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Home › Career › What Does a Technical Writer Do? › How to Write a Technical Writer Cover Letter
How to Write a Technical Writer Cover Letter
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Technical Writer HQ’s career guides help you step forward into a technical writing career. This article contains the best method to create a compelling technical writer’s cover letter. In the end, you will find some examples and a template for you to start.
What is a Technical Writer Cover Letter?
A technical writer’s cover letter is a fundamental tool that strengthens your overall job application. It’s a precise but to-the-point document that showcases your most relevant expertise and skills as a technical writer.
Don’t replicate the same content from your resume/application. The cover letter should contain your technical writing experience, tools, and expertise related to the job description. Use it to show the hiring manager that you are the best fit for the technical writer position and can add more value to the company.
A Comprehensive Guide to Crafting a Technical Writer Cover Letter
Follow these guidelines and flow to curate an outstanding technical writer’s cover letter. You can increase your chances of becoming a technical writer in ABC Company by:
Research the Company
Researching the company helps you gain insights into job requirements and the company’s work culture. As a result, you can effectively tailor your cover letter and add the most relevant experiences and expertise that make you the best fit for a technical writer position.
Customize Your Cover Letter
You should customize your cover letter following the job description. Don’t use the same cover letter for different job applications. This will make the recruiter think of you as an amateur candidate for the position and turn off the recruiter from further looking into your resume and documents.
In addition, customization includes adding the most relevant expertise that the hiring manager will find interesting.
Keep it to the Point
Your cover letter should not exceed one page and must be simple. For example, use a clear/plain background, the font color must be black, and the font size and style must be standardized (Style: Calibri, Times New Roman – Size: 12). Avoid using fancy colors or fonts in your cover letter, as this will make you appear like a non-professional candidate.
Add Relevant Skills & Experience
Focus on adding your most relevant skills to the cover letter. Add the exact skills and experiences that excite the recruiter and complement the job description. If you don’t have professional experience in technical writing but have the required skill set, highlight your credentials, certifications, and internship experiences to make your cover letter valuable.
Proofread and Edit
Be careful while finalizing your cover letter. Before submission, ensure to edit any grammar, spelling, or structural issues you encounter in your cover letter. This is an essential step as your cover’s structural and language perfection will highlight your attention to detail quality to the hiring manager.
You can seek help from your friends, family, or colleagues to proofread your cover letter, or you can use online tools such as Grammarly to double-check your work.
What is the Objective of a Technical Writer Cover Letter?
A cover letter is a fundamental document that guides the recruiter in shortlisting the best candidates for the interviews. In addition, a strong cover letter will encourage the hiring manager to review your complete application, including your resume, which increases your chances of selection.
Your cover letter must be professional and showcase your technical writing skills and expertise. A professional and relevant to the job description cover letter interests the hiring manager to move your application further to the next round. Put your writing genius at work and curate a cover letter that tells a mesmerizing story about yourself.
Try answering these questions to create a cover letter that makes your stand apart from other candidates.
- Do you think you are eligible for the technical writing position?
- Do you have a passion for technical writing?
- Does the prospecting company interest you?
Technical Writer Cover Letter Outline
Following is a general outline that will help you curate your technical writer’s cover letter.
- Recruiter’s details
- Introductory paragraph
Technical Writer Cover Letter Sections Explained
Start the cover letter with your details, such as name, contact number, and address. In addition, you can add your LinkedIn, portfolio websites, and digital profile(s).
Include the recruiter’s details, including name, designation, and company details, in this section.
It’s ideal to address the recruiter by name. To do this read the job description carefully or search the company website. If you can’t find the recruiter’s name, you can address the recruiter using Dear Sir, Respected Sir, Respected HR Manager, or Dear Mr/Ms.
This section highlights your cover letter and should include an engaging “hook” to catch the recruiter’s attention right from the beginning. An engaging hook includes your top skills, key competencies, and years of experience working in the same or relevant role. A winning hook encourages the recruiter to read your complete resume and application.
