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Click here to directly go to the complete cover letter without name sample

How to address a cover letter without a name?

According to a study, every corporate job opening gets roughly 250 resumes , out of which only 3-4 applicants land an interview.

That means if your cover letter feels generic and lacks personal touch, it may end up in the trash.

However, what if there is a circumstance for addressing a cover letter with no name?

Read on to get an insight into the following FAQs:

  • How do you write a cover letter if you don't know the hiring manager?
  • How to format the cover letter address correctly?
  • Who to write a cover letter to without a contact?
  • Which method of delivering a cover letter is not appropriate?
  • What are the practical ways to find the hiring manager’s name?
  • Additional tips to write a cover letter without name

Whom to Address a Cover Letter To?

Who do you address a cover letter to when there is no name?

To understand how to address a cover letter, you need to know to whom to address it.

A cover letter should be addressed in the following ways:

  • If the hiring manager’s name is given in the job description, you should always address the cover letter to them.
  • If the hiring manager’s email address is not there in the job description, you can address the cover letter to the department manager.

There is no point in sending the cover letter to the CEO or founders because they are not the ones who usually handle the recruitment process.

Also Read: How to address a cover letter?

How to Address a Cover Letter Without a Name?

A cover letter for a job is not similar to a letter to a friend.

The purpose of a cover is to impress the hiring manager with your professional expertise to score an interview.

But addressing cover letters with no name may get rejected by the recruiters.

We understand how important it is to know how to write a cover letter without a name as per these statistics.

Also Read: How to write a cover letter?

Here are some steps on how to address a cover letter without a name:

1. Address the Cover Letter with “Dear Hiring Manager”

It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all.

This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.

However, the best way to address a cover letter is by personalizing it.

2. Address the Cover Letter to the Team

When in doubt, you can address the whole team so that anyone from the team can receive your cover letter and respond accordingly.

It can be the hiring manager, assistant, or anyone from the department who may interview you during the job application process.

You can phrase it as:

  • Dear Recruiting Team
  • Dear Project Manager Hiring Team
Also Read: What can a cover letter explain that a résumé cannot?

3. Maintain Professional Approach

Maintain a professional approach and avoid informal phrases or words such as "Hello!", "Good Evening/Morning", or "Hi!"

Keep it simple and professional by using the term, "Dear" followed by the designation.

For Example:

  • Dear Hiring Head
  • Dear Recruitment Supervisor

4. Do Not Assume Gender or Marital Status

You often know the hiring manager’s name but do not know their gender or marital status.

Assuming someone's gender may seem disrespectful and unprofessional hence you should avoid making such mistakes by keeping it gender-neutral. Avoid the term "Sir" or "Madam" and simply address the recipient as "Dear (Profile)".

The best way to find the hiring manager’s gender is by doing a quick LinkedIn search.

The LinkedIn profile may contain a profile picture wherein you can determine the hiring manager’s gender.

If the hiring manager’s gender is Male, address the hiring manager with “Mr.”.

  • “Mr. Xavier,”

If the hiring manager is female, it can be confusing.

As you don’t know the marital status, avoid using Miss. or Mrs. to address the hiring manager. Instead, use a generic “Ms..”

  • Dear Ms. Moore
  • Dear Ms. Kyle
  • Dear Mrs. Lane
  • Dear Miss Maximoff
Also Read: How to reach out to recruiters on LinkedIn?

5. Include Job Profile and Professional Titles

Are you asking yourself continuously, “How to address a cover letter without a contact name?”

Here is the answer for you.

Instead of using only “ Dear Hiring Manager ,” include the department name or the title of the person who will be reading the cover letter to make it more specific.

  • Dear Marketing Department,
  • Dear Head of the Sales Department,
  • Dear VP of Marketing

By personalizing the addresses in this way, you can grab the hiring manager’s attention to read your resume.

This shows that you are not throwing a rock blindly. You have done your research and have some idea about the company.

Don’t forget to include the hiring manager’s academic title or professional title in the cover letter address.

These types of hyper-personalization can grab the hiring manager’s attention even more and entice them to read your cover letter.

How to Write the Academic Title in the Cover Letter Address?

You can write the academic title in full form.

  • Dear Doctor Green,
  • Dear Professor Geller,

Alternatively, you can use the abbreviation of the titles as well.

  • Dear Dr. Murphy,
  • Dear Prof. Goodwin,
  • Dear Sgt. Moore,
  • Dear Principle Alan,

Where to Place the Cover Letter Address?

Not just the proper format, but the placement of the cover letter address also plays an important role.

  • The cover letter heading will go at the top.
  • Write the date below the heading.
  • Leave one line space and write the hiring manager’s name.
  • Write the address of the company.
  • Leave one space and then write the position you are applying for.
  • Leave one space and then write the salutation.

Cover letter without name

Best Way to Address a Cover Letter with No Name or Email

Writing an email cover letter address is fundamentally similar but with some tweaks.

If you are sending a digital cover letter, you need to start with a professional subject line.

John Doe: Application for Video Editor Position, Reff: Anthony Moore

Then add your cover letter salutation based on the same rule.

Add a line space and then start your cover letter by adding the necessary information that gives an insight into your professional experience and skills.

Subject Line: John Doe: Application for Project Manager Position, Reff: Charles Moore

Dear Hiring Manager,

I am a 5+ years experienced project management professional…

Appropriate Method of Delivering a Cover Letter

  • Dear Hiring Manager
  • Dear Hiring Committee
  • Dear (department name) Hiring Committee
  • Dear Hiring Team
  • To the (department name) Hiring Manager
  • Dear Team (For smaller companies)
  • To the Recruiting Team
Also Read: What are the benefits of using a cover letter builder?

Inappropriate Method of Delivering a Cover Letter

  • Dear Sir or Madam — Ancient salutation does not work anymore
  • To Whom It May Concern — It is not personalized
  • Hello, Hi, or Greetings — Informal salutation
  • Happy Sunday! — Casual salutation
  • Good Morning — Not practical as you have no idea when they will read the letter
Also Read: How to draft a professional message to the hiring manager?

How to Find the Hiring Manager's Name?

How do you write a cover letter if you don't know the name?

Well, you can simply address your cover letter as, "Dear Hiring Manager". But if you feel the need to add the name of the hiring manager then there are ways to do so.

Finding the hiring manager’s name is the best way to address a cover letter.

So, before calling it quits, let us look at some ways to find the hiring manager’s name.

Read the Job Description Thoroughly

Always read the job description carefully!

Usually, the hiring manager’s name or the title of the reporting manager is given in the job description or under the job description.

For instance, “ The digital marketer will report to the Marketing Manager. ”

You can use the title to then find their name on the company website or LinkedIn.

Sometimes the job description includes the hiring manager’s email address.

For Example: “ Send your cover letter and resume to johndoe@hiration[dot]com" .

You can find the hiring manager’s name in the email address.

Visit the Profile of the Job Publisher

Sites like LinkedIn or AngelList have this unique feature to show you the name of the one who posts the job.

You can go to their profile to see if they are the hiring manager and include their name in the cover letter.

Call the Company Front Desk

Calling the company is the easiest way to find the hiring manager's name. But, job candidates reserve it as the last option.

  • Call the company desk
  • Tell them that you are applying for a “vacant position” in their company and would like to know the hiring manager’s name.

Here’s an example of the script:

“ Hi, my name is Alex, and I’m currently applying for the video editor position in your company. Would it be possible for you to provide me the name and email id of the hiring manager so that I can address the cover letter properly?”

Do a Quick LinkedIn Search

According to a study, 87% of recruiters use LinkedIn regularly . That means, if you search for the hiring manager of a certain company on LinkedIn, there is a high chance for you to find their name.

Many job descriptions specifically tell the reporting manager’s title in the job description. Then you need to address the cover letter to the reporting manager.

The process of finding the reporting manager’s name is similar.

  • Go to LinkedIn
  • Search the job title and company name
  • In the search result, you can find the profile of the designated person
  • Sometimes, there might be more than one similar position for a big company so you need to narrow your search by location to find the reporting manager
Also Read : How to Make the Best Use of LinkedIn Search Feature?

Network with People

LinkedIn is the best way to find and connect with people who have connections in the company you are applying for. If you can create a good rapport with these professionals, you can ask for a reference.

It is an easy but time-consuming process.

  • Search the company name and see the professionals active on LinkedIn
  • Start engaging with their content and leave thoughtful comments
  • Send them a personalized connection invite after engaging with their content for a couple of days
  • Do not ask for a reference abruptly; instead, start building a rapport with them by sharing helpful industry information, blog, article links, videos, etc.
  • If possible, move the connection offline and meet in person
  • After you develop a good rapport with the professionals, you can ask for a reference or introduce yourself to the hiring manager
Also Read : How to Connect with People on LinkedIn?

