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Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

  • If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
  • First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
  • Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
  • Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
  • To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

  • We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
  • All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

  • The manuscript follows the Instructions for Authors
  • All files are in the correct file format and of the appropriate resolution or size
  • The spelling and grammar are correct
  • You have contact information for all authors
  • You have written a persuasive cover letter

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How to Write a Cover Letter for Journal Submission

cover letter for paper submission in conference

If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters  can  impact an editor’s decision to consider your research paper further.

This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.

Why does a good cover letter matter?

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.

In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!

What to Include in a Cover Letter for a Journal Submission

We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.

With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:

Essential information:

  • Editor’s name (when known)
  • Name of the journal to which you are submitting
  • Your manuscript’s title
  • Article type (review, research, case study, etc.)
  • Submission date
  • Brief background of your study and the research question you sought to answer
  • Brief overview of methodology used
  • Principle findings and significance to scientific community (how your research advances our understanding of a concept)
  • Corresponding author contact information
  • Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal

Other commonly requested information:

  • Short list of similar articles previously published by the target journal
  • List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
  • Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
  • Technical specialties required to evaluate your paper
  • Potential reviewers and their contact information
  • If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)

Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)

What you should NOT do:

  • Don’t use too much jargon or include too many acronyms.
  • Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
  • Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
  • Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
  • Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!

How to Structure a Cover Letter

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

ANNOTATED TEMPLATE Journal Submissions Cover Letter

[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g.,  John Smith, MD or Carolyn Daniels, MPH [Title] e.g.,  Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.

TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.

TIP:  Never   use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!

[Para.1: 2–3 sentences]  I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g.,  I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an  Awesome Science Journal  research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:

  • Our findings confirm that…
  • We have determined that…
  • Our results suggest…
  • We found that…
  • We illustrate…
  • Our findings reveal…
  • Our study clarifies…
  • Our research corroborates…
  • Our results establish…
  • Our work substantiates…

[Para. 2: 2–5 sentences]  Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s  Aim and Scope  that align with your paper].

TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.

TIP: Include context about why this research question had to be addressed.

e.g.,  “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”

e.g.,  Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to  The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works]  “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”

[Para. 4: Additional statements often required]  Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”

e.g.,  We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers]  Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

  • [Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.

TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!

[Para. 6: Frequently requested additional information]  Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

[Your Name]

Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Quick Cover Letter Checklist Before Submission

  • Set the font to Arial or Times New Roman, size 12 point.
  • Single-space all text.
  • Use one line space between body paragraphs.
  • Do not indent paragraphs.
  • Keep all text left justified.
  • Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service  such as Wordvice to review your letter for clarity and concision.
  • Double-check the editor’s name. Call the journal to confirm if necessary.
  • Journal Article Publishing Support Center

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  • Research & Preparation

What should be included in a cover letter?

You may be required to submit a cover letter with your submission. Individual journals may have specific requirements regarding the cover letter's contents, so please consult the individual journal's Guide for Authors.

A cover letter is a simple, brief business letter, designed to introduce your manuscript to a prospective Editor.  If the Guide for Authors does not specify what to include in your cover letter, you may wish to include some of the following items:

  • Specify special considerations that should be given to the paper (if any).
  • A brief background regarding the research involved or how the data was collected.
  • Details of any previous or concurrent submissions.
  • It's also useful to provide the Editor-in-Chief with any information that will support your submission (e.g. original or confirmatory data, relevance, topicality).
  • The inclusion (or exclusion) of certain Reviewers (if  propose/oppose reviewers  isn't an available step in the submission process).
  • Bring to the Editor’s attention any  Conflict of Interest or Permissions information  which may be relevant.  Be sure to upload any accompanying forms or declarations as required to your submission.

Please note: When your manuscript is received at Elsevier, it's considered to be in its 'final form' ready to be reviewed, so please check your manuscript carefully before you submit it to the Editor. A guide to the publication process and getting your article published in an Elsevier journal is available on the Elsevier Publishing Campus .

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Journal Article Publication Letters

What is this handout about.

This handout offers guidance on how to write a cover letter for submitting journal manuscripts for publication.

What is a journal publication letter?

A journal publication letter, also known as a journal article submission cover letter, is a cover letter written to a peer-reviewed journal to advocate for the publication of a manuscript. Not all journals ask for a publication letter. Some see publication letters as optional, but many peer-reviewed academic journals request or require them.

What do journal publication letters typically contain?

The most basic information included in a publication letter is contact information, the name of the author(s), the title of the manuscript, and either the assurance that the manuscript being submitted has not been submitted elsewhere or a statement regarding any places the manuscript may be available. Some journals may also expect you to briefly explain your argument, outline your methodology or theoretical commitments, discus permissions and funding, and explain how your manuscript fits into the overall aims of the journal. Journals may even request the names of two or three suggested reviewers for your manuscript. A journal may require all, none, or some of this additional information. The above list is not exhaustive, but it highlights the importance of knowing the journal’s conventions and expectations.

How should I prepare to write?

Just as with any other writing project, writing publication letters involves a process. Although you may finish in as little as a few hours or a day, you might take longer if you compose multiple drafts. This section is designed to help you think through the various steps of the writing process.

Previously, we mentioned the importance of knowing the journal’s standards, but you may not find those expectations laid out clearly on the journal’s website. In fact, most journals assume that the scholars who submit a letter are well-versed in the journal’s mission. Below are some strategies for helping you determine the expectations for journal article publication letters.

Consider the standards in your field:

  • See if your field’s top journals require a letter.
  • Ask your advisor or mentor about their standard practices.
  • Ask someone who has published recently in your field’s top journals whether a letter is standard or not.
  • If submitting a letter is standard practice, ask others in your field for examples of their publication letters to see what information is typically included.

Research the specific journal:

  • If you aren’t already very familiar with the journal, read a handful of recent articles to get a sense of the type and content of manuscripts the journal publishes.
  • Explore the journal’s website to see what you can learn about the journal in general.
  • Read the journal’s mission statement.
  • Read carefully any information the journal provides for potential authors.
  • If you still have questions, consider contacting one of the journal’s editors.

After completing your research, you should have a good sense of the journal’s audience and the sort of articles that appear in the journal.

Once you know the expectations for publication letters in your field and in a specific journal, revisit the reasons your manuscript is a good fit for the journal. Remember the journal has no obligation to publish your manuscript. Instead, you advocate for your scholarship and communicate why your manuscript is a good fit. Below are some questions to consider.

Consider how your manuscript fits into the publication:

  • How does it use a specific methodology or framework important to the journal?
  • How does it focus on themes that have been popular in recent issues?
  • How does it advance a new perspective on topics typically seen in the journal?
  • Does it fit with any proposed themed issues?

Consider the audience for your manuscript:

  • How does your subject or your approach to it intersect with the interests of the journal’s readers?
  • How does your manuscript appeal to readers outside your subfield?
  • Could your manuscript reach a broader audience that could expand the journal’s readership? If so, how?

Consider how your manuscript engages with the field at large:

  • How is it advancing new perspectives, approaches, or topics?
  • How is it critiquing previous or current scholarship?
  • How is it anticipating new directions in the field?
  • How is it using a common approach in a new way?

All these questions encourage you to consider how your manuscript contributes to the field in a way that is valuable enough for a journal to publish it. Make no mistake, the cover letter is an argument for why your manuscript should be published.

Writing a draft

This section addresses two aspects of composing a cover letter draft. The first aspect is the form, and the second is the content. Think about both of these aspects when composing your draft.

Consider the form

The structure of a document can be defined as the different sections of the document and the order in which they appear. There should be an addressee and addresser, as well as the proper contact information. If possible, it should be on departmental letterhead. The letter may be as short as three sentences or as long as multiple paragraphs. But unless the writer is a senior scholar, even a longer letter should be no more than one page. Some standard features you might consider:

Addressee. If you choose or are required to write a cover letter, follow the standard format for letters in the country in which the publication is based.

  • It is usually addressed to the editor unless otherwise specified.
  • If you cannot find the name of the editor, it is permissible to address it to the Editor-in-Chief or Managing Editor.
  • The address should be the journal’s, not the editor’s personal address or institutional address.

Font. While this category may seem trivial, font choice communicates a lot to readers.

  • The goal for a letter is readability, so avoid fonts and styles that are difficult to read.
  • Standard fonts include Arial or Times New Roman, usually in size 12.

Paragraphs. Again, the formatting of paragraphs aids in the readability of a letter, and an unusual paragraph format may appear unprofessional to some readers.

  • Make sure that paragraphs are not indented.
  • Single-space the text and justify it to the left.
  • Separate paragraphs with one line of space.

Closing. Letter closings solidify your presentation as a professional. Maintain the same formality as the rest of the letter.

  • Close with “sincerely,” “best regards,” or something comparably formal.
  • Type your name and provide your signature.
  • Include your contact information near the end.
  • For a dual-authored manuscript, include the contact information for both authors.
  • If the manuscript was composed by more than two authors, include only one additional author’s contact information with yours.

Consider the content

Remember that a cover letter, especially a longer one, is essentially a professional pitch for your manuscript. You ultimately need to communicate why your manuscript would be a good fit for a particular journal. Journals asking for longer cover letters want to know whether you are familiar with their audience and the journal’s mission statement. Below are some elements that you should consider when composing your letter:

Summarize the major arguments/findings of the manuscript. Make sure that you clearly explain what you discovered from your research. Connect these findings to the journal’s aims and scope. Some questions you might consider:

  • Did you make new connections?
  • Did you confirm previous findings?
  • Did you discover new implications?

Discuss your methodology. Clarify the type of methods you used in your research. Ask yourself:

  • Did you undertake a case study? A longitudinal study? A cross-sectional study?
  • Is the study qualitative, quantitative, or mixed methods?
  • Did you use or adapt a specific model or framework?
  • Did you approach the topic using a new theoretical lens?
  • Did you integrate multiple theories or theoretical frameworks?
  • Did you apply a theory or method not frequently used in your subfield?
  • Did you approach a theory or method in a new way?

Consider the aim of the journal. Every journal has a purpose, and most journals have a statement about the type of scholarship they feature. You might ask:

  • What is the aim and scope of the journal?
  • How does it present itself to the field?
  • How does your manuscript fit with recent publications in the journal?

Consider the readership. Here are some questions you can ask:

  • Who is the audience for the journal, and how will your manuscript appeal to them?
  • Which institutions subscribe to this journal?
  • How does your manuscript appeal to readers outside your subdiscipline?
  • How does your manuscript appeal to people outside your discipline?
  • How does it appeal to non-academic readers or professionals?

Consider the journal’s future trajectory. Research journals strive to remain relevant. In order to do so, journals often change to reflect trends in the field. Ask yourself:

  • Are they attempting to expand their readership?
  • Are they trying to integrate interdisciplinary approaches?
  • Are they incorporating more theoretical questions or newer methodologies?
  • Are they willing to critique the field?
  • Would your manuscript work as a part of a special issue?

Provide context for the research . If you are writing a longer letter, explain how your research fits in both with the research in your field at large and in your subfield. Ask yourself:

  • How does your work contribute to your field?
  • How does it engage with current scholarship in your field or subfield?
  • Does your scholarship address an oversight in the field? If so, how?
  • Do you innovate in terms of the subject(s); the methodology; or the integration of fields?
  • Do you address a gap in current research?

