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How To Email a Resume and Cover Letter Attachment
Ashley Nicole DeLeon / The Balance
Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.
What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.
- Most employers request a Microsoft Word document or a PDF file of your resume.
- It's easy to save your documents in the file format requested by an employer.
- When saving your documents, use your name as the file name.
- Include a subject line that states who you are and what job you are applying for in the email message.
Check the Employer's Instructions
When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.
What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.
Save Your Cover Letter and Resume
When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.
If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.
You can either save your cover letter in document format or write it directly in the email message.
Save as a Word Document
If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.
Save a Google Doc as a Word Document
If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).
How to Save as a PDF
Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.
To save a Word document as a PDF:
- Select File > Save As in Microsoft Word.
- Select PDF from the Format drop-down menu.
To save a Google Doc as a PDF:
- Select File > Download and choose PDF Document .
Choose a Unique File Name
When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.
Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.
Include a Subject in the Email Message
The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened.
Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.
Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.
Here's what to write:
Subject: Your Name - Job Title
If the employer requests additional information, like a job ID number, be sure to include that too.
Write an Email Message to Send With Your Resume
Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.
First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .
You can either write your cover letter as part of the email message or send it as an attachment. Here's how:
Write Directly in the Email
You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.
If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.
Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.
Adding Your Signature To the Email
It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.
Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.
Sample Email Signature
Jared Harshbarner email@example.com 617-123-3790 linkedin.com/in/jared.harshbarner
How To Add Your Signature
To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.
Attach Your Resume and Cover Letter to an Email Message
Once your email message is ready to send, you need to attach your resume and cover letter to your message:
Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.
Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.
Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.
Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.
Then click Send , and your cover letter and your resume will be on their way to the employer.
Review a Sample Email Message
Here's a sample email message sent with resume and cover letter attachments to apply for a job.
Subject: Sarah Smith – Museum Docent
Dear Ms. Cooper,
I’m writing to apply for the summer docent program at the Museum of Local History.
I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.
I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.
Sarah Smith firstname.lastname@example.org 555-555-1234 linkedin.com/in/sarahsmith
Frequently Asked Questions (FAQs)
Is it better to send a word document or a pdf to apply for a job.
A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.
How can I be sure my documents are formatted correctly?
Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.
ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."
Google. " Create, View, or Download a File ."
Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."
Adobe. " How to Convert a Google Doc to a PDF ."
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An email cover letter
Learn how to write a cover letter or email to respond to a job advert.
Do the preparation task first. Then read the text and tips and do the exercises.
From : Laura Mazzanti To : David Kelly, HR Manager Subject : Application for sales manager position
Dear Mr Kelly,
I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.
I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.
I have attached my CV with more information about my background and qualifications.
I look forward to hearing from you soon.
- Be specific in the subject line and say what job you are applying for.
- Start your email with Dear Mr/Mrs/Ms + person's surname.
- Say where you saw the advertisement.
- Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
- Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
- Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
- End by saying I look forward to hearing from you soon or I hope to hear from you soon .
- Sign off with Best regards or Best wishes .
What kind of information would you include in your CV or résumé?
Dear Mr. Vizitue,
I am writing in response to the job post on the DSGN Jobs website for the position of graphic designer.
I have 7 years of experience in design. For the last four years, I have worked as a freelancer with numerous creative projects and different types of clients. I have experience in motion design, infographics, typography, and artificial intelligence. I possess good communication skills and am fluent in English, German, and Finnish.
I have attached my CV along with my portfolio and additional information about my background and qualifications.
I hope to hear from you soon.
Best wishes, An Andre
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In my resume, I include information about my work experience, age, education, skills, and hobbies.
In my resume, I include some information such as personal information, skills, portfolios, relevant work experience, previous workplaces, reasons for leaving jobs, and some of my outstanding personality traits.
My CV includes job experiences, educational background, and skills. Those are essentials for a resume.
In my CV I include short info about me, my professional skills and my hobby with a few of jokes. It's welcome in IT)
The kind of information that we should include in a résumé: - Personal information (Name, date of birthday, email, address, phone number...etc) - Education career - Work experiences - Skills - Habits
In my opinion, would include in CV or resume , picture person ( uniform), also information personal, Education , skills and qualification.
I would include personal information, for example, name, age, phone. Of course, there will be my soft and hard skills, work experience. And a bit of smile.
I usually include information like: my last experience in other works, my principal skills and why I want the job.
I would write down personal information such as name, address, Educational attainment, relevant skills for the job and work experience.
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Email Cover Letter Samples
Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.
The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.
Etiquette for Any Email Cover Letter
- Mention the title of the position you’re applying for in the subject line and body of your email.