Tips for Addressing a Cover Letter with No Name

Always use a formal address in the cover letter.

Whether you know the hiring manager’s name or not, always keep the address formal in the cover letter. Even if the company has an informal culture, do not use any casual address unless you are a part of the organization.

  • Dear Ms. Lane,
  • Dear Prof. Luther,
  • Dear Ms. Ann,
  • Hello Maya,
  • Greetings Max,

Avoid Using “To Whom It May Concern”

This salutation is too generic and does not address anyone at all; however, according to a survey, 17% of hiring managers prefer this salutation over others .

But the problem is 83% of hiring managers don’t prefer it.

So we suggest that you avoid it altogether.

Avoid Addressing the Cover Letter to the Recruiters

A recruiter’s job is to sort the resumes based on skills and experience and pass them to the hiring managers. They don’t generally read the cover letter.

So, it’s a waste of opportunity if you address the cover letter to the recruiter.

Instead, always address the cover letter to the hiring manager.

Ensure That You Are Addressing the Cover Letter to the Right Person

Online information is not updated regularly. Often, the concerned persons leave the job, but their email id is still there on the website.

So, who to address cover letter to if unknown? Or you are unsure? It is best to acresully research the hiring manager’s name and crosscheck if you have any doubts by calling the company directly.

Do Not Mess up the Hiring Manager’s Name

There is a saying that “The first impression is the last impression.”

Try to make an excellent first impression by writing the hiring manager’s name using the correct spelling.

Don’t Stress Too Much

If you have the relevant skills and experience for a job, addressing a cover letter to the wrong person might not be a big deal. So, if you can’t find the hiring manager’s name and wondering how to address a cover letter without a name, just write “Dear Hiring Manager.”

Make Sure the Cover Letter is Short and Easy to Read

You should not make the cover letter more than 400-500 words long. It will make it difficult to read.

A short and crisp cover letter will intrigue the hiring managers as compared to a long one.

Also Read: How long should a cover letter be?

Cover Letter Without Name Sample

Hiration cover letter builder.

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It comes with the following features:

  • Option to save unlimited cover letters
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  • Full rich-text editor
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  • 30+ pre-filled cover letter templates
  • 1-click design change
  • A sharable link
  • LIVE cover letter editor

FAQs on "How to Address a Cover Letter Without Name?"

With that, we have answered all of your questions on “how to address a cover letter without a name?”.

Addressing a cover letter to an unknown person should not be difficult if you can keep some points in mind regrading how to go about in this situation. Here are a few FAQs that will help you gain a quick recap:

Q. How to address a cover letter to an unknown person?

A. In cases where you are wondering how to address a cover letter without name, you can opt for "Dear Hiring Manager," or "Dear {Company Name} Recruiting Team,".

Q. Who to address cover letter to with no contact?

A. When addressing a cover letter without a specific contact, it's best to use a generic but professional greeting such as "Dear {Company Name} Recruiting Team" or "Dear Hiring Team." This shows that you have taken the time to tailor your application to the company while acknowledging that you don't have a specific contact person.

Hiration provides you with a personalized 360-degree ChatGPT-powered career service platform for all your professional needs - from building a shortlist-worthy resume and cover letter to optimizing your LinkedIn profile, preparing for interviews, and more!

For any queries or concerns, feel free to drop a mail at support{@}hiration.com

cover letter examples without name

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cover letter examples without name

Status.net

How To Address a Cover Letter Without a Name (Exact Examples)

By Status.net Editorial Team on December 25, 2023 — 11 minutes to read

Addressing the recipient without knowing their name might seem complicated, but there are ways to navigate this situation. Let’s take a look at a few strategies to make your cover letter feel personalized even when you don’t have a specific name to address.

Be Professional and Engaging

Using general salutations like “To Whom It May Concern” or “Dear Sir/Madam” can make your cover letter feel impersonal. Instead, opt for a more engaging opener such as “Dear Hiring Manager” or “Dear [Company Name] Team.” This type of greeting acknowledges the company and shows that you have researched the team you are addressing.

Focus on the Position and Company

Make sure to tailor the content of your cover letter to the job you are applying for by highlighting relevant qualifications, experience, and skills. Share specific examples of your successes that align with the responsibilities of the position. Mention the company’s values, goals, or recent successes to demonstrate how your values align with theirs. This can effectively showcase your interest and commitment to the role.

Use LinkedIn and Company Website Research

If you cannot find the hiring manager’s name in the job posting, you can turn to LinkedIn or the company website for clues. Search for professionals working in human resources or hiring roles at the company. If you find a specific contact, address your letter to that person while using their full name and title. Otherwise, continue with a professional and engaging salutation as mentioned earlier.

Here are two examples of how to start a cover letter without a name:

Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company. Achieving a 30% increase in leads generated through my previous campaigns, I am eager to contribute to the growth of your marketing department.
Dear ABC Inc. Team, With a strong background in project management and a proven track record of implementing cost-saving strategies, I am confident in my ability to excel as the Senior Project Manager at ABC Inc. Your company’s commitment to sustainable practices aligns with my values and I am thrilled to be considered for this opportunity.

By applying these strategies, you can create an impactful and personalized cover letter, even without knowing the recipient’s name. This attention to detail can set you apart from other applicants and leave a positive impression with your prospective employer.

How to Find the Hiring Manager’s Name

Sometimes locating the hiring manager’s name can be tricky, but there are several ways to find it. Let’s go through a few methods to help you address your cover letter without a name.

Using LinkedIn

LinkedIn is a great resource for finding the hiring manager’s name. Here’s how you can use it:

  • Visit the company’s LinkedIn page.
  • Click on the “People” tab to browse through the employees.
  • Use the search bar and enter keywords such as “recruiter,” “hiring manager,” or the department you’re applying to.
  • Check the found profiles, and try to identify the right person responsible for hiring in your desired role.

Make sure to double-check that the person is currently working in the company to avoid using outdated information.

Checking Company Website

Another way to find the hiring manager’s name is by checking the company website:

  • Locate the “About Us” or “Team” page, where you might find a list of employees along with their titles and roles.
  • Look for a person who has a recruiting or hiring-related title within the department you’re targeting with your application.
  • If you cannot find the necessary information on the website, try checking a company’s press releases or blog. Sometimes they include names of important team members.

Making a Phone Call

When all else fails, you’re left with one more option – making a phone call.

  • Call the company’s main line and politely ask the receptionist for the name of the hiring manager or the person responsible for recruitment in the department you’re interested in.
  • Be prepared to provide the job title and a job reference number (if available) to help the receptionist find the right person.

Finding the hiring manager’s name isn’t always possible. If you cannot locate it, don’t worry. Addressing your cover letter as “Dear Hiring Manager” or “To Whom It May Concern” is still better than not sending a cover letter at all.

How To Address a Cover Letter Without a Name: Sample Phrases

Starting with job title.

When you cannot find the recipient’s name, use their job title to address the cover letter. This shows that you can connect and direct your message to the relevant person. Here are some examples:

  • Dear Hiring Manager, – This is a common and universally understood phrase for addressing a cover letter without a name.
  • Dear [Job Title], – Use the specific job position that the recipient holds, for instance, Dear Marketing Director .
  • To the [Job Title] Selection Committee, – This approach can be useful when applying for a role advertised by a team or committee that will handle the hiring process, such as To the Scholarship Selection Committee .

Referring to Department

Another approach is to address the cover letter to the department that the position is within. This helps to direct your message to the appropriate team or group. Here are some examples:

  • Dear [Department] Team, – Mention the department you are applying for, such as Dear HR Team, or Dear Sales Team .
  • Greetings, [Department] Department, – Use the department name to address the letter, like Greetings, IT Department .
  • To Whom It May Concern in the [Department], – This is a formal alternative when you don’t know the recipient or department’s name, for example, To Whom It May Concern in the Finance Department .

Using these approaches will ensure that your cover letter appears professional and well-directed, even when you don’t have the exact name of the recipient. Focus on the content and the skills you bring to the position to make the best impression on the reader.

Crafting Content for Cover Letters

When you’re unsure of the recipient’s name, you might feel a little lost on how to address your cover letter. Don’t worry. You can still create an engaging and professional cover letter that gets the job done. Here are some tips and examples to help you craft the perfect content for an anonymous cover letter.