Additional considerations . Check to determine whether the journal requires any additional information. Some common expectations include:

  • Comment on the type of article submitted (e.g., research article, review, case report)
  • Assurances that all authors agree with the content of the manuscript
  • Assurance that the corresponding author will take responsibility for informing co-authors of editorial decisions, reviews received, and any changes or revisions made
  • Information about any closely related manuscripts that have been submitted for simultaneous consideration to the same or another journal
  • Statements about conflicts of interest or activities that might be seen as influencing the research
  • Statements regarding ethical practice
  • A copy of permissions to reproduce copyrighted material or a notice that permissions are pending (if applicable)
  • Names of specific reviewers from the journal who may be a good fit to read your manuscript

Possible pitfalls

Below are several other elements to keep in mind as you write your publication letter:

  • Avoid using too much jargon or too many acronyms.
  • Avoid over-embellishing your findings or exaggerating their significance.
  • Avoid name dropping.
  • Keep it simple and straightforward. Do not write a novel.
  • Keep it professional. Avoid humor.
  • Don’t copy text word-for-word from your manuscript.

Two templates

Below are two cover letter templates to help you visualize how form and content combine to make a strong publication letter. The templates offer guidelines for each section, but they can be modified based on the standards of your field. Use them to help you think through the elements that are most important to include in your letter.

Remember, your first draft does not have to be your last. Make sure to get feedback from different readers, especially if this is one of your first publications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

American Psychological Association. n.d. “Cover Letter.” APA Style. Accessed April 2019. https://apastyle.apa.org/style-grammar-guidelines/research-publication/cover-letters.

Belcher, Wendy Laura. 2009. Writing Your Journal Article in Twelve Weeks: A Guide to Academic Publishing Success . Thousand Oaks, CA: Sage Press.

BioScience Writers (website). 2012. “Writing Cover Letters for Scientific Manuscripts.” September 29, 2012. https://biosciencewriters.com/Writing-Cover-Letters-for-Scientific-Manuscripts.aspx .

Jones, Caryn. n.d. “Writing Effective Cover Letters for Journal Submissions: Tips and a Word Template.” Think Science. Accessed August 2019. https://thinkscience.co.jp/en/articles/writing-journal-cover-letters.html .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Kelsky, Karen. 2013. “Of Cover Letters and Magic (A Follow-up Post).” The Professor Is In (blog), April 29, 2013. http://theprofessorisin.com/2013/04/29/of-cover-letters-and-magic-a-followup-post/ .

Mudrak, Ben. n.d. “Writing a Cover Letter.” AJE . https://www.aje.com/dist/docs/Writing-a-cover-letter-AJE-2015.pdf .

Wordvice. n.d. “How to Write the Best Journal Submission Cover Letter.” Accessed January 2019. https://wordvice.com/journal-submission-cover-letter/ .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Writing for publication: cover letters.

A well-written, properly formatted cover letter is the first impression an editor of a journal has of the submitting author. Make sure that your cover letter is free of typographical errors, misspellings, casual language, and any other idiosyncrasies such as a nonstandard font. A good cover letter will ensure that the content of your article is given serious consideration by the journal's editors. Make sure your cover letter is brief and direct (usually no more than four paragraphs, maximum).

In addition to adhering to any journal-specific guidelines, make sure your cover letter follows the following guidelines.

Establish Credibility

Gump (2002) recommended that authors establish their credibility by using institutional letterhead if possible, as well as using a title or appointment to help establish qualifications (e.g., "Associate Professor," "Visiting Professor"). Gump also advised that those not currently affiliated with an academic institution use the letterhead of their company or organization. Of course, if you are submitting electronically, it may not be possible to make use of a letterhead.

Establishing your authority must also be done in the body of your cover letter. Be sure that your cover letter makes clear to the journal editors whether your research fills a research gap in your field. There is no need to tell the editors that your article is going to change the world; avoid hyperbole and state simply and briefly the contribution that your article contributes to your field.

Gump, S. E. (2004). Writing successful covering letters for unsolicited submissions to academic journals. Journal of Scholarly Publishing, 35 (2), 92–102. https://doi.org/10.1353/scp.2004.0007

Personalize the Letter

There are several ways you can personalize your letter to establish a connection with the editor and the journal. These ideas include making a specific reference to a previously published article in the journal that contains similarities to yours or demonstrating a familiarity with the interests of the journal's readership.

Simultaneous Submissions

Different journals have different rules about what types of submissions they will accept. A simultaneous submission is a submission that you have sent out to more than one journal at the same time. Many journals have stated policies that ask submitters to only submit to one journal at a time. Polices regarding simultaneous submission often vary by field. For example, most journals in the sciences require that papers under review not be submitted elsewhere, while some journals in the humanities have different policies. Be sure to check each journal's submission policies to determine whether they accept simultaneous submissions or not.

If you do submit to a journal with a no simultaneous submission policy, include a line in your cover letter informing the journal that your article is not under consideration elsewhere. Breaching this rule and submitting to multiple journals that explicitly request exclusive consideration is widely considered unethical in the scholarly community.

Other Important Information

Previously published material: Without exception, academic journals will not publish previously published material. Therefore, you will want to make it clear to the editors in one brief sentence that the article you are submitting for consideration has not been published elsewhere.

Funding: If you have received a grant or funding in order to conduct your research, be sure to mention the source of your funding in your cover letter.

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Research Paper Cover Letter Examples, How to Write, Tips

Research Paper Cover Letter Examples

A research paper cover letter is more than just an introductory note; it’s a vital aspect of your submission to academic journals. This document provides the initial impression and encapsulates the essence of your research. In this article, we will delve into what a research paper cover letter is, provide an illustrative example, and share valuable tips for crafting one that resonates with the editors.

What is a Research Paper Cover Letter?

A research paper cover letter is a formal letter accompanying the submission of a research paper to a journal or academic conference. It’s your opportunity to introduce the paper, briefly summarize the findings, highlight the significance, and persuade the editor or review panel about the paper’s importance. It’s a critical aspect of the submission process, reflecting the paper’s quality and your professionalism, so it must be thoughtfully composed.

What is an Example of a Research Paper Cover Letter?

Here is a comprehensive example of a research paper cover letter:

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Phone Number] [Date]

[Editor’s Name] [Title] [Journal Name] [Address] [City, State ZIP Code]

Subject: Submission of Manuscript – “Exploring the Impact of AI on Environmental Sustainability”

Dear [Editor’s Name],

I am honored to submit my manuscript entitled “Exploring the Impact of AI on Environmental Sustainability” for consideration for publication in [Journal Name]. This research offers groundbreaking insights into how artificial intelligence can be harnessed for sustainable development.

The methodology includes comprehensive analysis and experimentation, and the results reveal promising opportunities in utilizing AI for ecological balance. The findings contribute to the broader understanding of technology’s role in environmental stewardship, filling a significant gap in existing literature.

I confirm that this work is original, has not been published elsewhere, and complies with all ethical guidelines. Enclosed are the manuscript, diagrams, tables, and supplementary materials as per your submission criteria.

I appreciate your consideration of this submission and eagerly await the opportunity to contribute to [Journal Name]. Please feel free to contact me for any further information.

[Your Signature]

[Your Typed Name] [Your Affiliation]

This great cover letter example articulates the crucial elements that make up an effective research paper cover letter. It introduces the topic, succinctly outlines the key points, and concludes with a respectful closure. Customizing such a letter according to the specific journal or conference’s guidelines is essential for a successful submission.

research paper cover letter

Size: 28 KB

Research Paper Cover Letter Format

Navigate the nuances of academic presentation with our Research Paper Cover Letter Format, designed to make your scholarly work stand out with professionalism and clarity.

[Your Name] [Address] [City, State ZIP Code] [Email Address] [Date]

[Editor’s Name] [Title] [Journal Name] [Address] [City, State ZIP Code]

Subject: Submission of Manuscript: “[Title of the Research Paper]”

I am pleased to submit my manuscript entitled “[Title of the Research Paper]” for potential publication in [Journal Name]. The research embodied in this paper investigates [provide a brief but comprehensive overview of the research topic, methodology, and significance].

This manuscript has not been published elsewhere and has not been submitted simultaneously for publication elsewhere. I believe that the insights and evidence presented in this paper provide a valuable contribution to the existing body of work in [specify the field or subject area].

Thank you for considering my submission. I look forward to hearing from you soon.

Sincerely, [Your Name] [Your Title] [Your Phone Number] [Your Affiliation]

research paper cover letter format

Size: 27 KB

Sample Research Paper Cover Letter Example

Access our comprehensive Sample Research Paper Cover Letter to guide your submissions, ensuring they align with academic expectations and standards.

[Your Full Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date]

[Professor’s Full Name] [Title] [Department] [University Name] [Address] [City, State, ZIP Code]

Subject: Submission of Research Paper on [Title]

Dear Professor [Last Name],

I am honored to submit my research paper titled “[Title of the Research Paper]” for evaluation. This paper, a key part of my [Degree Name], provides an in-depth analysis of [briefly explain the subject matter, highlighting the key themes, questions, and methodology].

Under your guidance and supervision, I have meticulously crafted this paper to reflect the highest standards of academic rigor. I am grateful for the insights and feedback you have provided throughout this process.

I look forward to your review and comments, and I am available for a meeting to discuss the paper at your convenience.

Thank you for your time and consideration.

Best Regards, [Your Full Name] [Your Student ID]

sample research paper cover letter example

APA Style Research Paper Cover Letter Example

Master the intricacies of the APA format with our specialized cover letter, crafted to showcase your research while adhering to this authoritative style guide.

[Author’s Full Name] [Author’s Affiliation] [City, State] [Phone Number] [Email Address] [Date]

[Editor’s Name] [Title] [Journal’s Name] [Address] [City, State ZIP Code]

Subject: Submission of APA Style Research Paper: “[Title of the Paper]”

I am writing to submit my research paper for consideration in the [Journal’s Name]. The paper, titled “[Title of the Paper],” strictly adheres to the APA citation style and presents a methodological approach to [explain the central theme of the paper].

The enclosed manuscript highlights the [mention key findings, implications, or innovations]. I believe it will resonate well with the readers of [Journal’s Name] and contribute to the ongoing scholarly discourse in the field of [Field of Study].

Please find attached the manuscript along with all supplementary materials. I appreciate your consideration and await your feedback.

Sincerely, [Author’s Full Name] [Author’s Title] [Author’s Affiliation]

apa style research paper cover letter example

Size: 26 KB

Cover Letter for Research Project Example

Elevate your project proposals with our tailored cover letter, emphasizing the significance, methodology, and expected outcomes of your academic research.

[Your Name] [Address] [City, State ZIP Code] [Email Address] [Phone Number] [Date]

[Project Coordinator’s Name] [Title] [Organization Name] [Address] [City, State ZIP Code]

Subject: Application for [Project Title] Research Project

Dear [Project Coordinator’s Name],

I am writing to express my keen interest in the [Project Title] research project at [Organization Name]. With a strong background in [Your Field], I believe that my skills and experiences align perfectly with the project’s objectives.