This section contains most of the content from your cover letter. It includes your relevant strengths, competencies, and accomplishments for the technical writer role. Ensure that this section doesn’t exceed 2-3 short paragraphs. Focus on adding the most relevant information in this section.
You can add examples of your accomplishments, including statistics and metrics, to add more authority to your cover letter. Ensure to add the experiences you think will add value to the job description and the company.
Share the “call to action” for the recruiter in this section, including your contact number. This helps the recruiter get in touch with you to discuss the requirements.
Include “Best Regards,” a digital signature, and your name at the end. You can sign the cover letter by hand if you are sending the job application in hard copy format.
Technical Writer Cover Letter Examples
Example # 1.
Example # 2
Technical Writer Cover Letter Template
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4 Technical Writer Cover Letter Examples and Writing Tips
4 Technical Writer cover letter examples for your job search inspiration. Copy, edit, and modify to stand out and land that technical writing job!
Technical Writer Cover Letter is a piece of writing task to convince the employer of your writing skills.
Although, with your writing skills you’ll benefit from specifying what type of technical content you write. It is recommended that you provide links to your best piece of work and make your application easy to shortlist.
Since you’ll be writing at least 3 paragraphs in your letter which is enough to allow the recruiter to evaluate you, while also providing work sample links, you should focus on displaying the additional knowledge that makes you better at your work than your competitors.
Write your letter in about 150-200 words .
Make sure you elaborate on your technical skills and finally close your cover letter with a mention of how you’ll follow up on your application.
Below are some examples to take inspiration from while writing your cover letter.
Technical Writer Cover Letter Example
This is Riaz, I’ve been working as a Technical Writer for an IT company for the past 2 years where I collaborated with the engineering team, project managers, and IT managers to document the entire development process from the ground up. I understand from the posting on Dice.com that you’re looking for someone with experience like mine. I’m thrilled to be applying for this vacancy at Sunrise.
Process Documentation for technical development is a very interesting journey to be on. To me, it is almost like playing all the roles that come with the process of software development and living it while I write it. It is new every day and provides an enormous opportunity to be a person of many talents which personally motivates me to diversify and explore more every day. Working with the engineers and management I have learned and gathered a great deal of technical vocabulary which makes me capable of exploring far through industrial jargon.
Here is some of the communication work that I’m proud of; it conveys the process of development for the onboarding of trainee engineers. Link below:
I’ll appreciate an opportunity to meet you in person and discuss where I can contribute through my technical understanding and linguistic skills.
You can reach me via phone or email to set up an appointment or I’ll get in touch with you in the next 3 days to see how we can move forward on my application.
Thank you for your time and consideration.
Sincerely, Riaz Wooldrof
Technical Writer Cover Letter No Experience Example
I would love to be considered for the Technical Writer position advertised on your website for fresh graduates. I have recently completed my Masters in Technical Writing which has had me doing part-time writing for tech teams in IT, mechanical, and manufacturing sectors. This makes me fairly confident to apply at Philips.
Since I worked as a remote writer with rare visits to the companies I worked for, I had little interaction with the team to gain any background knowledge about my work. However, that gave me an ample amount of time to do a lot of industry-specific research on the topics provided to me. I grew a wider scope of vocabulary around industrial terms which in turn made me more efficient in asking the right questions and utilizing my few meetings to produce quality material that rarely came back for any edits.
I take pride in how accurately I can reproduce the messages for a company in an easy-to-grasp manner for its consumers. My ability to translate abstract ideas into comprehensive material is my way of solving complex business problems and being an active player in the dynamics of the company.
I’m keen for an opportunity to be interviewed at Philips and discuss how I can contribute to the company’s communication system and values. If required, please feel free to assign me a writing task for further shortlisting of my profile.
Thanks for taking the time to review my application.
Sincerely, Jerry McNowells
Cover Letter for Technical Writer Example
I found the vacancy for a Technical Writer at QuesTech in yesterday’s Washington Post newspaper. I have previous experience in working with IT teams and writing their product manuals, and development guides, which is totally transferrable to the requirements of your Technical Writer’s position making it a perfect next step for me.
