or accessing the wrong file. Log in from anywhere, collaborate with your team, and make edits in real time.
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Co-edit slide decks with others in real time and organize all of your team projects in shared spaces.
Present live, share the link, or download as an interactive PDF, MP4 video, JPG, HTML, or SCORM package.
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Use the Interactive Questions feature to add a fun quiz to your slides or gather feedback from your audience.
Make your next deck in a flash with Genially’s ready-to-use slides.
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THEMES FOR EVERYONE
Interactive presentation ideas
From classroom materials to business pitches, make an impact every day with Genially.
From the front of the room or behind a screen, you’ll wow your audience with Genially. Heading off grid? Download in HTML to present dynamic slides without WiFi.
Share the link
Every Genially slide deck has its own unique url, just like a website! Share the link so that others can explore at their own pace, or download an MP4 video slideshow or PDF.
Embed the slides on your website or post them on social media. Upload to Microsoft Teams, Google Classroom, Moodle or any other platform.
The benefits of interactive slides
🗣️ Active participation An interactive slide deck gives your audience cool things to click on and discover, boosting learning and engagement.
👂 Multi-sensory experience Audio, video, animations, and mouse interactions make your content immersive, entertaining and accessible.
🧑🤝🧑 People-friendly format Pop-ups and embeds condense more material into fewer slides so you can break information down into digestible chunks.
🎮 Gamification Games, quizzes and puzzles make information more memorable and enable you to gather feedback and check understanding.
How to make an interactive presentation
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Choose a template or a blank canvas
Get stunning results in less time with a ready-made template. Feeling creative? Design your own slides from scratch.
Customize the design
Add animations and interactions
Resources to become a pro presentation creator
How to create an interactive presentation: Get started in Genially.
How to present data without sending your audience to sleep.
No-code animation: Bring your slides to life with cinematic visual effects.
The art of digital storytelling: Engage and thrill on screen.
Genially in a nutshell
How do I make a presentation interactive and how does Genially work? Find the answers to all of your slide-related questions here!
What’s an interactive presentation?
Interactive slides contain clickable hotspots, links, buttons, and animations that are activated at the touch of a button. Instead of reading or watching passively, your audience can actively interact with the content.
Genially’s interaction presentation software allows you to combine text, photos, video clips, audio and other content in one deck. It’s a great way to condense more information into fewer slides.
If you’re a teacher, you can share multiple materials in one single learning resource. Students can create their own projects using digital media and online maps. For business or training, try embedding spreadsheet data, PDFs, and online content directly in your slides.
An interactive slide deck is more user-friendly than a Microsoft PowerPoint presentation or Google Slides document. That’s because you can break information down into chunks with pop-ups, labels, voiceovers and annotated infographics.
The other benefit of interactive content is increased engagement. It’s easier to keep your audience’s attention when they’re actively participating. Try Genially’s presentation software and free slideshow maker to see how it’s better than other presentation websites. You won’t go back to standard presentation apps!
How do you make a clickable slide?
The best way to make slides clickable is to use Genially’s free interactive presentation program. Design your slide then apply an interaction. In a couple of clicks, you can add popup windows, hyperlinks, close-up images, games, animations, multimedia and other content.
Choose from the library of hotspot buttons and icons to show people what to click on. Go to Presenter View to get a preview and see how your content will appear to your audience.
What are good interactive activities in a presentation?
The best interactive activities get your audience interested in the topic and help them understand your points. When you want to go into detail, try adding a tooltip or close-up image. These options are great for explaining complex diagrams and charts.
Text overload is a common problem that is solved if you make slides interactive. Long pages of text are boring and difficult to read, leading people to switch off and lose concentration. Record a voiceover or try adding audio and video explainers.
Interactive images are another useful format for presenting information. By annotating maps, photos or diagrams with interactive hotspots you can provide a lot of contextual information on one single screen.
Looking for ways to make dull topics exciting? Try including a game, challenge or quiz.
As well as injecting a bit of fun, gamification makes information memorable. To get your audience involved and gather feedback, add questions to your slides. Everyone loves sharing their opinion!
How do I create presentations that look professional?
You’ve got a deadline looming and you’re staring at the screen with a blank presentation. We’ve all been there! Starting a presentation design from scratch is tricky, especially if you’re short on time.
Genially’s free online presentation maker has over 2000 ready-to-use templates for professional slide presentations, photos slideshows, and more. Each slide design has been created by our team of top graphic designers. No need to worry about fonts, centering images, or designing a matching color scheme. It’s all done for you.
Start by browsing our layouts and themes for education, business and then customize with your own text and images.
How do I share or download my slides?
Because Genially is a cloud based presentation software, you can simply share the link to your slides. Like other online presentation tools, there are no files to download or store on your computer. Everything is saved online.
When you publish your slide deck, it gets its own unique url, just like a website. Share the link with others to let them explore the content in their own time. If you’re presenting live, just click the Present button.
You can also embed your presentation on your website, company wiki, or social media. Genially is compatible with WordPress, Moodle, Google Classroom, and other platforms. If you use an LMS, you can also download your interactive design slides in SCORM format.
For slideshow videos and slideshows with music, share online or download as an MP4 video. Check out our free slideshow templates for ideas.
Can I make a free presentation in Genially?
You bet! Genially is an easy-to-use slide maker, with a free version and paid plans. The free plan allows you to create unlimited slides with interactions and animations. Subscribe to one of our paid plans for more advanced features.
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Blog Beginner Guides
How To Make a Good Presentation [A Complete Guide]
By Krystle Wong , Jul 20, 2023
A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .
Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.
In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!
These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters.
No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.
Click to jump ahead:
What are the 10 qualities of a good presentation?
Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.
When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:
1. Clear structure
No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.
Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion:
2. Engaging opening
Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!
The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.
3. Relevant content
Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.
4. Effective visual aids
Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.
With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.
5. Clear and concise communication
Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message.
6. Engaging delivery
Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!
7. Interaction and audience engagement
Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.
Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.
8. Effective storytelling
Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.
A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.
9. Well-timed pacing
Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.
10. Strong conclusion
Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.
In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations .
Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software .
Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.
1. Understand the audience and their needs
Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!
2. Conduct thorough research on the topic
Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.
3. Organize the content with a clear structure
No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.
Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.
Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong.
4. Develop visually appealing and supportive visual aids
Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.
Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.
5. Practice, practice and practice
Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.
6. Seek feedback and make necessary adjustments
Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.
With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.
7. Prepare for potential technical or logistical issues
Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.
8. Fine-tune and polish your presentation
As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!
In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively .
Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!
From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.
1. Confidence and positive body language
Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence.
2. Eye contact with the audience
Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.
