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Exploring the Benefits of Using PPT Slide Gratis in Your Business Presentations
In today’s fast-paced digital world, business presentations have become an essential tool for conveying information and engaging audiences. One of the key elements that can make a presentation stand out is the use of visually appealing slides. PowerPoint (PPT) has long been the go-to software for creating professional presentations, and now, with the availability of PPT slide gratis (free PowerPoint slides), businesses have even more options at their disposal. In this article, we will explore the benefits of using PPT slide gratis in your business presentations.
Enhancing Visual Appeal
One of the primary advantages of using PPT slide gratis is its ability to enhance the visual appeal of your business presentations. Free PowerPoint slides often come in a wide range of designs, layouts, and color schemes that can be easily customized to match your brand or topic. These visually appealing slides can captivate your audience’s attention and make your content more memorable.
Additionally, PPT slide gratis often include high-quality images, icons, and graphics that can help illustrate complex concepts or data in a visually engaging manner. By incorporating these elements into your presentation, you can effectively communicate your message and make it easier for your audience to understand and retain information.
Saving Time and Effort
Creating professional-looking slides from scratch can be time-consuming and require significant design skills. However, with PPT slide gratis, you can save both time and effort by utilizing pre-designed templates that are ready to use. These templates come with pre-built layouts and formatting options that allow you to focus on creating compelling content rather than designing every aspect of your slides.
Moreover, many websites offer a vast collection of free PowerPoint slides specifically designed for different purposes such as sales pitches, project updates, or team meetings. This extensive library allows you to quickly find suitable templates that align with your presentation goals without having to spend hours searching or designing from scratch.
Another significant advantage of using PPT slide gratis is that it provides a cost-effective solution for businesses, especially small and medium-sized enterprises (SMEs) with limited budgets. Instead of investing in expensive design software or hiring professional designers, businesses can leverage free PowerPoint slides to create visually stunning presentations without incurring additional costs.
Moreover, PPT slide gratis allow you to access a wide variety of designs and styles that would otherwise require purchasing premium templates or paying for custom design services. This cost-saving aspect makes PPT slide gratis an attractive option for businesses looking to create impactful presentations without breaking the bank.
Easy Customization and Flexibility
PPT slide gratis offer a high degree of customization and flexibility, allowing you to tailor your presentations according to your specific needs. Most templates come with editable features that enable you to modify colors, fonts, sizes, and layouts to match your brand guidelines or personal preferences.
Furthermore, these free PowerPoint slides are compatible with different versions of PowerPoint software as well as other presentation tools like Google Slides or Keynote. This compatibility ensures that you can easily access and edit your slides across various platforms without any compatibility issues.
In conclusion, incorporating PPT slide gratis into your business presentations can greatly enhance their visual appeal while saving you time and effort in the design process. The availability of free templates also makes it a cost-effective solution for businesses with limited budgets. Furthermore, the customization options and flexibility provided by these slides allow you to create unique presentations that align with your branding and communication goals. So why not take advantage of the benefits offered by PPT slide gratis and elevate your business presentations?
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Effective Business Presentations with Powerpoint
This course is part of Data Analysis and Presentation Skills: the PwC Approach Specialization
Taught in English
Some content may not be translated
Instructor: Alex Mannella
Financial aid available
98,045 already enrolled
Skills you'll gain
- Data Analysis
- Presentation Design
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There are 4 modules in this course
This course is all about presenting the story of the data, using PowerPoint. You'll learn how to structure a presentation, to include insights and supporting data. You'll also learn some design principles for effective visuals and slides. You'll gain skills for client-facing communication - including public speaking, executive presence and compelling storytelling. Finally, you'll be given a client profile, a business problem, and a set of basic Excel charts, which you'll need to turn into a presentation - which you'll deliver with iterative peer feedback.
This course was created by PricewaterhouseCoopers LLP with an address at 300 Madison Avenue, New York, New York, 10017.