Start with a professional, yet friendly, greeting. If you don’t know the hiring manager’s name, use a general opening line such as “Dear Hiring Manager” or “To Whom It May Concern” . These greetings are widely accepted and show respect towards the person receiving the letter.

Next, dive into your strengths, skills, and achievements. Mention the qualifications that make you a strong candidate for the position. Share relevant accomplishments from your previous roles, such as leading a successful project or boosting sales. Be specific when describing your skills and use quantifiable results when possible. For example:

“During my time at Company (…), I managed a team of 10 and successfully increased sales by 25% within six months.”

Show enthusiasm for the job and demonstrate your knowledge of the company. Research the organization’s goals, values, and recent projects, then incorporate this information into your cover letter. This will help you tailor your letter to the company’s needs and show that you’d be a good fit for their culture. You could say something like:

“As a long-time admirer of your company’s commitment to sustainability, I’m excited about the opportunity to contribute to the upcoming eco-conscious product line.”

Close your cover letter with a strong call-to-action. Express your interest in further discussing your qualifications and offer your availability for an interview. Thank the hiring manager for considering your application and include your contact information. A sample closing paragraph could look like this:

“I’m eager to discuss how my expertise in digital marketing could contribute to the success of your team. Thank you for considering my application. You can reach me at (555) 555-5555 or [email protected] to schedule a conversation.”

Keep your cover letter concise and focused on your unique selling points. Even without knowing the recipient’s name, following these guidelines will allow you to create a memorable and attention-grabbing cover letter that leaves a lasting impression on potential employers.

Tips on Prefix Usage

When you’re addressing a cover letter without a specific name, it’s good to think about the appropriate prefix to use. Here are some tips to help you choose the right one:

First, consider using a general and gender-neutral prefix like Dear Hiring Manager . It will work well if you don’t know the recipient’s name or aren’t aware of their gender. This is a widely accepted way to address a cover letter without a specific name.

For example:

Dear Hiring Manager, I came across your job posting for a Graphic Designer, and I am excited to apply for the role.

If you happen to know the job title of the person who will read your cover letter, you can use it. This shows that you have put effort into researching the company and position.

Dear Marketing Director, I am writing to express my interest in the open Digital Marketing Specialist position at your company.

In some cases, you might know the name of the department that the job is in. In this case, you can address your cover letter to the entire department.

Dear Finance Team, I was thrilled to see an opening for a Financial Analyst at your company and would like to apply for the position.

When you’re unable to find any specific details or when addressing a larger company, you can opt for a broad salutation like To Whom It May Concern . Just be aware that it may come off as impersonal, so it’s best to use this as a last resort.

To Whom It May Concern, I am submitting my application for the Content Writer position posted on your careers website.

The key is to maintain a professional tone throughout your cover letter. Regardless of which prefix you choose, always customize your content to suit the specific job and company you’re applying to. By doing so, you demonstrate a genuine interest in the role and leave a positive impression on the hiring manager.

Common Mistakes to Avoid

Sending a cover letter without addressing it to a specific person can be a pitfall. It might make the recipient feel unimportant or signal that you didn’t do your research. To make your application stand out, be mindful of these common mistakes:

  • Not being specific about the role: Your cover letter should not only address the person but also the specific role you’re applying for. Tailor your letter according to the job and the company. For instance, instead of writing “I wish to apply for the marketing position”, be more specific like “I am interested in applying for the Digital Marketing Specialist role at [CompanyName].”
  • Focusing too much on yourself: Although your achievements are important, the cover letter should focus on how your skills can benefit the company. Frame your accomplishments in a way that highlights the value you can bring to the organization.
  • Being overly formal or stiff: While it’s important to maintain a professional tone, being too formal might come across as insincere or impersonal. Use a friendly tone and avoid jargon or buzzwords to keep your cover letter genuine and relatable.
  • Spelling errors and typos: Even the smallest of typos can create a negative impression. Double-check your cover letter to make sure there are no mistakes. Keep an eye out for incorrect spellings, especially when addressing the recipient.

The goal of your cover letter is to make a personal connection and showcase how you are a great fit for the company. Taking the time to address your letter properly, proofread for errors, and customize your content demonstrates your attention to detail and commitment to the position.

Frequently Asked Questions

How can i properly address a cover letter when the recipient’s name is unknown.

If you don’t know the recipient’s name, consider using a general salutation instead. For example, “Dear Hiring Manager” or “Dear Recruitment Team” acknowledges the recipient without using a specific name. You can also research the company’s website or LinkedIn to try to find the appropriate contact person.

What alternatives are there to ‘To Whom It May Concern’?

There are several alternatives to ‘To Whom It May Concern’ that can help make your cover letter stand out:

  • Dear Hiring Manager
  • Dear [Company] Team
  • Dear [Department or Job Title] Hiring Team
  • Dear [Company] Recruitment Team

How do I determine the appropriate salutation for my cover letter?

To determine the right salutation for your cover letter, do a bit of research on the company or organization you’re targeting. This may help you uncover the specific department or hiring manager’s name. If not, use one of the general salutations mentioned earlier to address your cover letter in a more personalized manner.

What are examples of cover letter openings without using names?

Here are some examples of cover letter openings without using specific names:

  • “Dear Hiring Manager, I am excited to submit my application for the [Job Title] position at [Company].”
  • “Dear [Department or Job Title] Hiring Team, As a passionate professional with experience in [Industry], I am eager to contribute to [Company] as a [Job Title].”
  • “Dear [Company] Team, I recently came across the [Job Title] opening at [Company], and I am confident that my skills and experience make me a strong candidate.”

How can I avoid common mistakes when addressing cover letters without names?

To avoid mistakes when addressing cover letters without names, follow these tips:

  • Do thorough research on the company and the job posting
  • Be concise and professional in your language
  • Use an appropriate general salutation if you can’t find a specific name
  • Double-check for spelling and grammatical errors before sending the cover letter
  • Avoid using outdated or overused phrases, such as ‘To Whom It May Concern’ or ‘Dear Sir/Madam’

By following these guidelines, you can create a strong and effective cover letter that stands out to hiring managers, even if you don’t have a specific name to address.

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10 Best Ways To Address A Cover Letter Without A Name

  • Cover Letter Format
  • Salutation and Greeting
  • Who To Address When Unknown
  • How To Start A Cover Letter
  • How To End A Cover Letter
  • Best Cover Letter Font And Size
  • Cover Letter Spacing
  • Cover Letter Length
  • Key Elements Of A Cover Letter
  • How To Write An Address
  • Official Letter Format
  • Cover Letter Opening

Find a Job You Really Want In

Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you.

If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient.

Key Takeaways:

Try to find the name of the person you are addressing using the job listing, company website, or contacting the company.

Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible.

Avoid assuming gender, even if you do know the person’s name.

Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend.

Who to Address Cover Letter To if Unknown

How to address a cover letter if you don’t know the recipient’s name

Why is addressing a cover letter correctly important, how to find out who to address your cover letter to, example cover letter, addressing a cover letter faq, final thoughts, expert opinion.

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There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.

Here are some guidelines to follow when addressing a cover letter:

If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.

Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.

Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.

Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.

Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.

Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.

Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.

Examples of how to address a cover letter:

Dear Sir or Madam

Dear Hiring Manager

Dear Talent Acquisition Team

Dear [Company Name] HR Department

Dear [Company name] Hiring Manager

Dear Human Resources Manager

Dear Human Resources Department

Dear [Company Name] Recruiter

Dear [Department Name] Hiring Manager

Dear [Department Name] Hiring Team

Here are some examples of how NOT to address a cover letter:

Good Morning

To Whom It May Concern

Dear Mrs. Smith

Hi Sebastian!

Hey Sales Team

Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:

Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.

Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.

It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.

It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.

Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.

Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.

Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.

Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.

Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.

If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.

How to write a cover letter

Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999

How do you address a cover letter to an unknown recipient?

Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.

Is To Whom It May Concern rude?

Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting

Is it okay to use Dear Hiring Manager?

Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.

Who is the best person to address a cover letter to?

The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.

The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.

If you don’t know the recipient’s name, how would you close the letter?

Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.

If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. ​ Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. ​ Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.

Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .

Georgetown – Writing Cover Letters for Government

  • Who To Address Cover Letter To If Unknown

cover letter examples without name

Vimari Roman Career Strategist Coach Be Productive Coaching

My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.

Expert Tip To Find Contact Infoformation

cover letter examples without name

Sally Mikhail Founder of Recruit Petra LLC

Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”

Who To Address Cover Letter To If Unknown Tip

cover letter examples without name

Chelsea Jay Certified Resume Writer and Career Coach

Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.

If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.

If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.