3. Effective use of hand gestures and movement
A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!
4. Utilize storytelling techniques
Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.
5. Incorporate multimedia elements
Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload.
Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.
6. Utilize humor strategically
Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.
7. Practice active listening and respond to feedback
Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.
8. Apply the 10-20-30 rule
Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!
9. Implement the 5-5-5 rule
Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.
Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.
1. How to start a presentation?
To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.
2. How to end a presentation?
For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.
3. How to make a presentation interactive?
To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.
In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started.
Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs.
Here’s how to make a presentation in just 5 simple steps with the help of Venngage:
Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account.
Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).
Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.
Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations.
Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!
By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!
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How to give a good presentation that captivates any audience
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What are the main difficulties when giving presentations?
How to create an effective presentation, after that, how do i give a memorable presentation, how to connect with the audience when presenting.
If you’ve ever heard someone give a powerful presentation, you probably remember how it made you feel. Much like a composer, a good speaker knows precisely when each note should strike to captivate their audience’s attention and leave them with a lasting impression.
No one becomes a great public speaker or presenter without practice. And almost everyone can recall a time one of their presentations went badly — that’s a painful part of the learning process.
Whether you’re working within a small creative team or a large organization, public speaking and presentation skills are vital to communicating your ideas. Knowing how to present your vision can help you pitch concepts to clients, present ideas to your team, and develop the confidence to participate in team meetings.
If you have an upcoming presentation on the horizon and feel nervous, that’s normal. Around 15-30% of the general population experience a fear of public speaking . And, unfortunately, social anxiety is on the rise, with a 12% increase in adults over the last 20 years .
Learning how to give a good presentation can dismantle your fears and break down these barriers, ensuring you’re ready to confidently share your point of view.
It’s the week before your presentation, and you’re already feeling nervous . Maybe there’ll be an important mentor in the room you need to impress, or you’re looking for an opportunity to show your boss your value. Regardless of your countless past presentations, you still feel nervous.
Sharing your vision and ideas with any sized group is intimidating. You’re likely worrying about how you’ll perform as a presenter and whether the audience will be interested in what you offer. But nerves aren’t inherently negative — you can actually use this feeling to fuel your preparation.
It’s helpful to identify where your worries are coming from and address your fears. Here are some common concerns when preparing for an upcoming presentation:
Fear of public speaking: When you share your ideas in front of a group, you’re placing yourself in a vulnerable position to be critiqued on your knowledge and communication skills . Maybe you feel confident in your content, but when you think about standing in front of an audience, you feel anxious and your mind goes blank.
It’s also not uncommon to have physical symptoms when presenting . Some people experience nausea and dizziness as the brain releases adrenaline to cope with the potentially stressful situation . Remember to take deep breaths to recenter yourself and be patient, even if you make a mistake.
Losing the audience’s attention: As a presenter, your main focus is to keep your audience engaged. They should feel like they’re learning valuable information or following a story that will improve them in life or business.
Highlight the most exciting pieces of knowledge and ensure you emphasize those points in your presentation. If you feel passionate about your content, it’s more likely that your audience will experience this excitement for themselves and become invested in what you have to say.
Not knowing what content to place on presentation slides: Overloading presentation slides is a fast way to lose your audience’s attention. Your slides should contain only the main talking points and limited text to ensure your audience focuses on what you have to say rather than becoming distracted by the content on your slides.
Discomfort incorporating nonverbal communication: It’s natural to feel stiff and frozen when you’re nervous. But maintaining effective body language helps your audience stay focused on you as you speak and encourages you to relax.
If you struggle to incorporate body language into your presentations, try starting small by making hand gestures toward your slides. If you’re working with a large audience, use different parts of the stage to ensure everyone feels included.
Each presenter has their own personal brand and style. Some may use humor to break the ice, while others might appeal to the audience’s emotional side through inspiring storytelling.
Watching online presentations, such as TED talks, is an excellent way to expose yourself to various presentation styles and develop your own. While observing others, you can note how they carry themselves on stage and learn new ways to keep your audience engaged.
Once you’ve addressed what’s causing your fears, it’s time to prepare for a great presentation. Use your past experience as inspiration and aim to outshine your former self by learning from your mistakes and employing new techniques. Here are five presentation tips to help you create a strong presentation and wow your audience:
1. Keep it simple
Simple means something different to everyone.
Before creating your presentation, take note of your intended audience and their knowledge level of your subject. You’ll want your content to be easy for your intended audience to follow.
Say you’re giving a presentation on improving your company’s operational structure. Entry-level workers will likely need a more straightforward overview of the content than C-suite leaders, who have significantly more experience.
Ask yourself what you want your audience to take away from your presentation and emphasize those important points. Doing this ensures they remember the most vital information rather than less important supporting ideas. Try organizing these concepts into bullet points so viewers can quickly identify critical takeaways.
2. Create a compelling structure
Put yourself in your audience member’s shoes and determine the most compelling way to organize your information. Your presentation should be articulate , cohesive, and logical, and you must be sure to include all necessary supporting evidence to strengthen your main points.
If you give away all of your answers too quickly, your audience could lose interest. And if there isn’t enough supporting information, they could hit a roadblock of confusion. Try developing a compelling story that leads your audience through your thought processes so they can experience the ups and downs alongside you.
By structuring your presentation to lead up to a final conclusion, you’re more likely to keep listeners’ attention. Once you’ve reached that conclusion, you can offer a Q&A period to put any of their questions or concerns to rest.
3. Use visual aids
Appealing to various learning styles is a great way to keep everyone on the same page and ensure they absorb your content. Visual aids are necessary for visual learners and make it easier for people to picture your ideas.
Aim to incorporate a mixture of photos, videos, and props to engage your audience and convey your key points. For instance, if you’re giving a presentation on anthropology subject matter, you could show your audience an artifact to help them understand how exciting a discovery must have been.
If your presentation is long, including a video for your audience to watch is an excellent way to give yourself a break and create new jumping-off points for your speech.
4. Be aware of design techniques and trends
Thanks to cutting-edge technology and tools, you have numerous platforms at your disposal to create a good presentation. But keep in mind that although color, images, and graphics liven things up, they can cause distraction when misused.
Here are a few standard pointers for incorporating visuals on your slides:
- Don’t place blocks of small text on a single slide
- Use a minimalistic background instead of a busy one
- Ensure text stands out against the background color
- Only use high-resolution photos
- Maintain a consistent font style and size throughout the presentation
- Don’t overuse transitions and effects
5. Try the 10-20-30 rule
Guy Kawasaki, a prominent venture capitalist and one of the original marketing specialists for Apple, said that the best slideshow presentations are less than 10 slides , last at most 20 minutes, and use a font size of 30. Following this strategy can help you condense your information, eliminate unnecessary ideas, and maintain your audience’s focus more efficiently.