Preparing a Presentation
This course is about presenting the story of the data, using PowerPoint. You'll learn how to structure a presentation and how to include insights and supporting data. You'll also learn some design principles for creating effective PowerPoint slides with visuals displaying data. Though application based exercises, you'll gain foundational communication skills - including public speaking, professional presence and compelling storytelling. Finally, you'll be given a client profile, a business problem, and a set of basic Excel charts, that you will use to create a presentation. You’ll receive peer feedback that you can use to enhance future presentations. This course was created by PricewaterhouseCoopers LLP with an address at 300 Madison Avenue, New York, New York, 10017
13 videos 5 readings 1 quiz 5 discussion prompts
13 videos • Total 47 minutes
- Welcome to Course 4 • 2 minutes • Preview module
- Welcome to Week 1 • 3 minutes
- The eight-step approach to prepare for a presentation • 3 minutes
- Step 1 - Know your audience and Step 2 - Know your purpose • 6 minutes
- Step 3 - Structure the body of your presentation • 7 minutes
- Step 4 - Plan how you will start your presentation • 3 minutes
- Step 5 - Plan how you will end your presentation • 2 minutes
- Step 6 - Prepare your visual aids • 3 minutes
- Step 7 - Anticipate the questions you may be asked • 6 minutes
- Step 8 - Practice your presentation • 3 minutes
- Presenting on short notice • 3 minutes
- Week 1 Closing • 1 minute
- A Message from our Chief People Officer at PwC • 0 minutes
5 readings • Total 50 minutes
- Course Overview and Syllabus • 10 minutes
- Meet the PwC Instructors • 10 minutes
- Case Study and Materials • 10 minutes
- Outlining and Wireframing • 10 minutes
- The eight-step approach to prepare for a presentation • 10 minutes
1 quiz • Total 30 minutes
- Week 1 Quiz • 30 minutes
5 discussion prompts • Total 50 minutes
- Meet Your Classmates • 10 minutes
- How do you get to know your audience? • 10 minutes
- When do you field questions during a presentation? • 10 minutes
- Preparing for a presentation on short notice • 10 minutes
- When is it appropriate to change the order of the eight-step approach? • 10 minutes
This week, we will be covering the different types of communications styles. You’ll start off by gaining an understanding of your personal professional presence and learn how to maximize it. You’ll learn about verbal and nonverbal communications, and strategies to enhance your questioning and listening skills. We will also discuss how differences in culture can impact how you communicate.
9 videos 1 reading 1 quiz 1 discussion prompt
9 videos • Total 67 minutes
- Introduction to Week 2 • 1 minute • Preview module
- Maximizing your professional presence • 12 minutes
- Communicating with confidence • 3 minutes
- Verbal communications • 5 minutes
- Non-verbal communications • 6 minutes
- Cultural Considerations in Communication • 7 minutes
- Culture and Presentations • 19 minutes
- Questioning and listening skills • 8 minutes
- Week 2 Closing • 1 minute
1 reading • Total 10 minutes
- Tip Sheet: Communicating with confidence • 10 minutes
- Week 2 Quiz • 30 minutes
1 discussion prompt • Total 10 minutes
- How do verbal and non-verbal communications impact your message? • 10 minutes
Creating effective slides using PowerPoint
This week, we're discussing how to create effective slides using PowerPoint. You’ll learn about the tools available within PowerPoint, how to structure your storyline, create storyboards, identify primary elements of slide design, display data and finalize your slide presentation. There is a peer review activity where you will apply the skills learned and create a storyboard. Finally, you will also get a chance to identify errors in a presentation to test your knowledge of standard industry practices.
9 videos 5 readings 2 quizzes 1 peer review 2 discussion prompts
9 videos • Total 49 minutes
- Introduction to Week 3 • 2 minutes • Preview module
- Introduction to PowerPoint (2013) • 13 minutes
- What type of deck should you use? • 3 minutes
- Structure your storyline • 9 minutes
- Creating a storyboard • 5 minutes
- Primary elements of slide design • 2 minutes
- Displaying data • 5 minutes
- Finalizing your deck • 6 minutes
- Week 3 Closing • 1 minute
- PowerPoint Practice Activity • 10 minutes
- Types of logic • 10 minutes
- Tip Sheet: Storyboarding • 10 minutes
- Slide writing guide • 10 minutes
- Tip Sheet: Displaying data • 10 minutes
2 quizzes • Total 60 minutes
- Identifying errors in a deck exercise • 30 minutes
- Week 3 Quiz • 30 minutes
1 peer review • Total 60 minutes
- Create a storyboard in PowerPoint • 60 minutes
2 discussion prompts • Total 20 minutes
- What other tools have you used to create a presentation? • 10 minutes
- What experiences do you have using cloud based presentation tools? • 10 minutes
Delivering a presentation
This week, you’re going to build and deliver a presentation to your peers, and receive feedback from them. You will create a presentation of about 10 slides, employing the guidelines and industry best practices that have been discussed in this course. You can use the presentation storyboard that you created last week, which your peers have reviewed and given you feedback on. Review what you’ve developed so far, and make changes or additions that you think will enhance the presentation. Once you’ve finalized your presentation, you will present it in a video using your smartphone or computer. Once you’re satisfied with the PowerPoint presentation and video, you will be submitting both for peer review. You can use this feedback for current and future presentations that you will make during your career.