As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).

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Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Start a Cover Letter Without a Recipient Name

Last Updated: July 7, 2023 Fact Checked

This article was co-authored by Amber Rosenberg, PCC and by wikiHow staff writer, Jennifer Mueller, JD . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 29,473 times.

If you're writing a cover letter to submit with your résumé to apply for a job, ideally, it should be addressed to a specific recipient. Knowing the hiring manager's name sends the message that you've done your homework and are serious about the job. However, sometimes you simply can't find the name of the appropriate person despite your best efforts. In that situation, it's okay to address the recipient by their job title. You might also consider addressing your letter to the head of the department where you're applying to work. [1] X Research source

Finding the Right Name

Step 1 Check the job post for a specific name.

  • If the job listing instructs you to address your cover letter to a job title or other designation, follow those instructions exactly. The company may be using a filter to collect applications, particularly if you're submitting your cover letter and résumé by email.

Step 2 Look for the hiring manager on the company's website.

  • Some small, privately held companies or startups may not have a list of employees on their website. Extremely small "mom and pop" companies may not even have a website at all. In that case, do a general internet search for the name of the company and see what comes up.
  • You can also search the company on career networking sites, such as LinkedIn. You may be able to find the name of someone in charge of hiring new employees. [5] X Research source

Tip: If the job is posted on LinkedIn, use the name of the person who posted the listing. Even if they aren't the hiring manager, they are likely involved in the hiring process and can get your cover letter and résumé to the right person.

Step 3 Call the company and ask who's in charge of hiring new employees.

  • If you're applying to a larger corporation, you may want to provide the job title you're interested in or the department where you're applying to work. Larger corporations likely have more than one hiring manager, depending on the job.
  • For the largest companies, you'll have better luck asking to be connected to human resources. Someone in that department would be more likely to know the name you'll need than a receptionist or operator.

Using a Job Title

Step 1 Look for the name or job title of an executive or department head.

  • For example, if you're applying for an accounting position, you might address your cover letter to the "Chief Financial Officer."

Tip: Use an internet search to come up with a list of executives for the company. If all else fails, you could address your cover letter to the president or chief executive officer of the company.

Step 2 Tailor your greeting to the job you're applying for.

  • For example, if you're applying for a job as a senior analyst, you might address your cover letter to the "Senior Analyst Hiring Manager."

Step 3 Use

  • In a smaller company or startup, you don't have to worry as much about your cover letter and résumé getting to the right person. It's likely that everyone who works for the company knows that they're hiring, and knows who's in charge of reviewing applicants.

Formatting Your Letter

Step 1 Start off formally by including

  • Sometimes "hello" is appropriate, particularly if you're sending your cover letter using email. However, unless you know the company is more casual, including the "dear" won't hurt – even in email correspondence.

Step 2 List the name of the recipient.

  • For example, if the recipient has her name listed on the company's website as "Mrs. Shirley Jackson," it's okay to address her as "Mrs. Jackson" in your cover letter.
  • If you're not sure about the recipient's gender identity, use their first and last name instead of "Mr." or "Ms."

Tip: Make sure you don't confuse the recipient's first name and family name. If you're not familiar with the order, err on the side of caution and use both.

Step 3 Include an academic or professional title if appropriate.

  • For example, if Dr. Sam Greene is the head of the department where you're applying for a job, you don't need to know whether Sam is a man or a woman. You can simply address your letter to "Dr. Greene."
  • Check the company's website or do an internet search if you think the recipient is part of an ethnic group that lists the family name first. For example, if you were writing a letter to Dr. Yang Yuanqing, who is Chinese, you would address your letter to "Dr. Yang," since the family name is listed first in Mandarin.

Step 4 Follow the name or job title with a colon or comma.

  • If you've addressed your cover letter to a group of people, such as "Dear Web Content Hiring Team," a colon may look better than a comma. Again, this is typically simply a matter of personal preference.
  • If you choose to simply address the person by name, rather than including the word "dear," follow their name with a colon instead of a comma.

Expert Q&A

  • Never use generic, formal greetings such as "To Whom It May Concern" or "Dear Sir or Madam" on a cover letter. Not only are these greetings are antiquated and impersonal, but they can give off the impression that you didn't bother to research the company you supposedly want to work for. [14] X Research source Thanks Helpful 0 Not Helpful 0

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Write a Subject Line when Sending Your CV by Email

  • ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-address-a-cover-letter-with-examples
  • ↑ Amber Rosenberg, PCC. Pacific Life Coach. Expert Interview. 8 July 2022.
  • ↑ https://www.livecareer.com/resources/cover-letters/how-to/write/how-to-address-a-cover-letter
  • ↑ https://www.monster.com/career-advice/article/open-close-cover-letter-0421
  • ↑ https://icc.ucdavis.edu/materials/cover-letters
  • ↑ https://www.indeed.com/career-advice/resumes-cover-letters/address-cover-letter-without-name

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How to Address a Cover Letter Without a Name: 5 Best Salutations

Cover letters can be a bit of an art form when they include the proper salutation to their recipient. Since you’re creating your own cover letter and don’t have a name to address it to, you might feel a little stuck.

Don’t worry; there are plenty of ways to still address your cover letter appropriately, even if you don’t have this information readily available.

Let’s take a look at five different ways on how to address a cover letter without a name.

How to Address a Cover Letter Without a Name: 5 Best Salutations

Table of Contents

5 Popular Ways to Address a Cover Letter Without a Name

How long a cover letter should be is important somehow. What matters is that it is addressed directly to someone specific, such as Dear Mr. Jones or Dear Recruiter.

If there is no name in the email asking you to submit your cover letter, then try these five ways on how to address a cover letter without a name:

List of salutations when you don't know the name

1. To the Hiring Manager

If you don’t know who will be reading your cover letter, it’s best to start with To the hiring manager and follow that up with a more personal introduction. These words should sound professional so that they’re easy for whoever is reading them to digest while they’re reviewing your resume/cover letter.

For example:

To the Hiring Manager: I am writing to you because I am interested in the position of __. I have seen that you are looking for candidates and my qualifications seem to be a good fit. I believe that I have what it takes to do this job well. Please find my CV attached for your review and consideration. Thank you so much for your time, and looking forward to your response. If you have any questions about anything, please feel free to contact me at __. I’m happy to answer any questions and provide additional information as needed.

2. Dear Hiring Manager

It is important to address the cover letter recipient with a formal greeting. And when making cover letters, the most commonly used term is Dear, which is often used before the recipient’s name.

Since this is a formal greeting, any titles that follow should use this style. If possible, avoid salutations that are gender specific. Also, avoid informal salutations, such as those that include the words Hi and Hello.

It is important that you specify what kind of work experience you have in the cover letter and why this job is right for you. Let the Hiring Manager know that they can reach out to you anytime during their application process if they want to talk more about it.

Lastly, make sure that you end your cover letter properly.

Dear Hiring Manager, I hope you’re having a great day! I’m writing in response to your recent posting. My name is __, and I’m excited about the possibility of working with you. I noticed that the company is looking for someone who has experience in __ , and I would love to share my qualifications with you. Feel free to contact me at _ so we can talk more about it. Thank you for your time, and have a great day!

3. Dear [Company Name]

There are a lot of reasons why you might not have a name in your cover letter. Maybe you’re applying for a job, and the company hasn’t been formally named yet, or maybe you’ve applied to an organization that doesn’t use names in their communications.

Whatever the reason, it can be tricky to address your cover letter without a name. But that doesn’t have to be a cause of headaches. In such a case, use Dear Company Name.

  • Are Cover Letters Necessary?
  • How Long Should a Cover Letter Be?

This option is the best way to go if the company has already publicly announced its name. For example, you can say, “Dear Google”.

For example: Dear Google, I’m writing this cover letter to apply for the __ role. [Add career highlights and other relevant experiences.] Please feel free to reach out to me with any questions that you may have. Enjoy the rest of the day!

Hello is one of the most common ways to address a cover letter without a name. If you are making your cover letter formal, use Dear Hiring Manager, but if you are using a more casual tone, try something like Hello.

If you know who will be reviewing your application, it’s also appropriate to use their name in the salutation.

For example: Hello Hiring Manager, My name is __. I hope you’re doing well. I was reading your job listing and noticed that you’re looking for someone to fill the position of (job title). I’m very interested in this opportunity because __. Thank you for taking the time to read my cover letter, and I’d love to learn more about your company, so feel free to reach out if there’s anything else you need from me!