Once you’re confident in creating a memorable presentation, it’s time to learn how to give one. Here are some valuable tips for keeping your audience invested during your talk:
Tip #1: Tell stories
Sharing an anecdote from your life can improve your credibility and increase your relatability. And when an audience relates to you, they’re more likely to feel connected to who you are as a person and encouraged to give you their full attention, as they would want others to do the same.
Gill Hicks utilized this strategy well when she shared her powerful story, “ I survived a terrorist attack. Here’s what I learned .” In her harrowing tale, Hicks highlights the importance of compassion, unconditional love, and helping those in need.
If you feel uncomfortable sharing personal stories, that’s okay. You can use examples from famous individuals or create a fictional account to demonstrate your ideas.
Tip #2: Make eye contact with the audience
Maintaining eye contact is less intimidating than it sounds. In fact, you don’t have to look your audience members directly in their eyes — you can focus on their foreheads or noses if that’s easier.
Try making eye contact with as many people as possible for 3–5 seconds each. This timing ensures you don’t look away too quickly, making the audience member feel unimportant, or linger too long, making them feel uncomfortable.
If you’re presenting to a large group, direct your focus to each part of the room to ensure no section of the audience feels ignored.
Tip #3: Work on your stage presence
Although your tone and words are the most impactful part of your presentation, recall that body language keeps your audience engaged. Use these tips to master a professional stage presence:
- Speak with open arms and avoid crossing them
- Keep a reasonable pace and try not to stand still
- Use hand gestures to highlight important information
Tip #4: Start strong
Like watching a movie trailer, the first seconds of your talk are critical for capturing your audience’s attention. How you start your speech sets the tone for the rest of your presentation and tells your audience whether or not they should pay attention. Here are some ways to start your presentation to leave a lasting impression:
- Use a quote from a well-known and likable influential person
- Ask a rhetorical question to create intrigue
- Start with an anecdote to add context to your talk
- Spark your audience’s curiosity by involving them in an interactive problem-solving puzzle or riddle
Tip #5: Show your passion
Don’t be afraid of being too enthusiastic. Everyone appreciates a speaker who’s genuinely excited about their field of expertise.
In “ Grit: The Power of Passion and Perseverance ,” Angela Lee Duckworth discusses the importance of passion in research and delivery. She delivers her presentation excitedly to show the audience how excitement piques interest.
Tip #6: Plan your delivery
How you decide to deliver your speech will shape your presentation. Will you be preparing a PowerPoint presentation and using a teleprompter? Or are you working within the constraints of the digital world and presenting over Zoom?
The best presentations are conducted by speakers who know their stuff and memorize their content. However, if you find this challenging, try creating notes to use as a safety net in case you lose track.
If you’re presenting online, you can keep notes beside your computer for each slide, highlighting your key points. This ensures you include all the necessary information and follow a logical order.
Tip #7: Practice
Practice doesn’t make perfect — it makes progress. There’s no way of preparing for unforeseen circumstances, but thorough practice means you’ve done everything you can to succeed.
Rehearse your speech in front of a mirror or to a trusted friend or family member. Take any feedback and use it as an opportunity to fine-tune your speech. But remember: who you practice your presentation in front of may differ from your intended audience. Consider their opinions through the lens of them occupying this different position.
Tip #8: Read the room
Whether you’re a keynote speaker at an event or presenting to a small group of clients, knowing how to read the room is vital for keeping your audience happy. Stay flexible and be willing to move on from topics quickly if your listeners are uninterested or displeased with a particular part of your speech.
Tip #9: Breathe
Try taking deep breaths before your presentation to calm your nerves. If you feel rushed, you’re more likely to feel nervous and stumble on your words.
The most important thing to consider when presenting is your audience’s feelings. When you approach your next presentation calmly, you’ll put your audience at ease and encourage them to feel comfortable in your presence.
Tip #10: Provide a call-to-action
When you end your presentation, your audience should feel compelled to take a specific action, whether that’s changing their habits or contacting you for your services.
If you’re presenting to clients, create a handout with key points and contact information so they can get in touch. You should provide your LinkedIn information, email address, and phone number so they have a variety of ways to reach you.
There’s no one-size-fits-all template for an effective presentation, as your unique audience and subject matter play a role in shaping your speech. As a general rule, though, you should aim to connect with your audience through passion and excitement. Use strong eye contact and body language. Capture their interest through storytelling and their trust through relatability.
Learning how to give a good presentation can feel overwhelming — but remember, practice makes progress. Rehearse your presentation for someone you trust, collect their feedback , and revise. Practicing your presentation skills is helpful for any job, and every challenge is a chance to grow.
Content Marketing Manager, ACC
How to write a speech that your audience remembers
How to make a presentation interactive and exciting, reading the room gives you an edge — no matter who you're talking to, tell a story they can't ignore these 10 tips will teach you how, your ultimate guide on how to be a good storyteller, writing an elevator pitch about yourself: a how-to plus tips, 18 effective strategies to improve your communication skills, 8 clever hooks for presentations (with tips), love them or hate them, meetings promote social learning and growth, similar articles, the importance of good speech: 5 tips to be more articulate, the 11 tips that will improve your public speaking skills, 30 presentation feedback examples, how to not be nervous for a presentation — 13 tips that work (really), how the minto pyramid principle can enhance your communication skills, stay connected with betterup, get our newsletter, event invites, plus product insights and research..
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What It Takes to Give a Great Presentation
- Carmine Gallo
Five tips to set yourself apart.
Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).
I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.
- Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman (St. Martin’s Press).
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How to give an effective online presentation from home.
Published: April 21, 2023
Looking to improve your presentation skills for online meetings? Check out these tips on how to make yours effective and professional from home.
Online presentations are the norm now that more people are working from home . For many, moving from in-person to online presentations may bring a new set of challenges to overcome.
Are you concerned you might fumble with new technology or appear unprepared when presenting in an unfamiliar digital arena? You’re not alone. These eight tips can help you deliver an effective online presentation like a pro.
1. Simplify Your Slides
Each web conference platform has its own unique way of displaying slides. Avoid technical hassles by designing simple, easy-to-read slides.
Place text in the center instead of at the edges of the slides because they may not display correctly on your audience’s screens. Also, consider creating high contrast slides – they are easier to read for your virtual audience.
Remember, online listeners may multitask or get distracted. To prevent them from missing your main points, arrive quickly at key messages. To do this, use a sentence headline for your slide titles that states the main point of your slide. You can then include the evidence for each of your key points in the body of the slide. It seems simple, but it can be an effective way of organizing information for an online presentation.