- Explain where you found the job posting or how you heard about the position.
- Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
- List your full name and contact information in your email signature block (not just on your resume attachment).
- If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
- Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
- Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
- Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
- Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
- Don’t ever include your salary requirements unless otherwise directed by the potential employer.
Signature on Email Cover Letter
Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.
When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.
If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.
How to Format an Email Cover Letter
Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.
Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:
- Write a subject line that includes the position you’re applying for
- Address the company contact’s name in the salutation
- Clearly state what you’re hoping to accomplish in the first few sentences
- Summarize your strengths, skills and experience by connecting them to the job opportunity
- Use a font that’s easy to read
- Avoid typos in your message by proofreading
- Include a signature with your contact information
- Always send a .pdf file rather than a word doc or other format
Email Cover Letter Examples for Legal Professionals
Example #1: if you prefer to keep it brief..
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.
Thank you for your time. I look forward to hearing from you.
First Last Name
Example #2: If you’re relocating to the city where the job opportunity is located.
Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.
I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.
I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.
Example #3: If a colleague referred you.
Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary
I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.
I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.
Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.
Thank you for your time,
Example # 4: If you’ve been at your current position for less than one year.
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.
I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.
Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.
Thank you for your time and consideration.
Example #5: If you want to dazzle the hiring manager with your qualifications.
Subject Line: Do you need a conscientious paralegal at your firm?
Dear Recruiting Administrator:
Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:
- More than ten years of progressively responsible legal experience;
- Bachelor’s Degree with Honors in Business Administration;
- Exceptional verbal, written and analytical skills;
- Advanced computer skills;
- Outgoing personality and “can-do” attitude.
I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.
My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].
Thank you for your time and consideration,
Now, start writing your cover letter!
They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.
These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.
Start building out cover letters that will help you stand out and land the job!
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- Cover Letter
- How to Send an Email Cover Letter (Samples & Tips)
How to Send an Email Cover Letter (Samples & Tips)
As seen in:
If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But t o make it happen, you need the best email cover letter out there. And you are going to have one.
Read on, and I’ll show you:
- An email cover letter sample that will help you land that interview.
- A tried-and-true email cover letter format that showcases your most valuable strengths.
- How to write an email cover letter to get any job you want.
- Little known hacks for sending your cover letter email for greatest impact.
First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?
Email Cover Letter Sample
Create your cover letter now
I’ll tell you one thing, Jacob can expect the callback anytime!
An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and sent in the body of an email itself.
As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.
Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application . For more tips on formatting your cover letter, see: Cover Letter Formatting Guide
One last thing before we go on:
Email Cover Letter—Body or Attachment?
Either. But not both. My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.
Open Your Email Cover Letter with a Strong Subject Line
It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…
If no one opens your job application email cover letter. And guess what? That depends only on the subject line.
Make the most of it. In the subject line for an email cover letter, include:
- Who you are,
- That you’re applying for a job,
- The position,
- The company name,
- Job ID (if applicable).
Like the candidate from our sample, Jacob did:
Sample Email Cover Letter Subject Line
Senior Software Engineer  Seeks  Software Development Team Lead  Position with XYZ  (ID: 123436284)  .
Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.
How Long Should Your Cover Letter Email Subject Be?
As long as it needs to be in order to include all of the above info and as short as possible. Need an exact figure? Number of email subject characters displayed varies across devices and operating systems :
- For desktop email applications it’s within the range of 46 (Yahoo Mail) to 70 (Gmail).
- Mobile email clients? From 30 characters (Android; portrait) to 64 characters (iPhone; landscape).
To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.
Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, our online resume builder will score your resume and our resume checker will tell you exactly how to make it better.
Use a Proper Greeting to Show Your Professionalism in an Email Cover Letter
The best way to start your cover letter email is with “Dear” + the hiring manager’s name. Personalization will make the hiring manager feel like they’re reading something made specifically for them.
Don’t know the name of your hiring manager? Do some research! Tailored email cover letters are noticed better.
- Double check the job ad.
- Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting.
- Check the company website. Try to find the head of the department on the company's staff page.
- Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too.
- Call. If all else fails, call the receptionist and ask who the contact person is.
Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”
For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person
Write a Short and Catchy First Sentence of the Cover Letter Email
Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole . But there’s one downside. While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.
In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling. Be as straightforward as possible.
Now, see how the first sentence of an example email cover letter should look:
Email Cover Letter Example: First Sentence
Attached you will find my resume with detailed work experience for the position of [XYZ].
And that’ll do.
For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application
Make the Main Paragraph of Your Cover Letter Email Relevant
You’re not applying for a job. You’re applying for this job. For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.