My work begins with processing data around the target audience and researching market outlook for the competitor products. I always prefer to be all-knowing of the users of the product before I address them through a product manual. Working closely with the marketing team has helped me gain perspective on how the product is being sold and what the customers perceive through our advertisements. This has resulted in faster production, saving 20 hours of time writing 5000 words. The coherence of all material from marketing to end-user manuals has generated a 23% rise in positive customer feedback. Since the success of the method, the introduction of marketing and customer data to a writer has become a part of the project onboarding program for all writers at our company.
I love how marketing, tech, product research from business teams, and my writing together account for such a major impact on the outlook of the product and company image motivating me to collaborate and seek higher output.
QuesTech’s, “all employees are partners” concept pulls me in, in anticipation of working with a huge team that functions in complete harmony with all its people advancing alike in the long-term.
I would appreciate an opportunity to meet with you in person and discuss how I can bring my experience to best use for QuesTech. I’ll follow-up in the next three days to see how we can move forward on my application.
Sincerely, Siena Goetz
Example Technical Writer Cover Letter
This is to apply for the position of Technical Writer advertised on your website. I have been writing for 8years now. During this time I have explored and written variety- magazine publications, newspaper columns, educational material, Tech Marketing blogs, Social media content, landing pages, and blogs across industries. However, most of my experience is in the Software industry and due to my Computer Science background, I’m inclined to work along the lines of technology and its produce.
Some of my best works contain a detailed analysis of the use of certain technologies and how it affects the application or a comparative study of technologies aiming to help the prospects make an informed choice. My work is extensive but can be understood by non-tech clients who I target. Here are a few samples to give you an idea of what to expect from my tech writing:
I was never so much into coding but I love researching technologies and finding their best use cases and turning them into useful information sources for our website visitors. Through my content and basic but broad understanding of SEO, I also participate in the marketing efforts of the company which makes the job even more interesting.
My understanding of technology will be an asset to Analytics and its clients as it yields concrete results and leaves a long-term impression of authority and reliance.
I would appreciate an opportunity to discuss my application in detail. Please feel free to reach me via phone or email to set-up an appointment.
Sincerely, Shehnzi Czar
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Tech Writer Cover Letter Example
A Tech Writer prepares, reviews, revises and maintains all types of technical documents including software, and systems engineering, systems operations, testing, and user documentation.
Tech Writers’ job description varies based on the specialization of the writer, however, they are also accountable for gathering and analyzing technical and product information from various sources to documenting new or changing product functionality.
Our Cover letter examples are written by certified cover letter writers and are a great representation of what hiring managers are looking for in a Technical Writer’s Cover letter resume. Use this Tech Writer Cover Letter Sample for reference as you create your own cover letter.
- Cover Letters
Most Technical writers work full time and are employed in a variety of industries. They are however employed mostly in computer and management, scientific and technical industries.
The job outlook for Tech Writers is good and is projected to grow 12% from 2020 to 2030. This is faster than the average for all occupations. This means, there will be 5,500 job openings for technical writers each year on average.
The BLS states the median annual wage for the technical writers was $78,060 in May 2021.
What to Include in a Tech Writer Cover Letter?
Roles and responsibilities.
- Producing high-quality documentation that is appropriate for its targeted audience.
- Working with internal teams on product and documentation requirements.
- Writing easy-to-understand user interface text, online help, and developer guides.
- Working with internal teams to obtain an in-depth understanding of the product and the documentation requirements.
- Creating tutorials to help end-users use a variety of applications.
- Analyzing existing and potential content focusing on reuse and single-sourcing opportunities.
- Creating and maintaining the information architecture .
Education & Skills
Tech writer skills:.
- The ability to deliver high-quality documentation without compromising on accuracy.
- The ability to quickly grasp complex technical concepts and make them easily understandable in pictures and simple texts.
- Excellent written skills in English.
- Basic familiarity with the SDLC and software development.
- Superior technical knowledge and practical experience.