2. Prepare Beforehand
Technology keeps us connected, but its complexity creates additional avenues for potential disruption. One way to prepare before giving an online presentation is to look at technology through the lens of Murphy's Law, which states that anything that can go wrong will go wrong. Focus on what you can control.
Check Your Internet Connection
Use the most reliable internet connection you can. Web conferencing providers generally consider a wired connection to be more optimal than wireless (Wi-Fi) connections. And Wi-Fi connections are considered better than cellular connections.
Have a Backup Computer
Have another laptop (or emergency tablet or phone) at the ready in case you encounter a problem.
Save Your Presentation
Download a PDF version of your presentation to pull up in case there's a technical mishap with your slides (You do this by selecting “Save As” or "Print" and choosing “PDF.”) When saving your presentation as a PDF, remember to delete your hidden slides first as they will not remain hidden when you display your PDF presentation.
Close Your Tabs
Close any unnecessary applications to ensure they don’t interfere with your web conferencing software. Also, shut off any other background activities requiring substantial memory or bandwidth, such as downloading or uploading large files or instant file synchronizations. Even an inactive browser can eat up your computer's memory, so consider exiting out before your online presentation.
Practice Using the Web Conference Platform
Get familiar with the platform you're using in advance. Practice muting and unmuting your microphone. If you're the host, practice muting and unmuting one or all other participants. Follow the instructions in the help center of your video conferencing app so that you don’t fumble during the event.
Online presentations to potential customers, investors, or even executive leaders are usually scheduled at given dates and times, and can be sent through your web conferencing software. Arrive to the meeting a few minutes early to make sure your connection works and the web conferencing software is working, especially if you are the host of the meeting. You can also test the screen-share function as part of the program to ensure it's in good working order for your online presentation.
3. Eliminate Distractions
Eliminate any visual clutter behind you. Clutter includes plants, boxes, piles of books, food, toys, laundry, and pets. An ideal background is a plain wall to eliminate distractions and look professional.
Remember, online listeners may multitask or get distracted. To prevent them from missing your main points, arrive quickly at key messages.
If you can’t tidy up your space, you can create a sophisticated virtual background. Canva offers free virtual backgrounds, and you can upload these designs to any video conferencing system that allows customized backgrounds. Not sure how to do this? Providers such as Zoom, Microsoft Teams, or Webex, to name a few, give you step-by-step instructions.
4. Dress the Part
It may be tempting to wear your usual work-from-home attire like your PJs or your favorite hoodie, but providing an effective presentation requires that you dress the part. Wear your regular workplace casual clothes. When picking out an outfit, avoid distracting patterns or multi-colored shirts, as well as shiny fabrics such as satin or silk, as they may shimmer when you move your body on camera. Solid colors are best – you want people to focus on your message, not your clothes.
5. Use the Right Lighting
If the lighting in your room isn’t optimal, set up a desk lamp behind your laptop, centered right over the camera to light up your face. For this to work well, minimize the lighting from other parts of the room by lowering the shades to prevent light from coming from the side or the back.
Avoid sitting with a bright window behind you as it will make you appear dark and foreboding. Switch positions to sit with the bright window in front of you.
6. Present in a Quiet Space
Ideally, an online presentation should occur in a quiet room. However, working from home with a partner or kids can make it less of an ideal setting for controlling background noise. You can mitigate this challenge by investing in a good headset with a built-in microphone that cancels or neutralizes outside sounds and turning off your phone and any noisy computer notifications.
7. Make Eye Contact
One of the best ways to provide an effective presentation is to make eye contact with your audience. Raise your laptop so your camera is at eye level. You can do this quickly by placing a box or a stack of books underneath your laptop. Practice speaking to the camera, not the screen. You can also angle the laptop screen to be centered in the frame, and your head is not cut off.
You may also need to move back a little. If you sit too close to your laptop, your face may look blown up. That’s often not the most flattering angle. Either sit with your back resting comfortably on your chair or push the laptop back. Ideally, it would help if you sat at an arm’s length from the screen. Sit up straight, smile. Make an effort to look good in your online presentation. It will show.
8. Keep Your Audience Engaged
An audience’s attention can flag, especially during a long online presentation. One way to judge your listeners’ attention level is through the attention tracking feature that is available in some web conferencing applications. Attention tracking features are indicators next to each attendee’s name on your attendee pane that show you if the person has an app other than the web conference at the forefront of their screen.
An effective presentation is all about being prepared. Simplify your presentation slides so they’re easy to follow, test out all your tech, and have backups for any unexpected mishaps. It’s also helpful to provide your online presentation in a quiet space and limit the distractions around you. Don’t forget to make eye contact and keep your audience engaged. Whether in the office or at home, following these simple tips will help you provide a flawless online presentation that informs and engages your audience.
Frequently Asked Questions
1. what should you know before giving an online presentation.
Simplify the slides of your online presentation. Think about what the priority points are that you want to get across. Too much information on presentation slides can be overwhelming and distracting for viewers. Keep it simple by using less text and more visuals.
Save your presentation. Send it to yourself or a friend before the presentation to have a backup in case of technical difficulties.
Practice using the web conference platform. Get familiar with the platform you will be using, which will help you avoid any technical issues and make you more comfortable during the presentation.
2. How do you start an online presentation?
When starting an online presentation, engaging your audience from the beginning is essential. You can ask questions, tell a story, or provide an overview of what you'll be discussing. Additionally, ensure your introduction is clear and concise so your audience knows what to expect.
3. What are the skills required for online presentations?
The most important presentation skill required for an online presentation is being able to engage with your audience and hold their attention throughout.
A version of this article was originally published on April 16, 2020.
Photo: Getty Images
How to make a great presentation
Stressed about an upcoming presentation? These talks are full of helpful tips on how to get up in front of an audience and make a lasting impression.
The secret structure of great talks
The beauty of data visualization
TED's secret to great public speaking
How to speak so that people want to listen
How great leaders inspire action
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AI Presentation Maker
When lack of inspiration or time constraints are something you’re worried about, it’s a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI Presentation Maker! With a few clicks, you’ll have wonderful slideshows that suit your own needs . And it’s totally free!
Generate presentations in minutes
We humans make the world move, but we need to sleep, rest and so on. What if there were someone available 24/7 for you? It’s time to get out of your comfort zone and ask the AI Presentation Maker to give you a hand. The possibilities are endless : you choose the topic, the tone and the style, and the AI will do the rest. Now we’re talking!