I have attached my research proposal, CV, and other relevant documents for your review. My proposal outlines my approach to [briefly summarize the main focus of the research project].

Thank you for considering my application. I am eager to contribute my expertise to this exciting project and look forward to the opportunity to discuss my proposal further.

Yours sincerely, [Your Name] [Your Title] [Your Affiliation]

cover letter for research project example

Research Paper Cover Letter for Student Example

Enhance your academic submissions with our student-focused cover letter, designed to highlight your research diligence, hypotheses, and learning objectives.

[Student’s Full Name] [Address] [City, State ZIP Code] [Email Address] [Date]

[Professor’s Full Name] [Title] [Department] [University Name] [Address] [City, State ZIP Code]

Subject: Submission of Research Paper on [Topic]

I am thrilled to submit my research paper on [Topic] as part of the requirements for [Course Name]. Through rigorous analysis, innovative methodologies, and critical thinking, I have explored [briefly summarize the subject matter of the paper].

I value the insights and guidance you provided during my research and writing process. The knowledge I gained from this experience has greatly enhanced my understanding of [Field of Study].

Thank you for your time and consideration. I look forward to your feedback.

Sincerely, [Student’s Full Name] [Student ID] [Course Name]

research paper cover letter for student example

Research Paper Cover Letter for Thesis Example

Add finesse to your thesis presentation with our dedicated cover letter, underlining the depth, originality, and significance of your pivotal research.

[Your Full Name] [Address] [City, State ZIP Code] [Phone Number] [Email Address] [Date]

[Thesis Advisor’s Full Name] [Title] [Department] [University Name] [Address] [City, State ZIP Code]

Subject: Submission of Thesis Research Paper on [Topic]

Dear Dr. [Last Name],

It is with great anticipation that I submit my thesis research paper on [Topic]. This comprehensive study, guided by your expert mentorship, has been both challenging and rewarding.

I have delved deeply into [explain the central theme, methodology, and findings], aiming to contribute valuable insights to the field of [Field of Study].

Enclosed are my thesis, along with all supporting documents. I appreciate your attention to this work, and I am eager to discuss it further at your convenience.

Thank you for your time, support, and guidance.

Best Regards, [Your Full Name] [Your Student ID] [Degree Program]

research paper cover letter for thesis example

Cover Letter for Journal Submission Example

Ensure your scholarly work is compellingly presented with our Journal Submission Cover Letter, tailored to captivate editors and facilitate publication.

[Your Full Name] [Title] [Address] [City, State ZIP Code] [Email Address] [Phone Number] [Date]

[Editor’s Full Name] [Title] [Journal Name] [Address] [City, State ZIP Code]

Subject: Manuscript Submission for [Journal Name]: “[Title of Research Paper]”

Dear Dr. [Editor’s Last Name],

I am pleased to submit my manuscript, titled “[Title of Research Paper],” for potential publication in [Journal Name]. This original research contributes to the field of [Field of Study] by [provide a concise overview of the paper’s central theme, methodology, and key findings].

I have followed all the guidelines provided by [Journal Name] and have included all necessary supplementary materials.

Thank you for considering my submission. I believe this research fits well with the focus of your esteemed journal, and I look forward to your response.

Sincerely, [Your Full Name] [Your Title] [Your Affiliation]

cover letter for journal submission example

Simple Research Paper Cover Letter Example

Go for a minimalist yet impactful approach with our Simple Research Paper Cover Letter, designed to present your findings clearly and concisely.

[Recipient’s Full Name] [Title] [Organization Name] [Address] [City, State ZIP Code]

Subject: Submission of Research Paper: “[Title]”

Dear [Recipient’s First Name],

I am delighted to submit my research paper on [Title]. This paper, written as part of my [Degree/Course], provides a comprehensive analysis of [briefly summarize the research topic and methodology].

I have enclosed the paper and all necessary supporting documents. Your review and feedback will be greatly appreciated.

Best Regards, [Your Full Name] [Your Title] [Your Affiliation]

simple research paper cover letter example

Basic Research Paper Cover Letter Example

Use our Basic Research Paper Cover Letter as a foundational guide, offering a straightforward presentation of your academic research and its implications.

[Your Full Name] [Address] [City, State ZIP Code] [Email Address] [Date]

Subject: Manuscript Submission: “[Title]”

I am submitting my manuscript titled “[Title]” for your review. This research paper delves into [briefly describe the research topic, key questions, methodology, and significance].

Enclosed are the manuscript and all necessary supporting documents. I look forward to your feedback and hope for a positive consideration.

Thank you for your time.

basic research paper cover letter example

Professional Research Paper Cover Letter Example

Elevate your academic submissions with a touch of professionalism using our expertly crafted cover letter, emphasizing your research’s significance, methodology, and scholarly contribution.

Subject: Professional Submission of Research Paper: “[Research Paper Title]”

I am pleased to submit my research paper, titled “[Research Paper Title],” for professional review and potential publication in [Journal Name]. This work represents a rigorous investigation into [provide a detailed overview of the research subject, methodology, key findings, and implications].

I believe this research paper meets the high standards of your esteemed journal and will engage and inform your readership.

Please find attached the manuscript, along with all necessary supporting documents. I look forward to your review and response.

Yours Professionally, [Your Full Name] [Your Title] [Your Affiliation] [Your Phone Number]

professional research paper cover letter example

What do you write in a Research Paper Cover Letter?

A Research Paper Cover Letter serves as a formal introduction of your research to the editor, professor, or other relevant authority. It highlights key aspects of your research and reflects your professionalism. Here’s what you typically include:

1. Introduction: Introduce yourself, the title of the paper, and the purpose of the cover letter. 2. Subject of Research: Briefly explain the research topic, methodology, and main findings. 3. Relevance: Discuss the significance of your research and why it is suitable for the intended audience or journal. 4. Compliance with Guidelines: Mention adherence to the submission guidelines or specific style, like APA. 5. Exclusivity: If submitting to a journal, state that the work has not been published elsewhere. 6. Attachments: List the documents you are attaching, including the manuscript and supplementary materials. 7. Gratitude and Closing: Thank the recipient for their consideration and provide your contact information.

How Do You Write a Cover Letter for a Research Paper?

Writing a cover letter for a research paper requires care and precision. Here’s a step-by-step guide:

1. Address the Recipient Formally: Use the proper title and full name if known. If not, use a general salutation. 2. Introduce Yourself and Your Paper: Start with a concise introduction to your research and its relevance. 3. Provide a Brief Overview: Summarize the key points, methodology, and findings of your research. 4. Highlight the Significance: Explain why the paper is important and how it contributes to the field. 5. Follow Guidelines: If submitting to a journal or specific conference, adhere to their guidelines and mention your compliance. 6. Use Professional Tone and Language: Keep the language formal, clear, and error-free. 7. Include Contact Information: Provide your email, phone number, and other relevant contact details. 8. Sign Off Formally: Close with a polite and professional sign-off, such as “Sincerely,” followed by your name.

Tips for Writing a Research Paper Cover Letter

1. Understand Your Audience: Tailor the cover letter to the recipient, whether it’s a journal editor, professor, or other authority. 2. Be Concise: Keep it brief while including all necessary details. 3. Highlight Key Points: Focus on the most critical and unique aspects of your research. 4. Follow a Structure: Use a clear and organized format with distinct sections. 5. Proofread: Ensure that your cover letter is free of grammatical errors and typos. 6. Maintain Professionalism: Use a respectful tone and formal language throughout. 7. Align with the Journal or Institution’s Tone: If applicable, match the style and tone of the journal or institution to which you are submitting.

Research Paper Cover Letters play a crucial role in making a positive impression and conveying the significance of your work. By adhering to formalities and focusing on the essentials of your research, you can create an effective and professional cover letter.

cover letter for paper submission in conference

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Writing effective cover letters for journal submissions: Tips and a Word template

Writing a cover letter

When you need to submit a cover letter with your manuscript, you'll probably write it just before submission. Like many other authors, you may find yourself wondering what to write and taking longer than you expected, causing last-minute delays and stress.

To help you write effective cover letters—and to write them quickly and easily—in this article we offer some tips on layout and appropriate wording. Also, you can download our template cover letter (Word file) to help you save time writing and help you remember to include standard author statements and other information commonly required by journals.

If you are submitting a revised paper to the same journal, note that the response letter to the reviewers is different from the cover letter used at initial submission. You can find tips and a template on writing effective response letters to the reviewers in our previous article .

Many journals require a cover letter and state this in their guidelines for authors (alternatively known as author guidelines, information for authors, guide for authors, guidelines for papers, submission guide, etc.). For some journals, a cover letter is optional or may not be not required, but it's probably a good idea to include one.

Why do some journals ask for cover letters?

Cover letters can be helpful to journal staff in the following ways.

1. Cover letters that include standard statements required by the journal allow the journal staff to quickly confirm that the authors have (or say they have) followed certain ethical research and publishing practices.

These statements assert that the authors followed standard practices, which may include (i) adhering to ethical guidelines for research involving humans ( Declaration of Helsinki ), involving animals ( ARRIVE guidelines ), or falling under institutional guidelines; (ii) obtaining ethics approval from institutional review boards or ethics committees; (iii) obtaining informed consent or assent from participants; (iv) complying with authorship criteria (e.g., ICMJE criteria ); (v) confirming no duplicate submissions have been made; and (vi) recommending reviewers for your paper, which may include specifying peers that you prefer not be contacted.

2. Cover letters can summarize your manuscript quickly for the journal editor, highlighting your most important findings and their implications to show why your manuscript would be of interest.

Some journals, such as Nature, state that while a cover letter is optional, it provides "an excellent opportunity to briefly discuss the importance of the submitted work and why it is appropriate for the journal." Some publishers, such as Springer , recommend that you write a cover letter to help "sell" your manuscript to the journal editor.

3. Cover letters that contain all of the information required by the journal (as stated in the guideline for authors) can indicate that you have spent time carefully formatting the manuscript to fit the journal's style. This creates a good first impression. Addressing the letter to a named editor at the journal also shows that you took the time to write your letter (and by extension, your manuscript) with care and considered the fit with the journal beyond just impact factor.

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What makes an effective cover letter?

Cover letters should be short—preferably no more than 1 page—and they often use single line spacing. The content can be broadly divided into six sections:

  • Addressee's information and date of submission
  • Opening salutation
  • Purpose statement and administrative information
  • Summary of main research findings and implications
  • Statements or information required by the journal
  • Closing salutation and your contact information

Let's look at some tips for each section. And don't forget to download the template , which shows these tips already in place.

1. Addressee's information and date of submission

  • Check the journal's website for the name of the editor who handles submissions; this could be the Managing Editor or an editor assigned to your geographical region. If no handling editor is named, address your cover letter to the Editor-in-Chief. Some journals ask that you identify a specific editor for your specialty.
  • Write the name of the addressee in the top left corner of the page.
  • Write the date beneath. To minimize the number of line breaks used in your cover letter (and help keep it to one page of text), you can put the date to the right if you wish.
  • Note that dates written as numerals only can be confusing: 02/03/2017 can be read "2 March 2017" in British and "3 February 2017" in American English. Using the format "3 February 2017" or "February 3, 2017" is clear.