Tech Writer Education Requirements:
- A bachelor’s degree preferably in a related technical field such as computer science, or a focus on English, Writing, or communication.
- Work experience in an IT Development environment.
- Experience in creating documentation for the audience with different levels of technical skills.
- Experience with machine learning or data science is preferred but not a strict requirement.
Tech Writer Cover Letter Example (Text Version)
Dear Hiring Manager Name,
Learning of your requirement for a new Tech Writer in your organization, I hastened to submit my resume for your consideration. I seek to pursue the opportunity with (Company Name) to work as your Tech Writer. I have been in the industry for 5 years now and closely watching your developments in delivering robust user experience and communication support. As an excellent consultant, with a proven background in designing and creating winning RFP, RFI, and RFG documents, I strive to produce consistent and quality writing projects on time and within budget.
In my background, I have immense experience in designing and creating substantive documents that eliminate errors and produce clear, and quality messages. I believe that my unique skills in writing would be an excellent fit for this role and your company.
Highlights of my qualifications include –
- Worked as a freelance technical writer with over 75,000 words of end-user documentation on my track record. Some of my portfolios include writing for the – HP, Toshiba, Sony, and Apple.
- At (Old Company name) I was rewarded with the Stand out Employee award for my dedication, punctuality, and quality service which contributed to the CSR increase of 32%.
- Successfully documented and streamlined back office procedures that weren’t documented previously.
- Completed checking of large volumes of articles with accuracy, and maintained high document quality in a deadline-driven environment.
- Proposed, drafted, and completed multiple winning proposals for ( List of portfolios) throughout the US and Europe.
With a passion for excellence and detail-oriented nature, I am adept at listening to my client’s requirements and coming up with out-of-the-box solutions in the shortest time. I have proven experience in communicating verbally technical details to customers, and have devoted my career to developing effective proposal writing strategies as well.
Please accept this letter and my enclosed resume as a brief introduction to my skills, and background. For a detailed discussion, feel free to contact me at your earliest convenience. Thank you in advance for your consideration.
Sincerely, [Your Name]
With a Tech Writer cover letter created with the above structure, you’re definitely going to leave a solid impression that will grab the attention of the reader. Now with our tips and tricks below you significantly can increase your chances of getting a job interview –
- Address your letter and briefly introduce yourself.
- Outline your skills and qualifications – mention the type of content you have written and to whom you have written.
- And, in case, you are a fresher, talk about the writing or major skills that you have gained through your education.
- Close your letter by drawing the hiring manager’s attention to your attached resume and portfolio of writing projects.
Refer to our Tech Writer Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.
Customize Tech Writer Cover Letter
Get hired faster with our free cover letter template designed to land you the perfect position.
Related IT Cover Letters
Professional Technical Writer Cover Letter Example for 2023
Read for inspiration or use it as a base to improve your own Technical Writer cover letter. Just replace personal information, company application data and achievements with your own.
Professional technical writer cover letter tips to help you stand out
According to some experts, finding exciting job adverts is one of the most challenging problems job-seekers need to deal with.
But according to our own research, conveying your enthusiasm to a one-page cover letter might prove to be even more challenging.
After all, you don’t want a bland and boring cover letter to represent you, we get it.
But how can you make a strong first impression in just a few lines?
Below, you’ll find the best Technical Writer cover letter tips and examples that will help you find out.
So what’s the difference between a cover letter and a resume?
In short – the resume showcases your achievements and skills, while the cover letter focuses more on your personality and motivations.
Of course, you should mention some of your relevant skills in the cover letter as well. But make sure you’re not repeating your resume word by word.
Now let's move on to the things that make every cover letter great!
Choose the right salutation and write a strong introduction
In general, the salutation you use depends on the tone of voice you’ve decided to go for but also on the company culture.
However, it’s always a good idea to address your letter to the person responsible for the recruitment process. If you don’t know their name, try to find it out. And only if that proves to be impossible, choose a generic salutation.