Customize your AI-generated presentation online
Alright, your robotic pal has generated a presentation for you. But, for the time being, AIs can’t read minds, so it’s likely that you’ll want to modify the slides. Please do! We didn’t forget about those time constraints you’re facing, so thanks to the editing tools provided by one of our sister projects —shoutouts to Wepik — you can make changes on the fly without resorting to other programs or software. Add text, choose your own colors, rearrange elements, it’s up to you! Oh, and since we are a big family, you’ll be able to access many resources from big names, that is, Freepik and Flaticon . That means having a lot of images and icons at your disposal!
How does it work?
Think of your topic.
First things first, you’ll be talking about something in particular, right? A business meeting, a new medical breakthrough, the weather, your favorite songs, a basketball game, a pink elephant you saw last Sunday—you name it. Just type it out and let the AI know what the topic is.
Choose your preferred style and tone
They say that variety is the spice of life. That’s why we let you choose between different design styles, including doodle, simple, abstract, geometric, and elegant . What about the tone? Several of them: fun, creative, casual, professional, and formal. Each one will give you something unique, so which way of impressing your audience will it be this time? Mix and match!
Make any desired changes
You’ve got freshly generated slides. Oh, you wish they were in a different color? That text box would look better if it were placed on the right side? Run the online editor and use the tools to have the slides exactly your way.
Download the final result for free
Yes, just as envisioned those slides deserve to be on your storage device at once! You can export the presentation in .pdf format and download it for free . Can’t wait to show it to your best friend because you think they will love it? Generate a shareable link!
What is an AI-generated presentation?
It’s exactly “what it says on the cover”. AIs, or artificial intelligences, are in constant evolution, and they are now able to generate presentations in a short time, based on inputs from the user. This technology allows you to get a satisfactory presentation much faster by doing a big chunk of the work.
Can I customize the presentation generated by the AI?
Of course! That’s the point! Slidesgo is all for customization since day one, so you’ll be able to make any changes to presentations generated by the AI. We humans are irreplaceable, after all! Thanks to the online editor, you can do whatever modifications you may need, without having to install any software. Colors, text, images, icons, placement, the final decision concerning all of the elements is up to you.
Can I add my own images?
Absolutely. That’s a basic function, and we made sure to have it available. Would it make sense to have a portfolio template generated by an AI without a single picture of your own work? In any case, we also offer the possibility of asking the AI to generate images for you via prompts. Additionally, you can also check out the integrated gallery of images from Freepik and use them. If making an impression is your goal, you’ll have an easy time!
Is this new functionality free? As in “free of charge”? Do you mean it?
Yes, it is, and we mean it. We even asked our buddies at Wepik, who are the ones hosting this AI Presentation Maker, and they told us “yup, it’s on the house”.
Are there more presentation designs available?
From time to time, we’ll be adding more designs. The cool thing is that you’ll have at your disposal a lot of content from Freepik and Flaticon when using the AI Presentation Maker. Oh, and just as a reminder, if you feel like you want to do things yourself and don’t want to rely on an AI, you’re on Slidesgo, the leading website when it comes to presentation templates. We have thousands of them, and counting!.
How can I download my presentation?
The easiest way is to click on “Download” to get your presentation in .pdf format. But there are other options! You can click on “Present” to enter the presenter view and start presenting right away! There’s also the “Share” option, which gives you a shareable link. This way, any friend, relative, colleague—anyone, really—will be able to access your presentation in a moment.
Discover more content
This is just the beginning! Slidesgo has thousands of customizable templates for Google Slides and PowerPoint. Our designers have created them with much care and love, and the variety of topics, themes and styles is, how to put it, immense! We also have a blog, in which we post articles for those who want to find inspiration or need to learn a bit more about Google Slides or PowerPoint. Do you have kids? We’ve got a section dedicated to printable coloring pages! Have a look around and make the most of our site!
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12 Best Presentation Websites Alternatives to PowerPoint in 2023
What is a presentation website?
Presentation websites are applications created to present information as a slide show. Slideshows are presentations that comprise charts, images, videos, and the standard text. They ensure that data is displayed clearly, summarized, and readable to the audience.
Slideshows work best when presented on a projector or a big screen. Intermittently, some users might print out slide shows as documents, but this is ill-suited for that purpose.
Any presentation tool must have three fundamental functions:
- A text editor: to input the contents of the presentation.
- An import function: to insert and manipulate images and other content.
- A slide-show or presenter mode: that displays the content in a nice, formatted way.
Slide shows often consist of a combination of text, video, images and charts. Their primary function is displaying clear, readable and summarized data to an audience.
Most presentations are shared and presented on a larger screen or through a digital projector. In rare occasions, slide presentations are printed out as a replacement for text documents, but this is a really inefficient way to review data, that Garr Reynolds calls ‘ PresDocs ’ (Garr Reynolds is the author of Presentation Zen, one of the most important go-to reference for successful presentations).
Related Read: What Makes Up the Best Presentation Templates?
What makes the best presentation website?
When looking for the best presentation apps, there is a need to consider not just pitch decks but also school lectures, religious sermons, and adverts. Therefore, an excellent presentation app should be affordable, have enough sharing and collaboration options, have a range of pre-built templates, and be flexible.
Visualization in presentations
A presentation without visual aids can be very boring. It's hard to remember things if they are just words on a page or screen. But with visuals, people retain information much better. So, ensure you have some great images to help your audience understand what you're talking about.
Consider using infographics if you want to add some spice to your presentations. Infographics are visually appealing ways to present complex information in a simple way. They can include charts, graphs, maps, diagrams, timelines, etc. Many online tools are available to create them, including Piktochart , Visually, and Canva .
Presentation or visualization names of websites
Presentation websites allow you to create amazing presentations through the use of web technologies.
There are many cases when you might need to create a presentation for a particular purpose. Creating a presentation on PowerPoint is easy, but that doesn't mean it's the best option. That's why we'll talk about how to create a presentation without PowerPoint and how to get the best out of these presentation website alternatives.
However, there exist today, numerous applications, software, and websites that can help create stunning designs and art for presentations other than PowerPoint. From Slidebean to Google Slides, there are more than enough presentation apps to help you. No matter your tastes, needs, and specifications, there is always one that fits your bill. Read on to find out more.
What makes a great PowerPoint Alternative?
Not everyone prefers PowerPoint. Why? Because it can feel and look clunky at times. But not every PowerPoint alternative works the same way. To find the best one for you, look out for features such as:
- Ability to present online and offline.
- Sharing and collaboration features.
- Features that allow for easy interpretation and assimilation of data.
- Highly customizable templates.
- Good transition and animation capabilities.
- Work import capabilities.