2 videos 2 readings 1 quiz 1 peer review
2 videos • Total 4 minutes
- Introduction to Week 4 • 2 minutes • Preview module
- Week 4 and Course Wrap-Up • 1 minute
2 readings • Total 20 minutes
- Final course simulation • 10 minutes
- Best tips for recording your own video • 10 minutes
- Simulation Validation Quiz • 30 minutes
- Delivering your final presentation • 60 minutes
We asked all learners to give feedback on our instructors based on the quality of their teaching style.
With offices in 157 countries and more than 208,000 people, PwC is among the leading professional services networks in the world. Our purpose is to build trust in society and solve important problems. We help organisations and individuals create the value they’re looking for, by delivering quality in assurance, tax and advisory services.
Recommended if you're interested in Business Essentials
Data Analysis and Presentation Skills: the PwC Approach
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Designing and Formatting a Presentation in PowerPoint
How To Visualize Your Data Using Microsoft Powerpoint
Problem Solving with Excel
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Reviewed on Dec 16, 2019
Rather challenging due to the peer review section. Recording myself for the presentation was also rather unique but I enjoy the course and learnt useful basic skills.
Reviewed on Apr 25, 2020
Very Good Course, I have learnt many from this course, it's useful for my type of job. I have recommended to friends about this course.
Reviewed on Nov 1, 2017
Great Experience with lots of learning so far! I would like to recommend this course to every aspirant who wants to start their career in data analytics field or in related area.
New to Business Essentials? Start here.
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Access to lectures and assignments depends on your type of enrollment. If you take a course in audit mode, you will be able to see most course materials for free. To access graded assignments and to earn a Certificate, you will need to purchase the Certificate experience, during or after your audit. If you don't see the audit option:
The course may not offer an audit option. You can try a Free Trial instead, or apply for Financial Aid.
The course may offer 'Full Course, No Certificate' instead. This option lets you see all course materials, submit required assessments, and get a final grade. This also means that you will not be able to purchase a Certificate experience.
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When you enroll in the course, you get access to all of the courses in the Specialization, and you earn a certificate when you complete the work. Your electronic Certificate will be added to your Accomplishments page - from there, you can print your Certificate or add it to your LinkedIn profile. If you only want to read and view the course content, you can audit the course for free.
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How to Give a Killer Presentation
- Chris Anderson
For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:
- Frame your story (figure out where to start and where to end).
- Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
- Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
- Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
- Put it together (play to your strengths and be authentic).
According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.
Lessons from TED
A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”
- CA Chris Anderson is the curator of TED.
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Business PowerPoint Templates for Presentations
Download Business PowerPoint Templates , diagrams and slide designs for making business presentations related to Marketing, Finance, Strategy and more.
Our business themed templates cater for presenter leads like no one else. Whether you need to make a BCG Matrix. SWOT analysis, data analysis curve, a complex business diagram or just a nice presentation to impress your audience, we have a template for you.
Our Business PowerPoint Templates include slide designs that have been made for specific types of business presentation topics, as well as template designs that are simple enough to accommodate any type of business presentation topic.