Here are some phrases you can use (note that some of them require you to know the hiring manager's name):
- Dear Mr. John,
- Dear Ms. Petersen,
- Dear Hiring Manager,
- Dear Dr. Todd,
- Dear Head of [team you're applying for]
Coming up with a good introduction is your chance to make the right impression and give the hiring manager a solid reason to remember you.
So instead of going for popular opening lines such as “I found your job advert on website X”, prove that you are actually passionate about the position. Share why you would like to grow in this field and what makes the company exciting.
Link your Technical Writer soft and hard skills to your achievements
The resume is the place to list all your hard skills. The technical writer cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.
Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.
Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.
Prove your passion about the company
Proving that you are familiar with the company, its problems, and its goals is without a doubt one of the best ways to stand out.
If you want to show your passion for the company, mention how your skills and previous achievements can help the team grow.
It’s also worth mentioning how your experience can help resolve some of the most common industry issues.
Choose the right ending
While a strong introduction makes a great first impression, a confident, yet considerate conclusion is essentially what will get you a callback.
There are different ways to end your cover letter. But remember – the closing line you choose should match the company culture.
Your safest bet would be going for traditional phrases like “Looking forward to hearing from you” or “Looking forward to your reply”. For bonus points, add a simple “Thank you for your time and consideration”.
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Pair your cover letter with a matching Technical Writer resume
Pairing your strong cover letter with a great resume can never be a bad idea. In fact, that’s one of the best ways to show you’re the ideal candidate for the position.
Tell your story with confidence with a job-winning Technical Writer resume template .
Still not sure what your cover letter should look like? Hire an expert to help you !
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Tips and Examples for Your First Technical Writer Cover Letter
Published on Mar 30, 2022 in writing by Yulia Gavrilova 6 minute read
Hi! My name is Yulia, and I have been working as a technical writer for the past three years. Last year, I started to write for Draft.dev , a technical marketing content agency for software startups. Draft.dev works with quite a few companies with different tech stacks and is constantly looking for talented new writers. I’ve always been interested in technology and writing, and this position helps me learn new things and improve, as well as share what I’ve learned with others.
Writing is a great way for technical specialists to get recognized in the community, share their expertise with potential employers, and improve their communication skills, especially if English isn’t their first language. In this article, I will share some tips for creating technical writer cover letters so that you can successfully kick off your writing career.
About Technical Writer Cover Letters
From my experience, being able to write a good cover letter is extremely important if you want to land a job in writing. In technical writing, formal education and other qualifications don’t matter. However, you need to know how to “sell yourself” and provide the hiring manager with the relevant information they need, such as your technical background, your writing experience, and which technologies you can write about.
Don’t just copy cover letters from the internet. Make sure that yours is unique—believe me, content editors and managers receive dozens of cover letters daily, and they’ve seen them all. Write your own authentic email in a friendly, informal fashion, and don’t be shy about showcasing your best attributes.
Developers with no technical writing experience often aren’t sure how to convince the editor that they’re a good fit. In this case, explain why you’re interested in the position and what knowledge you can bring to the table (for instance, ten years of experience in programming or experience dealing with the product and the client side). If you have more general experience with writing, you can link your social media, academic papers, or other materials that show your command of the language.
However, the best thing would be to write at least one post on Medium about a technical topic that interests you. This way, the agency can evaluate your expertise, language, and logic.
How to Write Technical Writer Cover Letters
Following are some suggested steps to follow in writing your cover letter for a technical writing position:
What Your Letter Should Say
Your cover letter should contain all the necessary information about you that helps the employer make a decision. First, introduce yourself and explain why you’re writing:
My name is Dan, and I’m an Android mobile developer. I understand that you’re looking for technical writers, and I would like to apply.
Make sure that your email is structured and well-formatted. When I write cover letters, I usually structure them like this:
1. Relevant education: This includes degrees and online and offline courses. You’re not required to have a degree in computer science or engineering, but if you do, it’s worth mentioning, especially if it’s a master’s or a Ph.D. Not only is this a plus for you, but it will also help the company to offer you writing assignments that suit your expertise.