Here's a list of the best 10 PowerPoint alternatives for 2023:
Check out our top 10 presentation software tools that we believe are great alternatives to PowerPoint. We've curated this list based on our own interests and research. Let's dive right in and get started:
Key Differentiator: Time Efficiency and Design
Pricing: Free with limited features, paid plans start at $199/year
Slidebean tops our list for its impressive time efficiency and design capabilities. This presentation software harnesses the power of artificial intelligence to calculate new slide designs in seconds. The platform offers a vast array of professional templates, each equipped with text suggestions tailored to various industries, making presentation creation a breeze. Slidebean also allows logo integration, enhancing your branding. Moreover, the tracking feature provides valuable insights into audience engagement, giving you the opportunity to improve your content and drive success in your presentations.
2. google slides.
Key Differentiator: Collaborative Convenience
Google Slides is an excellent choice for those seeking seamless collaboration and cloud-based convenience. With a reliable internet connection, multiple collaborators can work on a single project simultaneously without any need for downloads. The platform also allows sharing via email, facilitating easy dissemination of your presentations. Although Google Slides offers some impressive templates, it could benefit from more diverse design options for a truly personalized touch.
TRY GOOGLE SLIDES
Key Differentiator: "Zooming" into Creativity
Pricing: Free with limited features, paid plans start at $5/month)
Prezi's zoom function sets it apart, creating engaging and dynamic presentations. It boasts a unique smart structure technology that impresses audiences. However, using Prezi's exceptional features might require training and design skills. While the free version offers significant benefits, remember that it comes with privacy limitations. Consider opting for the paid plans if confidentiality is crucial for your presentations.
4. Apple Keynote
Key Differentiator: Sleek and Sophisticated
Pricing: Free with Mac devices, standalone versions available for macOS at $19.99
Designed for Apple users, Keynote brings sleekness and sophistication to your presentations. The software is versatile, allowing you to work on floor plans and text slides alike. While it may lack some collaborative features of other platforms, Keynote excels in creating aesthetically pleasing and professional presentation materials.
5. haiku deck.
Key Differentiator: Simplified Storytelling
Pricing: Free with limited features, paid plans start at $9.99/month
Haiku Deck focuses on visual storytelling, providing an array of visually appealing templates and high-quality images to captivate your audience. The software streamlines the presentation process, making it ideal for those seeking simplicity and elegance. With its user-friendly interface, Haiku Deck enables you to create impressive slides in minutes.
TRY HAIKU DECK
Key Differentiator: Design Flexibility
Pricing: Free with limited features, paid plans start at $9.95/month)
Though primarily known for graphic design, Canva also offers powerful presentation tools. With a vast library of design elements, templates, and stock images, Canva allows you to fully customize your slides. Its collaborative features and easy sharing options make it a go-to choice for teams working on presentations.
Key Differentiator: Visual Content Creation
Pricing: Free with limited features, paid plans start at $25/month
Visme excels in visual content creation, offering impressive charts, graphs, and infographics. This platform goes beyond conventional presentations, making it ideal for educational and business purposes. It enables you to create interactive and engaging content that will leave a lasting impact on your audience.
Key Differentiator: Animated Presentations
Pricing: Free with limited features, paid plans start at $19/month
If you want to bring your presentations to life with animation, Powtoon is the software for you. Its dynamic and animated slides add flair to your content, keeping your audience engaged throughout the presentation. Powtoon's easy-to-use interface and extensive library of animated assets make it perfect for creating captivating animated presentations.
Key Differentiator: Multi-dimensional Presentations
Pricing: Free with limited features, paid plans start at $12/month
Emaze stands out with its multi-dimensional presentation capabilities. It offers 3D templates, virtual reality integration, and immersive slides, making your presentations stand out. For those seeking innovative ways to captivate audiences, Emaze is a powerful choice.
10. Zoho Show
Key Differentiator: Collaborative Creation
Pricing: Free with limited features, paid plans start at $5/month
Zoho Show offers collaborative features that make teamwork seamless. It allows multiple users to collaborate in real time, making it an excellent choice for group projects and presentations. The platform also provides a variety of templates and customization options to suit your presentation needs.
TRY ZOHO SHOW
A presentation software launched in 2020, Pitch is already referred to as a “PowerPoint killer”. It was created to help non-designers (or beginners) create excellent pitch decks.
Pitch has an extensive library of presentation templates, but this is just one of its benefits. This software emphasizes collaboration and even includes built-in video collaboration for remote teams to work together. Pitch presentations can also be integrated with Google Analytics, Google Sheets, and similar applications.
This cloud-based presentation tool proffers a user-friendly alternative to PowerPoint. Its sleek editor interface allows you to add your preferred background images, import a variety of designs, and collaborate easily with others. It is known to be very user-friendly.
Slides offers access and edit features from any device, as long as it is internet-connected. It also helps manage privacy rights, allows presentations offline, offers analytics management, and allows for adding GIFs and images.
However, it is limited in slide options and templates and does not offer graphic inclusions.
How do I create a presentation without PowerPoint?
Numerous alternatives to PowerPoint are on the Internet. The issue is not about creating a presentation without PowerPoint but getting that presentation tool or software that can help achieve your goal.
While many tools offer free accounts to peruse and utilize online and offline presentations, some do not. This does not mean the free tools are not good, rather, it is just a marketing idea.
What can I use instead of PowerPoint for free?
Here are some presentation tools you can make use of instead of PowerPoint;
WPS Office boasts functionality and a well-designed, along with offline document capabilities. Sometimes accused of having very similar features to Microsoft Office, users can efficiently work on PowerPoint files. It also offers many templates. However, collaboration might be a bit stressful.
WPS Office is available on Android, Web Windows, iOS, Linux, and macOS.
If there is one thing Canva has, it is templates. Canva makes PowerPoint look simple with a vast array of templates for every specification. If you have a problem with making decisions, do not use Canva.
However, that is its Achilles heel; many people find themselves scrolling for so long. Not all templates are free but, it helps narrow down your options.
- Bonus Tool: InVideo
InVideo is considered a cloud-based online video editing tool with the feature of creating slideshow videos. it contains a huge selection of slideshow templates, stock footage, photos, and music to make great slideshow videos without a watermark. Although it is available for free, some features require a premium subscription.
Without a doubt, it can be stressful to get that one presentation software that can fit your exact specifications and give the required output. Although utilizing Slidebean can be very flexible, it can also be use to produce the best infographic presentation that compares data in an easily-understood manner.
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Google slides can turn your presentations into videos.
A long-standing PowerPoint feature has made it to Google Slides.