2. Opening salutation

  • Write the title and last name of the addressee (exclude the first name); for example, "Professor Brown" or "Dr. Baker" (British English: "Dr Baker").
  • If you can't find a named editor on the journal website, then you can use the opening salutation "Dear Editor".
  • At the end of the opening salutation, you can use a comma or a colon; that is, "Dear Dr. Baker," or "Dear Dr. Baker:" (British English uses the comma; American English uses either, but the colon is considered more formal).

3. Purpose statement and administrative information

  • Clearly state the purpose of your letter (that you are submitting a manuscript) and then state your manuscript title, author names (or first author "Brown et al."), and article type (e.g., original paper).
  • Be sure to use the journal's own terminology to refer to the article type; for example, some journals use the term "Regular Articles" for a full research paper, whereas others use "Original Submissions", "Full Papers", "Original Articles", among others.
  • See the downloadable Word template for an example sentence that presents this information clearly and concisely.
  • If your submission consists of many files, consider summarizing them in one short sentence so that the journal editor is sure all of the files have been received; for example, "There are 8 files in all: 1 main manuscript file, 1 highlights file, 3 figure files, 1 table file, 1 supplementary data file, and 1 supplementary figures file".

4. Summary of main research findings and implications

  • In a new paragraph, summarize the purpose of your research (the research gap or problem it addresses), the main findings, and finally the implications of these findings. This is your main chance to highlight the value of your work to the journal editor, so keep this short and focused. (Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible.)
  • Be sure to tailor your statements so that they're in line with the readership of the journal. For example, if you are submitting to a more general journal that has a diverse readership, underscore the possible impact your findings could have in multiple fields. Conversely, if you are submitting to a publication with narrow scope, you can write about your findings in highly focused terms.
  • Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next. Instead, if you take sentences from your abstract as a base to work from, then try to craft a much shorter summary that clearly fits the journal's focus and that highlights the implications of your work for the journal's readers. In fact, Nature guidelines state specifically to "avoid repeating information that is already present in the abstract and introduction."
  • When stating that you think your work is a good fit for the journal, be sure not to use exaggerated flattery. Avoid using words like "esteemed" and "prestigious" to describe the journal: "We believe that these findings will be of interest to the readers of your esteemed/prestigious journal."
  • It's helpful to the journal editor to state if your work directly relates to a paper published by another author in the same journal. Also, mention if your study closely relates to or extends your previously published work, so it is clear why your submitted manuscript is novel or important enough to publish.

Common phrases in this paragraph:

Summarizing the purpose of your research

  • This study presents/summarizes/examines…
  • X remains a problem for (engineers/software developers/local government). In this study, we (examined/investigated/developed and tested)…

Presenting your main results

  • Our main findings/results were that…
  • The most interesting/important findings were that…
  • Most importantly, our findings can improve/reduce/help…

Highlighting the relevance of your findings

  • These findings should enable (engineers/doctors/local government) to…
  • We believe that these findings will be of interest to the readers of your journal.

5. Statements or information required by the journal

  • In this new paragraph, provide any statements that the journal requires be included in your cover letter. Be sure to review the journal's guidelines to know what information you should provide.
  • Some journals or publishers have very specific requirements. For example, PLOS requires that authors describe any prior interactions with the journal in the cover letter, as well as suggest appropriate Academic Editors from the journal's editorial board to handle the submission.
  • Some journals require that sentences are provided verbatim in the cover letter. The guidelines will tell you to copy and paste the sentence provided in quotation marks into the cover letter. For example, Springer states that cover letters should contain two specific sentences: "We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal" and "All authors have approved the manuscript and agree with its submission to [insert the name of the target journal]."
  • Several statements pertaining to research and publication ethics are commonly required by journals across a broad range of fields. These are given in our downloadable Word template . When using the template, you can retain the statements in full, revise them slightly as appropriate to your circumstances, replace them with any similar wording required by the journal, or delete them if they do not fit your specific situation.

Previous contact with the journal

  • We state that we have had no previous contact with the journal regarding this submission.
  • We previously contacted the journal to inquire about/to check whether…

Conflict of interests and financial disclosures

  • The authors have no conflicts of interest to declare.
  • X.Y. advises Company A and has received lecture fees from Company B.
  • This study was supported by a grant from Z.
  • No financial support was received for this study/work.
  • A.B. conceived the study, analyzed the data, and drafted the manuscript; C.D. analyzed the data…
  • All authors have approved the manuscript and agree with its submission to the journal.
  • All authors approved the final version of the manuscript and agree to be accountable for all aspects of this work.

Suggested reviewers

  • Potential reviewers for our manuscript are:
  • We believe that the following individual(s) would be well suited to reviewing our manuscript.

Request to exclude reviewers

  • We request that the following individual(s) not be approached to review our manuscript (because…).

Concurrent/duplicate submissions

  • We declare that this manuscript has not been published before, in whole or in part, and is not currently being considered for publication elsewhere.
  • This study was presented in part at…
  • This study was previously published in Japanese (citation) and…

6. Closing salutation and your contact information

  • Briefly thank the journal editor for considering the manuscript and follow this with the full contact information of the corresponding author (name, academic degrees or professional qualifications; affiliation and postal address; telephone (and fax); email).
  • Be sure to maintain a collegial tone to leave the journal editor with the best impression as he or she finishes reading your cover letter and moves on to evaluate your manuscript.
  • Avoid statements that could be construed as presuming to give instructions to the editor. For example, "we look forward to your review of our manuscript" implicitly directs the editor to review your paper. Also, we look forward to hearing from you "at your earliest convenience/as soon as possible" implicitly directs the editor to communicate with you quickly; instead, simply use a neutral but polite phrase such as "we look forward to hearing from you" or "we look forward to hearing from you in due course".
  • A suitable closing salutation is "Sincerely," or "Yours sincerely,"

Although the cover letter is not, strictly speaking, a part of your manuscript, it can affect how your submission is perceived by the journal editor. A cover letter that is tailored to the journal, introduces your work persuasively, and is free from spelling and grammatical errors can help prime the editor to view your submission positively before he or she even looks over your manuscript.

We hope our tips and Word template can help you create professional, complete cover letters in a time-effective way. Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service , we can ensure the cover letter includes all of the statements required by the journal.

Lastly, just as a reminder for members of ThinkSCIENCE's free annual rewards program , remember to claim your reward of free editing or translation of one cover letter alongside editing or translation of a full paper before the end of the March!

cover letter for paper submission in conference

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How To Write A Cover Letter For Journal Submission

cover letter for paper submission in conference

Quick Takeaways:

  • A well-written cover letter is a valuable item in your submission package
  • Use our checklist as a guide to craft an effective cover letter, and
  • Download our example cover letter and use it as a template

Your cover letter should not only summarise the key message of your submitted paper, but also convincingly “sell” your work and make the editor want to read the full paper and send it out to peer reviewers.

A good manuscript cover letter can make your submission stand out from the hundreds of submissions a journal may receive each week. A bad cover letter, on the other hand, may work against you by making a poor first impression, as explained by Dr. Rachel Baron, our Co-Chief Editor:

Watch the rest of this webinar:  Ready To Submit For Publication? How To Ensure Your Paper Makes An Impact

In this guide:

  • 1) Meaning of ‘et al.’
  • a) Table: Correct use of ‘et al.’ by style guide
  • b) Unusual scenarios

Although the transition to digital submission systems has decreased the significance of cover letters, many journals still require or recommend one.  Nature , for example, states,

“Although optional, the cover letter is an excellent opportunity to briefly discuss the importance of the submitted work and why it is appropriate for the journal.”

Whether your target journal requires a cover letter or you’ve decided to write one nevertheless, it’s worth taking the time to write an effective and compelling letter. In this guide, we’ll show you how you can do so in six simple steps.

A. Writing a Cover Letter for Your Manuscript

Step 1: address the recipient professionally, step 2: state the manuscript essentials (e.g., title & type).

Step 3: Summarise your study

Step 4: Meet journal-specific requirements

Step 5: include standard declarations, step 6: sign off professionally, putting it all together: a quick checklist.

B.  Example Cover Letter [Free Download]

QUICK ASIDE

Your target journal may set a 1-page limit for cover letters. Even if it doesn’t impose a page or word-count limit, cover letters are best kept to 1–2 pages long (with single-line spacing), so it’s important to make the optimum use of the limited space available.

It’s important that you greet the right person as the letter’s recipient, and that you do so professionally. Avoid using a generic greeting, such as ‘Hello’, ‘Greetings’, or ‘To whom it may concern’.

Browse through your target journal’s website to find out the name of the journal editor, who usually carries the job title ‘Editor-in-Chief’, ‘Chief Editor’, ‘Editor’, ‘Executive Editor’, or ‘Managing Editor’. Journals with a broad scope may require you to name the senior or associate editor who handles a specific topic or article type. Typically, this information is listed on a page titled ‘Editorial Board’, ‘Journal Staff’, or something similar.

✗  Dear Sir/Madam,

✓  Dear Dr Huang,

✓  Dear Mr Horton:

✓  Dear Ms Li

✓  Dear Editor-in-Chief:             (use the editor’s title only if you can’t find the name of the editor)

The use of punctuation in your greeting (e.g., Dr. Huang vs Dr Huang), as well as in the rest of the letter, will vary depending on whether you’re following US, UK, or other   convention. We recommend that you pick one style and follow it throughout the letter.

In your first paragraph, explain why you’re writing the letter. Remember to include not only the title of your manuscript but also the type of submission (e.g., original research article, review article, short communication, letter, case report). Use your target journal’s terminology for the name of the article type, to show attention to detail and that you are familiar with the journal’s style.

Also mention any special circumstances, including if you’ve had previous contact with the journal or if the manuscript is a resubmission. Use formal English and consistent punctuation and spelling style (e.g., US, as in the first example below, or UK, as in the second and third examples) throughout the letter.

✓  I am writing to submit my paper, “Title of your manuscript,” to Journal Name as an Original Article.

✓  On behalf of my co-authors, I am submitting the attached Brief Communication, ‘Title of your manuscript’, to Journal Name for fast-track consideration for the upcoming special issue on X.

✓  My co-authors and I were pleased to receive your favourable response of 1 April 2021 to our pre-submission enquiry regarding a state-of-the-art review on X. Accordingly, we would like to submit the enclosed manuscript, ‘Title of your manuscript’, for consideration for publication as a Review Article in Journal Name.

Omitting any of the key pieces of information (i.e., article name, article type, journal name) or sounding informal or too pushy can result in a poor opening.

✗ Please consider my article for publication in your journal!

✗ I’d be glad if you’d accept our paper for publication in Journal Name

Do check that you’ve correctly named, and correctly spelt, your target journal (and its Editor-in-Chief), especially if you are submitting a rejected manuscript to a new journal.

Step 3: Summarise your study

The next paragraph is one of the most important parts of the cover letter. This is where you convince the editor that your manuscript is worth reviewing.

As tempting as it may be, don’t simply copy and paste the abstract of your manuscript, as the purposes and styles of an abstract and a cover letter are different. In your abstract, you summarise the manuscript using similar language and a similar order of information (introduction, methods, results, conclusion), so as to entice readers to read the full text.