Show that in your email cover letter body:
- Read the job description carefully, identify what your responsibilities will be.
- Then, research the company online, try to find out what projects they’re running or plan to launch in the future.
- Outline your professional achievements that can translate into success in your prospective role.
- Highlight what you have to offer.
Remember Jacob, the candidate from our sample?
The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.
That’s what his tailored, brief email cover letter reads:
Sample Email Cover Letter Body
As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .
Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .
In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today
Use a Call to Action to End Your Cover Letter Email
So the hiring manager knows you’re a great candidate. Job done?
Not quite. Take an extra step. Reiterate your value in the call to action:
- Ask the hiring manager to reach out to you and meet in person.
- Once again, focus on what you have to offer .
Again, let’s have a look at the call to action from our cover letter email sample:
Sample Email Cover Letter—Call to Action
Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?
Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).
For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way
Include a Formal Sign-Off
Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.
If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:
Sample email cover letter sign-offs:
- Best regards,
- Kind regards,
- With best regards.
Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.
Remember About Attachments
So you’ve just written your perfect email cover letter. Now you’re basically guaranteed to land that interview, right?
Wrong. Let me just quote what one recruiter wrote in her LinkedIn article:
Don’t think I need to explain further, do I?
Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.
And it is fine to say " Please find attached my resume " (though there are alternatives).
It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!
One last thing to keep in mind... Choose a professional resume file name :
“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
To write a perfect cover letter email for a job application, follow these steps:
- Use our email cover letter template.
- Apply a clear, strong subject line.
- Open with a proper greeting—address the hiring manager by their name.
- In the first sentence, explain why you’re writing and what position you’re targeting.
- Write a brief main paragraph that outlines your most relevant experience and achievements.
- Close with a call to action—ask to schedule a meeting and reiterate your offer.
- Sign-off with a “sincerely” synonym and your full name.
- Put your contact details in the footer.
- Don’t forget to attach a resume to your cover letter email!
And, for the final piece of advice:
Keep it short.
Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!
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Nov 7, 2022
How to email a resume with 8 samples and templates
At some point during your career you’ll need to send your resume by email. Here's how you do it.
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Are you searching for a job? Thinking of applying?
Either way, at some point, you’ll need to send your resume by email.
When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice.
How to email a resume
You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.
After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.
What to write in an email when sending a resume
For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.
Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality.
The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate.
10 things to include in every resume email
Here’s a checklist of 10 things you should write in an email when sending a resume:
- Short introduction of yourself
- Statement about the position you are applying for (to avoid any misunderstanding!)
- Brief “elevator pitch” about why you should be considered for the position
- Previous experience with similar roles or relevant results of similar jobs
- Relevant personal information (more on this in the email format section)
- Contact details (including preference)
- Helpful information (such as if you’re going on holiday in the next few days, for example)
- Offer to answer any questions that the recruiter might have (about interview dates, for example)
- Request for information on the next steps
- And remember to attach your cover letter and resume!
Should you send a resume by email?
The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?
Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form.
Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information).
Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).
Use a professional email address for your resume
Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk?
Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or
Sending resume email format
Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!
When sending a resume email, use a professional format like this:
- Resume email subject line
- Email body (following our top 10 tips for effective resume emails)
Let’s look at the critical aspects of every resume email in more detail.
1. Subject line for resume email
Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about.
Here are some principles for effective resume email subject lines:
- Label your email “Job application” or “Application for”
- Include the job title in the subject line
- Add a reference number
Here’s how this can work in practice:
- Job application – Marketing Director – REF000111
- Application for Marketing Director – REF000111
- Resume attached – Marketing Director position – REF000111
Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder.
2. Email body for sending resume
The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:
- Introduction to you
- Details of the job you’re applying for (including a reference number)
- A short explanation of why you’re applying
- Any other information
It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this.
3. How to end a resume email
The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process.
As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:
- Phone number
- Relevant social media links, like LinkedIn and Twitter
- Attach your cover letter and resume
4. Best resume email closings and sign-offs
Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).
8 resume email samples
We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.
We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed.
Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.
1. Sample email to send resume for job
This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.
It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.
2. Sample email to send resume to recruiter
Recruiters can include those working in job agencies, internal recruiters and HR partners.
The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.
3. Simple sample email to send resume for job
If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can.
4. Sample follow-up email after sending resume
As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.
If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.
5. Sample email cover letter with attached resume
Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.
There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.
6. Thank you for considering my resume email sample
Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.
7. Asking someone to review your resume email sample
Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.
8. Sample how to respond to a resume received email
If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.
Best email template for sending resume
You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email.
Final words on sending your resume via email
If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.
When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.
You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!
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