You've probably watched recordings or videos of presentations, which are usually screen recordings with a mismatched aspect ratio, random popups from other applications, and other issues that are distracting. Google Slides is now rolling out the ability to record and save a presentation as a high quality video, all in the web browser.
Google announced the feature today in its Google Workspace Updates blog. The company said, "We’re introducing slides recordings, a new Google Slides feature that lets you easily record yourself presenting, and then share the presentation with others to view when it works for them. From webinars, to employee trainings, to lessons for your classroom, slides recordings help you effortlessly record visual and engaging presentations without ever leaving Slides."
The recording functionality, accessible from the new "Record" button in the main toolbar, will open a new screen where you can start a recording of the presentation. You can change slides at your own pace and turn your microphone and camera on and off at any point. Google said in the blog post, "This feature helps you share more engaging video presentations with others for easy, flexible viewing. Whether sharing video content inside of your company or externally, with slides recordings you don’t need to use a separate video recording tool."
The ability to export presentations as videos has been available in Microsoft PowerPoint, the main competitor to Slides, ever since PowerPoint 2010 . Back then, you could only export your presentation in MP4 format at a maximum resolution of 1280x720. The result was just the presentation with automatically changing slides, rather than a recording of a person giving the presentation. Microsoft eventually added the ability to save narrations and laser pointer gestures for each slide, as well as exporting at resolutions of up to 4K. PowerPoint also has a special "PowerPoint Show" export format, which starts playing the presentation immediately when someone else opens it with PowerPoint.
Unfortunately, the new Google Slides feature is currently limited to business and education Google accounts, not personal accounts. That's a shame, especially when PowerPoint's equivalent feature is available to everyone with the desktop PowerPoint application installed. Here's hoping the record feature eventually rolls out for everyone.
Source: Google Workspace Updates Blog
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How to Make PowerPoint Full Screen (Step by Step)
Making your PowerPoint presentation full screen is a simple but effective way to create a focused and engaging experience for your audience. By maximizing content visibility and eliminating distractions, you can ensure that your message is received loud and clear.
Whether you're a seasoned presenter or a beginner, this article will walk you through the steps of making your PowerPoint full screen, so you can deliver a polished and professional presentation with ease.
Part1: How to Make PowerPoint Full Screen Easily
Creating a PowerPoint presentation in full-screen mode is a simple process, and I'll provide a step-by-step tutorial below.
Step 1: Open Your PowerPoint Presentation
Launch Microsoft PowerPoint and open the presentation you want to view in full-screen mode.
Step 2 : Enter SlideShow Mode
To enter full-screen mode, you can use any of these methods:
Click on the "Slide Show" tab in the ribbon at the top of the window and then click "From Beginning."
Press the F5 key on your keyboard.
Alternatively, you can press the Shift + F5 keys to start the slide show from the current slide.
Step 3: Navigate Through Your Presentation
While in full-screen mode, you can use various methods to navigate through your slides:
Click your mouse or press the Spacebar or Enter key to advance to the next slide.
Press the Backspace or Left Arrow key to go back to the previous slide.
Use the keyboard's number keys to jump to a specific slide. For example, press "3" to go to slide 3.
Step 4 : End the Slide Show
To exit full-screen mode and return to normal editing mode, you can:
Press the Esc key on your keyboard.
Right-click anywhere on the screen and select "End Show."
And that's it! Your PowerPoint presentation should now be in full-screen mode, and you can easily navigate through your slides using the provided methods.
Part2: How to Make PowerPoint Full Screen on Projector
Making a PowerPoint presentation full screen on a projector is a common requirement for meetings and presentations. Below, I'll provide a step-by-step tutorial on how to achieve this.
Step 1: Connect Your Projector
Connect your projector to your computer using the appropriate cables (HDMI, VGA, etc.). Ensure that both the projector and your computer are powered on.
Step 2: Configure Display Settings
Right-click on your desktop and select "Display settings."
In the Display settings window, you'll see two displays - your computer screen and the projector (or second display).
Make sure the "Multiple displays" dropdown menu is set to "Duplicate" or "Second screen only" depending on your preference. "Duplicate" will mirror your computer screen on the projector, while "Second screen only" will use the projector as the main display.
Step 3 : Open Your PowerPoint Presentation
Launch Microsoft PowerPoint and open the presentation you want to display.
Step 4 : Enter SlideShow Mode
Step 5 : Navigate Through Your Presentation
While in full-screen mode, you can navigate through your slides as explained in Part 1 of this tutorial.
Step 6 : End the Slide Show
By following these steps, you should be able to make your PowerPoint presentation full screen on a projector.
Part3: The Shortcut Key for Starting the Slideshow
Here are the shortcut keys for starting a PowerPoint slideshow from both the beginning and the current slide on both Windows and macOS:
F5: Start the slideshow from the beginning.
Shift + F5: Start the slideshow from the current slide.
Play Slideshow from Beginning:
Shift + Command + Return: Start the slideshow from the beginning.
Fn + Shift + F5: Start the slideshow from the beginning.
Play Slideshow from Current Slide:
Shift + Command + Return: Start the slideshow from the current slide.
These shortcut keys allow you to quickly initiate a PowerPoint slideshow, whether you want to begin from the start or the current slide, and they work on both Windows and macOS platforms.
Part4: Best Alternative — WPS Office
Microsoft Office has been the market leader in office productivity software for decades, offering robust applications such as Word, Excel, and PowerPoint. However, with the rise of cloud-based solutions and the increasing demand for cost-effective options, free alternatives like WPS Office have gained popularity.
Why should you choose WPS Office as an alternative to Microsoft Office?
Here are the answer:.
● Free to use Word, Excel, and PPT. Powerful PDF toolkit
● Rich template store, which contains various free and paid templates for Word, PPT, and Excel
● Rich functions
● The light weight of the product is only 200M, and it occupies a small amount of computer memory. It is suitable for Win7, 10, and 11
● The MAC version of WPS Office is very powerful. Microsoft office ignores the experience of mac users, which can be made up by wps office
● Support online documents (WPS AirPage), multi-person collaborative editing
● WPS office also supports Linux systems, Android, and ios systems. To use WPS office products on different systems, you only need to log in to the same account, and all files can be synchronized
Creating a PowerPoint-like presentation with WPS Office and utilizing features like image-based storytelling, progressive image reveal, comparison slides, and virtual tours is a great way to engage your audience. Here's a step-by-step tutorial on how to make PowerPoint-style presentations with WPS Office:
Step 1 : Open WPS Presentation and creating a New Presentation
Step 2: Create Your Presentation
Create your presentation in WPS Presentation, including your slides, images, and content. You can use the features like image-based storytelling, progressive image reveal, comparison slides, and virtual tour to enhance your presentation as per your requirements.