In your cover letter, however, you summarise the manuscript but focus on the value of your contribution to the journal and discipline, so as to persuade the editor to read the abstract. Use plain, non-technical language because the editor may not be an expert in your particular field or topic, and avoid sounding too self-promotional, emotional, informal, or wordy.

Start with the most important message or feature of your manuscript. You can highlight the novelty of your study, innovation of your approach, or strength of your conclusions. Also explain how your manuscript matches the aims and scope of the target journal by stating how the practical or theoretical implications of your study are relevant to the specific readership.

✓ Our 2-year trial of Z for X among Y shows that delaying Z administration to bedtime doubles its efficacy. This shift in timing is a simple, safe, and cost-effective way to increase drug efficacy and reduce X prevalence. The results are robust and applicable worldwide, given the strong study design (randomised cross-over trial of 1 million patients in 5 continents), and would be immediately useful for health care professionals who read Journal Name.

✗ X is a horrendous affliction affecting half of Y. Currently, the most common treatment regimen for X is Z, but it is sadly only of 50% clinical efficaciousness. This milestone clinical investigation aimed to achieve a massive reduction in morbidity and mortality by effecting a great improvement in the effectiveness of Z as treatment of X among Y. Utilising a groundbreaking chronotherapeutic modality approach, we carefully designed a randomised cross-over trial…

In 2-page cover letters, you could further justify your request for considering your paper for a certain article category or fast-track (expedited) publication, or include other relevant or insightful information. However, don’t request any waivers of submission or publication fees and don’t make any recommendations for or against potential reviewers unless allowed or required by the journal (see next section).

Some journals may require you to provide specific information in the cover letter, the most common of which are related to:

●   Authorship ●   Funding, conflicts of interest ●   Ethical approval for experiments involving humans or animals ●   Clinical trial registration ●   Data availability or sharing ●   If all authors are willing to transfer copyright to the journal if the manuscript is accepted

Some journals ask you to state if your manuscript has been previously rejected by another journal, in which case past review reports should be enclosed, along with a point-by-point response. Some journals ask for:

●   Names and affiliations of all the authors of the submitted manuscript ●   Word count and number of tables and figures ●   Number and size of supplementary files ●   If the authors are willing to pay for colour-page charges ●   Suggestions of images for cover art

Journals may also require or recommend that you list potential impartial peer reviewers (with institutions and email addresses) and/or people who you think shouldn’t be asked to be reviewers, with reasons. You may be asked to nominate an associate editor from a list in the journal’s website who can act as the topic-specific handling/academic editor. You may also be asked to specify your choice of peer review model from a limited selection of available models (e.g., single- or double-anonymised, or open-identity review).

It’s therefore important to read the journal’s Instructions for Authors page.

For example, to meet the requirement of  PLOS ONE  to ‘list any opposed reviewers’, you could write:

✓  We request that Prof X from the University of Y not be invited as a peer reviewer, because the journal uses double-anonymised review, but we recently sent her a non-anonymised draft of our manuscript for informal pre-submission review.

✗  Please under no circumstances whatsoever, don’t send our paper to Prof X from the University of Y to review because she gave us a really negative review for another paper in another journal 3 years ago.

Meeting all of the journal’s cover letter requirements, as well as submission requirements (e.g., authorship/contributorship and other declarations; copyright transfer form; if the journal requires that the manuscript be anonymized except the title page; or if figures and tables should be submitted in a separate file) will make your publication journey smoother by avoiding delays due to resubmission(s).

In the concluding section of your cover letter, you should include certain standard declarations that nearly all journals expect. For example,

●   Statement clarifying that all of the authors agree with the decision to submit the manuscript to the target journal: ●   All authors have read and approved the manuscript and have agreed to submit it to  Journal Name.

●   Statement of originality and exclusive submission to the journal: ●   The manuscript has not been previously published and is not being considered by another journal for publication.

●   Declarations associated with obtaining permission to use copyrighted material: ●   Our manuscript includes a figure published by Chan et al. (2020). We have obtained the necessary permission to reproduce the figure in our manuscript.

●   Who the Corresponding Author is: ●   Please note that I am the designated Corresponding Author for this submission.

Finally, professionally thank the editor for reviewing your submission, without being too flattering or sounding insincere.

✓  We thank you for considering our submission and we look forward to hearing from you.

✗  We are extremely indebted to you for graciously considering this humble manuscript for possible publication in your highly esteemed journal. Please reply soonest! Thanks!

Check if your target journal requires you to declare and enclose copies of similar manuscripts in preparation, submitted to other journals, posted to a preprint site, or previously presented at a conference. Check if your target journal considers preprint posting as prior publication.

End your cover letter by signing off professionally, and providing full contact details (e.g., mailing address, fax number, telephone number, email address). For example,

Yours sincerely, [First and Last Name of Corresponding Author] Job title Department of _________ University of ________ University address Fax: Phone: Email:

If you haven’t addressed the recipient by name but have instead used the editor’s title, replace ‘Yours sincerely’ with ‘Yours faithfully’.

If you’ve followed our guidelines above, you should have an effective cover letter. Good luck with your submission! Reach out to  [email protected]  should you require any editorial assistance.

Our downloadable draft manuscript submission cover letter, written in US style, deals with a fictitious case but is customisable and is annotated with helpful Comments. Please edit or replace text as needed and delete all Comments when finalising your letter. Remember to use non-technical, jargon-free but formal language, and avoid abbreviations, or spell them out at first mention.

cover letter for paper submission in conference

Our latest online workshop built on the success of face-to-face workshops we developed specifically for local universities. Over 30 faculty members joined the session, presented by our Chief Operating Officer, Mr Nick Case, to learn from our case studies on editing research proposals.

The response to our workshop, which included a constructive and insightful Q&A session, was very positive.Drawing on our extensive experience working with hundreds of Hong Kong researchers targeting the GRF and ECS every year, we used examples of poor and subsequently improved proposals to show the attendees how they can make their applications stand out.

Wondering why some abbreviations such as ‘et al.’ and ‘e.g.’ use periods, whereas others such as CV and AD don’t? Periods are typically used if the abbreviations include lowercase or mixed-case letters. They’re usually not used with abbreviations containing only uppercase letters.

Unusual Scenarios

The response to our workshop, which included a constructive and insightful Q&A session, was very positive.Drawing on our extensive experience working with hundreds of Hong Kong researchers targeting the GRF and ECS every year, we used examples of poor and subsequently improved proposals to show the attendees how they can make their applications stand out. The response to our workshop, which included a constructive and insightful Q&A session, was very positive.Drawing on our extensive experience working with hundreds of Hong Kong researchers targeting the GRF and ECS every year, we used examples of poor and subsequently improved proposals to show the attendees how they can make their applications stand out. The response to our workshop, which included a constructive and insightful Q&A session, was very positive.Drawing on our extensive experience working with hundreds of Hong Kong researchers targeting the GRF and ECS every year, we used examples of poor and subsequently improved proposals to show the attendees how they can make their applications stand out.

Author Resources

Check out AsiaEdit’s professional research grant proposal editing service. Read more about our training services covering all aspects of academic writing tailored for local institutions.

More resources on research grant proposal writing: On-demand Webinars Preparing an effective research proposal – Your guide to successful funding application Preparing an effective research proposal – Your guide to successful funding application (Part 2)

cover letter for paper submission in conference

Felix is a BELS-certified academic editor with a decade of experience in editorial operations and management . He is passionate about science communication and takes pride in helping researchers disseminate their work. Felix has been with AsiaEdit since May 2020.

cover letter for paper submission in conference

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Download a research paper cover letter template

Many authors consider a research paper cover letter a mere formality. But keep in mind that the cover letter is the first information that the editor will read about your paper. If it is poorly written – it might be the last.  

At the bottom of this post, you can download a research paper cover letter template that will help you to get published in the best journals. But before starting to write, let’s see what an editor expects from a good cover letter.

Envelope with journal paper cover letter template written on it

What to include in a paper cover letter?

In essence, a cover letter offers the editor a brief overview of the manuscript. It should be formatted as a standard business letter by addressing the editor by name (if known). Include your name, contact information, and the date. Here are the key parts of a paper cover letter:

  • Begin the cover letter by stating the title of the paper and the type of paper you are submitting (e.g. review, research, short communication, replication study, etc.).
  • Concisely explain why your research study was performed, what was done, and what are the key findings. You could mention why the results are important and what impact they might have in the field.
  • Include in the cover letter information about any previous work that you have performed if it is relevant, especially if parts of the submissions overlap.
  • Mention how your approach and findings relate to the scope of the journal. This should show why the article would be of interest to the journal’s readers. 
  • Add suggested reviewers if required by the journal. You can also ask not to include persons who you think might not be fully objective (for example, if you know they have competing interests).
  • Remember to state in the cover letter that the work is original and you have not submitted it for publishing in another jorunal or scientific conference.
  • Make a note that all authors agree to the submission of the article to this particular journal.
  • Some journals will ask what was the contribution of each author for including it at the end of the published paper. Here is a list of possible roles here according to the CRediT approach: http://credit.niso.org .
  • At the end of the cover letter, state that there are no conflicts of interest or if there are – disclose them.

Finally, check the guide for authors – there might be other requirements for specific statements that have to be included in the paper cover letter. You might also be required to submit additional forms.  

cover letter for paper submission in conference

Before writing the paper cover letter you will have to select the most appropriate journal. Here are six journal selection parameters that you should consider. In case you were wondering, the Impact Factor is not the most important of them.

If you are writing a research paper, consider writing the key sentences first. In this article , you will find the key sentence skeleton and a template for writing research papers.

A guide for writing papers that get cited

Knowing how to write research papers can make the difference between being invited to apply for a tenure track position and sending out CVs to random professors in the hope of a miracle. My name is Martins Zaumanis and I am the author of  a book titled  Write an Impactful Research Paper . In the book, you will find a four-step system for efficiently writing research papers called “LEAP”. You will also learn the unwritten publishing rules. These hacks will make you an efficient writer and ensure that your papers get cited.

Write an Impactful Research Paper

Hey! My name is Martins Zaumanis and I am a materials scientist in Switzerland ( Google Scholar ). As the first person in my family with a PhD, I have first-hand experience of the challenges starting scientists face in academia. With this blog, I want to help young researchers succeed in academia. I call the blog “Peer Recognized”, because peer recognition is what lifts academic careers and pushes science forward.

Besides this blog, I have written the Peer Recognized book series and created the Peer Recognized Academy offering interactive online courses.

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IEEE TRANSACTIONS ON MEDICAL IMAGING logo

Instructions for Authors

Revision 9.14. April 19, 2022 Before deciding to submit a manuscript, review TMI’s scope , key acceptance criteria , and review and decision process . Note that TMI does not publish papers that describe applications based on medically adopted and/or established methods and lack significant innovation in methodology.

1. Prepare Your Manuscript

Your submitted manuscript must be unpublished and is not under consideration elsewhere.

The pre-print version of your manuscript may be posted on third party websites such as arxiv.org . Read IEEE Article Sharing and Posting Policies .

1.2 Limit the overall length to 10-pages

An initial submission of a regular or special-issue paper, including references, that exceeds ten pages will be returned without review. This limit is not applicable to resubmissions because authors need to revise the paper in order to address issues raised by the reviewers. The final, accepted version of a paper is usually a few pages longer than the initial submission, meaning it may be more than ten.