5. Dear Sir or Madam

Finding the right words when creating a cover letter you will send to an unknown person or company is always difficult. But there are many ways to address your cover letter that will have your potential employer reading it and considering you for the position. Dear Sir or Madam is just one example.

The use of Dear is typically seen as a more formal way to address your cover letter, and Sir or Madam is used when you don’t know the gender of the person reading your correspondence. When in doubt, stick with these two options for addressing a cover letter without knowing the recipient’s name.

However, this is only ideal if you know the gender of the hiring manager but don’t know their name. If you are not sure whether the hiring manager is he or she, consider using a gender-neutral salutation.

Dear Sir/Madam, I hope this letter finds you well. I am writing to apply for the __ position you recently posted on the __ job site. I am confident that my knowledge, skills, and experience would be an asset to your awesome team. I am enclosing my resume/CV for your consideration. Thank you very much for taking the time to read my letter and considering me for this opportunity.

Other Salutations to Use When You Don’t Have a Name

There are many different ways to start a cover letter , but if you don’t have the name of the person you are addressing, then it can be difficult to come up with a good opening.

The most common way to address someone in a cover letter is by using their title and last name. If this isn’t possible, there are other ways that you can use as well. One way is to start off with any of the salutations mentioned above. Another option is to start off with these options:

  • Dear Hiring Committee
  • Dear [Department Name] Hiring Team
  • To the Recruiting Team
  • Dear Recruiting Team
  • Dear Human Resources Manager
  • Dear [Title of the Person You Would Be Reporting to]
  • Dear [Company Name] Recruiter
  • Dear [Position Title] Recruiting Manager
  • To the [Department Name of the Position You Are Applying for]
  • Dear Hiring Manager or Interviewer
  • Dear Hiring Manager of Company X
  • Dear Person in Charge of Hiring

Tips to Find the Names of Employers and Hiring Managers

A cover letter may seem like a small part of the hiring process, but it has an enormous impact on whether or not your resume will even be opened by the company you’re applying to.

One way to ensure your cover letter isn’t ignored is by addressing it properly, which can be difficult if you don’t know to whom you’re writing it!

To help you figure out the name of the cover letter’s recipient , here are some tips:

Tip #1: Check the company’s website.

If you know the company’s name and they have a website with contact information, that’s usually the best place to start.

Tip #2: Review job listing sites.

If you’re applying through an online job application site like Indeed, then there will be an option to check to whom the cover letter will be sent. The job posting usually provides you with the names of employers or hiring managers.

Tip #3: Use LinkedIn.

The easiest way to find out the name of the Hiring Manager is to check LinkedIn. The job posting usually includes information about the Hiring Manager. Visit the profile, where it’ll list their current position as well as past positions on their profile page.

Tip #4: Check the job description.

Check the job description to find the name of potential hiring managers. Sometimes, it’s just there. All you need to do is read through the job posting.

Tip #5: Search social media.

You can probably find the names of recruiters on social media. See Facebook or Twitter for any information you can use in writing the cover letter.

How to Make the Perfect Cover Letter

When sending your cover letter without the name, you must be sure that you are addressing the person who is in charge of hiring. Avoid using To Whom It May Concern at all costs. If it is unavoidable, aim to get personal as soon as possible. If you’re emailing a large company, mention specific people you have spoken with over email or via social media in your letter.

To make the perfect cover letter , use an online cover letter maker. This is the best and easiest way to address your cover letter without knowing the name of the company.

The cover letter maker will have all of your information and personalize it for you. Plus, it will give tips on what to include in your cover letter. An online cover letter maker will walk you through each step and ensure that your cover letter looks professional.

You can also get help from other people who are reviewing cover letters if you need more advice on how to approach this. They will know everything about how these companies operate and be able to provide insight into what might work for them.

Final Thoughts

Writing a cover letter can seem like one of the most time-consuming and overwhelming parts of your job search, especially when you don’t know who the person you’re writing to is. However, cover letters are necessary.

If you don’t know the name of the person you’re writing to, that doesn’t mean you should throw in the towel and not write one at all, though. These five ways on how to address a cover letter without a name will ensure that your application still gets noticed.

10 thoughts on “ How to Address a Cover Letter Without a Name: 5 Best Salutations ”

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No Name? No Company Address? Here’s How to Address Your Cover Letter

Cover letter.

You were almost done with your application, but approaching the finish line, you hit a snag. How are you supposed to write a cover letter without the company address? How about a cover letter without the name of the hiring manager? You don’t want to make a bad first impression, and you don’t want your application to be misplaced. Fortunately, there are a few ways around this.

Addressing a Cover Letter with No Name

Letters are a type of social interaction, so it’s best to address letters to their recipient. But, if you don’t know the name of the person receiving your resume and cover letter, you do have options:

  • Do some light research. Before addressing a letter to an unknown recipient, start by searching the company websites for the name of hiring managers, recruiters, and HR employees. You can also search through LinkedIn, or by using GlassDoor’s interview section. For many smaller organizations, it’s also possible to email and ask.  
  • Keep it professional. Sometimes your research won’t turn up anything and you’ll be left without a name to address. In that case, instead of addressing the letter to an individual, you can address the letter to the job title of the reader. For example, “Dear Hiring Manager of [Company].” If you can’t narrow down a job title, there’s always “To whom it may concern.”

Addressing a Cover Letter without a Company Address

Companies with several locations may have multiple addresses. Companies involved with remote work may have no address at all. When writing a cover letter without an address, you have several options:

  • Double-check for an address online. You may not have found it immediately, but diligent research can often turn up results. Consider checking the contact/about section of a company’s website, or searching for a Google My Business listing. Beyond that, you may also consider contacting the Department of Revenue to learn their state location, and follow up with their local chamber of commerce.  
  • Use the address of the company headquarters. It’s descriptive, professional, and better than leaving the address blank. This approach often makes sense for remote work, and for larger organizations where applications are passed through an HR department.  
  • Use their P.O. box number. If you can’t find a headquarters address, using a P.O. box number is the next best thing. Like with a headquarters address, it shows you made an effort.  
  • Leave the address blank. While an address can help prevent busy HR departments from misplacing your letter, outside of those circumstances, going without an address on your cover letter is not a grievous mistake. Hiring managers usually have more important things to worry about.

Find More Interview Advice on the MyPath Blog

Taking these kinds of small steps can help probably won’t define you as a candidate, but they can fine-tune your application for success. For your next step, you’ll want to learn how to Describing Yourself in an Interview , master the “Strengths and Weaknesses” Question , and then Crafting a Post-Interview Follow-Up Email .

There’s always more you can learn to set yourself on the path for career success. If you’re still searching for the right career path, try our Career Wizard Tool to see how your abilities and interests may align with a career in risk management.

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How to Address a Cover Letter With Examples

cover letter examples without name

Options for Addressing a Cover Letter

  • Letter Without a Contact Person
  • Non-Gender-Specific Names

What Title to Use

  • Address an Email Cover Letter
  • Review a Sample Cover Letter

Before You Send Your Letter

One of the trickiest parts of writing a cover letter comes at the very beginning. Much of the time, you won’t know exactly who will read your letter. How do you address your cover letter when you don’t have the contact person’s name and/or gender ?

First of all, try to find out the name of the contact person. Some employers will think poorly of an applicant who does not take the time to learn the hiring manager’s name. Also, take care not to assume that you know the gender of the recipient based on the name. Many names are gender-neutral, and some hiring managers may identify as a gender other than male or female.

It’s also possible that you’ll do your research and still be unable to figure out to whom you are addressing your letter. In that case, it's better to be safe and use a generic greeting . It's also acceptable to start a letter without a greeting and start with the first paragraph of your letter .

You have a lot of options when addressing your letter. Learn more about the possibilities before you make your choice.

How to Address a Cover Letter Without a Contact Person

There are a variety of general cover letter salutations you can use to address your letter. These general cover letter salutations do not require you to know the name of the hiring manager.

In a survey of more than 2,000 companies, Saddleback College found that employers preferred the following greetings:  

  • Dear Sir/Madam (27%)
  • To Whom It May Concern  (17%)
  • Dear Human Resources Director (6%)
  • Leave it blank (8%)

Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

How to Address a Cover Letter for a Non-Gender-Specific Name

If you do have a name but aren't sure of the person's gender, one option is to include both the first name and the last name in your salutation, without a title that reveals gender:

  • Dear Sydney Doe
  • Dear Taylor Smith
  • Dear Jamie Brown

With these types of gender-ambiguous names,  LinkedIn  can be a helpful resource. Since many people include a photo with their profile, a simple search of the person's name and company within LinkedIn could potentially turn up the contact's photograph.