To create image-based storytelling slides:
Insert images into your slides that correspond to different parts of your story.
Add text, captions, or descriptions to explain the images.
Use transitions and animations to make the storytelling engaging.
Progressive Image Reveal
To create slides with progressive image reveals:
Add your main image to the slide.
Duplicate the slide.
On the duplicated slide, use an object (e.g., a shape) to cover part of the image.
Add animations to the object (e.g., "Appear" animation) and set delays for each slide to reveal the image progressively.
To create comparison slides:
Use tables or split your slide into multiple sections to show comparisons side by side.
Add text and graphics to highlight the differences or similarities between the elements you're comparing.
Step 3 : Save Your Presentation
After creating your presentation, make sure to save your work to avoid losing any changes. Click on 'File' in the top menu, then select 'Save' or 'Save As' to save your presentation file.
Step 4: Full Screen Mode
To view your presentation in full-screen mode:
Click on the "Slide Show" option in the top menu.
Select "From Beginning" to start the presentation from the beginning.
Step 5: Press "Esc" on your keyboard to exit full-screen mode.
You feel WPS Office is the best choice for you and want to download? Don’t worry, below is step by step how to download WPS Office:
Step 1: Visit the WPS Office website: wps.com .
Step 2: Click “ Free Download” button
Step 3: Select the place you want to save WPS Office -> Save
Step 4: Double click on the WPS Office file in your Download file, click “Run” and follow the on-screen instructions to install
Step 5: After complete, you can enjoy all the power of WPS Office
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Frequently Asked Questions (FAQs)
Q: how to use the presenter view in powerpoint.
A: To use the presenter view in PowerPoint, follow these steps:
Connect your computer to a projector or external display.
Start your PowerPoint presentation.
Click the "Slide Show" tab in the PowerPoint ribbon.
Click "Presenter View."
The presenter view will display on your computer screen, showing the current slide, the next slide, speaker notes, and presentation controls.
Use this view to control your presentation while the audience sees only the slide.
Q: How can I resize an image while keeping the aspect ratio the same?
A: To resize an image while maintaining the aspect ratio in PowerPoint, follow these steps:
Select the image you want to resize.
Click and drag one of the corner handles of the image while holding down the Shift key on your keyboard.
This will resize the image proportionally, ensuring that the aspect ratio remains the same.
Q: How do I insert a page number in a WPS presentation?
A: To insert a page number in a WPS Presentation, follow these steps:
Click the "Insert" tab in the WPS Presentation toolbar.
Select "Page Number."
Choose the desired page number format and location (e.g., top or bottom of the slide).
The page number will be inserted into your presentation.
The article "How to Make PowerPoint Full Screen" provides a step-by-step guide for easily entering full-screen mode in PowerPoint, facilitating seamless presentations. Notably, WPS Office offers a robust alternative for creating PowerPoint presentations, with features such as image-based storytelling and progressive image reveal.With WPS Office, users can make their presentations captivating and engaging by following simple steps for entering full-screen mode. Download WPS Office now.
- 1. 3 Easy Ways to Record Your Screen on Windows 10
- 2. How to Make a Picture and Background on PowerPoint (Step-by-Step)
- 3. How to Make A Beautiful Slideshow in PowerPoint-- Make Your Presentations Better
- 4. Best Screen Recorders for Linux System (A Complete Guide)
- 5. How to Screen Record Using WPS Office: A Comprehensive Guide
- 6. 3 Best Free Screen Recorders for Mac (in 2023)
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File uploads FAQ
We’re adding a new capability to upload and work with different types of documents inside ChatGPT. This capability builds on our existing Advanced Data Analysis model (formerly known as Code Interpreter) to improve performance on text-rich documents including PDFs, Microsoft Word documents, and presentations.
Available now to all ChatGPT Plus and ChatGPT Enterprise users on the web at chat.openai.com, our iOS/Android mobile apps, and coming soon via API.
How does the new file uploads capability work?
The file uploads capability was created to support the following tasks:
Synthesis : Combining or analyzing information from files and documents to create something new, for example:
Upload a spreadsheet, for example a CSV, with a mix of qualitative and quantitative information, and ask ChatGPT to help you understand and visualize the data.
Compare and contrast two documents.
Analyze sentiment or tone in a document.
Analyze a spreadsheet.
Apply a framework or rubric from one document to the contents of another.
Transformation : Reshaping information from documents without changing its essence, for example:
Upload a complicated research paper and ask ChatGPT to provide a simple summary.
Upload a powerpoint presentation and ask ChatGPT for feedback on the content.
Summarize a document in simple terms.
Rewrite a short document in a particular style.
Turn a presentation into a document.
Extraction : Pulling out specific information out of a document, for example:
Upload a PDF and have ChatGPT find any references to a certain topic.
Pull out relevant quotes from a document.
Search for any mention of a particular topic from a document or spreadsheet.
Extract metadata (author, creation date, etc.) from a document.
Count the number of rows in a spreadsheet that contain a certain attribute
Extract specific sections of a document (e.g., all headings or all bullet-point lists).
What types of files are supported?
All common file extensions for text files, spreadsheets, presentations, and documents.
How many files can I upload at once per GPT?
Up to 10 files per GPT for the lifetime of that GPT. Keep in mind there are file size restrictions and usage caps per user/org.
What are those file upload size restrictions?
All files uploaded to a GPT or a ChatGPT conversation have a hard limit of 512MB per file.
All text text and document files uploaded to a GPT or to a ChatGPT conversation are capped at 2M tokens per files. This limitation does not apply to spreadsheets.
For images, there's a limit of 20MB per image.
Additionally, there are usage caps:
Each end-user is capped at 10GB.
Each organization is capped at 100GB.
Note: An error will be displayed if a user/org cap has been hit.
How do I delete files I upload?
Files uploaded to Advanced Data Analysis are deleted within 3 hours. If you are encountering your file usage cap, you can also delete files from recent chats or from any GPTs that you built, as these share caps.
Are you able to handle images embedded in docs/presentations?
Images embedded in documents/presentations (i.e. in image in the slide of a slide deck) are not supported yet. We plan to add support for this in the future.
Will OpenAI use files uploaded to train its models?
The answer depends on the service you are using. As explained in this article , we may use content submitted to ChatGPT, DALL·E, and our other services for individuals to improve model performance. Content may include files that are uploaded. Please refer to this article to understand how content may be used to improve model performance and the choices that users have.
Please note that we do not use content submitted by customers to our business offerings such as our API and ChatGPT Enterprise to improve model performance.
Please see our Enterprise Privacy page for information on how we use business data.