Be aware of the over-length charge: final published papers that exceed eight (8) printed journal pages will incur mandatory over-length charges. All papers exceeding eight published pages, including illustrations and references, incur $250/page for pages nine and ten. For pages eleven and up, a $350/page charge applies. The over-length charge also applies to Open Access manuscripts.

1.3 Strictly follow the TMI format

All the formatting details are described in the TMI template file ( IEEE Template Selector ). Below are a few key formatting requirements:

The author list should only include each author’s name and IEEE membership rank. There should be no superscript tags next to the author names.

Authors’ affiliations, e-mails, and sponsor and financial support acknowledgment should be included in a footnote at the bottom of the first page.

Abstract appears at the beginning and is followed by Index Terms (keywords).

For an abstract to be effective when displayed in IEEE Xplore ® as well as through indexing services such as Compendex, INSPEC, Medline, ProQuest, and Web of Science, it must be an accurate, stand-alone reflection of the contents of the article. The abstract must be a concise, yet comprehensive reflection of what is in your article. In particular:

The abstract must be self-contained without abbreviations, footnotes, or references. It should be a microcosm of the full article.

The abstract must not exceed 250 words.

The abstract must be written as one paragraph and should not contain mathematical equations or tabular materials.

Optional graphical abstract

To enhance the appearance of your article on IEEE Xplore ®, a graphical abstract can be displayed along with traditional text but it is NOT required for submission.

The graphical abstract should provide a clear, visual summary of your article’s findings by means of an image, animation, video, or audio clip.

The graphical abstract is considered a part of the technical content of the article, and must be submitted for peer review during the article submission process. Please upload the graphical abstract as a supporting document in your submission and mention in your cover letter that “the graphical abstract is included in the supporting documents for peer review”.

Manuscript contents are on double-columned, single-spaced, and justified alignment indented pages.

Figures appear within the main text next to where they are referred.

References should 1) use the format of author names exactly as shown in the reference section of the TMI template file; 2) follow the IEEE convention that lists the names of all authors if there are six or fewer co-authors, otherwise list the first author’s name followed by et al.; and 3) have complete information – for example, a reference of a journal article should include the article’s volume, issue, and page numbers.

TMI does not publish authors’ biographies.

1.4 Write with good English

Non-native English speakers should consider using a professional scientific manuscript editing service.

1.5 Avoid plagiarism

TMI runs every submission through Crossref Similarity Check powered by iTthenticate verifying overlap with all previously published materials. Your paper will be rejected if a high percentage of overlap is found in large, plagiarized chunks even with your own publications.

1.6 Extended from a conference paper

If the manuscript is extended from a published conference paper, 1) upload your cover letter as a Supporting Document that describes the specific additions in the manuscript, and 2) upload your conference paper as a Supporting Document. The extension must be substantial, and the conference paper must be properly referenced.

1.7 Challenge paper

If the manuscript is a Challenge Paper that describes the organization and results of online and grand challenges, the initial submission page-limit is fourteen (14) to accommodate the typical comprehensive and pedagogical content. The submission must fulfill the requirements below. Complete the checklist and submit it as a Supporting Document.

The submitting and corresponding author is the organizer of the challenge.

The author list includes at least one person from each of the participating groups.

The manuscript must include the following information about the challenge:

The link to the challenge website where the readers can find more information and results of the challenge.

The objective of the challenge must be described in the same way as stated in the original “call for participation”.

Statement of review process used to select participants for the challenge-paper submission.

Description of evaluation/validation approach, including how gold standards were established.

The web link to the challenge proceeding, where all the challenge papers can be accessed electronically.

A short description and correct citation for each of the participating methods.

The proper permissions must be obtained: the manuscript must include the following information about the challenge:

The manuscript must be verified by a representative of each participating group by providing a signed letter agreeing with the manuscript’s content prior to submission — all these letters must be submitted with the manuscript as supporting documents.

The corresponding author must obtain copyright permission for the material (figures, tables, text) used in the manuscript — if applicable.

1.8 Review paper

Submissions are invited by the Editor-in-Chief. Authors will first submit a paper proposal that requires the review ( criteria ) and approval of TMI's Scientific Advisory Committee .

1.9 Manuscript PDF file’s size limit

The manuscript must be a PDF file of less than 40 MB.

1.10 Open source code

Upon publication, TMI considers it best practice to share custom computer code and test data in a way that allows readers to reproduce the published results. Such a practice has proven to enhance the visibility and impact of the associated research. TMI authors mostly use a web server such as GitHub that has version control and license or Code Ocean that is linked to the published article in IEEEXplore to share their code and provide a detailed instruction document. The option to upload your code to Code Ocean is provided when you submit your final version of the accepted manuscript and the published code has an assigned DOI.

2. Upload Your Manuscript

Apply for an Open Researcher and Contributor ID (ORCID) if you don’t already have one. The submission author requires a registered ORCID in order to upload the submission or review a proof.

2.2 Submission Type

Choose the appropriate Manuscript Type for your submission. Submissions to a Special Issue must abide by the due date stated in the Call-for-Paper announcement.

2.3 Manuscript file

Only one PDF file that contains the complete paper (text, tables and figures embedded in the text, and references) as it would appear in published form should be submitted. Other files such as Word, LaTeX source, BibTeX file, and high-resolution images are not necessary.

2.4 Supporting document

The allowed Supporting Document types are 1) graphical abstract, 2) video, 3) media, 4) dataset, 5) code, and 6) published conference paper from which your manuscript is extended.

Starting on January 1, 2022, TMI no longer allows submissions of supplemental documents that resemble an extension of the manuscript that includes texts and figures. This policy applies to all new and revision submissions. This change is to abide by IEEE’s guidelines that all materials posted on IEEE Xplorer must be peer-reviewed and has been approved by the TMI Steering Committee.

If you believe the quality of a figure in the main manuscript file is inadequate for the review process, upload the corresponding high-resolution figure file and assign it as a Supporting Document. Files assigned as High-Res Image are not accessible to reviewers.

2.5 Multimedia Content

Multimedia content can be any playable file (audio or video), or dataset file (raw data, source code, or application). It is the authors’ responsibility to encode a video file with the appropriate format and video codec so that the video can be played by the readers of TMI in most common computer environments.

The authors should clearly indicate in the main body of the manuscript that the submission includes multimedia contents and the reviewers can find them under the “Supplementary Files” tab on ScholarOne Manuscripts . The authors should provide enough information about the multimedia content such as a short description, the format, codec, etc. in the figure caption, footnote, or appendix.

After the submission is complete, the authors will NOT be able to see the uploaded multimedia contents by clicking the “View Submission” link on ScholarOne Manuscripts . The editorial office will check the existence and correctness of multimedia contents for every submission and will contact the author within 12-48 hours if there is a broken or missing file.

Example of including a dataset.

Example of including a video clip .

2.6 Select keywords

Select at least two keywords that are mostly associated with your manuscript from the drop-down list in each of the three keyword categories: Imaging Modalities, Object of Interest, and General Methodologies. These keywords are used to identify the most appropriate Associate Editor and reviewers who will manage and evaluate your manuscript.

2.7 Contact Author

The submission author is automatically assigned as the ScholarOne Manuscripts Contact (Correspondence) Author . The Contact (Correspondence) Author listed in the manuscript can be different.

2.8 Number of co-authors

ScholarOne Manuscripts allows entries of up to fifty (50) co-authors, but the full author list in the main manuscript file does not have a number limit. If a submission has more than fifty co-authors, the submitting author is responsible for forwarding correspondences from the editorial office to the co-authors not entered on ScholarOne Manuscripts .

2.9 Email addresses of co-authors

Use your co-authors’ primary emails affiliated with their existing ScholarOne-TMI accounts. Entering a different email for someone who already has an account will create a duplicate account which is an administrative hassle to the account owner and the peer-review system.

Enter all the emails correctly. A submission with the wrong email addresses creates multiple bounced messages and will be unsubmitted.

2.10 Cover Letter

No need to write a formal cover letter that replicates the Abstract . You may provide key notes, e.g. the manuscript ID of the previous submission, in the Write Cover Letter text-box .

A cover letter in a pdf file is needed when the manuscript is extended from a published conference paper. Upload your cover letter PDF file and assign Cover Letter as the File Designation and place it at the top of the uploaded files.

3. Monitor Review Progression

Know these:

The average turnaround time for a paper from submission to the first decision is about 7 weeks.

While the progression of each paper’s review is managed through TMI’s established protocols, it can not be strictly controlled. It depends on many factors including the availability and responsiveness of qualified reviewers, who are all volunteers and usually very busy. Sometimes we have to send a few rounds of invitations to secure reviewers required or give extensions to the deadlines for them to complete their reviews.

3.1 Submission Status

The Status of your paper in the review process is shown on ScholarOne under Author -> Manuscripts I have Co-authored , it is updated accordingly while your submission moves through the TMI review and decision process . Two status terms that are less intuitive to understand are explained below.

AE assigns reviewers: The Associate Editor has started selecting and inviting reviewers, but the number of agreed-reviewers has not reached 4, the TMI recommended number. Note that as long as there are less than 4 agreed reviewers, this status will remain unchanged even though the Associate Editor has been actively recruiting new reviewers.

Waiting for Reviewers’ Scores: One or more agreed reviewers have not submitted their scores. TMI allows reviewers three weeks counting from the day they accept the invitation – may be extended by up to two weeks per request – to complete the review.

3.2 Send an inquiry email to TMI Editorial Office

Contact TMI’s Editorial Office if the review duration is abnormally long, for example, more than 7-weeks. Remember to include your TMI manuscript ID in your email. Due to our limited resources, we would only be able to respond to inquiries about submissions we deem abnormally delayed.

4. Act According to Review Decision

The four possible decisions that a submission may receive and the corresponding actions are described below.

Prepare the final files according to the guidelines specified in the decision letter.

Upload the final files to ScholarOne by clicking on “Awaiting final files” and then “submit final files”.

If you are submitting Supporting Document, follow these instructions . Within 24 hours after the final submission, all uploaded final files will be exported to the IEEE transactions department which handles the remaining steps such as typesetting before publication. Once the final files are exported, the IEEE-TMI editorial office cannot help the author making changes to the submission. The author will be contacted by the IEEE-TMI staff editors to review the proof and make any changes if needed.

Announcing your paper on TMI’s Facebook and Twitter platform s If you are interested in announcing your paper on TMI’s Facebook and Twitter platforms, email the following 3 items to TMI’s Social Media posting mailbox ( [email protected] ).(1) A description of the essential contribution of the Paper. It may consist of a few sentences but must be 40 words or less. Please write the description from the perspective of a third party. Note the section title of the posting is “Early Access Papers Just Posted”. Example: A multi-modal MRI reconstruction method that compensates for subtle spatial misalignment between different modalities simultaneously. The target MRI modality which is under-sampled in the k-space can be efficiently reconstructed with help of the fully-sampled reference MRI modality. In our Twitter posting, this description will be replaced by the title of your paper due to Twitter’s number of character limit.(2) A line that starts with “Read the paper:” followed by the link to the Early Access version of the paper. Example: Read the paper: https://ieeexplore.ieee.org/document/9745968 . To find the XploreID (the 9745968 in the example): Within two weeks after the submission of your final version, you will receive an e-mail with a DOI number informing your article has been posted to Xplore as early access, you may go to IEEE Xplore and search for the DOI number to get the XploreID.(3) The file of a figure or image in your paper or you create that is most informative or representative of introducing your paper’s contribution.