Again, you can also check the company website or call the company’s administrative assistant to get more information as well.

Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation.

For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to “Dr. Lastname” rather than “Ms. Lastname” or “Mr. Lastname.” Other titles might be “Prof.,” “Rev.,” or “Sgt.,” among others.

When you address a letter to a female employer, use the title “Ms.” unless you know for certain that she prefers another title (such as “Miss” or “Mrs.”).

“Ms.” is a general title that does not denote marital status, so it works for any female employer.

How to Address an Email Cover Letter

Hiring managers get a lot of emails each day. Make it easy for them to scan your email and follow up by including a clear subject line and a signature with your contact information. It's important to address the email cover letter correctly, including the name of the person hiring for the position if you have a contact, to ensure that your letter gets noticed.

Subject Line of Email Message

Never leave the subject line blank. There is a good chance that if a hiring manager receives an email with no subject line, they’ll delete it without even bothering to open it, or it could end up in their spam mailbox. Instead, write a clear subject indicating your intentions.

List the job you are applying for in the  subject line of your email message , so the employer knows what job you are interested in. They may be hiring for multiple positions, and you will want them to identify the position you’re interested in easily.

How to Address the Contact Person

There are a variety of  cover letter salutations  you can use to address your email message. If you have a contact person at the company, address the letter to Ms. or Mr. Lastname. If you aren’t given a contact person, check to see if you can  determine the email recipient's name .

If you can’t find a contact person at the company, you can either leave off the salutation from your cover letter and  start with the first paragraph  of your letter or use a  general salutation .

How to Format the Salutation

Once you have chosen a salutation, follow it with a colon or comma, a space, and then start the first paragraph of your letter. For example:

Dear Hiring Manager:

First paragraph of the letter.

Body of Email Cover Letter

The body of your cover letter  lets the employer know what position you are applying for, and why the employer should select you for an interview. This is where you'll sell yourself as a candidate. Review the job posting and include examples of your attributes that closely match the ones they are looking for.

When you're sending an  email cover letter , it's important to follow the employer's instructions on how to submit your cover letter and resume.

Make sure that your email cover letters are as well-written as any other documents you send.

If you have attached your resume, mention this as part of your conclusion. Then finish your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Include a closing, then list your name and your  email signature .

Your email signature should include your name, full address, phone number, email address, and  LinkedIn Profile URL  (if you have one) so it is easy for hiring managers to get in touch.

Firstname Lastname  Street Address  (optional) City, State Zip Code  Email  Phone  LinkedIn

Sample Cover Letter

This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter (Text Version)

Mary Garcia 12 Rogers Avenue Townville, New Hampshire 03060 555-555-5555 mary.garcia@email.com

February 17, 2021

Franklin Lee

CBI Industries 39 Main Street Townville, New Hampshire 03060

Dear Mr. Lee:

I was excited to see your ad for the operations assistant position in your Townville offices.

I have five years of experience as an operations assistant/associate. In my most recent role at ABC Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. In previous roles, I’ve done bookkeeping, data entry, and sales support. Basically, anything your department needs to run smoothly, I can do – and most likely, I already have experience doing it.

My other skills include:

  • Strong communication skills, in person, in writing, and on the phone
  • Excellent attention to detail and organization skills
  • Top-notch customer service
  • Experience in the industry and passion for the product
  • Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. Please contact me if you have questions or would like to schedule an interview. Thank you for your consideration.

Signature (hard copy letter)

Mary Garcia

Review Cover Letter Samples: It’s hard to write cover letters from scratch. To make life easier – and to make sure you don’t forget any of those pesky formatting rules —start by reviewing cover letter samples . Sending an email version instead? Look at a few examples of email cover letters to get started.

Customize Your Cover Letter: Why personalize your cover letter every time you apply for a job? Because even similar job titles have different requirements. The goal of a cover letter is to show the hiring manager that you’re the best candidate for this particular job. Customizing your cover letter will help you emphasize your skills and experience and how they fit with the job requirements .

Spell-Check Names: Before sending your cover letter, make absolutely sure that you have spelled the hiring manager’s name correctly. That is the kind of small error that can cost you a job interview.

Carefully Proofread Your Letter: Whether you're sending an email or uploading or attaching a printable cover letter, it's important to make sure that your cover letter and resume are written as well as any other business correspondence. If you can, have a friend proofread before you hit send, to pick up any typos or grammatical errors.

Saddleback College. " Your Resume is Your 1st Interview ," Page 14. Accessed Feb. 17, 2021.

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address a cover letter without a name

5 Most Convincing Options to Address a Cover Letter Without a Name

Table of Contents

Here are some examples of some unique cover letters without a name

how to address a cover letter without a name sample

What do recruiters want in the cover letter?

The primary purpose of a cover letter combined with your CV is to get you an interview. Your resume provides an outline of your academic background and professional history. Recruiters often require not just your professional achievements but also why you are the most deserving candidate for the role.

Thus, a cover letter is required. It conveys both your professional introduction and sales pitch. So, recruiters become intrigued to enquire more about you. Cover letters generally convey factual content which is absent in your resume. It is your primary chance to convince the recruiters why you are the most eligible person for the role. It should be written in a direct, humble, and enthusiastic tone.

Options to Address a Cover Letter Without a Name?

The study shows that only three to four applicants get selected for a job interview out of 250 to 300 job applications. Cover letters have a significant impression on the selection or rejection of a job application. If the recruiters find your cover letter is generic without any personal touch, they might reject it.

Hence, you must compose your cover letter correctly so recruiters find it suitable for the job role. In the following section, we will emphasize how you can address a cover letter without a name, UK companies. Go through the options below to choose a suitable address for your application suggested by professional cv writing agencies.

1. Research on Department Listing to Address a Cover Letter Without a Name

Salutation is essential in cover letter format. So, if you don’t know whom to address, start by researching on Google or LinkedIn with the department listing of the organization. There you are likely to find authorized personnel from the human research department. You can start your cover letter by addressing the person.  

Suppose the person’s name is Alex Johnson. You may start your letter with “Dear Mr. Johnson. If unsure about the person’s gender, you can write “Dear Alex Johnson.” Avoid using generic phrases like “To whom it may concern,” and try to include personalized salutations. This way, you will be able to draw the recruiter’s attention.

2. Address “Dear Hiring Manager” in your cover letter

Job advertisements don’t usually contain the recruiter’s details, and addressing the hiring manager is the best solution in such scenarios. Recruiters will like the salutation and quickly focus on your cover letter’s body. It is the best option when you don’t know how to address a cover letter without a name.

Use this salutation when you don’t have the recruiter’s details, else it is always better to use a personalized salutation. It appears more professional, and the person reading the letter will appreciate it. It is suggested by reputed CV writing services to help job applicants get their desired position.

3. Mention “Dear Hiring Team” to address a cover letter without a name

All medium and large-scale organizations have a human resource department, and they usually look after the recruitment process. So, you can start your cover letter with “Dear Recruiting Team,” as it is a standard salutation. Addressing the whole team is the best idea when you don’t know who will take your interview.

Also, a job interview is a lengthy process with many steps. You will find different people are taking your tollgates in different rounds. Hence, addressing the whole team is like addressing all persons going to take your interview for the job. This way, anyone who receives your cover letter for the job application will respond accordingly.

4. Address the Department head in your application cover letter

It is always better to use personalized satiation when you don’t know how to address a cover letter with no name in UK organizations. And addressing the departmental head is the best option for salutation in your cover letter.

You can easily find the organization’s departmental head’s job profile on Google or the company’s website. For example, if you are applying to join a mining project, start your letter with “Dear Project Manager.” Or, if you are applying for a scriptwriter, address “Dear Creative Director” in your salutation. Use references from a mainstream cover letter writing service for specific information.

5. Find Out the Employer’s Names and details

There are many ways to find out the recruiter’s details. Search the internet, go to the company’s website and find the name of the departmental head. Also, you can search on social sites like LinkedIn, Indeed UK, etc. There you can find the name of your hiring manager.

As mentioned, a personalized salutation is always better, but you must know how to address a cover letter. Many of us usually write “dear sir or madam” when we know whether the person is male or female. But it is better to write Mr. XYZ or Ms. XYZ. And if you can’t recognize the gender, you can mention the name after “dear.”

Most students focus on their resumes and give less importance to cover letters. But recruiters will go through the application letter before focusing on your CV. So, it is of utmost essential to create a convincing cover letter so the recruiter feels your ability for the position and moves forward with the interview process.