I have a bachelor’s degree in computer science from Cornell University. I’ve also acquired Google Android Developer Certification and IBM Certification.
2. Relevant work experience: This means both in tech and in writing. Talk about your programming experience and technical writing experience separately since both are important components for this job.
I have four-plus years of experience in software development. Right now, I’m working at Amazing Software Company as a middle software engineer. My team creates mobile applications for Android. Some of the projects that I’ve worked on are CoolApp1 and CoolApp2. As part of a promotion for these projects, I’ve written several blog posts that were published on HackerNoon and got a lot of positive comments. I really enjoyed writing them and would like to continue sharing my knowledge with a wider audience.
3. What you’d like to write about: Tech is big, and nobody can write about everything. Mention what programming languages, frameworks, or technologies you know best and have experience with. If you’re learning something new, include that as well.
4. Writing samples: Writing samples are the most important factor in whether you get hired. If you’ve written posts for your own or your company’s blog, include them. If you don’t have any samples, you can create a post for your blog or post something on Medium. Not only is this helpful for employers, but it helps you find out whether you enjoy writing. You can also include links to your GitHub repositories to showcase the quality of your code.
Here are some examples of my work:
Let me know if this looks like a good fit for you.
Don’t make a cover letter too long. I try to keep them to about ten sentences maximum. Let your work speak for itself.
What Your Letter Shouldn’t Say
Your cover letter should be straight to the point, so don’t include irrelevant information. For example, if you don’t have any blog posts to show, don’t mention that you have always liked writing and even wrote a couple of stories as a child. This isn’t relevant experience, and it doesn’t sound professional.
Another common mistake is to leave out the cover letter and send your resume by itself. A cover letter shows your interest in the job as well as your respect for the person who will open your email. Instead of making the editor comb through your ten-page CV trying to understand what you can do for them, give them exactly what they need. It will be appreciated.
What to Know about the Company
Writing cover letters starts with reading. Do your homework and investigate what the company does, who their clients are, and what niches they work in. If you’re a Haskell developer, it’s highly unlikely that you’ll land a job writing for mobile developers. It’s also a good idea to demonstrate in your cover letter that you have studied what the company does and you’re interested in it. Link your relevant experience or knowledge to the company’s mission, and you’re much more likely to be hired.
Less Experience vs. More Experience
For technical writing, the demand is generally higher than the supply. This means you don’t necessarily need to be a senior developer or a writer with ten years of experience to become a technical writer. If you’re a junior developer, it’s okay to say that. Different clients with different audiences need different types of content: from high-level posts to deeply technical long-read guides with code snippets.
Example of a Successful Cover Letter
As an example, below is the cover letter that landed me a technical writing job at Draft.dev:
My name is Yulia, I’m twenty-five, and I have been writing about tech for three years now.
I started as a junior software developer at [company name], where I worked on projects in the domain of machine learning and data science. Right now, I work at [company name] as a middle software developer. I mostly write in Python and JS and work with TensorFlow, Microsoft Azure, and AWS.
I am interested in working with you because I would like to share my experience with wider audiences, grow as a writer, and help great startups and companies gain more recognition.
I’m a quick learner and passionate about language and technology, especially artificial intelligence.
Link to my blog:
Hope to speak to you soon!
Have a great start to the year,
Writing a cover letter for a technical writer position is a necessary step since it allows you to show yourself in the best light and introduce the reader to how you can be useful for them. This might seem like a tricky task, but in reality, it’s simple if you follow these rules:
- Keep it short and friendly.
- Showcase your relevant experience, education, and skills for the position.
- Provide links to your portfolio.
- Write the letter in your own words.
Draft.dev is one of the best places for technical writers from different fields to share what they know and get paid for their words. It offers clear guidelines on its editing process, a convenient writer portal where you can select tasks based on your interests, and great pay rates. If you’ve been thinking about becoming a technical writer, give it a try now !
By Yulia Gavrilova
Yulia enjoys writing about artificial intelligence and machine learning. She is working toward her master’s degree in the study of ethical AI.