Formal publication Upon acceptance, a paper will become available in “Early Access Articles” on the IEEE-Xplore website within a few weeks and it is citable. But the formal publication of the paper with volume, issue and page numbers usually happens about two months after because of backlog of papers awaiting publication.

Archive Please note that all submissions will be archived by ScholarOne Manuscripts for a certain period of time. Once archived, the editors cannot access the submitted files except for the review history. The author is recommended to keep a copy of the submitted files for future reference. The IEEE-TMI editorial office may request a copy from the author as a supporting document for the resubmission.

4.2 Accept with Minor Revision

Start your revision-submission on ScholarOne Manuscripts .

Choose “Manuscripts with Decisions” and then click on “create a revision”.

If the manuscript ID of the previous submission is TMI-2019-yyyy, the revision ID will be TMI-2019-yyyy.R1. The manuscript ID for revision of TMI-2019-yyyy.R1 will be TMI-2019-yyyy.R2.

The revision must be submitted within 4 weeks from the decision date.

The number of days remaining is shown below the “create a revision” link. If the authors cannot meet the revision due date, please contact the IEEE-TMI editorial office .

The 10-page limit for original submissions is not applicable here, as extra length is often needed to respond to the reviewers’ comments.

Upload the following 3 PDF files.

A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers.”

A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-.” The file must be uploaded and designated as “Main Body.”

A marked-up copy of the manuscript file. Start the name of the file with “marked-up-.” All the changes should be clearly marked using sidebars, different text colors, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document.”

Although no external review is required, the AE may still invite reviewers who were more critical to evaluate the submission or just make sure all their concerns are addressed. The reviewers are given 3 weeks to send back their comments. If the revisions performed are not satisfactory, the paper may still be rejected in the next final round.

4.3 Reject with Invitation to Resubmit

If the decision letter states that your manuscript is rejected, but you are encouraged to resubmit the substantially revised manuscript to TMI, follow the procedures below.

Log in to ScholarOne Manuscripts .

Under Manuscripts with Decisions, click the “create a resubmission” link next to your previous submission. Follow the on-screen instructions.

Upload the following 3 PDF files:

A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers-“. The document must contain the previous manuscript ID and each of the reviewer comments immediately followed by the authors’ response to it.

A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-“. The file must be uploaded and designated as “Main Body”.

A marked-up copy of the manuscript file. Start the name of file with “marked-up”. All the changes should be clearly marked using sidebars, different text color, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document”.

TMI typically only allows one resubmission.

If the decision is Reject (with recommendation to submit to another journal or with preclusion of resubmission) after a full review — having comments from AE and reviewers, this decision precludes resubmission of this work to IEEE TMI even if you revise your paper to reflect reviewer comments.

Authors should be aware that a positive critique does not necessarily imply an overall positive judgment from a reviewer. Quite often, reviewers present a more negative judgment and more outspoken arguments to reject the paper in the confidential comments to the editors than in the comments to the authors.

If a paper is rejected without going through a full review, the authors may have one chance to resubmit the paper with a cover letter detailing that the major concerns in the decision letter have been thoroughly addressed.

Authors who attempt to submit a rejected paper without disclosing the prior review history will receive a warning, each author’s account in the ScholarOne system will be tagged with an orange-colored flag. Two such incidences will turn the flag color to red, which means all future submissions from the author will be immediately rejected without review.

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Conference Paper Submission Email Sample: Tips for Writing an Effective Email

Conference Paper Submission Email Sample: Tips for Writing an Effective Email 1

Have you ever found yourself staring at a blank screen, trying to craft the perfect email for your conference paper submission? It can be a daunting task to capture your research and ideas in a concise and impactful way. But fear not, as I have scoured the internet and compiled some top conference paper submission email samples for your perusal. These examples serve as a great starting point for crafting your own submission, and can be edited as needed to make them uniquely your own. With this resource at your fingertips, you can confidently introduce your research to the world and make your mark in the academic community. So, without further ado, let’s dive into some of the best conference paper submission email samples that you can find online!

The Best Structure for Conference Paper Submission Email Sample

Submitting an academic paper to a conference can be a daunting task, but the right structure in your submission email can make all the difference. Here are some tips on crafting an effective conference paper submission email sample:

Start with a friendly greeting and a brief introduction of yourself. This establishes a personal connection and can help make a good first impression. Then, provide a clear and concise summary of your paper’s title, purpose, and main findings. Make sure to specify which conference you are submitting to and any relevant submission deadlines.

In the next paragraph, briefly describe your research methods and the significance of your findings. This helps demonstrate the originality and importance of your paper in the field. Additionally, provide a clear outline of the structure of your paper, including any research sections, methodology, and conclusions. This makes it easier for reviewers to understand the overall flow of your paper.

Next, include any relevant details about your qualifications and institutional affiliations. This helps demonstrate your credibility and expertise in the area of research. Additionally, provide a brief explanation of any funding or support received for the research.

Finally, end with a courteous closing statement expressing your appreciation for the opportunity to submit your paper for consideration. Make sure to include all necessary contact information, including email address and phone number, in case of any further communication.

In conclusion, writing an effective conference paper submission email sample can greatly increase your chances of acceptance. By following these tips and structuring your email in a clear and concise manner, you can demonstrate your expertise and originality in the field, and make a positive impression on conference reviewers.

Conference Paper Submission Email Samples

Submission of conference paper abstract.

Dear Conference Committee,

I am thrilled to submit my abstract for your upcoming conference on “Innovative Approaches to Sustainable Business Practices.” The topic of my paper is “The Role of Social Entrepreneurship in Achieving the UN Sustainable Development Goals.”

In the first paragraph, I will outline the overall theme of my paper, presenting the value of social entrepreneurship as a practical tool for achieving sustainable development goals. In the second paragraph, I will elucidate some of the key outcomes of this approach and the drivers of social entrepreneurship.

I appreciate your time in considering my submission and look forward to the opportunity to share my research with colleagues from around the world.

Conference Paper Submission Inquiry

I am writing to inquire about how to submit a conference paper for your upcoming event on “Emerging Trends in Global Business.” I have a paper that I believe would be an excellent fit for the conference and would like to learn more about the submission process.

In the first paragraph, I will introduce myself and my background in business research. In the second paragraph, I will express my interest in the conference and outline the key themes of my paper, showing how they relate to the conference objectives.

I appreciate any information you may be able to provide and look forward to hearing back from you soon.

Best regards,

Conference Paper Submission Notification

Dear Ms. Jones,

I am writing to notify you that your paper titled “A Multi-Criteria Decision Approach for Assessing the Impact of Disaster Management Plans in Construction Projects” has been accepted for presentation at our upcoming conference on “Resilient Infrastructure and Built Environment.”

In the first paragraph, I will congratulate the author on her successful submission and acceptance. In the second paragraph, I will provide the details of the conference date, time and location.

On behalf of the conference committee, I would like to commend you on your outstanding research and thank you for your interest in our conference.

Conference Secretary

Conference Paper Rejection Notification

Dear Mr. Clark,

Thank you for submitting your paper titled “An Investigation into the Relationship between Intellectual Property Rights Protection and the Economic Development of Developing Countries” for consideration at our upcoming conference on “Intellectual Property and Economic Development.”

In the first paragraph, I will express my appreciation for the author’s interest in the conference. In the second paragraph, I will provide feedback on why the paper was not accepted, with specific details on the issues raised.

We would like to encourage you to continue your research and submit future papers for consideration at our conferences.

Conference Organizer

Conference Paper Extension Request

I am writing to request an extension for submitting my conference paper to your upcoming event on “Advances in Materials Science and Engineering.”

In the first paragraph, I will state the reason for my request: I need more time to conduct further analysis of the experimental data. In the second paragraph, I will provide a specific deadline date for my submission.

I appreciate your understanding and consideration in this matter.

Jessica Lee

Conference Paper Editing Request

Dear Editor,

I am writing to request your assistance in editing my conference paper for your upcoming event on “Digital Transformation in Healthcare.”

In the first paragraph, I will express my appreciation for the editor’s time and effort. In the second paragraph, I will provide an overview of the specific areas I would like edited, such as the formatting, grammar, and organization.

Thank you for your help and guidance in ensuring my paper is of the highest quality for presentation at the conference.

Michael Johnson

Conference Paper Withdrawal Notification

I regret to inform you that I must withdraw my paper submission titled “A Study of the Impact of Technology on Workplace Creativity” for your upcoming conference on “Innovation and Creativity in the Workplace.”

In the first paragraph, I will state the reason for my withdrawal, such as a change in job circumstances. In the second paragraph, I will apologize for any inconvenience caused.

I appreciate your understanding and hope to submit papers for future conferences.

Tips for Conference Paper Submission Email Sample

Submitting a conference paper can be an exciting and nerve-wracking experience. It is essential to make a good impression with your submission email. Any mistakes or insufficient information could lead to rejection. In this article, we provide some helpful tips for crafting a conference paper submission email that is sure to impress the selection committee:

  • Include key details: The most important part of your email is the content. Ensure that your email includes all the necessary details, such as the conference name, submission deadline, and submission requirements.
  • Address the email correctly: Personalization in the email shows that you care about the conference and consider it crucial. Address the email to the appropriate person, either the conference chair or program chair. If you are not sure about the appropriate person, it is always best to visit the conference website or do some research to find out.
  • Write an engaging subject line: Your email subject needs to grab the reader’s attention and make them want to read further. Use a brief and descriptive title that explains your submission.
  • Attach your paper and write a brief cover letter: Be sure to introduce yourself briefly and state the purpose of your email. You can then attach your conference paper to the email. Ensure that it has the correct naming format. Additionally, you can attach other relevant documents like a CV or letter of recommendation if requested in the submission guidelines.
  • Proofread and edit your email: Before sending your email, take time to proofread it and make sure there are no errors or omissions. You can also ask someone to review it and provide feedback on how to improve it. A well-written email can make all the difference in the success of your submission.

In conclusion, submitting a conference paper can be a daunting task. However, with these tips, you can be sure to submit an excellent email that will make you stand out from the rest. Remember to pay attention to detail, personalize your email, and make a good impression, and you will increase your chances of selection. Good luck with your submission!

Conference Paper Submission Email Sample FAQs

What should be the subject line of my conference paper submission email.

The subject line of your conference paper submission email should clearly indicate the purpose of your email. You can use a phrase like “Conference paper submission for [conference name]” or “Abstract submission for [conference name]”.

What should be included in the body of my conference paper submission email?

The body of your conference paper submission email should include a brief introduction of yourself and your co-authors, the title of your paper, an abstract of your paper, and any other relevant details such as the conference name, date, and location.

Is it necessary to mention the keywords in my conference paper submission email?

It is not mandatory to include keywords in your conference paper submission email, but you can mention them if the conference guidelines stipulate the use of keywords. Keywords can help in the identification and categorization of your paper.

How should I format my conference paper submission email?