Editable Business Model Canvas PowerPoint Template
Business Plan PowerPoint Templates
Business Case Study PowerPoint Template
Business Review PowerPoint Template
Innovation Strategy Diagram PowerPoint Template
Company Employee Handbook PowerPoint Template
Sustainability Strategy PowerPoint Template
Age of Customer PowerPoint Template
Keller’s Brand Equity Model PowerPoint Template
Logistics Models PowerPoint Template
ERRC Model PowerPoint Template
Food Truck Business Plan PowerPoint Template
Simple Business Process Map PowerPoint Template
Inventory ABC Analysis PowerPoint Template
SOLID Principles PowerPoint Template
Kolb Learning Model PowerPoint Template
A business is an organization where people collaborate to consistently work on tasks that drive them to a set goal. Businesses are meant to solve consumers’ immediate needs by selling products or rendering services, and businesses profit from the products and services it provides. The Business Powerpoint Templates are ready-made designs created to depict Business, Finance, Strategy, Analysis, etc.
Each template is designed with different PowerPoint elements and serves a unique purpose. You can apply them to different situations in the business presentations, and alternatively, you can use the Company Presentation Template. Business Slides vary depending on the situation you are considering using them for, but we have templates suitable for all business tasks.
Choose from our creatively designed Business PPT Template to help you save time, energy, and resources in your next presentation. Using any of these templates makes your business presentation visually appealing and communicates efficiently to your audience without hassle. They are all downloadable and 100% editable. Browse through our collection of Business Presentation Templates to select the one suitable for your next presentation. You can try out the Go To Market Strategy Template for PowerPoint that demonstrates an extensive account of your company’s marketing strategy. Organizations use it to introduce an improved value proposition to the targeted market segment.
In addition, our Business Presentation PowerPoint Templates are compatible with both Mac and Windows. They are also compatible with Keynote, Office365, and Google Slides. These templates are also available in various colors, styles, fonts, and font sizes, making them one-of-a-kind. The colors, icons, shapes, vector images, and other elements used for these Slides have been carefully chosen. You can change the color and edit the placeholder texts to your preference. It personalizes the slides, and your audience gets more connected.
How to make a captivating Business Presentation Template?
- Make a plan – create an outline that includes the main points and pieces of evidence you want to get across.
- Choose a slide deck – Select a slide deck that matches the tone of your presentation: the formality of your workplace, the content you are presenting, and your brand.
- Lead with a captivating and engaging story.
- Add catchy verbal signposts; it can be a tagline, etc.
- Rely on images and charts rather than text and tables.
- Incorporate audience interaction.
- Hold a few non-essential data points and end with a Question and Answer.
What are the advantages of using Company Presentation Templates?
PowerPoint backgrounds templates are extremely useful in business:
- They help maintain the company’s image in the eyes of the general public and your client base.
- It enables you to highlight the positive aspects of your company logically.
- It also lends credibility to your presentation, especially if you use graphs and charts to demonstrate your company’s financial success. It aids in maintaining a distinct yet consistent presentation style.
- It also keeps a company from becoming monotonous.
What should a business presentation include?
The following are the steps to creating a powerful company presentation:
- Discuss the company.
- Define the firm’s services.
- Describe the management and employees.
- Provide examples of previous projects.
- Provide feedback and testimonials.
- Keep it brief.
- Make use of a professional design.
- Be enthusiastic.
How do you make a good business presentation on PowerPoint?
Guidelines for creating powerful Business PowerPoint Presentations
- Create a consistent and simple design template with the slide master feature.
- Reduce the number of words on each screen and simplify it.
- Avoid using all capital letters and limiting punctuation.
- Text and background should be in contrasting colors.
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Business presentation templates
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10 must-have slides in a business presentation
Nearly every professional, regardless of their role and field, will create and deliver a business presentation at some point in their career. Creating a slide deck takes a lot of preparation, including planning the content, structuring the slides, designing with appealing visuals and rehearsing the pitch.
The 10-20-30 rule is a commonly used and much-praised structure for creating a business presentation. Following the 10-20-30 rule, the presenter should not present more than 10 slides, should not exceed 20 minutes, and should not use font sizes less than 30 point. Created by Guy Kawasaki , this method is for presenters to create and deliver impactful presentation.
For a business deck, presenting your content in 10 slides can be a challenging task, as your messaging needs to be concise yet persuasive. Here are 10 slides that you should include in your business presentation to make your slide deck a success.
1. Title slide
This is the introduction slide that gives your audience an overview of what your presentation is about. Include important details like your topic, company name, logo, date of presentation, presenter name, and designation.