Remember, your cover letter will help you stand out from the crowd, so don’t take it lightly. The applicant tracking systems UK is very active. They will typically analyze your application before calling for an interview. And if you don’t know how to address a cover letter without a name, apply these methods to compose your salutation.

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Frequently Asked Questions

1. How do you address a cover letter to an unknown recipient?

You can use “Dear Hiring Manager” or “Dear Recruiting Team” if you don’t know whom to address in the cover letter with your application.

2. How do you close a cover letter without a contact name?

 If you don’t know the details of the authorized personnel, then use generic closure. Such as “Sincerely,” “Best regards,” etc.

3. Is it okay to not address a cover letter?

It is the biggest error if you don’t use salutations in your cover letter. The hiring manager will reject it almost immediately. Use generic salutations if you don’t know how to address a cover letter without a name.

4. How do you greet a gender-neutral cover letter?

Try to use a personalised approach. A ‘Dear Human Resource Manager’ or ‘Dear Hiring Manager’ is the best gender-neutral greeting for a cover letter. Do not use ‘Dear Sir or Madam’ or ‘To whom it may concern’ unless you know whom to specifically reach.

5. Is addressing by a name mandatory in cover letters?

It is not mandatory. If you don’t know your recruiter’s name, you may use ‘Dear Hiring Manager’ or ‘Dear Human Resource Manager’.

6. Should I use dear or hello in a cover letter?

‘Dear’ is the most professional greeting or salutation for a cover letter. If you know the hiring manager’s name, start with ‘Dear Mr’ or ‘Dear Ms name/surname’. If you don’t, use ‘Dear Hiring Manager’.

7. How do you email a company with no name?

If you don’t know the company’s name or are creating a general format, mention the particular department you are applying to. For example, start your email with ‘Dear Human Resources department’.

8. How do you address a letter to a non-binary person?

You can use gender-neutral greetings like ‘Dear Manager/colleague/student’ or ‘To whom it may concern’ to address non-binary people.

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How to Name Drop in a Cover Letter (Without Sounding Pretentious!)

A 2024, recruiter-backed guide on name-dropping in your cover letter to enhance your job application, build credibility, and open doors— all without sounding pretentious!

16 days ago   •   7 min read

You're right there, hovering over your keyboard, contemplating whether to include that notable name in your cover letter.

You wonder: "Will this give me an edge.. Or just seem boastful?"

We’ve all been there. And the good news is, there’s a pretty straightforward answer!

Generally speaking, you should name drop in a cover letter if that will help you get your foot in the door (make sure you have their permission first, of course!).

In order to avoid sounding arrogant, though, remember that name dropping isn’t about flaunting your connections. It's just one tool that you have for showing how your range of skills, experience, and accomplishments make you a great fit for the job.

In 2024, when hiring managers have to sift through a deluge of applications for every open position, your professional network is more than just a rolodex of contacts. It's a bridge to potential opportunities. Name-dropping, when done well, can help open doors that might otherwise be closed.

In this guide, we'll talk about what name-dropping really means in a cover letter and why it can be a powerful tool if used wisely. You'll learn how to build trust and credibility, create connections, and highlight your experiences through name dropping without sounding like a know-it-all.

Quick reference on how to effectively name drop in a cover letter

Let’s get started!

What is name dropping?

Name dropping is when you mention an influential person you know in your cover letter. The idea is that the fact that you know this person will put you in a better light, too.

If you know someone at the company you’re applying for or had a chance to work with someone who is well-known in your field, it’s usually a good idea to name drop in your cover letter .

Of course, you need to do it without sounding like you’re full of yourself! (No worries, the rest of this article will help!)

How to name drop in a cover letter

Get permission.

Before you name drop in your cover letter, make sure the person you're mentioning approves. Double-checking that it’s okay not only shows respect for the individual's privacy but also adds authenticity to your reference.

For example, after double-checking you might be able to write, “My mentor, John Smith, a Senior Developer at your firm, encouraged me to apply. He piqued my interest in this job when he described the team's innovative approach to software development.”

Integrate name-drops into your story

Instead of bluntly stating your acquaintance with an influential person, integrate this information into your story in a way that feels natural and relevant. This method of name dropping in a cover letter ties your experience to the influential person, without being in-your-face. It also provides context for the connection and demonstrates that you’re a team player.

For example, instead of saying, “I know John Smith, your VP of Marketing,” try, “During my tenure at MarketingMinds, I collaborated with John Smith on a successful brand repositioning project.”

Use name-dropping to demonstrate your skills or experience

Instead of focusing on the connection itself, focus on what you have achieved or learned through the relationship. This way, instead of sounding snobby when you mention who you know, it sounds like you’re (rightfully) thankful for the opportunities you’ve had and you’re ready to make the most of what you’ve learned.

For example, a statement like, “Working alongside Sarah Johnson, a renowned data analyst, helped me develop a deep understanding of predictive analytics,” shifts the emphasis to your skills and the value you gained from the experience.

Showcase achievements first

Highlight your achievements before mentioning your connections. This way, your skills and successes remain the focal point.

For instance, you could say something like “I led a team that increased sales by 30%,” and then provide context, “under the guidance of industry expert Jane Doe.”

Use name-dropping as support, not the lead

Treat name-dropping as a nice little sideshow to your qualifications, not the main attraction. Your experiences , skills , and achievements should always take center stage in your cover letter . After all, waltzing into an interview and assuming you’ll be hired based on who you know is a quick way to make enemies.

Avoid sounding pretentious

Even if you don’t mean to sound full of yourself, be aware of your tone. Speaking humbly reflects respect and gratitude for the opportunity, rather than self-importance.

Boastful statements like “I was handpicked by the CEO for this project” might sound confident, but they’ll also can be perceived as arrogant. Opt for a humbler approach, such as, “I had the privilege of working closely with the CEO on X project.”

Before you send that cover letter, make sure your resume is ready for the hiring manager! Score My Resume gives you detailed feedback on how to improve your resume so that your skills and experience shine!

Example: Name dropping in a cover letter

Here’s an example of name dropping in a cover letter that showcases achievements first, integrates the name-drops into the applicant’s story, and uses the name drop as support, not the lead.

It also demonstrates that this applicant knows what they’re talking about when it comes to the company they’re applying at:

A great example of how to name drop in a cover letter

Why name drop?

There are several reasons you should name drop in your cover letter, if you can do so honestly and humbly! Here are a few:

Build trust and credibility

When done with tact, name dropping can significantly enhance your professional image. It implies that respected industry figures acknowledge your skills and potential. Think of it as a subtle endorsement of your capabilities— one that took your colleagues zero extra time to write.

Create connection

Name dropping can foster a sense of shared network or community, which is particularly effective in referral cover letters. If the hiring manager knows or respects the individual you mention, it can create an instant connection, giving your application a personal touch.

Highlight your experience

After all the advice we’ve given on how not to sound arrogant when name dropping, you may think that’s the primary danger with it. However, when it’s done right, name dropping can subtly underscore your experiences and the professional circles you've been a part of— without making you seem braggadocious.

This can hint at your exposure to certain high-level professional environments, adding depth to your application.

Open doors for yourself

In certain situations, mentioning a well-regarded connection can unlock opportunities that might otherwise be hard to reach. It's a way to gently nudge open the door to new possibilities, making your application stand out.

When is name dropping a good idea for a cover letter?

Name dropping can be a powerful tool if you use it in the right ways. Let’s explore what those are:

When you have a direct and positive relationship

It's crucial to only mention individuals with whom you have a positive professional relationship. This could be a former boss, a mentor, or a colleague who has directly influenced your career path.

It probably should go without saying, but please don’t mention someone you don’t get along with. The hiring manager might ask the person you mentioned about you and then... Well, you can probably say goodbye to an advantages dropping their name would’ve given you in the first place.

When you have a referral from a respected colleague or mentor

If someone influential in your industry or within the company you're applying to has referred you to the position, it's a good idea to mention it. Referral cover letters often carry more weight, since they come with an implicit endorsement.

When you have collaborated on significant projects together

This is especially relevant when you've worked on projects that are related to the job you're applying for.

For example, “During my time at GreenTech, I collaborated with John Adams, an expert in sustainable technologies, on developing eco-friendly housing solutions.”

This not only shows your experience but also connects you with a known figure in the field.

When you have an endorsement or recommendation

If a well-respected figure in your field has formally endorsed your work or recommended you for your expertise, mentioning this can add credibility to your application.

For example, “My recent project was commended by Sarah Johnson, a pioneer in educational technology, for its innovative approach to digital learning.”

When they have given you mentorship or guidance

If a recognized professional has significantly contributed to your career development, highlighting this relationship can be beneficial.