Your conference paper submission email should be formatted in a professional manner. Ensure that the email is written in standard font and in an appropriate size. Use bullet points wherever necessary to make the email easy to read.

What should I do if I encounter any technical issues while submitting my conference paper?

If you encounter any technical issues while submitting your conference paper, you should contact the conference organizing committee for assistance. They will guide you on how to resolve the issue.

Should I attach my full paper in my conference paper submission email?

You should not attach your full paper in your conference paper submission email unless the conference guidelines require it. In most cases, you will be required to submit your paper through an online submission portal.

Can I make changes to my paper after submission?

It may be possible to make changes to your paper after submission, depending on the conference guidelines. However, it is advisable to proofread your paper before submission to avoid errors.

Thanks for stopping by!

I hope this article has been helpful in providing you a sample email for your next conference paper submission. Remember to always follow the submission guidelines and tailor your email to fit the specific conference. If you have any questions or comments, feel free to leave them below. I look forward to seeing you again soon!

Effective Paper Submission Email Sample: Tips for Writing and Sending Formal Email Sample to Professor: How to Write an Effective Message An Effective Submission Deadline Reminder Email Sample to Avoid Missed Deadlines Formal Assignment Submission Email Sample: How to Submit Your Assignments Professionally Top 5 Effective Timesheet Submission Reminder Email Samples for Better Productivity

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How to write an for abstract submission email with an email template

How to reply to an for abstract submission email with an email template, how to write email for abstract submission using our email template.

Learn how to write better for abstract submission emails with our tips and templates.

Learn how to reply to for abstract submission emails with our tips and templates.

Learn how to write email for abstract submission using our tips and template

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How to submit abstract with email example

Nowadays submitting an abstract to a conference often happens through an online form, but every now and then you might have to send it via email.

"Hi, find my abstract attached in this email" is often not enough – or at least not professional – as conferences might get tens, hundreds or even thousands of submissions.

In order to make sure your abstract is received by the correct person, here is a formal and clear example email template for submitting your abstract:

Abstract submission sample email

  • Your phone number
  • Your institution
  • Name of conference (repeating it is not a bad idea)

For abstract submission email format

This way you will never have to worry about getting your email format right again (or think about how to write the perfect for abstract submission email).

With Flowrite, formatting perfect emails is as easy as clicking a few buttons.

For the emails and messages you write daily

Flowrite's smart template gallery covers the most common emails across roles and teams.

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Promotion announcement

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Salary increase request

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Project status update to client

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Reply to a feature request

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Testimonial request

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Demo invitation

For abstract submission email template

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Replying to an for abstract submission email might seem tricky, but it shouldn’t be.

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Just Cover Letters

Cover Letter for a Conference

A cover letter for a conference can be used to introduce yourself to the conference organizers and express your interest in participating in the event. It can also be used to provide information about your qualifications and experience, as well as outline your proposed presentation or panel proposal. A well-written cover letter can help increase your chances of being accepted to participate in a conference.

Cover Letter for a Conference

A cover letter can be a great way to introduce yourself to a conference organizer and explain why you’d like to participate as a speaker. It can also be used to highlight your qualifications and experience in the field.

Dear Conference Committee,

I am interested in the open Conference position and would like to submit my application. I am a recent graduate of [university name] with a degree in [major field].

I have previous experience working as a Conference Assistant and I am confident that I have the skills necessary to be successful in this role.

I am excited to utilize my skills and experience in order to help organize and manage a successful conference. I look forward to hearing from you about the next steps in the selection process. Thank you for your time and consideration.

Sincerely, [Your name]

Your conference is coming up, and you need to send out invitations. But before you can do that, you need to create a cover letter. A cover letter is an important part of any invitation, as it sets the tone for the event and lets the recipient know what to expect. Here are a few tips for creating an effective conference cover letter.

  • Start with a Strong Introduction
  • Mention Your Research Interests
  • Emphasize Your Academic Achievements
  • Make a Good Impression
  • Use Appropriate Language
  • Proofread and Edit

In conclusion, a well-crafted cover letter is a valuable tool for any conference participant. It can help you make a strong first impression and increase your chances of being accepted to the conference. When writing your cover letter, be sure to personalize it and target it to the conference organizers. Thank you for your time, and I hope to see you at the conference!

Other Cover Letters:

Cover Letter for Operations Specialist Sample Cover Letter for a Scholarship Cover Letter for Resume Special Education Cover Letter for Unsolicited Job Sample Cover Letter for Library Assistant Cover Letter for Authorization Letter Cover Letter for Director of Human Resources Cover Letter for Pilot Cover Letter for a Club Cover Letter for Program Director

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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COMMENTS

  1. How to write a cover letter for journal submission

    Avoid too much detail - keep your cover letter to a maximum of one page, as an introduction and brief overview. Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting. Click to enlarge your PDF on key information to include in your cover letter.

  2. How To Write a Cover Letter for a Research Paper (Plus Example)

    Here are nine steps to help you compose a cover letter when submitting your research paper to a professional journal: 1. Set up the formatting. Set up your word processor to format your cover letter correctly. Formatting standards for research paper cover letters usually include: Using single spacing between each line.

  3. Cover letters

    Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included. If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.

  4. Cover Letter for Journal Submission: Sample & How To Write

    1. Start With the Proper Cover Letter for Journal Submission Template. Appearances matter. You wouldn't wear a baggy T-shirt and shorts to an academic conference. In the same way, you don't want your cover letter for journal submission to look sloppy. Follow these steps to create a professional template: Cover Letter for Journal Submission ...

  5. How to Write a Cover Letter for Journal Submission

    Keep all text left justified. Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision. Double-check the editor's name. Call the journal to confirm if necessary.

  6. Q: How to write a cover letter for my submission?

    An effective cover letter should include a brief summary of your findings and a small paragraph on why you feel the study is suitable for the journal and its target audience. Here is a template that you can use to write a cover letter: Dear Dr./Ms./Mr. [insert the editor's name], I would like to request you to consider the attached manuscript ...

  7. PDF EXTENDED CONFERENCE PAPER COVER LETTER

    Original conference paper presented at: [name, location and date of conference] EXTENDED JOURNAL SUBMISSION DETAILS Title: Authors: Abstract: Please note that this Cover Letter is important for the purpose of comparison and your paper cannot be forwarded to review without it, so make sure to provide all needed comments. 1. Which novel ideas and ...

  8. Writing a cover letter for journal submission (Download template)

    3. Motivation for submitting to the journal: After the short summary, add a sentence regarding the suitability of your study for the journal.Write about how it matches the journal scope and why the readers will find it interesting. 4. Ethical approval: The cover letter for your research paper should mention whether the study was approved by the institutional review board, in case of any ...

  9. What should be included in a cover letter?

    If the Guide for Authors does not specify what to include in your cover letter, you may wish to include some of the following items: Specify special considerations that should be given to the paper (if any). A brief background regarding the research involved or how the data was collected. Details of any previous or concurrent submissions.

  10. Journal Article Publication Letters

    If there are multiple authors, a statement that they have all approved the content of the paper. Occasionally, you might include if you have publicly presented the research elsewhere. Paragraph 5 [1-2 Sentences]: A selection of reviewers, if requested. ... "How to Write the Best Journal Submission Cover Letter." Accessed January 2019. https

  11. Academic Guides: Writing for Publication: Cover Letters

    Make sure that your cover letter is free of typographical errors, misspellings, casual language, and any other idiosyncrasies such as a nonstandard font. A good cover letter will ensure that the content of your article is given serious consideration by the journal's editors. Make sure your cover letter is brief and direct (usually no more than ...

  12. Research Paper Cover Letter Examples, How to Write, Tips

    A research paper cover letter is a formal letter accompanying the submission of a research paper to a journal or academic conference. It's your opportunity to introduce the paper, briefly summarize the findings, highlight the significance, and persuade the editor or review panel about the paper's importance.

  13. Writing effective cover letters for journal submissions: Tips and a

    Cover letters can be submitted as normal text files, such as Word, or input directly in a field in the journal's online submission system. Let's look at some tips for each section. And don't forget to download the template, which shows these tips already in place. 1. Addressee's information and date of submission.

  14. How To Write A Cover Letter For Journal Submission

    A. Writing a Cover Letter for Your Manuscript. Step 1: Address the recipient professionally. Step 2: State the manuscript essentials (e.g., title & type) Step 3: Summarise your study. Step 4: Meet journal-specific requirements. Step 5: Include standard declarations. Step 6: Sign off professionally.

  15. Download a research paper cover letter template

    Include your name, contact information, and the date. Here are the key parts of a paper cover letter: Begin the cover letter by stating the title of the paper and the type of paper you are submitting (e.g. review, research, short communication, replication study, etc.). Concisely explain why your research study was performed, what was done, and ...

  16. Paper Submission Guidelines

    Previous reviews - complete reviews from the last submission. Cover letter - responses to past reviews. Authors are responsible for the content of the response letter, but effective letters tend to summarize the main points of criticism in the past reviews and explain how the new version of the paper addresses these points. General Expectations

  17. Instructions for Authors

    You may provide key notes, e.g. the manuscript ID of the previous submission, in the Write Cover Letter text-box. A cover letter in a pdf file is needed when the manuscript is extended from a published conference paper. Upload your cover letter PDF file and assign Cover Letter as the File Designation and place it at the top of the uploaded ...

  18. Conference Paper Submission Email Sample: Tips For ...

    Here are some tips on crafting an effective conference paper submission email sample: Start with a friendly greeting and a brief introduction of yourself. This establishes a personal connection and can help make a good first impression. Then, provide a clear and concise summary of your paper's title, purpose, and main findings.

  19. How to write email for abstract submission using our email template

    Dear (Recipient's name), I would like to propose a presentation titled (Name of presentation) for (Name of conference). Please find the abstract for this presentation attached below. Let me know if you have any questions. You can contact me by (List your contact details, such as:) Your name. Your phone number. Your institution.

  20. paper submission

    1 Answer. Each conference will have its own submission portal, likely some buggy piece of crap. Follow the instructions for the conference you are submitting to. Likely, you will input your abstract into a text box (not submit a file), and you most likely will not have a cover letter. Conferences have to review a lot of abstracts and cover ...

  21. Can I submit to a journal a conference paper that I presented ...

    At the time of submission again, in the cover letter, inform the journal editor that this is an updated version of a previously published paper. You will need to make about 30-50% of content changes to the journal manuscript from the conference paper.

  22. Conference Planner Cover Letter Examples & Samples for 2024

    Free Conference Planner cover letter example. With this letter and the attached resume, I would like to express my sincere interest in the conference planner position you have available. As a highly skilled and successful professional with 13 years of experience driving successful conference and event coordination and execution, I possess a ...

  23. Cover Letter for a Conference

    Here are a few tips for creating an effective conference cover letter. Start with a Strong Introduction. Mention Your Research Interests. Emphasize Your Academic Achievements. Make a Good Impression. Use Appropriate Language. Proofread and Edit. In conclusion, a well-crafted cover letter is a valuable tool for any conference participant. It can ...

  24. Create a form in Word that users can complete or print

    In Word, you can create a form that others can fill out and save or print. To do this, you will start with baseline content in a document, potentially via a form template. Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to ...