What makes a good title slide?
If you’re promoting a product or a service to your audience, then use a picture of it in the title slide instead of stock images. Provide crucial details that help your audience understand what they can expect from the session. Use a clean, simple font style in an appropriate size with a contrasting background to make the title easy to read.
2. Problem statement
The objective of a business presentation should be to offer a solution to a business problem. Use this slide to define the problem for which you’re proposing a solution. Make your points clear, concise, and persuasive by highlighting the impact it has on the business.
What makes a good problem statement slide?
State the business problem you’ve set out to solve. Involve your audience by asking them if they have a solution to the above problem and then explain how your idea can impact the business. Make your content precise and easy to read without overwhelming your audience with too much information.
Define the goals you’re aiming to achieve through this presentation and list them as stages in your plan. Demonstrate your goals as points with a realistic timeline for each milestone.
What makes a good goals slide?
Goals help set the direction for your business plan. Let’s say you’re launching a new product in the market and need to list the various milestones you’re aiming to accomplish to get the product to your audience. Instead of showcasing them as plain bullet points, break them down into milestones with timelines. Explain them in a few words and emphasize key points with animation effects and icons to make it visually appealing.
4. Solution or Strategy
Now that you have mentioned the problem and set goals for your business, use this slide to talk about how you’re planning to achieve them. Write an overview of your strategy and plan of action and highlight the key points.
What makes a good solution slide?
Introduce your strategy with an impressive title and emphasize important content using text effects. Make your content compelling by highlighting the benefits of your strategy and presenting your solution as a narrative with eye-catching visuals and icons.
Your market, SWOT, and competitor analysis form an essential component in laying out your business plan in detail. Use supporting data in your business presentation to walk your audience through the analysis.
What makes a good analysis slide?
If your slide deck is for a product launch, then validate your strategy by including your analysis of the market, competitors, and your target customers to understand your position in the business. Instead of plain text, use charts and tables to explain your insights for these numbers. Bring your data to life with animation and text effects.
6. Financial plan and revenue
Your business presentation should include your financial plan, revenue projections, and other relevant metrics necessary to measure the success of your business strategy.
What makes a good finance slide?
Present the budget required for different business stages like research, development, execution, marketing, etc. Use charts to break down your finances in planned stages. Add visuals and bring your charts to life with animation and effects.
Every business deck needs supporting data to validate your analysis and plan. Use charts and tables to help your audience understand your business position better.
What makes a good data slide?
For business presentations like project management, add data to compare and analyze your plan and identify areas of improvement. Determine the best chart style to showcase your numbers and highlight the compelling data points, then add a line or two of your own conclusions from these numbers and explain them in detail during the presentation.
Setting up a timeline for your business is crucial as it establishes the direction, priorities, and roadmap for achieving your business goals. You can also use a timeline to showcase your company’s journey by featuring various milestones, starting with its inception and highlighting some of your prominent projects to date.
What makes a good timeline slide?
Make your timeline slide less text-heavy and more visual with a timeline chart to take your audience through the various milestones. Add visuals, icons, and path animations to make your timeline visually engaging.
Introducing your team members forms an integral part of your business presentation as its sends a strong message of your company’s expertise. For a small business, you can introduce all your employees, while bigger companies should introduce members crucial for the operation of your company.
What makes a good team slide?
For presentations like a project report or sales pitch, it’s necessary to include your team slide as the audience needs to know the members involved in the project. Include headshots of your team members with their title/designation, along with a short description of their role in the business.
10. Q&A or End Slide
This will be the closing slide of your business presentation and must leave a lasting impact on your audience. If you want to answer audience questions, schedule your Q&A session at the end of your presentation.
What makes a good end slide?
A good end slide recaps your overall presentation and contains your company’s important details. Close your presentation with a rhetorical question to make a thought-provoking impact on your audience.
For nearly every type of business presentation or pitch, these ten slides will help you create a strong framework for your slide deck. However, don’t forget that different sorts of business presentations have their styles and needs based on the objective, industry, and the target audience. To learn more about some best practices for creating a presentation template for every industry, take a look at our previous blog post .