Here’s an example: “Under the mentorship of David Park, a renowned marketing strategist, I gained deep insights into consumer behavior analytics, which I believe will greatly benefit my role in your marketing team.”

When you have shared professional achievements

If you and the individual you're naming have achieved notable successes together, it's worth mentioning.

An example could be, “Working alongside Emily White at CloudTech, we co-authored a paper on cloud security innovations that was recognized at the International Tech Conference last year.”

When is name dropping is a bad idea for your cover letter?

Here are situations where name dropping could backfire:

When there’s no real connection

Don’t name drop if you don't have a meaningful or direct relationship with the person.

For instance, it's not a good idea to mention a high-profile individual you met briefly at a conference without any significant interaction or professional relationship. Most hiring managers can see through that and won’t think better of you for it.

When there’s controversy or negative publicity around the person

You should skip mentioning individuals who are currently embroiled in controversies or have a negative reputation in the industry. Associating yourself with people who have a bad reputation could reflect poorly on your judgment.

For example, if the person is known for a recent scandal, mentioning them might do more harm than good.

When the person is irrelevant to the position or the company

Name-dropping is inappropriate if the person has no relevant connection to the job or company you're applying to. Mentioning a renowned scientist when applying for a marketing role in an unrelated industry might come across as irrelevant or like you’re trying to impress rather than inform.

When mentioning them will overshadow your own qualifications

Don’t let name-dropping overshadow your achievements and skills. Focus on what you've accomplished rather than relying heavily on your connections to make a case for your suitability for the role. After all, they’re hiring you, not your connections

When you don’t have permission

If a contact or mentor has specifically requested not to be named in your job applications or public documents, it's important to respect their privacy and discretion. Ignoring their wishes could damage your relationship with them and your professional reputation.

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COMMENTS

  1. How to Address a Cover Letter Without Name: 2023 Guide (10+ Examples)

    1. Address the Cover Letter with "Dear Hiring Manager" It is the most common way to address a hiring manager with no name and hiring managers prefer this salutation over no salutation at all. This salutation allows the hiring manager to quickly focus on the main body of the cover letter, instead of rejecting the cover letter right away.

  2. How To Address a Cover Letter Without a Name in 5 Steps

    1. Remain gender neutral The first step to addressing a cover letter without a name is to use gender-neutral identifiers. Deepti Sharma spent several years in the corporate world before following her entrepreneurial spirit and starting her business as a human resources (HR) consultant.

  3. How to Address a Cover Letter Without a Name

    The department director Applying for a senior position? Instead of going for one of the other options on this list, address your cover letter to the department director. You can do this even if you don't know their name, like this:

  4. How To Address a Cover Letter Without a Name (Exact Examples)

    Here are two examples of how to start a cover letter without a name: Example 1: Dear Hiring Manager, As a passionate marketer with five years of experience, I am excited to apply for the Marketing Manager position at (…) Company.

  5. How to Address a Cover Letter Without a Name

    1 Do some research 2 Use a professional greeting 3 Customize your cover letter 4 Follow the cover letter format 5 Proofread and edit your cover letter 6 Attach your cover letter...

  6. How To Write a Cover Letter Without an Employer's Name

    Indeed Editorial Team Updated February 16, 2023 Show Transcript Video: How To Write a Cover Letter, Job Search Tips + Who's Hiring? Jenn, a career coach at Indeed, takes a deep dive into strategies for the job search, switching careers, and writing a standout cover letter.

  7. 10 Best Ways To Address A Cover Letter Without A Name

    10 Best Ways To Address A Cover Letter Without A Name By Heidi Cope and Experts Jul. 17, 2023 Find a Job You Really Want In Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better.

  8. 3 Simple Ways to Start a Cover Letter Without a Recipient Name

    Method 1 Finding the Right Name Download Article 1 Check the job post for a specific name. If you're applying for a job you saw listed on a job board or other website, read carefully over the post again. Most job listings include the name of the person in charge of hiring for that position.

  9. How to Address a Cover Letter Without a Name (5 Salutations)

    1. To the Hiring Manager 2. Dear Hiring Manager 3. Dear [Company Name] 4. Hello 5. Dear Sir or Madam Other Salutations to Use When You Don't Have a Name Tips to Find the Names of Employers and Hiring Managers How to Make the Perfect Cover Letter Final Thoughts 5 Popular Ways to Address a Cover Letter Without a Name

  10. How to Address a Cover Letter Without a Name

    1. Do your research How you address a cover letter can be challenging, especially if you don't have a contact name or you don't know whether the person is male or female. A personalized salutation helps differentiate you from other candidates, which is the main goal of your cover letter.

  11. How to Address a Cover Letter Without a Name: Tips and Examples

    What are the best ways to address a cover letter without a name? Powered by AI and the LinkedIn community 1 Do some research 2 Use a generic salutation 3 Avoid using names you are not...

  12. How to address a cover letter without a name? 5 expert tips

    Enthusiasm and motivation 5 tips on how to address a cover letter without a name There are still strategic ways you can address your cover letter without a name. Here are some of our favourite solutions that will still show you as a smart and proactive candidate. Use the name of the team that's hiring "Dear Global Enterprises marketing team"

  13. How to Address Cover Letters with No Name or Address

    No Company Address? Here's How to Address Your Cover Letter You were almost done with your application, but approaching the finish line, you hit a snag. How are you supposed to write a cover letter without the company address? How about a cover letter without the name of the hiring manager?

  14. How to Address a Cover Letter in 2024 (with Examples)

    How to address a cover letter without a name: Use Dear [XYZ] Hiring Manager. Example: Dear Sales Team Hiring Manager. Avoid obvious mistakes. Check spelling, gender, and titles. Use Ms. instead of Miss or Mrs. When emailing cover letters and resumes, write a subject line with "Application for" + job title. Start with "Dear.".

  15. How to Start a Cover Letter [+ Introduction Examples]

    Here's a simple-but-powerful cover letter introduction template to use as an example: Dear [First Name], I was excited to come across the [Job Title] position at [Company Name]. As a [Current Job Title] with [# of Years] years of experience, I have become competent in [Relevant Skills & Job-Related Abilities].

  16. How to Address a Cover Letter With Examples

    Dear Sir/Madam (27%) To Whom It May Concern (17%) Dear Human Resources Director (6%) Leave it blank (8%) Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

  17. How to Address a Cover Letter (+ Who to Address) in 2024

    Using a person's name in direct communication helps to establish a connection. So it's no wonder you should use it in the cover letter address! Start with Dear + recipient's first name or their first and last name. Use honorific titles such as Mr. or Ms. only if you're 100% certain of the recipient's gender identity.

  18. How to Address a Cover Letter Without a Name

    1. Research on Department Listing to Address a Cover Letter Without a Name. 2. Address "Dear Hiring Manager" in your cover letter. 3. Mention "Dear Hiring Team" to address a cover letter without a name. 4. Address the Department head in your application cover letter. 5.

  19. 200+ Professional Cover Letter Examples for Job Seekers

    Finally, it's clear the writer of this cover letter is committed to the new job. They even worked on their skills to prepare for this change in profession. Taking a 150-hour course and volunteering are both great signs our candidate is dedicated to switching industries. 6. Cover letter for promotion example.

  20. The Best Cover Letter Examples for Any Job Seeker

    Whether you're writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you're going to want to tailor it to the role, company, and culture.

  21. How To Write a Cover Letter (With Examples and Tips)

    Jennifer Herrity Updated July 14, 2023 While cover letters are not always required, many hiring managers still rely on them to gauge an applicant's skills, experience and background. The key to writing an effective cover letter is to clearly show how your professional experience fits the needs of the open role and the culture of the hiring company.

  22. Cover Letter Samples and Templates

    Cover Letter Samples. When you're applying for a job, a cover letter lets you show a personal side and demonstrate why hiring you is a smart decision. Cover letters should be around three paragraphs long and include specific examples from your past experience that make you qualified for the position.A cover letter should include the following ...

  23. How to Name Drop in a Cover Letter (Without Sounding Pretentious!)

    Get permission. Before you name drop in your cover letter, make sure the person you're mentioning approves. Double-checking that it's okay not only shows respect for the individual's privacy but also adds authenticity to your reference. For example, after double-checking you might be able to write, "My mentor, John Smith, a Senior Developer ...

  24. How To Format a Cover Letter (With Outline and Examples)

    If you're providing a hard copy of your cover letter, handwrite your signature and also include your full typed name. Download Cover Letter Outline Template. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file. Related: Creating the Perfect Cover Letter (With Template and Example)