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17 PowerPoint Presentation Tips to Make More Creative Slideshows [+ Templates]
Published: August 16, 2023
Creating a great PowerPoint presentation is a skill that any professional can benefit from. The problem? It’s really easy to get it wrong. From poor color choices to confusing slides, a bad PowerPoint slideshow can distract from the fantastic content you’re sharing with stakeholders on your team.
That’s why it’s so important to learn how to create a PowerPoint presentation from the ground up, starting with your slides. Even if you’re familiar with PowerPoint, a refresher will help you make a more attractive, professional slideshow. Let’s get started.
How to Make a PowerPoint Presentation
- Presentation Tips
I like to think of Microsoft PowerPoint as a test of basic professional skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.
If the presentation has a problem (like an unintended font, a broken link, or unreadable text), then I’ve probably failed the test. Even if my spoken presentation is well rehearsed, a bad visual experience can ruin it for the audience.
Expertise means nothing without a good PowerPoint presentation to back it up. For starters, grab your collection of free PowerPoint templates below.
10 Free PowerPoint Templates
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No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consistent style. Here are some simple tips to help you start mastering each of those factors, and don't forget to check out the additional resources at the bottom of this post.
A presentation is made up of multiple slides, let's delve deeper into PowerPoint's capabilities.
1. open powerpoint and click ‘new.’.
If a page with templates doesn‘t automatically open, go to the top left pane of your screen and click New. If you’ve already created a presentation, select Open then double-click the icon to open the existing file.
That said, you can still use fun and eccentric fonts — in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation.
Above all, be sure you're consistent so your presentation looks the same throughout each slide. That way, your audience doesn't become distracted by too many disparate fonts. Check out this example from HubSpot’s company profile templates:
Interested in this presentation template? Download it for free here.
5. Make sure all of your objects are properly aligned.
Having properly aligned objects on your slide is the key to making it look polished and professional. You can manually try to line up your images ... but we all know how that typically works out. You're trying to make sure all of your objects hang out in the middle of your slide, but when you drag them there, it still doesn't look quite right. Get rid of your guessing game and let PowerPoint work its magic with this trick.
Here’s how to align multiple objects:
- Select all objects by holding down Shift and clicking on all of them.
- Select Arrange in the top options bar, then choose Align or Distribute .
- Choose the type of alignment you'd like.
Here’s how to align objects to the slide:
- Select Align to Slide .
- Select Arrange in the top options bar again, then choose Align or Distribute .
6. Use "Format Object" to better control your objects' designs.
Format menus allow you to do fine adjustments that otherwise seem impossible. To do this, right-click on an object and select the Format Object option. Here, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu that will pop up looks like this:
Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Other examples of options available include:
- Adjusting text inside a shape.
- Creating a natural perspective shadow behind an object.
- Recoloring photos manually and with automatic options.
7. Take advantage of PowerPoint's shapes.
Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft, the potential for good design with shapes is readily available. PowerPoint provides the user with a bunch of great shape options beyond the traditional rectangle, oval, and rounded rectangle patterns.
Today’s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring — you can use shapes to help express your message more clearly.
8. Create custom shapes.
When you create a shape, right click and press Edit Points . By editing points, you can create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like.
Another option is to combine two shapes together. To do so, select the two shapes you’d like to work with, then click Shape Format in the top ribbon. Tap Merge Shapes .
You’ll see a variety of options.
- Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
- Union makes one completely merged shape.
- Intersect builds a shape of only the overlapping sections of the two previous shapes.
- Subtract cuts out the overlapping portion of one shape from the other.
- Fragment will split your shape into different parts depending on where they overlap.
By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.
9. Crop images into custom shapes.
Besides creating custom shapes in your presentation, you can also use PowerPoint to crop existing images into new shapes. Here's how you do that:
- Click on the image and select Picture Format in the options bar.
- Choose Crop , then Crop to Shape , and then choose your desired shape. Ta-da! Custom-shaped photos.
10. Present websites within PowerPoint.
Tradition says that if you want to show a website in a PowerPoint, you should just create a link to the page and prompt a browser to open. For PC users, there’s a better option.
Third party software that integrates fully into PowerPoint’s developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. One of the best tools is LiveWeb , a third-party software that you can install on your PowerPoint program.
By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this can be a high-quality third party improvement. To install the add-on, simple head to the LiveWeb website and follow the instructions.
Unfortunately, Mac users don’t have a similar option. A good second choice is to take screenshots of the website, link in through a browser, or embed media (such as a YouTube video) by downloading it directly to your computer.
11. Try Using GIFs.
GIFs are looped animated images used to communicate a mood, idea, information, and much more. Users add GIFs to PowerPoints to be funny or quickly demo a process. It's easy to add GIFs to your slides. To do so, simply follow these steps:
- Download and save the GIF you want.
- Go to the slide you want the GIF on.
- Go to the Home tab, and click either Insert or Picture .
- From the Picture drop-down menu, choose Picture from File .
- Navigate to where you saved your GIF and select it. Then, choose Insert .
- It will play automatically the moment you insert it.
12. keep it simple..
PowerPoint is an excellent tool to support your presentation with visual information, graphics, and supplemental points. This means that your PowerPoint should not be your entire presentation. Your slides — no matter how creative and beautiful — shouldn't be the star of the show. Keep your text and images clear and concise, using them only to supplement your message and authority.
If your slides have dense and cluttered information, it will both distract your audience and make it much more likely that you will lose their attention. Nothing in your slides should be superfluous! Keep your presentation persuasive by keeping it clean. There are a few ways to do this:
- Limit bullet points and text.
- Avoid paragraphs and long quotes.
- Maintain "white space" or "negative space".
- Keep percentages, graphs, and data super basic.
13. Embed your font files.
One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another. In reality, the fonts are not changing — the presentation computer just doesn’t have the same font files installed . If you’re using a PC and presenting on a PC, then there is a smooth workaround for this issue.
Here’s the trick: When you save your PowerPoint file (only on a PC), you should click File , then Options, then open up the Save tab. Then, select the Embed fonts in the file check box under Preserve fidelity when sharing this presentation . Now, your presentation will keep the font file and your fonts will not change when you move computers.
The macOS PowerPoint version has a similar function. To embed your fonts on a Mac, do the following:
- Open up your presentation.
- On the top bar, click PowerPoint , then click Preferences .
- Under Output and Sharing , click Save .
- Under Font Embedding , click Embed fonts in the file.
14. Save your slides as a PDF file for backup purposes.
If you’re still scared of your presentation showing up differently when it’s time to present, you should create a PDF version just in case. This is a good option if you’ll be presenting on a different computer. If you also run into an issue where the presenting computer doesn’t have PowerPoint installed, you can also use the system viewer to open up the PDF. No laptop will ever give you trouble with this file type.
The only caveat is that your GIFs, animations, and transitions won’t transfer over. But since the PDF will only work as a backup, not as your primary copy, this should be okay.
To save your presentation as a PDF file, take the following steps:
- Go to File , then click Save as …
- In the pop-up window, click File Format.
- A drop-down menu will appear. Select PDF .
- Click Export .
You can also go to File , then Export , then select PDF from the file format menu.
15. Embed multimedia.
PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, but if you use a Mac, you cannot actually embed the video (see note below). For PCs, two great reasons for embedding are:
- Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
- Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).
Note: macOS users of PowerPoint should be extra careful about using multimedia files.
If you use PowerPoint for Mac, then you will always need to bring the video and/or audio file with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system for designing and presenting, no matter what.
16. Bring your own hardware.
Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. One way to fix these problems is to make sure that you have the right hardware — so just bring along your own laptop when you're presenting.
If you’re super concerned about the different systems you might have to use, then upload your PowerPoint presentation into Google Slides as a backup option. Google Slides is a cloud-based presentation software that will show up the same way on all operating systems. The only thing you need is an internet connection and a browser.
To import your PowerPoint presentation into Google Slides, take the following steps:
- Navigate to slides.google.com . Make sure you’re signed in to a Google account, preferably your own.
- Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
- Go to File , then Import slides .
- A dialog box will come up. Tap Upload , then click Select a file from your device .
- Select your presentation and click Open .
- Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
- Click Import slides.
When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.
17. Use Presenter View.
In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation. PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.
For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of. Use the Presenter View option to help create a more natural presentation.
Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it back if you need it!
Your Next Great PowerPoint Presentation Starts Here
With style, design, and presentation processes under your belt, you can do a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a great template, you can be on your way to creating presentations that wow your audience.
Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.
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